001colleague is graduating and neither Emma nor myself are returning to student council next year. So, it'll be a complete um set of new people and we're definitely looking forward to what that looks like and um seeing what changes that may bring um as well as you know we got eighth graders moving out um to the high school. We'll be serving on our student council. So, be excited to have their new ideas and perspectives and see what great changes they can bring um to student council. Any questions? Thank you for your service to us over this past school year. Thank you. Thank you for having an open year. Thank you so much for having I checked the public comment sheet unless somebody snuck in the last minute. It goes on. Nobody on it. Thank you so
002much. So we move on to redh hot recognition. With this being second board meeting in the month, our principles will share highlights from things that are happening in their schools. Tracy and then we'll move on to the principal. Thank you. Okay. Um [Music] [Laughter] It's Miss Jess. Please join me at the front. Thank you very to you and have you both stand in front of the cameras while I [Music] My favorite, Miss Jess Dao was nominated by Miss Christy Rossky. Jess goes above and beyond of her teaching duties. My daughter has Jess as her case manager. And not only does Jess help with academics, but also with personal things in the students lives that affect them on a daily basis. Jess just just really knows how to connect with her students on a school and
003personal level to where the students are so comfortable with her. As a parent, I couldn't be happier that my daughter has such an understanding and caring case manager. And the whole district echoes says, "Thank you for your service." So, this just right there's going to come and take your photo and some stage. Oh, sure. before she is all about you, Miss Jess. Thank you. If I can interject for just a second just for a minute. I got the pleasure of working with Jess for a lot of years and I know most of us are going to be at the graduation ceremony on on Sunday. Um, if you watch closely and you listen to conversations, you will hear more than one conversation about how Jess got them across the finishing line. she does year after year
004after year. So there are a lot of great students that went on to great careers thanks to Jess. I just happen to know that proud of you that chair. [Music] I think she needed. Okay. So, now we're on to Red Highlights. We had an update. So, second board meeting of each month, the principal share highlights. And with this being the last two weeks of the school year, there's a lot of things happening across all of our students. Kick it off. So, good evening. Our 4K through third grade schools are wrapping up the year with lots of energy and excitement. Um, our students are busy with lots of enriching field trips and having those experiences. Our third graders are diving into a very important life skill right now and doing swim in um their PE units.
005So we also have lots of um year end fundraisers which tonight East is doing their rescheduled color run from the um rain that they had before. So lots of great times bringing families together for fun and support. Um, we also are going to be having our high school students partnering with our kindergarten classes this next this week to help build pizza gardens and teach them all about that pizza toppings actually come from somewhere other than Woodman's. And we just want to give a heartfelt thank you to all of our parent groups who have done so much um for us to support us throughout this entire year. It's much. All right. Speaking of rescheduled grade dates, uh, North Side was fortunate enough to hit our track and field day on the scheduled day. Last year, I
006don't think they had as much luck. So, thank you to our fire department for organizing that opportunity. That was a couple weeks ago. Um, we have um you guys could help me out and order some good weather for Thursday night. We have what they call the best day ever fundraising event that our friends of North Side parents groups putting on. And basically it's like a color run but not the same thing. Raising money to uh bring lots of different um oh gosh pieces inflame words that didn't seem appreciate that. Um there's like 10 to 15 inflate bowls that the kids will be able to everybody's invited. So that's on Thursday night. We can get some good weather. I appreciate it. And then lastly, last week our band and choir concerts kind of tied up the
007school year. They enjoyed um not only at school, but then they had evening performances. So that's it for following suit. A lot of fun activities to end the school year here. So, in the last uh few weeks, we did I Ready individual rewards for any students who showed growth in their I Ready Math andor reading. And just like last year, I have a card of trinkets and kids. Pick the trinkets versus rolling the dice for a gift card for a bigger prize. Uh our parent group sponsored a schoolwide custard celebration and that is following both I Ready and Wisconsin forward. It's just a thanks for doing your best and putting some effort into that. Last week we had our unity track meet and that's always just a a moment of joy to see how our
008unity participants um come together and some high school mentors really lead and show some really great camaraderie with our middle school athletes. We completed grade level field trips. It was the first time in several years that both grade levels have been on end of the year field trips and both grade levels were successful. So that's good news. and we will close the year with an eighth grade picnic next week. So, we've had a great end to the school year. So, the same day in high school, there are obviously many many things going on right now. Uh some indoor athletics just came to the sophomore game uh game and the regional competition. All teams are in post season play now. Uh baseball against congratulations boys. They won a conference championship this last weekend in boys baseball.
009Uh and so the track is that our regional track meetings tonight regional subsection boys coming up. Lots of bankers we had an FA at the last meeting. Uh and also one new event that I want to highlight too is the idea club multicultural events last week high school. It was huge success. We had uh from Boyd Mora High School a step dance team. We had dances or traditional Mexican dancers and one of our own students uh suffering from the culture of the painting. Uh this was an event that was put on again by our idea group. They wanted it was during our class period. So students had to sign up to go to it. They wanted people who wanted to be there put in front of students that choose chose to be there which was
010very heartwarming. It was very very encouraging. It was uh uplifting for the students who planned that event and certainly Berlin or in her one of her last events before Berlin retires. As a leader of that group, I was very happy um for all. It was a very big success. And then obviously the big thing coming up is going to be graduation. The senior's last day is tomorrow laptops and some last assignments. Uh we will sort through all that stuff on Thursday and graduation practice on Friday. And then obviously at 2 o'clock on Sunday, rain or shine. And all that saying that we will be having ceremony in the field highlighted here. So about 2:00 on Sunday. And Jeremy before you sit down, what time would you like board members to be there? So So the
011students will be showing up at 1:15 into gym 2. You're welcome to the students as they gather. That's always probably one of the highlights. They enjoy seeing board members and staff that'll be there enabling students as they gather. We'll take a picture on stage about 1:40ish. I can get everybody together, but we'll assemble for a picture on stage 14. So 11:15 soon be Thank you so much. Any other questions or comments? I would just like to comment and say thank you to all the admin um and the parents group. I've tried to attend as many events as I could. I volunteered at Calpy Bingo which is always an adventure on how that one kids played out. Um and then stopped by market day and I have to say and and Richie were there as well.
012The way the students when the storm rolled in picked their wares up went in and dropped and kept selling. I mean it was like without a beat but it was nice to see every grown-up there just grabbed something whoever's it was. Um, and then at the high school last week, you had to manage the soccer game and the baseball game and the concert. And I mean, kudos to you guys being able to accommodate all of the things and kind of taking it without a hitch. Granted, there's limited parking. I've never seen the parking lot that full. And um, before, but um, but great job to everyone to make it, you know, great events for everybody and the parents groups for stepping up and giving our kids some fun activities. So, I want to add one
013thing and I'm still near thunder. I apologize. Um, I've been away on business and whatever for a few weeks and I came back to the high school for a reason. I saw the wrappings on the stadium and the baseball was fantastic. Really looks really cool down there. So, kudos to whoever had a hand on that. That was really really looks really sharp. That looks great. that you learn still. My thought my plan was that um at the end of this school year, Officer Schneider is going to be moving out of our school resource officer positions to stay with the Milton Police Department, but he has been an awesome school resource partner that has helped us build really strong relationships with not just the Milton Police Department, but other law enforcement groups uh that are in
014our area and the high school looks to be surprised. a thank you celebration for him. There were I don't know how many but the upper floor understand what he was just packed with students staff members uh community members law enforcement officials from city of city of Jamesville County I'm missing many other groups but some other groups too and Kill Carrie CL did a lot of planning on that but the team at the high school for giving Ryan a great set officer Fish will be starting up then when we come back in fall that he's been doing some uh shadowing with officer Schneider over the last couple weeks to help him get to know the district better. And I would just say kudos on the unity day for the middle and high school. I I didn't
015get to say the whole time. It was a blast day and those kids were just out there having a blast. I mean, it was it was so much fun to to see them out there throwing baseballs and jumping and just dancing and having a good time. So, it's thank you for that. And thank you to Carrie for the pictures cuz that was I I wasn't able to attend that event, unfortunately, but the pictures were just fantastic. So, thank you for making sure that those get up in our community. Anything else? So, we are going to move on to the human resources committee report. Thank you. Um HR committee met last week on May 22nd. First item is discussion and possible action on 202526 MHS marching band compensation. In the past, the assistant directors of the
016marching band has been treated as contracted services. The attached memo aligns the reasons for administration recommendations to move these positions to assistant directors and treat them and pay them in the same manner as athletic team assistance. Administration has analyzed the hours worked, the number of staff and students involved. The proposed the proposal attached as the recommended stipens to be paid to the summer fall marching program and the recently created indoor winter marching program. I didn't know Jeremy you had anything you wanted to add to that. No, I think you just mentioned it. I think a lot of this started moving uh from contracted services to payroll. The decision that was was made as we're doing how we uh provide those services and realize it was really our assistant assistant coach more than contracting services appropriate
017that we make that change and wanted to make sure we did it at appropriate levels and in line with how we assistance. So are there any questions? I'll make a motion to approve MHS merch band stipen schedule as presented. Second a motion to merge a second from Jen. Any other questions or comments? All those in favor please say I. I motion carries. Next item is discussion and possible action on 202526 athletic proposal for additional wrestling coach. As the memo states, there will be some changes made in the coming year to fully separate boys and girls wrestling. Administration is recommending the addition of a wrestling coach. This will ensure that our student athletes will have access to the instruction and leadership that they need while making sure that there are enough coaches to handle the anticipated
018increasing numbers of athletes in the wrestling program. Jeff, you have anything you want to add to that? Yeah, this is just necessary with a full complete split of girls wrestling from boys wrestling uh that we need to add uh coaching explicitly designated for our young ladies um especially as we purchas our girls wrestlers to grow um quite a bit over the next few years. So that's that's the short make a motion to adopt the reconfiguration of MHS wrestling styens as presented. Second motion converted a second from Ed. Any other questions or comments? Yeah, I would just like to say thank you for taking the initiative on this. I think maybe even having this coach will maybe encourage other female athletes to come out and and maybe try the sport maybe a little more comfortable. Um
019but seeing the the success rates over the past two years that I've been really engaged in it has been phenomenal and so thank you for bringing this forward. Anybody else? All those in favor please say I. I opposed. Motion carries. Next item is discussion of possible action on 202526 seasonal, occasional, and temporary rates. The HR department has worked with multiple departments to come up with the proposed new rates for our seasonal, occasional, and temporary workers. The administration believes that these new rates will allow us to continue to have an effective workforce. The proposed new rates are in the memo with the changes noted in blue. If you want to add that, please. I'll make a motion to excuse me. I'll make a motion to approve the 202526 C seasonal occasional and temporary employee rates as
020presented. Second. So, I have a motion to make a second from Tracy. Any other questions or comments? All those in say I. Oppose. Motion carries. Next item is discussion and possible action on lead teacher compensation. It's outlined in MMO West lead teacher Stephanie Nick has taken on additional responsibilities since January during the absence of Marshia Schwingles. We are very grateful for Mrs. Hicks's assistance during this time. As lead teacher, Mrs. Hicks receives a stipen of $1,500. In order to compensate her for her assistance this past semester, the committee is recommending an additional onetime payment of an additional $1,500. I make a motion to approve the additional compensation of $1,500 from Stephanie Hicks as presented. Second. I'm going to give that to John. So, a motion from Tracy, a second from John. Any questions, comments? All
021those in favor, please say I. I. at the same time. Thank you. Next item is summer school staffing for June 2025. Summer school will be starting on June 9th. The statute for June of 2025 was approved last June. The current current staffing levels for this summer are within the approved the levels approved last year. Administration is currently assessing staffing levels for July and August 2025 and June 2026. This will be presented to the board next month. Just a reminder that the staffing is done this way as the summer school session straddles two different fiscal years. This this is for information only. No action is needed on this topic. Any questions on on that topic? Thank you. Okay. The next item is discussion and possible action on 2025 26 staff letters of employment. On May 12th,
022the board approved the proposed 2025 26 hourly rates for our support staff. This includes a 4% increase encompassing adjustments to the base wage in the support staff matrices and corresponding step or longevity increases. HR and payroll have implemented these approved wage adjustments and steps. The list of these employees are attached in board approval tonight. I will make a motion to approve the 2526 support staff letters of employment as presented. Second. A motion from Tracy, a second from Ed. Any questions? All those in favor, please say I. I. Oppose say. Motion carries. And our last item is discussion of possible action on 2025 26 supervisors and administrators contracts. On May 12th, the board approved changes to supervisor administrator compensation and benefits, including a 4% increase and market adjustments for staff whose salaries are more than 5%
023below the major conference median. Board also improved the creation of a longevity statement for supervisors and administrators with 20 or more years of service to the school district. HR Payroll had implemented the approved contractual language and the updated contracts are being presented for approval. I will make a motion to approve the 2526 supervisor and administrator contracts as presented. I will second that. So a motion for Tracy, a second for any questions. All those in favor, please say I. I say so. Motion carries. Thank you. That was that was quick. Thank you. That was a lot. Thank you that you completed for us. So, thank you for that. And John, we will move on to the finance committee meeting. Thank you, Annette. Uh the finance committee met one week ago on Tuesday, May 20th. There were
024three items on the agenda, the same three that appear tonight. Uh first up was a budget update. Uh this is Ross's wheelhouse, so I'm going to kick it over to him to share some of the highlights. Yes. Just following from last week's finance committee, I want to give the full board a preview on what we're going to be discussing later on in June for our preliminary budget approval. Some key assumptions going into the 2526 school year. We are anticipating the 325 increase in revenue state budget. Our third party membership is projected to be relatively flat in the three-year average the last three or four years. We we anticipate though that the Takoney enrollment exemption budget will continue though that amount keeps shrinking as our average continues to stabilize. This past year we had a exemption
025of about 350,000 this fall to about 110% which does show stabilization. Open enrollment in voucher for people is also estimated to increase by 25 and we are continuing our most recent trend of the open enrollment in district enrollment district vouchers will continue to have an increasing impact on our tax levy as those exemptions grow as well. We don't know much about the general aid pool yet but we are anticipating a slight increase. At the moment, our aid increase is estimated to be just under 1% which should keep our tax levy dollars at least the same for fall. Though I can't make that immediate today. We have more information from the state. Our total revenue authority is estimated to increase just under 2% that includes just the 325 and not much else. For additional funding purposes,
026we're keeping a close eye on information on the state budget for 2527. Uh we know that in the last cycle the low revenue ceiling increased to $11,000 having a significant impact on our most recent planning. Uh there are whispers there may be a change again but we don't have anything to go on at this point. This coming year is the final year of our $2.5 million non-recurring referendum and for the 2627 school year. Our most recent recurring referendum that last fall will come online. and we're leaving our planning for the next couple years. Um the total general fund increase right now is estimated to increase about 2 and a half% again not final until we get closer to the summer and have some more information. But things to watch over the next couple of weeks
027uh with the state budget deliberations being a bit in flux we won't have final information at this point likely in July. We know that the joint finance committee has passed most recently in the last two to three weeks. But the most recent recommendation from the governor is kind of being picked apart at the moment. So we don't know if the joint finance will be starting to stretch or using portions of the recommendation tomorrow as a budget here this summer. Uh, outside of that, I do want to make one plug that when the closer to July 1st, by statute, the DPI is required to release an estimate of state aid for all school issues to use their plan over the summer and have their annual meetings. If we do not have a clear indication of where
028the state funding is headed or some state aid pool, I do anticipate that estimate will be based per statute on the most recent allocations in the 2325 budget. This means they will be inaccurate. So when we get closer to that point, I will advise the finance committee and the full board about what that estimate looks like and what is likely to change in the coming weeks. So just be prepared that every binding cycle this has happened more often than I'd like to admit to, but those July one less and less reliable as we outside of that um that's our today questions for Ross did a much better job than I would have done summarizing. So, thank you. Uh, next up is possible uh action um for tonight. Uh, it's the 2526 student fees. Uh, there
029were a few changes proposed to the committee. The first change was an increase for middle school and high school yearbooks. Middle school will increase $5 from 35 to 40. The high school yearbook will increase $10 from 70 to 80. This increase will help offset the increased printing costs. Uh, another one was the optional MacBook insurance for high school students has a proposed increase of $5. The new cost will be $85. There was a slight increase to all breakfast and lunch meals of 10 cents per meal. The cost of milk carton does not have a proposed change. Lastly, the bias program will see an increase of $10 per one-way trip and $20 per round trip. Family maximum increase is $40. I don't believe it's been an issue up to this point, but I did want to
030mention that eligibility for bias seat is limited to space on available routes. I think I've captured it all. Any questions? So, just out of curiosity because $80 for a high school yearbook is quite expensive and and all has there been any it might not be, but considerations to make the yearbook smaller versus trying to charge more for the same size? Just curious. [Music] to answer a specific question. No, with regards to fewer pages, no. Um, but we did do a review. The the price has not been raised. Um, been about 10 years. So, we've not had a raise for quite some time. We were running quite narrow since this last year. So, that was part of the reasons to increase that was because of that. Um, also taking a look at other high schools, uh,
031it is very normal is between $75 to $85 schools. So, while it is an expensive item, um, it's right in the market and we've not had an increase in recent years. That's I mean, it's an impressive year when I saw last week. It's it's very nice. It is. Um, so I was just curious, but if it has been it's been 10 years, that's a pretty long stretch. So, okay. Thank you. Any other questions? I don't have a question. Just uh a thought from the uh the meeting. Uh we do have a policy 6152.01. Um can be found in board docs. It's uh this is more of a reminder for the families that um it's feed waiver. Uh if a family needs assistance, they should reach out to an admin um to wave some required fees.
032Um, be sure to do that before you've paid your fees though. So, just wanted to throw that out there. Just to add on that part of that policy is our nutrition automatically send out anyone eligible. But if we do have a hardship concern, [Music] thanks for adding that. Uh, any other questions? I'll move to approve the fee scheduled as presented. Second. A motion from John, a second from Rick. Any other questions? All those in favor, please say I. I. Thank you. Okay. Last up on the agenda was an update on the uh school finance and budget session scheduling. Uh we did discuss a few different options. I'll pass it over to uh Rich to update the board on those possible dates. Yeah. Finance committee meeting. We kind of narrowed it down to uh the week
033of June 14th or excuse me the week of July 14th and the Tuesday, Wednesday, Thursday. Chelsea sent a message out to the board members to get back to her if uh if they were planning to attend what days they were available and the people on Maryland that responded said they were available on July 15. So uh that's Tuesday. It's the day after a board meeting and so often times often times if people are planning some summer vacations, they're here for board meetings and we schedule around that. So unless there's any objection from the board, we would get that um message out to folks that we would have that session on Tuesday, July 15th at 6:30 p.m. here in the PDC. You said 6:30 6:30. Thank you. I'm sure we'll include some social media post and
034stuff like that. Ros and Carrie will get together now that we've had a final date and talk about uh how to get that message out between direct outreach to different people and groups and also uh making sure just public members and that it's coming up and that it's open to it. Thank you. That's all I have. Thank you so much. We're going to move on to new business. And the first uh order of new business is our board committee structure. And after meeting with Rich a couple of times and talking through our structure and the number of meetings or committees that haven't met or don't meet or maybe just meet once and the number of meetings we try to schedule and also looking at the requests each board member made regarding committees. I wanted to
035propose the idea of merging and getting us down to a four structure. And again, this is a proposal. It's a draft. Uh I want to put it out there for us to discuss anything as changeable as well as staying with what we have. But it it seemed worthwhile to try to get us down to a few to fewer meetings if possible. Um, and to have people who sit on communities that don't meet often be able to get into the group of of attendance and meetings. Any comments, questions, input? Um, I guess the one thing I'm all for efficiency and um, one thing I would I would worry about is if we're having more people to try to schedule a meeting and say like HR trying to get the staff inv sometimes it's hard to get
036three of us together and if we're trying to throw another person in there. Um, I I guess that's the first thing that pops and and it's a valid concern with the number of people we have on the board. We could continue to have three member committees and everybody would still have um one to two comm probably two committees. Sure. Yeah. Is it advisable to stay with three member committees? If you have four, you have a form of the board some issues that we have to make sure that we deal with. As I mentioned, had a really good conversation about some different possibilities. uh talked to our admin team about about some of those ideas and they were very much in favor of uh some of the things that and I talked about. Do you want
037to share the potential committees? So uh the committee structures would be a finance committee and that finance committee would include transportation, a human resources committee which would include our staff advisory rep as a member of that committee. uh an instruction, co-curricular and student services committee which would include technology and our CISA rep. So building those connections, a governance committee which would um merge together strategic planning, policy, legislation, safety and our WASBY rep would be a part of that uh committee. So those would be our four three members on each committee and then of course a chair for each committee. I I I really like this idea, not just for the board, but also the admin who have to attend the meetings with us to maybe stream streamline it down for them as well. There are
038a lot of meetings that folks have to attend and some are very short. Sometimes you get together and it's, you know, 15 20 minutes and then um I do like the way it was built too with the with the pieces because there are some committees that I've been on that I think have nuts, you know, and to to bring them into the fold. So I I support this and um understand where the pieces fit together. So So this is a draft at this point. What if you decide to move forward the next time you bring it to the board next? It is not a policy. It does not require action. So if if we agree to it tonight, if people are positive about it, then I would work on assigning committees based on what you
039you all ask them to do. It it actually works pretty well. [Music] I share one more thing. Uh you throw it out as an option. The finance committee if we could potentially name that finance and operations uh because then it uh loops in facilities conversation, makes it more clear with things that are kind of necessarily specific to finance but fall under that umbrella with Sorry. Did you guys talk about if you if three is suggested and four is a quorum? What if there's three in the committee and that shows up kind of just for oversight or whatever? Is that because we host all of our committee meetings? It's not it isn't saying that we can't have more people there. It's more that [Music] um I'm not sure how to best describe it, but if if
040there are four on the committee, it it sometimes can end up with a two to two vote on whether the attorney is going to recommend something. It's nice to have a number for votes and it the forum portion of things that we can get around, but it just is cleaner if it's not form anymore. And I would certainly let Chelsea know if I was planning to attend. So people would be aware of that. Other other questions? I mean I mean I think it's I'm in favor. I think it's probably worth a shot. I guess a try. Worst case scenario we do it for a year and it doesn't work. Yeah. Yeah. That's true. Right. Jen, do you Yeah, it's the same amount of work. Yeah, in the end, yes, it is. One other thing that
041I think is valuable here is um we often have things that come through student services to the board that in the past didn't really have a landing spot in any of our committees. So have uh one committee that's geared toward the academic and student services sides of the instructional co-curricular student services gives a a landing spot for those things going on. Julia at times would mention there's no for me she was pretty sad. That is not so I think what I hear we'll add finance and operations and then uh implement this as something to try for a year and I will make the assignments then based on what you all sent me unless you see something here that you would want to change your request pretty well. So, thank you all for for taking that
042into consideration and we'll move forward with thinking through the [Music] structure building repres building representatives. So, I have those assigned. I tried to look where people lived and worked and and tried to a couple people had some specific requests. So for consolidated Joe I know you live up there so I give you consolidated harmony ed west Jan East Rick North side John middle school Tracy and then I'll take the high school and Memphis and then a question that I'll bring to you Rich just in front of who who comes to visit Sarah for summer school so just thinking about that can we all come Well, she makes cookies. So, I did some really big deals for Officer Schneider. Day one's still that awesome day where getting kids to classes is just a move basically. Yeah.
043So, if anybody wants to go on that day, do you want us there that day is a better question. Welcome any day. I think it's helpful for the school board just to see the excitement around summer school and what an amazing job our staff does to bring together children from all the schools to give them a shared experience. So, you're welcome anytime. Um, and if you wanted to come and have me kind of take you around one of the schools to show you where the classes are and stuff, just send me an email. And then could you read through those one more time and make sure that Chelsea has the right names with the schools? Okay. Consolidated Joe Harmony Ed West Jen East Brick North Side John Middle School Tracy and then I'll take high
044school and Memphis. Thank you very much. And then let's see would be the schoolboard calendar. Anything specific you want to share on that? Yeah. Um do you have on the left side are the regular board meetings and you can see that u the annual meeting would be on August 25th. Other than that we're following our the same schedule that we've had in the past 6:30 p.m. start of our board meetings second and fourth Mondays. um only one board meeting in December and only one board meeting in March on the first Monday of each of those months. You can see also on the bottom of that column the data workshop on July 28th immediately following the regular board meeting. So if you remember last year how we did that we try to keep that regular agenda
045on that date short things come up we should be able to do that and then follow it up with our data workshop and the right side are just some wing programs and events and sometimes they move their dates at least around a little bit but these are what we have as of right now. Any questions on the calendar? Is there is there a way we can drop to one board meeting in the summer June, July and August? For the whole summer? No, I had one per month. Oh, you know, a number of years ago, we only met once in July and that was based on the superintendent's vacation, but um I just wondered if the workload is such that we could get by with a single meeting and then hit the summer months. I think
046one of the things that comes up in uh June is a lot of finance and HR things with the budget. Uh it would make it tricky to not have that second meeting in June. Um July would probably be the least busy of those times. Uh but we have our data workshop uh during one of those meetings. And in August, we're doing some last minute hiring that need to that sometimes we need a quick uh approval and waiting a full month for the board um can be tricky. We understand that Joe has sent that things are quieter in the summer for sure uh for for our staff and for the board. But I I would be hesitant other than in July. If we did do one board meeting in July, we could look for a different
047date for the data workshop. Potentially do it after the first board meeting in July would be pretty quick. And we want to make sure we have some separation with the data workshop with Yeah. with the data workshop and the legisl. Could we reflect on that a little bit? Maybe you and I could talk about it. We could come back to it at our next meeting. I mean, the only reason I raised it is there's a number of schools that meet once a month. And so, they deal with the same HR issues that we do. I always like to know how they do it. If it's a challenge, what's that? 4 hour meetings is what they Yeah, I don't think so. But anyway, and I don't think year round it's a great idea, but I'm just
048suggesting, you know, if we can get by with it in March and December, why can't we do it in July or find a couple more months that that it works? We'll look at it and we'll circle back. Thank you. Any other questions on the calendar? All right, we move on to question away from the new business. I don't know. I don't remember if we did it already or if it needs to be something that the board uh talks through, but um we've had a board member do the staff advisory rep in the past to the meeting. Will that come in next meeting or did we do that already? No, I was going to do that when I did committees. Yes. Do you need to can it stay where it is for now until after the
049next meeting? Yeah, we won't have another meeting until the fall with staff. It's not a rush. Great. Thank you. Yep. It's on the list. Um action on staffing reports. Make a motion to approve the staff reports. Presented. Second. Any questions? All those in favor, please say I. I. I. Opposing. Motion carries. Gifts and donations. I'll make a motion to approve the gifts and donations with gratitude. Second. Any any questions, comments? And I'd just like to call out the parents groups for their large significant donations, especially to some of the bigger ones. This is a lot of hard work and volunteerism. So, thank you to the the families in our and our district. As mentioned during the principal update, uh a thank you to the parent groups, but they really do do an amazing job parent
050groups here in the spring to thank them uh for their work. And it really is a dedicated group whether it's our parent groups or our booster clubs. Uh we have great folks across our district doing wonderful things for our students. All right, we have a motion and a second. All those in favor, please say I. I. Oppos. Motion carries. Before we get into meeting dates, uh Rich, I forgot to highlight one thing at the beginning of the meeting. In building the board agenda, I was and prepping for being board president. I reread all of our policies. The board policy 166 says, "Any board member may request an item be added to the agenda." And so, if there is a board member wishes to add something to the agenda, I would ask that you please email
051or call me one week prior to the meeting. Uh Rich and I will discuss that as we're setting up the agenda. If it is not added to the agenda, I will let you know why. I I'll communicate directly with you on that. Um it may not be added to the next agenda. We try to balance things out. But we'll certainly look at that and make sure that um either you know why it's not included or when we're including it. And when you send that or call me, please share a short description as to why and if you have any supporting documentation. So I just wanted to make sure that everybody knew that we could anymore put on the agenda. Sorry. So I just clarity. You're asking it. So the Monday So the Monday before you
052set the agenda on Friday. So So the Friday before? The Friday before. Yes. Thank you. [Music] Any other questions? Meeting dates? Yeah. Our next regularly scheduled board meeting is on uh Monday, June 9th at 6:30 p.m. uh here in the PEC. Uh we already have shared the date for the school finance and budget session. That will be on July 15th, Tuesday at 6:30 p.m. here in the PDC. Uh we have a policy committee meeting following the board meeting tonight. That's just to approve one or look at learning policy that be coming in to the board for approval. But that needs to be approved uh by every school district across the state by the end of June. So policy committee will be on that tonight and the board will have it as a first read on
053the first board in June and then second approval the second board and that's on uh third grade retention and promotion. state requirements. Then um we will need to get another policy committee meeting set and also HR and finance. The HR and finance are a little bit more timesensitive than than policy and and based on the conversation tonight, policy might fall under that uh governance umbrella. And one of my questions is for the the finance and HR committee meetings you'd like to have between the two June board meetings. Uh would there be a preference to have those with the current committees or with the new committees? And if it's the new committees, we would need to um we need to get that on people's calendars as soon as possible. We know people's calendars as soon as
054possible. So I can have committee assignments out by organizing enough due by Wednesday. Does that have to travel to a public board meeting before they're implemented or can I assign them? Not sir. Committees are appointed by the president. So then I'll have those done. Thank you Joe. I'll have those done by Wednesday so that you can use on the agenda for the first Thursday. Sorry I Monday. It's board meeting Thursday. we can put that topic on the agenda to business where you can publicly share those assignments. Um I'm going to throw out some possible dates so that folks can be thinking about it for the because we start to run into some people think it's vacation time uh in the middle of June too. So, uh, ideally we would have both the HR committee meeting
055and a finance committee meeting on either June 11th, June 17th or June 18th. And I think that we'll do one shared names with Chelsea and Chelsea will reach out for availability those dates and then a policy committee meeting. I think that we can wage it. When we get that on Wednesday, I'll look at some different possible list options to throw out. Okay. Thank you. Anything else for all make a motion to adjourn. Second motion second. All those in favor, please say I. I. Thank you. meeting will be in this [Music]