001We are live. >> We're live. >> All right. So, we're going to reconvene to open session. Roll call. Mr. Steve. >> Yep. >> Cat. >> Yep. >> And >> yes. >> Jeremiah. >> Yes. >> I'm here. Vince. [Laughter] >> Miss J. >> I'm here. >> All right. Uh Cody, we uh virtually have uh Rob Deuse from School Perceptions joining us. Um Rob's company specializes in in basically community survey work. Um he's going to give us a little bit of background on the community survey process and then uh share uh possible draft that we may be working from to share with our community in the coming weeks and months. So Rob, I'll turn it over to you to kind of give the 101 here. >> Cool. Sounds good. Thank you. I appreciate your time. Um, so
002as Cody said, my name is Ron Denise and I do have I don't know if you can see him on your screen, but I do have Scott Gerard from our team listening in as well. Um, we're we're going to tag team your project. Um, always nice to have two and kind of critique each other's writing and make each other more available and so on. Um, we've worked with Mel a couple of times over the years going all the way back about 10 years or so now. we did your um operational referendum survey and a couple of staff surveys along the way and now the survey we're preparing for now. Um so we do have a survey that we're going to show you tonight as you know. Um and I'm going to say something kind of
003silly but bear with me. But as you look at the survey tonight, don't so much think about the draft that we're going through. Think more about the survey strategy. So in other words, what that means is think a little bit more big picture about is it the right tone? Is it the right message? Does it does it sound like us? You know, does it sound like you? Basically, I don't want it to sound like Rob or Scott or um Becca or anybody else but me. Um so, we really need to make sure that it sounds like you and even more importantly that it's asking you the questions that you will need for data making or data decision making this fall. Um you can certainly write on it, track, whatever you want to do. We'll take
004a look at any feedback. Uh, but really what I want to say is here's a question that we would pose to your community. Is this the data you want in your May? And if not, how can we get it into a better place that you want to be? Um, we always have a red pen handy. Word smithing is important but not necessarily urgent right now. But as we do our word smithing, we're pretty cognizant of the length. So our goal is 1,400 to,600 words. And right now you're actually at a pretty cool 1,200. So, we do have a little bit of room, but we've never written a longer survey and had it be a better survey. >> Um, anything we can take out, anything we can do to make it shorter, we do because there's
005a direct relationship between length of the survey and willingness to take it. So, in a bit, I'm going to show you the first page of your survey. Um, basically if we were to add the equivalent of the opening page of your survey again, if we added about 200 words, when you apply that to Maple, about 96 households, almost 100 households who would have given you their data did nothing but toss it in the trash. Too long, too complicated, don't have enough time, don't want to read it, goes right in the trash. So, we really want to make sure that every single word in the survey has a purpose and there's not one more word than what we need. Um, we also want to make sure that it's something people can take fairly quickly in terms
006of the number of words that they can read per minute to about 270 words per minute, but somebody checks their phone about every four minutes. So, we get a little over a thousand words before somebody gets sucked into an app that's designed to keep them there. So, we want to make sure that it's engaging right off the bat. And even though we don't consciously feel it, our brains will decide within 17 milliseconds whether we like what we pick up, whether we like what website we've clicked on, and whether we're willing to engage in it. those first couple of words, I really got to know as a respondent. What do you want? Who is it coming from? What do you want me to do? Uh or also not just number of words, but also the the
007kinds of words as well. You know, we don't get too deep into revenue limits or revenue caps and tertiary aid and negative aid and all those kinds of things. It just it's not how people talk and and people don't have a school finance degree. So, we really want to make sure that no matter if I've graduated from high school or if I have a PhD, if I pay taxes, I want to have the opportunity to give you my opinion. Um, we write with you and for you, but you as a board know way way way way too much. So, we're kind of wiping the slate clean here. And we do that by applying the perch test. And basically what that means is if I were out for fish at 6 p.m. on a Friday, is
008it the way I would hear people talking? Is it the way I hear people talking at the street? Is it the way I hear people talking when they stop for coffee and glazers in the morning? And the answer is no. It's bad words for a survey. So, I really want to make sure it's approachable but not salesy. So, we're really bad marketers on purpose. So, all of you are signing this in your official capacity and the survey is paid for with disperate funds which means it's unlawful to sway anybody in any one direction. um you know what what happens free time is free time but because this is coming from an official capacity using district dollars it can only beformational it can only be data gathering it can only be the story and the facts
009can't be anything more um as we run into things that you really want to say but maybe we don't have room for we always encourage districts to produce an online FAQ and then certainly I'd want to review the timeline and make sure that we're on track for certainly not anything that's changed along the way so I I know that's kind of the boring stuff, but kind of sets the table for the draft that we're going to review in just a moment. Any questions about our approach or how we do what we do? >> Not at this time, Rob. >> Okay. So, let's go over your timeline. So, we're putting the survey together. When do you actually get the results? Um, I'm going to work backwards. Um, if you're pursuing a potential referendum next April, you
010have the I forget 70 or 75 days before that election date to get the resolution off to the counties. I want to say it's January 27th this year, I believe. Then you would have to have your resolution to all the counties should you decide to pursue that route. We don't want to crunch you for time. We want you to be able to get the data, think about the data, decide if you're going to need to make any changes, and then have those reflected in a potential resolution. So, right now, we have you slated to receive the data um in well, I guess three months from today, December, 2025. uh we do need a couple of weeks to not only receive or process paper surveys that we get uh but then actually have time to create
011the report. Uh about 30% of our surveys come in uh through paper and about 70% will be online but that's actually flipped for senior citizens. About 70% of senior citizens choose to take it on paper and we really need to make sure that their data is honored because they're your most loyal voters. They will be there on election day. They will let you know what you think, what they think. So to prepare for that, we have the survey deadline on November 21st before we lose everybody to Blaze orders. We want this to be done, signed, sealed, and delivered. To get to a normal survey window, we have this landing the week of November 3rd. So you have a very normal, you know, two and a half or so weeks here, minimum of two weekends. So
012a very normal survey window. To make that happen though, printers generally need about three weeks for the for the printing and for the bulk mailing USPS process. So, we want to be a little bit conservative here because not everybody will get it on the same day. Some USPS routes will get it earlier than others. There can be a spread of sometimes four business days between the first and the last people. So, point is we want to give the printer and the post office time to do their work. So, we're anticipating sending your survey to print that we did October 13th, which means we have about a month. Um, we're here on September 8th for you to review the survey, but we certainly don't need to have anything happen tonight um in terms of, you know,
013getting this on the printer tomorrow or anything. We have a few weeks to finish with final edits, make sure that everything related to um Kevin, I was listening in on his presentation earlier tonight. Make sure Kevin can take a look at all of these financial numbers, enrollment numbers, and whatnot. Um, so right now we're sending your survey after print the week of October 13th. So, um, that's working backwards, but I wanted to make sure I was clear about when you get this whole process done. Any questions about the timeline before we actually get to the survey itself? >> Good here. >> Okay. Well, let's get to the fun stuff then. So, I've actually been making edits. Um, you know, like I said, I was listening to Kevin earlier on. Um, so I apologize if this
014doesn't look exactly like maybe something you've seen in the past depending on what one of anything you have in front of you. Um, but let's go to the old letter. So the very first thing people see, we want to be very clear right away about what it is and what we need from people. So it says, "Dear families and community members, the school district of Maple needs your input to help develop a plan to invest in our facilities." Why do you need my help as a resident? Well, you know, you complete normal building maintenance every year. However, the buildings were at the point where many major systems and infrastructure are worn out or they're inefficient. Things like heating and ventilation systems, plumbing, electrical systems, roofs, windows, driveways, parking lots, etc., whatever those big ticket items
015are. And then the cost to replace these is too expensive to be paid for from your annual budget. So, in bold, then the district needs to finalize a plan to address these challenges that reflect the priorities of our residents and our taxpayers. Therefore, the call to action, please take a few minutes to complete this survey and then we know that all the data will come back to us as a third party research firm to make sure everything stays private and confidential. So, I'll pause for feedback in just a moment, but just to round out the opening letter. Once as a respondent I know what this thing is, then I got to figure out how to take it. So, the website will be here. I can type this in and then once you get this at
016home, there will be a 16 character code right here. this open space that allows me to take the survey once and only once so that my voice is allowed to be heard, but my voice isn't allowed to be any louder than anybody else's. We don't want your survey to be taken dozens of times by the same person and skew your data in a way that they want to see if it's skewed. So, I get one and only one shot to take my survey. If I have questions though or there's additional house uh adults in my household that want to take the survey, we have a number noted here and then they that they belong that. Finally, we finish it off with somebody needs extra support, they can contact the district office and then we'll note
017the results are certainly going to be available at a public meeting um and then took a little bit of your um um website language. Together we can maintain a learning environment that promotes growth on every level for every student every day. signed by Cody and the entirety of the board. So, we're gonna get into a lot more details in just a second about what's wrong and why you need some community members help. But this is kind of our again, what is this thing? What do you want me to do? Who is this coming from? From a respondent that knows nothing about what's going on in the district other than they know that that bottom right hand corner of their tax bill has something to do with you. So, let me pause there. Opening message tone.
018Is that kind of a for? >> Yeah, I think >> we got a lot of head nods. >> Okay, great. Um, then I'm going to open this up. So, I know it's kind of awkward to see in the screen here. Let me zoom out and I'll zoom back in so you can read it. For I got you down to a four page survey as I was tweaking tonight. Um, which is good because in terms of raw numbers, 25% more people will take a four-page survey than an eight page survey. So, anytime we can do something in four pages, we do. But what that means is that it's an 8 and 1 half by 11 sheet of paper that's folded in half. So, these two pages in the middle are going to be your center fold
019and then at the end will be the back panel. Um, so when I open this up, this page is going to be at the left hand side. And this is where we dig in a little bit deeper into, okay, what problem do you want me to solve as a respond? You if you're going to ask me for money, then I got to know what you've done or what you need help on. I don't know if I'm going to say yes yet. I don't know if I'm going to say no. But here's where we educate people on why these might be things that you're not able to cover on every annual budget. So earlier this year, you as a district hired an outside firm to conduct a thorough study of your buildings and grounds. The stud
020the study highlighted many challenges and some of those most pressing issues are summarized below and if you do put this on your website just in case anybody wants to check the work in the name of transparency you can certainly put that on your website and we make a link here. Um but see these are some of the big ticket items and again this is you know we're not going to print tomorrow we can continue to tweak these but the purpose of this section is for somebody to come away with kind of scratching their head and saying okay I get it. You know I don't know if I'm on board yet. I don't know how much this costs, but here are some things that all right, I get why they might not be able to cover
021these out of their annual budget. Your roof sections coming up nearly three decades old. Perhaps it's leaking needs to be replaced and your small repairs are just no longer sufficient. Um you got your parking lot, your driveway, your side um your sidewalks that need to be repaved. Um your interior finishes at Northwestern Elementary. You know, those might be things like your flooring, your carpeting, your cabinetry, and so on. um your big major building systems. So your HVAC um the equipment and the controls, some of which are over 30 years old and the windows in the gym at Iron River Elementary needing to be replaced. So again, these may not be perfect yet, but it's some way I want to know as a respondent, well, what's wrong? What's wrong with what you currently got to do
022something about that? Because we already mentioned that it's too expensive for the annual budget, the school district of Maple will need to ask voters if they would consider a capital referendum. What is this thing? Approval of a capital or build would allow us or you as the district to take out a loan, i.e. issue debt. And this isn't just a one-time thing that would be financed over many years similar to the home mortgage that I might have within your district. Once again, I'll pause for you back in just a moment, but then I might be scratching my head and say, well, why? Why now? you know, why not 10 years ago? Why not 10 years from now? You know, why why are you asking me currently in 2025? Well, it may be the right time
023to consider a capital referendum for three reasons. One, starting next year, you're going to be referendum debtree. I heard um Kevin talking a little bit about your act 32 debt. Um so, it won't be completely debtree, it sounds like, but at least it'll be referendum debtree. and coupled with financial planning, it's created this this window of opportunity for your community to invest in your buildings without raising the tax rate over the current level. So there's a there's a relatively small window of time here we have to to take care of this. Um two, what's the second reason why now? Well, again, kind of hammering home that point of this isn't just something that you would do out of your annual budget where you already would be doing that. You have increasing costs for things like
024staff benefits and compensation, insurance, utilities, transportation, and not only are you experiencing increasing costs, but the state actually cut the amount of money that you receive in state aid by a productive 15% this year. This limits the amount of money that you can set aside for building maintenance. And three, this is our shot at talking about a revenue limit without ever using the word revenue limit or revenue gap because nobody knows what that is. So third, the state limits the amount of money available to the district from state aid and local property taxes. This used to increase with inflation, but the state ended that in 2009. If that had continued, he would have approximately $4.5 billion in more funds than he currently do, which comes to about 3,500 more per student. So combined these factors
025make it very difficult to address these issues above without additional funding through a capital or building referendum. And then this page will culminate with a question a little bit of softball because on purpose there's no numbers here yet. This is do I do I support the concept? So do you support the school district of Maple exploring a building referendum at this time? Now there's a couple of reasons to ask this question. one, it slows people down. As soon as they see a question, they're more likely to start back up at the top and read this page. And if there's one thing I want people to get out of your survey that you're sending is an educational piece. I want people to come away from this page. Again, they may still not know if they're going
026to support in the ballot box, but I want them coming away from this page saying, "All right, I get it. There are some needs here and I get why they might not be able to cover cover these from their budget and I get that this is getting hard. You know, I have increasing costs at home. You have increasing costs at home and the state the amount of money that you have and it's no longer tied to inflation. So, I want people to to be educated about your needs and what you're exploring. Second reason this is a really good question um is if you hear no on the page that we're going to go to next. So, if you hear no on your referendum plan, but you hear yes to this question, what that allows you
027to do is to back up the say, okay, there's an appetite for people to have us do something, but maybe just not proposed on the next page. So, that still gives you permission to put something on the ballot next year, but if you hear no, then maybe it just needs to be a little bit cheaper than what's in the survey. So, you have a twofold purpose of this question. Um, will people give us permission to even talk about it and then really Occasionally, sometimes people refer to our surveys as interactive newsletters and we love that because we really want people to come away from this understanding your needs and why you can't do this on your own. And second, I'm going to go to the actual projects that you're going to complete, but questions on
028the lefth hand side of your center. >> Nothing yet, Rob. >> Unless you got something. Maybe not. >> Then I want to know what they're going to do about them. So again, we will change these if needed over the next four or five weeks or so. But right now, it sounds like some of the projects that would be here, whether they're at Iron River or Northwestern, elementary, middle, or high school, the bus garage. This is where you actually describe. Okay, community, we told you about the issues. Now, here's what we're going to do about them. Could be the fire alarm systems, could be the plumbing and HVAC systems at the middle school, could be the flooring in the shop area, could be again the brick worker, the brick work or tuck pointing that needs work,
029security systems and cameras. So again, maybe a little tiny here, but whatever you're going to do, that's what's here on this page broken up by building or facility. Then we get to the actual question. the whole reason why you're asking a survey. Would you I have $18.9 million in here? Maybe something else some more. Again, this is just a draft. We'll get this paid up over the next few weeks, but would you support an X million capital referendum to fund the facility plan that you just read about as a respondent? And again, this is where Kevin comes in. But it sounds like voter approval would not increase the local property tax rate over the current level. Again, we'll have a quadruple check that. But then now I know as a reserv as a survey respondent
030I know what number I'm going to see in the ballot box I know that my tax rate isn't necessarily going to change and then and only then can I tell you whether I like it or not. If I don't or if I'm undecided then we have an open space for people to describe what is it that they would change or what what what they might do or what you might do to get them on board. Uh, but this is where you can really understand if we hear no, what are those trigger points? Why are people saying no to our potential plan? And again, if you hear yes in the previous page, maybe you take something out or maybe you shift some of your plans, maybe you reallocate the dollars into something that sounds like it
031might be more palable for your taxpayers and residents. But again, regardless of what's up here, this is kind of the, okay, you told me about the problem. What are you going to do about it? And then show me that number I'm going to see in a ballot box, but then translate that to my taxes. And in this case again it's that it's that time where you want to be low. >> D question. >> Yeah I had just um number two under the why now says the state cut the amount of money received in state aid by 15% this year. This limits the amount of money we can set aside for building maintenance. I mean we can still charge more in taxes. Are we really >> Yeah. Are we really is that really true? >> That's
032one that we'd have to figure out and talk through a little bit. Like I like you said, these are all projected numbers right now. >> I mean, yeah, you understand what I'm saying because I mean, we still are going to get the same amount of money whether it comes from >> the state or the taxpayer. >> That'll be something that the board gets to work with me on the levy on the recommendation from the the annual meeting. So, >> okay, >> that'll be the conversations that we have coming forward starting well, September 27th. >> You have any more D? point depending I think you could actually take that I don't think you'd lose a point even if you took the sentence out but it's kind of that what I call the shelter word at 97
033it's kind of like if we're in this area you know the pot's only so big so what we put over here but I think you can also make the point even if you take that that third sentence but think about it >> so the copy that I have shows it says funding support and it shows local property tax mill rates and I'm based on what you're showing us on the screen that's already been removed. >> I did four pages and I figured if the text then I would rather I sacrificed the graph for more responses. >> Yep. All right. I understand. >> I I did um >> Yeah, it doesn't make sense. It's not I think >> I keep thinking I just have maybe the maybe the least exciting of the last pages. So once
034I flip this over um then I can kind of get the whole overall satisfaction. How are we doing? So you know maybe 10 actually 10 years ago we had some very similar questions on your survey. I want to say this one might have been verbatim. This one's very similar. Um, so we may be able to provide you some longitudinal data to see if you have any change over here. These are questions we put on all of our surveys. Um, so but the reason we like to do that is that the overall satisfaction is very tightly correlated with my willingness to support the district in a ballot box. In other words, people that really don't feel like they're very well informed or they don't feel like the school is delivering a high quality education are also
035pretty unlikely to also say yes in the ballot box. So, this is kind of the, you know, again, you heard Kevin talk a little bit about the elephants in the room. It kind of lets you know, well, if we do hear no, are there things in particular that people are upset about and do we need to fix those before we ever put something out of mail? Um, the other thing, and this is kind of funny, not funny way, but people really like to be asked about how things are going beyond what it has anything to do with their wallet. And we've actually seen uh we've seen some questions in in or excuse me some comments in some of our surveys and and you can tell who the parents are because they'll say something like, you
036know, you're just like my 15-year-old. You only talk to me when you want money. >> So, we actually put in some questions that have nothing to do about money, but kind of the overall, are we meeting your expectations? Are we preparing students with a high quality education? Are we keeping you informed? And and we'll have a question in just a moment about how people want to be informed, but are we keeping you up informed? And do you feel like we're a source of pride in the community? And kind of an overall net promoter question equivalent is would you recommend and again these are really tightly correlated with with willingness to support a referendum. And then finally maybe the most important but maybe the least exciting question or questions are demographics. So we really want to
037make sure we're getting good age representation particularly from your 65 plus. Um because of where you are geographically. Um, obviously you may have a good chunk of people who have a residence in your district, but it is not their primary residence. That's why we don't want to hear from them because every address will get a copy of the survey. But if I check no here, we're going to filter them out of your results. Again, not because they don't want to know their opinion, but if I can't vote there, I have no control over what's running within your community. So, we're going to focus on the people that say yes because they are the ones that control your elections as a board member and they are the ones that control an election within your district boundaries
038for referendum. They want to slice and dice by municipality. We certainly can't look at pockets of opposition or support or confusion. And then on the back end, what I see again on December 8th, we're going to break up much of the data using these two questions into three subgroups. We're going to want to know specifically how staff are feeling. They're kind of your first ambassadors. If they're not on board, nobody will be on board. Very similar for parents. We're going to want to know in isolation how parents are feeling. They're also a strong ambassador. But the no group here is maybe the most important if for no other reason that non-parents, non- staff make up about 70 to 80% of voters on election day. Most of the people in your community will be no no
039here. So, we're going to separate each of those out and we'll give them an appropriate weight depending on how much each of them make up of the bulk of people's population. Um, and then finally, kind of a softball question to round it off. Um, communication preference. So, when we send information out, how would you like to hear from us? Um, it's a little bit different than how do you receive information from us? Because you might be, I don't know, uh, maybe you're always putting stuff on Facebook and I don't have Facebook. I don't want you to put stuff on Facebook. I really want you to, I don't know, put a newsletter online or make sure you're covered in a telegram or whatever the case may be. Uh, but this is really a as you move
040forward, how do people want to know from you? And does that vary by age or does it vary by by municipality and so on? Could you kind of cater your communications as you move forward? So again, I know it might look a little bit different than what you're seeing, but I I did my best to listen in earlier on, especially with Kevin and and get in some of these projects. And again, if we can do it in four pages, we certainly do. um because it's just much easier for a respondant to take. So, that rounds out your survey. Um I know there's still some things up in the air about exactly what projects you'll undertake in what buildings and kind of how we've positioned what your major needs are. But I guess from an overall
041perspective, it's kind of a two question serve. Would you give us permission to explore a building referendum? And then after you know what you're going to do, are you willing to support it in the ballot box? C >> can I ask how these go? water. Go ahead. >> How do these How do these go out? They are they uh you said it's two I mean two sheets of paper front and back. Is this folded in half, stuffed in an envelope, and mailed out? >> Yeah, good question. So, it's a little bit different between eight and four pages. So, eight pages does have a mailer and it just goes on flat. A four pager will actually get stuffed into another envelope along with a business reply envelope. >> Okay. So, what we'll do is we're working
042with a printer right now to get a copy of every single residence, you know, so whether it's a home address, a PO box, or even a permit number, we want to make sure that every household gets at least one copy of the survey. So, we always initiate via paper. There will always be something tangible that lands on my calendar that I can flip through and take a look at. Um, again, most people will choose to take it online, but if I really want to sit down with a cup of coffee in the morning and I want to fill it out, um, we will absolutely process all those paper surveys that come back in. But short answer is paper survey and we'll look at the printer to make sure every residence gets at least one copy.
043>> And there's a but you said there's going to be a return envelope with postage paid, right? To return. >> That's correct. Yep. That's correct. Yep. And those come directed back to us for the sake of confidentiality. We'll bypass the district completely and those will come back to us so we can enter that data on your behalf. But yes, comes with a V there. >> Okay. >> Other questions that board members have? >> Is there an appetite? Well, maybe it's in here under the first question, comment, suggestions. Um, is that where you would expect them to put just like whatever comment they want to? I really want a swimming pool, right? Who knows what, right? >> That's pretty much it. It might be a pool. It might be the grudge I have against my third
044grade. It's a lot of things. >> It's opened. >> That's the open spot. And we can do some qualitative data analysis. Scott, that's on our call here is our expert in that. But you know there there are going to be some really valuable themes that come out of that and we can do a comment theme analysis and what what that really helps is Cody a few months down the road can kind of do that myth busting or he can nip a bunch of questions in the butt. So basically what you can do is if there's a a strong sentiment of certain questions that need to be that you know you're going to have to answer you put it right in your FAQ and that's what Cody builds his a PowerPoint around what he's done when
045he does some of these road shows and say hey it sounds like this question is out there in the community. We heard this in our survey. So it also shows that you're listening and that you go through all the comments and you know we can help you with that. But it makes people feel really honored that they had a question and all of a sudden it pops up on the screen before they ever had to ask it when they go to an info session that's cool and it really shows like you're taking advantage of the data that's there. So yes, it is, you know, open whatever I want in there. But you're right, if I have a project or I want to talk about something or I have a situation that I want you to
046know, I can those >> what kind of response for better or worse my question. What kind of response rate do you expect hope to get usually get? >> Yeah, it's usually in the mid to upper teens. Um 15, 16, 17, 18. I did finish up one in the low 20s today. Um that's pretty typical, but even when we get to that response rate, once you get to about the mid teens or so, our accuracy rate is about 90 to 94%. So, we're certainly not perfect. Um, what that means is that data that you hear at December 8th and what ultimately happens on election day, depending on the election season of the last 10 years or so, the data matches about 90 to 94% of the time. Now, it might not be what you love. Um,
047you know, if the data says that the referendum is going to pass and it does, that's a win in our world. But if the data says that the referendum is going to fail and a board takes that plan to bail it anyhow and it fails, that's a win in our world because we're in the business of trying to get you the most accurate data and we want to make some for the messengers of your taxpayers. So we don't need a ton of data. In fact, I think I ran the number earlier on today for statistical significance. I think we need 357 responses. So we don't need a ton of data to be able to extract to the community and give you some good predictions. Does that imply you do not feel it's necessary to put
048some sort of incentive in this? Like return this survey for a chance to win. >> There's some legality there as well. >> $5,000 a week for life. >> No, like a tiger sweatshirt. I mean, we're on budget. >> Why? Unfortunately, you won't know. We won't know. Nobody will know. So, it's all rated and confidential. So those codes that are sprayed on the front, we give the printer the file and we give them x number of codes and they randomly put those on. We have there's no connection to an address. There's no connection to anything. So we have absolutely no way of knowing. >> Good point. >> I mean they have to think of demographics, but we want to know who it is. >> Is it worth making the point that they have anonymity as part
049of the survey? >> Yeah. Oh, is it on me? Oh, I got it. >> And I'll reiterate from a public's comment standpoint for this meeting that yes, we do not get that Steve Propes filled out this survey. So, feel free to give us clear information one way or the other. >> I have one more question and I'll be quiet. I see you have a uh suggestion to have a link to a website. Um would that be like a special website for this or what would that be? >> I could tackle that one, Rob. So, what that link is is kind of a we've already had some initial conversations depending on what the board officially decides to do. Um we would create a basically a drop down tab in our website where people can go for
050more information should they need it. So, it's that combination of trying to give them as much information as we possibly can in the survey within the context of the survey, but that's going to be the more detailed. >> Yeah, I think we can maybe include both the good and the bad. I mean, there's a lot of good things for our community to know about our school. >> So, that that's going to be the place to have a lot more in-depth information. I've already had some initial conversations with the folks from Mying with other district website stuff. We've talked to our web master. So that I fully anticipate depending on what we make decision on here in the next few minutes um that that's where we'll go. Any other questions? I think that was very comprehensive.
051Thank you. Um >> we're certainly not in the business knows where to find me. Um certainly so um as and when you do think of things don't be a stranger with questions otherwise Cody will plan to catch up maybe later on this week or even at the next week if you're there and really make sure that it's in top shape before it goes >> Yep. We will be in touch. Thank you so much. >> Thank you. >> Good night. >> All right. So I think with that being the case based on what we discussed a number of minutes ago without the camera on are there any changes to what we had discussed in there or is everybody still comfortable with what we did? >> Um you mean with this four pager I like it short
052and sweet. >> Yep. >> Yeah. >> I did condensing >> I think short is better >> and ultimately we'll continue to work on the draft. But we need to decide as a board tonight if we want to move forward with the survey. >> Yeah. So that was the next one. Do we want to move forward with the survey? >> Only question kind of details to that is is is there a cost factor that's going to be that could sway our decision? >> There's Yeah, they don't do this work for free. Um it's, you know, number of drafts, number of responses. So, but it's tough for me to put a dollar amount to it. We're not talking tens of thousands of dollars by any amount. out here under 10, but that work when you factor in
053number of surveys, print costs, all of that stuff, it's still a little bit unknown. >> Um, obviously the length of the survey, we think we have a good bead on, which longer the survey, the more the cost. >> And I think it's important that we give our community a voice and so this is the best way to do that. >> My my other thing is there's only one per household, right? >> At this point in time, yeah, I can talk with Rob about that, but could there be like multiple links? >> I thought there was a way to call the district office. >> Yeah, there's that. That's part of >> that, but I that's a lot of work to go through. she can do it because it's it's not so much a computer for their
054uh setup, you know, IP or whatever address. It's that code. >> Although I would I would and it's just strictly just a I'm curious how many households vote differently. >> That was going to be my like No, I'm serious. So, if that were to show up to your house, I mean, >> yeah. >> I mean, are you and Judy going to vote differently, do you think? >> No, I guess I was just looking at >> they want to reinforce it. >> You don't you know what I mean? So, I don't So, I think if it comes to my house, >> I mean, I'm unfortunately not going to be the one to fill it out. Becky's going to take care of it, but we are >> hugely on the safety rate. >> I I I I
055agree with whatever she says. I mean, I think giving people an option to request one, if you if you give them multiple codes, what happens about the guy who sits down, fills out three of them, and then, you know, >> that's something that, like I said, that's one I'll have to check on. >> Sort of a barrier there. >> I know we've had some internal conversations about making sure we have the ability to get people information in different means. So, some will like online, some like paper, some >> and like you said, you know, 15 to 20% response. >> Yeah. That's accurate. Three people who care enough to, you know, >> so it'll go over 5,000 households technically within our district. >> How many be sending one our newsletter? We got about 5,700 cop postage
056will probably be the biggest thing we're going to eat. >> Uh there's there'll be costs, but again, this is it's it's tough to do this work without asking our community. >> When he said 70% will fill it out online. historical data, but um so I guess if if we're comfortable with moving forward with this and using them to do so based on the information that they had, I would entertain a motion and a second to do so. >> Make a motion that we move forward with the survey. I second it. >> All those in favor, please say I. >> Anybody opposed? Motion passes. And then finally, the last thing. >> You're lucky you gave us pizza. >> Motion and a second to uh adjourn. >> I make a motion to adjurnn. I'll second. >> All
057those in favor say I individually. >> No, just roll call. name.