001Good evening. It is 6:30 and I'm going to call the school district of Milton Board of Education meeting to order. Uh we will start with our vision and mission. Our vision is we believe in opportunities, achievement and community for all. Our mission is the school district of Milton in partnership with the community prepares our students for achievement and lifetime readiness but by providing opportunities for all. Uh stand for the pledge of allegiance, please. >> I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you very much. I would entertain a motion to approve tonight's agenda. >> So moved. Second. >> I have a motion from John and a second from Rick. Any questions?
002All those in favor, please say I. >> I. >> Oppose. Same sign. Motion carries. Action on the minutes from May 26, 2026. >> Motion to approve minutes of Second. >> I have a motion from Rick, a second from Ed. Any questions on the minutes? All those in favor, please say I. >> I. >> Oppose. Same sign. Motion carries. Vouchers. >> I move to approve general checking account vouchers totaling $730,43718 as presented. >> I'll second that. >> I have a motion from Tracy and a second from John. Any questions or com comments? All those in favor, please say I. >> I. >> Oppose. Same sign. Motion carries. I'm sorry, I forgot to ask. Public comment zero. Thank you. Superintendent update. Thank you. All kinds of exciting up uh activities happening across all of our different schools.
003The one that I want to highlight is a thank you to the city of Milton public works department because they provided some heavy equipment to South Goodrich Park for Milton East's construction day uh last week. So, the students got to to see and and hop on some big trucks uh last week. So, thank you to the city of Milton Public Works Department. Uh summer school kicked off today. uh our enrichment programs leave a have a ton of opportunities for students. Uh we have a great staff uh in our summer school. So plenty of opportunities for students to enjoy those. At a later meeting, Sarah Stuki will bring uh an update on how things are going with summer school. And we'll also be sharing plenty on social media over the coming days. Uh this Milton summer
004lunch program officially opened today. This volunteer-run program prioritizes free lunch for any child that lives within our school district. It's free to any family that wants to participate. And folks can sign up or learn more at miltons summerlunches.org. And uh we have some highlights from spring athletics. Uh golfer Cade Wheeland qualified for individual boys uh state golf meet. Uh we had a number of Red Hawks take part uh this past weekend in the state track meet. Uh we girls softball won the regionals and boys baseball won their regionals and they play in their sectionals tomorrow uh at Riverside Park. The first game is at 10:00 a.m. and if the Red Hawks win that game, they play again at 4:00 pm tomorrow. And we have a couple uh interviews lined up. Our academic support and consolidated
005principal position. We're conducting interviews tomorrow uh for that position. And next week, interviews for the Milton Middle School associate principal position. >> Oh, not tomorrow. >> Not tomorrow. Thursday. >> Thursday. Today's Monday. So, yeah. So this week, Thursday, for the academic support and consolidated principal position. >> Thank you. We will move on to the finance committee. >> Thank you. Rush, you gonna and Stephen, you're going to come up in your time. Okay. Okay. So, the finance committee met on Monday, June 1st with four items on the agenda. The first item that will be presented is an update on the 2627 budget and there is no action at this time on this item. The next three items are all actions for this evening. The 2627 proposed fee changes, 2627 district insurance, and then the maintenance facility
006update and recommendation. I will turn the presentation over to Ross and Steven to bring you through it and then thank them and their teams for pulling this data together. >> Sure. I might take those in a slightly different order uh just to follow the way we put it in the agenda for type. But thank you for the um lead in there. Uh first I want to talk quickly about student fees for 2627. At the finance committee last week we looked over the student fee schedule that we approved last year for 2526 and proposed changes for 2627. Uh after working with our administrative team um there are only a handful of changes we're proposing for next year. One of those being the cost of the yearbooks at North Side would go from $12 to $14 just
007to cover the printing costs. And for the food service program, the meal prices would increase 10 cents and the cost of milk would increase a nickel. Um, and then the at the bottom of this fee schedule, which is on screen right now, we have our bio seat program. For the past several years and since 2011, the buy a seat program has been established for families who are not eligible for district transportation but wish to buy a seat on existing routes with with spaces allow or space all lots. So for next year we are continuing our increase of 10 day $10 per oneway. So the proposed fees for oneway trips next year will be $160 per student round trip 320 with a family maximum of 640. Um, and that still puts the per student cost for
008a roundtrip about a third of the actual transportation cost given our in our current transportation program. Um, one additional item for our facility use program is we've approved a facility use schedule back in 2023. Um, and there's one been one request or two requests, excuse me, for that schedule we want to talk about. We're not adjusting any of the space rental amounts for any of the facilities we have. We are asking for an increase in the overtime rate for custodial coverage for these um facility rentals from $40 to $50 to cover payroll costs and for the food service program when the nutrition team is required to be on site from $35. Sorry, sorry, 30 to $35. And those are the sum total of all the changes proposed for next year. >> Any questions? I move
009to approve the 2627 fee schedule as presented. >> I have a motion from Tracy, a second from Rick. Any questions or comments? >> All those in favor, please say I. >> I. >> Oppose. Same sign. >> Motion carries. >> Okay. Next, uh, want to talk briefly about district insurance. Every year about this time, we're looking at our district coverages outside of our healthcare. Of course, this is for district coverage for property liability. all of our property in the open and our cyber policies for cyber crime and additionally our workers compensation for next year. Most of our renewals came back favorably. Uh in fact, one of the items that my team has been working on this year is actively looking at our fixed asset list and trying to get that list cleaned up to make sure
010we're ensuring items that are still in service and still in use. Um which is part of why our property increase was very small for this year. Uh the largest increase on this schedule is workers compensation. Uh this was not a surprise to me, although it is um unfortunate because we're still working through our MOD experience such that we have one more year that we need to get through before um one of our higher loss years back in 22 23 goes off of our mod rating. But we are projecting our mod rating to drop another 10 points this year. And provided we have another good year this year, I'm hopeful that our mod rating for the year following will be under 1.0. >> Any questions? Okay. >> So, I'll move to approve the 2627 insurance premiums
011as presented. >> I have a motion from Tracy, a second from Ed. Any questions, comments. >> All those in favor, please say I. >> I. >> Oppose. Same sign. Motion carries. >> Okay. At the same finance committee, we also did a uh budget update for 2627. Uh the finance committee has met on this twice now since April. And this was another update with draft documentation to what our budget's starting to look like for next year. We will be scheduling one more finance committee between now and the 22nd before we bring forward the June preliminary budget information. A lot of the key assumptions though will be outlined in the presentation we bring at that meeting. Um since we are in the second year of a bianium, there's not a lot of surprises, but as some of
012you are aware at our last board meeting, we discussed what was possibly being discussed at the state level. That did not happen. So, we talked through what those implications were for the school district of Milton and what that would have meant. Uh, barring another surplus negotiation at the state level, we are still budgeting status quo information, which means $325 per pupil. Uh, we have the known increases for open enrollment across the state. So, we'll be incorporating all of that and bringing that to the next finance committee and for preliminary approval next this coming meeting on the 22nd. That's it. Okay. adjust that up. There we go. All right. Uh so I am here today to talk about uh the new district maintenance facility and uh the proposals that were received and a possible recommendation for
013tonight. Uh just a recap that uh the project went out for bid uh in the month of May. Uh prior to that uh we got the board approved the architect and engineering fee to allow this project to get to that uh construction document and uh bid phase in December 25. Uh the bid window for the project then was the month of May. And just as a reminder, I did include in the memo, just as a reminder to everybody that might be looking, the location of the building again is in the northeast corner uh of Central Park. Uh we did end up getting the three general contractors that received the bid documents uh pricing from them. of the three uh general contractors that bid on the project. The loan number that we received was from Gilbank
014Construction and that was in the amount of $2,80,000. Uh after reviewing uh the proposals with the architect and engineering team and vetting through the project alternates and voluntary value engineering options that our subcontractors uh to the project provided, we were able to get that construction cost down to 1,970,44. Uh, one of the big uh, things I want to reiterate with the value engineering options that were considered, it's uh, you know, there there's a lot of things that are offered and a lot of things that are vetted. Uh, it was really important as always for us to consider those options but not make any decisions uh, to accept anything that would uh, harm the future of the facility or shortcut ourselves in any way, shape or form. uh we really took things as options that would
015really have a a negligible uh change to the facility might be a like equal to a product that was specified or a different mean or method to complete the the same task. So, uh, I do also want to add that there was a very strong local subcontractor involvement, uh, from a lot of the trades that were bit on this project. And I am, uh, very happy to also share with the board that, uh, Sila Excavating is a a very uh, positive, very supportive uh, community member that owns Sila Excavating. Uh they did provide and is included in the number a $40,000 inind donation towards the earthwork and excavating costs for this project. Uh just as a next step for that if the project is approved to move forward that would be uh included and recognized
016on a future uh gifts and donations report uh just for next steps for that. Uh so with the construction cost being that $1,970,44 we were able to finalize the other portions of the project, meaning the architect and engineering fee and uh proposed construction contingency budget. Uh that brought the total project cost for the project to $2,232,144. Uh the project cost allin at that number is uh ahead of the number that was originally presented to the board as a schematic design level real base level budget for the project. But uh yeah uh the project uh construction project would be captured as a recap in fund 46. 146 uh is existing money that's sitting there for uh reserve for projects on the district's long-term capital maintenance plan which uh this project in a certain iteration has been
017part of that plan for uh many years. If the project is approved here tonight to move forward with a preliminary construction schedule uh with Gilbank would be hopefully them tossing the keys over to us uh to move in June 1st of 2027. That really hits the summary of what we talked about the finance committee. Any questions? >> Stephen, uh question on the 5% contingency fee. What's the likelihood that that'll get used? And if it doesn't, then it's just reduced. >> Yeah. So, the great question. The 5% construction contingency uh cost is at value is an amount that we hold on the district side. So it's not part of the construction contract with Gilbank. Uh after reviewing the project with uh the architect and engineering team, we really settle on a estimated cost that we want
018to hold just in case unforeseen conditions were to come about on a project like this. Basically, once you're out of the ground, meaning you know, your footings and foundations are in, your storm water stuff is done, and the building starts rising out of the ground, you're you're really out of the woods for unforeseen things that might come up. Uh, you typically would carry a little bit heavier construction contingency budget if you're diving into like healthcare sciences like we looked at today. Like that's a 8 and a half% construction contingency budget. But 5% is a pretty uh standard number for uh a green build project. in a new site like this. But if money is not spent that we have tentatively sitting there, that would just be money that would still be in fund 46 for
019use on future projects. >> I have a question mostly informational. Stephen, you mentioned obviously uh the contractor that had the lowest bid and there were two others that um presumably were somewhat higher. Tell us how the relationship between the subs, subcontractors, you mentioned the interest from local folks, etc. Do each of the general contractors use the same subs, unique subs to them? How does that uh affect the bidding process? >> Uh in general, uh there's the three GCs that are pre-qualified that receive the bid package. uh as part of that pre-qualification process, they always ask me uh who are the local subcontractors that might be interested in a project like this. So, you know, I provide a list of contractors, subcontractors like plumbers, electricians, all that good stuff that we've worked with, know the buildings
020we have great relationship with, even that we might not have worked with before that might be interested in working here. So, uh, I try to get apples for apples. So, like everybody's getting the same subcontractor, uh, numbers that's putting together that total project cost. Does that make sense? >> Uh, yeah. I just I'm trying to figure so the difference in a GC's bid is that unique to what the services they can provide are or are they using for example if they used a sub that was higher than the other GC sub for some piece of the project? >> Yeah, some uh general contractors have uh certain aspects of the project that they self-perform versus another general contractor might not have masons. So like a mason cost for a certain contractor might be lower because it's
021a a not a sub that they have to hire. They'll self-perform. Uh some people just have general lower numbers on like steel erection or metal pre-engineered metal buildings. You know, it might be just something that's in a certain general contractor's wheelhouse a little bit more and are more efficient and what they might own versus what they might rent for equipment. I mean, it gets down to some pretty interesting details. and sub some sub subcontractors like electricians, HVAC, uh plumbers, all that stuff, they might actually get different numbers that could skew that number too. Say Ross, you talked a little bit on the previous agenda item on the preliminary budget for next year. Can you share what impact if this is approved, what impact it would have on next year's budget? >> Sure. >> There we
022go. Um, yes. So, as Stephen mentioned, this is a project that will be funded wholly through fund 46, uh, which we've been building now for just over six years. Um, at the end of this year, we're projected to have a balance in fund 46 of approximately $6.5 million. Uh, pending any charges for healthcare sciences that may occur before June 30th. That's the current status of things. Were this to be approved by this time next year, we would anticipate once Healthcare Sciences, the roofing project be approved in February and this were to be fully underway, we would be in the ballpark of about $3.6 million in fund 46 by year end. So all of these projects would be funded and not require any additional investment from the community through fund 46 between now and next year.
023Stephen, I just maybe if you could speak real quick. I know we've been through this and just more asking you to recap for anybody might be listening at home. The life expectancy on the existing maintenance building is way past due. It's certainly inadequate. It creates a safety hazard. And then when you decided to relocate here, I believe you had a larger square footage in mind and you were able to condense them down to save a little bit of money by using the loft. Could you just reiterate that so we just kind of revisit? I know because this is an important purchase. I just want to make sure we absolutely validate it real quick. >> Yeah, the existing district maintenance shop uh right behind the high school next to the existing greenhouse FFA area was built
024in the 1970s uh exactly 5,000 square feet. Uh the district at that time is the district now compared to that time has more than doubled in size. Uh the proposed new district maintenance facility is approximately 9,000 square feet. So just less than double. But through the through the design process, we were able to come up with some design efficiencies like creating that mezzanine on top of existing space that would have been there anyway to give us some added storage and allow us to reduce the square footage of the building from its original uh design iteration. But uh getting that building relocated to our proposed new site again tackles traffic issues that will tackle a lot of logistic issues for a lot of years to come is the is the goal. >> Thank you. >> Yep.
025>> Any any other questions? >> There are no other questions. I will move to approve the district maintenance facility project with Gilbank construction in the amount of 1,970,44. Project total including construction cost, architect and engineering fee, construction contingency is 2,232,144 as presented. >> I'll second that. >> So I have a motion from Tracy, a second from Joe. Any other questions? All those in favor, please say I. >> I. >> Oppose. Same sign. Motion carries. Thank you. >> Awesome. Thank you very much. >> Thank you. Uh we will move on to uh governance. >> Thank you, Dr. Smith. Um get my notes out here real quick. Uh the governance committee met uh June 1st, which was a week ago today. The everyone was president. The sole agenda item was to read through the first reading of
02611 board policies. Uh, I want to pay close attention to those. Those are in board docs. So, if you wouldn't mind drawing your attention to those. The first two are normal regular policies that we've had for a while that are going through the regular update process like we're all familiar with. And on line three, there is an overview document of Act 89. The rest of the policies are in reference to Act 89. And I'm going to do my best to summarize it. Wisconsin Act 89 is a state mandate that requires schools to regulate digital and in-person communication between staff and students enacted to strengthen student safety. The law requires all school governing bodies to implement clear professional boundary guidelines and framework and mandatory annual training on for the safety of students. Um the one thing
027I'd like to draw the board's attention to is of course we will review these and then vote on them ne next board meeting but there is one here uh designated for the board and as if you kind of read through them they're based a lot of them are the same logic just different demographics that they're targeting. So if you take the time to definitely read all of them but certainly pay attention to one that applies to the board that might be important. And I would pause for Rich. Is there anything that I missed on that? Yeah, I'll just add one other thing. Ed does a very thorough overview. Um, as Ed shared, the policies related to Act 89, there's a state requirement that those are approved by every school district in the state by September
0281st. So, if we approve those at the the next board meeting, the second board meeting in June, that would meet that deadline. And then of the two policies that that aren't part of the act 89 uh overview, the personal communication devices policy 5136 um is there's a state requirement that school boards approve that by July 1st. So we're we're budding right up against that one. We had uh been working on that for a while. The state legislature made some changes around um personal communication devices or cell phones uh for students in schools and will be implementing the policy as presented if approved by the board in order to meet those new statutes uh from the state. Any questions on those? This is informative for this board meeting and please review them in between now and
029next board meeting and we would ask for approval then. >> All right, we're on to HR committee. >> Okay, thanks Annette. HR committee met um last week on June 3rd. First item on the agenda is discussion and possible action on additions adjustments to high school activity stipens as outlined in the memo and board docs. High School Administration is requesting increases in the stipens for four groups. Health Occupation Students of America, also known as HOSA, Red Rock, Red Hawk, Robotics, Fishing Club, and Chquire. Each of these groups has seen growth and now has need of additional supervision. The proposed changes include creating a lead adviser for HOSA while increasing the stipen for this position from $1,040 to $2,000. Creating an assistant host adviser with a stipen of $1,000. Creating a robotics lead adviser with a stipen
030of $2,000. Creating a robotics assistant adviser with a stipen of $1,500. Increasing the fishing club advisor stipen to $3,500. and the addition of an assistant showquoire director to support the two existing showqu choirs with a stipend of $2,000. Administration and the committee feel that these changes will give the needed support to these growing organizations. These proposals amount to an increase of $8,043 which Ross does feel can fit into the budget. Any questions on that topic? I'm going to make a motion to approve the additions and changes to the high school stipens as presented starting in the 202627 school year. >> I'll second that. >> I have a motion from Rick, a second from John. Any additional questions or comments? All those in favor, please say I. >> I. >> Oppose. Same sign. Motion carries. Second
031item is discussion and possible action on 2026 27 co-curricular coaching and intern staffing baseline and compensation. The athletics and activities office along with the HR and payroll departments have reviewed staffing needs and are bringing forth some proposed changes. These include a middle school girls and boys swim coach, each with a stipend of $3,500, middle school cross country coach with a stipen of $3,500 and the positions which were approved in the prior agenda item. HR and the business office are still discussing potential changes at the middle school level. If changes are going to be proposed for the middle school, they will come to the committee and board at a future date. The administration anticipates a need for 252 coaching, advisory, leadership, and internship positions. You can see the breakdown for each level in the attached memo.
032And there are two action items uh here tonight. First of all, I'm going to make a motion to approve the 252 support staff, athletics, activities, advisory, and inter positions as staffing baseline for the 2026 27 school year. >> I have a motion from Rick, a second from Ed. Any questions, comments? All those in favor, please say I. >> I. >> Oppose. Same sign. >> Motion carries. Next, I want to make a motion to approve the 202627 athletics activities advisory and intern wages as presented. >> Second. >> I have a motion from Rick, a second from Tracy. Any questions? All those in favor, please say I. >> I. >> Oppose. Same sign. Motion carries. >> Third item is discussion and possible action on summer school staffing for July and August of 26 and June of 27.
033HR and payroll have worked with the summer school administrator to determine the anticipated staffing levels for the upcoming summer session. You can see the total hours noted in the memo. Please note that the number of hours varies due to the number of days in the summer session and the courses offered and chosen. Um, any questions on that? I'm going to make a motion to um that the number of instruction hours not exceed 7,834 and support staff hours not exceed 3,161 for the 202627 sum summer summer school program. Any additional hours not listed in the baseline will be subject to board policy 411 and brought forward to the board for review and a poss possible approval. >> I'll second. I have a motion from Rick, a second from John. Any other questions? All those in favor,
034please say I. >> I. >> Oppose. Same sign. Motion carries. >> Last item is discussion of possible action on supervisors and administrator contracts. At our meeting on May 26th, the board approved adjustments to supervisor and administrator compensation for the 2026 27 school year. HR and payroll have made the adjustments to these contracts and this is being brought forward tonight for board approval. I'll make a motion to approve the 2026 27 supervisor and administrator contracts as presented. >> I have a motion from Rick, a second from Ed. Any questions, comments? All those in favor, please say I. >> I. >> Oppose, same sign. Motion carries. We are on to action on staffing reports. >> I'll move to approve the staffing report as presented. >> Second. >> I have a motion from Tracy, a second from Rick.
035Any questions? All those in favor, please say I >> oppose. Same sign. Motion carries. Action on gifts and donations. >> I'll move to approve the gifts and donations with gratitude. >> Second. I have a motion from John, a second from Tracy. Any questions? All those in favor, please say I. >> Oppose. Same sign. Motion carries. We are on to meeting dates, regular time at 6:30 p.m. here in the PDC. That's on Monday, June 22nd. We have a special board meeting on Thursday, June 18th at 6:30 p.m. here in the PDC. Uh Thursday, June 18th at 6:30. And then we need to schedule a finance committee meeting for next week. Uh we need to get that in as Ross shared. We're going to bring the preliminary uh budget. It'll be a lot of the information that
036was shared uh at the last meeting, but we need to have this one for that uh final preliminary budget which will need then need to come to the board on the 22nd. Um so we need to schedule that for next week. Um, I'm not sure what availability looks like, but if finance committee members can share what their availability looks like for next week or Ross, do you have some ideas to throw out there as possibilities? >> My plan is only to have the agenda be the preliminary budget, uh, final draft documents for us to look through. If there's a special board meeting next Thursday, could we do it at 6 o'clock? >> It's a half an hour ahead of the >> I mean, I would say 5:30. I just want to make sure that that's
037a possibility before I throw out anything sooner. >> 5:30 or 6? >> Six. I can do six. >> Yeah, if six is enough time. >> Yeah, we should be fine. >> Okay, I'll plan on six o'clock then. Thank you. And that is it for upcoming meetings. >> All right. Executive session. Consider a motion to go into executive session pursuant to Wisconsin statute 19.85 sub1F to discuss and take action if appropriate regarding financial, medical, social, or personal histories or disciplinary data of specific persons. except where par subb applies which if discussed in public would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data or involved in such problems or investigations. Uh public concerns regarding professional staff me staff members and candidates. >> Also move
038second. >> I have a motion from Joe and a second from Tracy. That's okay. Um, can we please do a roll call? Ed, >> yes. >> John, >> yes. >> Tracy, >> yes. >> Annette, yes. >> Yes. >> John's, yes. >> Rick, Jen. >> All right, we are in closed session. Thank you all very much. We will not um have any action when we reconvene. So,