001Uh first up quick reminder of uh why why we're here vision statements. Our vision we believe in opportunities, achievement and community for all. And our mission statement, the school district built in partnership with community prepares our students for achievement and lifetime readiness by providing opportunities for all. If you're able, let's rise and do the pledge of allegiance. [Music] I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Great. Item 1 C, action on the agenda. >> Make a motion to approve the agenda as presented. >> Second. >> Okay. Okay, we have a motion from Tracy, a second from Rick. Uh board, any questions on tonight's agenda? Hearing none, let's take a vote. All
002in favor, please say I. >> I. >> Opposed? >> Agenda is set. Next up, D. Action on minutes from the July 28th meeting. >> I'll make a motion to approve the minutes uh for the regular meeting held on July 28th, 2025 as presented. >> Second. Okay, got a motion from Jen. A second from Ed on the uh minutes from last meeting on July 28th. All in favor? Uh any questions, issues? All right. All in favor, please say I. >> I. Opposed. >> All right. Minutes are passed. Uh next up, vouchers. >> I'll make a motion to approve general checking account vouchers totaling 1,259,7842 as presented. >> I'll second that. Okay. Motion from Tracy and a second from Rick approving uh the vouchers and the number she mentioned. Any questions? All right. All in favor, please
003say I. >> I opposed. >> All right. Vouchers are passed. Uh Joe grabbed their signup sheet and there was nobody to sign up or nobody signed up to speak. Anybody here want to speak? All right, we'll skip that. Uh 2A data workshop. Uh it's got my name attached to it. So I'll recap that. Um uh the data workshop. We uh likely I'm going to miss something. So if anybody wants to jump in after I'm done, please do. Uh the data workshop is something we do two times per year. I first want to thank Julie and her team, Whitney and her team and all the admins for putting the data together and sharing it with the board. Uh the board was presented with student performance data and community and staff survey results. As a board member,
004I enjoy seeing all the positive things that are happening in this district. But almost more important to me is knowing that when there's an opportunity for improvement or growth, you guys get to work, set goals, and find ways to achieve them. This data also helps guide and direct the board in some of the decisions we have to make throughout the year. Some of the highlights to share when it comes to I already read reading and math scores. Our green bands get bigger and our red bands get smaller. Uh that's a really simple way of saying we are doing great as we look at national, state, and Milton data from fall testing to the spring testing. Our spring advanced placement scores are up. Graduation rates are still very strong and trending up.CL SCCL data shows us
005that our students feel safe, have good relationships, and have opportunities for involvement within our district. The Milton School District and community have met net promoter scores that are trending up. This is a score that represents the extent to which a stakeholder is willing to recommend their school or district to someone else. All very positive things for our district. Uh this was just a recap and I wanted to end with one final thanks to our amazing staff. Uh from our teachers, support staff, nutrition team, office staff, buildings and grounds, custodians, and everyone else that I missed. It most definitely takes each and every one of you to achieve these high scores. And for that, I thank you. Um anybody else have anything to add? >> John, I think you summed it up quite well. It takes
006a village um to to get the scores where they need to. And when you mention the red bars and the green bars and you know obviously green means go and red means stop and it it really does put it in perspective of the green starts and then the green grows. Um but we never we never lose focus on the red which is what's really important um for all students. >> Yeah. Thank you. All right. Moving on. Number three, finance committee report. Tracy, you uh chair that. I'll kick it over to you. Absolutely. Ros car to join the podium. So the finance committee met on Wednesday, August 6th. There were two items on the agenda. The first item was budget amendments 2425 in accordance with state statute. Budget amendments are submitted to the board at the
007end of the fiscal year for approval. Once approved, the adjustments will be published. I will turn to Ross to prevent present the changes to the 2425 adopted budget. Um but please do note that this is an action item for tonight. >> Hi everybody. Um really quick update on some activities throughout the year that changed from the original fall budget. Uh tonight for you I have a memo that summarizes some of the finer points of the change as well as the schedule that we're using to print this Friday as we take action tonight. But for 110 we had an adjustment in revenues and expenditures of about $430,000. This is a bit less than last year actually which is a good thing. Some of the largest changes were things that were outside of what was expected. Obviously,
008on the revenue side, we had changes to our investment earnings, which had a very positive year. There was some concern that early in the year that was not going to be the case, but happy to say that at this point, our all of our accounts are having a good float right now, which we will certainly take. We did have some estate adjustments to things like common school fund, which we estimate at the start of the year. We do not receive that by obligation. until January. Uh we did have some new sources of revenue this year in the form of oped forfeertures from our retirement planning. This is based on our changes to our retirements tier three folks that we did a couple years back. We're starting to recognize those fores after which the district. We
009also had the typical changes through federal state grants based on carryover finalizations that were available after the fall budget was certified as well as any changes to a lotments during the course of the year. On the expendure side, we had identical change of 130,000 which included reductions in areas like open enrollment. Open enrollment is something very highly volatile which we'll talk more about when we get to the end of the meeting in a few weeks. But our open enrollment health payments came out far better than expected which resulted in some savings which was no longer a deduction at that point. We had some um that money was then forwarded and kind of parked for lack of a better term with some anticipated existing projects. Now, we did have some changes, some granular work that we
010catch as we mentioned before, but some maintenance projects that we did take on or have some adjustments for during the year, final contingencies for the Milton High School bleachers, bringing repairs in the Milton High School BAC, building furniture expansion, uh, building furniture edition, new expansion sections, and other purchase and acceleration of Warriors materials to part for, uh, tariff concerns. We did accelerate some of our purchasing for the West Library which is on our building plan earlier this year. We also had some storm damage in the spring which had to result in some replacement of track and field equipment um that got removed from his glories and the ground damage as they were thrown across the field. Uh we did have uh some allocation grant awards again changes in fund 27. The changes of revenues and
011expenditures of about $275,000 were almost primarily and exclusively grant related um from anticipated revenue and federal grants moving. We also had some shifting of transportation cost from the general fund based on specialized transportation routes. Otherwise, transportation audits in general and budget agencies for the year. Again, jumping a little bit ahead to what we'll discuss in the annual meeting. I'm very happy to report that the after all the revisions, the budgetary accounts for funds 1027. The revenue side of the budget came in at 99.8% I'm sorry, that's backwards. 100% 100.4% revenues and 99.8% expenditures for the year. um board education approval is required for any monetary changes and we'll publish that in the paper again this Friday if we take action right now questions. >> So Ross I'd like to thank you and the team um
012for not only putting the diligence into putting the budget together but then obviously to present to us tonight I will open up for questions but I will move to approve the 2425 budget changes as presented. >> I'll second that. >> Does anybody have any questions? Okay, there's a motion on the floor from Tracy, second from Rick uh to approve the 2425 budget changes. Uh one final call for questions or discussion. All in favor of the motion signify with I >> I opposed. Motion passes. >> Thank you. Okay. The second item on the agenda was the state budget impacts and planning. This is not an action item, but I will turn again to Ross to present. >> Sure. This is a more of a quick update. Uh the state budget we haven't had much status to
013discuss since it was approved in early July. Uh first board meeting in July, we all kind of putting together all pieces that fell together and unfortunately I was not here last meeting on budget. But uh the state budget did have some surprises in it. Um not necessarily all bad, but there was a change to two pretty significant areas that we were not anticipating. We knew the possibility was there for special education reimbursement to go up. Uh there were many calls over the last several months to increase that reimbursement rate to 60%. It's currently now about 30% based on the past year's performance. Um there was discussion at the end of June about taking that percentage up to 35% and 37.5% in negotiations between the joint finance committee and the governor. Um but as we now
014know at the beginning of July a further compromise was reached which brought the reimbursement rate up to 42% in year one of the finan um there are some questions out there whether or not those percentages will hold. We did not get another desired item in the state budget from the special education arena and that was we were asking for some sufficient appropriation reimbursement. the joint finance and the governor has signed into law a similar some certain amount which means the amount of funding designated for a certain purpose does not change and if that amount is not sufficient to guarantee that 42 or 45% that percentage will fall accordingly until it can be spread out equally across all districts based on rate that's part one that did result in a considerable amount of additional revenue for
015the district which we've now incorporated more client we also had a rather dramatic change in the multiplier open enrollment. Um over the past several decades, open enrollment has had a similar change to what we typically see in the change in the revenue for people, which again 325 is exactly what we got anticipated, but the amount that came in the open enroll multiplier was over $1,100. Quite a bit higher than we had planned on. Um not necessarily a bad thing for a district in our situation where we have a positive open moment in figure. However, it took the amounts that we budget on the revenue side and the expenditure side for open enrollment to go up almost 20%. And that's just based on our changes in enrollment, our estimates at this point, but um it's becoming
016a very volatile item to estimate and manage considering we don't get to finalization of those numbers until the end of October. So, that's something we're going to continue to watch. But both of those items resulted in some additional bargaining in the budget. I'm currently working with the rest of the administration to do some pilotable look at areas of need because we want to move sooner than later on some recommendations. We're going to be bringing a lot of that information back to the HR committee. I don't want to go too far into that of the discussion, but there are certainly areas of need in the district that we'd like to address if we can. >> Thank you. Right. Thank you. >> All right. Next up, number four, uh report from committee governance. Ed, um on July
01722nd, we had the first reading of uh 42 different policies. Those were presented to the board at the last board meeting. So, tonight we would be looking for a motion for approval on those. Just a quick recap on those. There were 30 uh again 42 presented, 30 of which were uh normal routine maintenance to the policies. just kind of changing language and moving some things around as recommended by Niola. Five that are being sunset mostly because those policies are either no longer useful or the big piece of those policies are being moved into other policies and seven that were new and all those were present to the board last board meeting and I would ask for a motion to approve those discussion. >> I'll move to approve Neiola and other policies as presented. I'll second
018that. >> Okay, we've got a motion from Tracy, a second from Rick. Uh, is there any questions or discussion of the policy changes? Hearing none, let's go to vote. All in favor, please signify with I. >> I opposed. >> Those policies will pass. Thank you, Ed. Thank you, Tracy. Uh, number five, human resources, Chris Tukorf. We have discussion and possible action on proposed additions and changes to the employee handbook for 2025 26. So the this agenda item is following on our board meeting July 28th and those conversation we had conversations human resources team uh with our USI attorney that's been helping us with the handbook and the first document in your board docs page 65 outlines um the last of our recommendations for this handbook edition. So you'll see um we're referencing board policy that
019you all just approved and adding the words reporting structure in two places along with linking in the district's organizational chart. So those are the changes from the last board meeting until now and then all of that is encompassed into the second document which is the entire uh handling. >> So Chris, that's the only change that's coming forward is adding the words reporting structure >> from our last conversation on July 28th though. Now that is correct. >> Before we take action, I just want to thank Chris and Marcy and Chris in the HR department because this is a lot of work put into this. So, thank you very much. I'm going to make a motion to approve the employee handbook changes as presented. >> I'll second that. >> Okay, we have a motion from Rick, second
020from Jen. Any additional questions, discussion. >> Okay. All in favor of the approved employee handbook changes as presented, please signify with I. I >> opposed. Motion passes. Thank you, Chris. Chris. All right. Number six, new business discussion and possible action on children at risk support plan for 202526. Whitney, you're up. >> Great. Um, so you have the at risk report for 2526. So that looks at numbers for our fifth and 12th graders um from 24 25 are identified as as at risk. Um so it breaks down our criteria areas um and then gives you an overall data review of the last few years. Um so you can see that our percentages our student population who are identified at risk is steadily declining which is great. Um and our graduation numbers are going up. So um
021when we look at that we are our students who are two grade levels or more below in those academic areas and like we talked about the green bands going up. We're seeing that with our student at risk 3.2. Um, so overall we're seeing those areas improve. Um, and then the rest of the plan outlines from a very high level view all the amazing things that our staff are doing um, within our schools to support our students who are identified at risk as well as just all. >> Any more questions? >> So I did go through this this document and there's a lot here. There's a lot to digest. there's a lot that this the district does for for these students. Um so thank you and the student services and the admins and and the teachers
022that get engaged to really focus to try to get um to get those kids to graduation. You know, it's it's tough when you see fifth grade in that in that map. Um but it really is um it's an achievement to see how much it's decreased at those higher levels. Um thank you for all the hard work that you guys did. Yeah, we um were were tasked with fifth through 12th grade, but our district tracks even before that so that we can even earlier interviews for some students who needed more. >> I'd echo what Tracia said. I just wanted to say one of the things that caught my eye. I was reading this over the weekend was uh page five and last little thing that the district of Mil is committed to. As a layman in
023this area, I appreciate those three bullet points and able to something I can read, digest, and articulate back to somebody. So, thank you for that. I that's a always a great thing to have a kind of a wise statement in there. >> Anything else? This is an action item for tonight. >> I make a motion to approve the children at risk support plan as presented. >> A second. Got a motion from Rick, second from Tracy to approve the children at risk support plan as presented. Any additional questions? >> All in favor, please say I. I. opposed. That passes. Thank you, Whitney. Seven. Action on staffing reports. >> I'll make a motion to approve the staffing report presented. >> Second, John. I need to abstain. >> Okay, we have a motion from Rick, a second from
024Jen on the uh to approve the staffing report as presented. Uh all in favor, any questions? >> All in favor, please say I. I. opposed. That passes. Chelsea, if you could please note Tracy's extension. >> Thank you. 7B action on gifts and donations. >> I'll make a motion to approve the gifts and donations with gratitude. >> I'll second that. >> We got a motion, Tracy. A second from Rick uh to approve the gifts and donations with gratitude. Any discussion or questions? We just want to highlight um we're starting to see the the lighting project donations come in. So um I actually did attend an event or attempted to attend an event in the rain yesterday. Um they're super excited to have those that lighting project go up. Um so great to see that coming in.
025>> Good call out. >> Uh all right. All in favor of approving the gifts and donations, please say I. >> I. >> Opposed. That passes. 7 C meeting dates. Uh, I think Chelsea, do you have some dates for us? >> I do. Um, the new teacher breakfast is Monday, August 18th at 8. Um, the convocation is Wednesday, August 20 at 7:45. And there's going to be a big celebration. I don't know if if you read what Carrie put out. I don't know if everyone gets that about Jean Field for 50 years. It's going to be really exciting. Um, instructional co-curricular and student services committee meeting is August the 20th at 2:30 here in the PBC. Um, board development is Wednesday the 20th at 6:30 here in PBC. Finance committee meeting, we um were able to
026get that scheduled. That's Thursday the 21st at 6. We do need to do an HR committee meeting. Um, I think Chris might have a few dates in mind. So, um, whenever you're available, more than happy to make my schedule available. >> When, um, when we when you thinking we need, do we need it by the next meeting? >> If at all possible, but if not, it's not the end of the world. I think we do need it before our first board meeting in September, though. >> Okay. Um, so we can send Chelsea and I can work on some ideas and send those out to you. >> Okay. Sounds good. >> Get everybody on board on between now and when school starts. We'll look right after you. >> Okay, sounds good. Thank you. >> Thank you.
027>> All right. And then um open houses, the middle school and high school, Tuesday the 26. I don't have times on those. Jeremy, >> we are 6 to 7. >> Oh, I'll tell you a moment real quick because I have hour for that. I think they're on the new district calendar on our website. Sorry. I didn't look that. >> Middle school is 5:30 to 6:30. The high school is 6 to 7. Okay. >> All right. And then the elementaryaries and north side are Wednesday the 27th. >> Yep. So 4K3 is from 4 to 6 and then intermediate north side will be 5:45 to 7. >> Chelsea, do we need to tell you if we're going to attend those in the event there is a quorum? Do you want us to send you a note? Is
028it really? >> I believe I already put those on. >> Oh, it's possible. Okay. Yeah. On the last >> Have a quum at anyone school. >> I know. >> Absolutely. >> Let me just double check since we're all right here. >> Welcome back. That'd be really tough. >> Yeah, I have the the breakfast, the convocation, and the open houses on there. >> Thank you. >> And that's all I have. What was the date for the uh 50th celebration? >> The 20th. >> That's during the welcome back convocation. Okay, perfect. >> All right. Anybody need those repeated? >> No. It probably bears mentioning that the annual meeting will piggy back our next regular board meeting so folks have it on their radar. >> No. Thank you. >> Thank you, Joe. >> And the next board meeting,
029>> two weeks from tonight. [Music] I move we adjourn. >> All right. Second. >> We have a motion to adjurnn from Rick, second from Tracy. Any questions, discussions? Hearing none. All in favor, please say I. >> I. >> Opposed. >> Meaning ajourn. Thank you guys. [Music]