June 9, 2025 School Board Meeting

001We're live. We're live. I got 11 more to figure out. All right. The meeting will now come to order. Roll call. Mr. Props here. Mrs. Brunette here. Mr. Cowi here. Mr. Gana here. Mr. Hirsh. Miss Johnson here. I am here. Please rise for the pledge of allegiance. To the flag of the United States of America to the stands andice for all. The agenda was posted throughout the district according to schoolboard policy, published as a legal ad in the superior telegram, posted on the district web page and sent to the WNXR radio station for announcement. A meeting notice was sent to the connection for publication. Uh number three, approval of the June 9th, 2025 agenda with what am I supposed to say? Are there any additions deletions to the agenda? Are there any additions or deletions

002to the agenda? I would like to uh make a an amendment to the agenda item 12. We will not reconvene until session after close session 11. I would need a second that motion, please. Second it. All those in favor say I. Opposed. Motion passes. Uh, number four, the consent agenda, May 12th, 2025 regular board meetings and minutes and the June 3rd, 2025 special executive special executive session. Uh, B, the treasurer's report. Mr. code. In the general account on May 31st, 2025, there's a balance of 3,217,370.74 in cash and investments. Rece receipts since the 1st of June not included in the May 31st balance are $58,232 and the dispersements from tonight's June 9th board meeting total $97,575.93. The flexible spending account on May 31st, 2025, there was a balance of $29,2718 for cash and investments. The

003health reimbursement account on May 31st, 2025, there was a balance of $5,82759 in cash and investments. Debt service fund. On May 31st, 2025, there was balance $674.75 in cash and investments. More detailed report on fund activity is included in the financial statements. Thank you. I would just like to encourage everybody to make sure you read that report and if you have questions, reach out to Mr. Duster Fetchard. There are lots of things on there that I still don't remember. So I ask him every month and he looks at me and rolls his eyes. I love it. Does a wonderful job. So uh letter D, resignations and employment retirements. We have a few resignations. Um Ben Nutting, uh NMS special education teacher, Sarah Morley and um AES first grade teacher. Lewis Living good uh NHS head

004custodian. Uh employment for the district. Uh Quincy Olsen uh is going to be hired at or want hired at Tiger's Den. Brena uh Matson uh will be iron river elementary school first grade teacher. Mallerie uh Nitel uh will be an NES special education teacher. Taylor Burgerer uh Northwestern High School science teacher. Gunnar Hansen, Northwestern Middle School health teacher/Iron River physical education teacher. And Matt Turk will be an Iron River Elementary School uh third grade teacher. We have some also have some internal transfers. Joan Samar is moving from um uh an NES para educator to the um Northwestern High School head co uh is moving from the Iron River um elementary school cook to the NMS evening custodian. Jessica Phillips is moving from uh the Iron River Elementary School care educator to the Iron River custodian.

005Lexi Bulier is moving from Iron River Elementary School grade three teacher to the NMS grade six social studies teacher and Ann Thomas is moving from um NMS title one limited term PAR educator to the NMS special education teacher. It's a lot of movement but that is what we have. We are looking for um for approval of all this. Thank you sir. Uh, with that being said, I need a entertain a motion for the consent. Make a motion to approve the consent agenda and a second. All those in favor say I. Anybody opposed? Motion passes. Uh, number five, a myro presentation regarding the building addit. I'm going to hand this to Mr. Petro Con and go from there. Um, yeah, you guys are aware that we've been chatting about this. Uh Byron has been part of

006an ISG architect. Architects have been a part of a building audit. Um we've been speaking about this for the last couple of months. So I'm going to turn over to their team. I'm going to try to keep working through the tech issues that we have to make sure that I can post this because I'm getting a little bit of feedback here, but I'll let these folks introduce themselves while I get that up and going. Uh all right. So thank you for uh having the next four hours tonight. It won't quite take that long. Unless unless you can't solve the technology. Just kidding. U myself, Kevin Bells, architect with ISG. Happy to be here tonight. We've been spend the last uh roughly couple months digging in, gathering a lot of information on site and um and

007really now is the time that we start to get to share with the board um and um start to get some feedback on just the data. So you won't see any concepts tonight. There's no uh here's what we think we should do here or this or that. Really tonight it's focused on the data, the assessment, the conditions. We look at capacity. Um we even share staff feedback and their thoughts. Uh we did a staffwide um survey on how do your spaces function. So that's really tonight is I call like the data dump where we're going to share all the information um and then get some feedback as start to process. What are some of the challenges that are really important to us? So, um, why don't we just finish up introductions as we're working through

008this? Thanks, Kevin. Uh, my name is Thad Daling. I work with ISG. I am tasked with hurting the cats, so to speak, on the facility assessment. So, I make sure that the architects and engineers play nice together. Um, so you'll you saw me in late April. We were here for a couple days and did a pretty thorough walkthrough of all the buildings in the district. um got to see all the back of house areas, tunnels, and all the fun and exciting stuff and um kind of build out that data dump if you will, like Kevin refers to it as. And that's what we've been doing for the last about month and a half. So, we'll get to see some snippets of what we saw. So, the good, bad, and uh the ugly, I guess. But

009uh nothing was very ugly. We didn't uh really run into anything too crazy when we were here on site. So we'll share that information with you tonight. So I'm Becca Bowman and I work in Myron Construction. So when there is a project later on, we will be their construction manager. My job is officially I'm on community engagement as well as education specialist. So I work exclusively with schools as well as part of their like communication marketing plan because we know school projects need a whole lot of community buyin to happen. So that that is my role. Lee Lee is my colleague here and he's a pre-construction manager. You can tell him what you do in this. Thank you for having us here this evening. My name is Lee Spedler with my reconstruction work on the

010pre-construction service side of things. So I'm working with the ISG team along with Becca and basically my role is managing the the budget uh component as we go through uh each of the itemized uh components that are put together for a district. We're putting budgets to that and schedule also plays a factor as it relates to budget. So I bring 20 plus years of construction management experience to the table uh just to work with the pre-construction side of things. So we're going to have to Yeah, we're we're having all kinds of fun with tech, but we're going to go with this. It works before everybody gets here. Of course I got my paper I'm gonna have you guys tell me when to scroll. How does that sound? Yeah, go to the agenda page. Okay, so

011this is what we're going to do today. So, first we're going to talk about what your long range planning process is for those of you who don't maybe haven't done this before. Um, Sad will talk about the facilities assessment review, what he found in the buildings, and then uh Pam will talk about the education adequacy, um, the surveys with your staff and staff next, and then capacity analysis. I'll talk about communications, and then we'll talk about what's next for this at board level. took care of that because ahead of schedule we are that's important when you're okay so the step your district is at right now is building this long range facilities plan and this is really normal in a lot of districts where districts want to have maybe a 10-year plan of what their

012facility needs are not today problems maybe five years from now different buildings systems and other things so this is what we were hired on to do is to help make that maybe a 10-year long plan if you can budget and do other things to kind of be in line every year of what your facility needs. So that's the goal is to make a long-term plan for your district district positioning for the best outcomes for the facilities in the future. Um then after they tell us all the things they found in your buildings, then it'll come to my where then Lee and our estimators will start putting dollars to fix some of those things, the upgrades of some of the systems, start putting dollars to that. Um then we will talk to you guys again about

013what your feedback is with those costing, the priorities, maybe we're rearranging classrooms or I don't know, I asked you to come up with different concepts to be best fit your educational needs. So then we'll talk about that with your feedback. Um it's important to note that right now there's no project. We're not talking about anything specific today. This is just the assessment. We're not on some train we can't stop. This is just fact finding at this point. So just know know that. The next one. Yeah. I guess this is basically stuff I just talked about but then like a linear path of where we're at right now. Then we get into options. Then we talk to the community, see what their their appetite is for for any kind of enhancements to the the district and

014then later on if there's a referendum, we'll talk about that. But right now, we are nowhere near that phase. We're in the first fact binding phase. Can I ask a question? Can you enlighten me a little bit on what you or or define what you mean by community involved? You want to take the first one? You could start. Yeah. So, or is that something you'll get to and I should just be quiet? No, I think let's do this. We'll get to that with a communication. Yeah, I think that's great. Let's I'll make sure we come back. Good question. We do have a slide for later. All right. All right. Well, just as other questions do arise, don't be afraid to interrupt us. Yep. Absolutely. So, here's a really kind of highle timeline um until next

015April, but it can stop at any point. This is we're not, you know, pushing ahead to anything, but just we'd like to map out what the plan is. It's always good for board members to see like where we're going and what control you have at that point. So, this is why we do that. So, today the June 9th, this board work session where you get the facilities assessment findings. Then in the next month, we start adding costs to their spreadsheet of all the um high priority areas on that facilities assessment. We come back here in July, talk about costs and concepts. These are estimated costs, what it gives you, what's important to you, what's generally what the cost might be if that turned into a project. Then later after that, then um the district will

016work with your finance partner, probably Bar, and they'll run tax impact should the project and the cost turn into a tax impact. Then we start doing all that background work at the district level. Then into August, then we work on um drafting a community survey survey and that's really the the next step in the community piece. So there's a communitywide survey that will go mailed out to all the dis people in your district on what the appetite is for any kind of school projects that will impact their taxes. So that's like another touch point with your community, every single person in the community. Then the survey is open. We have a community information meeting where people come and learn about the um survey that's open, people take it. Then in December, we read those results,

017see what your community is is um open to talking about or open to voting on. So then in January, that's really when you guys get to decide whether that's something you if there's a project, if there's a tax impact, other things, um if that were to go on the April ballot, that was something you would decide in January timeline. Um, and then if if that's something you're proceeding with, then February all the way through voting day is like a very intense um communitywide engagement marketing plan. And just the one thing I would add, you might be asking like, Kevin, we haven't even heard how a specific project needs a like why you why are you even showing election date? Wisconsin only allows in an even year two election dates, a spring and a fall, right?

018And so if we had a timeline that said great, uh, we're we're ready. We our community supports XYZ and we get to that point in February. Shoot, now we're waiting all the way until November. So anytime we're working with the school district, um, you're always working with those deadlines in mind and just saying we want to make sure of a timeline that works. Any point in here, it may be a pause button. Um, and actually a there's some districts that we work with, they don't even go this route, right? Because there's different funding options that they may look at. Eventually, when you get to that point later on, um, later in the summer when we start to look at if there are more important needs, um, the district has already been doing those over the

019years, how do you cover the cost of those things? Okay, we're going to keep going then. So, here's what's happened so far. So, the architectural teams have gone through all four buildings to assess conditions and current needs. Um, your staff has received a survey to find out um their feedback on how their spaces function. Is it too hot? Is it too cold? Is it too in the right spot? Like just all of the staff feedback that already happened. Um Kevin's been crunching the enrollment numbers. Oh boy. All right. Oh no. The enrollment numbers. This is like a vision test, right? I'm totally failing. We love tech. I'm going to recast. Was this part of your assessment, by the way? Yeah. Quick amendment. This is in the staff survey feedback. So yeah, it looks better now.

020Okay. So then the other thing that's already happened is Cody met with the facilities teams to get their feedback of what what they thought was the most high priorities for their building conditions as well as me meeting with building leaders just to just to find out make sure we're we're doing all the things we're supposed to be doing for the educational needs in all four buildings. So that's the background until today. Go ahead. Okay, my last slide is to talk about your role as a board member during this journey. And I did make a handout here. Um I've got Thank you. We've gotten that feedback before from board members. They don't really know what they're supposed to do, what they can say. People like look up to you and the community has the know in

021the no for the school district. So, we made up this. It's the seven things that you should know as a board member, things you can say, things maybe you shouldn't say. So, that if you get to the point where there is a referendum, you have some rules where you can't advocate for the referendum. You can just speak factually. Don't ask my opinion. I can just be very factual. You're not at that point right now. But these are important things for you to know as board members. Um the the top things on that list are, you know, you know your district district's vision. You're in charge of communication. People are going to ask you at ball games, the grocery store, stuff like that because you are their school person. Um financial oversight of course for the

022project and to ask questions of us and then ask questions of the staff, community, students, kind of be in the know on all sides of the project. Say this your role. which uh brings us to the facility assessment. So when we talk about master planning that facility condition index or that um state of the school so to speak is one of the pillars that goes into that master plan and Kevin will talk about the other pillars coming up with adequacy and enrollment and things like that. But just a snapshot of what that raw data looks like and Cody and and the building principles and and custodians are get the pleasure of going through that pretty generic vanilla spreadsheet. Um but there's a lot of data in there and we're having them focus on how we

023prioritize things. So we'll get to that in a in the next slide. So just wanted to give you a snapshot of what that raw data looks like. We're up to about 350 line items in this master spreadsheet we call. But it's everything. It's things that are in really good condition, things are in fair condition, and things that are in poor condition. So that's really something to touch on to like that could be used as a tool going forward to use in like preventative maintenance or ongoing maintenance for years to come. So like Becca said, we looked out 10 years into the future um at all the building systems and the building materials. Go to the next slide. I think that too important. The the grounds themselves too are part of this the other one as

024well. So we've got some slides on that. So how do we prioritize things? This is just a table showing kind of how we do it at ISG. There's obviously some collaboration with the district on on things that they're concerned about or how they want to see things prioritized, but uh priority one is what we refer to as an immediate need. So think very short term in that zero to two years. So we think things we look at things like code violations um life safety issues kind of all those kind of things fall in that priority one. Priority two would be an emerging need of the district. So think that three to six years out and then priority three is um a future need. So something that's down the road. we need to start thinking about

025it but um we still have some life left in that piece of equipment. So we filter all this through life cycles uh for um machines and equipment. So we pull from industry standards that we go by of experience that we've had and Myron has had in the field what we see is working in other districts. So we filter all that through and kind of this is our priority ranking system and that changes over time too. Um it's not a you know once and done, right? We were on a call with a district today that they're they realize their chillers about down to like half capacity and they're like that immediately went from a priority two to a priority one for them. So just know that and it's set up that this is kind of a

026living breathing document. It's not a we give you a report and you don't touch it for 10 years. We really want to, you know, encourage districts to use this uh, you know, as a planning tool of like, okay, we took care of these things last year. These are things that we were looking to do um, in the upcoming planning near future. So, these are just the different categories. There's all this data. We have to kind of break it up into these chunks that are somewhat sustainable to talk about and to and to gather all this. So, we had a team of licensed architects and engineers that looked at, like Cody said, everything from your turf field to sidewalks to roofs and everything in between. So, we spent two and a half days with a team

027of five. There was Myerin was here with us and we looked at everything. So, we kind of break it down into these four categories. And instead of boring you to death with line item by line item on spreadsheets, we pulled out some photos. We pulled out some categories and some things that uh to show you tonight. So, there's just a few photos from each one of those four different assessment categories. So, we always start from the outside looking in. So, you guys will probably be able to pick off. Cody was really good in our last core team meeting. He said he could go 100% on all these pictures of where they're taken, what angle, what time of day even maybe. So, we saw some things that um obviously are in good shape, uh but we

028saw some things that need improvement. So, accessibility, when we talked about that, we're talking about how do people access the building? How do you get from your vehicle or how do you get from a sidewalk into the building, onto a playground, onto a athletic field. So, saw some issues with accessibility, which is nothing new, right? We live in the north where we have a big freeze of thaw cycle. We have concrete and asphalt that moves. It's just part of where we live. So, um concrete and pavement go on that same line. Saw some existing conditions that are not so good. Saw some conditions that are in really good shape. So, um some of these are just pulled uh one from the elementary and one is from the middle school. drainage. We looked at that the

029elementary site and the middle middle school kind of that whole site or complex or campus if you will is super flat, right? And we can tell that there's some issues with drainage water up against the building which in Byron's world is an absolute no no, right? That's that's day one stuff. So that's just comes from topography. It comes from the soil composition. And so there's a bunch of things that go into site drainage. So our engineers were able to look at that and have some recommendations for improving that. We also looked at things by interviewing people. So we learned that traffic flow at that middle school elementary complex is an issue. It's been an ongoing issue. So uh we identified um some recommendations there as well at a very high level. I think there's more

030to come on that when we talk about that down the road. And then track surface. So just we looked at the athletics. Um done some great things down here at the football field recently, but the track is that surfacing is seeing some need for improvements. What is that bottom second from the right? What about track? That's the track surface. The rubber. Yeah. So what our engineers are thinking is the subsurface is in great shape. It's drains well, but the surface that they apply that asphalt over the top of it or rubberized has a lifespan on it and typically it's 10 to 15 years. Well, I I just didn't know what it was. It looks like cockpit. It is that part is okay. Where that's at. Now, and the one thing I'm going to just also

031add here stuff we're going to look at this is like the challenges or the things that need to be improved. like you guys have put a lot of money into this building into a lot of your buildings over the years. So, there's a lot of good things that are being done. We want to acknowledge that. We're here tonight. We're focusing on the things that we saw as far as high, you know, highlights, we'll say, of like some things to consider in the future. So, just know that we could spend another 45 minutes going through the things you've done, but just where we're focusing our efforts tonight. Good point. Yes. So, architecture, exterior wise is the next uh thing we wanted to talk about. Roofing did a great job. 2008, if you think back, we added

032on here at the high school. We added on several other buildings. A lot of your roofing was completed in 2008. In fact, 70% of the roofing was done in 2008. So, which is great, but we need to start thinking about a roof has a life cycle. And now here we are like a lot of roof sections were um constructed and installed in a wait. So they're all kind of coming to around the same time. There is some good things happening. Um as far as what's out there, there's I looked at cross referenced it with um the reports from Jamar that he provided for us Cody. So um for what is out there's everything I would give in bigger condition. there's really nothing on fire. Um, the elementary obviously has the most need just based on

033age. That that roof was installed in 1997 and it original to the building. So, when you think about it as it relates to life cycle, you're you're there. So, and we talked to Brad and staff and there's some evidence of some roof leaks which you're going to have, right? So, um I think that's no surprise to anyone here. windows. There's some challenges with windows across the district, mainly at that Iron River site. Um, that's the picture in the lower left there, those operable casement windows. That whole opening there you can see is some moisture issues and it's getting hard for staff to operate and some of them just don't operate at all. Um, exterior doors, we looked at those. Pretty typical situation up here with the the weather and we're using salt and sand to

034get rid of it. You're going to see that um just based on where we live. Uh and then exterior masonry and sealants we noticed here at the high school like that's your middle picture here. So all that 2008 edition is pre-cast concrete panel construction. They're all attached with a sealant in between just like anything that degrades over time. It's exposed to the elements. So, you kind of have that that useful life is pretty much ended on that. So, u just kind of a snapshot of some things we noticed on the outside of the building. The building as Cody's transitioning here. The other thing when we do the spreadsheet that's um categories by building as well. So we have it broken down by building by priority. Um so it's very easy to look at kind of

035per building basis. Shingles on a middle school again where we started 2008. Those were they kind of built that whole roof at that time. And that was to put mechanical equipment up there. And just like any shingled asphalt roof, south facing is in worse shape than the other north facing slope. Um interior. So bringing you bringing you inside of the building. Um our architects look at all the interior finishes. We've got several classrooms, areas of buildings that the interior finishes are original. So, like think of the middle school, 1978. Some original flooring, original ceilings in there, original case work. So, I love that orange case work. I've got some of that in my garage actually from an auction. Um, so again, not in horrible shape, in good condition for its age, but is there some

036opportunity for some upgrades there? Absolutely. Um, accessibility. So, um, your ADA requirements. Again, some of these buildings were built date back to the 1960s, especially in the Iron River site. Uh, that original building dates back to the 60s didn't have 80 time. So, some of that that restroom, um, just how it's configured and the size of it doesn't meet current code. Um, gymnasium floors we talked about, uh, we we talked with that on the district or at to the district, excuse me, uh, and how they how they're used. So, here at this school, the upper gym dates back to the 60s, still has the original floor. U, many people don't realize that there's a certain amount of sandings that that floor can withstand before it's you just can't use it anymore. So, we're we've been

037told that we still have some life left in it. And given what it's used for today, doesn't have that competition aspect, whether it's more used for practice and training, um we should be okay uh for the next 10 years or so. But we looked at kind of all things interior finishes wise, uh door hardware and all that good stuff. So, um, all that is in the spreadsheet and a lot of that stuff as it relates to interior finishes and like gym floors and door hardware kind of gets that higher priority. It's not a life safety issue. It's not a code violation, but it's just something that you should think about. Um, I was just going to say on the accessibility piece, the one nice thing that you have is most your buildings are basically single

038level. U, we work with some schools where it's old and it's ramped or different levels like that. So, that's one thing that makes your your accessibility needs pretty basic. It's going to be approaches for doors, restrooms are probably and parking spaces, and just access to the building. Those are probably going to be your biggest accessibility challenges um as we look kind of across those units. Okay, brings us into the mechanical side of things. So we had uh mechanical engineers look at at this stuff. So this is your heating, cooling, air conditioning, uh ventilation to the buildings. So notice that there still is some original equipment. This is um the air handling unit that serves the Iron River gymnasium. This is what a typical classroom is at Iron River, an old unit vent that dates back

039to the 1960s. Uh you've got an air conditioning unit here at the elementary school that's original for construction. So, just like we talked about before, all of these items, materials, equipment, they have life cycles and um you just have things that date back that are well past their useful life or some things maybe at Iron River or just don't meet current code um ventilation right now. So, um you'll see that kind of that overlap in the staff uh engagement survey where you talk about hot and cold and ventilation. There is a noticeable overlap in those areas where you have some of that older equipment as it relates to staff comfort. Um domestic water delivery and surge capacity. Got to learn how the middle or the elementary is reliant on the middle school to pump water

040over some of that domestic water delivery system dates back over 20 years. So there there is obviously a life cycle on that but just for sheer redundancy we just don't have it there at this time. Um the overarching thing we noticed were the controls. So how do we control our heating, ventilation, cooling and it's kind of a hodge podge here at the district. So each building kind of has a different control system and it's varying degrees of whether it works, whether you guys are happy with it. Is that pretty fair assessment? So we have we have options. Um say that in a good way. Um so yeah, one question you mentioned, you know, not not being compliance with code and not being compliance with ADA a couple of times. What are the requirements? Are we

041required to bring everything into compliance? I know ADA you get triggered when you do too much. Good question. I'll let the license architect handle that. Good question. Um it's really just if you make improvements or updates to those. Um yeah, that's really going to be the triggers that you would, you know, if you update a system or change out a unit, obviously you're going to meet proper ventilation codes then or um if you remodel a restroom, you're going to bring it up to accessibility requirements of that, but it's not something that probably the district is aware now you're forced into into doing it tomorrow. Nothing like that. So, yep. Does that answer your question? Okay. Yes, it did. Thank you, if you don't mind. Yeah, it's okay. Okay. And then the final category here is

042um electrical and technology. So, um we looked at power distribution. So, your main service panel and that how that electricity is brought to different parts of the building. Again, just like mechanical, a lot of things happened in 2008. A lot of improvements were made to the electrical backbone system, but there is some components that is original to that data construction. So like you have this addition that we're sitting in here at the school dates back to the 80s I believe. So you do have some components at this school that dates back um a couple generations or a couple decades, excuse me. Um just like at the middle school in Iron River. So um emergency generators, there's two schools that have them, the elementary and this school. again um elementary is original. That's picture here. So,

043this sits out in the elements and obviously um is not in the best shape looking. It doesn't get a lot of load put on it, but again, it's got um it's got serviceable life and something that to think about. We've pretty much extended that life. And does it still work? Still works. It still gets tested monthly. Yep. They've had to put a number of dollars into it over the last three years. Uh and this particular generator just um provides electricity for those life safety system. So think emergency lighting, limited mechanical ventilation. Um saw an opportunity to upgrade interior lighting across the district. So, get that energy efficiency, get better lighting, um just easier on the maintenance staff as far as changing out these bulbs. Uh Lewis kind of was outspoken about the the auditorium and

044changing out those house lights. It is not very much fun, he said. So, um just something to ponder where you can have that upgrade to LED. You don't have that constant um maintenance with those. The last thing I'll touch on the fire alarm system. So, at three of your buildings, you have fire alarms, but there is no call out to any kind of emergency services. It is simply an audible alarm at the site. Um, and you're relying on someone driving by, seeing flames or seeing the alarm to say that this building has got an issue. So, the high school here is the only one that has a call out that goes out to a monitoring firm. So, Any questions? I know we kind of threw a bunch of photos and life cycles and bad stuff

045at you, but like Kevin said, there's a lot of good things happening in the district, too. Can you expand a bit more on fire suppression systems? So, those were only fire alarms. Uh fire That's what I was asking about fire suppression. Fire suppression is typically only I think it's only found in this building. Yes, this is the only building with fire suppression typically. None other buildings have it. Not required by code. Um we I would say if you're doing a brand new school, we probably would just because it probably costwise it's a little bit more cost effective now based on current codes to do it rather than not do it. Um but not required to like retrofit a school building. this bill and the project that they did in the way here made sense to

046do it with the amount of square footage that was being added. So yeah, good question. Part of the issues that we for our liability insuranceances was very high class for those reasons or part of those reasons for a rural area too which definitely something that could be looked at. All right, questions. Can you go back to the beginning where it had that timeline? I guess I'm kind of interested to see what our role is next. I don't necessarily need to go through it. I just want to see. I think after today we can push this up to the staff too. Oh, he's reading that question. Would you guys present like a matrix of criticality versus cost type stuff? So we so as a board you can at least go after some easy wins. Is is

047that something you guys would do as well? We're going to look at probably a few different ways, right? You're going to look at it by building by priority um and cost. So probably I think it'll be the next time we're with you is where we take this information and we start to look at costs. So, um it's just too much information to do all at once, right? The needs, understanding from a high priority what are our kind of priority challenges. Um that's what we kind of started to walk through here today. Next time we're start to look at what are the cost sources of these things. So, yeah, because there's some of those things that are like, hey, we've got things we need to plan for for next summer. Yeah. What are the things that

048we can do, but also don't mess us up that we need to redo in the future, right? So those are things that we try to be thoughtful of with the long range plan. Did you have any thoughts or questions on the timeline? No, no, I just I was more of a me thing what is our responsibility next time frame. Perfect. All right, next part. This is if you thought that was exciting. Uh I don't even have pictures. So uh education adequacy. So this is where we do our walk through. We look at spaces. Um, I'll just use like high school group. Look through like your tech space and and kind of look at does it seem like it's the right amount of space? Um, what do we think is appropriate? Does it seem right size,

049undersized, oversized, things like that. But we also like to give the staff a voice in this process just to get feedback on what do they think of their spaces. They live and work in these spaces every day, right, through the whole school year. And so there's just a lot that we can gain from them. And so we went through this process. We put together a survey link. Um the the district sent it out to entire staff. And that gives us rankings in a variety of categories from safety to parking to thermal comfort classroom spaces, but they also give us comments. And so that's where we look at it. And if we see, hey, we're seeing a lot of maybe a poor category here, then we're going through the comments to really understand why is that,

050right? So that's kind of our methodology to digging into the data. Um, overall, we had 140 responses, so 68% of your entire staff. So that's full-time and part-time staff. So we're really happy with the response rate. Um, and it gave us a lot of really good information. I'll jump to the next slide. So, I'm going to go through this very high level. I'm not going through all these bullet points. We break it down by building. So, Iron River, um, a lot of the things here are more related to things that FAD had in his assessment. So, parking lot condition, um, temperature, you know, heating, um, the differences of on spaces, um, you know, there's a comment about broken window in a classroom, dimmable lighting, poor AV equipment in gymnasium. So you see um I would

051say you're going to see through most of these a lot of things that were are going to show up in THAD side in that conditions assessment. That's mostly what the staff's feedback were related to. Heating, cooling, um maybe parking lot condition, some lighting things, natural light, um things like that. Let's jump to the next one. uh Northwestern Elementary um a couple things that we had here. So, um under safety, the traffic flow came up. So, that already talked about that a bit. Um that was some things that um that um that our team has already started. We're losing it again. Um you got to memorize, right? Right. One of the things that you'll see here is accessibility. And you might say, well, this was, you know, accessibility act came in in 1992. Um, that was,

052you know, before this building or that building was built. Yes. Um, but the thing with accessibility and the and that's when I had to look through the comments. The challenge was during events, the west parking lot where both of the parking cells are, it's typically those doors on that side are typically closed off for evening events or conferences, things like that. and on the east side very limited parking stalls. So that's really where the accessibility and parking capacity comments were coming in. Um things like that. Uh comfort. Um again some things that we really like about the staff survey. We get some feedback on where is it acoustics and lunchroom and gymnasium. We're talking elementary kids. They're going to be a little loud, right? But we do still like that feedback because now we'll look

053at and say, is there some some straightforward improvements that we look at with those just to make a better functioning space? If there's like other um if you're doing a ceiling, can you in the future? Is there things that we can do to make that just a little bit better? Um flexible seating in classroom spaces, dimmable lighting, um the uh poor AV equipment and gymnasium. um layout and flow of the school office. So this is one that you know we would walk through it and if you go into that office you can go straight into the office um there's kind of a vestibial space there. Technically you know it's a secured entrance right you're kind of confined to that area. The thing that is a challenge with that and when you look at a floor

054plan there's seven different doors from that office area back into the main school. So, so that's a real challenge, right, of like, well, realistically, are all those going to be locked or um closed at any given time, right? So, that's just a lot of doors. And I think that's part of where the security comment came from is that within that office area, there's just a lot of ways that you can go. Let's go to the next one. Um the middle school again we heard about traffic flow challenges. Uh the sidewalk so some of that stuff that's crossing over to fads. Um adequate parking for visitors lack of lighting in the parking lots. Um comfort, you know, we hear about office space comforts, air flow, air quality, um comments about just spaces being too cold in

055some instances. One that I will emphasize here um the school nurse so in the support spaces the school nurse is separated from the main office so you go in the main entrance office is on the left the nurse's space is across the vestibial on the right hand side so that's just kind of a challenge if uh with a staffing perspective you've got someone in there but u the nurse is maybe in a different building or in a different space at that time challenging from a supervision standpoint So that's a good example of like an educational adequacy challenge um that we say hey we should think about this and as a district is this something that we want to look at um improving upon in the future. Next one for the high school. Last one here.

056Um, all right. So, number one, Wi-Fi coverage. Right. So, it made the list as far as the Wi-Fi uh infrastructure here. So, staff uh staff mentioned that um the overall um and again some of the things that are going to show up in feds where just there's some exterior doors over time the ability to lock and close those securely. We want to start looking at replacing that that salt that freeze thaws hard on someone's exterior doors. Um window coverings in classrooms. Um here we hear additional all the time. Um pretty much every district we're working in. I mean it's just changed so much over time. So anything that we look at any improvements we always look for ways how do we add some more outlets. I mean, a lot of times we're adding, you know,

057might work in a a room that has two outlets in it, right? This one has way more than that, but that's the kind of thing that we've often run into where we just need more. Um, and then two things I'll touch on here that were brought up, modernizing that the upper gym, so the original gym here. Um and then also um more so not saying this we just put it on here. It was mentioned in the staff survey need for baseball softball fields closer to site updated baseball field. So not saying this needs to be done just saying it was brought up in the survey. We thought it was interesting as a as a board. Um it's good to talk about long range plan. Where are we going with that continued investments in the current

058setup and structure? Uh what does that look like long term? All right, Kobe, I promise I'll go through this a lot quicker. So, capacity. Um, you might ask, well, why are we looking at capacity? We're not bursting at the seams. Uh, why is this important? Why this is important is I think this is important to look at from like utilization factor. And that's really what we're going to focus on here. So, we go through and look at um how many basically how many classrooms do you have? what's a reasonable number of students per classroom? Multiply those together times whatever is a reasonable utilization rate of those spaces. So, it's not realistic to say every classroom can be full 100% of the time. It's just not realistic. So, typically elementaryaries uh we use 90% utilization. So,

059let's saying these these we'll say 12 classrooms, they're going to be utilized 90% of the time. Middle school it works out to about 80%. Um high school is a little bit lower just based on your scheduling that that each of those rooms is going to be unused at least one hour of the day if that makes sense. So you know if you have a teacher prep hour you're not bringing another class in there to typically use it to capture that utilization to 100%. Next slide. Um there's no state regulations on this either. Um so really we look at a few different things. Um there's nationwide there's a couple different planning guides nationwide. Uh we use our past projects and experience doing this. Uh we run this by coding the district leadership to get some thoughts

060and really we're just looking at as a baseline data what's the maximum you could do at each of these individual buildings. Next slide, Cody. I'm not going to go through this. This just looks at square footage for the different space types. Um, let's go to the next one. Okay, here's what I want to see. So, we're going to go by building as we go down and we'll go through the columns. So, we'll start with Iron River at the top. Uh, enrollment 95 students. Um, I'm going off memory here. I'm going to say that's between the two elementaryaries. We're just looking at K u like prek. We've excluded that out of the enrollment and we've excluded it out of the capacity. PreK messes up the numbers a little bit because you typically have half day and

061so then it's like you're doubling up the students it feels like but you actually don't have that kind of space because you have sometimes you may have an AM and a PM class. So, uh, elementary grades for Iron River n enrollment of 95. If you just took the number of classrooms we had times a target class size of 22 as far as the maximum, that would say 242. But when we back it down to 90%, 218 and this is really what I want the group to look at, 44% utilization rate of the space we have there. Okay. Northwestern 450 student enrollment functional capacity about 540 83% utilization rate um recommendation would be somewhere around like 80 to 90 um feels good typically I would say um if you ask different builder leadership they may give

062you a different opinion but typically that 80 to 90% utilization rate is a comfortable um spot to be but we're not bursting at the seats Right. Middle school, um, that is about 68% utilization. High school, 64% utilization. If you were to ask me my gut, uh, guess before this study, I probably would have flipped middle school and high school. The high school feels like it's a higher utilization, but you just have a lot more of those specialty spaces that add up um, over an entire building. So this one is just a total. We don't really look at that. It's kind of irrelevant. It's more important to look at by building um the utilization rate and what we have for capacity at each of them. All right. Wow. Questions with that? Like I said is a

063lot of information just to start the process, right? There's no easy way to start this. Um but we really feel like sharing the initial information on all three pillars conditions assessment um educational advocacy and capacity all three together is a good way to start the conversation. You know there's no test at the end of this. Um but we continue to dig into this as we go through the process. But any big picture questions as far as the educational adequacy needs um or the capacity anything you felt that was missing or didn't come up. Can I go back to that? Yeah. Keep picking on him. Well, I didn't hear anything about the big ticket. I'm thinking two things kitchens and our transportation department. Um how are those facilities? How would you gauge those? So, kitchens more

064so are fall under that educational adequacy just as far as workspace goes. Um, the kitchens that we looked at, the equipment was all in relatively fair shape. Um, had the the right ventilation, the right makeup air. Some of that equipment obviously just like others for the educational spaces is coming up on that that life cycle end of. So, just like everything. And then the bus garage we did look at. We didn't have any slides or pictures, but we do have that in our um full master spreadsheet. Um the bus garage is constructed in 2008. Um everything in there is performing as it should minus it's just not being utilized to its full potential, right? Um, so kind of have the Cadillac of systems down there and maybe need a Chevy. Um, like some of the

065controls systems that function, the mechanical ventilation, exhaust, just it's not working. So, some of it's bypassed just to make it work. So, again, kind of goes back to that control system um that we talked about. And you have that issue kind of at all three river uh the elementary and middle school kind of have that controls issue where we have we have three different building control systems across our district in a perfect world we have one and the bus fleet is outside the scope of your correct correct y um I will say the kitchen areas did come up in a few comments or you know some of the staff surveys so that is something that was mentioned in there. I didn't highlight it, but there was a couple buildings that they did mention, you know,

066challenges of space or things like that. I think at Iron River, um, that cafeteria area kind of busts into the corridor, that main exit, so you have some inadequacy issues there. Just egress issues. Yeah. Other questions? I assume we're going to have fair amount of questions once we see y the whole thing which is very normal. So I'm going to get into communication a little bit um now that we kind of know the conditions of what we're looking at. So starting tonight really kicks off the communication campaign because this is public. You guys all know that we're working on this. Anyone can rewatch this. So really starting today, we're going to um add to your your website. So there's a facility or a long range facilities plan portion of your website. So all the staff

067took that took that survey. So they're probably wondering what's happening next. So we want to make a spot for your staff and your community and your parents to go to read what's happening right now. And that's what we're, you know, our goal with right now. Of course, there's no project, so we're not reporting on anything yet other than this process has started. Go to the next slide. So this is the graphic that will be on your site probably this week. Um because it's in another touch point for anyone who goes to your website. If there's rumors of a referendum, people like to say that word what they can go find out the facts. What's what's really really happening right now and it doesn't mean that that's going there. So there are lots of touch points

068that we have coming up. The biggest one like we talked about is that communitywide survey. should you end up doing that, that does go to every mailbox in your district asking them for input on what their priorities are and what dollar value they would potentially support coming up. So, that one's a really important one. We have we have a very long bus marketing plan already built out. When we get to each step, we're ready to activate that. So, next steps. We talked a lot about what's been done to date uh with the gathering of information uh the spreadsheet the items uh that the gentleman spoke of tonight and really going through that life cycle from the engineering background um making sure that that's in proper order. You touched on on the budget side of things.

069So right now our estimating team has got that list of 300 items that they spoke of tonight and they're going through and putting budgets to each of those line items kind of kind of like your cafeteria uh where you're creating the alocart list to make a more informed decision. Right. Um up on the screen we'll just kind of it diagrams process. So we're really here we're in the the early stage. We're at master planning. So that funnel is a little bit wider and as we continue to go through the steps of the process, things get more refined and that's where we dial in uh to the overall detail. Uh next slide. There's different buckets and what we do in this first phase uh is we basically make sure that we've got all of the buckets

070covered but we're grouping them to the line items. So for example, the blue bucket on your far left is the materials and the installation of tangible items that it takes for to maintain various items. Then you've got the white bucket which are indirect costs. Uh these consist of uh items such as potential inflation, uh contingency, um basically not the tangible items, but things that it takes to put the tangible items in place. Then you've got the owner items uh represented by the red bucket here. So do you have a baitment uh that needs to take place for some of your existing materials? Uh is there furniture, technology, or equipment uh that's involved? So in this first uh high level, we'll take and group all three buckets together and put that in the one line item

071next to each of the items on the spreadsheet so it's a little bit easier to read. And then from there we continue to break out more detail, more complexity. So just representing this just so that you understand the process. Next slide please. And on the right uh you'll see uh that spreadsheet. Uh it's got the uh various colors uh that indicate uh the time frame and help make informed decisions as to what level do you want to see things placed at uh not only from a a dollar or budget perspective from a life cycle uh aspect. So we work together to to itemize that. Next slide. So again, we we talk about this this document, the long range plan. Where do we go with that? Right? So as a district, we start to work uh

072in partnership with you to identify what is the core or the I would I would use the term like high priority things uh from a conditions assessment, educational adequacy, is there things related to capacity that we need to solve? And that's where we look at those are the things that we uh look at um how do those get funded right uh the strategies uh to to do that fair and good again that continues we don't forget about them those things we continue to track for future planning budgeting u purposes of we know you know that talked about we know there's roof needs down the road so how do we start planning for those um and not just get to a point of having a lot of ropes that are due and like okay well how

073do we fund that right so we want to start planning ahead for those future needs and then there's different funding options that we um you know help the district think about um how do we uh how do we do that uh can you go back one's like why are you going backwards because a great example of this uh Lee Becca and I and dad worked with a district um last year where you know there's the the poor fair good. Well, there they added like three more columns on after like, well, we're going to use this funding source and this one and this one. Right? So, they're starting to think ahead moving some of these things around how they want to fund things down the road when that's important to them. So, recast again. We almost

074did it. Yeah, I totally Okay, so next steps um like Lee talked about estimating those facility assessment line items. There are a few of them like we need to put concepts to, right? So, uh traffic flow improvements, we're going to have to do a concept because we would just be guessing right now on like how to budget that line item. Um so there's a few things that we'll probably put some highle concepts to just so Lee has something to truly work from. Um starting exploring really the options or the concepts start exploring educational areas of improvement. So that's any potential areas that we're to solve some of those educational adequacy needs of what would it take at the middle school to move the nurses area like what are the options? um we start to develop

075some of those and then we would come back to you to um in July to look at costs and some of those highle concepts for them some of those specific challenges um that you know we wanted to develop some ideas for the papers sheets I got this is still one of my worksheets so the five takeaways that I would like to give this Our last slide I'd like to get board members we'll send you the the final slide but um so there's the three things are the facilities capacity and educational adequacy. So in short your facilities are in fair condition and support daily operations but several systems and structures areo approaching their end of useful life. Right? That's what we just heard. Capacity and use. It's time to consider the best utilization for space that

076you currently already own. And then third is the educational adequacy. some spaces are not functioning as well as they could. Maybe we can look at some reconfiguring to get the best um use of space. The fourth one I have is communications. So, always look to the district website. That's going to be the hub for information, especially for community members. If you have a question of what's next, that's where we're going to put the most information at this time. And then the the f final takeaway is that there's no projects at this time. You're I mean, we're not going to vote in April at this point. like there's times to stop and you know review all the facts and stuff. So just keep that in mind if people ask you like I heard you're definitely going

077to refer right that is definitely not the case we're just exploring. So that's a takeaway that's important I think. Could I add a can I add one? Yes. Okay. Uh, I would also just say what do you think about the space needs, space challenges, things like that as board members, things you hear about, talk about, uh, you guys spend time in the building, bring that back, send it to Cody of like, hey, we need to look at this. I didn't hear anything about remodeling this. So, if there's things that you think of, uh, Cody needs more emails, so pass them along to him. We're happy to look at, yeah, any concepts, things like that. Um, building or site, right? So, if it's field related, parking lot related, like we're happy to put together concepts or

078ideas for any of that stuff. Um, because we want to make sure we throw all those ideas on the table now and then down the road when we look at costs, it's a lot easier to prioritize at that point. Questions? Thanks for the time. That's Thank you. I have one quick question. the I'm really thrilled about the comments and the surveys that were submitted. Yep. Um 68% open. Yeah, I would say we're happy with anything over 60%. And in the number of staff you had that feels really good. So I wish it would have been like 98%. Yeah, but remember with part-time staff like some of them they might float in a variety of spaces, right? So they may they may just not take it because I don't really have a dedicated space. So that

079number feels really good. There were multiple opportunities emails from me to our staff to say if you wanted obviously there's no requirement to do it but uh everybody had the opportunity to voice yeah their opinion if they wish I will say that. All right. Thank you. I don't safe travels. So, a lot of this information will come to you. Yeah. We're just going to present here. Yeah. Yeah. before the media. Just so I'm clear, we haven't hired them for anything more than an assessment. Correct. Correct. The right the extent of the relationship is to get us through the facilities assessment at this point. So they're sort of settling the product after that. Short answer is yes. And that's going to be conversations that we'll have to have as you know their priorities might not be

080our priorities and that's okay. They didn't express that to me. They're their job is to say, "Hey, look, based on what we know with our expertise, this is what we see, but they might have it as a one and we might have it as a three in terms of priority." That's okay. The reality is that we as a board, admin, team, staff, community are really going to drive this Awesome. All right, let's keep going here. Item number six, policies. This will be the first read, second read, and approval will be at the July meeting. Do I need to read all of these? No, no, that is for your um your information. Uh there's a lot of policies. There's a lot of technical changes. Uh there's a Senate policy. Um and then there might be a

081couple others. We uh will have a policy committee meeting for the July meeting just to add so that can be as to the second meeting of the July meeting. It's a lot of stuff to be able to go through. So, I would encourage you to do your best to get through them. And that's why, you know, when we um we wanted to have like, you know, the the policy committee meeting before the board meeting have first reading, second reading, but because there's so much stuff here, we wanted to just have a first reading tonight. So, you guys had a month to digest it and get everything. So a lot of them are minor technical changes, you know, not not a lot of substance. It would be helpful with a huge pile like this. If you

082could highlight specific, you know, look at these three. These are, you know, they're all in there. Oh, thank you. All right. The We've got a All right. Item number seven, the proposed schoolboard meeting dates for 2526 and the scheduled board retreat. I trust that uh you all took a peek at that. Any questions? When is spring break next year? I was going to ask the same question. Well, let's go to the calendar real quick. Give me 30 seconds question. Although, wasn't it you that missed it because you decided to cheap out on a flight? I do believe. Okay. All right. I think that was a very accurate description. We moved spring break um upward or back week. So, it's the uh it's the week of the 15th through the or the school day is 16th

083through the 20th. So this is the Monday before spring break, the March 9th, correct? March. Need a really cheap flight. And then the annual meeting will be scheduled for typical Monday of September. Retreat date. Um we are looking at the um the Wednesday after the uh the July meeting. That's kind of typically when we have it. So, when is that? Well, let's take a look. Uh, the board meeting is um is set for the 14th would be the second Monday of um of July. So, we're looking at the 16th. Does that work for everybody? Now, we now we can make it a different day. I know um we can make it the following day, the Tuesday if you know because I know some of you have kids playing baseball sports and stuff like that. Yeah,

084I'm in the kids swing baseball mode that night. I think we have a What about Monday the 21st? The following morning. How about Monday, Tuesday? Bang. Bang. That would work for me. The 15th 15th co for everybody. All right. My wife hasn't told me what that is. I have the big calendar. What time does retreat go for? Uh, we usually start about 5 and I think it was an all later. We got done 8:30 last time 8:30 in the morning. There'll be food in Red Bull provided. No test. So, where are you at? 15th and retreat on good. You all good? Are we good with that? Okay. We don't need to approve that, do we? The uh What time is that at? 5 o'clock. 5:00 count. No, that's just um something for us. We won't

085But we do need to approve the um Well, we need to approve the dates for the um the um So, I'd look for a motion to approve the uh school board meeting dates for 256. I make a motion to approve the board meeting. All in favor say I. I opposed. It passes. Item number eight and approval items. You want to go get them? Okay. Interd district transfer. Parents are on the call. Um we have a student uh interd district uh transfer from a parent that would like to move transfer from river to northwestern elementary. We get any correspondence on this. just a just a message you sent. There was nothing more. No. So, so um Morgan Caucus here, her son is Gage Cohen and um and she he's a fourth grader going to be a

086fifth he's actually going to be fifth grader next year. She would like him to go to Northwestern Elementary School next year from River. So, um would you like to say anything about you know just just uh I would like him to vote. Um he is an IEP student. Um he has been since third grade and he has struggled with third and fourth grade teacher. I feel like he was mistreated between the way they disciplined him and singling him out and bullying him basically with a target on his back. I mean he got to the point where they weren't even asking for his side of questions. He just continues getting suspended and in trouble and sent to Miss Dolls and sent to Mr. Lies. I mean repeatedly over and over again. Um third grade teacher put

087duct tape on the floor and told me that the reason she did that was because no child in no child out says the rest of the kids that he's a naughty kid not to play with. I mean he's always signaled out as the bad be. Um the fourth grade teacher before even the first day of school is the meet and greet that they have. Um Gage was super excited fresh new year put all that behind us stuff. We get in there and my son is picking out with his dad his little things that they have, the crayon boxes, the books, whatever, and looking for his desk while I was talking to his teacher. He said, "I can't find my desk." And I was like, "What?" And she leaned over into my child's face that day

088and said, "Because you have to earn your place back in the class, and his desk was already pulled to the front of the classroom. I don't understand that. Um, he's an IEP kid. How How is that supposed to help him be motivated to want to anything?" He started crying. He was upset. I just kept going on with these things with this now fourth grade teacher. Um it was heartbreaking for him. Um the last incident happened with apparently it's her daughter is in the classroom also. He went up behind her, put his hand on his shoulders and said wiggle wiggle or jiggle jiggle whatever. She turned around and told whoever that he was dry hunting behind her and this is it's just cruel and mean. And nobody even asked my son for his side and they

089just went with it and he was instantly suspended. He was terrified to go back to that school. He was crying. His lip was shaking. I know my son's a fiber and when he's not fibbing he is scared. So I don't want him to be there anymore. or I pulled him out of school after that and I don't want him to go back. So, we'd like to have him go to NES. We feel it would be a fresh start for him, a bigger environment, more kids. Um, and um, Mr. Larry, you would agree with that? I agree. Yeah, I think it would be a good a good move for um, I would, Miss Neielson, I would assume that we can support the IEP at the elementary school. They have better programs for that here. Yeah. Whatever

090to work with them, whatever is on his IEP, the his services will be provided at you deal with the larger population. So I mean there are pros and cons to small classroom sizes and there are pros and cons to large classroom sizes. But we have seen some success historically. Certainly I don't think situations quite like yours because everyone is unique but um that have moved and we have found success for the student and his parents. I like I said I just felt like he is he's got a target on staff and he is unhappy and all the kids know that he's constantly in trouble. It's hard for him to to anything. I mean who wants to go to school in fear every day of how much trouble they're going to get? How is a teacher

091going to treat you? You know vice versa. I mean, he literally feels like he has a target. He's only 29 years old. I mean, this is supposed to shape and build my son to be a sweet, loving, caring child, and he is petrified to go to school because of these women. So, I just I don't want him to be there anymore. Do you have other children in the district? I do. My daughter actually went through the school system just fine. Um, you know, she's in college, she's doing great, she's thriving, and then I have my son, and it's this has just been a nightmare. I mean, you don't you don't have other children currently in the in the North. Just kid. Um, did you talk transportation at all? Um, it's not a problem. That's not

092a problem. Okay. Any uh questions or comments, I guess, from the board. Well, that being the case, I would uh entertain a motion agreement. I'll make a motion to approve the inter district transfer from my river to I'll second. All in favor? Anybody oppos? Let's hope that it works for you guys. Thanks for being patient out there. Yeah, no problem. I done messed up all of my stuff. Yeah, but I got two different sets here. I You're not helping somewhere. Sorry, new at this. All right. So, uh, item number 8B, the WIA senior high membership renewal for 2526. Mr. Moore, pretty self-explanatory. Every year we, uh, we, uh, have to, uh, renew our membership, uh, to be part of the WIA and so we are looking for approval on this. Is that same as there

093was no fee for that? I believe WIA does not does not charge fees. Yep. How do they function? Where do they get their money? Um they make their money on um their tournaments, sale, ticket sales. Um they're um they're a pretty good spot now um where they're uh getting ready to start a foundation start you know start help they're said very private um organization run by the state. So they they set their fees for the regional section statements and it's kind of where they generate most their money. Right. I make a motion to approve the WIA membership renewal. All those in favor? Is there any other discussion? All those in favor? Opposed? Pass. Item C, the use of Wisconsin surplus auction site to list various items and transfer this to Mr. Petro. Yep. Um, so

094we're kind of at the point of the year where we have some surplus items that uh the district no longer needs and uh we used the Wisconsin surplus auction site last year. Um, and the best part about it is it's free of charge to us which is great. Um, they do a really good job of getting information of what we need to sell in front of a lot more eyes than if we were just to try to do it locally. So part of what my job is is to try to get the most money out of the assets that we do have. um that turn offsets costs. So what we're looking at is uh essentially this is kind of an old one for those of you who have been on the board. Our white trip

095buses um have reached the end of their useful life for us. We did attempt to um sell them last year. They did not meet the reserve, but it's it's time for us to move on. We have replacements uh coming here in the coming summer months to have a a route bus be able to get our athletic teams and our to where we need to go. Um we do our Mr. Amos is here with me. Um our recommendation is to not have reserve on those buses this time around. We don't necessarily have we'll have a use for them moving forward. They're still in good shape, functional for someone in the right situation to use. Uh on top of the two white trip buses, there are two old yellow route buses that I believe are no longer

096in commission. Um so for us, we can't use transport students, but there is a secondary market for that. Um other things that are up uh a little bit different this year, our teched program, I worked with Mr. Charlie. Um there's a series of different tools there that are listed at the uh enhancement that have either been replaced by newer models or just no longer used. So these are um basically shop tools that have been sitting in storage for a number of years, two, three years depending on the particular tool. Um but it's time to to find a new home for them because ultimately they're just taking up storage space for us. Um they are working models, something that could be of use to somebody else that'd be interested. And then uh there's a CNC plasma

097cutter that we're looking to replace. Uh talking with Mr. Charlie, he'd like to set a $6,000 minimum reserve bid for that particular piece of equipment just as it's worth in his eyes at least that much in terms of dollar amounts. So, um I guess I need a motion to use Wisconsin surplus to list these items. So, we'd be looking at I believe the end of Juneish somewhere in that range. We're hoping Yeah. 1 of July. Yep. What are the replacement buses scheduled to be here? They could they're I think they're in they're in the state already, aren't they? Yeah, they're in the state. So, we're not dealing with an issue come from Canada. That's why I don't know if I can just say we're waiting for the next budget year to start. Oh, it's the

098reason we're wait. We could have them tomorrow. Okay. Do you remember what the reserves were on those two-way buses last year? I'd have to look. I want to say around 25. Yeah, that's my recommendation. Do you remember what they were on those? They were close. It was 22ish. I mean, would we sell them for $3,000 if you know again for us and I'll let Art talk about I don't know what functional useless serve for us anymore. You have to tell me that we can't trans. Yeah. It's just getting the value out of Yeah. Well, there's no value if you can't sell it. Just a quick remind me if we so if we sell these four buses um does that still leave us with any spare spare buses that aren't being used regular routes or anything

099or what's happened is we just got two buses here a couple of months ago. So um it's basically going to get us in the position where our sub buses now are going to be propane buses. We have now gone through the whole cycle. We will still have three diesels, but uh um we're the diesels weren't really used very much this past year. So that's the position we wanted to be if we wanted to be. So the propane are our spare buses. So another year or so we will have no good shape. We actually in my opinion have more buses spares than what we do. Okay. I want to hear Thank you. So that so that trip buses that that'll be propane to there those trip buses are going to be gas um for the again

100going back into the the history books here a little bit. The reason why we want to go with gas is they're just easier to fuel and we got to go longer trips. Sometimes we are chasing fueling the stations for propane which or just no dies like I thought. Yeah, we are kind of known for our prison look. So are we going to sleep on a white bus? These are these are yellow buses. Oh yeah. Um and the reason being is that we want to be able to use them as multi-purpose buses. So much to the sugar end of our maybe some of our student athletes and coaches. They will serve a couple of roles unless the board tells me different. I know it helps us out in the pitch that we can use those. I'll

101make a motion to use Wisconsin surplus option sale. Does this need to be a roll call or we're not spending money? We're just roll. All right. All those in favor? Anybody opposed? Motion passes. Item number nine, the administrator report. Uh, letter A, communications received. No, no communications. All right. Letter B, the maintenance report. I would assume that you all got them. Hopefully read them. anything that we're uh we're in prep for summer cleaning is really what's going on now. So most of our buildings are pretty quiet here in the month of June. A lot of our custo staff take vacation time during this month and hit it heavy July and August. So getting into that mode last you're in the buildings here eventually you're going to see a lot of furniture in the hallways. Item

102C, the WASB correspondents and legislative report. Let's see what you have to say, Mrs. Budette. All right. Um, there is a new bill that has been circulating for co-sponsorship that could dramatically reshape school budget planning in some districts. LRB-0960 would change the distribution of equalization aid payments made to school districts to more evenly spread these funds across the year. Under current law, the state pays equalization aid to school districts for each school year in the following four installments. 15% September, 25% in December, 25% March, and 35% in June. This bill would gradually change this payment distribution by subtracting um percentages to even it out. Um districts that are more reliant on equalization aid often find themselves experiencing some cash flow issues late in the fall um since September payment is lower than others. Um the

103Senate Committee on Education has scheduled a public hearing for next Tuesday. Um well actually it's tomorrow. Um the hearing will focus on two bills, one one of which has already been approved for passage by the committee's assembly counterpart. Um that bill will amend current law regarding the academic excellence higher education scholarship. Um and there will also be a hearing um that will feature SB41, a bill that creates a competitive grant program to the office of school safety for any school, public or private wishing to seek school safety upgrades. Um and then um I am sure you've all heard that the uh governor and legislation has also been an impass and so the budget has been sent to the joint finance committee to be finalized. Thank you. Item D, the C12 report. Mr. Popes, what you

104got for us? We met on May 27th. Um, new board members were selected and sworn in. Officers were selected. They looked a lot like the prior officers. Um, approved a meeting schedule for the 2526 school year. CC12 administrator and CC12 directors provided the annual report. Uh, we approved staff handbooks for certified non-certified CC staff and approved preliminary agency budget 42526. There we go. I don't need donations, Mr. Bar. Well, we've got the Iron River Lions Club made a $500 donation to the district. Uh Mission Covenant Church made a$1,257 um dollar donation to the district. Uh the Rotary Club made $8,000 donation to the district. So, we thank all three of those um groups for their generous donations in the year there. Well, the school year, I should say. Yes. Uh item F, reports from the

105Northwestern Elementary, Iron River Elementary Schools, the Northwestern Middle School, Northwestern High School, the athletic director, activities coordinator, the director of special education. I would trust that you read those reports, although I would I think my computer didn't allow me. Yeah, I tried to get to the read the 500. Yeah, I could read. So, what's the deal there? I mean, you put it in there for us to look at and I can't even do that. Oh, when you click on it, it says, "Come on, this is funny." Remember last week or lasting a little? So, I did you guys get to see it when you click on it. No, it wouldn't. I'll send you just when you click on it, it said it was just going to ask for access. Then again, I thought, well, there

106was a whole year of something to knowing that it was a joke is is now now it's funny. Got lots of people working on it. We were interested. Uh, item G, staff, student, and community recognition. Mr. Warren. Well, there's quite a few here. Mr. Mrs. would like to recognize the following link crew leaders for volunteering their time uh for the fourth grade kindness retreat on May 16th. Addison Hansen, Claire Nielsen, Jared Fawsome, Austin Lonnie, Ashlin Sland, Amy Sland, Odin, Cooper Lton, Ellie Pearson, Emma Winterstead, Grace Schmidt, Michaela Geyser, Oscar Dons, and Shelby Castle. These juniors and seniors gave up their entire day to spend time as a small group um leaders for our retreat. Their leadership and um and mentioning um skills made huge impact on our students and they were able to build lasting

107relationships with these students in a short amount of time. The retreat focused on how kindness can make positive difference in our school and the idea of being a hero for classmates by using kindness. These link link crew leaders exemplify these qualities in their interaction with our students. The leaders um from the um youth um frontier also made mention of what an exemplary group our kids um our kids or what kind of kids we have. Uh we'd like to also give a very special thanks to the Northwestern Tiger Education Foundation for providing all the funding for this um exceptional experience. If not um it wouldn't have been possible without their support. um at uh Northwestern Middle School, seventh grader, uh Dakota um uh Titan would receive state recognition with exemplary writers award from the Wisconsin Department

108of Public Instruction for her excellence in writing in the CISA 12 creative writers workshop. Thank you um also to Mr. Bob Beern for creating, fostering, and maintaining opportunities like this for our tigers to participate in. Uh Mrs. Craig would also like to recognize uh Shelley Pearson, Marcy Miller, Michael Lundine, Amanda Frederickson at NMS uh who went out of their way uh to make um our school absolutely sparkle and shine uh for the record-breaking attendance of our uh Northwestern Middle School fifth grade parent orientation. Uh we know we know that facilities matter uh and families are choosing um what is best for our children and where uh to send them as these folks uh went above and beyond uh to make NMS look its best. So thank you u from Mrs. Craig and we have a

109congratulations to the M the N the Northwestern Middle gold or G gold medal educator award nominees this year. these teachers who were nominated um by students and their families at Carson's um Orthodox uh Mr. Burren, Mrs. Pinley, Mrs. Jardine, Mr. Lee, um Mrs. Malisa, Mrs. Melie, and Mr. Olsson. We're so proud of all of you. Um uh and the NMS staff um and thank your families and um for taking the time remembering all the hard work you did. Uh congratulations to the amazing staff at uh Iron River Elementary School as they have been recognized by the Wisconsin Department of Public Instruction Day and named uh 2023 24 school of recognition high progress school. Um, our continued high performance of Wisconsin Board exam marks Iron River Elementary School as one of the 20 just one as

110one of 24 schools in the state to receive this high progress rate. Outstanding work. That is a lot of recognition and I think that's very welldeserved. That's another great way to end um the school year when you hear the stuff like that that's going on. And I I I would say I think the juniors and seniors that participated considering that's the end of the school year to be able to kind of time and effort into willing I mean maybe it was willing to get out of class for a day, but I would also expect that that that that list of students was they make that a priority. They they do. And you know what that um that speaks to and I I say this a lot that speaks to the character of our kids. I

111mean we have really great kids and they and they lead by example and they pass it on to the younger kids and they um and they don't do it because they have to do it because they want to. I truly believe that. So uh item number 10, comments from the audience. Now that we have concluded the business of the board, we will end