Loyal Joint Board of Education Meeting, July 2nd, 2025

001Crystal here. Nikki here. Dave here. Kirk. Yes. Yep. Call here. Here. Verification of agenda post. All right. [Music] To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Agenda item 1.4 discussion the possible action on the preliminary resolution to consider consolidation. So, we had a discussion. Everyone hear me? All right. Or would you rather have this being used? Yes. They said, "You think it's fine like this?" I can pick you up. Yep. I I'll say in the past it's been difficult hearing the board members speaking at these meetings without this. Correct. Better with it. Better with it, obviously. All right. Mark out. So, we had a discussion at the loyal school board meeting last week

002um on the preliminary resolution to consider consolidation. Um the advisory vote went in favor of it. Um we had on the docket on the agenda today was to discuss and possible action. There is a year from the time we do this that has to be uh in there before we can go to uh consider it a resolution to consolidate. So with that we will have a discussion. We talked to Bob Butler um just the other day and um he said so if we did something approved it in resolution to consider in January our timeline will be what we have discussed the last handful of months. So our discussion in and Greenwood's board and our board have your resolution preliminary resolution to consider consolidation. Um then what that would start once we did that in January,

003you would have a December of 26 where you could run your your resolution to consolidate and then you're 18 months from there. So if if the boards wanted to take it back to um the communities, that is something that would be able to work in there. So the I guess if there was a misunderstanding it was because we were operating Bob Butler was under the understanding we were following the traditional timeline and I think we had told them that a few times but I don't think that clicked with them until we had a meeting with them Monday. Um that we're not following the the traditional 12-mon timeline. We want to follow the alternative timeline which is the 18month timeline. That 18-month timeline has to be specified in the resolution to consider consolidation which it is

004in this most recent copy that you have. Um so the the statute I think all you have a copy of the statute now also it's statute 117.08 to consolidation of school districts. We would be following number 5A a 1 which is the alternative timeline which means that we would adopt the resolution to consider consolidation and the very next December we would have to have the resolution to consider or the resolution to consolidate. So if we did that now it would be December 25 which would get us to consolidation a year earlier than we were planning. We don't want to do that. We want to wait until after January 1st because then the next December would be the following December would be December 26 which follows the timeline for 18 months to get us to July

0051st of 2028. Um saying that this is the this is the preliminary resolution. This is not a binding resolution. This is just essentially confirming what our voters have told us that we're acknowledging we are considering consolidation. Therefore, if we have any, you know, if we're looking to expend any resources that we're doing because we've passed this resolution to consider consolidation. Um, so that's why, but it does need to wait until after January 1st, but gives us plenty of time to look at it and word smith it and see if there's anything that doesn't make sense or we have questions on it. Um, the part where the the very last whereas is the one that talks about the alternative timeline and that has to be stated in here otherwise we're bound to follow the traditional timeline

006of 12 months. So it's stated in here under that last whereas um statement is found. Does that make sense? Any questions on that? So unless there's discussion, there's really no action with that item tonight, but we definitely have to. And it doesn't mean that it has to happen in January either. Like I would say we look at this if there's questions we have it ready for maybe discussion in January but if it's if it's approved in January February it doesn't really matter it just has to be approved so that the following December is when the resolution to to consolidate has to be done. Is there any like specific amount of time that needs to elapse or can elapse between passing this and passing or not? Not according to the statute. The statute just says the

007shall be adopted in the 1st December beginning after the adoption of the resolutions. Anytime any anytime. Yeah. Yeah. But I think that I mean I think for the sake of planning and moving forward, we want this done as soon as we're able to to follow the timeline so that we are continuing to move forward and honestly continue to show people that we're moving forward. My suggestion on this timeline, the sooner we can get it gives us more time to put the true resolution together. So I think January would be late. If we did it already early in December or not early December, it would be the following December. We would possibly do it. Correct. Yeah, you could do it. You could do it in December. I just going to happen in December just because of

008the month. Yeah, I would say that this this is a formality that should prevent us from planning like we we can't wait till January to continue planning for consolidation. We we need to complain planning as we wait to to pass. Is this again this is a formality record? So I think January would be a good month to make that pass. Yeah. Whenever both boards are ready to do it. I think you know as soon as as soon as possible but again it's just a formality. It doesn't does shouldn't impact any planning that any of us are doing. So would you recommend that in a joint meeting? I would recommend any decisions about consolidation at a joint meeting. I guess um the handle that you sent or gave us tonight with the alternative timelines make sense

009because when I was reading through the DPI website and the WSB, that's kind of what I saw too that you had to specify the alternate timeline. Um I just had some notes written from earlier today that I just wanted to share it. I'm a little bit concerned that um we as a board were told that this had to be passed, this resolution to consider had to be passed and it was going to be passed tonight so we could continue conversations. Um because I guess I'm concerned that what if we would have passed it tonight and and some of us board members wouldn't have found this. It's like I spent several hours looking through documents and maybe maybe other people did too and maybe some of us didn't look at it at all, but it's hard

010to trust the process and to approve things um when I felt like I was brought information that wasn't wasn't accurate or current. And it just makes me a little bit nervous moving forward with some of this stuff because I feel like we're going to have to like read the fine print really closely. I guess I I just that would be my concern. That's all. Um just on that. So I have the same treation. I have the same trepidation that you did that WV actually has legal counsel that will help all of us if you don't understand some of this stuff and I use them. And I've asked Joe too like I like a layman's terms kind of thing. I'm not a lawyer. Not even close. Um but they do a good job of saying hey

011this is what this is and this is what this means. And even then I still struggle with it. Then I asked him like, "Hey Joe, what is this that we talked it through?" And then, "Oh, no." You had already had discussions on then I I realized, "But I I'm the same way." But that website is awesome. There is legal codes that we're all entitled to as members that we can use to on any of this stuff. So I know that at the last meeting we had concerns about about the resolution and this is the preliminary resolution. It's not the final resolution and that's the question was was it just as was stated was it um just referring to the 121 versus the alternative timeline and so we did what we said we were going to

012do or we asked um our our superintendent to do is to check with WSV and their and their lawyers to be able to look at that and to provide um the correct wording. So we now have that um and so yeah certainly um the discussion and we put on their possible action but we we learned and as we were looking at this that we can't make the action now and nor do we need to make the action now so that we it's just confirming what we had done last meeting and asking our superintendent to um to uh to look at or to provide information to WSB to make sure we have um the right correct wording and um that we are on the correct path. So um I I guess that reaffirms what we're what

013we're looking at and that we're doing it in the right manner. um you know certainly um you know the information we need to analyze and so it's I'm just saying it's reaffirming that what we had talked about from last month. Yeah, I think that uh this is just uncharted water for all of us. Never done before. Um so, you know, there's probably going to be mistakes along the way. Nothing's intentional. We've been very clear from the start that we want an 18month process, not a 12-month process. So, I've been very clear from the start with everything we've done. Um when I talked to Bob Butler, uh he was looking for examples. He couldn't even find examples like other districts have completely missed this step or not submitted this step. Um he couldn't even find an

014example in other places. So he he drafted this is something that he said has to be done but he couldn't find find an example for us. So there's there's I would be clear absolutely nothing like we're trying to navigate this process as carefully as we can and that's why we have 12 board members here also to have discussion and raise questions and and try and work through this together where it's going to take all of us because we none of us have ever done this before. Um, so there, you know, we I'm I'm glad that Yeah, I'm absolutely relieved that the question was brought up and we were able to get the get the correct answer and now we have the correct answer. The correct answer is we're following the 18month. Bob is completely clear

015on that now. Um, that anything moving forward is with the understanding that we are following an 18-month timeline. Um, but also that's not the norm for consolidations either. So that's new to them because the norm the norm for consolidations is the traditional timeline of 12 months. So they also haven't done that. But I think we've made it pretty clear that 18 months is what we want to make sure that we take our time and and make good decisions and and do things right. And I think that's what this has afforded us, the time to talk about things and and make good decisions. So I I I think that's exactly what happened. I'm happy that it happened that way and I would agree that when you have questions and you whether you second guess or bring

016it up and so we can make sure that we figure it out and we have Bob at our at our convenience to help us guide us through this. Um, I guess I just want to be clear too on this pre-resolution. It doesn't have a time frame at all, but it has to be passed. This could be done 19 months before the consolidation and the time frame. And then you could make it just a month before. So pre-resolution only needs to be made one month, not not even one month. It could be a day like April faster. So when they when I guess when I hear that we're we want to do it go slow, it seems like sometimes when I brought some stuff up about the consolidation and asked for like referendums, it's like you

017need to be pushed again. The next step is pushed in here. And I guess that's what I want. We still have asked since I've been on the board, where's your plan? Um you know, are we going to have a referendum? Um are we going to have a building study? And that's going to get answered tonight. some of that stuff forever through it. But I could go on with lots of things, but I would say that I brought up to that 17 to 19 years ago there was a study done for consolidation and that was done transparently. Chetch warehouser had the same person that did loyalty and that was transparent and that was done correctly. But every time I brought this up, it's the next step is pushed. It's it's pushed on. that let's quick get

018this resolution done. And that's what I'm there's no rush. This can be done one month before the the the resolution to consolidate. It doesn't need to be done 12 months, 18 months ahead of time. We continue as we've done for the last 2 years. These boards have worked towards consolidation. There's no rush to get that pre-resolution done. It starts the process is what it says. So I just want to make that clear to everyone. Anyone else have any other Just to rebut on that, Matt. The community's told us to be rushed and pushing. So why do you want to do it only one month before you need to do the next step? Why not get to 12 months? I'm not saying that. What I'm saying is you could do one month. It doesn't have to

019be done and pushed so quickly. Every time I brought up the study, you've rebotted me. You've turned around and brought something up trying to push it quicker and quicker and quicker and then this resolution was brought up. I'm not saying it doesn't it can't be done that. I'm saying it could be done a month before. We have continued to work together. We continue to talk about policies what they're going to do and there's no problem with that. That's not illegal. So, you don't need to push it. What I'm saying is let's get to what we hear tonight from CISA. Let's get some studies going. Let's get those plans in place telling people what's staffing going to be financially one school, two schools. I think three schools is not going to work, but that's what I'm

020asking to be done. And it seems like people are trying to block that every time. And that's why I think we need to listen to CISA. We need to start putting discussion. So when I brought this up and I contacted CISA and them basically what happened was then this came on there about this resolution and then when I tried to get it on there then it was blocked. They didn't want to put that they didn't want to put it on here tonight's agenda to have the presentation for CISA and then it was on the initial one was it was discussion and action that's been taken off now this agenda was part of it. It doesn't say now it's just a presentation. Why is that? Why can't we discuss it? Why can't we take action if

021we want to do start the study? If we want to get moving on it, why don't we start the process, which is start the study. That's what I'm asking. And moving forward, I believe when they have their presentation tonight, there will be discussion on they're going to present. Can we roll right into this? We have any more comments on resolution to consider? So can I ask then why did you remove it the discussion action on it because it just says presentation from C10 regarding the facility study discussion and action has taken off that was my wording that was just my understanding cease was coming the presentation but then it's it's might difference in how we notice our meetings because this isn't all of my like on Greenwood's board. All of us are under discussion and

022possible action. So the way it's posted for Greenwood is we have discussion and possible action and under that is listed. It's just a different way of posting it. It doesn't mean that you can't have discussion here discussion action. That that's how that's how Green Hill post meetings loyal and and Derek and I he mentioned that when we met a while ago that we just post our stuff a little bit differently. So it's not it's just a semantics of how we post our our agenda. You know our our agenda just says discussion possible action items and lists all the things where Loyals has the 1.4 1.5 and it's just a different way of doing doesn't mean there can't be discussion about it. Um, but I think it's I still think it's important to have the presentation

023and to bring back like to the group about what that timeline could look like cuz we haven't even had a talk about a timeline really yet. Like that's to me the the talk about a timeline would come before making the decision within a timeline. So setting a timeline for what we want to do today would be the piece that would come before taking action to sum a piece of that timeline which would be a facility study. So I believe we can have a discussion when they are done and have questions for them and go from there. when we had our when we had our when we had our meeting um just last week with that we talked about discussion action on items and I thought we couldn't take action because what said it's not discussion

024and action on our agend So you're talking about the resolution C7 presentation agenda. Yes. Yeah. We we put everything under to give us the option to have discussion and or possible action. That's just the way we post it. But to be honest with you, I don't think I mean I'm not going to necessarily speak to the board, but I don't think they would be ready. I don't think it'd be fair to ask for an actionable item tonight because we haven't a like they haven't had any discussion about even putting this on the agenda and and B we would likely have to have more than one company with by board policy potentially at the cost of this we would have to go to RFP so I don't think there would be anything actionable to do today

025with this but I do think like as we develop a timeline if and when the facility study is a part you know part of that timeline then that will be the appropriate time to take action on that I think it's fine to hear what different people have and different opinions and different services and things like that but I I I don't I mean as far as rushing like I think that would be a rush to approve or take action on starting a facility study when we haven't really had any discussion on it yet But I So yeah, I I would I'm not it's loyal. I would I would guess you couldn't take action on it because it's just posted as a presentation. But so then I I I take the blame for not putting it

026on discussion. All right. discuss. I guess all I I'm worried about is in this process is that are we going to have time to get the study done and by state statute if we do the study and the people wanted to go back to my understanding if you wanted to go back to a referendum on a ballot vote talking about that we need to make sure we start the process of this financial study of the building study have enough time to get it back on the balance uh to the vote before we make the final resolution. That's what I want to get done. Yeah, I think that I think the discussion starts here and I think it's I think it's a good place to start. But like I think we're all over the place with

027there's there's many people who don't want a facility study too, right? So that we have to honor honor the opinions of all of everybody and that's what's going to take some time to develop that timeline. So you know what is the timeline? We know, you know, we know we have this preliminary resolution and we know we have the mandate or the arrival time July 1st, 2028. That's what we know. And we know that we have to have a resolution to consolidate in December of 2028 or 2026, right? Those are those are those are what we know. What happens in between there, that's what we have to figure out. And tonight is a good night to start that conversation, right? But it's it's there is definitely not a clear-cut way to get to the arrival of

028consolidation in 2028. There's not there's not there are many different opinions about that and there's many different people that um have opinions about how our districts spend money on this and and and what that looks like and when some of those things we we do have to have some healthy conversation about that because I hear both I I think we all probably hear hear both some you know some want things done now something I mean some people want us consolidated tomorrow right but we know that we're trying to be responsible in the process and honor the process and and and take our time to look at some of these things. So, but we have to honor all the viewpoints as many as we can as we go through this. So, I think tonight's a good

029way to start that discussion with that. I think the presentation by Ces 10 today will or tonight will tell us what they can do and kind of go through what what it would look like. So, I think this is a good first step. So, Without further ado, I would like to present Lindsay Shriner and Luke Schulz uh facilities uh from season 10. Thank you guys for coming and presenting that. Got it. Okay. I'm going to try really hard to keep the mic by my face, but if I don't, I apologize. Um, so yeah, as Chris was saying, my name is Lindsay Shriner. I am a facility adviser with CISA 10. I have been with CISA 10 for about 4 and a half years now. Um, before that I was with the Oaklair School District in

030the business office. So, I have quite a wealth of knowledge from all aspects of facilities and finances and all of that fun stuff. Can you hear me? I'm Luke Schultz. I'm the director of our facilities management at Cat. I've been there for 15 years and getting a little bit of everything and some general oversight with that. So, go ahead. Um, so just a little bit of a background. Um, I'm sure you are all aware of CISAs and there are 12 CISAs in the state of Wisconsin. Um, CISA 10, we are a little bit different. We've got a facilities management department and we are the only CISA in the state of Wisconsin that has that. Um so that allows us to go all over the state um and provide services. We provide services to over 200

031schools annually. Um we do everything from facility audits to referendum planning, construction management, um owners representatives, uh and then environmental health and safety. That is a a huge service that we offer that both Loyal and Greenwood school districts take advantage of and we are up here quite a bit. So um a little bit about the um timeline that we were kind of going for was um just speaking with Chris and Joe. We've had quite a few conversations over the last year, year and a half um regarding this and um it was our understanding that it's it's a very long and very complicated process but the wheels are turning um and we are currently kind of in limbo with the financials. Um Bayer I know has done their presentation here so we do have that information

032but again the state budget is not final so that is kind of up in the air as well. Um, so that is definitely going to help pave the way once we have that. Um, I don't know about you guys, but I get an email every single day that it's changed. So, uh, it should should be interesting once we finally see what comes out of that. Um, from there, it's it's kind of a um a few different things. Um, yeah, fall of 2025, we're going to do the financials, adopt the state budget. uh we'll have to do a updated financial analysis at that point um with the new state budget and then the consolidation resolution uh our understanding of January 2026. Just to jump in here real quick too and I know looking at this timeline

033every district and this is a very common theme that we're running into with school districts right now. We do a lot of facility audits throughout the state and a lot of it's not bigger conversation where you guys are having or you're consolidating. A lot of it is we have eight elementary schools. We need to go down to three. We need to go down to two, four, whatever that is. But this is a real conversation that a lot of school districts that are in your situations are having, which are very similar, but this one's a little bit different when you're combining two school districts. So, as we've been talking to these gentlemen for a year and a half now, a lot of this is you kind of want to make sure when you're looking at this

034timeline, and that's what we want to present today, is this timeline can adjust and there's some flexibility within this timeline, and there's different variables depending on how how that speed goes. But one thing is is you want to be transparent and you want to make sure that you're getting your tasks done in the timeline and order so you're not getting ahead of yourself because a lot of these things with these smaller communities is all of a sudden you start getting into something, somebody hears about something, that word gets around very quickly. And you guys have done a very good job with where you've gotten to this point to let's not worry about where the high school is. Let's not worry about where the middle school is at this point, does it make sense for us

035to consolidate and put these two schools together and you guys have done a good job and you've heard from your communities. So, now that we look at this, when we get into this timeline, I don't want you to look at this like this is specific and May of 2027, we need to do this. There's variables there, but this gives you the key highlights of as we go through this, you want to be very educated with how you do this. You want to be very educated on when you bring your community in to these certain pieces because you want to be transparent with them, but you don't want to be giving information out to the community that it's not the true factual or all your ducks in the row information. And that's any referendum that you

036work on or that we look at a successful referendum, you're planning for that referendum 12 months in advance. And you have your information, you have your ducks in a row, so you can educate your community within those 12 months. We'll get into that a little bit here, but I just don't want you to think of we're saying May at a certain date. It's there's variables here and we can adjust, but I think you'll get the key highlights as we go through this. Yeah, absolutely. And to Luke's point too, um the 12 months is definitely the ideal, you know, at least 12 months of planning. We can do it for less. We have done it for less. Um best best practice though, give it at least 12 months and put the time in. get the community

037involved, do all the steps, do it correctly. We are huge on community involvement and being completely transparent about everything. Um, and and you know, involving the community as part of all the decisions that need to be made. Um, and and to do that, well, it it takes time. So, I think fall 2025, we got that. We're kind of working on a lot of that right now. Financial piece of it. I know the budget. Um but again consolidation January 2026. So planning wise we were planning for the spring of 2027 to come in and do the comprehensive facility audit. Um we are aware that boil has has had a facility audit. Obviously we would want to take a look at that. Um I'm kind of a perfectionist and I like to see things for myself. So

038uh we would want to make sure it covered everything that needed to be covered. Um but that would absolutely include a space analysis. Um you know anything and everything you can think of we we need to consider with this. So it is going to take some time. Um we're going to look at busing. We're going to look at the daycarees, the early learning centers, the you know what do you have going from one school to the other. You know is is it smart to keep you know some of your main classes in one school versus the other? You know every single scenario we're we're going to look at. Um we will provide a detailed list of um what we call FIBS or facility improvement measures. Um and those are going to include cost of all

039the buildings, where they stand, what it's going to cost to get them up to where they should be. Um what the 10-year plan is, you know, what what is this going to cost in the next 1 to 3 years, 3 to 5, 5 to 10. Um so you guys have all the information you need to make a very well-important decision. Along with that, we will also prioritize as well. So, um we'll we'll give you the the top list of things that should be taken care of right away and then you can plan from there. Most facility audits when people are coming in, it's your two to five, 5 to 10 years, and you're looking at your maintenance needs. And when you were looking at a situation like this, there's a lot more that goes into

040it than what square footage do you have in your classrooms, how many students do you have in each classroom, and then combining those two districts together, like Lindsay said, and transportation and cost. So when we come back with that facility audit, it lays all the cards out on the table of what needs to be done with these buildings, but it also lays out some of the cards of this building might be suited better for this situation or this building might be suited better for this situation. So then that way when we come back to the table, we're working with you folks on, okay, now we have the information. Now that's when you start getting into the details of where do we go here? What makes sense? Start having the conversations of daycare shortages or issues.

041Is that something that we can tackle? And so that way we have those conversations leading up to what needs to be done for the possible effort. Does anybody have any questions so far? All right. Um so then uh May of 2027, we will come and present the full facility audit to um your joint board meeting. Um we'll discuss all of the findings, the building needs, our recommendations, and then next steps. Um kind of where where you want us to go from here. We'll provide you with all the information that you need. Um and then it's your your decision. Um along with that with the planning, we will continue to support you and collaborate you throughout your decision making. Um we would highly recommend developing an advisory committee. um that's going to serve multiple purposes. But

042if you if you get community members from each district to help plan out what your next steps are going to be with your buildings, um and then they get other community members involved, you know, and the word spreads and this is what we're doing and this is why we're doing it and you got to come and see the condition of this and this is why, you know, it it's going to be a very beneficial for your communities. Um it definitely yields a lot better results. Um and then we can establish the the consolidation options of what really is going to be the best decision based on your operations, your finances, your actual building needs, um your student needs, you know, all all of the things that that should be considered. I have a question. Yeah.

043um when is this I should say what is the date where all of these numbers come together because it's a moving target basically if we put a new roof on the school you have to take it off your list and if we improve our parking lot you have to take it off your list so this is like a moving target and um who's going to look at this are you going to look at everything in May of 27 seven and say, "Okay, here's where we stand as of this month." Or are we going to like, "Oh, wait. We we improve that. Take that off. We improve this. Wait, no. This needs to be done now." I can answer that, Lindsay. So, and very good question. That's any referendum or any type of a project that

044we're looking at doing. You know, we're planning for a referendum and all of a sudden boilers is on the list and those got 5 years and that boiler goes to crap. Well, you're replacing that water this summer before the next TDC. But you got to start somewhere, right? And so that's the whole point of this is to develop the facility study, but we like to do that when you are joined. So as we are a joint district and we are looking at this, these decisions are made together. So when we come together and we're looking at this as a facility audit, at the same time, Loyal and Greenwood might have roofing issues. That might be something that the joint board needs to make a decision. we need to update some roofs, but either way on

045our report, we're going to put those roofs on there cuz we don't know when they're going to get replaced. And that's something that's on the list and that's why it's a working document. And when we say 12 months in advance of that referendum, that document could change a little bit all the way up until that resolution is passed. It's a very good question. And think of your home and what goes on at your home and what happens there that you're not expecting. Look at the size of these buildings. That happens every day. And these gentlemen have to deal with that. But that's where we try to help them and be proactive. These are your immediate needs. You have a roof that's leaking in this section. It's past its warranty. If you got money, I highly

046recommend you do it. Budgets are tough. That might be one that carries out, you know, for another year, but it's a moving document. You got to start somewhere. But good question. We update that all the way up until you pass a resolution. Did that answer your question? All right. So again, summer of 2027, um, districts are consolidated, operating as one both financially and operationally. Um, that is the time where we want to consider the maintenance needs of both buildings and consider them jointly as a joint board. Um, and then totally up to you guys uh whether or not you're going to send a survey or not. probably recommend it in this case, but you know, it's not always the best thing to do. Um, but I think in this instance, it would probably be a

047wise idea. And that survey can consist of, you know, would you support, you know, like Luke said, putting roofs on both buildings and do we keep, you know, the elementary at Greenwood and the high school at Loy? So, I'm not saying that's what we're going to recommend, but um, just things like that. There's a lot to consider. That's that's absolutely the the facts here. So, um we need to take everything into consideration and lay it out all on the table so everyone can make the best decision for the community. This is the summer where you get all the information out to your community so they're educated on what the needs are with their buildings and then the potential where the community survey comes in is we're lacking gym space for a varsity gym. Just give

048an example. If all of a sudden we're looking at a potential new gym, to me that's where a community survey would come in. Your community is already supported the consolidation. Okay, so that's already a next step. Your maintenance needs or maintenance needs depending on what building you keep. Those are part of your referendum. You're going to have to update your buildings. It's the additional the add-ons or do we look at potential daycarees? That's potentially where the survey could come in and give you factual information on what the community would support if you went to a referendum. Can I ask a question? Yes, ma'am. Um I'm just trying to wrap my head around this timeline. I know it's flexible but versus the hypothetical timeline we have. So where Thank you. where it says um districts are

049consolidated operating as one in the summer of 2027. Does this mean that we've already ordered consolidation and we've already potentially held our referendum? Not referendum. He passed a resolution to consolidate. But yeah, this not so this is this September that's not so we would have the resolution we'd be making decisions together as a young but it's not we're not consolidate that would be right we would not be operating as one in the summer thank you for clarifying we're 181 however getting that information in summer of 2027. Getting this information the summer of 2027 would also inform us for the operational referendum that we would need to put in place in the spring of 2028. So having that, you know, plenty of time in 27 would help start some of that planning. Um, so I think

050that's a big piece of this 100%. Yeah. Because once you get the actual facility audit, you got several months, couple months of several meetings and going through this information and there's so many different directions of where you can go and that audit's going to help direct that of well this school's got $10 million in the next 10 years, this one's got five. It's going to help you direct that. that there's going to be a lot of joint conversations and I think marking when we were updating this that's that's on us but that should be joint board meetings of having these conversations um and what the financial next steps moving forward. All right. So, spring 2028 um referendum in April of the 2028 election. Um final preparations for consolidation July 1st of 2028. Um it is

051our understanding you plan on being operating as one on that date hopefully potentially. That was the board's focus point was 2028. Yeah. July 1. So, a lot of information there and how we do things at CISA and I know it's been asked to what are the prices and what are the fees and a lot of that depends on the direction that you go. Um, for example, if you're just looking at a facility audit, that's that's a separate fee. or if you're looking at assistance with referendum planning and then assistance where you're going to do projects on the back side, that's where we go into our project development agreement which is going to be more cost effective for the district. So to Joe's point, um it would have to be discussion action and we'd have to

052give them some type of a proposal or agreement on something that would need to be action item. Um so with that information being said, we are here for questions that you guys may have. for us but looking for next steps at least on our side of things with CISA would be is to get you a proposal and agreement to move into those next steps but looking at the timeline there's there's time here and as we move we move at the pace that the board and you guys are ready to move together and I when I say that I do a lot of referendum work I do a lot of community presentations and when I say together. I really mean together. Uh we got to be one as you go through this because you're all going

053to get pinpointed questions and you all want to be on the same page as you keep moving forward. And if you guys are more united as one, it is really going to help your success rate of communication and going to the next level compared to if we're staggered and we're not all on the same page. Just a couple comments and questions. Um, one would be um I I'm sure you've worked with Barrett Financial with many other projects in the past. So the question was when do you start pulling in that you know either the financial information that they can provide or information you can provide back to them so that it can be put in the budget and and therefore help with you know the operating referendum you know possibly or or we need to

054look at some capital dollars that you know for renovation of any of the buildings. So when I guess just a ballpark or typically when does that happen? Great question. We've done a lot of work prepared. Um and depending on the process, but a typical referendum, you're working 12 months in advance. And if it's an operational referendum, those numbers, they can start working on that right away. And which they already have. You guys both have operational referendums that you're working on that are coming to an end. So they can put that information together and start working on that as we develop the facility audit and we start finding out what those maintenance needs are. Then that's when we work with you guys and okay are we working up to 10 years? Are we working 5 years?

055Are we going to 15 years? Then we start working what those numbers are to your point. Do we tie in that to an operational referendum and add an extra 5 million to get some projects done get us up to speed or do we look at doing an operational referendum with a capital referendum? There's so many different avenues that you can go down, but the earlier you get that information with the audit. You pull in Barrett right away and you start going through that information. Good question. Thank you. And then the other part question was on the facility advisory committee. Um just the thought that you both have our building and grounds committees and I think they are very um important to utilize those people who are you know presented the information about our our facilities.

056So I I guess my recommendation is is probably as soon as possible try to pull you know both both schools um building branch committees together to analyze things and then you know then what is your recommendation on you know number of people maybe from the community that should be part of it or you know would it I I'm sure you don't want to have a a large large committee but yet you want to have enough voices or enough people in the community that would be, you know, have the experience and also be interested in in really looking at at things regarding facility. Yep. Good question. And I think the full board is good to be there and to be listening and to be aware of the situation, but this is where you get a couple

057staff members, you get a couple community members that are key stakeholders in each community. Um, your buildings and grounds, there's no better knowledge than your buildings and grounds. Those are the guys and the women that see things every day. They know where the water's coming into the building. When you get 2 in of the rain, they got to be at the table. Absolutely. Um, but depends. Every community, that's what I'm going to say. Every community is a little bit different. We've had facility advisory committees where there's 30 people. We've had where there's 10. And if you have 30, you're not getting an answer from everybody because everybody's got their own opinion. Too many cooks in the kitchen, as my wife would say. but you're getting the voice heard and if you can get a majority

058of 30 people and they're on the same page when you're at a community meeting, good things are going to happen when it comes to the vote time. So, I would recommend you get community members from most both both staff members from both get your key stakeholders and I always like to go with the ones that are very negative. That would be the first person I go to. have them make sure they're coming in here and sitting in the meetings because those are the people that are going to be talking the negative things and it's best for them to be right in here and hear it right from the mouth of everybody else. Can you talk a little bit about the audits themselves and does CEO contract with third party contractors to determine road longevity or

059you guys are experts in house or just speak to the actual audit process? Yep. Good question. So, we'll start with the kickoff meeting. We get the admin group and buildings and grounds and we sit down, go through the issues and the concerns that you're having because it's not raining every day or it's not snowing every day and figure figure that out. We have engineers on staff. We are not certified engineers or architects, but we got multiple different I guess you could say personalities. So, we got structural people that are very good at looking at structural. We have HVAC people. We're fully environmental health safety insured. So it is a cease to 10 approach as we come into this. Um we can do the cost estimates but for example if we look at something and it's

060pretty rough in one area like a structural issue and there's cracking that's pretty bad. That's what we would we recommend. This is pretty serious matter then you get a structural engineer or somebody like that to come in and look at it. But we develop audit. Um roofs those are usually pretty straightforward and easy because you're just looking at warranties and longevity. if it's a 60 mil or is it balanced? Is it a tiered? But our staff, the 50 people or so that we have on staff, there'll probably be 10 people or so that are working on it and a couple people that you see face to face, but there's a lot of people behind the scenes putting them together. I'm glad you asked that cuz I was just going to go into kind of how

061that works. Um and as you mentioned the buildings and grounds as uh those are definitely the first people we interview when we come in to do a facility audit and we've been doing at least one a month um two um lately. But yeah, we'll interview the administrators. We'll interview a couple board members. We'll interview principles, buildings and ground staff, um teachers. We like like to talk to the the IT staff, you know, find out what their struggles are. um kind of anyone that'll talk to us when we're walking around too. We like to get everybody's opinions. So, um we we take a lot of time uh on these and and we put together a really really good report and I will definitely send you guys some examples. I think all of your email addresses are

062online so I can send you some of the recent ones that we've done so you can take a look at what what to expect. But along with um the reports, we also provide the the buildings and ground staff with the spreadsheet so they can continue to update it as they make improvements um for years to come. We we want it to be a working document that they can continue to use. So are the majority of your studies that you do are for the purpose of capital referendum or Yes and no. It's good practice to have a facility audit every 5 to seven years anyway just to make sure you know you keep things updated and things are getting taken care of. Um you know buildings and ground staff in general are just swamped and so

063you know updating that document isn't always top priority. a week. We like to do it anyway, but unfortunately for the the state that the the budgets and funding and all of that are in there, it's a lot of times, yes, it is for referendum purposes. We get into there's been safety security a lot of that the DOJ that came out. So, we've done safety security audits, we've done just energy audits, we've done just exterior audits, just playground audits. really depends on what people are the customers looking for. So, at the end of the day, when you're done with your study, are you going to suggest where the schools are and what to do? Are you going to have this is the recommendation? Are you going to have two options or how does that work? Are

064you just coming in with one recommendation on this? And the biggest question, what if one side or the other doesn't like it? Then what? That's where we fell down 20 years ago. It's a very good question. And you got to get a little bit further down the road before what those options are going to be delivered. I can tell you one with the facility audit. It's going to tell you what your maintenance needs are for your buildings. It's also going to tell you too of what buildings are structured better for holding elementary school kids, middle school kids, and high school kids. And so as you look at that audit, you're going to have what you need to do to update buildings, what buildings are better suited um compared to the others. And then that's where

065decisions are going to be made. Cuz they're not going to come and say, "This needs to be Loyal Greenwood High School and this is going to be the spot and tell you that's what you need to do. that needs to come to a conclusion with all the school board and the facility advisory committee. Our job is to lay the ducks out so they're all out on the table. Here's what the costs are. Here's what your options are. And then that facility advisory committee needs to lay out here's what our options are. And then your community survey to your point, that's where it drives home of here's our options, here's what the survey said. Does that help? He's telling me where we fell down last time. Yep. Yeah. We're going to be providing Bigly with facts,

066right? It it it's a fact that Loyal is going to need a new gym in the next 5 years. I'm not saying that you do. Um but that's what we're going to provide. We're not we're not going to come in and say, "Oh, well, we think you should do this." I can, but I don't think anybody in Loyal is going to care what I think you should do. We're we're gonna we're going to give you the dollar amounts and what you're going to have to do. I think a good way to look at it is you're going to get people on this side of the fence and this side no matter what you do and what you pick, right? And so what the big thing is you got to find the common sense metal. And

067so you're going to get some that are saying this is the way we need to go. That financial information will be right behind it of this is that situation. Well, this is the situation we need to go. Well, your financial information will be right behind that. So then that way when you reach out to your community, it's pretty straightforward. And when those numbers come back, that's the direction we should try to be some tough decisions and no matter what someone's going to be. Yeah. I think that falls in line with what our communities have told us. I mean, the reason we're looking at consolidation is because they want us to save money and provide the best education possible. So when we look at all the facts that some, you know, a a person or a

068company like CISA can provide us, we're looking at it through the lens of, okay, now we take that information and how do we use that information to to both save taxpayer dollars and provide, you know, the best possible education opportunities possible. And I will say that I've heard those two um switch as priority one from a number of people like but those are from from what I hear those are the top two priorities. Save money best best education possible. So I think if we take the information they have and use that to make those decisions that's a win-win for everybody even though it might not always feel like it. So what I've heard is the same thing the reverse all right what's best for our students and then you know how can we save money

069so any other questions or comments okay So, um, you said that in the spring of 27 is when you'll kind of give us the information. So, at that point, we've already made our resolution to to consolidate. So, the resolution has been made. If we decide to go to referendum, that's already done, right? I just want to make sure I'm understanding this correctly. So, so resolution to consolidate is done. We've made that resolution. Both boards have done that. We have that done. Then we say, okay, either we're going back to referendum and asking the public yay or nay or not. And then we're getting the information from you guys. Correct? Yes. Okay. I just want to make sure that I understand that. Yes. And we again are completely flexible. We want whatever is best for you

070guys. So if there is something that you need us to change, we can do that. Any other questions? Greatly appreciate it. Thank you guys for Thank you for having us. All right. Agenda item 1.6, discuss possible action on aligning student fees. So, please I I don't know if we'll have action tonight, but I do believe we need to have a discussion and work on at least addressing and moving forward on fees. Um, so school district um starting last year, we had many years where it did not. Um, we do have a console product fee and we have an athletic fee. Um, those I believe are are the big difference. Um, you guys do not have athletic fees or school product. Um, our conscore product fee is elementary is $25 per student, middle school and high

071school is $35 a uh per student with a $70 max family max. Um, our athletic fees are $30 per sport middle school and $40 per sport high school with $130 per family max. Um, so I would I would just entertain a discussion between the boards. Uh, how what your thoughts are um, moving forward. What does that go forward? All into fun. Yes. Just a general fun can be used for anything. Um, green list since I've been in the district hasn't had fees for essentially anything. Um, we haven't had a registration fee or a consumable product fee or an athletic co-curricular fees. Um, I do remember a conversation, gosh, it must have been six or seven years ago. It was brought up briefly at a meeting and then the idea of fake came up. Somebody brought

072that up. I was shocked that somebody knew what that was. Um but it's free and appropriate public education and and the word free comes up. Um so I think that is what what came up and continued to guide the Greenwood board into um continuing you know in in the grand scheme of things they didn't feel like they the value of charging folks was bene a big enough benefit um versus the hardship or the possible limits that it puts on some um you know and I've been in other districts where there's fees and and students with that are that qualify for free and reduced lunch don't pay the fees uh and and those quickly went away too just because you're just charging the same people um more to to to pay for things. Um so in

073Greenwood we just budget budget off the top to cover cover the fees for stuff. I'm not saying it's right or wrong. I'm just saying that's the way that we do it. Summer wreck is is co-op and that's there is and that's to cover the shirt and the hat. Um I think where some of this conversation came is, you know, in co-op sports, is it fair for the loyal athlete to be paying if the Greenwood athlete isn't? And I think that was the other thing is, you know, on almost every meeting now we say, well, what is Greenwood doing? when we get to it, whatever topic it is. And that's why we tabled this for tonight's discussion just to see where you guys are at so we can start aligning some of these things. So it

074isn't us and them, it's Well, yeah, cuz we're going to have to get to that point where it's the same, right? So I think the sooner we can have some of these conversations, the better. I don't know. You know, I'd have to do some research. I don't know. I need I'd have to we'd have to look and see what would what would a fee generate like in in Greenwood, you know, what kind of dollar would that generate and and is, you know, and then compare that with the dollars it generates in loyal and see is that something that we have to do or is there a way to resort that some other way? Um I think athletic, you know, athletic fees are the same. Um, we definitely look at what does that actually generate, what

075does it fund, and is it is it something that we want to do moving forward. Uh, athletic as far as admission, I think admission to games is off a little bit, too. Um, in Greenwood, we charge $3 for adults and we don't charge any kids. Um, in Loyal, we charge $4. and loyal kids are free in a co-op. Loyal and Greenwood kids are free, but then students do pay. So, if if say Spencer comes in, their students would be charged $4. So, and that that is one another reason why we wanted to bring this up is we get that alignment. So, that seems a little bit easier. Yes, I would uh I would entertain the thought of any loyal versus Greenwood games and we just don't want to do admission just to bring communities together

076and like just any any that are co-op that are just don't charge each other and hopefully pack the gyms and pack the fields. Do you guys know how much you generate with your fees? Like how much is that offsetting cost right now? So, uh, product fee this past year was just under 115 11,500 11440 is what we received for that. And then athletic fees was just under $8,000, $7,9.50. And when we did charge, uh, in years past, uh, you're talking other fees is that 8 to 10,000. and then um your conscious N12 in that wall in that apartment. So So I do think in in Greenwood right now it' be a right like right now it' be a tough cell just because we are under we're under the C and we we approved they approved

077to continue the C the community eligibility provision for free breakfast and lunch. Um, so I think it' be on a tough cell saying we're going to provide free breakfast and lunch for everybody, but we're going to charge you for a book. Um, so I think that'd be that'd be tough right now. Um, I can tell you this and I know Bo Doyle has you had that discussion too. Our CP program ended up only after donations costing the district less than $10,000 last year. Um, so that was a pleasant surprise. How much donations? Well, just under 20,000. Chris, in our sports, you were admission fees included in that or just So, our admission to athletic events was $19,350 is what we got for admission to athletic events. that one came about um when we were in

078CO and just coming out of CO we weren't charging at the gate and be surprised at how many people came in from other schools and always looking for that and I think that was one way that the board felt like hey I think other people do this this is something that we can at least reap some benefit from uh as far as the other fees athletic fees I think that is that's that's a difficult situation because you do have kids that maybe use can afford it. Do you question do you think do any of you think that's limiting at all to some kids being able to participate? Yes. All all students regardless of income have to right have to pay for an athletic game. Do you think that's limiting or preventing anyone from being able

079to participate? That's hard to say, but I would sure I would sure hope not. You know, I have the same concern like I would hate for some child I would certainly hate for some child to not want to play or not be able to play because of cost or even be afraid to ask mom and dad to play because they're aware of the cost. So, I don't I guess I can't answer. I don't know if I if I think that it's, you know, limiting kids from playing, but I would I really think that that's something we should look at as a board oil because I would hate for kids to not be able to play simply because of costs. Would you entertain the idea if there was that where uh I don't know how to

080say this, groups, individuals where maybe older people would sponsor a kid or some elderly couple would say, "Hey, I got a lawn that needs raking. You rake my loan, I'll pay for your basketball. [Music] So that was my question is like do we have some type of program but to where if they were unable to pay they could reach out to the AD or somebody where it would be waved the like like I said we yes short answer is Yes. Um I've been at districts before where you do that like you you do that when you're looking at school districts like Greenwood and Loyal that have 40 to 50% free and reduce all of a sudden uh that line gets longer for people that can't or you know that can't or don't make sports a

081priority for their income. And essentially you end up with the people that are paying for everything else continue to pay for things and in that n then that number you know then you're tapping you end up tapping um businesses organizations things like that to cover which you're already in small communities you're already asking them to to cover a lot of things and make a lot of donations. So, I think the answer is yes. But when you get to that point, I would guess you'll find it's even less worthwhile to charge for athletics than it is now when you charge everybody because the it's just it becomes more of a hassle. Is it just one fee if you play sports at all or is it per sport? So, the question is, is it just one fee

082for the whole season or for the whole year? No, it is per sport. So, so max is 130. So, if I have three kids playing middle school or high school, that would be for that sport. For that year, for the for the whole year for that year. No, I had I maxed out [Music] per year. All right. Yeah. And I've only been on the board two years, but this conversation has gone full circle. The first year we said no to the fees and actually the community came back and said, "Hey, why aren't you charging for this stuff?" So last year we put on the fees and now we're having a conversation. Um, you know, I I think the numbers from last year will show that no kid didn't go out for the score because of

083cost. I think that's a fair assumption. And I also would be, you know, I'm not going to speak for every coach, but I think we can say we know of a kid who's not going to come because of the cost. We're going to find a way that it's never I've never been told, "Hey, my kids aren't coming out because of $30 for just to piggy back off that piggy back off that we had a kids volleyball tournament and they they asked why we didn't charge more at the gates." So that is somewhere where we I think we could look the line a little bit maybe come closer to to lo on that. I think we're all guilty of severely undercharging for admission to things and thinking that extra dollar or two is going to make

084them not come. I can tell you that grandma is still coming for the volleyball match if it's two more dollars. So that might be just a way to get closer to that. I guess my I am dead set against the school cuz your kid my law has to come to the school. I charge them to come to school. So we get rid of that. I do think we should keep the sports up because I guess that's a option. And like Darren said, I think there's plenty of people out there that if push to the show, make sure that as far as mission, I don't need somewhere. I don't know. I don't know. Um I agree. We can drop a console fee. Um the sports sheet, I went to Navy on that and the admission fee.

085It would be nice. come up to where we are. During co we didn't have any any fees but in particularly admission fees to events. Um, but I think it was that when we tried the uh raffles at the particularly at the football games and and that's I believe that's how Neil still does their um for admission. They just have raffles. But the challenge there would be to you know have people who are willing to sell the raffle tickets and then you know that that people would feel that they would want to contribute to that. So it was it was kind you know there was some money raised but not near the extent to what what it would be um if you just had had a set fee but so just just so during co when

086we did I know that kind of started doing the 50/50 raffles during some of the games um we had to sign up of different like clubs and organizations um where the kids would come volunteers So, um, there was a night for like the band kids or like the Spanish club kids and that was a fundraiser for them. Um, I think it worked out well. Um, maybe if you didn't want to do a registration fee, maybe the kids could work the table like admission table donations to that club. But like the 50/50 when we did it, we did 50/50 and then we did like the bean bag and hit the duck. We tried to make it fun and not the same 50/50 every time and it went over well. I think as long as you have

087a sign up to where each club or organization that wants to participate has a chance to participate sometime throughout that school year to keep it even might be an option. We do that with our um concessions like the different sports do concessions at the opposite sporting events and stuff like that which I I don't know I assume that the concession money goes towards goes on the athletic fund. So that's one way that we've kind of made up for some of the athletic fees I think is by and then the kids have a stake in it a little bit. Um, I kind of think I'm fine with moving it to $4, but I like the idea of keeping all students free to be able to come to the games regardless of the school because I don't

088want my kid to have to pay to get into a loyal game that he wants to come watch his friends at when just because he goes to Greenhood, even if it's not co-op's person. Yeah. Um I could say if you guys get rid of your consumable fee, we'll give you our popcorn recipe. Champions. Champions. It's really in the butter. Um, so the athletic fee, I don't know, you know, I I think a compromise would be moving our adults up to $4 a game if you guys are would entertain not having not start tracking students. Um but again and then so just yeah for all for all that's $4 for an adult any any student high school student yeah yeah it's free um and I think that promotes come to the games come and watch your

089peers um but the other thing is I I would like to entertain the idea of not charging each other and and being you know in this together good neighbors. Like there's a Greenwood loyal basketball game in Greenwood. We're not there's just no admission at night. Let's pack the gym. That's what it's all about, right? I mean, those are those are our best opportunities to pack the gym. I know they're probably also our best opportunities to make a few bucks, but it's it's it's more about more about like Yeah. being together and packing the gym for the kids. Thoughts on that? I agree. Said it all. I agree that with you wholeheartedly Joe but we won't have to charge each other if we are one consolidate all sports right now but that's maybe that's not listed

090as possible okay and I I don't know that we need to take action on next maybe that's better for a July rate you know separately or I don't know or Chris, don't you currently do a discounted rate for like veterans or senior citizens as well? Veterans are free and senior citizens. Is it 65 and over are free? There's a comment if I have my card already. So, veterans are free and senior citizens 65 and over are free. Is that what you have something similar about yours? We don't have that specified, but we I think that's appropriate for sure. So we I don't know if you have you have a family we have an individual in the family and I don't know the cost on those but I don't know off the top of my head

091ours was $35 an athletic fee season pass I think it's in all year do you have a family one also I believe we have a family one yeah we do also and I think ours is 30 or 35 for an individual [Music] But I mean it it might be good. This this is probably as good a place to figure this stuff out. Um but are we are we at a place where the mic? you know, I I think we've had some good discussion here. Um, but I I think we need to bring it into a one document or one form that we can look at maybe at the end of the month here at our individual meets. Um, I guess I would ask you guys to put conversation that we've had here into one document

092or a joint board meeting or Yeah. And then we can bring it I mean or next month, you know, either way. But I I think there's a lot more discussion here than what we even started with. So I think two different things there. Two different things. So we have the admission fee and then the athletic fee that I think we're trying to trying to navigate here. Do we want to the admission fee I think could wait until the beginning of August joint board meeting. Mr. So and I can get together and put I think we've heard you know $4 for adults, kids are free, veterans, seniors um free um and then family and family and individual passes. I think we can put something like that together so it's clear for both districts for approval. Um

093but the then is that acceptable if we do that at an August joint board meeting in early August? Then the other thing which was said is that athletic fee um that Lloyd charges 30 per sport uh for middle school, 40 for high school, $130 max per family. We do zero. We haven't yet. I have an idea tonight or do we do that? Are we ready to have that discuss? I mean, it's on the agenda. Are we ready to have that discussion tonight? I think it would be good because we do have registration in first part of August where a lot of this stuff gets dealt with. All right. Would you guys consider doing I mean 30 first for middle school, 40 first score for high school is a little high. I mean, would you guys

094for for us having that and you guys having nothing, would you consider like meeting in the middle? Like maybe we only do $10 for a middle school sport and 20 for high school or something. So, we're coming down on cost. You guys are coming up a little bit. I mean, or 20, 30, whatever. Just something where we maybe it's not 30 and 40. Maybe that's a little steep and maybe with if we're doing this together, we can have a little bit of wiggle room. But I think you're right. you need to kind of get some of this or this figured out before football starts. And I think the other piece of that is though, you know, that which we're going to have to cross that bridge at some point, especially when we talk about co-op

095sports. Where do those dollars go? You know, the Greenwood dollars just go into Greenwoods, Greenwood kids just going to Greenwood Font and Loyal Kids just go into Loyal Fonten, I would assume. But there's something some Well, right now for football, LG football, I'm paying my kids to play and that's going into Montana. Yeah. Yeah. Yeah. It's not necessarily going into football. Right. Right. Those exact dollars, right? But as far as organizing and do we want to just loyal kid the loyal kids to pay their registration or their athletic fee that goes in the loyal funer for now. Yep. Exactly. I like the idea of lowering it. Um 20 20 to 30. No. And 100 $20 for middle school, $30. High school family $100, thoughts. So my only question with it is at what point in

096time does it become more of a hassle tracking and collecting all this than than it's worth? I mean in terms of a budget, what we're talking about here is is peanuts. But also in the terms of working together and coming to a good point, I you know, I'm I'm for that also. So I I'm okay with your direction. But I guess I just wanted to bring that up. Is are we creating a whole bunch of work for not a lot of return? Yeah. When did you say you had no fees? Last year was the first this past year was the first year first year since since that we that we charged. So the last four or five years we have not and then precoid we did very similar to what we are right now. Just

097remind me online. Did you pay for it online? Right. I think so. I think you had to sign up, sign your child up for the sport and pay online. No. So that has been kind of a couple different things where they where they don't register for a sport online, but they would come and pay when they registered their their son or daughter. Um, so you come in, Dean talks about that there is, so we had some kids that did not pay that is on their record that will be eventually either when they graduate or when they go to walk or things like that stuff will get paid for, but that that's a whole thing that you got to continue to track. But on the other hand, like you said there, whether the fee makes a

098decision on if a kid's going to play or not. I I don't think so. Um I hope not, but there's there's sponsors out there that would make sure it gets done. At our athletic committee meeting last week, uh our AD also referenced the the cost of to get referees is only increasing. So again, these go that that gets paid right out of 10. if we can supplement Plant 10 with some of this. I know it's small money, but that does help. And then you have somebody investing in that program essentially. So I see the fees as Do we want to do this as just a consolidated sports to be even or are we charging for every sport that we're not consolidated if we don't charge for the sports that we're not together with you guys

099on? I mean I mean we don't charge now. I'm not I'm fine with them. I understand your referee costs. I I'm Yeah, I get that. Everybody needs a price cost. So I I think the money gets what where it needs to be for the kids in that district. So like we charge that money comes to us, right? It isn't going to the LG football. You know what I mean? So in that aspect, it eventually gets back into paying for whatever it gets back in the front and I destroy it from there. I think not making it consistent across all athletics might be a nightmare for our office staff just because like in in the fall you have volleyball that's not the football and cross country that are and then you have to figure out which

100kids have to pay which kids don't um you know that becomes a that becomes a nightmare you know I think we you know I when we get to our next part of setting the agenda for an August meeting. You know, I would like co-ops and a timeline for co-ops on that which may clarify, you know, when everything, you know, as we work towards everything being co-oped. Um, you know, there's going to be some that are pieces of them, like for example, uh, you know, there may be some JV, there may be some elementary and then middle school and then JV and then varsity, you know, maybe a transition. So, if you you pick and choose like do JV players have to even on because they're go out and varsity. I think it may be a

101record heaping nightmare for Yeah. Yeah. I put them through enough. Yeah. I'll make a motion that we charge, I'm just going to try and make it easy, $20 across the board, middle school, high school, four athletics each sport with a max of $100 per man. There's no difference between middle and high school. 20 $20 per student, no matter middle school or high school. Per student, first $100 max family for the year. Actually, we wouldn't have to change it. motion made, second to go to a flat $20 fee middle school, high school athletics. All in favor? Oppose. All right. Anybody from the loyal? I'll make the motion to equal the greenwoods. Second by Crystal. All those in favor? I motion carries. See, this is easy. Good on that public forum. Anybody have anything you want to

102say? Question. Sorry. that we'll do that joint. Yeah, the game fees will be at an early August joint meeting. uh loyal console product fee will be brought up at our next court meeting at the end of July or if you want to do it tonight. I'll make a motion that Loyal does no consumable product fees um for this year or moving forward. Yeah. 25 26 school year. I'll second that motion and a second. All those in favor. Okay. Thank you. How about form? How about comments? Please. And on the side, it'll have a new red button. Just hit it. note right on up on top of it like hello. Okay. I was just wondering with the timeline, maybe I should have brought up all the season people are still here, but um would it be

103implied if you're looking seriously at the facilities in the summer of 27 that obviously you would have change time to change it to going to two buildings or one building for that first year that you consolidated. So would you be operating under all three buildings open for the first year of a consolidated district and then further down the road you're going to go to less buildings? I think the joint board would have to make all those decisions together. I don't we can't make those assumptions. I mean we have to wait and see what that if that's so there a lot is in there if CISA 10 is the contracted service to do that work. Um, and if they give us the data that we need to make decisions that fall on a timeline that allow

104us to make the decisions and if the joint board decides that they want to or how they want to move forward with the data that they got from that contracted service, they would have to make the joint board would have to make decisions after they have that information on how to open the July 1, 2028. So, I think there's a lot of ifs that that go along with that. Sure. And I know there variables. I think it's just I think the concern from the community would be if we want to save money, we should save money as quickly as possible. So, getting on the facilities as soon as we can. At least that's what I've heard from people. Yeah. I think again going back to I think the top two priorities are saving money but

105also making sure that we're giving the best educational you know um opportunities to our kids that are possible. So I think all looking looking through any of that data through the lens of yes saving money but not at the expense of the opportunities that we're allowing our kids to have. So, we need to look through the lens of those two things when we're making those decisions on on any facilities. Oh, that makes sense. Thank you. Have you been in contact with any other business? Have you been in contact with any other company as far as following a survey with this? So then you'll be having another meeting like this then going over the same things as we did with SISA just now. So we have had um HRS HSR uh has come in and my

106have come in and have done a facility study with us um five or six years ago. So, in talking with them, that would need to be updated and they have not been in in a Greenwood building yet. So, that would be something else that would need to take place. Uh, but we've been working with with them on different things for the last 5 years. Yes, I'm aware of that. But, have you been in contact with them about this? So, we have a timeline involved with getting their second. they are aware of the situation and what what's going on. Um you have not developed a complete timeline with that. So is there what that is something that we will be talking about? Yeah, the joint board will have to that's I think that's the work going

107ahead is figuring out the timeline filling in the gap between now and July 1st 2028 like filling in all those steps. What do we have to do between now and then to make sure that we're ready for a July 1, 2028 consolidation if that includes facility studies and there's going to be a process that the drug board is going to have to figure out what that process is and and if that includes going to RFP or companies to come in and tell us what their services are and what their costs are, then that's that would be part of that process. But we have to have that. We haven't had a discussion with the joint board yet. Okay, thank you. Thank you. Anyone else? Thank you. All right, next meeting date, Wednesday, August 6th at 7

108p.m. I I mean I there's three of us have football question. So, I'm not sure if because we didn't have on the agenda, you know, discussion of of the visit that we had yesterday at a school in eastern northeastern Wisconsin because there were board members from both communities that participated. So, do you want do we want to have any discussion on that or do we want to put that on the agenda for the next meeting which is I'm fine with that next meeting agenda. Okay. [Music] So the six is Clark County Fair week, which we want to avoid. Um, do we want to go a week later, the 13th? Or I mean, it doesn't have to be a doesn't have to be a Monday or a Wednesday night either. Jamie's asking, "Would a Sunday night

109be better with sports area in August?" I mean, I would like I guess I would like to get to a point where we're just we set a date like we do for our regular meetings and and we meet, you know, whether it's the first Wednesday of every month and we put it on the calendar, but I also understand our county fair is pretty a big deal. Um, so that you know we're going to have to just like Christmas sometimes falls on fourth Wednesday. We have to move it. That's kind of a big deal. What about before that second Wednesday of every moment? The fair. What fair is like pick up kids at 4:00? third. Sunday the 10th second Wednesday every month. So that the second so the 13th but every month we would have the

11013th. What's that? Yeah, I'm glad you're on top of that because I have my next two summers are the 14th of August. That's That's new to me. They have a showing of daddy animals. learn something something that night. Sunday the third verse. If we back it off to 7:30, we can back off. Sunday, Sunday, fair people. before the Oh, that's the third one. There's no prep time before 7:30 8:00. What? 10:00. All right. The third 7:30. How's that? Wednesday. No, not but I think we can decide on the third for tonight. Yeah. From there then we can decide, right? down with you in Greenwood the 3 at 7:30 in Greenwood live streamed and recorded to the and then and then can we can we also can we also like tentatively look at the second Wednesday

111of every month like between now and then look at your calendars and try and put the second Wednesday of every month um in your calendar and if it's try that. I think that's going to be easiest and if we have to change something the month before we'll do that. All right. Now that the meeting is set, one of the things Bob Butler explained to us that um if a member of the school board wants a certain thing on the agenda, now would be the time to present that or suggest that. So the one thing I will suggest is I would like a discussion about a potential facility study and what an RFP for that study would look like. Can we change like change that to developing an overall timeline first? Like I think we need

112I think we need to we need to come up with a timeline and talk about all the things in that timeline between now and July 1 of 2028 that everybody is thinking about and and what are those steps to get there and if if that's part of it then then we would go from there. we can lead into that discussion. One of the things because the way you guys stream and the way we stream is different and since we're going to be winning as one, can we get that discussed and put on the next month also? We are trying to stream the same way you stream and this feels like it's upstream. Yeah. But I I think we need discussion. I mean that would agree the way we stream and I think we should have

113a discussion on it and open next month. We can we're planning to Yeah, we're going to live stream our joint meetings and record press of a button. We know a guy. Yeah, but I'd like that on the agenda. How long he needs to stay on and that kind of stuff and have discussion on that. any other agenda topics anybody here would like to see? Just a follow up on discussion of and I'm not sure how to word that, but it would be um school visit. Yeah, school visits and and if there's going to be, you know, there's a couple other schools possibly we're going to be looking at that aren't quite so far away as far as some some changes they've made and and whether that's something that is visit school visit briefings from business

114school visits something I I been thinking about a couple things um obviously we need the admission fees on it or gain admission fees on the agenda. Um I think that it would be healthy which can also fall in line with timelines but I think we should probably start talking about are there ad hoc committees and what are those that are going to be um like do we need to start talking about what community involved and what committees we want to start looking at to help us make some decisions and and help keep us transparent on on those decisions. Um there's going to be a lot of things that we need to talk about. I think to involve some of them we probably want to have our ducks in a row for that. So if we

115could talk about committees and then the other thing was I would like to bring out the co-op timeline and and look at co-op sports and we have a timeline between now and July 1st 2028 to have a progression to get that all in line. Is that okay to have on that agenda as well? Just a discussion. We have one. Anything else? Just real quick before I adjourn, um, condolences to the family of March. Mark was a multiple school board, multiple term school board member, bus driver, BOA president of the county. Uh, just a good person. Condolences to the family. With that, entertainment. Got a motion in a second. All those in favor?