001Pres. >> Mike Davis. >> Mike Russet. >> Nicole Joseph >> preser. >> Steve Mayor >> Terry Montgomery >> present. >> Bill Glassber. >> All right. Thank you everybody. We're officially in session. Uh first item up. We need to amend our agenda. Um, so we're going to add a a professional staff hire to the consent agenda for tonight. So I'll make the the motion to approve the amended agenda for our uh July 28th meeting. >> So moved. >> Second and a motion by Terry, second by Mike F. All in favor say I. >> I. All nay. And now we need to look I'll entertain a motion to approve the agenda as amended. >> Second >> motion by Phil, second by Terry. All in favor say I. >> All oppose. Nay. Motion carries. Okay. Next up we've
002got our consent items. So I will look for a motion to approve our well actually is is there any board member who wants to remove an item from the consent agenda? I'll look for a motion to approve the consent items by Mike F. Second by Nikki. I'll read these off. U first we've got approving the minutes from July 14th. We've got three support staff hires. Nina Martin, educational assistant at Parkside. Anne Doyle, educational assistant at Northside, and Robert Buger, educational assistant at a reduced schedule at Northside Elementary. And then a professional staff hired Kennedy Edgars, FACS teacher at Monroe Middle School. Any questions before we vote discussion? >> Just curious if there's any information on Kennedy Edgars, like where they're from? >> Uh, my understanding is that Kennedy is a brand new teacher right out
003of school. Um, we were fortunate to get Kennedy. This is an area that we were concerned about finding a qualified candidate. >> Um, I know Matt and his team worked really hard to find someone and we were able to um secure Kennedy even though she was initially uh under contract at the Sun Prairie School District. And so through some hard work, we convinced her that this is the place that she wants to be. And so we're really fortunate and Matt couldn't be more excited about Kennedy and her joining the team. Rest of the team questions or discussion. >> Okay. All in favor say >> I. >> All post n. Motion carries. All right. Next up, we've got public comment and we've got someone here today. I've got a little bit of framing. If you want
004to, you can stand up or sit down. I've got a >> I'm Deb Thompson. I think some of you know me. Um I worked in the district for 15 years. Retired in 2019. And you guys are chuckling because I think there are some of you who don't know me. So anyway, um I guess the first thing I'd like to ask is if um staff that are leaving the district for whatever reason, either retirement or taking a different job have the opportunity for an exit interview. Oh, I do not get to I guess this isn't a question and answer. Okay, sorry. Thank you. Um, I guess when I retired in 2019, I did have the opportunity for an exit interview and I requested that a school board member also be present. Um, just because I thought
005two pairs of ears, um, somebody outside, and when I say outside the district, I mean not employed by the district, might have a different perspective, may have some other questions or um, concerns. And I if that's not being done today, I guess I would encourage you to consider that um because I really appreciated being able to have um a school board member there for my exit um interview. So um the other thing I want to do is thank the high school um team. A couple weeks ago, I contacted Jeremy Jackson because an exchange student from Germany from 1995 96 was going to be back in Monroe visiting um with her husband and three children and would have been was interested in going back through the high school. And so Jeremy said, "Yep, whenever the building
006is open these hours." And so they went out there along with Bob and Judy Canudson. And I guess the kids just had a ball taking pictures. And I think um Enus was maybe the manager for maybe the basketball team, the girls basketball team that year that did something because I guess her photo is posted there. So the kids really had a good time. So I just want to say thank you to the high school um for allowing them to walk through because it was a big hit anyway. So thank you very much. >> Thank you. Okay, next up, moving on to old business. Nothing on the list. We're going to move to new business. We've got four items tonight. Um, first up, we have an uh action item for approval of tenure tenure sponsorship for
007the uh skilled trades skilled building trades classroom. I'll turn it over to Joe to fill us in on that. >> Sure. So, this is a continuation of the work we've been doing to identify sponsorship opportunities in in the community. As we've shared previously, um there's no shortage of incredible people, supportive businesses in Monroe and uh Kund Construction is another example of that. Um we're fortunate to work with uh Chad and Corey Kund um who again were really enthusiastic, really excited about working with us. um they quickly identified two spaces that they felt uh aligned with their their mission and vision and and the work that they're trying to do. And if you follow Kundra Construction at all, um it's more than just a business for them. They're working really hard to make sure that they
008provide support to kids in the community every step of the way. So, we couldn't be more excited about um the sponsorship opportunity and uh Kundra Construction being on the skilled building trades classroom and the wrestling multi-purpose room. Um it's a total of $60,000 over 10 years. So, 50,000 for the skilled building trades classroom and 10,000 for the wrestling multi-purpose room. So, again, big thanks to the Kunar Construction team. uh they're fantastic partners and um this just represents one part of the work they do with the district and the kind of support that that they provide our kids. So be happy to answer any questions that they'll have. >> One thing I have seen about them um just recently I believe Facebook or wherever but uh they have the internship I think Carson Bardoff was on
009there and doing some of that stuff. So I mean it's just some more windows that they're opening which are I think are great. So kudos to them. Yeah, they're passionate about this area. They're excited about getting kids into the trades and uh giving them a good experience and certainly every time I have an interaction with them and I know Ron would echo this, Jeremy as well. Um they're beyond excited to to work with us and so again we're we're really fortunate to have them as partners. Any questions for administration? So, entertain a motion to approve the sponsorship and naming rights of the new high school's skilled building trades classroom to CTER Construction uh for $50,000 over the course of 10 years. >> So moved. >> I'll second. >> Motion by Mike Davis, second by Teresa.
010Any discussion before we vote? Just want to echo the the gratitude that that Joe shared for the the recruited family and Chad and Corey for their generosity both in this donation and like Mike said in in so many other areas to support young people in our community. All in favor say I. >> I. All >> oppose. Name. Motion carries. Next up, we got the approval of a 10-year sponsorship of our wrestling multi-purpose room. same thing we explained it Kuna Construction wanted to be a part of that um and again uh a lot of energy and and enthusiasm around that project as well so I'd encourage the board to approve the sponsorship agreement as well questions for administration for a motion to approve the sponsorship and naming rights of the new high school's wrestling multi-purpose room
011to cooter construction for $10,000 over the first of 10 years. >> Second Steve. >> Motion by Steve, second by >> Nikki. All or sorry discussion before we vote. >> All in favor say I. >> I. >> All oppose. Nay. >> Thanks again and thanks to administration for continuing to move the move the wheels on sponsorships and helping this our full project come together. And with that, we'll transition to item 7C, our MHS building project update. I'll turn over to administration. >> Yeah, I'll let Ron take care of this. I've obviously been out of the mix a little bit lately, so I'll I'll let Ron take the lead on what's going on team. >> Yeah, I'll keep my uh statements brief. We do have uh Joel here from CG Schmidt as well as Alex and Mike
012from Huffman Keel. So they'll be going over uh some of their reports and updates. Uh project continues to move uh you know well and at a great pace. Uh and so uh every week it's uh quite amazing to see how much is done in the course of a week uh as we're moving uh quickly toward uh getting the whole building kind of um encapsulated here in the in the coming month or two so that as we work throughout the uh rest of the winter uh you know starting to work on finishes and mechanicals and all those things uh we'll have it airtight and and uh more important ly watertight and so uh with that I'll start with whichever team wants to start. Maybe if we start with Huffman Keel they can talk about the budget
013and big picture stuff and then Joelle can go over uh the high school and a blink projects and then I think he's also going to walk us through the video. So >> thank you Alex. >> Uh sure. So, I don't familiar everybody is with the sections that A, B, C, but uh the north side uh A is windows are going to be getting finished up hopefully in this next week and we'll be starting drywall on that end. They've already been going in areas B on second and first floor taping and ming. Um roofing is starting over the auditorium area. A lot of the MEPs are getting started. Uh steel running track and the gymnasium is starting. I don't know if you guys have any like areas of interest that you're wondering about or other progress
014that's happening or >> maybe if you just want to give because I know a few of them did a walk through a week or two ago but I think >> I think you the roof is now done on the the gym right because if they're move transitioning to auditorium they were still they were still working on it last week when I was there. >> Yeah, they're still on the fire. Okay. >> East side. >> And then um if you want to talk a little bit about the science and egg part that was some of the last areas that they're enclosing with the then the steel decking over the comments. You want to just touch on them >> going on that uh area around the commons finishing that walkway and the science classrooms. I don't do
015they get I don't know if they got that port that >> um it will be probably end of this week that maybe ended next week. Um, and then I guess around the clear story, part of that has been the delay with the steel supplier. Uh, but that's pretty much the area that's we're waiting on to get the steel and then have the building enclosed. >> I can give you a little flavor from sort of my step back look at it. Uh uh when we went through the whole design process, I was intimately involved in trying to crack the nut to get us to where the budget matched your your your goals on everything. And I was very involved in that. I've been less involved as as Ryan has stepped up and uh worked with Alex
016to to manage things daytoday. But I can give you a flavor of uh what comes back to me and really Almost everything that comes back to me is puzzles on the site, the site work itself. Very little with respect to the building and coming up above the ground. Uh it it really has been a story about uh the site and managing uh unexpected things out on the site. Uh and I think that that's gone really well. And to sort of tie in the budget to what's what's happening out in the field, um I feel pretty good about where we're at. We've spent uh about a third of the owner's contingency and we're we're for the most part up out of the ground. Uh the structure is up. We're starting to get enclosed. It's great to
017see the windows uh that are are are starting to go in and uh getting dried in with the roof just opens up a lot of work on the interior. So when when Ryan updates me or when Alex updates me, uh I hear very little about uh problems or complexities with the the building structure itself. It really has been challenges with the site which are are mostly behind us now. Um so I feel really good about it. >> Sorry. Could could you give them an example or two of what you mean by the site challenges because if we're honest that was one of the questions that some of the community members had regarding the build was the actual site and how that would work. So just so they have a sense of what you're talking about
018whether it be tennis courts or whatever it might be that you think would be appropriate. One of the big things where the football it's obviously been very wet summer. So moving the material from where the football field is to the baseball fields was a big a big lift I guess. Um they wanted to kind of lime the whole thing. They were looking at a really very large change order which didn't happen but it ended up coming out of our GMP for that. It took a few weeks to figure out a balance to get to a reasonable solution and number. So things like that in >> in general you got a lot of rock out there, right? And then you got areas where you don't have rock, >> right? So with the tennis courts specifically, you
019had half the tennis courts on a bunch of bedrock and half the tennis courts not on that. And so there was concern about differential settlement uh and how that would get addressed. And honestly the the reports that came back to me early on were that this was this was going to be a pretty significant cost. And I think over a period of probably two or three weeks uh got to a point where uh it was a cost uh to be absorbed to to make some changes to how you prepared the subsurface but much less significant than what the initial take on it was. Uh so that that feels pretty good. But really it is about uh the rock you've had out there. uh some some of the you know you the weather conditions you get
020are what you get and you want to get work done in just about every job run into issues where uh they want to put uh in train lime into it to try to dry it out. That's an expensive venture. Um that was certainly talked about here, but uh I think we backed off on that some. So yeah, that's a >> couple flavor things on it. Yeah, I think both the, you know, baseball field and the football field were similar. Um, one was a while ago now and one was more recent where, you know, the the the borings, you only do so many borings pre-sight showed that, you know, it was all pretty consistent. We knew there was a a rock ledge in there actually kind of where some of the uh um transition was from
021the gymnasium up into the building. But when you got out to where like the football field in in tennis was, it wasn't showing it. And then when you actually got into the ground, you know, half the football field was was on a rock ledge and half wasn't. And same way with the tennis. So, what you have to do is you have to to blast down far enough where the rock ledge is uh crush up that gravel, spread it and balance it across the entire field so that you have the exact same base that's uh on both halves of the tennis court or both halves of the football field uh to deal with some of those settlements. So, yeah, it's been uh with both Huffman Keel team, the CG team and some of the subs, it's
022been interesting always and uh to work through some of those things and come up with the best solutions without, you know, uh, impacting our budgets too severely. And so maybe you guys want to also weigh in on because you work with a lot of different companies, your experience working with CG Schmidt and some of the subs that are out there on the site and how you how that's going for you guys. >> CG. Yeah, these guys have been absolutely great. I mean, I've been on and a part of a lot of teams and uh this is these these guys are really pretty great and easy to talk to. I feel like I've been easy to talk to for them. Usually I got Jared running at me for as soon as I walk in the trailer
023in the morning just to ask me questions. So, they're they're they want to be involved in every aspect. So, it's it's been a great experience. >> Yeah. I think early on one of my concerns was uh in in some of the costing uh exercises we had, I felt like the numbers were maybe a little bit too optimistic. And so I was comparing that to multiple other projects that we had and the pre-construction services estimating the job. Um, but they've been able to uh bring it home for the optimistic costs that they've had, which is great because we needed it early on. So, I I re really appreciate the team. I think uh Tony has been uh has been spectacular. Um I think as you look at other performers out on the job, uh I think
024North American Mechanical has uh been a a star performer on the job. you know, there there's a couple of contractors that uh you know, maybe we wish they'd work with us a little bit differently, but I don't I don't think I'm going to roll that out there. We've been able to, you know, work with them and maybe redirect in some cases. I mean I think as we we talk about site work site work complexities always come back as a big big deal and then as you manage through it it becomes less and less of a deal. So there's a little bit of sky falling there sometimes off a ledge if you will >> literally. So, with that, I don't know. Um, maybe you want to run through the numbers quick, Mike, or or if you
025got your dashboard in your andor your budget. >> Yeah, if you if you've got u dashboard in your packet, uh, you know, 41% complete, uh, that's a that's a cost basis, so it always lags a little bit behind. So, I mean, it's good news. We're well into it. But as I look at risk factors and drain on the owner's contingency, it's definitely get get out of the ground and then get the structure up and uh you hope that you can maintain some of that owner contingency for the end of the job when you the owner walk through and say, "Uh, gosh, that's spectacular. I wish this were a little bit different." And we've got a little resources to do that little bit different at the end of the job. Um, furniture is one spot where
026we at the very beginning of the job felt we were very underbudgeted on on furniture. So, I think we've been able to prop that up a little bit. So, uh, at at at 41% of the job, um, where we sit financially, I think is really in in a good spot. I Any other questions on the numbers? I'll do my best to channel Ryan Burton. >> A couple questions. Um, we talked a little bit about owner's contingency, uh, but there's a contractor's contingency, too. Where is that sitting and and how are we doing as far as that that contingency that that you guys have built in as CG Smith? >> Yeah, that Joel, I know I don't know what you guys just made some adjustments to it at the last meeting. Oh, where your guys's contingency
027number is. >> Yeah, this is where Wish was. Yeah. He's actually the one who is kind of more fine tuned into the finances, but I know we are feeling good about the um contract contingent as well. I would estimate about maybe onethird of what is available. But >> yeah, because I think they actually were at about 900 and some thousand before some of these last owner changes with some of the excavation and groundworks had to they they end up having to pull it out of their side, right? So it didn't come back at the district. So uh but I mean if you asked me a month ago I would have said both of those numbers were almost a million dollars. And so um again with some of the movement in the last month that it
028burned through some of the construction side but both those have been pretty healthy all along through the project. Maybe for next time. Mike, I know this isn't your spreadsheet but it's kind of a struggle to follow because that that contractor's contingency isn't in there. So, as you look line item by line item, I assume some of those changes are represented in the line item, but we don't know what is covered by the contingency and and what isn't. So, I'm not sure it's an accurate depiction of what's left. >> Yeah, I'm just looking at the last pay application, the schedule of values. The contingency has a value of $1,335,985. Uh expenditures to date on that is zero. So that then would to me explain a little bit Ryan's sheet where um all of those change orders
029we've seen so far are I mean it's $700,000 over budget roughly on the construction from what we shown in originally. So >> yeah I think most of that though is an owner soft cost side. >> That's just on the construction side. >> Yeah. So and and that's what I was going to point out. So that line item the 73 million6 uh that is inclusive of then their contingency right. So, uh, and then if any, um, you know, with all of our, um, projects that we've had with CG Schmidt, at the end of the day, if anything is left over, just like, uh, Mike was talking about the owner contingency, at the end of the project, if any dollars are left there in the construction contingency, that also then comes back to the district to look
030at and and and see how we might be utilizing it. And then the other thing that's just confusing on this for me and to give you an example of what I'm looking at it's the you know that line original budget adjusted to actuals and then the overunder. Um when you look at the owner provided items again it's about $700,000 more than the original budget but we're only showing a $500,000 spend on the owner contingency. So I just just want to make sure we're we're accurate there. >> Yeah. I I can't I can't answer you from the hip here. >> I didn't figure you could. >> Sorry about that. >> I don't want to be surprised in the future. >> I want to be clear of what your question is, Mike. >> So, if you look
031at the the subtotal for owner direct, >> it's roughly $700,000 from the um the original budget to adjust it to actuals. But then the next line, the owner contingency, there's only 500,000 taken from that to presumably cover the overage on the owner items. Maybe I'm not understanding how the math is working on these, but >> yeah, keep in mind though, we had down below um we had nearly 600,000 or might have been more. I'd have to go back a month of revenues in excess of uh expenditures. And so when we increased the budget for um furniture, some of those dollars were allocated into that. I'd have to go back a month, but down at the far bottom where it's now 224, I believe that number last month was closer to 600 and some or maybe
032even a little higher. So Mike, let me let me phrase this a different way and see if I'm on with what you're thinking. So if we gave you a report that just said from the original budget, here's here's our differences and then how are we covering those differences? Are we covering it from owner contingency? Are we covering it from additional funding sources? Are we covering it from savings on other line items? And just be really really simple about that. That that would be perfect. >> Yeah. >> Just that that high level just so we understand and can visualize in one single almost what you're describing is kind of that that financial dashboard, right? >> Yeah. Yeah. Yeah. Absolutely. >> Whereas right now I'm I'm just trying to figure out okay does this come from here?
033Does it come from there? Where's the where's the I mean is there extra sitting in the general contractor's fund? So how how good actually are we on the end? I just can't tell that without asking questions. So, I appreciate you guys humoring me >> as I try to understand. >> Looking at last month, Mike, uh that bottom line was actually at 874. So, the full 650 that got pulled up in the furniture came from the overage of revenues uh in excessive expenditures. And so, it's not netting out of the owner contingency. that that amount was pulled up into the project just from from the additional revenues that we had. >> That would be worth something. Yeah. Okay. >> Yep. Yep. But I agree it would be easier and even even the tracking, right? Because I
034kind of go side by side and then the spinaches are over on the right. So I kind of I'm with you. reads a little different than but >> happy to >> no again I appreciate you guys hearing me and if if we could put something just to give it a little more clarity it would be very helpful to me personally >> absolutely >> any questions for m uh schedulewise where are we at how are we feeling are we on target >> what is the target >> I mean there's key goals along the way like you know one of the ones we're looking forward at two right now are like is your gym floor you know so we're trying to get everything else has to fall in place so that we can still hit that in
035September so uh but everything's tracking as far as hitting these key goals right now >> and the end date >> and that is so internally we are tracking February I believe 28th but contract we are looking at April Um I don't know if most of you might remember that after the city was added there was two months that were added. So we are still looking internally and half man we are trying to finish in February but uh per contract um we're looking at April. Yeah, and that gets to some of the more substantially construction complete. But with that said, there's a lot of stuff that has to happen throughout the summer, right? So, if you look at uh as I always use for example, food service, we're still some of that equipment is coming over
036and going into the new building. We're still serving lunches and kids at the high school till the end of the year before we can move it over. fitness and weight rooms, all that uh industrial uh ed, tech ed uh equipment that comes over. So, there's a whole lot of stuff that happens over the summer. In their world, you know, they're talking about, you know, is is the building substantially complete? But there's a lot of coordination between plumbers, electricians, and carpenters with things that we're moving into the building uh throughout that summer. The good news is is Joelle and and Alex aren't saying uh you know it's August and we got two weeks to move and do all those things. We're actually going to have this will be the most time I've ever had uh to
037make a transition and from one building into a new one. >> That's what I was going to say. The fact that you on your dashboard when you say April 29th that was exciting for me. We're not having to deal with construction and moving stuff. We can just move all the stuff because like Ron was saying I'm sure there's a ton to do over the summer. So that's that's fantastic. If it's earlier, great. But the fact that when I saw you at April 29th, I was like, that's amazing. >> I think that's on target. >> Yeah, it's exciting for us, too, because it it wouldn't be good when everyone is dressed at the end of the summer for sure. So, that'll be good. >> Will your group be helping us put together? I mean essentially we're
038we're talking about another full project are resources moving everything and how to schedule that how to how to man it and stuff like that. Are are your teams planning to assist us with that or is that something that we as a district need to start working on planning ourselves? >> Wednesday we're meeting with movers at the high school discuss and get some estimates. Yes, we'll have our initial walk through uh with any interested parties so they just get start to get their head wrapped around what all we'll be looking at moving so they can start to give us some pricing or estimates as to what that might look like and obviously gets fine-tuned as we get further down the road. But I mean, you know, we'll be able to walk through and say, "Okay, we've
039got our um equipment vendor for fitness weight room stuff who also has to as part of their contract move any items of those that we're moving over. So, mover, you don't need to worry about that, right?" You know, the big equipment uh that's in uh the tech ed space, Faith Engineering has said they'll work with us to move some of those big pieces of equipment. However, there's all kinds of small equipment and and tools in those areas. And so, they're going to have to get their head wrapped around that. And so, yeah, that'll be kind of the first step of the process will be that walkthrough on Wednesday. And so, uh, Huffman, Keale, and Ryan are working with folks that, uh, you know, they've worked with before to to help facilitate that process. Obviously, they've
040been helping with the uh uh you know, get getting the the start with the the branding side of the world, which uh Bar and Amplify are are running with uh right now. Uh they also got Dimco on site on the furniture side of it. And so, yeah, they've been helping coordinate a lot of those big pieces, right, that take a ton of time. uh at least, you know, they're not doing it all themselves, but they're getting the partners in place to make sure that they do happen. >> If you really want to geek out on the details, which I I would promote, uh Ryan has a really complex matrix for uh the delivery of product to the building. And it's not that he's managing every aspect of it, but he's he's got his finger on
041the pulse of of all. It's a it's an extensive spreadsheet that you know has who who's on point, who's driving this particular piece, what are our vendors, what are their delivery dates, what are what are when do we get warranties, things like that. So to answer your question, yes, it is part of our contract to help manage uh procurement in general. Um and then uh specifically the move management. Um, and I can tell you the the vendors that we'll go to are are highly experienced at this, but the downside is they all say, "Yep, we got a lot of capacity. Yep, we can do your job." And then it comes to August and they're doing that for everybody, right? So, we don't want to be the August move. We want to be ahead of it
042and we're in a a great spot with the stage of construction to be able to do it when when they've got their resources. >> Yeah, we had a number of meetings with Ryan, with myself, um Rich, Jeremy, um and um Eric Chewbeck. And so, uh, getting organized, you know, again, who those point people are, you know, um, you know, I'll use an example where, you know, um, yep, Kevin Austin is going to be the one who's talking with, um, Melody and Face about whatever of her equipment needs to come. What What is it time to replace? You know, when you're talking like range hoods and old stoves and stuff like that, right? which are not commercial, but they're the residential ones that go in to the uh the face workroom. And so the the commercial
043ones are built in. They're part of the project, but it's ordering those and getting a handle as to all that. And you know, we got everything from, you know, Jeremy being tasked with the with the art staff to me being tasked with and and Todd with the tech uh tech staff as far as what are the monitors, displays that are going on walls. And so, uh, yeah, there's a lot to it. I mean, there's a half million dollar budget just for the tech side of the world, uh, that we have to get in place and getting a count on, you know, how many how many, uh, phones do we have? How many additional do we have to get as we migrate our phone system over? U, there's there's a lot of pieces in there. >>
044So, Joelle, if you want to >> Yeah. Do you want to play the video first? >> You want to do the video first? You want to go through your notes first? >> I I can do that first. I think this gentleman kind of covered most of it, but more onto the specific um around the site um kind of on the east side where the football field is the tennis courts right now we are done with the drain tile around the football field and then last week we wrapped up with um the grand stand foundations that's also done. Um and then this week uh we should be wrapping up with mass excavation for the tennis courts. Um and then on site if you come on on the west side kind of in front of the building
045we are installing all the light poles. Um and then uh when you go onto the building uh we really kind of tied in a tight it called tied in we are tight water tight um above the city and then above the administration and also the classroom area which is on the north side. Um and then right now the roofer is finishing up with uh a roofing which Alex talked about above the gymnasium. This week he should be done and then kind of moving um on the roofing above the clear story uh which is in the middle of the building. Uh and then more on to the northeast uh the auditorium right now capital directors they're finishing up the decking uh for the auditorium. Um and then uh our guys Sushman will be kind of going
046up there doing roof blocking to get it ready for the uh for the roofer. Um and then more inside of the building. Um area B which is the administration area. We already kind of done with drywall. Um and then right now the drywall is kind of working in the kitchen putting drywall and I guess hanging drywall on the walls. Um, and then in the city, the painter has been kind of busy over the past two weeks painting because most of those walls are CMU. So, he's been painting the walls and touching up um above the ceiling where he needs to. Um, and then what other thing would be major to talk about? Um, yeah, I think that's mostly it in the building. Yeah, >> you got some landscaping done. >> That was what surprised me.
047Some >> some of that grass is already up. It's amazing. Yes. Do you have the video then Shre and Joelle if you want to stand and like if there's parts where you want to tell Shandra to pause so you can just point out things you're welcome to. [Music] want it out. [Music] Heat. Heat. [Music] It's all right. Chandra is working on the echo right now. Um the only thing I guess like we are a little bit worried internally closing the building was the stairs. Uh I think we've mentioned a couple times that our steel supplier kind of has had challenges supplying us with steel was um the deliver of stairs but actually over the past couple weeks he's been doing a good job getting our stairs and last uh two weeks we started installing stairs.
048And so we're hoping that if he keeps up with the delivery he's giving us now by the time we close the building the stairs will all be in which will be good for us as well. >> Yeah. One thing as you're doing seeing the last month fly through there which Joel had mentioned was when they talk about the the drain tile uh around the football field that ends up being kind of the inside of the track. So now if you notice that you could kind of see where the track uh dimensions were starting to lay out there. And so, uh, it is, you know, people who don't work well visualizing off of plans, it's getting to be where people, oh, that that's, uh, that looks good. I think last minute we talked about the retaining
049wall uh, was got done. So, that was a a big exterior uh, component that that is done. And so, um, it's it's coming along pretty well. have a question for Ron, I guess. Is there any update on the road? >> Um, we actually have a meeting tomorrow. Um, afternoon, late afternoon construction meeting, uh, with the city. Uh, and that's not more so much about the actual construction of the road. That's more about, uh, traffic flow patterns. uh and and getting uh staff uh and uh parents and uh community in and out of North Side during the construction uh of the both the city street as well as the the new subdivision street. Uh the city project um the north end of it from basically our high school drive out uh through 31st and 32nd uh
050is going to begin August 15th. Um um BNS actually has moved a bunch of their equipment out on site. They flagged some different areas out there. They haven't started cutting the ground yet. Uh but they're pretty much ready to roll. Um last month they had some of the primary final approvals and I think they had a couple things that they had to work out with the city. I don't know that they had to go back through the board, but that they just had to to get some planning things verified before they had the complete go-ahad. So, uh, that's coming along. And actually, to be honest, that might have been some of the u uh lift station materials. So, they're still hoping uh uh December for the lift station. That might be a bit optimistic, but
051that's that's their target. And so, uh, yeah, they're they're getting going and we should be seeing a lot of that moving and happening here in the next couple three months. Now, it's going to it's going to coincide with when we're back to school. So, that's going to create some challenges for North Side Elementary >> questions for team. >> I I had one question about the environmental branding. Was that all approved? It's like three times what it was budgeted for. >> What they did was uh I think Ryan pointed that out last month. Um, so what you had was you had interior signage of 85,000, exterior signage of 90,000, uh, as well as the 100,000 environmental branding that all got pulled down into there. Uh, we then also have like sponsorships for the two arches. Uh,
052and so there's been some other components that have been pulled into that. So, but it's mainly bringing all of the well and we also had uh under our owner purchase, you recall, we had some dollars from the high school uh classes for the exterior monument sign. So, all those components got pulled into that line item now. So, it's all under one contract with them. >> So, the interior and exterior signage will be in that. >> Nope. So, they they took the budget for the interior signage. took the budget for the exterior signage. They've now moved it down into the branding >> Yeah. And then we also had the 50,000 down below in revenue that was uh for our sign that's was being contributed to the monument sign that's now also into it as well as
053well as the uh the arch installations. So all all those components have now been pulled into a single line uh in a single uh two companies as P and Amplify doing those. >> Well, I'll just say a huge thank you to both um CG and the up and kill team. Even just the video the the delta from from June to July feels like a a significant difference. and that's not even accounting for the interior progress that the all made. So, just thanks thanks so much for all you're doing and how you all are working together. We we uh continue to get more and more excited for uh April 29th or February 21st depending on if we're going internal or external deadline. So, thanks again. >> They do an interior fly through now to start seeing
054the interior progress. >> We uh actually, it's funny you said that, Mike. Okay, Joey brought that up and I literally this morning sent out an email to the P team asking about that to say now that we're starting to get some of the furniture selections and some of the branding things in place, would it be possible for uh the end of August to have uh a new fly through? So whether it's ready for the August meeting for you guys andor for the back to school in service for new sta for staff uh so that they can continue to help build that excitement then get it shared out on either social media or the the website. So yeah. So we've literally sent that email off today. So we're hoping to hear good things. So >> are
055you talking about an architectural fly through? >> Yeah. >> I think are are you asking about a an actual construction progress? >> Yeah. fly through might be two different things. >> Yeah. So, we you're talking about where you actually do the 360 or >> Yeah. Or or you know, maybe just shoot short videos of different spaces in their in their current >> build state. Like people would be amazed if they saw from today to a month from now the difference that they're going to see. Now, >> one of the thing we've been doing the construction updates featuring everybody's favorite high school principal, Jeremy Jackson. Um, we might be able to do a little bit of a lengthier version where, you know, we walk through and we can do some speed up of >> of the
056the footage so people can see. I don't think they need to see every little room, but I think to see the commons, the classroom spaces, the performing arts center, uh, the LMC, the the fieldhouse, and then, um, I think that would be doable. So, we can we can work on that. help Jeremy and I get her steps in that day and Amy as our camera person. On a bit of a related but unrelated note, I think uh one thing as we look toward the end of the project and and to see you know where the budget is and what the funding allows uh I know and I don't know the correct name for it but um you know CG Schmidt will do some capturing of the space and where you know some of the items
057are in it so that you know in the future years you can kind of identify that but there is a possibility to do that as a 360 within each of the spaces. Um, and a lot of districts are starting to do that so that they then can have that to give to law enforcement uh, and emergency responders. And so, if money allows, that's one of those areas we're probably going to look at on the back end of it so that we have basically a 360 walkthrough of the entire building that would be available as built uh, you know, for those emergency responders. Matter Matterport is the most common software for it. >> Awesome. >> Well, thanks again, Mike. Good to see you again. Welcome back, guys. Appreciate it. >> Thank you. >> We're going to
058have a good night, guys. We'll see you later. >> Thank you. Moving to 7D. Got a action item tonight to approve an amended or some budget amendments for 2425. Kick it over to Ron to take the lead here. Yeah, we went through this uh in pretty good detail in finance and I understand not everybody was there. Uh but um on a big picture uh expenditures $400,000 under budget at the time we put this together at the end of the last week. Uh revenues were also a couple hundred,000 under. So we were 200,000 of the good. we have uh identified some a couple receivables that we still needed to book. And so revenues are now actually going to be pretty much right on budget. And so that means uh the 400,000 that were under budget on
059the expenditure side will truly be uh what we are under budget on. And so, uh, we will, instead of using, um, you know, 5.1, uh, or are expanding our fund balance down to 5.1 million, it'll it'll be closer to 5.5 million, which will be a a great thing. Um, I apologize. I thought one of them had my summary documents and all, you know, a little bit of the list of what those are. I did hit some of the highlights in in uh, finance. So, I'll try to uh give you some of the summary changes. If you look at the the document, the total expenditure appropriations don't change. Uh it was 33.5 million. It is still $33.5 million. Um undifferentiated curriculum uh came in a little under um that was some health insurance selections, but it
060was also um some teachers who had some unpaid leave in there. regular curriculum uh which is all the uh high school and middle school curriculum areas as well as Todd's budget came in uh under and so we're going to reallocate a quarter million of that to other parts of the budget uh for the savings that we had in there uh because that's one of the larger portions of our budget. Uh vocational curriculum uh we're going to increase uh 20,000 so that's your teched face uh etc. I think we were only 7,000 over, but uh we're going to move 20,000 to that to make sure that we cover that. Um co-curricular activities, that's all your athletics, uh as well as your academic co-curriculars. Um it was mainly being just a little over throughout a lot of
061different line items. Uh so we'll be moving $40,000 uh into that area to make sure we're good to go. people services. Uh we're increasing that by 130,000. Uh as explained in finance, uh when I built my budget, I put uh my the cost of the uh employee clinic within the health insurance uh object which then hits all the functions, right? And so I had that cost spread amongst all the functions. when we coded it, we actually coded it to purchase services to uh where we code our nursing services. And so it took that line item over and so it's grabbing some of those savings from throughout the rest of the budget uh mainly in the 110 and 120,000s where most of our teachers are located uh to allocate to that business administration. Uh that's everything
062from transportation to buildings and grounds to long-term maintenance uh to my staff areas. Uh, and that that area always traditionally comes in under. Our electrical utilities were a little over, but we we saved in enough other areas that we had $150,000 there that we can reallocate. Um, central services, uh, 20,000. Uh, that's really mainly a product of -ate. Uh, not covering telephone services anymore. It still covers our our data, uh, but it doesn't cover our our phone services. So those costs have increased. Insurance and uh judgments uh that's predominantly uh we talked about earlier this year our work comp factor has increased uh and it's also a product of property insuranceances going up. Uh other support services 290,000 um those are uh early retirement costs for the most part. There's a few other um benefit
063areas that hit there. Uh but that's always just a product of who retires and what retirees use how much of their um health balances for the people who are still on the old benefit. And so that's always uh varies from one year to another. Some years when I don't think they're going to use much, they do. And other years when I budgeted in there, they don't. And so it's it's always a little bit of a a shell game there. Inter fund transfers, we were pretty close. It's actually I I I I transferred more than is needed right now um just because in case we have any journal entries u between now and the end of the audit. Um I needed to make sure I had enough in there to cover it. But I want to
064say when we went through in finance that was closer to like 4,27,000. So we were pretty close actually on what our transfer cost was from fund 10 to fund 27. Uh and then instructional service payments. Um that's our payments to uh Blackhawk Tech. It's uh our payments to um uh the draw to blank now the our open not our open enrollment but our uh virtual. Thank you. That's what the acrement was hoping for but it's also our open enrollment out cost. And so um moved 80,000 over into there. And so again, I was making it so that none of those uh function areas right now are uh over budget by once we make those allocations over there. Uh but the net effect of the entire budget is we're actually $400,000 under uh we're keeping our
065budget amount the same here. Um, but we're just lining up those line items so that uh hopefully by the time we're done with the audit, the auditors can say, "Yep, we didn't exceed uh what authorization we had from the board in in any of those areas." >> A lot of this is covered in finance, but any any questions for Ron? If not, I would entertain a motion to approve the uh 2024 2025 year end budget amendments as recommended by Ron Olsson, business administrator. >> So move second by Phil second by Nikki. Any discussion brought up at the finance meeting. This isn't just kicking the can down the road, is it? By cutting the regular correctly. No, I mean typically with our curriculum budget, we're on a cycle and it kind of depends if we adopt
066new new programs and we've done a lot of big big changes I'd say in the last three four years with elementary ELA and math. So a lot of those big costs are have already been taken care of. Um you know >> I know with the imple you know expanding the evidence-based grading I didn't know if that was >> no that doesn't really require any update with resources. Um, like I said, we have a cycle we like to get on. So, we obviously review different courses or departments on a on a rotation. So, you just go through that process. Um, but I would say we're in a pretty good spot for the next couple years to um, that's good to hear. >> Yeah. The good news is you you answered like I did. What I couldn't
067recall was what did we test what what I couldn't recall was what did we order at the start of the budget year? Was it the last of the ELA or was it the last of the math stuff? We had we had a chunk of it that came in last July. >> That was a year ago. So, I couldn't remember. >> That would be math. >> Okay. >> Yeah. And then during the rest of the year, we just didn't have a lot because we didn't have any big implementations this year. >> Any other discussion for >> All in favor say I. >> I. Oppose. Nay. Motion carries. All right. On toformational items. Anything from the administration? >> Nothing. Great. >> Uh board of education. >> One thing I did want to mention in case people weren't
068aware, um the the federal government has uh released their freeze on the the federal dollars for public education. And so, um, though, again, it wasn't impacting title one, but those other title programs, uh, that were frozen h have been, uh, released and authorized for the coming school year. So, that's good news. >> Uh, nothing for board of education correspondents. We'll get to committee reports. Nicole, we'll start down there with you. >> No, I wasn't able to attend the EIE meeting. it. EIE was last Tuesday and we're just moving forward with the pickle ball tournament for August 16th and we already have a couple teams enrolled for the tournament and we're looking to just keep moving forward with that. And our next meeting is August. It's a prior meeting just before the pickle ball tournament to
069make sure we button everything up. >> 18th. That would be after >> um August 5th. >> We'll be next week. >> Yeah, next week. >> Finance M prior to the regular board meeting review financials. Teresa >> Mike F policy committee met last week um and reviewed a number of u technical changes which are mostly grammatical issues just minor changes of language that do not need to come in front of the full board. Um got those taken care of. There are a couple things that the administration is still working on and will come back to the board eventually. Thanks Steve. Mike D. Uh I'll be attending intergovernmental meeting coming up meeting with the city of Monroe, Green County and surrounding townships. Kind of a for lack of a exact title is what they're going to call
070it. Uh kind of what are you doing type of meeting. Uh so that we can kind of see where everybody is going, what direction, what the future looks like, different things like that. So >> straight to >> Joan, do you remember was that not some feedback that we heard during some of the uh the forums that we held? The question and answers that >> certainly was feedback there. I'm also part of the city of Monroe planning and steering committee for the future. Um and some of you may be aware there was an open house that was held at the YMCA not too long ago and there were a number of people that shared that. Basically the sentiment is you've got a lot of different agencies that are making decisions and is anyone sitting down and
071saying how do these impact the taxpayer in the aggregate and so I think it's really uh really important work. I unfortunately wasn't able to be there due to some other meetings that we have scheduled. So appreciate Mike stepping up and and taking that on because I I do think it's it's really important and we need that communication across the agency. So it's good work. >> That's super exciting. Thanks, Mike. And just to add, Steve is also gonna attend that meeting. So awesome. Yeah. Thanks. >> And shout out to Britney Renie for invite inviting us and and Joe passed that along to to me and >> um I kind of volunteered Mike and Steve. So thanks for accepting my invitation to represent the school district and and the board. So um great. Okay, let's uh any
072agenda items for future discussion? Hearing none. I don't think we have our anybody for liazison reports represented here tonight. Also do not see the press. I won't make my joke about the five minutes tonight. And now we're going to move into uh close session. So, um, I would entertain a motion at 8:08 p.m. to adjourn into close session according to Wisconsin Wisconsin statutes 19.85 1C for the purpose of discussing the interim district administrators review. I'll give a little bit of additional color here. Um, so we um appointed Joe as our interim superintendent in January. Uh Joe immediately started working toward uh objectives and um really took the the leadership role on. Then the board voted to approve uh at one of the last meetings prior to seating our new board members to approve the uh
073goals of the district and the interim superintendent. And we said at that time we would revisit uh especially for the purpose of new board members but really for all of us to revisit goals at that time and also make sure we give uh Joe uh some some feedback on his on his performance so far. So, uh, that's the the context of the the close session tonight that I would entertain. I guess it's now 8:09 or sorry, it is >> 8:04 on my computer. 809 is 80. I would entertain a motion 8:04 p.m. Going to close. >> Motion Terry, second by Mike Davis. Any discussion before we go? >> N please call the role. >> Right. Nikki Austin. Yes. Jim Curran, yes. >> Mike Davis, >> Mike Process, yes. >> Nicole Joseph, >> Teresa Keane, >>
074yes. >> Steve Mayor, >> yes. >> Terry Montgomery, >> yes. >> Bill, >> summer meeting and we're all crazy. >> We need our laptops. >> We need our laptop. >> I don't think we need laptops. >> Laptop decision. Wait, we'll talk to you. We'll talk to you tomorrow. We'll see. >> You might still be here tomorrow.