001Monday February 24th please join me in the Pledge of [Music] Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for [Laughter] all rich are you aware of any adjustments that need to be made to the agenda there no changes to the agenda I move to approve the agenda as presented second that's Rick's motion seconded by Tracy to approve the agenda that we have anyone have questions all those in favor please say I I and opposed all right that clearly passes minutes from our previous meeting are in board docs as usual I to approve the minutes for the regular meeting held on February 10th 2025 as presented second Jennifer's motion is seconded by Ed to
002approve our previous meeting minutes questions from anyone and then all in favor of approval there please say I I opposed thank you and vouchers are letter e I'll move to approve General checking account vouchers totaling $845,000 [Music] in the amount that he just enumerated questions from anyone on the [Music] vouchers and then all in favor of approval of that motion please say I I I and oppose that clearly passes student council we are glad that we can have our uh Milton High School RedHawks join us and we're going to get a little update on what's been happening at 114 West High Street okay so we have wi week which we had two Pepa these we had one on Tuesday we had one on Thursday but one on Tuesday we decided to highlight our clubs including
003F fishing club Art Club and speaking of fpla we had seven state qualifiers Max Olen Natalie Kiren brookly Wagner Emma stanky ad buinger Ben Lewis and raen dorsy and as well as this our show choirs performed which really highlighted that and then on Thursday we highlighted our special Olympic athletes while they played games and as well as our assembly on Thursday on Tuesday we also did interactive games with a lot of the student body and then we had our spirit days and it was just a really fun week for everybody even though it was cut short and then recently over this past weekend solo and Ensemble took place at K High School many Banning CH students participated in that and they got individual rankings and many of them went to State and then this past
004week we had FFA week we had kiss a kid on Wednesday which was Mr hman and Mr Kean kissing a baby goats and then we also had spirit days we had ice cream on Thursday and then there was a corn Pole game to raise money for FFA and then we had the Betty Purdue bad mitt tournament and then our sports are doing well and then this weekend shoir has its last competition do you have any time to go to class thank you that was that was amazing love to hear it all right public comment is next and while we did not have anyone sign the sheet to address us in person I do have an email that has been asked to be read and uh while I try to encourage folks to share their thoughts
005with us in person uh this is a unique circumstance um in that uh the respondent here is James hos who is a parent in the Milton School District Mr hos also serves as the technology director for the school district of ederton and as such they have a meeting tonight that he's presenting at and he wanted to share um a letter with us uh relative to our agenda or potential agenda here so at any rate uh dear Milton School Board let me first start by expressing my support and gratitude for our staff Administration and technology department for their thorough work on the recent Chromebook pilot program plan I felt was a solid plan that supported student learning and could or should have been replicated from 9 to 12 to the lower grades to see its failure
006at the last meeting was a maj major disappointment in this board of education today I want to express my frustration with the school board considering another renewal of Apple products for student use while I understand the intention of providing students with modern technology I am concerned that the choice of Apple devices does not set them up for Success beyond their time in the Milton School District iPads lack keyboards and full featured software that Chromebooks or other solutions would provide Apple's ecosystem does not align with the broader technology landscape that students will encounter in higher education and the workforce additionally I would like to formally request a copy of the Privacy agreement between Milton School District and apple I want to ensure that my students data is protected while using their District issued iPad and the
007MacBook Air that they will receive next year given the increasing concerns around student data security transparency in this manner is critical excuse me this request is following comments made during discussion of this board as a reason to vote down the Chromebooks and assume that this board has researched this prior to voting on renewal of the Apple products I appreciate your time and look forward to your response regarding both the district's technology strategy and the Privacy Protections in place for students using Apple devices thank you James Hops and that is the only comment that was shared that we um needed or that was needed to be shared at at public comment an email from Anette do we have her in car or are we waiting to do that I I'm online okay thank you I was
008hopeful yeah thanks excellent okay so that is the end of the public comment we will move to superintendent update Rich admin update red highlights second board meeting of the month we have our administrators come to the podium and share uh highlights of things that are happening at each of their school looks like Sarah SP good evening at the elementary level we are working hard to plan for conferences and those are great opportunities especially that second Conference of the Year where we're really into the um long stretch where we are really starting to do a little bit less review than at the beginning of the year we're really identifying areas that students can work on to grow as well as celebrate their strengths so working hard all of our teachers just to shout out to them
009as they're working hard to get ready for that also we're putting plans into place so we've been reporting to you monthly about act 20 and our our reading plans that are students um all the testing we've done and now um at plc's today I I chatted with teachers who were talking about how to use the we call it when time what I need time to make sure that those reading plans are going into place so it's good to see those things happening on a couple of other fronts I just want to mention um a shout out to my guy azc and the district Wellness committee we had over a 100 Red Hawks and then not counting all of their parents and grandparents who came to the pool for a free family swim and hundreds and
010hundreds of items were donated that were um healthy snacks that were distributed to all of the elementary schools to provide to students who for get a snack so that was all afternoon on Saturday and it was awesome so um the community really appreciated the opportunity to get in and see the leader Family Pool so for some people it was their first time and they were very very trust and our Milton High School lifeguards did a great job and they were very um just fun with the children too so that was great to see and uh finally in the summer school front um this week we will be working Sarah Olsson who is our assistant to summer school and I will be working with K CLA to um get some new things on our website so
011we're getting close to knowing exactly which classes we're going to offer to families and that en enrollment window will open in March and so it's been a busy planning time and we're excited to um get the kids excited about summer school and we share with them some of the new classes we're going offer so and the high school and student C Council report there a lot of things has been a busy time up there but uh we did have at soul and there were over 50 events uh that manchesters uh performed in which is uh a high in recent years and actually in 24 individual students qualified for the state competition which is also recent High very proud of the program there also to mention State wrestling uh we had sectional competitions this past weekend
012and qualifying for individual state meet a Slama Deon Bine Gage gross and the girls Deon Albright Dylan Albright Jesse de Mara and mdy Peach so very proud of all of the winter sports but the wrestlers obviously a really really great weekend uh at other things at the high school we are you almost done with Arena scheduling so our current fresh Uh current freshman signed up for build schedules today that continues to be a process that's refined but also um we're getting a lot of positive feedback get on the arena scheduling and as we build the schedule for next year students are excited we had over 240 the current fresh sign up for class is just the very first day class many of them had it done by 7 a.m. they want um also we are
013preparing for the ACT on March 11 across the state Wisconsin all Juniors we taking act that happens to be on March 11 uh and so preparations this last week uh on top of been going on in classes the last three years we also had um during our study flx time all Juniors received a test prep on tips and tricks and understanding of the test we have had more and more students that are taking practic do the last two months and we're very hopeful that that great help us the preparation as well I also do want to just mention at the last professional development day M High School staff spent the full day working on essential outcomes for their classes this is in preparation for it's been our Big Goal this year and a very prodct
014we actually went through each of the different plcs they worked on creating one of those essential standards that the courses are based off it it's been a good review very proud of a lot of heavy lifting that staff has been doing this year and respond and then I am also going now going into the middle school uh Ben is not able to make it and Tara is ill tonight so I have Tara Z winsky report so P the Milton Middle School uh Middle School Unity team spent the winter fundraising for the polar fune raising an incredible $4,350 to support special oics Wisconsin athletes Miss bran and 12 Milton middle school students took the plunge on February 15th I saw the pictures of the cool all right uh they had a very successful I love Avid
015week or I heart EV week which was filled with career Readiness activities in advisory and then they want to announce the musical production of Frozen JR this weekend at the Milton high school performing arts center uh with regular shows on Friday night that's com Friday at 7M and Sunday afternoon at 2 pm and a special sensory friendly show on Saturday at 2m so come catch Frozen Jr at high school all right good evening and our side Intermediate School not sure if you know this or not but we've been busy collecting serial boxes today was I've heard about it too um but today was our culminating event and so a couple shout outs uh thank you Carrie CLA for coming to um videotape The Dominoes of those serial boxes um thank you to Kate Nelson our
016student council um uh leader as well as the Northside student council and then of course maybe two endorf for um kind of spearheading this project not kind of she did do good Wisconsin um it was the goal coming into this year was to do better than last year and they doubled it so we had 3,530 serial boxes to set up take down and now deliver so pretty exciting they were excited and it's wasn't just a North Side Intermediate School event but it was a community event we had um a lot of business stop in and drop off cereal boxes donate money to then go by so uh pretty cool pretty cool thing for our whole Community uh second thing is uh last Tuesday night we had a parents group uh meeting we've been working real
017hard on um looking at ways we can add uh to nor side Intermediate School playground to freshen up our 1993 uh playground equipment and we finally move forward to adding some equipment um on the north side of our building so stay tuned this spring I'll be working with Stephen shant we'll be getting that and there are two things that I want to highlight uh maybe three things because I also want to thank Rocky the Red Hawk for showing up at North Side today for the for the serial uh Domino that was fun and uh I another North Side related event I was able to meet last week with the Northside student council and at Northside the middle school and the high school I at times get invited to make the student councils to talk about
018things that are happening at their schools things that are happening across the district and it was a great visit with the with the north side student council group we talked about uh leader important leadership skills and and being involved in a lot of activities that was a a great conversation and then the last thing that I have is as you all know Julia ginsky is is leaving us at the end of the year we've had that position posted and today was the last day that that was posted we have a really strong applicant pool that we feel great about uh we're going to be holding interviews uh this coming Friday for six candidates so um we're hoping that either at the we're hoping at the next board meeting that we're able to bring a a
019recommendation for candidate few questions Jeremy can I ask a few questions um what are the state competitions for the two items you highlighted um said Ensemble and wrestling you know wrestling is going to It Starts inquis Now the first ones are Thursday night goes Friday and Saturday so it's this coming weekend this coming weekend State solo emble I do not have the dates there's two dates one in April one in May there's two different locations that's called in the state and I don't have that it's not like this weekend or anything like that wrestling is this weekend um yeah thank you the other question I had for the uh pre the performance for the middle school that's it's at the high school yes are the tickets available at the door for those that want to
020attend do you know I do not yes not not sold up so I'm sure you fair enough um and my last was more of a comment um uh thank you to the staff at the high school um the arena scheduling that you mentioned however they trained the students it was very it's very easy for my student at least to be able to navigate and be down by 610 so um I know they prepped a lot for that so kudos to the whoever was in the students because they seem really prepared to get that that done dusted and H thank you all right that up rich yes oh excellent um I'm going to give you a little spoiler alert and sort of a stay tuned message uh rich and I are working on a little bit
021of a program whereby during red hog highlights we're going to try and shine a spotlight on some well-deserved folks in our district and uh try to make that a regular feature moving forward so um stay tuned we'll uh we'll launch that here very short so all right we'll move on uh next is committee reports and like last meeting we had every committee almost had met and gave you a big report this month we or this meeting we have one albe it the longest agenda we've had in a bit of a time so um finance committee met last week and John is going to share with you what we did it was not a 4H hour meeting so uh finance committee had a meeting on Monday February 17th it was quite the agenda with seven items
022mentioned uh these seven are also on tonight's agenda about half of the items were informational and the other half are action items for tonight I share a few key takeaways before the likely team of people will go through the items uh fund 46 is a fund that was created just about 5 years ago we now have access to utilize those dollars from Capital maintenance projects part of those projects will potentially include the Performing Art Center uh the majority of the PAC uh and the components are original back to 1998 Ste uh and have outlived their life expectancy next up stepen will share his annual maintenance and Improvement plan this has historically been a five-year plan but he has now moved that to a 10-year plan this too is a possible action item for tonight Ross
023will share some quarterly financial data in the 2526 budget calendar uh item a is a discussion and possible action item as well it is in regards to fund 73 which is our account for open benefits this trust was originally established in 2006 uh there are currently investment vehicles that comprise the total uh of that current uh investment uh tonight Ross will share change to one of the investment components a possible change uh and lastly item G is is a petition to alter School District boundary lines the district has received a petition from a property owner on North Road uh this road runs north and south on the most easterly district line uh The District boundary line runs just to the west of shrine road behind the property in question this petition must be approved or
024denied by both Milton and whitewater Unified School District by March 1st if either District denies the property would stay with the whitew UN find School District therefore this is an action item for tonight as well it's the recap now we'll back up back it up I guess uh if you want to start with a is going to talk to us a little about our fun 46 yeah just to recap a little bit beyond recap what John mentioned to go a little bit further fund 46 is a long-term capital maintenance fund that districts like us can leverage to um spread our shared cost over a longer period of time and avoid the roller coasters that might occur if we were to have large expenses one year and smaller expenses than next this fund was established back
025on April 16th 2020 and per state statute we are able to access the initial deposit or any fun dollars in that fund for a period of five years that five years surprisingly has come due it is first available to us in April 17th of 2025 and uh just as a quick headl up when we talked to the annual meeting last year we reported the balances year end as of June 30th 2024 the balance in fund 46 is$ 4,892 so thank you again for prior to be establishing this fund as it gives us some leverage and that ability to address some of the longer and higher ticket items in our Capital maintenance needs um before we move on I just want to highlight that uh we're going to talk through our annual long-term maintenance plan with
026Steven chance as John said but that I do want to mention one thing that's not going to be EV on the plan is it was approved last year in the fall of 23 we talked about a number of one-time Capital maintenance projects one of those was the north side Chiller replacement which goes back system goes back to the 90s when this the building was constructed that funding was deposited into fund 46 at the end of last fiscal year as such it is going to be one of the first draws this April based on that prior approval and once we get um closer to spring break step's going to get the crew in here and start that project in Spades so next up turn things over to stepen we're going to talk through a little bit
027of research sorry I do have a question so the it says the current balance is 4, 89,00 was that the initial deposit or is that the the growth that's the cumulative over the last five years and it's not dollar per five years so it's you can put it you can put money in this year and use it next year correct so you don't wait five years for the deposit it was just to set up just the initial deposit any expense tied to fun 46 must be identified a long-term capital Mains plan and as we go through the plan tonight one of the things we're going to highlight each year starting with this year is which of those projects we'd like to tackle with fund 46 and which would be through the regular Capital maintenance budget
028been doing for the last sever years and you have to report on that on an annual basis of course thank you okay see you than all right uh Item B on the finance committee agenda was a just a real high level uh report on the status of the district's Performing Art Center uh we uh constructed the Performing Art Center back in 9899 and at that time and even up to recent days as Joe mentioned in the meeting it was the new Pac 25 years old now it was important for us to get an updated assessment and evaluation of the status of the PAC the PAC has a lot of unique uh items in that space from you know the sound system the lighting the rigging the curtains uh the seating all that good stuff just
029to have a complete evaluation of that space really to give us a status update of where all those critical systems sit today uh and one of the most critical things that was identified right away was you know the biggest thing for us was to get the safety and safety items addressed like the rigging in the curtains and things and that was the first thing that we tackled uh that assessment was done um in the springtime and we had the oh yeah I was going to say I was looking at my but we had those items addressed in the spring uh second item that we uh took a look at addressing uh being the second highest need was the sound system the sound system is what you're going to see uh in the capital maintenance plan
030uh for 2025 26 is one of the first projects out of fund 46 and then future projects that were identified continuing to move up down this priority list would be you know lighting aesthetic upgrades just to kind of keep pulse keep the keep the needle moving on upgrading what is now a 25 plus year old Performing Arts Center so it's really nothing that we've talked about in great detail uh at previous meetings or even on previous Capital maintenance plans because it really kind of fell into a gray area it was just kind of supported by a small budget at the high school just to replace you know microphones that went bad here and there and uh taking on other projects along the way when we had funding available like you know replacing a projector and
031small things like that but uh all those items are captured now on the capital maintenance and Improvement plan and will'll be uh under the development years to come so that was a high school Pac items we talked about I have a question so last board meeting we had a $44,000 expense related to the raking that you mentioned yes so the reason that went through operational was because you had not put it onto the plan and is there no way to Calla back to put that through [Music] Capital are there any other Pac expenses large expenses like that that have gone through operational okay thank you any other questions on Pac related items as you can hop into my favorite presentation of the year I don't know about you guys Capital maintenance and Improvement plan now
032uh a 10year capital maintenance and Improvement plan uh we do a little bit of a deeper dive at the finance committee level but uh BR through a little bit shortened version uh I do want to highlight one of the reasons why we would come to the board in you know late February or early March for this uh is to lock in uh pricing and set up contracts with these vendors uh at early enough time that we can get these projects done and get materials procured and a limited extremely limited window of time that we have in the summer to complete these whether that's at buildings that have summer school or not summer school we uh obviously have to have everything all wrapped up by the time school starts so the earlier we can give to
033jump on you know potentially other districts other competitors in the scheduling crazy scheduling world that we have the better so first thing we uh like to recall here on the Cal maintenance plan is some first thing i' like to cruise through is the previous 5 years of uh Investments that the previous boards have made in the Capal maintenance and Improvement plan uh Over The Last 5 Years a minimum budget through fund 10 has been $700,000 and uh on top of that we have done other projects along the way on top of that $700,000 but uh we did capture both projects that were approved via Capital maintenance and approv plan and others and we also have had a pretty good established Baseline of at least $80,000 or above to support our district Parks uh and then
03422 23 23 24 you know relatively steady at those amounts and uh last fiscal year 24 or sorry the current fiscal year 2425 we had a a really large year for capital projects outside of a capital referendum with h the grand stands that were replaced and then we had some very exciting donor funded projects like the Baseball Field improvements and the High School Stadium scoreboard and sound system and uh as Ross mentioned we have the north side pooling system replacement uh approved through 46 that's scheduled to take place here in the spring then the proposed projects that we have for 2526 at East we're going to be looking to replace uh update controls on our unit ventilators this project is of high importance for us because the controls that are on them right now are
035obsolete over 20 years old so we gota get those back up to back up to seed and then the photo there on the right is of a boiler original to Milton East from 1957 that we'd be looking to replace with a a modern high efficiency condensing boiler obviously far past its useful life much more efficient uh boiler would be slated to take its place at West we would look at replacing some toilet partitions in the front restrooms those are currently hollow metal hollow metal is a a short lifespan material um very easy to rust as you can see in the photos and also replacing exterior doors 10 11 and 12 which is the gym and cafeteria again hollow metal doors really subject to rust with salt in Winter conditions also at West looking at the
036sister school to East here looking to replace the original boiler from 1959 with a a high efficiency condensing boiler and that's obviously the one on the left there in the lme green uh also at West replace the flooring repaint the I'm sorry repl in the library replace the flooring repaint and replace the circulation desk that is from the addition to Milton West in 1989 all of that is still original to that uh construction and the next slide is just a rendering from our Partners at P that are helping me with the floor pattern and paint design here a much brighter much more refreshed leing space for for buest Consolidated we have two remaining classrooms with a VCT flooring in them as you may or may not recall we've done two classrooms a year for the
037last three years out there so this will be the last of the classrooms to take care of at Harmony look yet replacing some toilet partitions in the in the front restrooms and in the back restrooms these uh toilet partitions are pretty much the same shape as West Hollow Metal partitions over 20 years old painted numerous times and really start to show their age and similar to East we'd be looking at replacing and updating controls on our unit ventilators same era as the controls we have in at North Side we're looking at continuing making our way through the district to repaint our our gym and cafeteria and you know really our common spaces that are used highly by uh by the general public as well that the gym and cafeteria are real same aesthetic and paint
038job from its original Construction in 1993 as well and we would also be looking at replacing interior door locks that's from its original Construction in 1993 those are faster use for life and we're looking to make just a general security upgrade allowing uh you know teachers or anybody using the facility to lock the doors from the inside shouldn't be a need to do so and next slide is just a rendering of what the gym is going to potentially look like get much more modern look for what all of our other gym spaces look like around the district no projects at the OR at the middle school unfortunately this year uh at high school we would be looking at large roof replacement of project for this year would be roof Section 5 b and six those
039are the roof sections shaded in red uh we did section 5A last summer which is the white part just to the sou of that area in red the other project at the high school would be replacing the PAC sound and microphone system and those two projects we uh have highlighted and slated for potential funding to fun 46 uh finally at our district Parks we would be looking at uh some fencing Replacements and repairs at schilberg Park resealing and restriping the parking lot and walking path at schilberg Park and a good question that was asked at the finance committee about that also does include some targeted asphalt patches and uh that is really going to extend the life of that ASAS both for the parking lot and walking path for many years [Music] come and lastly
040at the parks would be replacing picnic tables and benches at schilberg and Central Parks that's just photo of kind of the condition of what all of the benches picking tables look like there those have exceeded their useful life too and we uh are looking to upgrade those to more of a composite construction it's much easier to move around much much cleaner for users as they use those and uh be a nice replacement uh then to the project total slide uh all of our projects at the schools plus the district Parks add up to 1,338 n57 and it has the general fund 10 amount of 700,000 uh fund 46 proposed projects is just over 488,000 and in fun 80 are district Parks $150,000 worth projects thank you for your support as always is there any questions
041about the traic a quick question may more of a comment for you or something to share you had mentioned the focus on energy yes is that a grant right these projects Focus energy incentive uh specific to the boilers yeah y uh so yeah have more back and forth dialogue with f% energy as we dial in uh what that project specifically is and the incentive per School is looking to be between 20 about $20,000 yeah so not just the Energy Efficiency things is there but possibly on yes exactly great Point Stephen thanks for all the great info couple of questions what's the status of the improvements at the baseball High School baseball field so those improvements will'll be wrapping up here as soon as the weather allows us to finish the dugouts the field lighting actually
042just Scott energized on Friday this last Friday we had some really really long time items for uh some electrical headend equipment but uh happy to report that the lighting will be ready for day one and then uh the dugouts should be wrapped up as soon as the weather allows us and then uh we did have a little bit of funds available uh from the initial donation that are allowing us to uh also replace the Bing cages and uh Bullpen Ms along both sides there to so the money that was uh kind of held back for some construction contingency was allowed us to make a couple additional nice improvements great um and chillberg what fencing is going to be replaced like at all the ball diamonds or so it's really a targeted fencing Replacements and repairs
043there's a lot of areas that have fencing that's just like sagging a lot of fencing that is just in the state disrepair uh it just really added up to a whole bunch of little things that we kind of combined into a larger project you know there's there's gates in the fields that have uh just not worked for years there's uh you know fencing in front of dugouts that we want to replace there's just a lot of OD okay all right great thank you good I'll just throw a thank you all through Stephen for you and your team it's a lot of work there's a lot to jugle here thank you apprciate it you recognize that well for everything you guys do there's probably five things waiting in mind so definitely I appreciate the hard work
044and the way presented than I'm going to make a motion to approve the 10year capital maintenance and Improvement plan one more thing sorry sorry I knew I was going to forget the vehicle and Equipment rep plan so I off and then uh last last thing that we presented was the fiveyear vehicle and Equipment replacement plan every year we present uh a recommendation to the board for replacing some of our uh more expensive uh pieces of equipment distri vehicles uh so on cleaning equipment and uh this year our recommendation would be to replace some uh high level cing equipment at uh west north side of the Middle School a scrubber for West carpet shampooer for north side and two scrubbers for the Middle School uh and that total would be $55,000 and that budget line at
045as you can see from year to year is pretty consistent for what we uh typically Target uh than get catching that David I have a question um looking at the the 10-year plan um with all the work that we're doing with the baseball dive and the state and the grand stand we just put up is there any plan and I don't see it in the 10 year to do anything with the restroom facilities at the high school are you saying like the stadium uh restro facilities and things so that the stadium is a little B of a different animal that I can't really put on here at this particular time the next step for that would be uh another so as we've talked before that's like a multiphase approach right so we did the Grand
046stands which would probably be like typically phase three but we kind of make that into the highest priority so what we really need to do is kind of rep prioritize and retake a look at what our needs are at the stadium and then from there we can develop some rough order of magnitude for construction cost right now we'd be kind of guessing at what we would even need at this stage of the game but I would definitely foresee that being updated and added on to a 10year plan in the future that's an important point and a really good question because uh we developed the 10year plan uh based on what we identify as needs but it's always an evolving plan every year so uh the what the board will be proving are the items that
047are on for 2526 but then every year throughout the year we we look at our facilities identify needs move things either earlier in the plan or later in the plan or add things or take things out depending on uh available resources and what those highest needs are so just so I because I don't see it here doesn't mean it won't make its way in here at some point in time absolutely no thank you I appreciate that yeah good question any other questions uh specifically around the vehicles otherwise Quick's motion is probably appropriate now okay yeah I'll make a motion to approve the 10year capital maintenance Improvement plan fiveyear vehicle equipment replacement SKS specifically the items projects outline for completion in the 25 excuse me 2025 2026 I'll sign okay Rick's motion is seconded by Tracy
048to to approve uh the 10e cap and maintenance maintenance and Improvement plan that Stephen just walked through with us um does anyone have [Music] questions I see none all in favor of approval please say I I I that clearly passes thank you and thank you Mr Steven all right we'll go down to D and I believe that puts Ross back in the podium good all right next up is a new report that we've been working on for the last several weeks we have a quarterly report for the second quarter my goal is to bring this to the board at the end of each quarter once those month ends are closed and the memo here outlines a lot of the particular information for the information we're in but I just want to preface this that the
049reports you're seeing here are designed to be almost a replication of what we would be assing at the annual meeting uh the the format you're seeing in the sty reports attach is the same as the annual report in that sorry the annual meeting in that it summarizes all fund and source for roll up so your 100s interdistrict transfers into a fund your local sources 200s many of these are labeled on the report on the expenditure side it's by fund and function grouping so your undergraduated curriculum regular curriculum vocational Etc throughout the analysis in here I go through the revenue and expenditure reports in more detail uh the discussions with the finance committee the last two meetings has been helpful to kind of fine-tune what this looks like and to kind of make it more readable
050to uh those who may not see this every day but um the good news is is as of this report the expenditures for the general fund are approximately 38% to budget does it sound like lot to the end of December but since we start school in September we only have a handful of months to get the regular school year folks paid throughout the year and by December we have good number of payroll expenses but a lot of our year end expenses will be coming up in this third quarter we do have about 75% of our budget tied up in Staffing costs and you see as you go through the expenditure columns for the groupings under function a lot of those percentages are going to look very similar that's because most those expenses are ti sta
051exceptions for that on the expenditure report are going to be under the areas of Debt Service where we have our payments in July for the new year based on what U lease payments we're making and for our insurance programs for our liability Property and Casualty we be pay most CL from schol here aside from that um if there's any questions I can attempt to answer them here or if you have any questions I encourage the board to reach out to me and we can clarify that hi Cena all right thank you Ross okay me no not yet all right next up I want to talk through another discussion we've had the last two Finance committees and that's in regards to our opep strategy or other post-employment benefits as John mentioned at the beginning we started
052our f73 or recognition of our opep liability back in 2006 and in here I highlight as of last fiscal year end we have a net fiscal position of about $4.8 million in our fund 73 fund balance uh this is a very strong standing from where we began and our total opad liability for all outstanding retiring benefits right now stands at just over 6.3 million so we are definitely on the way to having this fully funded uh it it remains to be seen how quickly we will get there uh we have a couple investment vehicles in place today one of which we want to talk about in more detail tonight the memo we provided on the second page has a brief table outlining what our interest earnings has been for the three vehicles we've had in
053the most recent years for the bank of Milton we've had a fairly minimal amount of interest income coming from the funds we set up back in 2009 and for the most part though our depositories are through the local government investment pool or lgip which is used by every school district in Wisconsin that rate is somewhat more variable and fluctuates with the market it Still Remains fairly consistent and has a rather healthy rate of return in 2023 uh this board actually invited a Midwest trust at the time I believe was still through PMA as our OPB partner for investment and as of last year we had have posted just over 136,000 in interest earnings through our investments through Midwest trust um that what you might have noticed on this chart though is that the money that
054is sitting with Bank of Milton is not gaining a lot of interest so after our last finance committee I got the direction to speak with Bank of Milton on what we could do about that and one of the vehicles they proposed to us was to convert what is essentially an interest varing checking account with Bank of Milton to a f Monon CD vehicle at an initial rate of 3 .75 interest uh this is a this does not tie up the money in our investments with Bank of Milton in fact they have assured us in the guarantees and the paperwork we have for tonight that uh if we need to withdraw this money for any reason they can facilitate it we would just need to work with the bank directly we would not be able to
055transfit our own record as it is technically a CD vehicle since it's a 5- month CD the bank of Milton will need to update us every 5 months on what may be changing with that rate I do expect to fluctuate but in our current account we're getting no more than a half a percent and our initial rate here would be 375 so at this point I uh do I'm requesting of the board to help us authorize moving this to a f month CD vehicle so that we can um continue to address our Lal you through some additional interest ears yes are you able to communicate with about what the um the balances in the three different ones percentage of the total I can give you at my last look yes at the bank of milta
056we had approximately $1.6 million through Midwest trust we have two accounts one has 1.1 million the other has 1.8 I apologize a bit for memory LG is a bit more fluid and that it has our operational money that goes in each payroll as we charge it through our accounts okay so why would so we're going to get 3.5% what so I say 1.6 million versus so I mean obviously the I completely agree with getting it out of whatever that is it I mean that's head but is it worth not putting it into Midwest with the better rates we discussed that um I think that that this time it would be advantageous to keep our relationship with Bank of Milton and revisit better later date if rates start to change this [Music] this is a proposed
057action item I think to trace these Point too I mean it was one of those things in five months we could change portion of it all of it keep it the same bring up some options this is kind of the first step of and it also gives us the ability to work with PMA in that fund to make changes based on fluctuations in the market or what's changing the six 12s as [Music] well it just seems about half of what we'd be earning in the other one if the the balances are about the same I'm just because when I look at the twoos got about $136,000 in 23 24 no maybe interest rates were higher so they were fair enough um I think the other thing those are variable accounts so if Market's down I
058mean I don't think we lose any money for saying but it could be flat right it could be flat um Midwest does have some risk associated with it but that's one of the reasons we hired on PMA as an investment advisor to give us a clear warning if and when that Outlook is not looking so good but it is true that with with Midwest the last year we've had a good year I cannot guarantee that type of return every year for sure just like any other investment vehicle there's going to be fluctuations in ex [Music] performance would that let the size of deposit right now it's just like CP checking account has the finance committee or the admin looked at other banks in the area that might have a higher interest rate or five month
059CD just have curiosity not for five month CD we did talk about other vehicles that are currently in use lgip being the default as we use that for all our da operations Midwest being our chosen oped partner we want to at least entertain them as as a first draw if we wanted to move to them but at this time through our discussions at Finance we we did want to preserve a relationship with bank and for the immediate future and for those of the finance did you have any other concerns with it whoever else is I mean did we investigate First Community are other banks in mil I'm just curious is whether 3.75 is a fair rate for $1.6 million well I think Ross could speak to that you know over the years we've used both
060banks in town equally for lots of our different Partnerships whether it was borrowing and and or investing or whatever we're doing and you know they've been competitive every time we've used them and we had somewhat of a strategy to use both um both of those are very valued community members Community Partners and have have shown up on our donor list innumerable times so we want to preserve that relationship or at least I would assume we would so um to the degree that somebody Le a tenth of a percent better I guess we did not shop that but well I'm just saying they want they want to keep our relationship but over the course of 10 years they earned half of what we earned in one year with Midwest correct so again it's plain pair on
061both sides like making sure that they're they're also giving us you know the best opportunity at $70,000 over the course of 10 years and that was this Clos when I met with bank Milton as well that they have they definitely have an interest to do better based on what's there um from what I can tell this account was established back in 2009 through board actually which at the time we did shop our partners in the area but that vehicle has not been Revisited until now fair enough and and so but the board is willing to you know the finance committee that put on don't like be mindful with them like if we don't do better like again keeping a relationship is one thing but being taken advantage of is completely different which I look at
062this and it's pretty unsettling that it was 70,000 and we made both an lgip Mid West over $100,000 in [Music] [Laughter] go get for me goes back to the 5 month CD that's that was the reason why I was comfortable with this just because it wasn't a full year it's five months that gives us time to them build that relationship or continue to build it and then look at options if we need to couple so I was going to say our Midwest and lgp based on market performance like they would be like a mutual fund those kind of Investments buildings and through Midwest specifically there's a number of investment portfolios that we can access um when we chose our portfolios back in 2023 we did Identify two separate funds one for our 403b catchup after
063our retire benefit changes and our prevailing fund or just everything else for our Legacy retirment benefits that's the one that's growing at a bit more of an aggressive rate subject to a bit more fluctuation but last year's performance you're seeing here is almost primarily in the 43b catchup group I think one other thing to note is that a large portion of the lgip interest earnings were in the last two years um about 160 a little bit over 160,000 of that 229 were in the last two years and our and the Midwest is a new uh relationship so prior to that there wasn't and there was still a difference between what we were getting from the bank of milon what we were getting from lgip but it wasn't as significant as it's become over the last
064two years which is part of why we dug into that this time so there will be a plan over the next five months to maybe five months from now come back and tell us what the other opportunities would be sure as we get updates from the bank of Milton to on how this rate might change I'm sure many of us are familiar with that several years ago not that long ago frankly CD rates are over 5% apprach six and right now they're in the high 3es that could change in five months it could change a year from now um either way I would prefer this over the half% we've been getting at least for now absolutely I mean yeah there's you see a lot of advertisements so on again there being in finance world you
065know there's banks have better rates even than that so fair enough on the relationships on but five months from now if there's another bank offering 5% you know it's one of those like will they compete with a different bank and that's supp decision but I'm just saying there are better r% right now [Music] I'll go ahead and move to change the uh make a motion to move to change the opab account structure from an interest varing checking account to a five mon CD structure as presented I'll second thank you Anette we're going to get John's motion and seconded by anet to uh change the oped account structure from interest gr and checking to a f month CD as Ross outlined for us ises anyone else have questions on that motion and all in favor of
066approval please say I I I I and opposed that clearly passes all right Mr Ross move on to F your budget calendar yes this is an informational item that we revisit this time every year what you have on board docs and on the screen right now is a highlight of the major dates for our budget development for believe it or not the 25 26 school year um we start a lot of that information right after we approved last year's budget fall as you know but now that we're in January and actually almost into March already some of these states have come and gone we are looking at our staffing projections and have been since the holidays and some other dates on here to highlight is our second Fray people count on January 10th giv us
067one of our better indicators of what enrollment is doing not only the current year but what it could be for next year based on our outreaches and families tonight we're actually talking about our Capital maintenance project plans which we talked about a few items ago in March we're going to final is our preliminary Staffing plan and Chris is going to be working with principles to get all ER forms to get our recommendations ready for the June preliminary budget as well as our hiring season in April we're going to have due dates internal due dates for all our budget managers to have all of our budgetary spreadsheets due to district office and in June we'll be coming back to the board at our second meeting to discuss and approve our preliminary budget in the summer we'll
068go through the final closeout details for the 2425 school year including our final budget revisions for the current year and at the end of August we'll have our budget hearing an annual meeting which will preview our budget to date for the 26 25 26 school year in September two major dates our third Friday people count is the last piece of information we wait for while we get ready for the October U activities and at the end of September as per our most recent change we will be bringing our final Staffing plan to the board for approval which we will then put into the fall budget in October at the end of October we're going to be pursuing um I'm sorry presenting and approving the original budget for the 2526 school year and certifying the tax
069levy and then in January we get the audited financial statements to the board which we had at our second meeting this past January questions on questions for Ross on the timeline ahead of us all right one last piece as you can tell a busy agenda for finance but uh Ross as our business manager and Rich to some degree also supervise and and oversee um requests like the one that John outlined here so I'm going to give Ross the chance to kind of highlight what's being asked here and then we can fill in the details that folks need so we have a request on Shrine Road 4425 Shrine Road as John indicated at the beginning we have a property on the west side of shrine road that is currently in the Whitewater School District they have
070petition the school district of Whitewater and school district of Milton to alter the district boundaries to essentially draw a box around their property which would put their portion of the property I don't know if you have a map available Chelsea and would put their property into our school district um which would be different than all the neighbor on that road this came rather suddenly I have to admit and we've been putting together information this is as late as the Friday before last but uh petition is also included in board docks from thean family and uh we had a good discussion at the finance committee last Monday and I believe the consensus was to recommend a petition if to approve the petition as uh presented also as Meed mentioned it makes a large difference that both
071districts have to vote on this it would require an approval of the petition by both districts to go through and I know that uh Rich you might have some additional comments or history on this topic as well yeah this is an agenda item uh uh that had come two years ago to the board on on two different properties including one of the two the one including the one that is listed uh for this meeting and at that time our district did approve uh both of those requests and whitew School District denied uh both requests uh so the didn't um move from the Whitewater School District to this one there is a state law that that if a request is denied it can't be brought back until two years have passed uh so those two years
072have passed and and uh the family is bringing that request again to us Sanda Whitewater I believe Whitewater school district is meeting uh tonight to determine their side of of approval be could you bring the map up and Ross would you be able to like show what like it would cut sure I mean it's I see you're saying it would like go like square around it yes uh it might be a little hard to see but this faint line right here is Shrine Road it goes straight up actually halfway up the map there it follows it directly on Shrine Road okay um when I looked at the map in a more zoomed out view this is essentially a subdivision for the town of Johnstown and the a lot of properties you see in this area
073are in the Whitewater school district and north of which I believe is is that a excuse me right this one right here Six Corners Six Corners thank you uh there's no houses up in that area Shrine Road there is a subdivision up in that black box in the upper left there but uh this division down here is specifically town of Johnstown so if you could scroll back down Chelsea what this would be asking us to do and I apologize for those who can't see my pointing but the the box would be drawn around the property and then this would be part of the Milton School District so the black line that's going up through the numbers those numbers are all Whitewater School District right now correct yes those are on there think about it this
074way their house faces Shrine Road and the District boundary goes behind their house correct till it gets North and then it jumps back on the road correct so that's the odd little jog that it has there okay so everybody else in that road would still be white water except for that one property that's correct okay thank you any other questions or thoughts from board members on this topic otherwise this is an action item Rich do you want to share mean the cost the district would have by making this change yeah a couple things a couple things that were talked about at the finance committee were um what what approving that change would bring into the district and what it would bring into to our district would be additional property um which would take our overall
075tax base and and spread it out a little bit further U but it would be just one additional property uh they also talked about uh transportation and the transportation is an important part we don't currently have uh any routes that go down Shrine Road um down North Shrine Road as as listed here so if this property was included in our school district uh we would need to route a bus uh through there uh to pick up the students that live there student or students that live there and um we estimate that it would add about 15 minutes to our current bus route that goes into that area do you know where the nearest house is you said north of up there there's no houses no correct not not on that JS to the right not
076up there currently there's Farm but there's not currently houses there that so would the bus route have to go an extra 15 minutes past where at the last pick up is right so over here you can see the nearest North South Road to this area in order to come over to Shrine Road specifically because this is a North South Road and the only other road that intersects is right along here they would have to do an entire County block which is about 1 and a half to three miles long so if they're making the entire trip around that because there's no way to cut back and the roads are too narrow for a bus to turn around it would add roughly 15 minutes to the routes we have established now for those in that area
077that come back to us I'm not mistaken two years ago we did have an established route on that road correct I would I was I think we had say that historically we've had buses on Shrine Road I mean that's the the edge of the district if you will right I think definitely two years ago we had routes that ran or a route that ran closer than what we have current and that can change from year to year depending on um what school age children are in the homes that are in our district in that area um and then our routes get updated every year based on that richer Ross can you speak to um I think it's an important uh piece of the puzzle here uh this family open enrolls into Milton right now is
078that true corre so these kids are in our district but Bea open enrollment and the property they they have suggested has a value of 177,000 obviously that's a blank piece of ground threat so that to become someone's address they would have to live on it eventually or right I all I have is the information on the petition and they do list the value of the property that's about $177,000 I can gather they have intention to build again on that land but I I can't speak to the details okay I didn't know if they had shared that as a potential path for a plan or anything because the petition originated in the school district of Whitewater we are the recipient of their petition so I know little beyond what was Shar with us the a copy
079of the petition is included in boards so what would be the cost benefit of the additional tax base of 177,000 versus the additional cost of busing so it's unlikely to create an additional bus route it would be a time issue as we indicated as far as an adjustment to the tax base uh largely be Equitable to our overall tax base did I did not apparently I'm the only one like recently yeah gu so um I don't know what the protocol is it it says that she is sending it to me and would like it read yeah I don't know if we can do that yeah I don't think so why you read an email from someone earlier what's the difference well expressly asked to be part of public comment I mean could she paraphrase it
080I mean she's yeah summarize I guess yeah absolutely I can so it says um I want to write to hopefully answer any questions you may have about petition to Mo School boundaries my husband and I live on East County Road a with our four children our oldest started at Middle School two years ago our other three children attended attend St Williams Catholic School in Jamesville our kids will each attend St Williams until they finish sixth grade then we will start seventh grade at the middle school we found the mton would be a better fit for a family even though we are in the Whitewater School District uh at the time at this time my husband drives our oldest to Milton high school every morning and we paid for a bus seat so that he can
081take the Milton bus after school he gets dropped off by the Milton School Bus on a corner in a subdivision near Harmony Elementary School 15 minutes away from our house I leave work at 3:00 in order to be there to pick him up at 3:15 this is what made we are currently in the process of building a new home 2 miles down the road from our current home on five acres that we have only for 20 years on North Shrine Road my husband grew up on North Shrine Road uh on his family farm the house will be done sometime in September of this year the crazy thing about our land is that it lies in both white water and School District the new house lies in the Milton School District portion we are asking for
082our other parcel of land to be attached to the Milton School District so that our kids may be picked up and dropped off at our house by the M school buses the reason we are asking for this is because the milon buses literally drive down R shine road to start the RO that's basically it that sounds different than what we thought yeah conversation with the bus company was that uh we don't have buses that go down Shrine road we don't have any pickups there and our buses don't go through then they see other buses that drive past but not our buses Jen did I hear you say that the new house is being built in the SCH dist that's correct so that's see that kind of triggered it when someone said well can they can't
083live on their $7,000,000 lot it's barely but they are building sort of begs the question for me why do we want to Annex this why would they want to Annex this piece if the new house is already going to be in the district it would still be a shrine add address they are technically correct that the borderline biceps are property and they'd be essentially presumably building this house on the backline of that [Music] property but as such there are resident I can't answer that depending on what the address is for that lot if it's a if it's a a deep lot but the address of the lot and uh it is in Whitewater School District um I'm not certain how that would that's that's tricky yeah because obviously it'll be well more than 177,000 for
084one District or the other I mean when the house is conru yes the house is going to be a significant piece of you know tax base but are we really as a board going to approve a petition so that we can bust the children to school kind what what I heard that would be an effect of the change yes if that if that box were drawn as I saw crudely through on the screen then we would it would be a resident student and we would have to provide transportation to their location right two house up yes location yes we're saying the nearest the nearest Milton current house is 15 minutes from there no no I'm sorry the the road directly west of that the north south road is still within our district my discussions with
085go rightly is we have a route that goes on that road currently to extend the current school year route presumably next school Year's route we would have to go around and down up or down Shrine road to accommodate that U that change so if we were to consider other families in the district who ride that route so their children the pick up in there they would be on the bus for another 15 minutes potentially yes on top of the brow they already have to accommodate that one property I guess I'm really puzzled by the house potentially being in our district I know I I I've read it three or four times now I'm just here so I can read it again so it says we are currently in the process of building a new home
0862 miles down the road from our current home on five acres that we have for 20 years on North Str Road the house will be done sometime in September of this year the crazy thing about our land on bran road is that it lies in both the Whitewater and Milton School District the new house lies in the Milton School District portion we are asking for our other parcel of land to be attached to the Milt School District so that our kids kids may be picked up and dropped off at our house so I have a feeling that's how they're configuring so again refer it to the m they would be building the house on the west side of the current boundary line which is still attached to the property but I'm guessing based on that
087comment the property extends far west of that but they say in her email she said it's 2 miles down the road is where they're building yes what I heard you say I believe she is referring to from where they currently live I is what that reference is two miles down the road from our current [Music] home this is two miles but the house is going to be done in September is be yes [Laughter] [Music] mind you whatever we do is subject to what Whitewater decides I mean if we if we welcome them with open arms and pass this unanimously and white waterer declines it's dead issue at the committee meeting it was mentioned that we shouldn't set precedence by doing this but I also think we need to look at these Case by case um
088it did pass two years ago I guess I'll go ahead and make the motion to approve the petition to alter School District boundaries BRS the board by Paul and Katie mclan requesting to detach 4425 North Shrine Road of whitew Wisconsin from the White Water unight School District and attach it to the LI School District I'll second the motion so John's motion will be seconded by me and he just heard him read it so I don't have to reread it uh does anyone have questions is there is this a committee recommendation or an Administration recommendation this was a committee recommendation anyone else have a question all right I will call the question I'll reread the motion quickly motion to approve or the motion is to approve the petition to alter School District boundaries brought to the
089board by Paul and Katie mcquillin to detach 4425 North Shrine Ro Whitewater from the Whitewater Unified School District and attach it to the Milton School District all in favor of that motion please say I I I is that's myself and opposed nay nay I declare that motion passed thank you all right thank you Ross that concludes a lengthy finance committee agenda thank you John okay new business um we'll drive into the policy world and a is discussion and possible action or I'm sorry possible approval adoption of the second reading of Neola policy updates Rick well thanks Joe this is just a list of um the policies that we had um spoken about at our pre last meeting um if if U there are no changes or I'm sorry no questions or discussion um we can
090go ahead and move to approve and adopt the policy updates as presented that's my I'm waiting for a second sorry second okay Rick's motion is seconded by Jennifer to approve and adopt the policy updates as presented now questions from anyone and all in favor of approval please say I I those clearly pass and B for new business is a discussion and possible action on the Apple lease for 2025 to 2029 and rich is going to give us a bit of the highlights yeah there is a u a memo that is in included uh before we dive into any questions or or thoughts on the memo uh at the February 10th uh board meeting the board denied the administration's recommendation on moving to Chromebooks at M High School uh without any board action on a device
091to change to uh we prepared lease terms for renewing the same devices that we currently have in place which are iPads uh through 8th grade and then MacBooks for grades 9 through 12 um the in the memo it has information on the the the number of items and the uh cost of those lease items and uh the the number of items are the same number of devices from our last refresh which which was in 2020 was the last time that we refreshed so um any questions or Thoughts From The Lord one question well so the MacBooks are going from the MacBook Air M1 to the air M2 so will all the MacBooks be collected from the high school students and all reissued new ones is that how it works you address that you the answer
092yes in general I to it than that yeah it made it s really easy just like my magic W and pull them all okay our our tech department is is really efficient and they've done this a few times before and uh uh they'll set up a good process for both collection and distribution of the new devices and then how does is everything maybe it's a question for Neil um so to kind of address public comment so my assumption is everything is kept in the cloud that relates to personal pii any personal information for the students so do this do the do the masks have to be white or as long as they're not locked into or Neil can answer technical questions so obviously when a student turns in you say their their MacBook if they're
093not logged in is their personal information saved their emails or anything that they have on there saved to the actual device or is it just saved to their Cloud via it would be both most of it's in the cloud but they do create and store documents locally um in the past we've made it part of our agreement with the buyback vendor to erase the devices before they get resold okay so that's in that's right into our agreement that they'll they'll wiet the machines okay but there's really not much pii from like personal information that's not school related at unless they save their passwords for their maybe you got kid working on McDonald's that download of their W2 like you never know what could be on there so we we make sure that they will got
094okay thank you I just have one quick question is the MacBook Pro with touch from 2021 lease is that then the equivalent of this media MacBook Pro I'm sorry there are two different so we're seeing the expense of a MacBook Pro with touch yeah and in 2021 and now we're seeing a red hawk media MacBook Pro yeah and there's only one of them so is that the same are we comparing Apples to Apples speak intend there was one the macro Pro with touch is the same thing as the red hot media MacBook Pro a one for one replacement um garwan is our digital media teacher we replaced his lab um Off Lease off cycle last year represents the last piece of the equation for him which is a MacBook Pro that facilitates streaming and video
095editing for him the other MacBook Pros AR here are eight identical ones it's just one's priced in the five pack and one's priced for three individuals um and that'll serve the me for the tech department that my question for communications and for oh sorry digital Med okay I got a question on the number of MacBook Air m2s uh rich I did get your email but I I still needed some clarification two weeks ago we had talked about looking at Chromebooks and in that scenario we needed to get 800 MacBook errors 400 for staff and 400 for extras and loaners and cards and stuff now that we're where we're at if the students are getting MacBook airs do we still need 400 extra I just feel like we had 400 extra because we're having Chromebooks why
096do we still have 400 extra now everybody's got MacBooks I'm not sure where the 400 extra comes from but this the 1870 that we bought four years ago have served us right up until now and we have used every last one of them um it allows us to give new ones to freshman as they come inste D up all ones from Seniors so we do some rotating of them um we do lose some to I think kids just lose them we also have damage Beyond repair so our number blendle from 1870 if we use them for if we plan to only use them for two years we could probably reduce that number by maybe 50 but since we plan to run these a full four years we're going to need that so so do you
097see where I'm saying the 400 extras that two weeks ago if we had Chromebooks it was it was uh it was 400 four 400 for staff 320 cards and 80 loners that's what was proposed that's if the kids had Chromebooks yeah so I'm just surprised that we still need the 400 extra now that the kids have MacBooks so we would flip if in the Chromebook scenario the extra 100 went into cards in the MacBook scenario the extra 100 go into our ler Fleet that kind of floats us while they're damaged and they're out for repair they come back so it's only about an extra 100 deployed as as far as I can tell um and then whatever extra Flex is built in there I don't think it's a full 300 but I so with the
098with the Chromebook proposal there was a need for more classroom cards but with the MacBook proposal there's not as much of a need there's not a need for as many classroom cards but there's a need for more looners uh because we have every student with a that book with that proposal so you know I think I think joh way the numbers break down if I understand May the difference is the 22 in the carts is districtwide correct so we we have for testing and for all kinds of reasons we have carts available throughout the district every building has got X number of carts the 180 loaners um there's always an option to um buy like mac Insurance on every device it's relatively expensive it's actually more affordable to buy X number of spares and have
099them hot and ready is that that's part of it yeah that's one way to describe it uh then a buncha Subs every day and different purposes so there's a there's kind of a flexible Fleet always needed and this is pretty traditional y am I explaining that right I sounds good and then I think in the homework scenario there would have been a 100 more on top of that is that right yeah we would have taken out the MacBook laners for students and we would have put them into a cart to provide the to replace the missing application that sense yeah yeah yeah um another question if I may so you mentioned the fouryear lease we technically could shrink that I mean let's just say in a year two years there's all these always have a
100value to liquidate if we went to cook route or refresh to a new unit we don't have to lock into a four year corre term correct yeah the way have explained it before is a four-year lease is not necessarily a four-year commitment because our history has been to Short Circuit that at year two two and a half based on Market based on need based on you know what Apple's doing with the products so that'll continue to be evaluated um this last Fleet we ran for four years um partially due to the pilot uh this next Fleet we would like to run for four years that's ideal that's the goal it's the most efficient way to do it it's the lowest cost per ownership U lowest cost of ownership per student per device um but that
101does not necessarily if you're correct and say we're not locked into that we are locked in because we sign a lease but unless Market change Market you know changes drastically then we can almost always say nope it's time when we sell and get out when we start new with whatever it is that's ni okay you probably review that maybe year to year type thing or see what the value is okay y on that on that topic before we move on to other questions either Neil or Ross can you share if we sign that fouryear lease but then we make a decision at some point prior to that to refresh what that looks like that on the financial end how do we how do we finish out the payments for that fouryear lease so in essence
102we we have a four year four years of lease payments we need to address somehow if we end the lease early or pivot sooner than the four years we would use the equity at the time through whatever resale vehicle we have to not only pay off the lease but reinvest that into the future lease um one of the things we evaluated most recently about that is when's the best time to do that do we want to address it sooner than later um but that is essentially how it would be done is you would pay off the lease with the proceeds or the equity you have at that time and then start over so this year to Rich this point so this year if we liquidate our current Fleet what happens with those funds does that
103go towards the first payment of the lease or not at this point right now we are looking looking at replacement cases headphones keyboards iPad cases to for the new Fleet coming in those would be bought using the equity proceeds of the fleet we have now okay and one last question if I may uh you mentioned the insurance is that Apple Care have we have we looked into that we have yeah some I talked to some districts that were for it and some were against so um if we approve this lease tonight is that are we still able to add a Apple Care I mean we are but we would not recommend that right I just okay that's all I got and the one other thing that I want to make sure that that the board
104is aware of uh our admin team is making an assumption because the board didn't take action on a certain device so we made an assumption that the lack of action at the last meeting meant that the preference of the board would be to move forward with uh refreshing what we have in place now so if that's not what the board intended this will be the time to let us know but we need to it's important to um give our team the authority to move forward with a lease so that we can get devices ordered I move to approve the Apple quote to 22133 4592 in the amount of 2,448 317 beginning July 1st second okay Tracy's motion as she just indicated is to approve the Apple quote uh in the amount that she enumerated that's
105seconded by John uh any other comments on the lease on the motion I'm sorry I'm going to offer my thoughts um obviously everybody that was here two weeks ago knows that I voted in favor of the Chromebooks um I really struggle with this motion and this direction uh based on the idea that our Administration did not want this Direction all of the financial numbers favor Chromebook situation um the Community member that shared their thoughts via the public comment tonight um spoke to that issue our Tech integrator in the district also spoke U favoring the other path I'm uncomfortable picking a four-year path and in as much as we talked about there are options in the middle um the way it looks to me it will be a struggle at best to recoup enough equity out
106of the devices to pay the remainder of the lease know if they if some of the folks can speak to that if that's a if that's a slam dunk that we can come out of this money ahead if we pick the middle of the lease I could be convinced but I have yet to see that um I raised the question um if we do nothing what that triggers and there are obviously some pros and cons and I don't know if anyone wanted to speak to that um I also uh POS the question of are there shorter term commitments that we can make and I think there are pros and cons to that too so if the board supports this I will support the board decision but uh I am really really struggling with telling our
107community that we're willing to put a half a million dollars into this against what our Administration wanted I think we have sent two bad messages with last meetings vote and potentially with this one and I will stop right there any other comments Jo I agree with what you say but unless there's some people are going to change their mind and I think this is our only option at this time I I mean I I I hear what you're saying and I agree with you um but we have to do something so it's it's not what I want to do but well to the degree that we have to do something I don't know if one of the admen want to speak to that I mean you had mentioned doing nothing in I'm assuming that by
108that you mean not approving the the lease terms that were brought tonight and to me what that would mean would that would that would be that we would keep the devices that we have right now for another year and we would strongly recommend that we don't do that there's there's more downside than upside to um trying to get another year out of the current devices that we have I would like to comment so the just to highlight on the memo the cost increase from the last lease payment is only $21,000 a year so the financial impact is negligible from that not if I'm not please correct if I'm not reading that right but it's about $21,000 difference year to year 621 versus the 612 versus the 590 so to me that's negligible on the public
109comment that I want to highlight the comment his concern was that I iPads don't provide keyboards and Chromebooks do provide full featured software I I don't necessarily understand that but what I'm seeing is I don't see that massive Financial impact I still agree with my comments from last meeting to but I was just trying to highlight like what I was trying to see about the finance part so I see a $21,000 difference from the last fouryear lease to this one so it's not like it's a humongous change in cost annually am I correct Ross am I I reading that right it's it's said it's a 3.65% increase it it's the total lease cost for four years is it's right in the it's right in the memo and it says the this represents a 3.65 increase
110in total lease cost so I mean that that's the overall that's the overall increase so and as long as I just have the floor I agree wholeheartedly with my decision that I also made two weeks ago that I think this is a really I think is a really bad move on our part uh for all of the reasons that Joe mentioned for the reasons that Rick mentioned all all the reasons that we talked about two weeks ago this is not a good financial decision for the district at all and I also think we sent a terrible message to our administrators and our leaders that that basically said no we don't we don't agree with the decision and the work that she put into all of the piloting so I'll comment on that real real quick
111and first of all I appreciate everyone's opinion and I want to make sure I say this I do appreciate the work of the administrators put in and every everybody else put in I can only speak for myself but I guess I'm a little saddened to hear that we're we're going to we have a public comment that we never comment on and we you know we we're going to listen to One voice when we when I've asked repeatedly to listen to several voices what we do what we should do right or wrong is we should listen to our public and talk to them and it doesn't mean that we say you get the vote means we we take input we Harvest them we Harvest an inut to make the transition whatever that is matter um and
112we didn't do that we didn't talk to our community we got one person in the community still said I don't think it's a good idea I'm overvaluing that and and we don't want to talk to our students because we're afraid of the bias that they might offer because they of course they don't want to change but they might be able to help us understand why they don't want to change and help us make that transition so we can go to it and I don't understand why we wouldn't talk to our students because we're afraid of their bias but we'll listen to a tech director who wants a chrome director Chrome book District of course has biased I don't be anything negative by it I actually value what James has to say and want to hear
113more so for me it's not a question of not respecting our administrators it's a question of I believe for if you read the this philosophy of the boardy bylaw 0123 fors 123 it clearly states that we're supposed to have two-way communication on important decisions with our community and clearly we've all identified this is an important issue we we're split on it um I'm happy to revisit the topic but it has we have to have communication with everyone we can't be we're making data driven decisions of not all of the data and I can't do that that's my opinion just to clarify I think if you were clearing my comments about the financial advantage I was comparing the potential chomebook pivot to this apple lease that's where the big difference is so was I I just
114add one more thing too we're not talking about picking a device from day one not starting with Chromebooks or MacBooks that's a that's a different discussion we're talking about moving from M MacBooks to Chromebooks and there's definitely a feature Rich differential there that's that's an important discussion and I feel like there's more to be to be had that I really do and I'm not I I I don't want anyone to think that I'm negative from because I am not but I do think that transation transition is going to take a lot of work and it's going to take a lot of understanding and before I do that I want to hear from everybody I want to hear from the whole Community not just one person go the other way Jo we have 100 people here
115saying great job guys good job we glad you didn't do it or glad you did got one voice just one other thing I wanted to add regarding hearing from the community in the past two weeks I've heard from uh multiple staff across all levels of this district and they're disappointed in the decision that that that this board made um the people I talked to they they gave me the impression that they think that the board doesn't care about so I just I think it's important that everyone hears it I'll state that is not the truth for this person it's the people I talk I understand but I want public to say yeah that's that's how I feel I would also like the public to say that I I truly think about the staff in the
116administration when I made the decision I also spent about 20 to 25 hours of my own personal time researching that topic so it is not something I came into the meeting with lightly I received my own feedback and again POs to speak to different folks um so again I I don't think it's fair to blame any one member or members of the board we are here we do our research we take the time to consider all the information presented there's no disrespect meant any person any member of any team um but sometimes we're just going to differ and I think that's why we have open communication who work on as the board but we're not always going to be on the same page and that's why there's seven of us and not just one of
117us I do have anyone else's comments then I will call the question uh we restate Tracy's motion and that is to approve Apple quote 221 334 592 in the amount of 2,448 3117 beginning July 1st 2025 um just check are you still able to hear everything yep I'm here okay thank you all right we will roll call vote this and I'm going to start to my left this time even though everybody's in different seats um I'm GNA Goot to Jennifer no Rick yes uh Ed yes Joe is a no Tracy yes John yes Annette yes is it yes that's 5 to2 the motion passes thank you everyone all right that is the end of new business uh a on miscellaneous is our staffing report how most approve the Staffing report is presented second Rick's motion
118is seconded by Tracy to approve our staffing report as it is presented questions from anyone all in favor of approval please say I I oppos that clearly passes gifts and donations are letter b I'll move to approve the gifts and donations with gratitude second that that is Tracy's motion seconded by Rick uh and to approve our gifts with gratitude it Bears mentioned that there is a large donation on there that we are extremely grateful for from Dave flowers and Yamaha Motorsports just wanted to make note of that is a a big one so thank you to them and to everyone all in favor of approval of the gifts and donations please say I hi what was same sign and that clearly passes also meeting dates Mr D our next regularly scheduled board meeting is on
119Monday March 10th two weeks from tonight at 6:30 pm. I do want to note that that's our only board meeting in March uh because we have spring break at the end of the month so our next meeting after that will be the first board meeting in April uh we have an HR committee meeting and I think that Chelsea heard back from all the HR committee members that they are available a week from tonight at 6:30 p.m. um is that from the HR committee is that correct that that works for the three viiew y all right and then coming up on March 12th is the 2025 uh day at the Capitol that the state Schoolboard Association sponsors we've heard from Annette that she's planning to attend attend and I'm planning to attend that it's opportunity for
120board members and and administrators from across the state to have conversation with area legislators about uh items that are important with relating to public education all right good on dates all right we uh have a proposed executive session here momentarily [Music] we are not planning to return to Executive session or to open session for any action so having said that I would entertain a motion to go into executive session pursuant to Wisconsin statute 19.85% employee compensation don't move second thank you Rick's motion is second by John to go exec we will roll call vote um John yes Tracy yes Joe is yes Ed Yes Rick yes and Jennifer yes and Anette yes and we are in unanimous agreement we are in executive session thank you for joining us [Music] everyone e e