001Nicole Joseph's present. Jim Curran >> present. Uh Caleb Erenss >> present. >> Melissa Phillips absent. Terresa Keane present. Steve Mayor present. Uh >> Terry Montgomery is absent. And Phil Vosber. We've got a quorum. We are officially in session. First up from April Parkside, Come on up. Mrs. Hyatt, come on up. >> Good evening, everybody. I'm excited to be here with Riker, formerly a fourth grader, but now a rising fifth grader as we enter the new school year. Riker, I am so excited to celebrate you tonight. And when we celebrate our student of the month, each month, people often tell stories of their success and how wonderful they are and what a hard worker they are. And that's your story. Really truly is help of your teachers and with the help of your family. And you
002can be so proud of all of your growth that you have made as you enter fifth grade next year and be a true leader at Parkside. So, Mrs. Hi. Do you want to tell us a little bit about Ryker from your perspective? >> I would say Riker shows up to school ready to learn every single day. Every minute of every day, he's asking me, "What's next? What else can I do? What are we going to go on to next?" And he is phenomenal, he works incredibly hard. Even when the task is hard, he never says, "Oh, I'm done with this." Or he might. And then he turns around and starts it again. um which is is really hard to see something in front of you that's hard and continue on. So you should be very
003very proud of yourself, Rager. Um I do want to note too that um the first thing he said to me when we got here tonight was I miss school already. A >> he's incredibly proud of himself and his hard work. Even when he stands here silent looking at one spot on the wall, he's very very proud and we're very proud of him. >> Congratulations. AWESOME JOB. I'M JIM FROM THE BOARD OF EDUCATION. CONGRATULATIONS. Um to hear about your perseverance in the face of challenge, but also your dedication to improving yourself is uh is really inspiring. And so, thank you and keep it up. We got a a gift card for Barnes & Noble and a certificate to remember this evening. >> Thank you very much. >> You're welcome. All right. >> Unless you want to
004do you want to get a picture before >> I mean we have it already. >> Okay. Okay. >> Okay. Yeah, I'm good. >> Yeah. >> Okay. Uh let's keep rolling to our consent agenda. Any board member who wishes to remove a consent item for further consideration tonight. Okay. So, I would entertain a motion and a second, then I'll read it out for the record. >> I'll make a motion. >> Motion by Caleb, second by Steve. All right. So, tonight we've got approval of the minutes from May 11th, 2026. Approval of support staff resignation. Robert Flanigan, MHS custod custodian 10 years, sorry. Approval of support staff hiring Melanie Palumbi, educational assistant at Parkside. Approval of Parkside safety drill. Approval of a Lincoln safety drill, approval of Minro High School safety drill, approval of Minro Middle School
005safety drill. Uh community donations. Uh for staff wellness, we've got Colony Brands, $50 in gift cards, Bumgartner, $60 in gift cards, and cheese tray donation. The Pilates Studio, $90 in gift cards. Made well princy. Michelle Kisser from journals $40 gift card. Aaron Cassidy Ztag event. Eric just Justin Justiniano Bquarian $60 $60 in gift cards. Donations to the backpack buddies program. $50 from Wayne and Lorie Signner. $500 from Monroe Newton Optimus Club. $50 from Donald and Bonnie Barker. $2,000 from Karen Britzman. $30 from Maryanne Johnson. The Monroe High School band uniform donations, $5,000 from Alliance Club, $5,000 from Manior Thomas Fampion Special Projects Fund, $10,000 from Monroe Morning Optimist Club, $1,500 from Monroe noon Optimus Club. >> All right, got a motion, a second. >> I'm sorry. I would just note that I think that puts
006the band uniform at about 50% of their goal. >> Great progress. Thanks for noting that, Phil. All right. Any other comments before we vote? >> Just again the the incredible community of nations and great appreciation. >> Yep. Yeah. We got a wide wide array of supporters to celebrate or I guess thank uh for their contributions this month. Much appreciated. Okay. Got a motion to second. All in favor say I. >> I. Those nay consent items are approved. Next up, we've got public comment. We've got Heidi Wit. Um I'll give you an a bridged version. Uh so got five minutes on the clock. Uh pertain to something on the agenda for tonight. Um and just know that this is a meeting happening in public. So anything you say in public comment is not going to get
007kind of a discourse. Um, but board members should be listening, taking notes, figuring out how to incorporate any feedback or questions that anyone making public comment should have. With that, five minutes on the clock. Heidi, you got the floor. >> Do I need I I suppose I have to stand, huh? >> It's up to you. >> Okay. Give me some grace because this is going to be very difficult for me. First of all, this is the most difficult part. I got to wear readers. Okay. I would say my name is Heidi Whit and I stand before you tonight as the director of audiovisisual and print shop services for 31 years. It has been my absolute priv privilege to serve this district, our staff, our students and this community over three decades. Actually, it's been 58
008years. This department has been the quiet engine behind the scenes. We have ensured that our educators have the physical and visual tools they need to teach and that our district communications remain professional and seamless. But the work never stopped at the school doors. We have consistently provided valuable services to our broader community. We have supported local nonprofit organizations both in our town and in the surrounding areas. We have printed the milestone moments for our residents from wedding and graduation invitations to birthdays and baby showers. and some of you sitting here have used those services. Following the failed referendum, excuse me, I accepted the decision the decision that my position in services would be eliminated on June 30th. I began the difficult process of planning my next steps after what seems like a lifetime of dedication
009to this district. However, just over a week ago, a discussion was introduced to bring my position and services back. While it is validating to know that the board is beginning to realize the massive legit logistical loss my departure will bring to both the schools and the community, the conditions attached to this reversal are even more of a concern. asking me to continue my current work workload while simultane simultaneously tasked to bring even additional outside customers to generate enough revenue with quite possibly fewer machines to accomplish this. All to justify my own existence. To ask a single loyal employee to carry this kind of weight by doubling, even tripling their workload is unreasonable. It is a compromise I cannot and I will not accept. What hurts most, however, is not only the budget crisis, but the
010complete breakdown of professional courtesy. Two years ago, our former superintendent publicly, informally, and unprofessionally told me to start looking for another job. In the years since that day, not a single member of this school board came to speak to me. Not one. To treat a respected, loyal employee with that level of silence and disregard is unacceptable. Long-term loyal employees deserve open communication, transparency, and a basic level of human respect. We should not be left in the dark, forced to plan our very own exits, and then suddenly expected to stretch ourselves to the breaking point at the final hour because the reality of the budget cuts has finally set in. My final date is June 30th. My goal tonight is not to argue for a compromised return, but to ensure a dignified farewell and a smooth
011transition for the equipment I have managed for decades. As you know, you already have my formal proposal which was previously presented and discussed at your finance meeting. Approving this proposal is a win-win financial decision for everyone involved. It allows the district to immediately unload the finishing equipment and supplies that will otherwise sit idle, lose value, or depreciate in storage. More importantly, it ensures that these tools remain in the hands of someone who knows exactly how to utilize them while allowing me to transition my 31 years of expertise into my own next professional chapter where I can continue serving this community. 31 years ago, I came to this district to serve. I leave very proud of the work that I have done, the community connections that I have built, and the standards that I have maintained.
012I ask that the board review and approve my equipment purchase proposal as a matter of fiscal sense and as a gesture of professional goodwill. Thank you for your time. Thank you to the staff and community members I have served alongside and I wish the district truly the best moving forward. Thank you. >> Thank you. Um, I think we'll have the chance to It feels incredibly hard to move on from that without providing a response. Like I said, we'll we'll get there in the in the agenda tonight. Just want to thank you again for your courage, for all your service, being here tonight. Um, okay. We got no old business tonight. We move on to new business. We've got two, sorry, two initial items. Uh we're going to start with the the Mineral High School construction
013update. Ron, I'll turn over to you to bring us up to speed. >> Yeah, we've had a lot of movement in the last couple weeks. Obviously, the biggest part of that was the move of all of the um existing high school materials over to the new high school. Uh we've accomplished most of that, I think, uh receiving and uh some of the custodial items that we're planning to move on their own over the course of the summer. Uh and then we have a handful of uh good service stuff, both some commercial things that uh the contractor needs to move this week and then a few remaining items that uh we have to get moved over there. Uh but a huge thank you to uh the staff and the students who all helped uh make that
014a success. Uh Jeremy who's been coordinating that for a long long time. And then uh Kevin for for helping organize uh you know his staff and then getting all those things done along with Rich. So um you know happy to see that process done and the majority of things over there uh and and in place and staff getting settled uh in uh which will take you know the entire summer to do. Uh but they they've got a good start on that. Tennis courts are in and completed. Um baseball and softball are are getting completed. The practice fields are looking good. Uh the turf in fields are now in on the varsity fields. And so uh that that whole complex is starting to take shape. Uh Amplify, who is our uh graphics company, has started doing
015some of the interior graphics. And then they uh will be doing the outside signage uh later this summer for the the two main signs for the building. Parking lot is due to be installed this week. Uh weather allowing uh they they were they didn't start today because of some of the rain. We'll see how the rest of the week goes, but they are hoping to do um the final lift. Uh probably 90% of the parking lot is had the first two or three lifts already in place. are just waiting for the binder top binder course to go in and for it to be striped. Uh there is the one area where the uh construction trailers were sitting that yeah they have to do all the lifts on that area. uh electricians um you know they
016were falling a little behind and we've kind of been playing with them to try and get some catchup and um I think as uh some of our people moved in they realized uh the importance of that and so we actually had uh uh not 60 to 80 full people in each day but between the two days uh I think we had over 60 electricians who were in working on the project for at least part of the days uh over the weekends and so uh they got a lot of things knocked out and they're you know hopefully hopefully going to be catching up so that we can uh get the occupancy finished out for the building. Uh also it's important to like get all the tech equipment tied in so that the HVAC balancers who are
017also on site uh can get the systems balanced out with you know with the draws that come into place for for some of those various pieces of equipment. Um TC Networks has been preparing uh the movement of the wireless access points and phones uh that are coming over from the existing high school. So they've been working hard on that. Um I mentioned the HBAC balancing. The pack is starting to take shape. I know they're uh they're not to final cleaning yet, but they've done a lot of the cleaning. So most of the uh rigging is up. Uh they don't have this the curtains up. uh and they don't have the new uh power lifts in there yet, but uh much of the pack is starting to take shape there. Electricians are obviously working in there
018as well. Uh we have the OAC owner architect and contractor meeting tomorrow, so I'll get an update to see uh what the next couple weeks will bring. Uh on the owner purchase side, we're doing well. We got most of our owner purchase items either ordered or on the way or in. Uh Heather's been doing a great job with that as long as well as with Autumn from TC Networks has worked a lot in that area. And then uh just want to give an update not on construction but on our sponsorships and uh we have all of our sponsors uh have paid for the coming year or for in some cases they paid for all of their years of sponsorships uh except for we have one yet coming in. So making great strides there. >> Couple
019of questions. Will our CG and our owners will be at our next meeting. >> Yeah, that would be the plan that they'll be here at the second meeting of the month. Yep. >> And this is peripheral, I know, but any thoughts on Cheesemaker Way and the progress on that? >> Uh got an up we had a meeting actually with the city today. Uh and so they'll they touched on that a little bit too. Uh the city along 31st um they got much of their work done uh last week and so they're going to be starting to pave that last stretch uh from kind of where they left off by us over toward where the roundabout will be and then they'll be starting the roundabout uh uh toward the end of this month with the anticipation
020that that'll uh be done um uh hopefully in August with a final lift that may go into the early September, but they're going to try and get it done before the start of Cheesemaker Drive. Uh the last the city had heard was that they may start u uh pouring uh or doing some of the top coating as soon as uh next week. I think that's a little ambitious. I don't think it'll be quite that quick, but I know they are getting ready to do some of their carbon gutters uh in there. And they have done much of the underllayment. And then they've also approached the city about uh a timeline for getting the connection that'll go up to the justice center. So, so they've been having active meetings with the city and they're making progress
021out there. Um, again, I think the uh, you know, I don't know if the timeline of a week from now with some of the weather taking place will hold, but um, at least hopefully they'll be starting on their curb and gutter and the rest of it. They have a lot of some of some of it done. Not not >> Yeah, they don't have any like sidewalks done, but they do have some of the curbs in, but >> they're very aware of the timeline. >> Yep. >> Yeah. questions for when do the Excuse me. When do the movers come? >> The movers were here last week. >> Okay. Are they all done? >> Yeah. So, for the most part, they're all done. They still have to pick up a lot of their uh their carts. Uh
022and like I say, we have a little bit of the kitchen to move, but we'll probably finish that off ourselves. And then we'll have some custodial stuff that our our staff will be moving. Yeah. But the big the big share of what they're we're paid to move is is moved. So >> good. >> And any firm occupancy dates or and especs on summer school and what that's going to look like? >> Yeah, I mean the only thing that's really ever been planned out there is is hopefully we can do some of the fitness classes in the new weight room. Uh, and I know partly that was waiting on um, uh, the electricians to get some of the finished work done in there. And so that's done. So now it's up to uh, Summit Fitness to
023set the equipment in place and uh, then we could do that. Um, but that's still a limited number of people under our temporary occupancy. Uh, we won't have full occupancy probably until uh, sometime in July. And so, um, it won't be for summer school. >> Does the lift station need to be in place before we get occupancy permit? >> Uh, it'll have to be in place in the sense that it has to be up and running and pumping. And so, right now, we're actually sending water to it and it's holding it, right? Uh, and they had one pump come in, but then they had to re change it out with a different one. And so, they're waiting for uh, that pump to come in. And then after that, I think the city will give us
024our occupancy even if their um generator isn't on site yet because the generator is coming later in the summer. At least it'll be up and pumping regularly at that point. >> Mike, can you are you are you comfortable with where this is right now? like are you stressed about the kind of current status of any of the elements of the project that are yet to be finished? >> I always stress at the end when it's getting close, but I will say um I feel much better about our plan and where we are now than if we had been planning for like an August 15th end of construction and had two weeks to to move and get settled in. And then if you had uh some electrical things still hanging out there and stuff, I'd be
025a lot more nervous. But the fact that we're still two months away uh three months almost from moving into the building, I'm feeling pretty good about where we are. So, and I think our staff is too. I mean, I think we had a lot of staff who was very apprehensive about the move um both from a personal level of of getting packed and getting their stuff ready to go over there and then the process of getting their room set up. Um, but I will say once they kind of the stuff got moved into the building, you know, it's to to see their faces and it it kind of changed from that level of anxiety to excitement. Uh, I think that was one big hurdle uh to get over. >> Thanks. You say around the tech
026department, the equipment that's going in there is >> Yeah. And I I'll be, you know, kudos to Jim Faith, uh the tech crew, uh of our guys, as well as the uh the other workers that uh uh Jim had working with him. Um they had that metal shop for the most part, knocked out and set in place by Monday morning, at the end of Monday morning. I mean, they were that was incredible. Uh and then they uh got some more stuff staged and then uh came in the next day uh put a bunch of the woods uh equipment in place. Uh and then because they were ahead of their timeline schedule, they actually helped move a lot of the uh additional materials for for techad, you know, because you're dealing with heavy stuff with metals
027and stuff and they had the forklift equipment to do it. And so, um, those guys did a a knockout job. And so, kudos to, you know, Dan, Tom, Chuck, and and every all the kids up there who helped to get the tech head space ready. But then also, um, Jim Faith and and and his crew for doing a fantastic job moving that. We'll have a full crew here next second meeting in June. Yeah. >> Okay. Thanks, Ron. Appreciate it. All right. Moving on. Next up, we've got our AV center discussion and proposal to purchase old finishing equipment. Um, so this is the kind of continuation of the the conversation that that came to finance. was also referenced in public comment and I maybe just my one I'll turn over to Ron to kind of bring
028us into the latest here but I want to make sure for the purpose of this conversation that we are sticking to the proposal at hand. I know it gets a little bit complicated but we we definitely don't want to put ourselves we're in the position of talking kind of personnel uh decisions and in in open session of course in accordance with our policy. So >> yeah. So, uh, Heidi touched on a bit of this when she, uh, spoke during public comment. Um, the proposal from her was, uh, speaking to a lot of the equipment, the the, you know, we're not talking the copers now. We're talking about some of the specialty finishing equipment, uh, we've had for a long time and and Heidi's, you know, maintained it and knows how to fix it and has
029kept it going for a lot of years. And uh uh a lot of it doesn't have, you know, a tremendous amount of value except for to someone like Heidi who knows how to continue to use it and keep it going because she has for a long time. And so the request was that the board consider uh the purchase of that equipment uh so that um she's hoping to be able to offer some of those continued services for some of those folks in town who have used her in the past. a number of them are school related businesses as well as a number of our our nonprofits. And so uh that was the request and uh you know as the recommendation was uh last week we would still uh wholeheartedly uh recommend that we we approve
030um moving forward with that. The recommendation open up for questions for Ron or discussion before before we get into motions here. run the district will be selling this equipment either way, right? >> Yeah. And some of it I don't think will have, you know, if you go to Wisconsin surplus auction again given the age and and and you know the way that world has evolved over time, you know, I can't say might a piece of that equipment bring a lot more. It may. Might some of that equipment bring $5? Yep. That's very likely, right? And so I I think that uh I don't think there's a we're looking at a tremendous you know value of items here. I think you know Heather put or Heather uh Heidi put in a fair offer and proposal to
031the board. >> I would recommend that we um sell all the equipment all the equipment that Heidi recommended um and I recommend that we sell to her for a dollar. I feel like she has been a dedicated employee for 31 years. You have done an incredible amount of service to our district um to nonprofits. I've benefited from that. I think you you've created you've done a um just incredible service to our community and our district for 31 years. And so I would fully support some new for >> So just to be clear, we would we can we can um the the motion is to for the proposed so we we could vote that down with a new motion to follow. >> There's no motion discussion. We're just talking >> I'm just saying that's right now.
032Yeah. >> So maybe >> what you would do is you would word a motion to be to that case >> but just from so any reactions or questions to what what Teresa just didn't motion but proposed. >> Yep. We're good. >> I I agree. Heidi's done so much um within the school district, beyond the school district, within the community. Um you know, it it's it's very heartbreaking that she has to leave and I know that she takes on so many things that people don't even know. Um we're and everybody's going to find out real quickly, Heidi, that you do keep so many pieces running. Um, I've appreciate all your help with booster club. Um, and I know that you do so much more than that, obviously, too. Um, so I think that, yeah, it's it's
033it's best for us. We don't need that equipment and it's best for us to help Heidi on her way and thank her for everything that she's done for us. So any kind of general alignment maybe run if if someone were to make a motion is there just to make sure we don't have we don't mess up the the kind of logistics of this could it just be as simple as a motion was made to sell the purchase finishing equipment for for a dollar is that that >> to amend the >> do we have to yeah to well are we going to have to not approve her proposal >> that's what I just yeah >> and then give a motion been made. I think you can >> basically follow the emotion that you're going to approve
034the proposal from Heidi Wit to purchase finishing equipment from the old AV center and then you just add at the price of $1. >> Okay. >> That sentence in that motion. >> I'll make that motion. >> I would like to second that. I stole your thunder tree. >> That's right. I'm just kidding. All right, we got we had a motion by Phil, second by Caleb to approve the proposal from Heidi Wit to purchase finishing equipment from the old AB center at the price of $1. >> And to be clear, just for the record, you know, the board is the one setting the $1. Heidi had proposed additional dollars for it. So, yeah, >> any discussion before we vote, >> I agree. And I I just want to thank Heidi for everything she's done over the
035years. Um I mean we won't realize the direct impact of this until you're gone and I regret that we didn't weren't able to come to a better resolution but wish all you all the best in the future endeavors. >> I will second that. >> Yep. Thanks for your tremendous service. All right. All right. So, we got a motion by Phil, second by Caleb. All in favor say I. >> I. Oppose. Name. >> Motion carries. >> Thank you. >> All right. Next up, we've got the approval of our copier fleet refresh. Ryan, you want to bring us into the latest here? >> Yeah. So, um, this is kind of going back to where we were last week before we tabled, uh, this discussion. Um we've had uh we typically go out to to bid on a
036copier refresh every five years. However, with the current generation, we've actually gone to seven years with it. Um part of that was um uh because we had a co year in there and we extended it and and part of it was we needed to wait to see um you know what direction we were going in based upon the referendum whether we were going to continue to have uh production print in the AV center or not. Um, Rhyme has been our copier uh, fleet provider and and maintenance provider for the past 17 years. U, great company. We've we've had great service from them. Uh, I think we are one of the first districts in the state that uh, moved to them and and to be honest, I've recommended them to a number of others and they
037have a much larger footprint in the state right now. Access Systems uh was the lowcost lowmaintenance uh provider uh uh on this uh fleet uh proposal. Uh they also uh are proposing sharp copers. So they're the exact same copiers uh that we've been using and and that uh Ryme had proposed. And so uh they have the majority access does of the Iowa market and um Brian probably has much of the Wisconsin market. And so some of us down in the corner they sometimes compete against and so we're one of those uh where they did compete. Um so I am re recommending the purchase of the copers versus a lease. I would like to get them up front and so then we can save some of that cost on an annualized basis knowing what our budget
038you know looks like going forward. Um the intent would be that the high school machines because they are equipment going to the high school could be covered from the high school projects tech budget. Uh the public library has three machines that get covered by the public library budget and then the remainder get funded uh through fund 10. Um you know it's with our copies you know we've continually seen the price go down over time which is good. Um, you know, I think going back to the first time, uh, when we switched from, um, Gordon Flesh, who the district had been with for 20, 30 years, and went to, uh, Ryme, I think we saved about 60,000 a year at that point. I want to say uh, our next go round, we saved about another 30,000
039per year. And, and the last goround and this go round, we're not saving those kinds of dollars per year, but we're continuing to drive that cost down. Uh, and meanwhile, I think, uh, as much as, uh, you know, Ryme doesn't want to lose us and is is upset that uh, we're going in a different direction, they understand, and I think all of the, uh, the vendors appreciate the fact that they know at least they're going to have an opportunity uh, to bid for uh, our work and uh, to to give us uh, uh, their best offer. uh and as long as uh we don't always take the low cost uh but if they're quality uh vendors and they're quality maintenance uh and if they also have good products we will move with them and so
040uh access has the Green County locally as well as Argal and Alb school districts in the area. Just a couple of questions. Ron, if you may >> questions. So the fund 10, Ron, will that be in this fiscal year or next? >> It's really going to be tight now. Uh I would say previously I had them queued up where I was going to be able to get a delivery yet in June. Um now it's might be difficult. They're going to still try to uh but I can't guarantee if we can get them here in June, I would like to get them into this year. >> Can we pay if they can't deliver yet? >> Uh they'll still end up being that become a prepaid. So, it's uh uh doesn't uh accounting wise, it would still
041affect me the same way, but I ideally we would uh at least if they even just have them in their shop and they have, you know, this the serial numbers uh and we can quote take ownership pending delivery, we can try and do that. U but uh they have they actually have to have them from sharp, right? They can't be like >> they're waiting for them. But do you have funds in fund 10 this fiscal year that we could pay for this fiscal year? >> Yep. Yeah. And because I was playing a a little game with some of the PC purchases we have to do and so um I'm trying to not get them both to fall into the same year. So >> quick question regarding service. Um so anytime we change service there's always
042question and uncertainty for copy machines. Do people is like a route that the guy comes on every so many weeks to service whatever we might have or is this on like a hey we've got a cop here that goes down you need to come over I'm going again it's a little farther away for them to service what we're used to is this going to cause uh disruptions in school activity >> that's a great question and I will say other than uh Gordon Flesh who still probably operates with a model you know an older model I would say most all the companies now have Um, their techs are all kind of mobile in the sense that they have a vehicle with all the parts that like 90% of the parts that they could think that they're
043going to need on a daily basis and then if they encounter something serious they can usually get the next day either overnight or they can get back to the shop and be out here the next day. So both rhyme and and access would work under that realm. And then the other part of your question, um, typically what that happens now is the machines will actually kind of send them an alert, uh, if there's, you know, a need for a service. The reality is, um, gone are the days of where every 3 months somebody would come in and touch the machines and do whatever. Um the current generation is either we call because there's a maintenance issue or the machine alerts them that there's a maintenance issue and then when they're on site actually doing the
044repair, they do all of the preventive maintenance that's required at that time going forward. And so that's partly how copy companies have driven down the cost of the maintenance agreement is because they don't have people just coming out on a scheduled basis just to open the machine and go, "Yep, still great." Right. >> I have another question, Ron. So if somebody goes to the library and they use the copier, they pay to use the copier. What how does that money work? Does that go back to >> because the library budget as a revenue, >> right? This hits their budget as an expense, right? And so they and then they obviously have uh the maintenance on their machines are are in the paper products are hitting their budget as well. So they're charging to help offset
045some of their costs that they have. >> Good questions. Did we get good service last last time with Ryan? Because I noticed on the the people that the employees that they have, you know, the upper ones, they have 19 to 10 employees for the dedicated area and these guys have one to three. >> Yeah. >> Get good service. Yeah, Ryan Rymes's had good service and and access again has they have a lot more service people out of Debuke, but they have one to three that are just dedicated to like the green in Lafayette because they got art all over their area. So, um you know, I see the access van in town regularly. Uh and so I'm I'm confident we'll get similar service, but yeah, Ryan has been a great company to work with. And
046so I in no way I'm insinuating that we're we're moving because of any service issues or any anything's with them. They've been a great partner to the district for a long time. >> Okay. Um one last question. So from going from a lease to a purchase and also in addition to switching companies, is there going to be any downtime where the lease machines may be picked up and the purchase machines may not be delivered to? >> No, we actually, you know, expired our, you know, timed out our lease at the end of the five years. So we've actually owned the devices the last two years. So what they will do is they will work to uh find buyers for the used equipment. Now, it's going to be a little tougher this time with them being
047seven years old equipment versus 5 years old equipment, but uh and then they will trade out the fleet for us. So, yeah. >> Expected life five to seven years. >> Yeah, I would say the the there's two ways to do it. A number of districts and and this we did it this way for years. uh and and I'll to explain why it's problematic is a lot of areas kind of at the three-year mark, they'll try and trade out uh uh some of the machines, higher use machines, right? The problem becomes they typically trade out the same machines. And so, like when I first came into the district, there were machines that were 10, 11, 12 years old uh that had that were still on a lease agreement because they would re keep recycling the lease
048at a lower cost. and you know, but some of those machines had been being paid for for a long long time. And that's why I like to do a fleet uh for a set amount of time. A it gives everybody an opportunity to bid on it and that's the way we get the most uh and best competitive prices uh and B uh it then does set that expectation. Now, like with this renewal, both Access and uh um Rhyme had proposed for one machine um that had lesser copies to be used in another spot in the district where we have um fewer copies that get made on a regular basis. So, for one of those machines, yep, it's going to be 12 years old by the time we're done with it, but the rest of the
049fleet will be the same age, the same equipment, same interfaces. So that if you're a teacher, no matter what machine you're walking up into in the district, you're going to see and experience the same thing, right? So sometimes you get different generations of machines. Uh it gets a little tricky for staff because one machine might act and interoperate differently than other ones. Well, Ron, just want to say a quick note of appreciation for how the level of intentionality you bring to these different It's kind of wild how indepth you are on everything from copers to like new high school moving plans, you know, and so just thank you for >> covering all the ground that you cover. >> It's good. >> Comes with getting old. >> Yeah. Thanks, Bill. Not what I was trying to
050say. And thank you >> experience. >> Oh yeah. With that, entertain a motion to approve the purchase of the copier fleet refresh from Access Systems. >> So move. >> I'll second. >> Motion by Phil, second by Teresa. All in favor say I. >> I. Oppose. Nay. >> Motion carries. All right. Next up, we've got the approval of reduction in force communication. Mark, could you kind of, you know, this is another formal step that we're taking as a board as a consequence of the the failed referendum vote in April. Can you just kind of bring us back to what what what is this step right now and why why do we need to kind of take this tonight? >> Yep. And so we we've had communications with all these folks and and u uh Heidi spoke
051earlier that, you know, her intended last day is the end of the month. And so, um, we have part-time custodians, most of them who don't work during the summer. Uh, they're real regular, you know, hours don't start until the fall. And so, we've done all of the reductions already for the certified staff and for the administrative staff as required by they have state statutory timelines and so that's why you acted on those uh the preliminary notices in April and the actual notices in May. uh for our support staff or exempt staff, uh we're only required to give a 30-day notice and so that's where, you know, these these folks are coming into play a little later. Uh we've had the conversations with Heidi and so she knew some of the dynamics uh that were in
052her played there, but uh all all the rest are uh going to get their notice and that they won't be returning to their uh part-time custodial jobs in the fall, but they've they've been informed that since April, so they just we just haven't formally issued the letters yet. partly because we knew we had some turnover in the uh custodial area and we thought we might have some people who might want to pursue full-time jobs, but u no no one has. >> Questions for Ron. It's more of a kind of formality at this point, but any >> if you guys approve them, then um the reduction in forces, uh then Joe and I will issue the letters u later this month and get everyone notified. >> I'll make that motion by Phil. I'll second by Steve
053to approve the reduction in force notifications as recommended by the administration. I just think just just as with all all the others like just with extreme regret we wish we didn't have to do this at all. >> Yep. Same. And then I'm also just thinking about the talked about this a little bit with the the AV center but also with the custodial staff like the the ripple effect this has. Anytime you're you're reducing, >> you know, um positions in an organization that means other folks are going to have to be taking on more than than they have been, right? And just from from the board side, I guess to Teresa's point, making this vote with with regret. >> Yeah. And it's, you know, most of these are well, these part-time ones are all, you know,
054elementary uh some nighttime cleaning. And so, you know, u some of the messes that happen in elementaryaries, is it going to stop happening? Uh we'll cover it with our other staff and uh but you know, how often we're able to get through some of those spaces. uh we'll get through the classrooms every day, but you know, some of the other spaces or if there's classrooms that aren't being used on a daily basis, uh we'll have to have a longer schedule as to how often they get through with them. And then it becomes problematic when we have snow and inclement weather because then obviously the focus of the custodians have to who are there have has to change to to dealing with that. >> We got a motion in a second. Any other discussion? All right.
055All in favor say I. >> I. Opposed. Name. Motion carries. Next up, we've got a anformational item. >> No. Todd, you may want to touch base on this. It's just acknowledging that we did recognize the 250th anniversary of the declaration >> requirement to do that. >> Yeah. I mean, that was something that I know we talked about. Um, I'm not sure if board talk or Joe talked about it with the board, but it was something we're required to do to acknowledge that day and the schools >> did it >> checked that and took care of that expectation. >> Yeah. On June 1st, they did it throughout the buildings at the different levels in different ways, right? They had uh red, white, and blue days and and obviously classroom teachers did it uh kind of directly
056with their individual classrooms at the elementary levels at the middle and uh secondary level. they did it in the the home home rooms and so yeah they all had a discussion of what we're celebrating and and and the importance of the day. So >> was that mandated by DPI or by the >> it was in 2021 they set up act 95 discussing that they were >> I think I think it originated originally from the federal and then the state had >> a long time coming >> state the state then had to uh enact it so that we uh the state didn't lose funding and then We have to do it so that the state doesn't lose funding from the feds and so the others >> rolls down. And then >> let's talk more about that.
057>> Great. Okay. >> Kids will have a great time. >> Reversely approved. >> Okay. I'm going to keep this rolling. We've got uh next next up we've got the action item to approve the fee schedule for 2627. That's Ron or I don't know. >> That's me. Uh we've this has been pretty much the our our schedule for the most part for a number of years. The only number that did change was uh uh middle and elementary. We we switched it to $20. It had been um 16 for a long time. Uh still $10 less than what the high school is, but um everything else remains the same. Uh the items that are in blue are in blue just so that parents are know that those are um fees uh that are not eligible for a
058waiver. Uh we do have a uh for free and reduced families. Uh we do have a waiver of fees. So if someone's eligible for free or reduced meals, uh they can have their fees waved. However, uh we don't do that for the all sports attendance pass at the high school. We don't do it for the hockey program because it comes with a very large fee and we don't do it for music school um uh band rentals. So >> the only change was elementary 16 to 20. >> Yep. >> How long how long was it at 16? >> I would say >> like multiple years or >> more than 15 years. Not sure if I could say more than 20, but I can say more than 15 years. >> Questions for administration on this. >> Okay.
059I look for a motion to approve the 2627 fee schedule as presented. >> I'll make that motion. >> Gilb second. Second by Steve. All in favor say I. >> I. Name carries. All right. Next up, we've got our first reading. Says action, but I think this is a action on this, Rob. >> Uh, so this is just No, you don't I guess typically have to. This is your first reading and then at the next reading of it, you will approve. And so, uh, the policy committee, I mean, it was a long meeting. They did a great job uh of going through uh a number of policies. For the most part, they were uh technical changes. There were a couple of the policies um dealing with act 89 that had uh more significant changes to them.
060Um, we also updated um I told the policy committee I was going to finalize them policy 7450 and 7455 which are just aligning our uh policy for how we account for our assets with how our uh auditors would like to see that. Recall we not a note or it wasn't a wasn't a a problem or whatever but it was a note last year just saying hey they would like to see that done a little differently. And so we've we've now put in the language that they would like to see. Uh and so nothing earthshattering in here. Um but there, you know, there is a lot of policies. So uh if you haven't had a chance to review them, please do. And then if you have any questions, uh circle back to either one of the
061policy committee members or to Joe and I and we can we can discuss with you. any questions here? >> Again, probably the biggest ones if you're looking for the areas to focus would be the act 89, which just deal with some of the inter relations between uh staff and and students and some of the new requirements that the state law requires, >> which I will note because I'm on policy committee that does um lead us to switching everything over to parents work. I know that there's been a lot of questions in the community about why we're switching and that that is why there's >> there's there's there's two parts of why the parent square is really important. One is we had so many platforms that a lot of people were frustrated that they had so
062many platforms to log into. So, we're trying to get to a unified front and it's yet another change that people sometimes are frustrated with, but I think once we're all there, they'll be happy. But really what it comes down to is it gives us uh a way to have uh the ability to audit what some of those communications are between staff and students so that if ever there's uh both to protect our staff as well as to protect our students, right? So if ever there's an allegation uh one way or the other that there's inappropriate conversations uh taking place, we have the ability to see that. So >> is there a parent I have not used parents do some of that stuff. Is there is there a parent communication mechanism within parent square if I
063can communicate with coach or I can communicate with >> I don't to what I'm going to look maybe toward Jenna as far as I don't know on the coach side of it how but they can they can message back to their teachers correct yes >> that are created >> well essentially the coach is like the teacher of the classroom so you can message the coach directly >> make sure your notifications are turned on. >> Yeah. And that's that that's a good point. I mean, in the sense of the nice thing about that is that system allows and again, I've been a while since I I went looked at this, but that system allows you to kind of have that amount of uh notice at the level you want. So, you can have it so that
064you get a notice every time uh a certain type of communication comes out. You can say I only want to get the notice when a, you know, a specific, you know, like an emergency notice comes out. Or you can say, I want to get a summary of everything that came out in the day at 7 o'clock at night so I'm not being bothered all day, right? And so that people have the ability to set the notification system to the way that best suits their own personal lifestyle. >> Parents. Yeah. Yeah. Maybe this is too technical, but does it have the same schedule feature that I can subscribe to and get the calendar? >> I can subscribe to a calendar. >> There's a calendar. I haven't tried it yet because I've been I think you can
065do it on the desktop because I tried to follow the directions on my phone and it said do a desktop and I haven't done it. Have you done the desktop? >> I think it depends on how the coach sets it up too. >> How much how much they put into the calendar. >> Correct. I think it's just one of those trial and error. We have to determine what that upload looks like. It says it should be able to sync, but like you said, whether it's on a desktop or a phone. >> Yeah, I tried it on my phone because we were trying to play with that because some of the sports apps that people are used to do that. So, >> I survive on it. >> All right. Any other questions? policy first reading. >>
066Thanks for well thank thank you to the policy committee for all the work on this. I know it's taken a lot of hours here and good advice that if we want to dig in the actu 89 stuff is probably the best place to review. Okay with that we've got someformational items. No student liaison tonight. >> Does side note will she stay on next year? I believe is on next year. >> She'll be a senior. So it would >> I think Jeremy said that earlier, but obviously Lyanna has so many things in her schedule would be the only if she chose not to and they wanted to give somebody else who maybe has a few less things on her plate. But >> I'm sure she likes coming on Monday night to hang out with us for
067a couple hours. >> How was that decided, Ron? Um I think she was on you know students senate when it started and I think you know and they wanted somebody who at that point who for the first time who wasn't a senior because they wanted to make sure they had a chance to do it uh more than one year. Um, so it was like, you know, they had to be a junior or younger. And I think she was a sophomore at that time. And so, um, yeah, she does great updates, but at some point, yeah, we're going to have to make a transition. And I don't know, uh, I'd have to talk to Jeremy when that handoff happens. Does it, you know, is it midyear? Does she start mentoring somebody? You know, what's that look
068like? >> All right. Uh, boardmanship administration. Ron, you got anything on the admin side? >> Uh, I don't believe so. Oh, I got two things on on boardsmanship. Um, so first, just an FYI to uh board members. So, we're going to have a an event, I call it an event here uh on June 16th. It'll be located here at the the Bower Center. Um, so we're hosting a bunch of uh area school districts to have a conversation focused on school funding. Um, the future of school funding, kind of what might happen given the different contingencies that could play out in November. Um I haven't shared information with you all because we're trying to keep the numbers uh contained and and so we've got a couple folks both myself and Tesa are going to attend to
069Rep. Monroe. We've got um like I said 13 area school districts either represented by a superintendent uh one or two board members or some combination thereof. And so I at least wanted you all to be aware that that that meeting is is happening. We got a couple presenters coming down um uh from different uh organizations who are kind of experts in this area and just an initial meeting to figure out hey how can we potentially be more powerful together than um the current WASBY structure of lobbying or maybe in addition to that we're just trying to do our own our own thing as individual kind of siloed districts. So >> could you drop any details daytime place on that or is this all we're going to get? Yeah, I I can email. I I'm also
070trying to nicely say that I'm we're not I'm not inviting anyone else. Ron is is is on the invite list, but um just because we're trying to create some >> evenness between districts and so u our our two spots are filled. >> I'm not coming. >> I got something else to um and then the um >> but they'll fill us in. Yeah, I hope it's kind of >> we'll look forward to that in >> um a great idea. >> Yeah, that's really neat. Um, secondly, on the the boardsmanship side, I did just want to I'm going to need to put something in writing, but I think the a request that I would have I I think one of the a balance that we're trying to find as a board is making sure we are keeping
071things within kind of our our our policies and sticking to how agendas need to be run as a a public district, you know, school board. And we don't want to stifle uh conversation. So we want board members to feel like you have the chance to give ideas and input as information shifts and changes and we also don't want to create a situation where uh the person who's chairing the meeting or administration are kind of caught off guard as much as we can limit that. And so I just want to name uh for make an ask for any board member who's kind of in a spot where you see an agenda coming up agenda item coming up and you're like hey I'm I'm leaning pretty differently on something or I just got some big questions. either
072reach out to me or the person chairing the committee or to uh to administration to kind of at least so we have a heads up. Um and and honestly for me as a as a newer president I think sometimes I'm not always sure the best way to navigate something within Robert's rules. So it's it's nice to understand kind of what how what people are thinking about. And I also want to be clear if if something comes up over the course of a meeting you had a different idea you want to share something like that's that's always cool too. We don't want to shut that down. But that's that's the balance that we're trying to find. And we probably maybe be veered a little bit further in one direction last week than uh sorry, two weeks
073two weeks last week, whatever week that was. Um a little little further in one direction than than might have been ideal, but overall I think it was good good conversation. So that would be my request. Okay. Any questions on that? >> We're good. board of ed correspondents. I've got nothing else to report there. >> Yeah, we've got some thank you notes here from um school >> students. Okay, we've got thank you notes. Make sure >> there's a few more. Yeah, flo down there. >> Pass these down. Thank you. >> Next up, let's go uh committee reports. I just told Phil I had to lie to him. I think I told him earlier that we'd likely have a finance uh before the next meeting, but actually before uh our next meeting uh we'll actually be having
074negotiations with MEA and Mass on that evening before the board meeting starts. So we won't have a finance that night. >> Okay. So committee reports uh nothing from EIE. Um, just on a community level, I did attend the launch presentations a couple weeks ago and kudos to all the participants both from businesses and from students on what a great job they were and what a great job they did. So, it's great to see that uh a lot of those kids are pursuing something in those that field as well as maybe they decided it wasn't for them. So, I think that's kind of the whole point of the program. So, >> great job. So I would guess finance in July. >> Thanks. >> Uh curriculum at tonight and um Todd gave us a good overview and
075and overview of the year of data as well as kind of a preview of what we'll be um looking at at our board retreat on >> August 5th. Look that >> sometime in August that we will sometime in early August. Um, I will just say, yes, I I echo what Kayla mentioned. The the launch presentations were fantastic. Um, I was just trying to look quick. A lot of Jerry awards happened for Shrek the Musical that were amazing. And so we had two young, >> how cool is that? >> Young performers. So Jay Malesky and Cor Mores that was pretty fun. Um and then the we sent a number of tennis tennis players to state and you probably know more about that. >> There was um uh Travis Saunders and Grayson Bardoff and um >> Carson
076Boff and Hamilton Stites. >> Those were each doubles groups. And then um Alex Garretts as singles. Um, Grayson and Travis were able to advance to the second round, which was pretty solid. I think it's been since I think since Aaron Wright played that somebody went into the second round. Um, and they they fought through a super tie break and unfortunately didn't make it through, but it was a there was quality tennis being played and they are not graduating, so they still have more time together. It's the most students we've had at state in tennis going back >> quite a while. >> 30 years I want to say 20 years maybe. >> Yeah. >> Y it was it was a it was it was solid. And yeah, like I said, um uh Grayson and Travis, Travis
077is a sophomore. I think Grayson's a junior, so they've got a whole another year together. Softball had an exciting win at the first round of regionals and then a bummer of a loss in Mount Hor the next week. But then um track sent 25 athletes, eight girls and 15 boys to the state meet this last weekend and they all did an outstanding job and should be incredibly proud of themselves. And the boys team came back with a second place as a team in the state. >> Trophy qu ready. >> New to new trophy. Big heavy trophy coming back. >> Did the trophy cases get moved? >> No, like brand new ones. I think >> brand new ones. >> That's the first one to go right in there. >> We have all the We have room
078for the state ones, but we went too many. So like >> right that one that one's going >> all those conference ones, you know, >> we'll let the teams like you know I come from Margo. We didn't have that much success for, you know, we kind of had to celebrate conference and regionals. We don't have so much in >> the updates. Anything else? >> No, I'm That's enough. Thanks. That was great. >> Well, I'll add on if you don't mind. Um >> Oh, sorry. We usually go to the end. Sorry, I was just going to keep going. Um Theresa and I had the opportunity to hand out um diplomas. >> I know that for you. We were so excited last time because it was right before. Um but yes, Theresa and I were able to
079hand out diplomas at graduation to um some pretty awesome seniors that the whole class is just absolutely phenomenal and they're going to do amazing things in the future and just so so proud of them all. >> Um great night. Weather was good. It wasn't 5,000 degrees in the gym. So it was last time. Next time we'll be environmentally controlled. I have nothing to add. One last thing just because I I saw how disappointed Phil was. Um even though we don't have finance, uh we will have the temporary operating budget uh at the next meeting in June for the full board. So >> nothing else from me. All right. agenda items for future discussion. I'd say one one note or one uh request I made of Joe last time we met is that um we had
080a little bit of a conversation about open enrollment kind of the net change new I just asked for at some point this summer I'd love to get a presentation on just how how that works help the board get our arms around the current state of open enrollment what drives it what do we know about it what do we not know about it what can we do what's in our control um so that will be coming in the future Vaison reports Donna. Okay. Got no press here tonight. I can see with that I've got 807. I would entertain a motion to adjourn. >> So moved. >> Motion by Teresa. Second. Second by Steve. All in favor say I. >> Nay. We are adjourned. Thanks everybody. Great. When it's summer and you can get out while it's
081still light out. man's doing this summer. >> Yeah, she's at that pool. >> Yeah, she >> Julia. Oh, I took some. You got some young kids.