001all right good evening every we are super excited to be here to Showcase I know we had plann on coming last month to Showcase uh our spelling be Club so as I I found out it's it's a big deal like a lot of lot of different things in M I'm finding out so I love this picture because it shows um spelling be is all about like third grade to eth grade we have a lot of different kids involved so this is really you think about a district this size that we're able to do some things between the primary intermediate I'm going to let Mrs HMA go through some of the things with spelling be she's been instrumental her leadership with really you know from day one when I think when I met her this past
002sumers sake we got spelling be we got spelling be and she was very passionate about the spelling be and um I got to be like what was it like a backup judge or something or what was it what did they you weren't a backup you were one of the three judges okay as one of the three judges it was very stressful after round I feel like we had like 75 rounds in the spelling be so I think I did okay but I was like assistant to the assistant judge or tiebreaker judge tiebreak I was a tiebreaker judge um we've had a number of staff that helped out with the judging um Mrs Marine uh Mrs Selby we had some other folks that helped out to make it a really good event it was backtack nights
003and I joked with Mr newcomer that I can't remember the exact amount of rounds but I was bragging the amount of rounds because the kids kept spelling words correctly I think I got a text message later that night at like nine o'clock he beat us by like 20 rounds which I don't know how that so we have some really good spellers in meron so whatever we're doing here let's keep that up but I'm GNA turn it over so um as we go through and you'll see a little bit about um just really our purpose so really what's what's cool about this is anyone who's interested in being a part of spb they could be a part of it so it's really around like you know in the last thing I is I have fun obviously
004spelling strategies vocabulary public speaking skills is I was stressful I wasn't even up on stage and these kids can you guys face this way so we want to see you so they're up on stage like spelling these very difficult words and it was so much fun so really a great thing but I'll let you talk to some other details so it's really am how kids will be a part of love so much else uh my name is Justine ha and I've been a read interventionist mainly at the primary building for the last six years this is the 11th year that I've been in the spelling be world and my fifth year completing in spelling be Club here at we started during this pandemic with 24 students practicing six feet apart and completing on stage six
005feet apart taking off our masks as we came up to the microphone um kids weren't afraid and they came back for more and this year we had 41 spellers between both buildings a celebration celebration of all their hard work and the primary and inmunity 111 students have tried their Lu over the past five years at trying to win scripts $50,000 grand priz um I love that fames make this a family affair 19 families have had two or three siblings priv the club um I love it when siblings are up against each other on stage the SN sisters aren't here but just to have like thatly rival um really makes it fun uh 28 students have tried the club for more than one year and two students have been involved for all five years in the
006club including Ella over there I've always had a teacher to help me pull it off and I couldn't do it without them because it's all the little extras that I think just make kids want to come back um School winners go on to the FIFA Regional PMP wuke past year no one went and represented the umia and I judge so that way our students come familiar SP here I also pronounced for instit regional bees and spelling is a pretty big deal to me at the rudimentary level in intervention um and I love coming up here and having a little bit more level somay I'd love to go with the student St so just anybody that really wants to practice can make this man I will go with you sure I'm really humbled by the amount
007of interest in an academic Club especially when kids are empier than ever with all their Sports and activities I enjoy working with a variety of students outside my intervention position and sharing my love of literacy not every student is to be a part of the Martin Athletic Association or being an Allstar athletes and I really love to just make a place where other kids can have AAL B families have been so kind and support them thank you for inviting us here tonight and recognizing the accomplishment of our town than they were the night that they won their troph for being the top three in their building sing open up to any questions any board members have any questions so just people text yes we text that was like this is the longest rounds send a
008text how how many do you remember how many rounds it was I can't remember the number off the top ofbody I know it was over 60 because there were 30 rounds that just the top spell something yeah I have never had kids go that long like they legitim legitimately memorize the spelling lists and I had to go off script which I've never done that just thats that they haven't previously been exposed to studied um so it was it was just amazing very sorry it took a lot of oh that was fine was fine I had two cupcakes thank you PTO you to recharge oh yeah absolutely uh my my as a judge I was not a backup judge I a real judge and I was a tibre judge well intermediate we write as judges we
009write down every letter they say I thought I was probably to wear a break the next day pretty sore but it was awesome to see two sisters on last sibling Ral because like there were like yawns as they were trying to spell okay and then you don't realize how the gym L into the evening but yeah the got through no the top three are all back unorthodox spell it oyster's turkey at the end of the word but your word that's the try words usually see Kate comes at the end of the word after short model but she knew it was just so those are the moments that have the what I call Elephant moments the that you never forget never forget and then at the end of the spelling I have little elep cut out
010the name and the word appreciate if you have a chance to check out this going be next year it's it's it's a great evening so couple we got some certificates again again congratulations on winning here this evening but again get one more big round of applause for our winner congratulations job noan congratulations and and also are not here this evening and this P thank you so much for running that and your team because we had other staff members at assist correct yes and those were y so thank you much from our celebration to our showcase we wanted to kind of showcase our student Senate think about one of our pillars on our strategic plan is is with community and we talk about how to involve our students what do they do for the community and
011they're going to do a much better job you're enjoy listening to them more than me so I'm going to turn it over to them in a minute so our student sen is going to come up here with some great Representatives talked about this and this doesn't happen also with our fantastic um we say supervisors I that's advisors with um Mrs opman and Mrs bchu they've been running this for years they do a fantastic job it's a Well oiled machine they give our kids a ton of experiences that you're going to hear about now so I have student Senate coming up and I'll I'll help let me know when to m scho and every year student senate members help collect food donated by the Home rooms of our school he T the number of items brought
012in each day and help sort of food this is a way you can get back to our get way have come over and get more told them about what is the end of the year is a time to celebrate all the ways you felt bring our school and Community last year Miss Che and Miss made us a pain breakfast we hope we do this again this year do Senate is a fun way to serve our school and our community in it also teaches us leadership skills import of volunteering to help others and gives us a chance to meet friends does anybody have any questions for favor what event you get most tired at I watch six and a half miles hard to be babysitters for the little kids when we do that stuff parents St
013out there were a lot of mum I working for the National Honor Society to come back and it was really cool to see we had our first M alumni that came back and said it was so weird to St and I drive now and actually drove myself school at bur for the first time fun to see that last year we had a kid from the very first Carnival was wedding I was at Last Summer come back to help he's a fire our fire inspector he came back to help well thank you very much for coming thank two of you great job okay great student showcase Bob and the team and Steve all right we're going to go into the other portion of the community Forum this evening where the community has a chance to uh
014address the board directly looks like we had uh Brienne or James would you like to speak this evening yes please stand up there the microphone yeah the microphone's up here it' be great if you could thank you yeah well good after noon good evening uh just uh concerns I know my my wife recently let wrote a letter to the board um just with some questions around our growing population and uh a lot of I would say confusion I mean I have a six-year-old son who's already had four different uh principles in his tenure Ed meron and um with the additional help that he needs and support how we voted against uh extending the role of associate principal compared that to other schools with with growing uh tenure and uh I'm just not seeing the vision
015there on how uh that's going help us accelerate and reduce student confusion my son particular uh as well as um kind of where we're going I know we ranked fourth in one recent survey and study I'm just trying to see how this is going to help us uh get to the next level so uh just open to thoughts feedbacks on uh kind of where're at where we go from here and how that's going to help our school and Community going forward so it sounds like you have some concerns about stability is that that'd be fair and growing population and reducing head count so I made I spoke last month when we did this and I was in favor of keeping the position because I do think we've had a lot of turnover and the stability
016was something I was hearing from parents that was important thank you I had shared my piece before but I'm happy to ask answer any questions about it but I I had shared that so yeah I appreciate that thank you and I guess the rest of the board and kind of their decision to to turn turn down um their decision I guess just open to additional feedback on uh how that's going to be best for our community when this was presented to me I was near last month of V I was sick uh my first question to Dr Russ was uh would we need this position if we moved our fourth graders over this building here because we have quite a disparity between the number of children and staff in this building versus the number of
017children and staff in the primary building and his answer would be probably not now if I would have been here I would have probably suggested that we extend a one-year contract tracked out uh and then look at that again on moving children fourth graders over here to get that balance in the buildings uh I wasn't involved in the decision making but that's where I stand though that concern for me is the disparity in the two buildings thank you it's fair Kent any thoughts yeah so um when the position was presented originally last June I was not in favor of bringing the role into the district um I thought uh after speaking with with Ron and I'm very confident in the administration we have to be able to handle our district moveing forward and I'm um
018that's my position on why I voted not to extend that that contract okay well I appreciate some some thoughts there but just expressing some concerns on growing population so that's one our student population has not grown um it's actually going down um within the within the district over the past few years so with the current workload being dispersed between other admin how is that going to work the current workload of the assistant associate principal y sure um so we are going to be having Mr newcome over or Mr newcomer come over uh and supervise uh some staff uh we have some special education duties being uh delegated out to and some supervision and some Lea and that's local Education Agency duties that will be delegated uh to Lori Larsson as well so Lori will also
019be supervising uh instructional assistance from that standpoint we're going to ask Maria karski to come over and do some supervising of instructional uh instructional support our reading interventionists and and math interventionists we have that too as well so um as an administrative team we have delegated the roles of the associate principle um because again we Wen we had to begin to do that and uh as an administrative team we have delegated out those tasks to to other administrators to help Mr blessington uh with that workload Ron did all of those people have full-time responsibilities this year they're not like we're only at 0 eight and we need 0 two of something to do they were all 100% Place correct let putting more work on there pleas yeah well we didn't have an associate principal until
020this this year so it's redistributing the work that already existed back to the ex it would be very similar to when uh Kristen Higgins was here when we had one principal um after we took a look at that Mr newcomer came over Lori picked up some responsibilities from special education Maria picked up some things uh I picked up some things at the time too but again we would go back to the the one principle and then the support of that one principle which occurred at the beginning of 2324 so that's kind of the model we went back to and discussed it as an administrative team thank you so thank you all right um Justine ha ha I'm sorry I have to be real close s this good evening I'd like to speak on behalf of
021the counselor position that the district is eliminating in addition to the associate principal position a counselor's main focus is to specifically teach the guidance lessons from the district approved curriculum but also to support the Social Development social anxieties anger management strategies conflict resolution skills focus and engagement strategies needed for sustained academic attention giving breaks to students when they can't handle being in the classroom for extended periods of time they're supporting changing family structures self-esteem growth they're building leadership in the upper grades with Pals and they're servicing the wide- ranging emotional needs of children living today in the post-pandemic politically divisive we may be in a small community with relatively higher socioeconomic stat but these needs are still found in while kids are growing and maturing in the primary grades these needs are more diverse and
022demanding I'm an interventionist so I'm in the unique position where I get to see a lot I'm not just in a classroom all day I serve as kids kindergarten through sixth grade I'm back and forth between the buildings and I see a lot something happens at 9:10 in the primary building after the classroom teachers are finishing up their morning meeting the hallways become busy with a second round of hustle and bustle of all the support staff that work with specific students with identified speech and language special education intervention or behavior needs you see these support staff these adults taking students out of their classroom to work on specific skills needing extra support and most of these are required by law there's 504s there's the IEPs for speech the speech paths are out there there's specialed
023teachers pulling kids for specially designed instruction and then with the recent act 20 you've got the inter interventionists and the literacy coach pulling um to support kids for reading plans I think it's amazing that we currently have adults to support behaviors and emotions even though it's not required by law all these other support staff work is just mandatory when kids are regulated and have a positive emotional well-being they can learn better I'm extremely saddened that the counselor position as well as the assistant principal's position who's mainly in charge of managing behaviors are going to be eliminated next year just because the law doesn't require it doesn't mean it's not best practice classroom teachers are held to a very high standard that increases every year new District expectations and laws add more to an Educator's role
024every year I used to be a classroom teacher I'm part-time I love it I could never go back I see how much the the teaching has become like more burdened with just all these other expectations not only are teachers charged with a rigorous reading and math curriculum but they've got weekly plc's weekly team meetings and they're also expected to create a positive and welcoming learning environment build a classroom Community teach independency skills for learning how to walk in the Halls how to go to the bathroom second grade still working on that that bathroom's always a Troublesome area they need to teach kids how to get ready for recess in all types of weather the little kids don't know how to dress themselves up and the big kids don't think they need anything to go outside
025in any weather um they have to teach that they have to manage the behavior expectations and academic routines communicate with parents teach students how to work in small groups with people and peers of all learning abilities they have to teach them how to interact appropriately with others even outside the classro be nurses for minor injuries and Wiggly teeth and be a parent to away from home that values and cares for them in addition they have to differentiate for Learners with speech or language needs bilingual Learners behaviorally challenged attention challenged emotionally disregulated and academically struggling at times one child's needs are more than a classroom teacher can support while also supporting the rest of the classroom a dedicated counselor or role to solely focus on supporting these students is necessary to keep the school functioning smoothly
026teacher burnout is real and a counselor lightens the load I don't think that one psychologist who can do things that a counselor does and more is going to be able to carry the load of what Michael Christensen and brenn um are currently doing I have recess Duty for fourth grade and even these oldest Primary students still need help working through disagreements over games following rules the GaGa ball pit is a hot mess every day with fourth grade there's friendship drama kids need to be reminded to treat each other with kindness and respect and they still need help lining up in a straight line and entering the building quietly and this is the oldest like they've had the most practice over there and it's still a struggle telling them to knock it off may have worked
027a decade ago when many kids were raised in fear but kids nowadays deserve the right to talk through problems instead of getting yelled at or ignored negative feelings don't go away they linger and grow into bigger problems please consider more than one psychologist position in the primary building next year to support all the legally required supports of the 504s and IEPs and the just as necessary interpersonal skills that's students are expected to develop to become independent well-adjusted adults in society would you like me to address a couple things well I again I the the switch from a counselor to a school psychologist was an administrative recommendation okay um I don't expect just like I don't expect Michael or a counselor to do an associate principal job I won't expect the school psychologist to fill in
028for the associate principal who was here you about two as well um over the past two years we've had we've had the opportunity to observe the counselor role in Michael in that position and it was a conversation that we had our administrative team to say okay we need to continue to support our students and how do we need to continue to support them um the expectations and some of the struggles that our students we were seeing we really felt that could be better serviced by a school psychologist whether it be executive functioning bringing uh hold School data doing opportunities to talk around you know uh leading professional development getting into classrooms and and really working with our staff to kind of drive a lot of those things and I'm going to Echo that is you're
029right the role of a counselor and the role of a school psychologist to really Drive whether it's small group whole group or one-on-one and assisting in transition so those things will continue to happen after two years we just felt that we needed a different position and someone with a different skill set to be able to move our district forward in some of the areas that we're seeing some struggles in whether it be executive functioning to be to be one of them um and again it was appreciate all the work that Michael did really um but we just felt as an administrative team that given the pupil service this was even done before uh the associate principal about looking at our pupil services and how to service our students our families and our staff um we
030really feel that this is in the best interest of the mer primary you think the one person because Lori is moving over to the intermediate building correct no Lori's still gonna support the primary school still there Lori will still support the primary school and then Jenny is still staying Jenny is still a 1.0 counselor here correct okay so then the so our pupil service team or the amount of staff is still there is from the support stand and this new psychologist that's coming are they going to have like a perc percentage of time that like they get to devote to like helping students like as problems arise in the school or have you has not been thought of yet yeah again we'll we'll be taking a look at when I say we Mr blessington and
031uh Mrs Larsson we'll be working together to really draft that plan um but again there's there's certain needs that have to happen and then there's the other things that are going to go from there too yeah well the um school psychologist also be teaching guidance lessons and doing all of like that extra stuff with PS and all that or will that have to be absorbed by other people again that those other things are yet to be yet to be determined because I'm not sure how many guidance lessons are being taught now one per month for every classroom for every classroom first of all thank you for your details it's very helpful to consider it still sounds like your primary concern is the number of people that are available F the position yes because I mean
032we've got Runners we've got Tantrums we've got kids that get disregulated and need to be moved to places and yes we have a lot of special ed IAS but like there's just a lot that goes on in that building and thank you for highlighting the day of a teacher thank you that was that was well said I couldn't do that anymore but I love where I am now it's amazing what they do in the classrooms thank you Justine all right next Heidi vasic hello um I do not have anything specifically prepared um and I'm not an expert on getting in front of people and talking so please bear with me but um I wanted to um stand up here um in behalf of you know Mrs roie um she has had an intricate part in
033this school this past year um when I heard that they were going to be putting on an associate principal position I was beyond thrilled um I just knew that that that was what our school needed um Dr Russ has been absolutely amazing we have known him the last few years we've had a son that's about to graduate from Arrowhead who spent some years here my husband taught here um he spent a few year or like a few months on the strategic planning committee last month and so we have definitely been very involved in the school district um but as you know there's been challenges you know in the past and we know that a lot of families have left the school district unfortunately um due to a lot of um um circumstances that have been
034going on so when we found out that they were going to be putting giving or bringing on um Mrs roie for an associate principal I just thought this is the perfect position um Mr blessington has been absolutely amazing um I think he is a great addition to the school but I think there is a position that um you know Mrs roie fills that can't be filled by just Dr Russ or by um Mr blessington or or any of this the The Faculty here um my daughter has gone through some situations at the beginning of the school year as well as like at the end of the school year um that caused us to consider moving out her out of the school district which is absolutely heartbreaking because we love it here when um we bought
035a house so close to the school um I came into the school for the first time and I had tears you know because I was so happy so to think that my daughter no longer wanted to go to school here because the situations that she was going through um I was so heartbroken um but with the help of Mrs roie she she mitigated so many circumstances um my daughter's getting picked on um and bullied and um other situations that were happening and she got involved and they started friendship groups along with um Mr C and the there's so much that has changed now um between like just the whole like second grade and my daughter loves going to school again and her stomach aches are going away her headaches are going away um she's just
036becoming the life that she's always been and it's because of Mrs roie and the intervention that she has had that has brought my daughter back to life and wanted her to like to come back to school again and enjoy the meron community that we love here I I unfortunately was out of state um during the Schoolboard meeting um last month um when the decision was made but I was absolutely heartbroken when I found out that um she was not going to give be given at least another year and I understand that it's only a one-year contract that um was presented as a one-year contract I get that but when you see somebody making a significant impact in not only the children's lives but the faculty's lives as well why take that away so quick um
037you know there's been such a high turnover in faculty that because of very many different situations but my understanding is the faculty absolutely adores her um that they enjoy being at work that they feel like they can focus on you know teaching their children to focus on their jobs and because now they have somebody like Mrs roie to take on of some of the the situations that the children are are facing right now and to take that away I feel like is absolutely detrimental to the students to the faculty and to the families and I feel like there was not even discussion um I I hear that there was a one to three vote a one to four vote but my understanding is Mr Dotson wasn't here and even if there was just one one
038out of a hundred people why wouldn't you want to hear that one person's opinions give us some thought and my understanding that there has been several people many people that have sent emails with their with their opinions of the importance of Mrs Ro's position and the impact that she has had and so my ask is for a reconsideration for the community to be heard and to really understand and appreciate what the students and the faculty and the families have been going through and how relieved and happy we are with the impact that Mrs roie has had on the school this past year and to hear us out and to reconsider um signing at least another year I understand the importance of a budget I get it but you can't put money on a child's education
039and happiness so whenever the board is open to reconsidering I remain committed to that I think it's a good idea and I also empathize I know the heartache of a child that doesn't want to go to school anymore and what happens there and the importance of the faculty and staff that make that a space for them to be again so I hope a lot thank you so much I'm open to reconsideration also thank you now that you have at least two people wanting to discuss this would you please reconsider this and um open up for a discussion next meeting I mean any board member can put it put it back on um my position was I was no from the beginning of the position I would maintain that that position even if you heard many
040different discussions as to why her role is so significant here I mean uh my expectation of all of our staff is they do an excellent job I me clearly she has done that for a lot of a lot of students I to empathize right I had children in this District at at a time that I decided to to make a change as well um you know so I can relate to that uh very much um but I have all the confidence in the world with the team that we do have that we can provide all the support for all our students here I and I agree that we have an amazing staff absolutely love them but when you wear them down they can only handle so much and right now my understanding is what I've
041heard is you're going to rob peter to PayPal so now you're G to put more pressure more workload on other staff which is going to cause them to be unhappy which is going to cause a decline in the culture and to me that is not beneficial to our district which we're Lo we're losing numbers we have people leaving our district and we need to bring them back into this beautiful amazing District that we have but if you keep putting all this additional pressure on this The Faculty that we have like we're going to lose them and it's becoming harder and harder to staff teachers and to find really good talented teachers and staff so I I'm glad that we can bring this up our discussion I really hope that you know you will at least
042open your heart to hear what other people have to stay say I I'm not quite sure why you feel so like firm to your decision without actually being here and hearing what everybody else is going through in their opinions so I really hope that you will at least be open to another discussion thank you thank you great next Megan Cole questions just on the same topic um this was a budgeted rule correct was it budgeted or budgeted role in the preliminary budget some should be a yes and having that in the budget were we sacrificing anything else something was going to give we weren't going to be able to I don't know do some some other Staffing that we needed in my in my staff budget proposal no I felt like our our staff was
043was appropriate and it wasn't robbing Peter to pay Paul I was the analogy yeah yeah I didn't feel it was in our budget thanks thanks I don't I don't want to deduce the position to to dollars but I think those are important facts for people to understand I felt it was going to take away from somewhere else and the because our administrative team talked about that we really had some really big conversations around where do we want to put these dollars and it was that's where we came up with the recommendation and it is part of the preliminary budget okay but then when we when we were told we did have to P we did pivot and we do feel we have a we have a very good plan um like the board expects us
044to be able to deliver on that and our administrative team with yeah yeah I appreciate that and I I you know as as the prior comment said I have every confidence in our staff I think with the new strategic plan we have new curriculums in place and some of the shifting around that you were just describing it it would it's concerning um that something will end up being lost right or we will give you know we can only give 110% for so long um so uh just again concerned yeah so I'll I'll just add um you talk budgeting I mean there are things that I take in consideration from that I mean we have a lot of people that wear multiple hats in a small District like we have um we currently don't have a
045business manager right Dr Russ is fulfilling that that role um that's something the feuture I think we going need back into the into the district so I take into consideration all those different factors in the budget Tak and are you proposing to have a business manager in this next year's budget that's not something I proposed at at this time right but I have a concern uh personally with me superintendent right as uh all those responsibilities wearing a lot of hats if Ron decided to retire next year right that's a difficult position to have to to find someone to fill all those responsibilities so yeah that's something I'll be bring bringing up in the future to to discuss as a understood yeah but that's in the future right like we're talking about the estimated budget as
046it is and we notar convers conversations uh coming up we we're in a very um you know untill uncertainty from a a state budget standpoint and uh I think we've skirted it the LA last year we definitely did from a funding uh standpoint uh as far as our state funding versus local funding uh so all those thingss I I take consideration I look at how much St funding do we get what's up we don't get much State funding do we what is what is our total we're majority state funded District okay and it's a federal fund don't tell me yeah I mean for us we we're it's it's going to flip at some point right um if you look at other districts in the area I think we're the only District not operating on an
047operational referendum right yeah and that's something that's very important to me that we that we uh continue to operate in that in that fashion yeah I'm I'm with you I think it's it's great to be fiscally conservative um if we're looking just a year ahead um is that really and sacrificing this position for something that is two years out or or a little bit further out is that really the right time to make the decision and we reallocated the money that we're going to spend on the AP to compensation I had not heard that no right now it still is a it's just the money that went back into the and again kind of waiting for some certainty to come up and and again whether it'd be compensation models whether it' be the state budget
048um we do anticipate pretty stagnant federal dollars which doesn't op doesn't impact small small amount very small for us it's the state funding model that impacts us correct yeah yeah the the federal funds for next year we with the idea and the flow through preschool funds um we believe we were being told that will'll be there next year for us and that that's about $160,000 the following year we don't know but again it's 160,000 we can do and again the state may be reimbursing us so but it's really the state budget that is kind of the biggest thing that's the biggest unknown right now yeah yeah but the the Leaning is that that wouldn't go into effect until 26 27 school year for the federal changing the federal yeah the federal yeah but the state
049budget that affects that starts July 1 more than likely we're not going to know until September cross everything so then we declare we did reconsider the money is still there it hasn't been allocated elsewhere at at this point if you told me to staff something we would have we would be able to make it work given the variables that we have and the time that we have but yes I did I have not reallocated again I haven't spent any time on the the the shift of the budget that's a next week project but uh but the line item is still there the 50 some thousand again if you told us to do something else with it though again we're early enough that we can pivot and move if needed thankk you thank you all right
050next on the list is Katie fman hello okay so I'll Echo a lot of what Justine said but more from a parent perspective um so first I just want to take a moment to acknowledge Mr C our primary school guidance counselor over the past few years Mr C has made an incredible impact on our school Community he has been more than just a counselor he is a presence a steady support and a friend to our students he is visibly engaged every day always ready to lend a hand whether it's helping with his five four plans that he's involved with stepping in during emotional moments guiding tricky situations he's at the bus line every afternoon he's on the playground he's in the gym helping with roller skating he's in the cafeteria it's kind of like where's
051Waldo where is Mr C um he knows every child's name and makes sure that they feel seen and heard personally he's had a significant positive impact on my own kids and I know that many others can say the same and while I'm sad to see him go I know that any school district that brings him on board will be lucky to have him his departure does bring up some concerns much of which Justine spoke about but I just like to bring it up again um the consolidation of the guidance counselor and the school psychologist so as just SE said we know these positions have different education different training different backgrounds different way of approaching things in the classroom or in the building um the general guidance counselor supports the general St student population helping with
052those social emotion development everything else just SE said you said it so much better than me and a school psychologist is trained to work specifically with students with special needs and those that need the 504 and IEP plans Dr Russ explained a few weeks ago in his community chat which by the way if you want to hear what's happening at school that's a great opportunity to come and hear from Dr Russ directly there's a little plug for you um so that was on March 6th that the new school psychologist help to lighten Mrs larsson's case load by taking on 504 and IEP evals and reports although now it sounds like with the exit of Mrs roie unfortunate exit sorry um that it sounds like Mrs Larson's workload is pretty much going to remain the same
053because she's going to be taking some of the assistant principal duties um my concern is that consolidating these roles could leave a gap in support for students who don't have 504 or IEP plans these students still need emotional and social support and I'm worried that a school psychologist with heavy IEP and 504 case load will struggle to balance both Dr Russ mentioned that the new psychologist will support the Gen general population as well but I'm concerned how this will work in practice Mr C has been available to step in to help students re-regulate in the classroom in social situations and to offer support during tough times he's also been available to staff who might need additional support in the classroom often at a moment's notice I wonder if the new school psychologist will have time
054to be that visible engaged person for all students with the non-renewal of Mrs roie who has also played a vital role in supporting special education and general student needs I'm concerned that the new school psychologist won't have the bandwidth to fully support both their case load and the broader student body the work Mr C did being present and helping out wherever needed was invaluable and I fear that without a dedicated guidance counselor some students may fall through the cracks I have no doubt that the new school psychologist will be highly qualified and meet Merton's standard of Excellence but unless they happen to be a graduate of Hogwarts and have a Wizarding degree and they happen to have a Time Turner on hand for you Hogwarts nerds um I just don't know how they're going to
055be able to balance all of this within the confines of a regular school day I understand the desire to get the most bang for your buck and finding somebody who could potentially do it all and I appreciate the value of having someone in addition to Mrs Larson who can help to lead the 504 and IAP process but I also believe that it's crucial to maintain a dedicated guidance counseling to support the social and emotional needs of all students so again I know you did kind of address this but I think now what my concern is again hearing the reallocation of some of the duties from the assistant principal assuming that we don't renew that contract how are we going to hire a new person for a school psychologist role sell them that they're going to
056be doing X Y and Z which actually probably is going to end up being more than that let's be realistic how how do we know we're not going to overwhelm them um with a workload that's just not feasible for the long term and then we're going to have the same problem again with a person either choosing to leave or maybe not working out and the transition for our kids so we'll approach it from that angle this time so couple things first of all this position is for all kids okay um you do have an opportunity to go and grab some state aid for special education okay this position will not be funded through fund 27 this will be funded through fund 10 so that means the position is for all kids now general fund general
057fund this will be just just like the counsel physici um there is going to be small for instance if in fact she is he or she is running uh some special education referrals you know either assessment or whatever it is I would be able to recategorize that a very small amount maybe 5 to 10% of the day we're looking at possibly devoted to special education okay um that's it that's it the rest of the the day is a regular education uh program and uh that's kind so just to kind of make sure that it's it is for all kids if it wasn't for all kids we would get approximately 30% reimbursement back so that's why we we really classify special education because we do get some state aid back in that this position will not
058be State AED it will be coming from our general fund from that standpoint so that's kind of just wanted to make sure it's going to be for all children the again the workload of that again I'm we're going to rely back that on to Mr blessington and Lori uh Lori Larson so um we believe we do have a very workable job again we've again we will continue to um take a look at higher quality person a great candidate for our kids and our school and uh create a job that is doable and and we will support that and and I guess until we get into it it get very difficult for us to say hey everything's going to be okay we believe everything's going to be okay and that this is the right the right
059change again Mr C it's great that he's been doing all those things and and again he I've worked side by side with him many of times these last two years and we certainly appreciate that we just felt after taking a look at the last two years that this is the best move for the district and that we can achieve all of the things that Mr C has been doing and then adding a little bit more into that too as well Poss so so thank you Katie I really appreciate you you saying and again I really appreciate highlighting those great things from Mr C because um because again he's gonna continue to do really really good work for for kids He Is We wish him the best of luck that this is not a performance non-renewal
060this is a position change and that's super important for him super important for him and the same with the associate principles not a non-renewal no no no not that's no no this is unfortunately again there's a state process that's why it's such a a not so fun process but again we are defined by state statutes with our contracts but the the associate principal contract was a oneye one year that is all who has signed up anyone else like to speak this evening okay thank you okay thank you everybody all right so we are clst 6:15 so we're right into roll right into our um Board of Education meeting for March 17 2025 we'll call this meeting to order please join me in the Pledge of Allegiance one nation under God indiv with Liberty J okay
061this meeting has been posted in all the normal and customary uh posting places looking for a motion to approve tonight's agenda move second we have a motion and a second to approve tonight's agenda is there any discussion okay all those in favor say yes yes oppos say no motion carries uh moving forward to tonight's approval of consent agenda items make a motion to approve the conscent agenda items but pulling uh the approval of personal actions out okay we have a second have a second uh we have a motion in a second to approve tonight's consent agenda items um uh pulling out uh item C uh Personnel actions any discussion all those in favor say yes yes post say no motion carries okay so we'll go to approval of personnel actions for our next uh okay
062next what you have in front of you is a resignation letter from Mr Christensen Michael again would like to thank him for his two years this is a uh the reason for the resignation can have been talked about here this evening is just a change in position um from a counselor again reallocating that FTE to a school psychologist so was looking for a motion to approve the resignation of Michael Christensen as presented I so move second we have a motion in a second to approve the resignation of Michael Christensen any discussion he none uh all those in favor of approving the resignation of Michael krenson say yes yes oppos say no no motion carries okay moving forward to delegations to be heard think we have any delegations this evening so we're going to go forward
063to the district administrator report sure uh this evening again thank you very much to our student Senate who did the uh principal report this evening for Mr newcomer Mr blessington uh we had a very nice presentation during our community Forum around the impact that our student Senate has had not only to our school but to our broader community and uh again we'd like to thank all the students and our faculty for uh that that opportunity thank you um from an open records request again the typicals um odds and ends you know from different uh locations but nothing out of the ordinary and that is notable about how much time less than this month minimal I mean I don't even think I even in I didn't kick anything to gym so it's just probably 10 minutes
064out of a few of them mostly they all want to know about our staff emails and where they were and I just keep cycling the same open record request for that so um for donations this evening uh we would like to uh thank Thomas and Shannon therer for $150 to the um Angel fund which is basically our lunch program fund to help our uh our students who uh have an outstanding balance and are have difficult uh financially with some families so again uh we would like to thank Thomas and Shannon therer for their $150 donation just looking for a motion to approve that donation as presented Mo second we have a motion in a second to approve uh the donations I'll any discussion thank you very much for that donation yeah thank you all those
065in favor say yes yes yes post say no motion carries our student showcase highlight this evening was we had our spelling be and again a big thank you to Justine ha who and uh we had four students who were able to attend and again our we had six winners three from the intermediate school and three from the primary school uh we found that we spell a lot of words really well and that it went on really really long time so uh a big thank you to all the families who supported that our staff um but in particularly our students we had 41 students participate and for lots of hours of spelling so again a big thank you to all those who were involved and get that presentation during our community Forum just congrat well thank
066you yes we we have we have certificates we have certificates we do so yep Steve go ahead so we' got congratulations I heard missed it was quite quite a battle I heard fantastic well thank you very much congratulations thanks for maintenance so uh and then finally we do have a uh WB has given Dean doton a certificate of excellence award and a thank you um this is a 20y year of service award for Dean from the WB and it's a plaque now the unfortunate thing is is that is debatable we do believe it is much more than 20 I know it's much more than 20 Dean's been on the board for the last 14 with me and several even before that we think it's closer to 29 yeah excuse me um I didn't know so
067I went to the library har looked up in some newspaper articles and I found out how many it was and this time of year it' be 28 years and nine months so uh because I was brought on on one year in July I think it was but uh they kind me about presenting it at the WB conference and when I found out it was going to cost the district $350 for me to go get it I decided we weren GNA spend that money so I just told him I wasn't coming and ended it so but so Dean would have been presented this award at the State Convention in front of all of his uh colleagues the state school board convention but again Dean we've got a WB has a wonderful thank you very much get
068a 30 year here pretty quick yeah right it'll be in this uh this term right 30 all right thank you Ron uh moving forward to committee reports yeah so the uh facility committee did review the four items that are in new business uh you want to just kind of tackle that during new business I think we probably can just handle that that's okay with and Troy you guys are okay if we just kind of roll through that to they're very similar so we'll just attack them that way yeah so mov forward to new business right into um item a which is the approval of Intermediate School Library remodel yep so um something again a big thank you to our staff Mr newcomer uh Casey kerki who's been our librarian helping out there and Mary iwony
069as well um who has helped kind of put this project together again when we take a look at the Intermediate School Library it is uh one of the areas that we feel the probably the biggest area in the district that we feel needs a little love a little bit of touchup to that um the library as it is is very functional uh it is very large it is approximately a 4,000 square foot Library um The Proposal is to uh to to Really continue to make our library what it is and functional just as it does and you know squeeze it down about in half and because right now we use our library for truly circulation um it's not an area we've had a change in our literacy program where we've gone from some that mass
070volumes of reading and really soft seating and really being comfortable to uh something a little bit different so the need for a large Library space for kids to you know spread out and and read truly isn't what we Des what we see into the future however the library design of even making it in half of approximately 1,800 square feet does still meet the requirements of what we were trying to do one is a circulation but the other is is the ability to bring either a single class in for instruction bring in two classes for instruction or bring in a whole grade for a discussion with Mr newcomer or some other topic um obviously if we brought in a whole class we would be able to scoot the furniture to the sides and they would sit
071on the carpet is where we would be able to house 100 students so the functionality of the library is still there um what you see though is is a nice little refresher to it it certainly is and again you'll see in the presentation that uh there's lots of ideas that have been floated around Mr Anderson even came up with an idea possibly at the facility to instead of a stagnant traffic you know what would happen if we you know would make that maybe some Led screens or make it a little bit more lively and uh do something that way too put a little technology in there to that so we've got a lot of opportunities but what we are looking at is is really a a center piece or a Showcase of our school so
072yeah Mr newcomer does a lot of Tours I do them every once in a while and I just say here's our library let's just keep walking so uh we joke about it we go in and and things like that but the last time we touched the library it was right around 14 years ago and it's just a spot where we feel that we could could use some touchup and make it a much more lively space and uh a much more appealing space for our kids what you see in the Library part of the design does house all of the current volumes of our book load um and it has seating of for approximately 24 students um to be able to go in there so for a whole class to come on in and to be
073able to to to hang out and either high tops low tops some soft seating throughout the area too as well now the other opportunity that presented itself is is again since we don't need you know 4,000 foot Library what could we use that space for uh back in 2020 we did ask uh Epstein Yu and Architects as they were designing our 1975 Wing to give us some ideas around the building where we could possibly gather space or what other opportunities do we have they did Target the library as an area that again don't need that big of a space more than likely and that we would have an opportunity there to you know shrink the library and then add two additional classrooms for future growth if you would like to so when we were thinking
074about remodeling the library we just didn't want to remodel a 4,000 foot library because that would be you know half as big as we really or twice as big as we really needed so the opportunity to create two new classroom spaces came out of it and uh those classroom spaces right now are are wants again right now Mr newcomer has his his building again we there there's plenty of room um we do have some people who we would like to assign to one of those classrooms who right now are displacing other teachers what that means is during a prep Time Mrs Matson our counselor may go be teaching some ACP classes we've got Mr pomoy's health class coming in into another classroom next year we have an additional math class that's going to have to
075displace a teacher again nothing that our staff can't overcome but having a designated space so those teachers don't have to get displaced with this opportunity um if it goes through would be an opportunity that would be be taken up there too as well the other classroom that would be being built is a would be used for our instructional team um whether that's Maria kachari our curriculum director um Mary iwans iwony Andrea Irving or Lauren Bartell as an area to meet with teachers um or to do their work too as well right now Mr newcomer has one conference room in his in in our school um we could use another area ideally but this would be another opportunity so instead of having team meetings in the conference room um we would have another area small area
076where we could go and have some other team meetings for that opportunity too as well so and then you'll also see there's a third classroom in there that's already built um that we would be using for district storage is where that would be be utilized there too as well so um so what you have there is a proposal um there are some uh dollar holders in there for the library aspect whether it be Aesthetics carpet tables and things like that um you also see the construction that would be needed uh and again that would be putting up walls filling in some doorways uh securing the area a little bit more um and again we would be recommending more construction uh big thank you to Mr zercher who went through and scrubbed these with myself to
077making sure that the four proposals were Apples to Apples uh making sure that everything was in there whether it be you know how many duplex Outlets were're they have how many strobes you know what kind of door is it is it is it finished how many coats of paint again just really getting down to the details um and again that would be the construction aspect of it um I do want to highlight that our team uh our codal team and our maintenance team would be doing all the demo in the moving of the project so the current ceiling grid as well as the carpet would be demoed by our team again saving the the district significant dollars instead of having a professional company do it too as well well um what you see there and
078what came out of the facility committee is a $270,000 proposal um that would be used to uh create a new library space two brand new classrooms would be created and then ultimately uh putting new carpet and paint and ceiling into the current uh classroom that has just VCT Tile in it to as well so um again all of it could be for for future but again we do have some needs right now for it as well I should say some wants for it you needs verus wants I don't want to say that we absolutely need this because we still would have a function in VI we would so we need a motion before we discuss yes ideally yep I move we approve the project not to exceed 270,000 second we have a motion and a
079second to approve the Intermediate School Library remodel discussion so I'm not against this start with this I'm not against it I'm not going to stand in its way what I have are process questions so when you and I when you first mentioned this and we were talking about it one of my questions for you is did we think about what we're going to do with libraries in the future so this is how we're using libraries now we're primarily going to use it for circulation did we spend time thinking about how will we use libraries in 3 to 5 years and then in six to 10 years so are we thinking and so this is okay started at stem schools this is design based thinking right you to start with where do you think you want
080to go and not just what are your needs right now um I would love in the future to see us start there as opposed to by the time you were talking to me is we need two classrooms and a half a library and I you know I completely agree that it's not a pretty space in the school and that when we were touring it was not um something that caught our eye either so I am for these things but there's a difference between we're going to do a touch-up we're going to do some paint and we're going to imagine what we could do with this space and I feel like we skipped that step and these are the things we're going forward with I'm okay with that but the opportunity to be Innovative is missed
081if we go with well if we we cut it in half we can do these two things we don't get to think about what other possibilities there would be because we already decided it's a box that we can put three things in so for future planning I we have limited space it's how do you how do you best use your money so that in three years you're like oh shoot if we've been looking we would have realized we're going to need some space to do these types of things so I would hope we would do that a little more in the future I guess the the big driving factor for the vision was to not eliminate the options for the future more so for the community growth possibility compared to what was the vision of
082the library truly because again we had options I don't see you having done very there like did you find out what Innovative things other schools have been doing what other types of things there are that's where we look to see if it's just what I thought of today I'm probably missing a lot of vision because I haven't looked to see what other people and I look over there and think oh they also had a box and they did this with their box maybe I could do something like that that's the part I was hoping to see it's essentially a cosmetic redo of the library and adding to classrooms correct we're not adding any functionality we're not adding any correct computer lab any future type of um well and this is my question be interested to
083know many kids actually check books out from the intermediate Library I'm gonna guess it's a very low number um we also have the book room right for for instruction instruction but there's also large collection of books in there we keep separate for appropriate things sorry I'm I'm along the lines you are is we're just kind of right doing a nice makeover the library y because if we want to go through through a a larger process and again from an innovation of a library standpoint that's you're right we didn't really dig deep into that we didn't we didn't the futuristic opportunity was what kind of classroom space do we want to utilize to make sure that if our community continues to grow um that's there because that's I understand that and I mean I talk a
084lotens lot just sort of remain I actually they did it and they frosted the class money UNR supervis kids um then AR so I would suggest they also skipped the step they should have skipped right they made something look really cool without thinking so I'm not suggesting we make things look cool just for that purpose right I want to think about how we might use these spaces and there are probably ideas Beyond where we are so said I I understand where we're going with this I would like us to consider that step in the future because by the time this arrived when you're talking to me it was the these are the things that we need and we're already passed that stuff y if the board feels strongly we certainly can and re I want
085I want to go back to kind of the big question does this have to be done absolutely not absolutely not it doesn't so if we want to think differently think about utilizing that space in a different way we certainly can we certainly can we took it from a pragmatic standpoint about this is a middle school library for circulation these are the dollars I mean I I would not recommend that we throw a ton of money into making a space that we think will look like three to five years by doing this we don't I don't think it boxes Us in because we still have some spaces we certainly do in the build in the district there's two spaces that I'm thinking of right now that we can if you needed to you could get really
086elaborate down the road about whatever the future of library is and I just don't even know what that is because we build all these great spaces around through referendums and stuff and then it's just sick well and again we can go that that's a little bit of a false dichotomy people have done cool things they did nothing with so we're we're going to do this thing over here right that's the I think I I said I'm G to be okay going forward with this I don't want this to be our standard for how we think about spaces right that's we lose the opportunity to innovate if we should want to my other question was that you really explained these as places for teachers to meet but you are calling them classrooms right you are thinking
087these are built so that if we do need the space 100% that that would be 100% yep yep they all will have yeah all it's it's all filled with the classroom stuff as I read the list it will be ready for classroom stuff we won't need to purchase any classroom furniture for the spaces uh I shouldn't say that we may need a a table if we're going to have a a large conference table I don't think we have one of those sitting around Steve I don't think we do you budgeted it's budgeted for the technology budget for technology correct yeah but it's it's budgeted for the technology working through Mr Mr B but we're ready for if they all of a sudden there's kids that we need to put classrooms it'll be ready this is
088a summer project summer project yep so if you give it do you have the timeline to give it one1 um is asking no no we don't we we wouldn't again if it's not today just talking to the contractors because they've got to get things lined up materials and um and that's why if we wanted to again it's up to the board if we wanted to pause the project for a year and kind of go through some other things but yeah for for right now if we wanted to do it it'd have to be m i mean is this a need or a want a want this is a want I mean it's it's a want for our library to look better gr student population it is a future I do agree that the library is
089when we took the tour here and I we are big fan of libraries in our house it was and Ron gave us our T her he did not really want me to look in there and I po my head and said that looks like dead space right and I don't want that for our kids either certainly um so I think a I understand the the desire for the touch-up portion but that I I don't disagree with I don't like how this got to me is what I'm saying yeah yeah and hence the reason why we again I'm not recommending paint and carpet just in an area that we don't have a vision I'm just going to mention we have about $340,000 Beyond this of other items on our agenda yeah there's some things coming up
090here that we need to take into consideration as we're thinking about this but funding this and that was a question I asked in the in the committee meeting would either come from fund balance or fund 46 which can normally go to Brick and Mortar type things y um we're not going out to referend and we're not borrowing money for this we can do it within the scope not hurting ourselves and depleting our fund balance by too much anything like that we're it's it's very doable and with the other projects everything's very doable yeah we did move money to fund 46 correct yep we moved some more money to fund 40 Fun 4 we 41 and I this will be well fund 46 yeah fun 41 we're not we'll continue to build that up this project
091for sure would would more than likely be fund 46 or fund 10 the roof project I am still trying to sneak into our budget that's I'm in favor of using our funds to make our school a better place to be at I'm I'm I want to be clear on that I'm I understand what you're saying I I would like to see us kind of pause and just have a further discussion that's fine all right any other discussion okay all those in favor of approving the Intermediate School Library remodel say yes yes yes post say no no no okay motion fails all right all right we we'll revisit that a little later thank you for the discussion I appreciate it thank you moving forward to the approval of District technology switches project y all right so
092thank you to Mr Benny uh for putting this project together for us um this has been something again once every 10 years that uh we are at so um one of the pieces that we'd like to highlight is is uh Jim's proposal is looking to the Future uh expanding um whether that would be you know new technologies or sensors or cameras um our ability to look for forward and making sure that for the next 10 years uh we should be as well ex well well positioned that we can obviously we don't know how things continue to change but uh we do believe that this is uh this is a really good project and our other one is 10 years old not being supported from that standpoint the other piece here is is we have an
093opportunity for e- rate Dollars again some federal dollars that we know or expect that are there now um but uh we feel that we have an opportunity to grab just under 20 just around just over 20,000 to help offset the project um as we go there too so um Jim did update the proposal from the facility team and uh Jim I don't know when's the last time you updated that was that today over the weekend Friday Friday okay so Friday um so again the hardware quote again he did Jim did take it out they are giving us a fiveyear license uh which should take us through half the life cycle so again that way we only need to uh get another license a little bit later and that licensing fee wouldn't be as great as
094it is now it's just the license instead of all the switches and the hardware just just the license part two so um can you break out how much that is oh yeah sorry we gota wait till never mind so in that case could you move us to the part where I can ask questions okay all right so um what we've got a project there and again the proposal the uh the motion would be to uh approve the hardware quote from core BTS and the service installation configuration from cyphus uh LLC so moved oh do I need to do it not to exceed no NOP no that all right so we have a motion in a second to approve uh District technology switches project all right any discussion so the rebate if we don't take advantage
095of that it's going to go away correct yeah so currently we're in year five of the fiveyear volume cycle um what that 20 $21,000 we that we get represents as what we have of our five year budget that we get through um there is some talks and it's actually at the Supreme Court level about whether e rate is going to happen moving forward which is what gives us that 40% on every eate project that we do pretty much every year in our replacement cycle um so you know part of it is it lined up great because it was part of our 10e cycle um and that money is there and we're not sure if it's going to be there past June which is when we're kind of expecting that decision um so you know as
096I said in our facility meeting is our equipment that we have working by now it is but doing this sets us up for things that we've all talked about doing over the next few years it just lays the ground for and we have an opportunity to make it quite a bit more expensive than it would be it's working now but it any moment could not work right it's enday it's no longer it's no longer support and we can't add the things we want to add on the current system that we had discussions about a lot of it counts down and I'm sure I understand what I'm coming from on this one um and the example I used in the facility meeting is you get new access points they a lot of them are requiring more
097power well these switches will deliver more of that power and you know give us better range give us more dense environment um looking at you know they the idea of adding cameras or sensors in bathrooms or that kind of those all get power from them that they're not actual electrical mods um so doing kind of the plan that I for allows us to have that base set for whenever we want to do all the projects does that also help with um the Wi-Fi access that people be students use everybody's on a computer being able to not have those fail while they're trying to use them in classes or everybody's taking an exam at the same time and I couldn't get into the quote but what what portion of the 117 was licensing can you give
098us access to that is that something you could yeah it's so when I looked at yeah take a look at your uh online there um so when I looked at the actual price of the hardware um it was actually little frustrating to me because 10 years when I went through this project it was a little under $80,000 for the hardware this time it was was about $85,000 for the hardware so in actually 10 years that didn't go up that much the rest of that is all licensed it's all subscription licensing which everybody's going to just to get a little extra money and it's really frustrating to people like because it just makes everything more expensive but so then what so then our next licensing fee will be B so be about $25,000 y is that
099your yeah that was and the one thing I will mention is that over the last couple years licensing subscription type things coming in more in the what we do um at right now eate does allow us to put that licensing as part of the eate program so if it does continue at that five years when we go you know I can put that 20 $5,000 in there and we get 40% back but this is assuming that that program still is there in in five years okay do subscriptions get since we pay the first half of it now in five years could that go up or we promised because we'll be in that cycle that it'll be it'll go up I didn't know if they locked it in the answer is no they always say it
100w go off sure from zero to 25,000 exct all right any further discussion this ising this is out of our U our budget budg y so this is budgeted for 2526 able to put that in there yep and again one time one time expense the next any further discussion okay all those in favor of approving the district technology switches project Hardware from Cor and the installation from how you pronounce that saris saris LLC um say yes yes yes post say no motion carries thank you very much okay we're moving forward to approval of the primary school uh carpet and paint for two classrooms sure so we have two classrooms at the primary school that um are last on the carpet replacement list uh the last time they were replaced and again this is going to
101sound really bad but they still are in pretty good shape 2001 so they made carpet really really good back in 2001 and it's very wellmaintained we we shampoo them several times a year so um but you'll see three quotes there that were were gathered um and uh the recommendation is to move forward with boo so the administration and the facility committee is recommending the board make a motion to approve the bid proposal from Boo for new carpeting for two classrooms at mhin Primary School I so move second we have a motion in a second to approve uh Primary School carpet and paint for the two left last classrooms just just carpet we are I just wanted to highlight we are going to be painting I have painting Contra through it's just for carpet that will
102be below the $10,000 threshold so the paint will be the paint will be below 10,000 threshold approval of the primary school carpet for the two Y and that includes removal as well any discussion are these on a cyc b are there so many that come up each year or um we've been uh doing them I do believe meron primary school over the last I'd have to take a look at our carpet plan the last six seven years has all been done so we just kind of put them on a cycle um the next cycle would be we have a couple Intermediate School classrooms that uh again are in decent shape but again that would be the next one when that was appro when it was when it's appropriate so we've worked with Michael we have
103yep yep they've done a lot of projects with us yep but every year we try to do a couple classrooms yep any further discussion okay all those in favor of approving the primary school carpet uh for the two classrooms say yes yes post say no motion carries thank you very much okay uh moving forward to approval of new roof for sections one and eight at here at the Intermediate School Intermediate School so sections one and eight are approximately 10,500 square feet and uh back in they were last brand new in 2003 and uh again we have done as much as we possibly can on a builtup asphalt road so uh the last few Winters have been very difficult on the roof because there hasn't been any snow truly and uh if you recall Steve was
104it last year or two years ago two years ago two years ago we had a main one of the sections basically broke loose when I say section so we repaired that and that's in great shape but now the the majority of it we have some more cracks some more bubbling that's starting to happen uh within the asphalt itself too so um if you have an intermediate school student uh they would have known that there was a few buckets around a couple weeks ago uh and it was was very little rain that was even on it too as well so um since then we have patched that but it's time to re to change the oil per se on that too you'll notice that we don't have any bids yet um we did create an RFP
105and bids are due on the 21st so the ask of the board is to set a not to exceed of two $200,000 I did ask one of the contractors to say hey what kind of ballpark can I give the board um to be honest with you they said 185,000 but again so just wanted to bump that up to about 200 just to be sure the reason why I'm bringing this to the board now is um it's an asphalt R which means it needs to be taken off it's going to be a complete tear off we are going all the way down to the deck all the insulation the uh any any of the film that was on top of the span crate is coming off asalt needs to not be really really hot outside when
106it is too so it gets very dangerous so all the contractors were asking that it be done as soon as possible before because they can't do it in in Winter okay and in the fall as we know it gets pretty unpredictable with temperatures that's why the spring is the best time to tear off an N fall growth so that's why the ask is not to exceed $200,000 um and I'm sorry I don't have any bids to bring the board if it is over $200,000 I will bring it back in April or have a special meeting to review that but again I feel $200,000 should be able to uh get get the get the number we need there are four contractors that I do believe that will be bidding so just looking for a motion uh
107to uh approve the replacement of roof sections number one and number eight at meron Intermediate School not to exceed $200,000 I so move second we have a motion and a second for the approval of a new roof for sections one and eight at the mer Intermediate School any discussion so you said there you accept you expect four bits people who can put us into their schedule now yep yep exactly yep what's what's the alternative the alternative is is uh we continue to maintain it and when I say maintain it uh observe it um there are probably five areas that we have some concern over that would need again some taring and just some more Band-Aids so um we can the alternative is is we just continue to Band-Aid it and with this rough what the
108next roof on our schedule and it's plus 20 I think the guarantee is 20 is 20 you're if you were getting 20 out of builtup asphalt you were doing really good yeah yeah they're going to replace it with a rubber membrane with a B roof just like the other ones too as well so and then actually being preventative too they're going to be replacing taking out some curbs tying in making sure that everything flows a little better than what it is right now there's about a 4 inch step between the different roof sections they're taking that off and just having everything run right to the uh the grates so so this makes it less likely we will have the waterfall in the classroom which Tobias remembers is a great day oh yeah our staff remembered
109it as a great day too if you would at the intermediate school but uh yes this would and again if it doesn't then we got major issues and they're coming right back yeah this is the project that I'm trying to put into the budget so any further discussion all right all those in favor of approving the new roof for sections one and eight at Merton Intermediate School say yes yes yes oppos say no motion carries all right thank you and again I'll keep the board informed and I'll bring it back in April and highlight what the the bid was too as well um I know you guys were wondering and worried about when we were going to bring more policies so we only have two so you can sharpen up there but uh again we
110have uh this is the second reading of two policies policy 363 educational technology and policy 171 that have been brought forward to the uh full board for their approval again second read um again we do need to read each policy separate so just looking for a motion to uh someone needs to read both of those motions I don't know who usually does it usually usually Nikki so motion to approve policy uh 363 educational technology policy that has been recommended by the policy committee and provided to the board for its consideration and action second we have a motion and a second um any discussion this is the policy just staff adding staff to the full staff full staff yep instead of a teacher it say instead of a teacher changing it to a staff yep and
111it highlights that any instructional support uh instructional assistance um that they need to flow that through this supervisor any further discussion thank you for making my all right all those in favor of approving policy 363 educational technology policy that has been recommended by the policy committee and provided to the full board for its consideration say yes yes po say no motion carries all right motion to approve policy 171 regular board meetings that has been recommended by the policy committee and provided to the full board for consideration and action second okay a motion and a second uh to approve policy 171 uh discussion this is amending the consent agenda item consent agenda items right put it in policy yep any further discussion all those in favor of approving policy 171 regular board meetings that has been
112recommended by the policy committee and prevent provided to the full board for consideration and action say yes yes oppos say no motion carries okay um that concludes new business moving forward to Future meeting and agenda items yep so April will be very busy um we have our strategic planning committee coming back together uh to review the work that has been accomplished thus far in the Strategic plan and then previewing next year too I do believe out of the 14 members I think we have 12 coming uh 12 members are able to make it I do believe 11 to 12 and uh Joanne stery and Brian Keers our two facilitators are able to make it too so we're we're excited to bring the bring the team back together um we also will have uh some a
113finance committee again we'll take a look at our quarterly reports give an update on where we are with our budget as well and then we'll have to bring the policy committee together too as well the policy committee we will have a new per state statute in part of act 20 is a new uh promotion policy between third and fourth grade okay um we've uh looked at WBS put two WB policies together and we feel very strongly that we have a good policy that meets State Statute and gives the district in good standing moving forward there too as well um we also will need to uh bring the negotiations team together um again and begin negotiating with Otto uh our meron teachers bargaining unit and and that that would occur uh sometime hopefully before the next
114board meeting because would we would love to have a closed session to talk about uh compensation um we have completed our teacher compensation committee's work uh the committee does have a recommendation that they would like to show the entire board and present to the entire board um living within the parameters again more information coming out with that but again would like to set a date for Teacher compensation as well as uh talking about the other units uh Administration and support staff too as well uh again we can talk about budget again we go into close session to do that um I would like to if the board's okay with it to invite uh the teacher compensation team to come in and present to the board uh their findings uh again the team did feel that
115it was a team thing and it was best if we could have one or two representatives and then they said well why can't we all come it's okay with the board they all want to come so there would be seven teachers back at a close session yep yep the board can invite uh people into uh for close session that would be the will of the board um the other person I would like to recommend for the board to bring in is at least to invite uh the person who does win the uh April 1 election so this will be one of the things that they need to vote on right away on the 28th or very soon and if they can be right there as part of the conversations um as well obviously they don't
116begin voting until April 28th um but again we can invite them in to be part of the conversation and dialogue too because they are going to have to make some of those decisions uh very quickly or very soon say depending on what quickly is so um so again we have a very busy time and again if we could set our calendars together I did talk to Nicole uh about possibly that second week in April does anybody have availability on the 7th or 8th what time um would be in the evening right around six o'clock if Works seventh would work for me okay seventh works for me eth I teach on Tuesdays nights Justin you okay with the seventh seventh works I it yeah I mean yeah seventh okay so and Nicole can make the seventh
117too so all right we're gonna go April 7th at 6 o'clock I guess technically you're still he's still around he's still there at six o'cl um that might be an opportunity too for us to bring the policy committee together something maybe before that again I'll I'll work with people's schedules maybe we'll have a committee meeting possibly before that I think the close session is probably going to take a little bit no one talking about the policy oh the policy um but not even not even because again we would bring um a student student handbook changes too as well just to kind of showcase that as well so and if it doesn't work it doesn't work that's fine but again the close session if you could block out it'll be good two two hours so I
118would say okay and I also like the future agenda item I like the see uh AP contract discussed everybody good with that for the April 28 April 28th yeah not that they need permission anybody can put anything on it a board member but he won't be an acting board member on the 28th so okay so AP contract bring that back okay do that any other meeting agenda items before we do adjourn uh this is Troy Anderson's last board meeting Troy thanks so much for your last three years um the policies come through and so thank you for your threee service I don't have a for them so I'm sorry X Ro X okay we'll wait for that all right just looking for a motion to adjourn so moved second Mo second all those in favor
119of adjourning say yes yes yes post say no motion carries thank you everybody happy St Patrick's Day