001I take the extra. >> Ashley, can I have a copy? >> Okay. All >> righty. I call this meeting of the special board of the education meeting on Tuesday, August 5th, 2025 to order at 6 p.m. Start with the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America. and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> First of all, we have an announcement of notice for an open meeting publication. >> All good. >> All right. Oh, we say this has been public in the appropriate spots. Sorry, I did not say that correctly. This meeting has been posted in all of the appropriate spots in uh appropriate time in preparation for tonight's meeting. Our first item is approval
002of tonight's agenda. >> Move we approve the agenda as presented. Second. >> I have a motion in a second. Any discussion? >> No discussion. Ron, are you taking notes? >> Thank you. I was just thinking I got it. >> Motion in a second. So all approval, all who are approving the agenda, please say I. I opposed. Same sign. Very good. All right. Our first order of new business tonight is our reorganization given the resignation of President Justin Kent. So, we I believe need to revote all of our positions. >> Yep. Or at least >> I'll make a motion that we uh have uh Becca move into the president's position and Patrick Griffin move into the vice president's position. Second so we can discuss discussion. >> Patrick, is that something that would be acceptable? I always
003want people to accept the before we just, you know, >> too bad. >> It is a I'm comfortable with that motion and a second discussion. All right, let's vote. All in favor of moving me into the presidential position and Pat Griffin into the vice presidential position, please say I. I. >> I oppose. Same sign. And so we are reorganized. >> Reorganized. Okay. >> Okay. >> Um we do have we need to redo the uh Nope. The treasurer would be Dean. So the So our new board is uh President uh IMS, Vice President Griffin, Treasurer Doberton, and Clerk Con. And we don't have to revote on those. We if we're all if everything's good there. Nope. The reorganization the seats that are now vacant are filled. >> Right. So >> Oh, we just have to do
004committees. >> Correct. Yep. >> Okay. >> Yes, we have three committees. >> So, we've got a we table the committees until we appoint a new uh board member. >> Do we have any meetings coming up? >> Um just in August. So, um we will have a meeting. No, no, no committee meetings. Correct. Sorry. The current committees would stay as is. Uh they just would be the vacancy of Justin Kent would be vacant on those committees. So >> So you don't need Am I allowed to discuss? >> Go please. >> We don't need to worry about anybody meeting or anything coming up. It'll just go to the full board in the meantime if something should >> only concern >> it would be negotiation policy and facility. My only concern truly and I'm sorry for not bringing
005my computer would be the uh is it board policy that there is two members >> on committees >> and I'm happy to stay on policy if that's what my peers would like. >> Can we do something essentially just fill them for >> I would fill them now >> immediate time frame. I don't have my computer >> and then reorganize again. I think I'm more comfortable with that just with school starting if something comes up and you need >> a committee. >> Yeah. So, sorry, Rebecca. >> I received my motion. >> Thank you, Dean. So, we would be looking for a do I need a motion or can we just we can discuss this without No, last time whenever we appoint committees, we've always made a motion to approve uh the two committee members and then
006we did a motion in a second and then we voted on each one. what we discussed before we did that. >> Can we just redo the committees that Justin was on? >> I think so. Yes. >> Yeah, that's absolutely just like we did with the >> So, let's have let's discuss. So, it's policy, finance, and >> Negotiation. Yes. >> No, policy, facility. >> Just policy and facility is what I have. >> I also have negotiation. >> Negotiations. >> Oh, and negotiations. Thank you. I'm sorry. >> Okay. I said the wrong one. I said finance instead of facility. Uh shall we start with negotiation? >> Sure. >> Can we still discuss? >> Yes, I think we are discussing. >> Dean, are you interested in staying where you are? >> Yeah, I'll stay everywhere. Okay. >> I
007am now I just >> does any >> I'll be easier to transition somebody into >> say I will >> uh committees once they're on board than to uh do this process all over again. That's what I was trying to avoid. >> Right. Our board comm our our board policy is is they shall include two board members. >> So we'll just get a dump. >> So can't we just appoint somebody to to fill that position until we reorganize? >> I'm hoping. >> Correct. Yes, we absolutely can as long as there's two board members. >> Motion to approve Rebecca's welcome negotiation >> to negotiation policy and facility committee and then we'll reorganize. >> Okay. move. Is there a second? >> I'll second that. >> Second. >> Yeah. >> All right. There's a motion and a second to
008appoint me to all of the things, negotiation, policy, and facility. All in favor, please say I. >> I. Same sign. And I am on all of the things. Okay. >> What I did hear though is is a recommendation or a request to have this as an agenda item as soon as a new board member is placed that we can reorganize for committees again. >> Nope. That'll just be a request that came through Dean verbally >> and then we'll put it it becomes an agenda item when it's >> new business. >> Y >> thank you. >> Okay. Thank you. >> Okay. >> Items for the next meeting. That's where it'll come under. >> Correct. >> Yep. >> All right. Then we are looking at we are moving on to personnel actions. We didn't have anything else
009to reorganize. Is that correct? >> Right now we just would like to go actually to item number two which is the uh how we would like to go about filling >> and just reviewing that process. That's okay. So, per policy 133, um the board is to declare a 14-day window to where we are accepting applications. So, um that 14-day window, if the board is okay with that, I will start that tomorrow, which will be August 6, right? And we'll run through the 20th. So, there will be a two-eek window. I will make an official posting. That posting will be on our website and posted on our uh where where all the postings happen as well as a public notice to our families that will go out to as well that the board is accepting applications.
010Um just as a reminder for everybody who's watching in the board, uh the appointment is for through approximately uh the third Monday or the third Friday in April. So um third Friday in April is who the person would be filling in for. They can choose to run like any other member of our community. Uh but then they would have to be reelected during the election to continue after April of 26. So >> when is our next board meeting? >> Our next boarding is set or meeting is set for August 25th. >> Okay. Um so that is after the twoe window. >> So just looking for uh a date if we could put a date on the calendar because per board policy we do need to interview all of the applicants who apply for the board
011vacancy >> and we have to pick a date to interview. It would be great if we could pick a date since all of us are here. >> So, let's say 10 people put in an application. Everyone wants this seat. >> Everybody wants it. Y >> very popular. >> How long does an interview is it a public interview? Is it >> It is a public interview in open session. So back in 2022 when we did this um each board member create uh if they had questions they would like to ask um sent those into myself um and I collected those and shared them with all the the board members you know frequently so you're not asking the same questions and then ultimately all of the questions that are desired by the schoolboard members then would be
012asked during that interview. So that can help also decide some time frames. So if you have 10 people um if you want to ask 15 questions it's probably going to be about a 20 minute process per person and you need to plan accordingly. No. >> Is it possible since we don't know the number of applicants to put together a we think we'll be able to do it on this pending number of applicants and then we could change it if >> absolutely absolutely >> kind of what I was thinking because otherwise that could make for a really long board meeting >> as long as the but again it it could happen like for instance our regular board meeting is August 25th at 6 o'clock if we wanted to commit if the board could commit to say
013starting at approximately between four and five depending on how many applicants you have uh the board would be together. It's not an extra day and then ultimately that evening if a board member is selected per our policy and through that process um the clerk just swears them in and they can go. So they can begin that day uh if that is the choice and the will of the board. >> Works for me. Set it up for how many applicants we have. I'm good with that. >> So before we we'll just continue to keep everybody in there and it'll be before the board meeting on the 25th. >> Just check the 25th just for a second. I I have to meet my new boss at 4:30. We have a new provost and I have a meeting
014with him at 4:30 on the 25th or 3:30 to 4:30. So, I could be here by 5, but I couldn't be here before. >> You may not need that much time. So, the earliest you could be is five. >> I could get here at 5. I come straight in from there. That gives you probably the time for three interviews, four >> 3 to 4. >> And we could always if >> push back the >> we could start the meeting >> 6:30 instead of six. >> Do you want to start? >> We could we could do that. >> Meeting is it? >> It's not a heavy meeting. >> Okay. >> August is not a heavy meeting. We can declare a start time uh as we know how many applicants there are. That would be ahead of
015the posting. So yeah, absolutely. Okay. >> Update. You should get questions compiled too. >> Yeah. I would say if you could have those questions compiled to me by August 20th, that would be great >> because then I can share that out with the board. Um, again, not to say that there can't be other questions added. Obviously, that would be the will of the board. Just don't want to concern, >> but I just recommend that if you ask one question of one candidate, you ask all the questions. >> Absolutely. >> And those would be scrubbed for, you know, just like any other human resource interview as well. So, >> when people put in application, is there a form? Do they just put in >> I'll go through per board policy? It's just a letter of interest.
016Okay, >> that's it. So, yep. And again, I'll create a posting and I'll share that with the board, our community, and that'll be ready to go tomorrow. >> When I say the posting for the twoe window, >> correct? >> Yep. >> Okay. Okay. >> And after 5:00 p.m. on the 20th, >> there is no more applicants. Correct. >> And you send us a list or >> I send you a list and say, "This is what it is." And then we will invite them and then I'll just schedule them accordingly to >> So then we'd also have Friday to figure out what Monday is. And that still gives us enough time for posting. In case there's 12 applicants, correct? >> Have been going out on Thursdays. >> Board packets have been going out on Thursdays and
017they'll still go out. It's just that the time changes. We just need to give the time change. >> 20th is a Wednesday. We'll have plenty Thursday. Okay. Okay. >> And you know, past history know how many. >> I hear you. >> Past history. >> So, thank you very much. Thank you. >> Now, we're on to point three. >> Yep. So, uh, so we have, uh, five personnel actions this evening. Um, two part-time teacher contracts and a letter of appointment and two, uh, resignation letters. So, uh, it can be up to the board if we want to handle those individually or as like we do in, uh, regular open, it could be consent. >> I'd like to handle them individually. >> I would also like individually. >> Okay. So, uh, the administration is, uh, recommending the
018board make a motion for the, uh, the proposed teaching contract for Joan Kubish as presented. >> Second. >> We have a motion. >> Motion. Motion. Second. >> Motion and second for contract for part-time math teacher Joanne Kubish. Any discussion? >> I'm pleased to see Joann's coming back. Any other discussion? >> All right. All in favor of approving this contract, please say I. I. >> I. Oppose. Same sign. Unanimous and approved. >> So, uh, the administration is recommending the board make a motion to approve the proposed contract for, uh, Lindsey Kent as presented. >> Motion second. We have a motion and a second for the contract for proposed contract for part-time FCE teacher Lindseay Kent. Do we have any discussion? >> Put us in a difficult position, Ron. Bringing her back. Uh, you know, the feedback
019we got from the community was uh overwhelmingly in support of her. We did get one this afternoon that was not in support. Um I I'm still struggling with the issue, but uh it's purely because of uh my past history. And so and I was disappointed in all the open records requests. That was uh very disappointing for me. Uh, didn't find any dirt on me. Did you when you were looking through 40 years of uh records, did you? I submitted what was requested. >> Okay. Um, I'll tell you right now, I will abstain from voting. Um, that's what from what the feedback we've gotten, it's what the community wants. Um, but I still have a problem with it. So, I'll abstain from voting. >> So, sorry. Let me put that on what I tell my students
020to do. >> And she remained the most qualified. >> So, we did repost. Yep. We reposted. She uh reexpressed her interest, reapplied. And when we take a look at all of the applicants who have applied during this round, um we we still believe she is the best candidate for this position. So I'm I prepared this as written so that I say it as I meant to say it before I read that part. So people still have spoken with me. I'm I'm sad for our community that people are feel that they're unable really to talk to the whole school board at um so this is some of the people have spoken with me. So but this is what I prepared to share. So I want to say I've really struggled with this discernment over the past
021several days. The resignation of the president of the school board does take care of my procedural concerns and conflict of interest concerns. Some of those who spoke with me also had conflict of interest as their primary concern. So, the resignation may have allayed those concerns. Others have continued to have concern about the school community while another contingent is very supportive of this hire. We are not too many years out from a time of significant chaos in this community surrounding our board and our schools. And I discussed this concern with Mr. Newcomer and Dr. Russ. The administrators believe they can facilitate a healthy community, including this hire. While I believe it adds an additional level of work for them over this next year, they seem willing to do that work. That is my comment. Is there
022other discussion? >> Just uh briefly, I in the face position the last couple years, this would be the third teacher. Um she has uh two masters, one in education and like Dean mentioned the support was overwhelming uh for her. Um I didn't receive any uh negative emails or calls after her last board meeting, just one before. And um you should have had one in your mail to date. >> Yeah. Okay. and you know I didn't have to deal with whatever happened before being a new member of the board. Um so if I just look at her CV and the support I'm still going to support her and also with the fact that uh Dr. Russ and his team had another open interview with people and chose her again. It just indicates that um hopefully like
023I said she'll be uh previously she'll be uh uh do an outstanding job in position. So I'm going to vote yes for >> uh I did have one other question about a provisional license. Ron, I asked you about that. Um how often do we hire teacher with teachers with provisional licenses? >> Um quite often actually. Uh like this year we've hired special ed fourth grade >> um be our third this year out of our sec. It's not uncommon because in order to get off a provisional or probationary you know in your first you have it's within your first six semesters of teaching. So on that seventh you are allowed to apply for a lifetime license. So uh it is not uncommon for us to hire a provisional or probationary license. other discussion. aside from the
024amount of support it from people in the community that reached out and said that she was a good fit. Um, like Patrick, I voted yes last time and I would vote yes again today um for the simple fact it's our administration's wheelhouse to make these recommendations and um for hiring. And last meeting it was mentioned there was only one other time that someone was not brought on in the past just one other time. So um >> although I was thinking we did go against administration's uh recommendation when it wasn't towards the person but towards the position about whether a position should be part-time or full-time and we did that with the band instructor or the band position a year and a half ago. I was on the board so it had to be within the
025last two years. >> There's been there's been opportunity. There's been times too more and you know I think of you know um the associate principal contract that was brought forward as well. So there's whether it's personnel or whether it's you know the library project I mean insert it's not always I mean the board discerns and they make the decision based on the information that they have. So >> yeah. >> Okay. Stan corrected. I still support it. Okay. >> Other discussion? >> Forgot about that. We didn't talk about that. You're right. Last time it was only one I could remember. >> Two. >> I hadn't thought about it last time either. I remember >> only one too. Yeah. >> So I apologize for not bringing that forward at that time. >> Other points of discussion. >>
026No more. >> No. >> All right. We have a motion to approve the proto proposed contract for part-time FCE teacher Lindseay Kent. All in favor say I. >> I. Opposed. Same sign. Abstensions. >> I'm D. Okay. Motion carries. >> Motion carries. >> Uh looking for a uh board to make a motion to approve the letter of appointment for Erica Flanigan as presented. Uh Erica is moving this would be a revised letter of appointment for her as she is moving from part-time to full-time uh in replacing the position that will soon be vacated by Katie Fipps. >> Make a motion. >> Second. >> We have a motion and a second for the revision of the appointment letter. Is that how you say it, Ron? >> Uh just the approval of a letter of appointment. >> Okay.
027the approval of a level letter of appointment for Erica Flanigan. Is there any discussion? Seeing no discussion, all in favor, please say I. >> I. Oppose. Same sign. >> All right. >> Uh then we have a letter of resignation from Katie Fipps. Uh we appreciate Katie's uh she was with us for a semester and we wish her the best of luck in her next steps as a teacher. So she got a teaching job. We're super excited for her. >> I'll make a motion. Second. >> We have a motion acceptant second to accept the resignation letter from Katie Fipps. Discussion. We thank Katie for her time with us. All in favor, please say I. >> I. Opposed. All right. And finally, we have a resignation letter from Stephanie Satoula. >> Yeah. Again, thank you, Stephanie. For
028the last eight years, uh, she has found a position that really fits her and her family the way it sounds. So, that's that's all I know. But again, we'd like to thank Stephanie for her past eight years. >> Make a motion. >> Second. >> We have a motion and a second to accept the resignation letter from Stephanie Satoula. Do we have any discussion? >> We also thank Stephanie. That's a great length of service with us. We appreciate it. Other discussion? All in favor, please say I. I. >> I. Opposed. >> All right. >> I move we adjourn. >> Second. Have a motion and second and a second. All in favor, please say I. I. >> I. Discussion. >> Thank you. Thank you.