001Good evening. We'll call this meeting to order. Uh Kelly, would you please take the call? Take the role. Yes. Paul here. Cory here. Terra here. Heather here. And I am here. All present. I would entertain a motion to approve tonight's agenda. So moved. Anything under discussion? Ben, you good? All right. All in favor say I. I. I. Oppos. All right, let's honor our nation. Oh, state. Thank you. Statement of public notice. I'm getting ahead of myself. We can all stand up for that, too. I assume we got it out on time, right? All right. Let's honor our country by reciting our pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
002Hey Ben, you want to do me a favor? Turn that eagle around. He can he can face. Thank you. All right, we did that. Are there any persons that request to address the members of the board of education? No. Okay, we're glad to have you here. Um, that gets us beyond that. All right, communications, announcements, and presentations. Uh, so I'll I'll go first and yeah, I'm going to give a few words, Heather. Um, but uh but they'll be practical. I want to say, how lucky are we as Americans and cheese heads to get to be here tonight? This is an experiment in self-government that is fairly rare. Uh WASBY would say out of the uh out of the uh handbook for news uh uh board members, in no other country is their local responsibility and
003authority in education comparable to the American school board model. This local control assures that public schools are flexible, responsive, and reflect their community culture and needs. So we get to do that. That's something special. uh as I travel around the globe and talk about my volunteer stuff and they just can't comprehend what this is that that the meatthead you get to be on a group that manages your school district what your kids learn. Yeah, it's pretty special and we are fortunate to live in a small community where people and relationships are for the long term and those relationships matter. Uh we are each other's neighbors and sometimes even work colleagues and and uh co- coaches and things like that. So, it's a tight-knit group here in this community. There's a lot for the audience uh
004that may watch this or not. There's a lot that goes on behind the scenes. This is for for the incoming board. A lot of hours coordinating, connecting, listening to multiple constituencies and interested parties and considering difficult decisions. Often it's choosing a least worst uh option, not a let's find the best option. Sometimes there aren't really great options. Uh very few people uh understand the multiple responsibilities that this board manages and uh we should be grateful for that to them. Uh this is Colar High School's 100 year 100th year the high school and our board tenure is 1% 2% 3% of that. We are here just for the blink of an eye and while we're in the seat we are the stewards of our community culture and the development of our our future. I accomplished what
005I set out to accomplish for my daughter and for our community children when I decided to run four years ago. Um, and I didn't do everything right and I learned a lot about our community history and our culture and the people and I'm really grateful for that. The new board and our new superintendent are going to do a great job building up from the changes we've made over the past couple of years. Uh, I've got great faith that we're on a trajectory of continuous improvement. And literally, I mean, I can't wait to see uh the structures, the systems, the staff culture, the community relationships, and the student accomplishments that this district will look like as the coming years unfold. Um, If you have ideas, thoughts, and opinions about how this district can do better, then
006I encourage you to run. If you don't, then others will drive the decisions that affect your family and affect your children. Uh, we want a board with a diversity of backgrounds. We want a balance of male and female, educators and non-educators, local business leaders and stay-at-home parents, and parents and non-parents. So, uh, we really encourage, uh, people to run. I'd like to see every election be competitive uh because when elections aren't competitive that can be an indicator of early complacency about uh education in the community. We have set most policy and curriculum standards for next academic year. And so I had the opportunity to do something special with Lakeland University and that's what I'm going to do with my uh uh my discretionary time. And I just want to say thank you for the opportunity
007to serve in a small way for a short time in our community. Um to the community leaders who gave me a lot of advice. Thank you to the parents. These are your children and you pay for this team to spend a few hours a week to teach them and help them prepare for the world they're about to enter. But they're your children and don't let us ever forget that. Uh Tisa, thank you. Uh she spent so much extra time uh with me because I'm a meatthead and I'm not in education. Uh so thank you for that. You taught me a lot of important things about lots of things, not just about DPI. Um and she and our school team, they care so much. Thank you to the teachers uh who work so hard and also
008care so much. Thank you to the students for their hard work. You have many aspects of life that you're trying to balance while you're a student. And uh uh they you are a reflection of uh the community and your families and the student body here is just wonderful. We're so blessed. And especially thank you to my board teammates. We accomplished a lot. Um and I have high hopes for what you are about to continue growing together. So, thank you. And with that, we will move on to superintendent report. Lisa, thank you, Corey. So, our PAO dinner and auction is um coming up. It's the annual Polar Performing Arts organization. It's going to host it annual dinner auction on Saturday, April 12th at Pine Hills Country Club. This is a wonderful event that supports our music
009program, provides financial support to our students with their music trips. So, we hope you can go out to Pine Hills and um bid on their auction items as well. Our tornado drill um will be tomorrow. part of our comprehensive safety plan. We'll be participating in the statewide tornado drill at 1:45 tomorrow afternoon. Um and Wisconsin's um annual statewide drills will take place on April 10th at 1:45 and then again at 6:45 p.m. Uh during Thursday's tornado drills, Wisconsin emergency management encourages families, businesses, and schools to spend a few minutes going over their plans and identifying where to seek shelter. And I encourage families to practice at home during the 645 drill. We will be doing that during the here. It's quite a feat to get 700 kids in the right place at the right time
010in a quick fashion. So, it's important that we practice that. Uh there is no school on uh Friday, April 18th, which is Good Friday. Also, May Friday, May 9th is a professional development day for staff. So, there will no not be school for students on that day. And then Friday, May 23rd and Monday, May 26th will be a day off for both staff and students to enjoy the Memorial Day weekend celebrations. And then our last student day is Tuesday, June 10th, um which is a half day dismissal at 11:40. I do believe high school students may still have some tests to take place in the afternoon. That's an option for them. So um hard to believe that I'm already talking about the end of the year May and June school days. Um we want to
011thank you for your service. Your role is critical to our mission here and thank you for all of your work um as a school board member. Appreciate all all your time and Natasha, can you speak to the 10th? When are not contractually obligated? Is that right after the 10th or will be here on the 11th as their final day? And then go on the 11th. On the 10th, that test Anything else for Lisa? Natasha or Terry who take it away. Right. Um so we're two weeks into this uh start of quarter 4. Uh today we successfully completed the administration of the preac to our freshman and sophomores and had 99% participation rate which is phenomenal. Uh juniors should have received their ACT test scores over spring break. We as a school have not received the
012overall school scores yet. Uh but students if they haven't checked they should be checking their my ACT account to get their scores. Our middle school students started forward exam uh testing this week. So please encourage your child to continue to do their best. It is an arduous process. It's a lot of testing. So everyday matters. We do end that testing on April 17th and soon we will be starting up AP testing u May 5th through the 16th and all of those tests will be administered here at the school uh high school academic and career planning lessons. Um we are preparing um well our mental health ambassador student group selected to use their grant funding to promote mental well-being and school morale. The student group conducted wellness presentations yesterday in advisory to promote the wellness day
013that is scheduled for all of our high school students on Tuesday, May 20th from 12 to 3 p.m. Um the focus is on balancing event with fun and engaging in these fun activities. So we want to thank our partners who are participating with us in this very important initiative for our students and staff. Uh the um company wellness um has generously services to include water water spa cycle yoga on the lake sports and hits upgraore. Families are asked to please support this initiative and to encourage students to participate by attending school all day that day without excusing them in the afternoon. Um so more information will be upcoming in the newsletter. But we do want to thank our business partners for the work around mental uh mental health awareness and really want our families to
014participate in that initiative by supporting their students by the end of school. Um the PBIS trade for middle school for the month of April is responsibility. Um they too are moving into their blended advisory soon for the Olympics. Um and that will start the week of April 21st. Uh graduation planning is also underway. For senior families, you have already started to receive some communication from either Mrs. Andrews or Miss Stokes. Please remind seniors to check their emails and get back to us with that information. Our next senior meeting is Wednesday, April 16th during advisory. So, we do ask that all seniors are on campus for advisory on April. Our secondary spring sports are underway and started very well thanks to our coaches, our student athletes and our athletic director. Our activity groups hoping our students
015will talk about those. So host at high school and science Olympia high school and middle school really have done well and continue to do well. So thanks to support groups. Um we have a middle school dance coming up which is May 16th. So families look out for some information on that. and prom is at the house Saturday May 3 with theme of 19. So we'll start selling tickets for that April 21st. And then just want to thank Officer Shook uh who did our distracted driving presentation for our sophomores and that select group of freshmen uh just this past month. We're hopeful that students will practice these safe driving suggestions that she shared. That's all I have. I just have one question back in this also mental health and it just made me wonder when will
016we get ours sorry our results, but we also want the county and national results. We have the comparison. So, I've been watching on that. Yeah. I just I was just going to second I think how beautiful this is that those partners are offering that and quite honestly I don't think my kid would want to stay home versus doing yogurt or going to the spa. So, um I'm just I feel again very blessed for the community to support that work. So, please So, um, we jumped into the new quarter with a couple special days. Autism day, we had wild t-shirts we wore which celebrated that and down syndrome with wild socks. We also kicked off the quarter with our PBIS assembly in which we did several things. We celebrated at in the theater our fourth and
017fifth grade teams. We honored it was the ending of their um math teams and we had some high in fourth grade which included Vincent Zang and Patrick Hogan. Vincent was actually had a perfect score and also received national recognition. And then for fifth graders, the top, you know, again, there's about 50 total in these two grades, but the fifth grader top scores were Aiden Ten and Harrison um deer. And it was um Aiden that had the perfect score in national recognition, which is pretty amazing. In addition, the elementary also celebrated a winning team for the battle of the books. We had fifth graders Felicity Becker, um, Enu Jada, Shakira Rey, and Amelia Arduin or new books will come in June for next year's Battle of the Books. So then they can get eager and start
018reading over the summer. Um we showed many slides um pictures that have that always is a lot of fun in the in the presentation throughout that um event. We had our littlest learners that volunteered to come up on stage and do the bunny hop competition. I know it's quite different than the high school but they have a ball with it. And we also are learning the school song which gets them ready for high school I suppose. Um we have fifth graders that have pom poms. We dug out the old cheerleader costumes and they have a ball with that. Another fan fa favorite was drawing of those bomber bucks and names were rep, you know, who put in lots of their bomber bucks were drawn and then their whole class one something of choice. Um, moving
019on to just some additions to our school for next year. We are adding that 4K morning classroom and we are in the process of hiring that part-time teacher and tomorrow actually we are going to invite both resident incoming 4K parents as well as prospective open enrollment 4K families to the preview night and this is just a time where we can introduce our wonderful teachers and the programming that we do and just how much we have to offer to those youngest learners here at Fuller Steamates also include the hiring of Derek Deno who is currently our second grade teacher and has applied and we accepted for that position of steam. We're still we have a small team still doing site visits and collaboration to just strengthen what we've had two years of success in the steam
020lab and just how can we keep growing that. Um, we also have we've um added a new science curriculum adoption for next year and that would be 4K through 5th called Amplify. That was board approved and it's exciting. I have to pay tribute just to Jen Raver who led that charge and she um she just gathered the staff. We did staff development days and different things where the teachers had to be diligent in the process and yeah so they were happy with the addition to that curriculum. state standardized testing as was mentioned we started our as web plus for grades 4K through third this round and then also forward exam also is happening thereafter would be our math measure measure assessment which would be dis our district assessment we continue to practice those prepare you
021know just the safety type of things the classes have practice and we have the the big safety um happening tomorrow, the tornado drills. And then just to mention what's coming next month, we have our last spring concerts to be held May 22nd for the 4K through 1st at 10, second and third grade at 1, fourth and fifth grade at 2. Also May 14th, our district's art department will host that fine arts night from 3:15 to 6. And then food truck food truck should be here around 3:45. Just really I invite every come and see the amazing things. It'll be my first, but I hear it's I have some questions about the additional JK section. Do you feel like we've made enough operational decisions that were on appropriate clip to be up and running for day
022one of the fall term? I feel like it's still in progress. We do have um interviews going for the teacher happening already next week. And I would say operationally, we're still have, you know, we have a room identified. We're still having discussions on, you know, how to shuffle a little bit. It'll be up and running. Yeah, we've already had discussions about how to house that room, what they will need to have. Anything else for Terry? All right, our students, Charlotte and Ben, take it away. Let's get them a mic if we can. I'm sorry. So, starting off, special congratulations to Claire BRZ for being named a finalist for the second year in a row in the Wisconsin Mathematics Engineering and Science Search Competition. Claire will be recognized on honors day at WMadison on May 19th.
023Way to go, Claire. Congratulations to the Coler High School math team for winning second place in class C at the 2025 WMC high school math contest. A special shout out to Jason Tion and Claire BRZ for being named to the individual class first all state team members and to Chaz Hail for being named to the individual class second all state team member. Congratulations Mathletes. Uh so this past weekend we sent 22 students to the HOSA state level competition. Huge thank you to Miss Manor and all the amazing chap runs for the help they did this weekend. Charlotte Bullard and um Grace Block received the HOSA hero award on behalf of their work in the nonprofit grow. A few of the students also placed in their ATC testing. Claire BRZ placed third in research poster. Sophia
024Quas plays second in physical therapy and Samantha Ferstein and Aaron Michon placed fifth in health career split. Good luck to Claire and Sophia at the international competition in Nashville this summer. And then going off of that, the sports that we're having here, they're going going great. Good start. So, good luck to all of our athletes. All right. Nice job. Thank you. Without crying, can I just interject that the award that Grace and Charlotte got was absolutely amazing. There were probably 2,000 students at um Ohosa State. That's that's a conference that you have to be invited to. You have to earn your way there. And um they were the only two students who received the HOSA Hero Award. It was it was very emotional. It was wonderful. I know. I'm sorry. It's amazing. Like our students
025are amazing and the work that they do is it's incredible. And what a gift that HOSA program is and Troy for leading it and all of that. I just wanted to say that Charlotte fantastic. You doing okay? You doing okay? All right. The camera's watching. All right. Uh I would entertain the report from the policy committee, please. Yeah. This was shared by email. Uh the policy committee met met either last week or the week before. I apologize. I can't remember exactly when. And we reviewed about uh 67 uh policy updates. Those have all been shared with you. Um, I know that that Heather, you had some some questions. Lisa has responded to those. Kelly had some questions. Have you been able to respond to Kelly? No, I haven't. Okay. Let's make sure we do that
026in advance. And so, as you review, if you have questions, um, go ahead and send those to both uh, me and Lisa. Uh and then the intent would be at the next regular board meeting at the organizational meeting we would approve them uh uh uh if entertain just in mass if that's the appetite of the board. Yes. Yes. Because I believe Lisa has already responded to you. Okay. Yeah. Yes. But you did. Yes. Perfect. And Mike has given his on all the policies. Is that right? Yes. So, uh um Mike was gracious enough to review all of the policies uh before the policy committee. He was unable to make the meeting, but he had shared with me his comments or questions and we addressed those in the policy committee meeting. Uh we had also addressed
027a lot of what you had shared with me, Kelly, to make sure that was addressed. Um and I would say Mike, do you have anything to add as someone who reviewed in advance? Great point, Mike. So, that that was included originally for the policy committee. Cory and I felt it was appropriate to pull that out because it went uh the heart of it was setting an appropriate fund balance level. That did not seem like a policy committee decision. So, we we punted it to finance to begin that discussion. I do think that as a board we have discussed um without action a desire to assess that appropriate reserve level um and I think that gets us going on that. So So you have questions between now and the next regular meeting, let me know. Good
028to go. All right, Kelly, the uh curriculum committee, please. Yes, we met last week and we discussed um the elementary science curriculum that we will approve tonight, but we are we are we are recommending um but yeah, the elementary team did a fantastic job led by Jen Reaver. Um they looked at several curriculums, National and Geographic, Amplify, Smithsonian, had um experts come in to present about them. Um it sounded like it was the first time that a science curriculum was um approved unanimously by all elementary staff. Um the great thing too is it goes all the way down to JK. Um and it's very hands-on. It had positive ed report score. Um yeah, and they will the teachers will be doing um PD on the new curriculum in August and February. Anything else? I was
029just going to say we'll eventually be unified all the way up through middle school. That's right. Right. Sixth and eighth grade use that and then seventh um will most likely when um it's their turn to adopt a new curriculum. Yep. That was it. Yeah. So, we just want to thank um the elementary team for all of the work that they put in um it was clear that they did their due diligence. All right. Chair Tara the finance committee please. We met today and um like Mike mentioned will be We are going to request that we can move that meeting. So we'll take it out there and then also we'd like to look at policy 7450 to be determined. Possibly. I mean if there's a need for it yeah sure we can always call. meeting like
030it just possible and then the only other that's it. I have a question. Um so I didn't see this on the 7450. This is about changing our capitalization from 5,000 to 10,000. Why is that? I'm to you Isaac. is the just because from where I'm at, we like to keep the capitalization value as low as possible. So, a couple different things with capitalization threshold. Um, right now that is the guidance. Uh, that that's a change in the federal determined amount for equipment. So, they have increased from 5 to 10 and that would be for anything for federal grant testing. That would be the threshold. So, having a different amount is not typical. Typically, you would recommend to change it. uh in WBO meetings as well they also recommended updating that to 10,000 and then in
031audit um audit meetings they also recommended that so when I right before starting this job when I have my last audit training that was one of the things that was recommended as an auditor to refer to uh different school boards so all that would change in this policy is you would strike 5,000 and insert 10 that's the only change and with that change that would lead to savings for our capital capital asset because there will be less documents or less line items to track. And that also should be uh maybe not savings in our audit, but not an increase because they said our our amount is low enough that they're reviewing more and more invoices. So, they were considering increase in that price. Okay. Thanks. I would say with Isaac's explanation that I don't think
032there's a need for that to go to the policy committee that it can just come when it's ready based on his explanation. Yeah. All right, Chair Tara or Isaac, is there anything under review of the district finances to present? Nothing significant. All all of our expenses and revenues are right on track like we expect. Everything is about the same percentage as it was last year. So, looks good. Okay. Thank you. Uh under the consent agenda, there are two items. The approval of the March 12th meeting minutes and the approval of invoices, which were in the board dock, uh where we could have reviewed them. Anybody need to set either of those items aside? The minutes just have I guess it's a typo. It looks like it's inappropriately placed on the first page. The committee welcomes
033all visitors to listen and observe. It's it's in between the superintendent report. So I would want that removed. Oh, isn't that the footnote almost thing at the bottom of page one? Only on the first page. The committee welcomes all visitors. Yeah, that that looks like it got right in case Adrian. Oh, easy to pull that. Okay. So, um then I would entertain a motion if that anything else. Thank you for that. Anything else on either of those items or I need to pull either of them aside. Okay. Then I'd entertain a motion to approve the consent agenda as amended by Kelly to remove that paragraph bottom of page one. Is there a motion? Okay. And a second. Second. Okay. Anything else under discussion? All right. All in favor say I. Opposed. All right. Consent agenda
034approved. Under action and discussion items. First is to approve the purchase of the amplify materials, the elementary uh program that we were talking about. Uh motion from the chair. So moved. All right. Is there a second? Okay. We have a motion and second. Anything else? Uh would you like to talk about the program at all? Oh, well, you're about You're so close. All right. Anything else? All right. All in favor say I. I. Opposed? Motion carries. Right now, I would entertain a motion to approve a uh a Kubota Z Delta 1200 series diesel lawn mower uh from the chair of finance. And a second. Anything under uh discussion? Anybody want to argue against the diesel loader at this point? No, I so um I I don't It's right close. Is is there a technical reason
035why this comes to the board? Like if this is within the available budget, it seems operational. It does. Yeah. Happy to support it. But is there like a dollar threshold? Yes, it's over $10,000, which is the threshold. So, do we um as the board can we just for future approve spending up to a certain amount for a lawn mower rather than I I mean I don't think we need to look at the specs of specific lawnmowers. You know what could we approve spending up to 20,000 or whatever you deem appropriate? Yeah, I I mean I got the exact port numbers on it. So I want to provide in case questions but would that be a change to our procurement policy or procurement ag to set that threshold or is that threshold set in statute? I
036just I don't know where that threshold is. I get it. I totally get the threshold but no Sure. Okay. Okay. Question. Sorry. So, all in favor of buying the uh the awesome lawn mower, say I I opposed. Wonderful. Good luck. Buy us a good lawn mower. All right, back on track. Yes. So, uh we have the great opportunity to swear in our two newly elected school board members. We'll start with Vice President Paul Carlson. Um Uh Adrien, you want to run this for us? Yep. Okay, sure. I, Paul Carlson, having been elected or appointed the office of polar school board member, but have not yet entered upon the duties thereof, swear or affirm that I will support the Constitution of the United States, the Constitution of the State of Wisconsin, will faithfully discharge the duties
037of said office to the best of my ability. So, I'll be guided. Cool. and then I'm going to take a minute to uh introduce uh Emily uh in the interim. So there will be a reorganization meeting on April 30th when this body, the newly uh uh constituted body will elect officers within themselves. Until that time, as current vice president, Paul will act um as the interim president. you know, uh, regular one-on- ones with Lisa and anything any business you all have should go to Paul after tonight um with in his role as vice president and then you all will do whatever you're going to do on April 30th during reorganizing. All right, I am excited to welcome the newly elected uh new member to the board. Emily Reagan is a West Point graduate. She's lovely
038despite that. Um, she spent almost six years as a military intelligence officer. She went in on the first wave uh in March of 2003 into Iraq with the third infantry division as a military intelligence officer. Uh she was supporting them while they were uh getting incoming rounds as they were uh building floating bridges across the Euphrates and clearing mines that the bad guys had left to keep the good guys from coming in. Uh so we're so glad to have uh your service as a voice on this board. She left the military to become a stay-at-home mom to four kids, all of whom are either in Coler schools or have graduated from Coler schools. Uh her volunteer work, she is the current middle school cross country assistant coach. She is the class president of her West
039Point class, which is a great a super duper uh honor. Uh that's really special as an alumna. That's good. Good on you. Um she serves she and I serve together on Congressman Grow Growthman's Service Academy nomination advisory board. So that's a great uh opportunity. It's just one day a year we don't we don't care for each other. Um and uh and she's married to Chris who is also a West Point grad. So they are a hardcore Hua Army family. Uh and we're glad to have you board. So, if you're ready to take the oath, we'll have Adrian administer. All right. [Applause] Welcome. Let's see. Uh the next item would be I would entertain a motion to discuss and potentially vote upon uh a board retreat for later this summer. So motion second under discussion. Yeah,
040I will look like a question. Was Emily given any materials? Invite her up in this discussion. Yeah. Uh you can stay there. Uh Emily was given the materials uh yesterday. Uh Emily and I met and then Kelly shared the folder with her. Um, so then I will hand this off to Kelly since she solicited through competitive process the four proposals and sure go from there. Yes. Um, so this is in the spirit of continuous improvement and us getting better as a board and working together with our new superintendent. We are looking to hold a board retreat this summer. Um, we solicited four proposals. Um, all of them are excellent led by the consultants or I I would be happy with going with any of them. Um should I start off with kind of just my
041two cents on it? Sure. You agree. Um yeah, so I would say um you know costwise is always something that we want to take into consideration. Um it did seem like there was one outlier on the on the high end there. Um Damen Lacroy has 33 years of public education experience. um he was a superintendent for many years. Um I we couldn't go wrong going with him. However, I do think that we need to be cognizant of the cost. Um initiative one their proposal um so and I think the the board's aware I sent the same um request for proposal to all four um and it was the request for was day retreat. Um I don't think that's exactly what we got from initiative one. I I understand the um the importance of the relationship
042building and um administering it the way that they have outlined. So we we can talk about that if that's something that we want to look at. Um Drew Howick and Wasby both had I thought their proposals were both excellent for um our one day retreat. Um my I'm leaning towards WASBY only because um they on staff have have staff with superintendent experience. So that would be after reading all of them. Again, I'm I'm very happy with all of them. We couldn't go wrong. But at this point, WASBY is kind of my choice. Heather, Terra, Emily, one. take my alum. Yes, Damian was my choice before we saw the actual proposals and then I I saw the price. So, I'm going to move on from that one. Um, how do you pronounce Okay. Um, that would
043be my choice. Mike thoughts here. I don't think we can go Sure. No, it's respectable. I think that's a great point and I I do think that may be another reason to go with Wasby. um just because we have that continued relationship already established. Um Drew How has when you look at the organizations that he's worked with, it's very impressive. He has a wonderful resume. Um, I I do want us to make sure that we have somebody who is an expert in dealing with superintendent board relations, which I think we get more of that from. Yeah, I think they're both really great proposals, the how and the lean towards everything Kelly said also just the transactional nature, right? members of that organization. So they would have an incentive structure to keep us happy as members
044to continue um to be members whereas um probably would also have incentives here, right? But we're not in regular relationship with them. But I can go for either one. Did CISA have a program or offer? We didn't. We didn't. Oh, we didn't. Ah, okay. Got it. I would just point out that all of their references are superintendent and board members. So obviously I'm only saying this from personal experience. So I will that's why I chose Heather, where do you land on this one? Emily, I'll be comfortable with that. Also, Kelly, you make a motion. Um, I will make a motion. I will make a motion to the board to approve um extending the proposal. Y okay. Um to work with WBY on the board retreat. Is there a second? Second. Okay. Then anything under discussion
045of this item? Uh just process here. Um now will will this be will Kelly continue to run? How do you vis do we want to hand this off to Mike? Whatever is appropriate. I'm very happy to contact WASBY, confirm they are still available on that date, get that and then reach out to the others and let them know. Um, that's fine. I can do that. Is that Are you okay with that? Sounds good. Maybe it is. Did you guys decide? Sorry. Okay. Are you gonna I'm going. Okay. Fantastic. All right. Uh, anything else under discussion? All right. Then all in favor say I. I. Opposed. Motion carries. Yes. And thank you, Kelly, for that. I know there was a lot of research in that. And then um I would entertain a motion to open up
046discussion on the organizational the April 30th organizational meeting. Yes, move. Second. Uh and all in favor opposed. All right. I'll turn that over to Paul as well. Yeah. So so for the the group, we'll have our organizational meeting on April 30th. Um that's the the first day we're able to do it that we can all make it. You could do as early as April 28th. Um but this is the one that worked for all of us uh to meet. Uh that should be a fairly um just kind of routine meeting. So my intent there is to just focus on the reorganizational stuff. And if there is business that's to come before the board, I'd really like to kick that to the May meeting um and follow our normal kind of committee process. If there's something
047that we absolutely have to do April 30th, just reach out to me and we can talk through what that that looks like. Uh just so we're all aware, we'll do election of officers to kick it off, we will appoint committee members. So, I'm going to send everybody an email here uh summarizing what I say. If you just respond with what your interests are and we'll go through all of that. Uh our committees, a reminder right now are finance, human resources, curriculum, and policy. We have an ad hoc building grounds, but just okay there. Uh we will also be appointing our CISA 7 delegate and our WASBY delegate. I I think is that you right now Corey? Yeah. What does that entail? Um I hope to know One of those and the reason for redesating all
048these things is because it's a new legal body. Exactly. So that's why signature season delegate. I may I think I was seven. Yeah. There is some information. If you go into board docs, there's an attachment. I haven't looked at it yet. I'm assuming that does something to help explain it. So, if you go take a look. Um, so if you're interested in that, that again, this will be in the email. You can just let me know. Uh, otherwise, um, that'll just fall on me or I'm sorry, that will fall on whoever's like chair. Um, we'll also be setting the monthly meeting date. As a reminder, our current date is the second Wednesday of the month. Um, For me, that works for my calendar looking out a year in advance. But it doesn't work for you.
049Let's start talking about that by email just so we can reach some consensus and all look at our calendars about what that would would look like. And those will be the main items there as related to the reorganization meeting as we start a new board year. Any questions on that? So just that meeting will will kick any regular to the May meeting. Yes. So, this was this is an addition to our regular board meetings. Sounds good. Yeah. Um the draft has the teacher contracts on there. Is that when does that have to be approved? When will that be ready for the board? So, we can kick that off to the May 14th meeting. No problem. I see Adrian nodding her head. So, will we have we need to schedule So we'll um for those purposes
050if you need to get that done before the 30th terra why don't we just keep our existing committee structure as is so the existing committee if needs to meet can meet and then um uh any shifts that would happen that post April does that make sense I know I'm just being cognizant of people's schedules and whenever they need to meet. So Lisa, when would the when would they be ready for us to view? I don't think Well, we're their contract is with the board. So, we're we're approving all of them. So, when will the terms be ready for the HR committee to view? And Matt was my bad. I should have asked forenefit. still waiting for our provider to we say I'm sorry we don't know what the terms are yet but do we not
051know what the base wage increases are going to be here we know that we have the wages determined finalizing exactly those things that HR would be giving that yes or no as part of the terms of that contract yeah we're pretty close where every single teacher falls contract. Yeah. So then can we ask you um to call the HR committee at a time that you see appropriate to make sure and then that'll let folks have that working time to get there. 100% Great point. Yes, we will include those in the organizational for you to call that and set the agenda. Yeah. Additionally, we could also add you and I can touch base, but maybe we have the report from the HR committee also as part of that so we can hear and be ready for
052the May meeting. Just to confirm, Mike, you will meet and approve the hires. Awesome. Okay, good to go. All right, I will exercise chair's privilege to initiate a motion and move to adjourn. So moved.