001come on some cooperate they're ready when you are I'm gonna presume yet it was updating can I have one minute I guess we're gonna wait for Nikki one minute while hers is loading up I'm in the guest room Nikki do you mind if I get us started while you're lost okay thank you I want to call this meeting of the Board of Education to order uh we are gathered this evening to discuss the search firm for our superintendent I want to thank board members for getting their scores in to our team um I want to thank Mike herding and Jesse for working to make sure that we can coherently um have this conversation this evening Mike is going to kind of walk us through what we need to walk away from this conversation with this
002evening and the decisions we need to make um this shouldn't take us an incredible amount of time because really we're determining not who our search firm will be but which search firms of the four that applied um or the four that submitted proposals we would like to interview in the coming weeks um and with that said I want to thank Mike hurting for joining us and for supporting us in this work he came on very recently as the liaison on to the board's superintendent search and has been working tremendously hard since you know he he started working with us including crafting the tool that we used to score our our our proposals this evening so without further Ado Mike hurting I'm going to turn it over to you thank you so much for joining us
003thank you and thank you for those kind comments uh it's a pleasure to be back working with everybody good evening board members and good evening those viewing the Escape uh it's um I first want to just uh thank the board for the careful work that they've done in beginning the search process for a new superintendent such important work um and appreciation for getting your scoring forms in so that we can talk about when we search firms that have submitted proposals I'm very excited to have strong proposals so just to do a quick recap for those that might be watching this meeting the fortification review with the previous and I'm going to use the term RFP that means request for a proposal for a superintended search and reviewed the last one I made refinements to it
004the RFP was sent out and it was due on March 24th and you'll find that RFP posted on the district's website in the very new near future we received four rfps from vendors who complete superintendent searches and the board has carefully used proposals um The Next Step will be for the board to interview the search firms and that will take place next week following that at the time a little session and make a decision and let people know about that following the that once a contract has been issued the board will have their first meeting with the consultant and that will be an open session and then the timeline will be developed and working with the consultant our board is committed to transparency and communicating with the public on this search and while the board
005makes the important decision of who to hire a stakeholder input has been and his will always be so important both you know to the board and so we look forward to the input that our community is going to provide so the first opportunity for that input will likely be input sessions on developing the leadership profile for our next superintendent which helps the board and the search firm to know what we are seeking in the next leader for the Madison metropolitan school district let's do that with bright I worked for an msda a lot of time and I love the district I'm very excited to do this work we have two purposes for tonight we're going to determine which search firms we want to bring in for interviews and secondly we'll talk about the interview process
006and begin a discussion of the questions we want to ask the search for so now moving forward to talk about the proposals I would remind the board of two important points we cannot refer who the firms by name please use the letters J K L M and be cautious that the statements you make do not allow identification of any of the firms and a reminder you will have a closed session after the interviews to further discuss the firms make a decision so for those introductory comments I'll turn this over to president Muldrow for a discussion of the firms and my suggestion is that you go through each firm and share some general observation that you had it with a proposal and perhaps thoughts that you had on this firm's fit with mmsd um so I'll
007stop talking and um I'll turn it over to president Muldrow oh I was just going to say title six and just remind that when we talk about uh specific characteristics of that uh search firm partners that we keep it in general of talking about um diversity and inclusiveness rather than specific race um that's also important so um with no further Ado uh president Muldrow thank you so much Mike I really appreciate you starting us off by emphasizing that the community participates in the process of identifying our next superintendent um I want to do a round robin with board members where we get the opportunity to hear from everybody I want to thank all of the vendors who submitted proposals for us to review I thought all four of the proposals we got um were competitive
008proposals that offered you know a range of possibilities for how we can engage in this process I will say I looked at um how folks wanted to engage our community through this process as one of the key indicators of whether or not I thought a search firm was a good fit for Madison um I would like board members to comment on why you think a search firm search firms are a good fit um and also kind of what were the strengths you saw in in proposals I think I'll start with I thought that Jay um was an overwhelmingly polished clear and and um you know thorough proposal that to me really kind of rose rose to the top although I had one um firm that was slightly higher than Jay um I thought K emphysite
009had an emphasis on on community and inclusion um that was really strong as well and then L was actually what the The Firm that Rose to the top for me and had the highest score um and it was again because they emphasized the community throughout their proposal had a very polished and clear proposal um and also really spoke to how they've worked with communities and Boards um in the past to do this work M uh had you know kind of the most unique strengths in in terms of The Proposal um I thought that they they were one of the the the more um I guess ambitious of of the firms in terms of how they they approach you know both communicating around this process um and and the work more generally and in in my
010opinion you know given my scores I think the best fit for Madison would be firm J and firm L at this point although I would be interested in interviewing firm J K and L at this time um I will pass to board member Gomez Schmidt after board member Gomes Schmidt I'd love it if we can hear from board member Castro after board member Castro I'd like it if we could hear from board member simkin um and then board member Pearson and board member of Vander Mill and you'll close us out for tonight board member Nichols is not able to join us but she did email um her scores and so I will speak to those after we hear from the board members who are present this evening board member Gomez Schmidt you want to get
011us started sure thank you and thank you for sharing your observations as as you you worked through their proposals um to get us started um looking at the you know evaluation criteria that we were using we were really looking at the organizational capabilities and you know the deliverables was was a huge part of this and how the organizations are going to work with our community with the board um and the larger Community to really um figure out um how to move through this process to find the best um fit for a leader um for the district moving forward um when looking at the proposals I thought they all had different strengths that they brought um there were two that that Rose to the top for me um which were um from J and firm L
012I would say um I think the the experience with the K-12 searches and the Really robust proposals around Community engagement um were really important and they showed a lot of expertise in um their networks across the country and the work that they've done to place superintendents in a lot of different sizes and a lot of different um types of school districts but a lot of experience in urban districts as well as large districts small districts medium districts um one of the things I noticed um you know a couple of these firms really focus on developing a leadership profile um when they are working with the communities to to get that feedback and what the community is looking for in a superintendent um I thought one also really stood out in um in looking also at
013developing a position description and competency requirements for the positions so moving a little bit more in depth for providing both leadership profile and then actually focusing on the work that we want the superintendent um to do for the district um I also felt there was one firm that did bring a different lens beyond the traditional K-12 search I thought what was unique about that one was that there was you know a candidate Matrix um and Leadership assessments that were included and um that was unique from that perspective and um let me see I think that's all I have to share at the moment I guess I would be interested um one of the things I'd like to figure out is at what point we consider the cost in this process um I I think there
014are three firms that I would be interested in interviewing but I'm wondering if um cost is a huge difference when we would consider that in the process I don't know Mike if you have an answer for that or yes yeah I think um I think that would be something that we would talk about after we interview all three of them okay um and um you know I this is such an important work and I think you'll have more information after you interview yeah it will help perhaps crystallize that just a little bit more okay yeah then I also would share the opinion that um interviewing from JL and K would be a good way to move forward thank you board member Gomez Schmidt board member Castro thank you yeah um when I was going through
015the scoring I was paying particular attention into how the vendors talked and talked about and are articulated a philosophy and how they engaged the community the board teachers um administrative leaders and more um and just what what was and uh important to the vendor in that process and looking at that the ones that Rose to the top for me were j k n l particularly J articulated a very thorough philosophy and how and why uh they engaged the community and how that relates to Ace a candidate profile and their recruitment strategy I thought A and L had some really impressive experience in helping districts of all sizes and concluding ours um and then finally I thought um J and K had really extensive uh or had really extensive and are articulated plans for the transition
016and onboarding for a new administrator um let's see what else um I in the interview process I would be interested in learning more about how these firms JK and L at least for me the ones that Rose to the top uh are would handle or I think what I thought was missing at least was how they want to translate the candidate profile into a job description or into um yeah performance expectations um I think that's something that could be laid out a little bit more clearly um and yeah that those are my thoughts going forward thank you so much board member Castro board member simkin thank you um when I was like getting results I was looking for just a clear understanding of the process that we would be engaging in with each of the
017different firms along with um how they would Embrace and lift up um diversity within the process and as and in addition how they plan to engage our community um and then I guess the last piece that I was really interested in um was if they had significant experience working with similar School District S as well and so using that lens um I would also say that um all four of the proposals were excellent um three really Rose to the top in those categories and then maybe two I'd be interested in interviewing I thought that firm J has any of you've said was really articulate and able to paint a really clear picture of exactly what we would be reaching in and what things um behind them and it's very well matched to what um but
018I believe that we're looking as important um L as well um had just tremendous from L I would say had tremendous experience doing doing the work and is just really deeply engaged in um and hiring superintendents um just see here this code um but firm K actually Rose a little bit higher to the top of my mind along with Jay um because I I felt like there was more um space for us to really individualize the process for um the unique community of Madison and engaging our community and so with that in mind I am most interested in moving forward in interviewing firm J and firm at all thank you thank you board member board member Pearson or actually we're back in okay uh board member of Andrew Millen if you want to go then
019um let Maya get back in absolutely um I love all four proposals were very detailed which I love um as someone who reads A lot of them really surprised me nuts is what people do a proposal that don't answer half the questions it's just something that's always bugged me so I'm glad that everything was done well but two really Rose to the top over my two top ones Jay because of the absolute detail and focus on the little details and L because Al with the experience the ability to focus on the community ability to make decisions with the board having gone through this multiple times I can tell you you've you don't have a search firm that is willing to do things with the board it will be a struggle and that's something I brought
020to avoid at all costs it's also up for a good by be what's that which interview would be LNG thank you board member Vander Mill and board member Pearson it came out again so in the absence of board member Pearson um I want to speak to board member Nichols comments so board member Nichols also thanked all four um all four folks for submitting um and then let me get to what she thought as who's who's at the top oh goodness I'm sorry because I'm like uh she doesn't necessarily have it letter coded the way that we're talking about it right now so I just want to really make sure that I am um translating her appropriately and I see board member Pearson's back on so board member Pearson do you want to speak to Rose
021to the top for you um why you think folks are a good fit and what the strengths of the proposals were and I'll try to really quickly decode um her email so that it fits into the letter scheme we're using yeah sorry uh my um I have to keep my camera off because my internet is very unstable right now so it keeps going in and out um I would say that there were three that Rose to the top um and particular two um and I think one is just um had really focused on areas in which we kind of um were looking for as far as um dicks well actually three of them Rosa's happy they had um really extensive working with other school districts um I thought was pretty important and honestly from what
022I could hear from most of my colleagues was very similar to how I felt about um those three in particular so uh um yeah if you want to go ahead and probably sorry because it's starting to freeze again so I don't know if you guys can hear me we can still hear you but I feel like I just want to make sure I've got what you're saying correct Maya which is that are you saying that J and L Rose to the top for you okay I think I lost Maya um so I'm not I'm not sure if she was Landing in a similar place when I decoded um Michelle's really quickly um and she sent a pretty thorough analysis of the the four groups um and she spoke to each of them um she she
023said she noticed some really nice features with group Jay um that that it is women and minority own um but wants to recognize that there there's a significant price difference between um Jay and some of the other firms um she noticed that L um was used in a nearby community um and that uh that they seem to have a pretty thorough understanding of this immediate area and have ties to this immediate area um they also reflected working with a range of districts from small to super large and then k um also has a lot of experience their Network seems pretty expansive so those are the three that Rose to the top for board member Nichols of those two her her of those three her top two would be J and L um which is similar
024to what I heard from other board members so if I were to summarize what I think I heard from most people is there were three that really Rose to the top for most of us um and that is JK I heard from Chris Gomez Schmidt myself Savion Laura Nikki Michelle that um I'm sorry no I'm sorry so Jay was was in the running for the top two for Chris myself Sadie and Laura and Nikki vandermeulen um L was in the top for Chris Gomez Schmidt myself Savion um Laura Nikki and Michelle Michelle Laura and Savion also seem to be open to interviewing k I would prefer J and L for interviewing okay so that means that I think Savion and uh board member Nichols our board member Castro and board member Nichols are the two
025board members who would be interested in in doing an interview with Kay um but right now the two who have risen to the top most saliently among board members are J and L if folks are comfortable with us using that conversation and my my synthesization of that conversation to or my synthesizing of that conversation to move forward in terms of how we've determined who we're going to interview um then I think we can move into the interview process but I just want to make sure uh folks are are comfortable with what I heard most pronounced is that we want to interview Jay and we want to interview Al there is openness from multiple board members to interview k um can I just do a quick go around and make sure that everybody's comfortable with that
026board member Gomez Schmidt um are you are you what exactly are you asking um I'm asking if we move forward with interviews with Jay and Al because that's where the majority of the board landed um if you if you agree with that or if you would prefer that we do interviews with jlnk I think one of the difficulties I've I'm having with narrowing it down to two is that I I think the the cost Factor has to be considered and I don't know how to do that before we get to the interviews um and so that's just my concern is that if we narrow it down to two here and then we we really have to eliminate one because of something that we we have just one choice right and maybe that's okay um but
027Mike do you have a suggestion on that no I just wanted to point out that you know we did enter these scores this afternoon and given the closeness of the two um it probably is the safest path for the board to interview three even though I am hearing some that won't answer you too but uh if uh that would be my recommendation but as always uh it's your decision as the board and I respect that okay Chris I greatly appreciate you speaking to kind of the difference in the proposals and why we might want to have um a broader option in terms of who we're interviewing I am open to interviewing all three and I wanna um recognize that board member Nichols didn't pick one of the two that the majority of the board is
028speaking to um as her top two so that also makes me lean towards interviewing all three board member Castro your hand um yeah just to to to piggyback off that point I do think there could be value in interviewing all three um I think there there's promise in all three and uh would like and a more opportunity to um ask questions and get that right thank you board member Vander Milan yes um I think there's value in interviewing the two G and L I don't believe in giving false hope I believe that the scores were the highest on those two and I think those two have both given us excellent proposals I think those are the two that are best for interviewing this is not to say anything is wrong with the portray just that
029basically closeness of the scores I think J and L are the two that I would like to interview thank you board member of Andrew Millen uh board member I'm appreciating what member Gomez Schmidt said about the price and that you could then be looking at different price points I'm also looking at the scores and knowing that the price point is already factored to the score I think it's notable that that the highest priced proposal is still the highest price score even after having the deductions for um I don't object to interviewing all three um I don't feel like I need to do that but I would go into it in an open-minded way if if we decided to I greatly appreciate that board membersonkin um board member Pearson and I apologize if you are a
030little confused about where we're where we're at right now I'm happy to kind of explain where we're at in the process yeah if you can just let me know really quick um because I just came back in and again I apologize I'm just not having the best connectivity so we have um I heard from the board that there were two that kind of rose to the top I'm now hearing from the majority of board members that there's an openness to interviewing all three of them um I want to respect that Nikki vandermeelen um board member Vander Millen did say she prefers sticking with just the kind of two Who Rose to the top um I'm curious if you would be more interested in interviewing um two or three and if so who are the two
031or who are the three um I mean I'm open to doing three if necessary um I think to depending like based off the time that we like the time frame that we need this to be done in based off of what it seems like the score is in a conversation that I was able to gather so far right now I would say two would be fine but um if three need be um and I I missed some of the conversation around like exactly like where folks were kind of Landing as the highest places so I'll go back and review but um at this time then I would say like two or three is fine I think because folks have expressed an openness to two and because board member Nichols is not actually able to participate
032in this conversation fully um and did have a different top to um than the majority of the board I am recommending that we move forward with three um and I I greatly appreciate the board members who feel very firm in their top two being willing to go into this with an open mind um and and being willing to interview a third person um so that we you know can can make sure every member of the board's voice is is heard throughout this process um that being said I think we're ready to kind of move through the conversation around um the interview process and so Mike if you want to kind of take us through what those interviews will will actually look like members can get questions to you um to build the tool and build
033the interview process uh that would be incredibly helpful at this time for the discussion about the proposals I appreciate hearing your perspectives and also just really respect the thought that's being given to this most important process so for reference um the last time when we invited the search firms for interviews um each vendor prepared a 15-minute presentation and I want to note that that presentation was prepared specifically for mmsd based upon some of the areas that you as board members are interested in exploring in more detail rather than stay in individual firms um typical presentation that they give to a board it was tailors D and that went on for a maximum of 15 minutes um the question we did send questions to the search firm to help them guide the presentation and you do
034have those questions as a as a handout um and then after the 15-minute presentation that we allowed for a 35 minute question and answer period to further engage with the search firm and ask for any clarification and so each firm then had it was uh you know close to about um 50 minutes went maybe a little over uh but that's what we did last time I um bring it to you for your reflection um one thing I do want to point out is I thought it was very helpful when we asked them to tailor their presentation for what they've learned about mmsd versus their usual presentation um any I'll turn it back over to you Ali to guide the discussion now Mike thank you for that description um I want to ask board members now
035to consider how we we want to either change the interview process enhance the and approved process or participate in generating questions um so last time we were able to send questions to Mike um and have him kind of consolidate questions that were within the same theme create categories for them um and then use those questions as part of the interview process we also asked for no more than a 15-minute presentation which I think I personally would like to to continue to include the presentation from all all of the vendors we interview um I also would like board members to each submit questions and see if we can um you know really kind of tease out what we're looking for each of you should have in front of you the questions that were asked last time
036of our search firm and the categories that they belong to the other thing I would like to do is add the opportunity for the search form to ask the board to questions um I think it's important to to kind of have a little bit of give and take in exchange um and so I I think that we missed an opportunity in our last search um to have a better understanding of how you know the the firms would communicate with us by not giving them an opportunity uh to engage directly with the board and ask the board questions about what we want the process to be like that that's my suggestion I will do a round robin again this time if it's all right I would like to start with board member Castro Although our board
037member Castro kind of looks like you're chewing so my bad no it's okay okay yeah I would um appreciate inviting them to do a 15-minute presentation um and yeah I I guess I'd like you know and no more than seven questions that we each ask I guess um and we send them to Mike for synthesis I'm sorry board member broadcaster you set a specific number of questions from each board member how many questions did you just say I I guess I'm sorry I meant seven questions total from the board okay so each board member would submit one one question then um and then we'd see kind of how those questions can be Consolidated or collapsed or put into categories yes okay thank you board member Castro for going first uh board member Vander Milan will
038you talk what you want from the interview process one I want as transparative process as possible two I love the 15-minute Taylor presentation is necessary because we're a unique District three what I'm really what is a specific question of transparency and I don't think it needs to be synthesized I need to make sure that they're willing to work with the entire board they're not just Administration not just part of the board but the entire board because that way there'll be no doubt because our public has been asking on transparency our public has been asking if everyone is equally involved I don't believe equally is the right word it should be equitably but I've quoted what I hear so to be a hundred percent honest I think that the transparency one should be an add-on to
039the other seven and I don't care who asks it but otherwise I'm good with it all these screen is Frozen for a moment I thought she was stupid it just happened like she's not in yeah yeah should we wait for her to get it should only take a yeah a minute for her to get back in my allergies are going up so that's why it's magic sexting other sheet foreign okay hold on one second okay we're gonna try this card number Vanderbilt and I heard you speak to wanting to keep the 15th minute I'm not hear what you said in terms of questions from the board the question for the board has to be on transparency because that's what the public has keeps asking about is how we are going to make this a transparent
040process I think that should be an eighth question and should be synthesized because I need to know that they will work with the community as much as they work with the board as much as they work in their open with Administration so that we have a clear communication strategy between the sides um thank you for for speaking so much as part of what you want to see reflection of the questions sometimes hurting that is n't too transparency and accountability to the community um and I think you know board members use questions to emphasize different priority areas degrees of focus throughout your process thank you so much for speaking both to the presentation and to the question question board member I'm gonna call on board member soon again um to talk through what you want from
041the interview process um I agree with having a presentation that is um 15 minutes and specific to mmsd um I like the idea of limiting the number of questions that we submit just for simplicity's sake but I don't think I could probably limit it for me to one without perhaps using a couple of other priorities that I have so I I'd be happy to like to limit it to maybe three questions and then I can hit all of my priorities and we can let um Mr herding go ahead and synthesize that information there um and so I mean those would be my thoughts around it do you mind if I ask you need to think about what you wanted three priority here yes would be in this process my three priority areas this is off
042the top of my head so hopefully I'll still think this in the morning um one will be a commitment to diversity uh including um looking for candidates in um perhaps uh unique or strategic ways to bring forward candidates that may not um volunteer themselves as part of a pool but are quite qualified to do this work um another priority is going to be around um the engagement process with our community and making sure that we have a um profile that matches what our community is looking for for our superintendent um when I think of a third priority I think it's going to be for me I think it's going to be having a relationship with with this firm that we'll be working with for a little while that is rather seamless and um and easy
043for for us on both ends both on the end of the firm and on our end to be able to work together in very collaboratively in going through this process so those are sort of the three overarching areas that I'd be looking for foreign yes um all right can can you hear me okay for president Muldrow all right so I guess when I was thinking about this and um I really like the idea of the 15-minute presentation where we get to hear from their perspective um about what they learned about mmsd and how they can help us through the search process I guess I'm I was thinking of this more in terms of more information that I want to know from them about how their experience in handling specific parts of the search and so
044like board member Castro mentioned and I mentioned when I was talking about the strengths of some of these proposals is about the candidate profiles that they talk about helping create with the community um very interested in how they move those from a profile into a job description um and I I think I would I would like to know that from them I would like to know how if they have experience and how they handle internal and external candidates if they are both available to us um and how that is part of the process um I would like to know their experience in recruiting candidates if there is a candidate that the board or the search firm has identified going out specifically to talk to that person versus waiting for someone to apply right and if
045they have experience in doing that if the board wants that as an option um and then timeline I mean we talked about this with RFP the timeline that we're under and what the possibility is for hiring a superintendent before the next school year starts versus it taking longer so I I would sort of like to hear from the firms what they believe based on their expertise are the pros and cons of sort of two different timelines and just I think for both of them I I think for all of the firms that we are considering interviewing they have all spoke to the importance of community engagement and they all have spoken to their networks and ability to identify a diversity of candidates for us to consider so um I see that as as important too
046but I see them all having that strength just board member thank you so much for outlining you know what what you're hoping we get from this interview process and I think um you know how that informs the the question that you craft um I will say I think that folks may be thinking of one question as particularly limiting um but questions can have multiple sentences they can be you know uh of like it can be an in-depth singular question um as well as being multiple questions so I just want to throw that out to folks um so that folks don't shy away from having a singular very in-depth um question um because I think there's there's if you look to those uh four categories of questions some of those four categories in the last search
047included multiple questions um and there was a lot of depth in terms of what board members were looking for from from search firms in terms of answers um and I think there might be overlap as we all try to craft the the interest areas and so we may be able to cover it all um just based on the fact that that everybody sort of has overlapping questions that they want answered so maybe in in giving those to Mike like he can decipher and figure out you know exactly what number of questions sort of cover all of that absolutely and I do think one of the things we might want to do before we um adjourn this evening is board members say what question they're the most interested in taking on personally um and so I'm
048hearing that I think there are some themes I think all of us want to want to talk about diversity and inclusion and Equity um I I think all of us want to talk about the relationship that the firm will have with the board and what that'll look like um it's just who's taking responsibility for writing that question so we don't land with seven questions about diversity or seven questions about relationships um but but thank you uh board member Gomer Schmidt board member Pearson are you able to to join in the conversation around what you want the interview process to be like yeah I think if each board member submits like to her no more than three but like one to three questions um that there would like to use and then having my kind of
049synthesize those questions into I agree I think having way too many questions is not the best um but if we have like seven or eight or condense them into um that would be great um I also think the presentations I'm fine with the presentations um I don't know if it's necessary for presentations um but I'm open to it if if the consensus of the board comes to say or a majority of the board comes to to that understanding um yeah so that's kind of like my thoughts on that as far as um the questions and uh possible presentations thank you board member Pearson um I am going to ask people to go around and identify two questions that they would want to ask not the exact questions but what you're the most interested in crafting
050a question about um and so I'll start with board member Vander Milan board member manderbilen I heard you say transparency would you be interested in crafting uh question around transparency I would the other topic is special education but I can trust that you guys can all get that in so I'll do the transparency one thank you so much board member Vander Millen board member Gomes Schmidt do you have a specific question in mind that you would like to speak to well I guess one of one of my questions is is are we able to get any additional information from the search firms before they come back and give the 15-minute presentation or whatever I mean could we ask them to submit some more information on you know their recommended timeline or any of that I'm
051just wondering if that would allow us more time to interact with them I I don't know if that's possible or not well I think we're asking them to create a presentation tailored to Madison um bye next week by next week so I I think we want to be careful we're not asking for too much okay um I think we're best to ask them to include kind of those areas that we want to make sure they address you know um and the things that I mentioned foreign we're not hearing you come through all right I'm sorry about that I heard like say you know we want them to have what we're asking them from yep um so if you want to speak to the question you would want to ask and do you mind putting me
052on speaker the way you're sitting yeah you're already on speaker so um yeah I I think um some of those process questions and I I can't craft it off the top of my head but some of those things about you know the candidate profile the job description the timeline some of those process oriented things I can craft something around that thank you so much board members I'll mention it board member Castro can you speak to um what you would want we have a process that we have transparency as questions we want to ask um do you have any areas that you want to ask about specifically um initially I wanted to ask about methods of community engagement but I wonder if that kind of touches on process um if so then I would like to
053talk about how they want to convert the candidate profile into a job description and performance expectations thank you so much for taking on those questions kind of outline your three areas um these were you know engagement diversity equity and inclusion and relationship with the board is there one of those areas you really want to hone in on and author the question for um I would be happy to focus in on um the Dei question thank you board members again remember Pearson is there a question you'd really like to hone in on there are questions that I have but I'll just email them what number Pearson I think um I agree with published that board members simply came up and I'd be happy to talk about or to write a question and submit question specific to
054how the search firm will relate to the board throughout the process um around kind of you know what what uh our expectations of one another will be and what our communication will look like throughout the process with the form um so I'm happy to to cover that area um I've heard from the majority of the board that we want to keep the 15-minute presentation that we want to engage in a q a I think I'm the only board member who advocated that we give search for him the opportunity to ask us questions um and so since I'm not seeing a large interest in that from the rest of the board I think we're looking at a process that looks very similar to the last time we had this we had we did this search um
055is there any further discussion and board member commitment do you mind telling me who's got their hands up since I can't see it all yes anyone Mike thanks Mike um I just want to make sure that before we go we make sure that we're deciding whether we're going to interview all three on the Thursday or do two on Thursday one on Friday one of the search firms did Express that they could do it on Friday and would prefer that um so I don't know if this fits in right now with what you want to talk about but I didn't want to go away without covering that thank you thank you Mike for reminding us um about storms are landing specifically recording and progress um is there any further discussion from board members I think I
056can see you all now hold up hold on I took you off speaker there for a second can you hear us so in summary I think what we came up with was that the majority of the board uh definitely wants to interview vendor Jay vendor L the board is open to interviewing vendor k um as well so we're looking at three interviews each board member will submit no more than three questions right now the areas that we know board members are going to ask questions about our transparency process engagement relationships um and I I'm sorry board member Castro can you say what you wanted to ask about one more time yeah um methods of community engagement and converting the uh candidate profile into a job description okay methods of community engagement and converting so to
057me that sounds like we really have a pretty good outline of what we're going to be asking about and everybody knows um what question they're working on Mike if board members start crafting their questions this evening when do you need those by I would like to ideally like to have them tomorrow so that I can do the synthesizing and reaching out on Friday um I hope that that's a reasonable timeline I think that that means we should probably adjourn and folks should start working on these questions and get them to you this evening or tomorrow morning Friday morning at the latest um enough to keep you on task though oh yes okay thank you sir I ask one question really quickly yes where you directed the question at Chris um at Mike um Mike you
058mentioned potentially um breaking up the interviews into two although we're talking about them giving us a few 15-minute presentation do we anticipate that each interview will take I like around an hour from like with all the questions and yes okay I still don't have closure on um how many were interviewing no okay we're interviewing three I understand that do you want to do who on the Thursday and one on Friday or do you want to go through all three of them on Thursday with this next week yes those were the two days that I believe the board had already bought about setting aside um I would rather do two on Thursday rather than two and Friday absolutely God serving I agree with that on Thursday Earth Day being tomorrow or next Thursday next week next
059thank you thank you for getting that clarified um I I'm in agreement with with what board member Simkins said any further discussion around next steps all right so we will move forward with interviewing the three firms um Mike will reach out to to let those search firms know we're interested in in interviewing them in person um we will each craft a question specific to the themes we named this evening um and then we will hear a presentation from all of the vendors and so will the community in open session next week um and we will also interview and question them um during Open session next week if there is no further discussion and I don't want to rush folks so if there's still things we want to clarify please just chime in um but if
060there is no further discussion then I'll entertain a motion to adjourn thank you everybody is there a second second Chris okay all those in favor I I I motion carries everybody have a nice night Mike we'll get you questions quickly