001statement. And if you've been here or pay attention, this will be a bit of a repeat, but we love that because it's a part of our culture. So, the vision of our district is that we believe in opportunities, achievement, and community for all. And our uh mission that supports that, of course, is that the school district of Milton in partnership with our community prepare our students for achievement and lifetime readiness by providing opportunities for all. And on that note, we will call to order the board of education meeting for Monday, May 12th. Please join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right, Rich, are
002you aware of anything we need to change on our agenda? There are no changes to the agenda. I move to approve the agenda as presented. I'll second. That is Tracy's motion seconded by Rick to approve the agenda as we have it. Does anyone have questions? I hear none. All in favor of approval, please say I. I. And opposed. Thank you. We have an agenda. And if you bear with me as I'm getting into board docs here, uh, first item on our agenda is our board reorganization or election of officers. Uh, we've tabled that from the previous meeting because we couldn't all be here. Wonderful that we all are tonight. So, we will, uh, pile ahead. So, I will give a little bit of an overview of what we're going to do just so everybody's got
003a clear clear understanding of uh, what we've got to accomplish here. So uh we are electing the board officers. There are four of them of course president, vice president, clerk and treasurer. And we are electing a CISA 2 delegate. CISA 2 is a cooperative educational services agency that we belong to. And uh as such have a delegate to that body that lobbies on our behalf at the state level. And um also there's a statewide organization we call it acronym uh soup we live in here. Uh Wisconsin Association of School Boards. And uh as it sounds, that's a group of folks statewide that all school boards belong to. And uh we have a representative, our delegate to that body, too. So those are the people that we've got to uh kind of reinstall or install for
004tonight. So as such um we will open nominations here momentarily. I will go sequentially uh president, vice president, clerk, and treasurer. And um as I move through those, we will open nominations for any particular office. And at that time nominations can be brought forward certainly only from this body. That's the way this has to work of course. Um you can nominate yourself and it does not require a second and then if someone is nominated the first thing I will do is ask them if they accept and if they do they become a nominee. When no more nominees get brought forward we can close nominations for any particular office. If there's only a single nominee, it is procedurally correct and preferred. We have someone who would move to close nominations and cast a unanimous ballot for
005that person. And provided that passes, that's the most efficient and succinct way to deal with a single nominee. Um, in the event there are two nominees or I don't know if we've ever had three, but if there are two for any particular office, um, once nominations are closed, uh, if I'm chair here, I will give, uh, each nominee a chance to speak on their own behalf and suggest why they should serve in that capacity to their fellow board members. um if they each had a chance to do that. It is also correct um if there's it's somewhat like discussion if any other board members um have a comment have a support statement have any kind of a rationale towards one of the nominees or not. So that's the procedure we'll follow when those comments have
006been exhausted or if none are offered then we will vote. This is one of the only places we're allowed to do a secret ballot. All of our other votes are very public, very prominent, such that everybody knows exactly what we're doing. Statute statutes allow us to do this by secret ballot. Chelsea has some pieces of paper here. In the event we have two nominees for office, she will pass those out. Seven of us will write our choice down, fold it in half, pass them to her, and then for the moment that it takes to tabulate, she'll announce what the results are, and we'll proceed forward after that. So, is everybody clear? Questions at all? Some of you have been through this a number of times, some of you not as many. So, I wanted to
007be very, very uh thorough with what I think we're going to do. And if you can't tell, I've done this a couple times. Okay. Now, I'm sorry. Am I speaking too loudly, Carrie? There's an echo coming out of one of those. I don't know. Sorry. I could just I thought a little bit too maybe I'm speaking too loud one of these two. [Music] That's okay. All right, we'll try that. If you get any feedback online or if anybody in the audience hears it, please let us know. We'll do our best to make it function the way that it should. Okay, having said that, we'll start with president and I would open nominations for the office of board president. Sorry, John. I'll nominate Annette Smith for board president. And Annette, do you accept? Okay, Annette accepts
008and I will nominate Rick Mullen. I return to Rick and ask. Rick accepts. Okay. Are there other nominations for board president? That is the second call and procedurally we need to do three. And so I'll do a third and final call for board president. I see none. So I would need a motion from someone to close nominations. I'm going to make a motion to close nominations. Second. So Rick's motion is seconded by Tracy to close nominations. Uh questions on that? So, all in favor of closing, please say I. I. And opposed. Okay. Rick and Annette have both been nominated. And in no particular order, I guess maybe Annette was nominated first, so I will jump to her and you can address your fellow board members and tell us what uh whatever you need to tell
009us. I I'm running for board president because I feel like the experience I have in K12 over 30 plus years gives me a deep understanding of these issues. that are placed by both the board and our community and also with my experience of being president and being on boards both for the international society of technology education for the school board for the library in Milton for the library systems many there more deep experience with both running boards as well as boards that are merging multiple organizations together and it's the right Okay. And we'll transfer to Rick. Okay. I really didn't have a speech, I guess, but um I guess my I just want to tell my fellow board members I think my six years of experience. I look forward to working [Music] with Okay. As
010I mentioned when they were done, if anyone else has anything they want to offer, now would be the time. And I will just kind of let that be open. I would offer a word for folks. I obviously nominated Rick and uh in an obvious move, I'm not nominated. So, I'm not going to continue in this role, nor would I want to uh at the moment. Um but I am fully in support of Rick um taking over this. I have watched uh Rick's very capable uh board experience leadership uh committees that he has led for us on the board here have been have been done really really professionally and accurately and whatnot. So, I'm uh I'm I'm thoroughly convinced that Rick can do what it takes here and um I would encourage, you know, all of
011my fellow board members to to support Rick. He's the uh in my estimation the right uh next person to lead our group and uh carry on the really really good work that we've all got here in Mel. [Music] Anyone else to offer anything for either candidate? I'll throw it out there. I I nominated Annette. Um she's living on the board for one year, but uh in the one year we've worked together, I think she's capable. I think Rick's very capable as well. I don't think we've lo this vote here. So, um you know, I I just felt we need a change and I think that bring that change and if it's right, we we're going to be successful either way. So, I agree. We don't lose. I was I was going to say same thing.
012I want to take a minute and reflect and thank Joe obviously won't be president but I do appreciate my two years on the board been very helpful to me and I just want to thank you do you have the paper slips or First, [Music] [Laughter] okay, if you're done, uh, Chelse, a Please. There may be a little bit of dead air here. You'll have to bear with us. I did not bring any jokes. Probably not entertaining. Tabulate for us and let us know what the count is. Do I need to do it in real time as I'm doing it or Nope. Nope. Just make two piles and count I think is probably what's happened most of the time. Annette four grip three. Okay, congratulations. Annette is president. Now, it's typical or customary to pass the
013greater so to speak in the imaginary one at that. Do you want to continue running the election and walk through the rest of the offices? That's what would be normally the case here, but I guess if that's normal, I'd be happy to do that. Okay, that would be I would I would consider that normal. So, so then the next one would be for vice president. Correct. So, I would nominations for vice president of the board. I'll nominate Joe vice president. I would accept. Any other nominations? [Music] Yes. Any other nominations? Digital citizenship is not [Music] so I would give an opportunity for both John and Joe to make a statement if they troops. I'll make a motion to close. Yeah, I'll second that. All those in favor, please say I Okay, that uh I'll jump
014in first. Tracy, is Tracy direct with the second? Go ahead, John. Uh so you know I wasn't sure about this position uh or you know giving up the treasurer spot but you know I've been on the board for three years and my as I transitioned to this reorg was kind of um where would I best be suited for the board and would the board want me to do whatever position I can nominated for? So uh I'll just throw it out there. I I think I'll work well with Annette. Obviously I nominated nominated her for president. So um the board sees fit that I get four votes or more so be it. If it's Joe I think we walk away. Sure. So I obviously it would be my pleasure to support uh our board president in
015this role if that's what the board chooses. U my uh living through what we've lived through here probably would bear some uh some help at some point with whatever the challenges are. I'd be happy to offer that. Um, I got a really thorough understanding of Robert's rules. If that needs to be leaned on, that's fine, too. So, if the if the board is uh amendable, I would be happy to continue them in this role. So, we'll go with that. Should be coming. I think you got them. [Music] to work this hard. [Laughter] John Ford Joe 3. Congratulations, [Music] Mr. All right. So, next we have the clerk for clerk of the board. I nominate Jennifer Johnson for clerk. I accept. Any other nominations? [Music] Any other nominations? I'll make a motion to close nominations and
016cast the unanimous ballot for John. Second. All those in favor, please say I. I. Congratulations, Jennifer. We're going to move on to [Music] the nomination to treasure of the board. I would nominate Tracy Hannah. Any other nominations? I'll make a motion to close nominations and cast unanimous ballot for Tracy Hannah. Second. All those in favor, please say I. [Music] I. Congratulations. Thank you. CO2 nominations currently. Who is serving in that? Remind me please. Rep. Okay, Jennifer. Yeah, sorry. Opening nominations for the season. I'll nominate Jennifer Johnson. I'll accept. Any other nominations? I would move to close and cast unanimous ballot to have Jennifer Johns be our cease to representative. Second. So motion. All those in favor, please say I. I. Oppos. Motion carries the last [Music] nominations nominate. Any other nominations? I'll make a motion
017and close. Any other nominations? No. I'll make a motion to close nominations and pass a unanimous ballot for ENSO as our Wasp. I'll second. [Music] Motion carries. All right. So, we have our election officers. Next is Is there anything else I have to do on election? I think we can put a bowl on that. Thank you very much. I appreciate your support. We move on to action for the minutes. I'll move to approve the minutes for the regular meeting held on April 28th, 2025 as presented. So motion from Tracy. Any questions or comments? Say [Music] I have a motion on our vouchers. I'll move to approve general checking account vouchers totaling $776,660.50 as presented. Second. No. Okay. All those in favor please say I. I. Motion carries public comments. I picked up the sheet. No
018one had signed it. No one has signed it. Thank you very much. Next, we move on to Red Hawk Elected Commission and Joe. Yeah, I neglected to engage some of my fellow board members to do this. And we certainly will keep that uh mindset as we move forward. We want everybody to participate, but because I didn't do that, I said I would step forward and do this. So, I'm going to make my way around to the front. You've been following us for a couple of meetings. Uh this is a very uh worthwhile and and something we're very proud of of our entire staff. You all nominated some of your peers for what we're calling Red Hawk recognition here and uh we're choosing a few folks each uh each meeting to honor and recognize for all
019the outstanding things they do. So, we have a nominee that couldn't make the previous meeting. So, we're going to do that one. We've got a second nominee and then I have a group of folks. So, um so we don't get overloaded up here with folks. We're going to do the two individual nominees. So I would ask Sarah Bal to come forward and Jasmine Sharp you would join me up front here. [Music] I am entirely unprepared but that's okay. We will get this. You're probably a average person in the day. Absolutely. Excellent. So, no particular order here. I do miss Sarah first because we missed you last night. Bless your heart. So, obviously all of you know Sarah. We know and love her. She's taking pictures. She's getting everybody the recognition they so brightly deserve. This
020is our chance to recognize Sarah. And um Sarah is nominated by Stacy Skimp. And Stacy's kind words would share that Sarah Breckle bleeds MHS. I think we all know that she gives so much to Milton High School students and staff and I do not know how she does it all. She is such a giver and a high school and high school students would not have many of the opportunities they have without her. And I'll remind you that the the uh the certificate reads Redhawk recognition school district Milton. This award is presented to Sarah Greal, English teacher, yearbook adviser, school newspaper adviser, student council adviser, and Milton Maid coordinator. And that barely fits right. Um, in recognition of your outstanding service to our students, families, and our community, accept the congratulations of our entire district and
021school board. Thank you so much. And we transition to Jasmine was nominated by Nelle Griffith. She is one of the most traumainformed teachers I've ever met. She responds to students in a way that makes them believe they are special and they'll be loved unconditionally. I see it every time I go into her classroom. When a student showcases challenging behaviors, she always responds with a curious brain instead of a judgmental one. I love that about her. As you leave, this award is presented to Jasmine Sharp, 4K teacher, for your outstanding service to our students, families, and our community. Please accept the congratulations and admin admiration of all of our district and school board. Thank you. All right, now for the army. This is our ACT 20 team. Uh Julie Muskro, Abby Nash, Amy Eckles, Crystal Palmer,
022Rebecca Robinson, Katherine Grady, who couldn't join us. Uh Jessica Sheets, and Christina Ruck. Now, any of you that are here, please come up in front. Um, this was multiple nominees. So, we're not going to credit any particular person, but I will read to you what the uh what this thing what the folks shared with us. The district act 20 team has been actively working to implement the new Wisconsin Act 20 law and ensure that everything is in place for assessing early literacy skills in grades 4K to 3. It's impressive how through the how thorough the team has been from engaging with professional development opportunities to developing materials and offering direct support for our teachers. The effort to adapt to new software and navigate through the assessments shows a lot of dedication to both compliance and
023student success in our district. And uh obviously the certificates are all the same. I will not read them all to you, but please join me in congratulating Julie. Abby on this end. Amy is back here. I beg your pardon. I have met a couple of you, so reach your hand out, Crystal. Rebecca must be here. I know that Katie and Jessica is here. Christina, as I mentioned, Katie Grady is gratefully recognized if join us tonight. So please congrat please join me in congratulating and recognizing the outstanding efforts of our academ. Thank you. Like every board meeting we have a number of great things to celebrate that are happening across our school district. Last week was staff appreciation week and we use that week to recognize all of our staff members who contribute to making great
024things happen uh across our school district. I might be biased but I think that we have the best staff of any school district in the state of Wisconsin and great things are happening across all of our schools and departments and it's all because of the work of all of our staff members. So, shout out to and appreciation to our staff across the district throughout the week last week. Um, I want to thank parent groups, student organizations, businesses, community members, board members, and administrators who provided meals, treats, and kind messages uh to share appreciation of our staff. The North Side Student Council is organizing a blankets of hope project. Students have created fleece blankets and wrote personalized notes of encouragement which were then donated to local organizations supporting individuals experiencing homelessness. This small act of kindness
025has a big impact. So, thank you to the North Side Student Council. The Milton High School Student Council partners with the Milton summer lunch program to provide free weekly meals uh to any child in the district. There's a fundraiser coming up on Sunday, May 18th at the cone zone. Uh that will be from 4 until 8:00 p.m. Everyone is welcome to stop and learn more about how to support um the partnership between the Milton Summer Lunch Program and Milton High School Student Council uh on this important community program. Uh we are in the middle of spring concert season uh throughout the month. Uh we have concerts at all of our schools, some of them still coming up, but some outstanding performances. And earlier this month, 24 high school students competed at the state solo and
026ensemble festival at W Whitewater. Each earned a top two or better ranking. And congratulations to our student musicians and to the outstanding educators in our music department. And finally, this Friday, May 16th, we invite our community uh to join us at Milton High School for a special special recognition event honoring Dennis Campion and Jim Carl Warden, two NHS alumni, longtime supporters of youth athletics. Uh prior to the baseball game that night, there will be a community tailgate prepared by the Milton FFA. Uh and then we will be celebrating uh prior to the baseball game resp. I think the tailgate, if I remember right, starts at 5:30 and a baseball game, the first pitch is 6:15. 6:15. The first 650 [Music] 650. I just want to take a minute over your thoughts about the bias towards
027our staff. from my own two cents in there which time board members too special [Music] um educators in general just rise up there's something about staff as a testimony what we just saw here [Music] people appreciate all the work we wouldn't The next thing that I had if you want to pull the documents up and open up the the staff survey first. Every spring we survey our staff and survey families. We use call trips as our survey tool. We will bring more detailed information to uh the board data workshop as we have in the past uh that we've had in the summer. But I wanted to highlight a few uh key points from our surveys. And as you can see in the staff survey, uh this is the third year that we've taken uh the
028staff survey. Uh we continue to have more staff members uh participate and fill in responses. And with this survey, one of the key questions and and uh scores that you get is what's called a net promoter score or NPS. and it asks uh respondes if they would recommend your school district uh to someone else and and and it's on a scale from 10 is the highest score down to one as a lowest score. You can see the description uh in the smaller print that someone is considered a promoter if they give the school district a score of nine or 10, a detractor if they give zero through six and passive if they give a score of seven to eight. And then the net promoter score is the difference between the promoters and the detractors. So
029it's taking the folks that scored nine or 10 minus the folks that gave it a score of 0 through six. And you can see uh our district's net promoter score is 28. And according to Qualric, the score that is uh above zero is considered good and a score of 40 or higher is exceptional. Um, so you can see that our district's NPS score has increased every year that we've given this and our school and department NPS score is is at 37, which is extremely strong in both of those areas. Um, in areas to celebrate, you can see a number of different things that are listed. It has the average score on a scale of one to five with five being the highest both from this year. Then it has the historical scores for that same
030question going back to 24 and 23. And then next to it also is the percent that agreed or the percent disagree with that statement because a a five means a strongly agree, a four is a agree, a three is um in the middle, a two is disagree, and a one is strongly disagree. So for example, my teammates have my back. 93% of our respondees agreed with that statement and only 3% disagree with that statement. I won't go through all of these, but you can see the the very high scores in a lot of different areas that we have. And then we also look at opportunities for quality and you can see uh three different areas that were the lowest scores. Uh someone at work coaches me on how to improve the way I do my
031job. You can see that 58% of the people agreed with that statement. 24% disagreed. Uh and you can see that that's down a bit from the previous year. And the next one, the opportunity to be involved with decisions that that affect me was our second lowest. Uh overall score at 3.61, although that uh continued to improve from previous years. and I received recognition from my principal or department supervisor for excellent work uh while still strong with 59% agreeing and 17% deep disagreeing uh was the next focus. What we do as a district with both the staff and family surveys is we um dive in at a district level and at each school and department level and for any opportunities for growth uh we work with our staff in those areas to uh identify things that
032we can do to address those areas of growth and we celebrate the areas to celebrate. So wait before you walk in there any questions on this one? Sorry. Are there any questions on this survey before we move on to the next one? And then the staff survey was also completed this spring. Uh that also has been or excuse me, the family survey was also completed this spring. That's been in place for uh three years now. We've had a decrease in the number of uh responses from our family survey. So, uh, one of the things that we'll be working on for next year is is doing more promotion. We send a lot of reminders out, but I think it's important that we get as many responses as we can. Uh, we had 612 uh, for this
033current year. Uh, but we want to make sure that we get as many responses as we can. And you can see for both the district and the school net promoter score, those continue to go up uh, for with our families. 51 for the district level and 50 at the school level. And then again, the top couple areas to celebrate. My student school building is clean and well-maintained. 94% agreed with that and only 2% disagreed. My family's proud to be Red Hawks, which is a very important question. 90% agreed and only 4% disagreed. Uh you can read the rest of the areas to celebrate. And then a couple of opportunities for growth. I feel the nutrition team's offerings are satisfactory. Uh 53% agreed and 23% disagreed. School rules and discipline are enforced consistently. Uh 63% agreed
034and 17% disagreed. And I regularly receive helpful impact from school staff on how well my student is doing at school. 67% agreed with that and 21%. [Music] Quick question on the one from the families. Um, there were some open-ended questions that were included in there. How are those shared with I think one of them was like, "We want to recognize a staff member or so." How how do you share that with with those? Yeah, the each principal and and director has access to their schools uh individual responses. They have access to the district-wide ones, but also to their schools, and then they share those with the areas to celebrate and the um opportunities for growth out with their staff. And do they see the narrative portion of the because there was directories, some really nice
035positive comments. Those are those are shared out with the staff member uh and the the principles and the director share those out with their full staff, too. Yeah, some really wonderful comments. People think extremely high highly districts. That's great. Rich, in the top section, it says the 2023 1098 surveys were started, never finished. 2024, 2025. What triggers that like starting factor? Does it just open the email or do they actually have to start the process? Carrie might know the answer to that better than I did. Carrie, they have to start the process. So, it's beyond the introduction and actually into the first set of questions. Okay. So that number looks like it's decreasing which is great but the number that have finished it is decreasing as well. So is there a better way for us
036to entice these families to partake in that or is there just it is what it is and we obviously we want to get as many responses as we can. Um send it out we send reminders. We send email blast out to folks. Um, we have all of our families email addresses through Skyward. Uh, and we send them multiple reminders. Sky wanted we'll continue to promote it. Look for other ways, additional ways that we can promote it. I would speculate first year's very excited about something and second year the same thing. You might not be as excited. But one thing I will say is I appreciate the fact that you kept questions the same. That's the way to do it. Sure the vendors are the same across the board. So we get linear data which is
037awesome. Um as far as the number going down I'm going to make the assumption that we end up the same window of communication all three years the same process. I think in part you had shared that um sometimes when people are feeling good about what's happening they all fill the survey out. The reverse of that sometimes can be the case too where if they're not feeling good about some things that are happening they'll feel the survey out uh too. Sometimes the lack of response can be a a sign that people aren't upset with with things that are happening. I just echo that with like I said earlier really quick like I just did this you know I told that the other thing that we do is we ask parents to fill it out for each
038of their children if they have multiple children that are in school because we want that specific data for each school and uh I think the first year that we did it we got a lot more parents and filled it out multiple times and and each year there's been fewer of those to they're less likely to fill it out multiple times. Any other questions? Thank you so much for sharing that data. I'll say which is the state budget update. Yeah, one last thing that I had is the the state budget update. As we all know, the state legislature has been meeting and is working on uh the state budget for the upcoming upcoming uh bianium and a lot of the things that they're discussing impact K12 public education. So, I wanted to give an update. There's
039not a lot of new news. Uh but the joint finance committee started their executive sessions on Thursday of last week. So, that kind of gets the the ball rolling a little bit more than it had been. Uh there's a continued push uh by some for additional special education reimbursement for for K12 public schools. Uh restoring the revenue limit index to inflation, expansion of mental health initiatives and access to healthy school meals. Uh, Governor Ivers in his budget request requested 334 uh uh per pupil increase in the revenue limit funding for the first year and $345 for the second year of the bianium and uh an increase in per pupil categorical aids in the first year $58 and in the second year $15. But that's that's the governor's uh request in his budget and the legislature
040needs to approve theirs. Um the list of lawmakers uh the list that lawmakers eliminated from the governor's uh budget proposal related to public schools included provisions on free school meals, a grow your own teaching program, ensuring access to men school supplies in schools, funding for the office of school safety, and a provision to cap participation in the state's voucher programs. and the outlook is unclear on uh when we might hear uh next steps or when the the budget deliberation process will be finalized. So, we're making our best estimate and and projections on revenues for next year, but as everyone knows, our our school district and every school district's revenues are very dependent on what comes out of the state's banual budget. Any questions on the budget? Rich, you said what? 50 or $58 for categorical
041aid. 58 in the first year and then an additional $50 in the second year. What is that comparable to like what's today's Ross? 74. 742 per year. So that would put it at 800 the first year. Yeah. Put it at 800 per year and 850 the second year approved. weekend workshops. Joe was planning to give that as as the board president. I obviously we were all there except for Jenn. So um I can recap it more for the audience than the board members of course. Um so yeah I had reached out to Shaya Lewis who was a uh attorney at Ren Bren Lewis and Lacy that we worked with very closely. She's worked with us for a number of years. Uh Shannon has a PowerPoint that as you can see here it's called the roles
042and responsibilities of Wisconsin public school board and individual board members and uh most of us have seen that at least once some of us more than once and uh Shannon does a wonderful job of walking through both uh ethically what we're required to do and then statutoily what some of the obligations and responsibilities are for general board members. There's a specific piece that addresses officers and school boards etc. So um I was u I reached out to Shaina. We've had her come down a number of times. I don't know if it's been every year, but it's we try to do it somewhat regularly and have her uh walk through that PowerPoint and even though someone like myself has heard it a number of times, you always gain uh some insight, some nugget, some piece there
043that uh that helps all of us do our jobs a little better or understand what our roles and responsibilities are. So, um I don't know anyone else can offer whatever they got out of it, but I think that's just an overview of what we did so that folks can can kind of understand. I I would value add that sh does a great job present understand it. Um, I think everybody gets on the board for a lot of reasons, but I think it's about how she helps understand how it's done always obvious agree with Joe and Nate. You kind of get something different every time you get through it because there's a lot of data. never seem to have more than that took me time to get through it, but uh but you kind of pick
044different things up so it's very worth [Music] and next to the human resources committee and I assume you're Yeah. Thanks. Um HR committee met last week on May 5th. First item on the agenda is discussion on possible action on 202526 future contracts. As outlined in the memo at our last meeting, the board of education ratified the 202526 department in agreement with the Milton Education Association which resulted in a base wage increase of 2.95%. In addition, the board approved a market adjustment of $343 to the 202526 teacher hiring wage. These actions brought the new base wage to $50,600. Human resources and payroll departments have compiled the 202526 contracts for consideration. Attached in board docs are the new proposed salary matrix, teacher contract template, and list of staff who will be receiving contracts. Also included is the
045supplemental teacher contract compensation. Uh please note however that no changes are being proposed in this list. A change was also made to the teacher contract template that allows the superintendent to wave liquidated damages align which aligns with current practice. Chris did you have anything to add? Nothing else. I will make a motion to approve the 202526 teacher contract at second. So motion secretary tracing. Any questions or comments? All those in favor, please say I. I. I. Oppos. Motion carries. Next um item is discussion and possible action on 202526 support staff health insurance premium recommendations. For 25, excuse me, for 202526. administration is estimating that the district's overall contribution to employee medical insurance will increase by approximately $460,000. The district total spend on medical insurance costs is estimated to increase to just under 5.1 million for
046all staff during the 2025 26 year. HR committee and board of education have also made it a long-term goal to standardize the level of district employee contributions towards healthcare. Since 2023, that proposed target for all employee groups has been 15%. In February of 23, the board approved a recommendation of increase in the teaching staff and administrative health insurance premium to 15% increasing the support staff health insurance pre4. In April of 24, the board approved a recommendation of increasing the support staff health insurance premiums from 10% to 12% for the 2025, excuse me, 2024 25 solution. After a focused review of our population health data, including the district's continued higher than expected medical loss ratio and implementation of the wellness incentive to improve population health well-being, the HR committee and administration are recommending changing the employee
047portion of the health insurance premium for support staff from 12% to 15% for the 20 25 26 years. The committee would like to thank all the staff for their help in getting their prevented wellness visits done. This allowed the district to get the 9.9% rate increase for the coming year as opposed to 11.9% which would have occurred if the 70% of all businesses had not add. Okay. I'm going to make a motion to modify the employees share of health insurance premium for the 202526 plan year changing the employee portion of the premium for support staff from 12% to 15%. Second motion. Any questions or comments? All those in favor say I say motion. Next item is discussion on the 202526 insurance open enrollment update. Um following that um board action on the support staff health
048insurance premiums. HR department will share open enrollment information to all staff. This year's open enrollment window is uh shorter than it has been in the past due to dean's transfer to a new enrollment system. Open enrollment will begin tomorrow, May 13th and continue through May 20th. Special thanks to our HR team as this is a very busy time of year for them. So, uh, thanks to Chris and Marcy and Chris for all their hard work. Thank you. This is justformational tonight. Any questions on that? Next item is uh discussion and possible action on support staff compensation. When determining compensation for our employee groups, the district aims to maintain a highly effective staff by offering competitive wages and benefits while adhering to a balanced budget. This compensation strategy supports our strategic plan goal to retain and
049attract high quality staff by maintaining a competitive compensation benefits package for all employee groups. Attached in the memo are the proposed new starting rates for various positions. Note that wages vary by employee. of individual percent increases will also vary by the total support staff group adjustment would be a 4% increase which includes the base adjustments outlined in the memo and their corresponding step adjustment. Also included in the memo are the historical document which outlines increases the sport staff have received over the past six years. Um if the proposed starting rates are approved if if approved tonight these uh new starting rates um the uh HR and payroll departments will create letters of employment for the support staff and bring support staff list to our next board meeting on May 27th for review and possible approval
050that I will make a motion to approve the 202526 support staff poly rates as presented. So motion for much any questions or comments. I I just want to address an email we got um uh from some of the support staff. Uh emails like that are hard to get, right? Talking about uh real life things for these people. Um, and as a board member, that's one of the hardest things we have to do is with staff compensation and benefits and whatnot. Um, but I want I want the support staff to know the amount of time that we as a board put in, but more you know, Toddorf and Rich and Ross uh and Rick, the HR committee, uh, tremendous amount of time. So, I think I as tough as it is, I think they it put
051together a a pretty good matrix and um it's a hard thing to lay to stuff like so just wanted to share that. Any other questions or comments? All those in. [Music] Final item is the discussion and possible action on all staff paid time off compensation. Administration and the HR committee have been working to develop a sustainable paid time off structure that promotes and rewards longevity for all kind of eligible employee groups in the district. In line up with our district's strategic plan to maintain competitive compensation and benefit packages for all employees, a thorough review of our PTO structure um has been done and we received came back from the benefits advisory group. The recommended details that I've outlined in the memo in the board docs. The financial impact of these proposed changes will vary based
052on the number of staff retirees with up to 60 allpurpose dates bill. The annual budgetary effect will be manageable both concurrent budgetary allowances. HRT is currently developing handbook language to define parameters for use of all purpose days in consideration of these changes. The proposed language will be present for discussion at an upcoming HR comm. It's also important to note that for the uh upcoming school year, there have been 18 employees whose offer state balances currently exceed the proposed 90day maximum. These staff members will be allowed to maintain their current maximum acrual threshold while employed in a benefit eligible position with the district and all other employees will be subject to proposed 90day maximum. Make a motion to modify the employee paid time off benefits for the 202526 school year by one setting the annual approval
053and rollover maximum to 90 days for all employee groups. Two, establishing establishing retirement accounts for all employee groups and a maximum of 60 days. three adjusting payment and retirement payouts payout rates as proposed. Second. Any questions or comments? All those in please say I motion carries. Third quarter reports. [Laughter] Good evening. Uh this evening I'm bringing forward what we discussed at the beginning of the second quarter is our current vision report structure which we'll bring back to the board at the beginning quarter of the school year. Uh what you're looking at tonight is an updated version of the report that we saw last time. You might notice though it looks slightly different. We just completed our software migration to Skyline in the last couple of months. So the report format has been rebuilt from the
054ground up to mimic what was done in past reports but with the new code 8. Quick update on highlights of what we have tonight. On the revenue side, our general fund revenues are at approximately 68% for the period ending March 31st, 2025. Within the general fund, we have local revenues outside of our tax levy, such as interest earnings that will likely increase again before a year end. And we are noticing those numbers begin to stabilize in this quarter. State revenues to date represent payments of our general state aid and so far this year we received 65% of that allowance. We've seen the balance of that in June. We put the rest of the receivable. Federal revenues represent claims on ESA grants including title one through March 21st. Our other revenue category and fund management represents
055our primary reimbursement of ECT grants that were incurred at year end but after we were completed and from our open fores and staff that were at the end of last year their special education fund our operating transfers represent approximately 66% or 2/3 of our overall special education fund budget. This transfer's budget has an expense in the general fund and is in revenue in the special education fund. But transfers are performing year end because you must make 127 whole based on all activity through June 30th. State revenues in our special education funds represent approximately 30% of I'm sorry. State revenues represent approximately the remaining third of the special education budget. About 30% of which is a special education category program. To date, we've received about 70% of our categorical pay reimbursement again this year. Our debt
056service fund and our long-term capital maintenance fund represents the tax levy indicated tax levy approved in October of this past fall and any interest earned in those funds from beginning of the year. Our food service program revenues include our local paid sales and federal reimbursement from the National School Lunch Program. I do want to note the National School Lunch Program revenues are claimed monthly and lag behind paying meals when they're posted. Also of note is that the federal national school lunch program provided additional funding tied to pandemic relief in previous years. These programs have ended and we are now retriever. Our employment trust fund revenues include only our interest rates to date as any contribution to those funds will leave on the year end based on our plan and accurate requirements. And finally, our community
057service funds reflects our tax approvals and amount of the 3425 school year and all our news and fees to date the ad program. On the expenditure side of the budget, we have approximately 15% spent through the end of March. Um, as a reminder, as we talk about the budget, 75% of our budget is roughly tied up to staffing costs. Through the end of March, we expect to see salary and benefit expenditures in the range of about 68 to 72% through those payrolls. And the areas of the budget to continue more contracted services that may also have stat included in them might be tracking slightly higher based on their expenditures in the year. In our instructional function, this is where primordial primary amount of our staff will live throughout the course of the year. And that's
058why some of these funs will track very close to each other. Uh there are some curriculum and supply budgets and these building budgets as well. But for the most part, these salary budgets contain most of the activity. All of these centers are tracking or expected through the end of March as are the student or the student services expenditures which would allow contracted service payments for things like our nursing program health and other things that are efficient. Our instructional staff services area includes some year-round staff here at district office as well as ESA's state budgets. Expenditures areas such as insurance and debt service budgets will usually occur towards the beginning of the year which is why those functions in particular run particularly high at the beginning of the year and throughout the year. Expenditures for other
059support services include our technology staff and our equipment budgets. This also includes that we can staff but also includes our equipment need throughout the year and may flow based on our replacement schedule or need to replacement items that are unexpected. Our interbutt transfers and instructional service payments uh usually don't show up until closer to year end. The exception to this is the instructional services area which is where we charge all of our substitute teachers that uh run through our 430,000 430 functions in the former code. uh we will see things like open enrollment payments in our um inter fund transfers post as I mentioned the revenue side of the budget right there to your end in the special education fund specifically we see a similar pattern in the general fund in terms of staffing and
060expendit expenditures these functions all these centers are also tracking where expended expected through the end of March areas such as transportation and contracting substitute teachers are running a little bit higher than other functions and special education area this is also expected as transportation is going to be finishing up here in the next couple of weeks, but through March, we have the majority of those budgets out the door. For our instructional service payments, we also have substitute cost as a larger component of three functions. We do have a larger component of that and sub cost this year due to a long-term sub area. In the debt service fund, we now have our payments for the fall and spring principal interest payments for our capital referendum expenditures and our food service program expenditures are currently lagging slightly
061behind the prior year budget due parts of the vacancies we've had throughout the year that we are working to build and um expected expenditures through the end of March in the employment trust fund. We don't have any activity through March as these aren't the actuarial journal entries that occur year end based on existing payrolls and activity that is required to do our session and our community service fund also includes a component of payroll as well as programming costs for program with that if there's any additional questions on these reports otherwise if we needed to dive in more detail happy to get that Any questions? Thank you so much. Action staffing report. I'll move to approve the staffing report as presented. Second motion. Any questions? All those in favor please say I I carries action on
062a motion to approve second questions or comments. All those in I carries meeting days. Our next regularly scheduled board meeting is on Tuesday, May 27th at 6:30 p.m. Note that that Tuesday meeting is because Memorial Day is on our normal fourth Monday of the month. So, Tuesday, May 27th at 6:30. And then we have a couple uh committee meetings that we will need to schedule. Uh an HR committee meeting before uh the next board meeting, so sometime between now and the next board meeting. uh and uh a policy committee meeting sometime before the June 23rd um board meeting. So, we've got some more time to get that policy committee meeting in. Uh in past years, we put committee schedules at the board meeting or committee makeup at the board meeting after uh the organization meeting.
063So if we want to follow that same model, we would put committee makeup on the agenda for this coming board meeting. Uh my recommendation for the HR committee for the time between now and the next board meeting is to keep obviously all committees stay the same until they are changed, but we're in the middle of some things with the current HR community. That's all right. Yes. And I would ask for communities in the next week. We will also need signatures from the new officers. And we can get them before we go into exit section if that's all right. else. We are going to be looking to schedule financing over the next couple weeks as well. I will tomorrow will have to be sometime next week. All right. the signatures motion to go into executive session
064pursuant to statute and and 19.821 A21 considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Discussion on 256 administrator supervis supervisor compensation. So move second motion to a second from roll call. Oh, can I share something before before the vote? um at the inexecutive sessions the board should give approval to anyone beyond the board that takes part in it and this is a carryover from the HR committee exec session at that one uh I was there but Chelsea didn't stay and uh we have potential we're coming back into open session um we could either have Kerry club hang out until we're done and then come back and live stream if we come back in or he could have uh Carrie close down
065the live stream and then not live stream it. Either way, the minutes that would be in board document reflect the action that the board takes. And if the board would like uh Ross and Chris uh to be in executive session for any reason, they should let them know too. Otherwise, they will probably be taken off. Yeah, like at least we're part I think. Yes. Yes. Yes. We close session. [Music]