Mukwonago Area School District - Committee of the Whole Meeting - 11/13/23

001calling this meeting to order Monday November 13 6 PM Cherry do roll call please here here here here here here here right this an open meeting and has been posted um please join me for a moment of silence thank you please join me for pledge of allegiance Al to FL United States of America the rep for it stands one nation God indivisible liberty and justice moving on to B student presentation student records and confidentiality thank you uh this evening we have Brian Waterman uh one of our legal council here with us this tonight um just put a short presentation together uh in recent uh weeks months we've had some questions as to what can be shared what can't be sh shared when we say we're referencing policy or statute uh we just want to take

002a moment to explain and answer some questions um around these these records these rules that we must follow um and answer any questions of the board tonight so we have a short presentation for you it's up on the screen um uh just entitled student records and confidentiality Tom if you can move it forward please um we have four policies uh in the district that I guess are pertinent to this time uh the first is policy 8330 Student Records uh the next one is 8350 confidentiality the next one is 8410 Crisis Intervention and the final one is 8310 public records so these are the policies uh that generally govern what we do what we what we can do what we can't do as it pertains to either an event in the school or a record that

003is tied directly to a student um could you advance please Tom there are a few laws and I'll have Brian run through those quickly for us sure so we've got laws at both the state and federal level that um address pupil or student records and we'll get to the next slide in a second but there's a number of different types of records that fall under pupil or Student Records but uh the the two laws Echo each other for the most part although Wisconsin's laws a little bit more detailed um there's also a good amount of guidance that goes along with the um the regulatory agencies that enforce both these laws um so we have while we take each case on a caseby Case basis um there's a good amount of material to help us interpret

004these two laws and so there's a handful of records that we must maintain confidentiality around we'll talk through some scenarios in a moment but any academic record including student test scores and transcripts any behavioral records including disciplinary records suspension records expulsion records uh attendance records uh student support records so IEPs individualized education plans 504 accommodation plans individualized language plans and student health plans and then student Healthcare records including records containing a diagnosis opinions and judgments made by a health care provider and if you could Advance Tom And so there's some important takeaways that we as a school district must adhere to um we may disclose personally identifiable information from a student record only under three circumstances with written consent from the parent guardian or an adult student with receipt of a court order and by

005by the authority of Statute under furpa disclosure means to permit access to or the release transfer or otherwise communication of personally identifiable information containing an education records to any party by any means including oral written or electronic Student Records are generally exempt from Wisconsin public uh public records law requirements and fura violations could result in an investigation by the department of Ed and the potential loss of funding to the district so what does all of this mean for us as far as the school district goes um I I have four kids in the district so like my daughter's my son's academic records are really only entitled to be shared with me and my wife and then Educators in the system that would be working directly with my children my children got in trouble I we

006would know about it the principal would know about it the teacher would know about it but beyond that I can't share those those records could not be disclosed by the school district to anybody else so if we were to have a major event happen in the school district we would do the investigation internally but any record tied to that individual student then would be a protected record it would be something that we couldn't share the specifics of we can talk more broadly to the community about what we would do to keep the school safe for instance or give a general update to perhaps the school Community about something that happened at school but if that something was so specific that it was very easy to identify the student we'd have to be very cautious as

007to what we would then release so Brian and I are available for any questions if you have them if I could add Joe I think one of the main takeaways here from this last slide as well is that we're not when we when we talk about records we're not just talking about records we're talking about information as well um so you know when they have that broad definition of what disclosure means that includes communication of information that would be contained in records or otherwise pertaining to that student and their academic um uh history their academic their disciplinary history all those things um but verbal communication would fall under furpa and it's counterpart at the state level as well gu I just want to ask questions that have been asked to me by the community and

008that are floating around is how can we better communicate with the community that their children are safe like what have we as a district done to ensure that their children are safe so so that's a great question and I'd say that the districts I work with there's always a balancing right between interest when it comes to do a student event for instance that has an impact on the broader School community and so when we're evaluating whether it's with administrators or board members what can and can't uh be disclosed what should or shouldn't be disclosed I think you got to balance the interest of of of parents right because we we look at parental rights and um information needed to make informed decisions about their children's safety and their education we hold that to be pretty

009Paramount um as well as the public right to know uh certain information so that they can uh there's transparency in their public institutions um so they can make decisions in that regard as well there's also then um you know there's the interest of board members that comes into play um you want to be responsive to your constituents you want to be able to provide them information not be caught off guard um and then there's student uh interests as well that we have to balance and some of the things that Joe just talked about um laws that say that you know we have to to take into account um students rights under furpa and the and the statutes um you know I think uh another thing that and we've talked about this I've talked about this

010with the board in the past um another thing that we have to keep in mind is when we're talking about what information the board has or the board can communicate um to the public we also have to think about the board's role or potential rle as the ultimate decision maker and a good example is when you have let's say you have an incident involving students at school perhaps uh one of the students or both of the students are referred for expulsion and the board is the ultimate decision maker with regard to that expulsion if if too much information is provided to the board or provided to the public that the board has access to through the district um you know it subjects the the board to um to claims of bias or prejudgment that would

011taint the process and so whether it's the district's Administration providing information to the board or the district's Administration providing information to the public that the board would have access to um we really have to balance those interests to make sure that all parties are fairly represented um but no party's rights are infringed upon thank you any other questions I'll make a statement maybe it's it's um when social media gets involved and the information is just playing wrong and we we obviously can't say anything about it that's the hardest part when when when you hear wrong things after wrong thing and we can't even make a statement sure I I'd say how most districts handle that um and most boards handle that is a number of things you asked before Dale about what are some of

012the things that we can provide information to the public um talking about policy and procedure um those are important things right our disciplinary policies our procedures for doing that um we have those as guidelines for administration and for the district to follow and I think it's important to let the public know that those policies are being followed um that's number one um while we can't get into details regarding specific students and and the level of discipline or how we've handle those students because of Student Records issues we can talk about general safety measures that the district takes um so that uh you know the public understands that um action is being taken and um we can reassure them that the school Community is safe and just for the board's interest when we do deal with

013situations of threats violence things of that nature we are always in consultation with law enforcement be it the Magano uh police department the department and any of the other municipalities that we work with um we bring them in as partners when we do threat assessments for students uh when we need to have a connection with the home to make sure that for instance If the child indicates that they have access to weapons we work with the law enforcement to make sure that we know that things are safer and if they're not safe we escalate that um that threat assessment and potentially uh employ harsher discipline uh up to an including exclusionary discipline so that we can keep that school environment safe so we do work with our law enforcement Partners we don't make these decisions

014entirely on our own and I can add too that you know having seen a scenario play out in a lot of districts where especially you know in the last 10 years or so where we there's a lot of events that call for law enforcement to get involved um one of the reasons that we hold back on providing a a lot of detail regarding law enforcement is because we've had law enforcement officials come to districts and say look if you provide too much information about our responses or your staff's responses to an emergency situation that can jeopardize the officers um typically in my experience law enforcement has a specific plan um that they've identified with responding to safety incidents at each individual school they know the layout they have tactics for entering the building for searching

015all those things they have a protocol staff has a protocol in the same regard and by providing too much information to the public um Beyond you know the general safety measures that are being taken sometimes that can put law enforcement or even our staff and students um in a precarious position any other questions all right thank you great thank you moving on to Citizens comments Drew shansky did I say that right Drew uh you're up you want grab the microphone you have three minutes and I'll give you a 302 morning okay sure thank you hi everyone thank you for your time um the reason I'm here this evening is I'm here to appeal my denial for uh to get my children's bus stop moved um little backstory it got moved this year as there was

016a request per the transportation office that there were supposed to be other children at the stop uh this hasn't been the case for the last couple years in the years past my children have been able to get on the bus at their home so um called the bus company they said you know this was in um August you know I I asked for this request they said call back in a month call back in three weeks there was still nobody there for the requests said okay we'll take another look at it um you know give it another week I've been in good communication with uh transport Corp there have been no other children at my kids bus stops um the entire school year I live in Big Bend my children go to St Joe's um

017it's just been them at this point I'm requesting the board that the original bus stop that my kids have been going to for the past three years be moved from the corner of maretto onetto back to my driveway based on this is what they're used to um you know there's no sidewalks there it's 6:45 in the morning people are leing for work I would definitely feel safer if my kids just got to got on the bus in their driveway I know my wife would where they're getting on the bus right now um there to walk down to the end uh two houses down it's probably 500 feet and around the corner she doesn't feel safe that she can't see her children get on the bus in the morning because it's bled by a house You

018could argue we'll just walk out there we also have a toddler that's sleeping um so there's no real reason to wake her up if needed so if you could please um consider allowing uh dusman transport Corp to move the bus stop back to my driveway I would really appreciate it uh any questions for me we just during citizens comments we just listen to what you have to say um and you know couple couple more facts you know my two children are the only people on that whole bus stop that are there Monday through Friday there's some part-time kids but other than that it's just them I really don't see why there's not 30 seconds true yep I really don't see why there's not a good reason to move it back to the driveway personally um

019you know conveniency safety couple key features that's all thanks your your time everybody thank you David Schultz I'll give you a 30 second warning okay Dave thank you for your time so 21% that is the percentage of the Gen Z that identify is somewhere on the rainbow and for those of you scoring at home that means lgbtqia 21% of gen Z that translates out to 20 million Americans that identify as on the rainbow and 1.6 million Americans that identify as transgender these are not small numbers and they continue to increase transgender rights are the issue of our time just like uh Reproductive Rights gay rights women's rights um Civil Rights Voting Rights um the list goes on and on the arguments are always the same there's appeal to the authority there's appeal to our experts

020there's appeal to our religious leaders in text but the arguments the same and they always fall flat and while the moral or the Arc of the moral universe is long it does Bend toward Justice which is now why we see 75% of Americans that support gay marriage and that number was not the same when I fought for gay rids back in the late 80s and early 990s $166 million that's what it cost the Rockford Public Schools when they um had a lawsuit a discrimination lawsuit and if you read the court records it was very clear what the school board was doing and rather than throw themselves at the mercy of the Court they decided Ed to fight it and that $166 million does not even include all of the cost that the KnockOn costs of

021just to fix everything there 20 States plus the Washington DC that is the number of Attorneys General that have signed on to an amus brief that has been presented on uh to The District Court excuse me the um circuit court that is the conclusion is that we need to affirm the decision that was made at the the district court level there's 21 Attorneys General General on that you also have two similar cases that dealt with transgender bathroom policies that were decided by seventh circuit um precedence is very important to this circuit and keep in mind this is a conservative Court this is the pner court so taking a look at everything you need to drop the lawsuit you need to come up with a policy that is inclusive for all kids because there is a

022long uphill battle and it's going to cost us a lot of money and while you're at you probably ought to reinstate the student members because that did not sit well for a lot of people out here so 30 seconds Dave that's that's why I'm here and thank you for listening thank you for your time thank you next is consent agenda does anybody have any comments or questions hearing none uh we got the approval of the school board meeting minutes of October 23rd 2023 moving on to we don't have any recognition so we'll move on to finance and facility topics yes please so uh this evening uh we thought we would come forward and present uh a little bit of uh the uh start with the memo please Tom uh come forward and present a little

023bit about our work uh this year uh in addressing school safety so Andy if you wouldn't mind coming up to the mic phone um we've been very fortunate Andy and Tom have done an outstanding job of positioning us um to uh handle uh any issues that we may face in the school district uh from the physical building to the uh procedures that we would use if an emergency should arise um as we uh work on this we will we're committing to an annual review of our safety procedures so making sure that the things that we have in place in the district uh continue to evolve to meet the needs that you know we see uh on on the horizon in the realm of safety um we are working uh off of a template and Tom

024I'd ask you to uh go over to that template uh from the Wisconsin Department of Justice so Andy works very closely with the doj um in submitting our safety plans and making sure that those are reviewed some of the feedback that we've received uh has been that we should have an overarching District plan our plans have uh been school-based uh up until this point uh so we're going to be in the process of developing an overarching District safety plan uh that is flexible enough to meet the unique needs and layouts of each of our schools but that is something where the common language is spoken and the common procedures are used across to our school system so uh be at Eagleville our smallest building to MHS our largest building we're going to be in the

025process of working on this we'll be collaborating with the law enforcement agencies uh our First Responders we'll be bringing our school administrators in and then through various aspects of this plan uh Christine and the student services team uh will be pulling uh groups together to look at uh how we respond to tragedy um how we get kids back on their feet what supports we put in place in school so this will be uh several months in length um but as we go forward uh with this plan uh with aligning um our strategies across the schools ensuring that our drills are being conducted the way they should be conducted um we will provide periodic updates to you as a board but this is one of the areas that we are um looking to make some uh

026some adjustments to Tom if you wouldn't mind going back to the memo please yes um we're also looking at a standard response protocol um there is a organization I love you guys um there's a lot of familiarity with this process in wakashaw County the reason why I have the resource link there is all you have to do is Google it and you can find it um it's essentially the blueprint for how we would respond should issues come up be it a weather related issue medical issue in the school uh a fire event at the school or something more in the realm of crisis in the building so we're working on reviewing that I put a link in the uh the agenda for people to take a look at but the nice thing about this is

027it it really follows that kiss principle to keep it simple um because what we need to be able to do is accommodate for whatever type of staff member we have in the building be it a a substitute teacher who's brand new to our district all the way up to somebody who's been here for 30 years somebody who's got the the institutional knowledge that Andy has um this this type of response uh really helps us in those environments um the other area that we're working on and I'll let Andy talk a little bit more about it is the crg mapping of our school buildings to assist with the law enforcement present so at this time I'll pass it to Andy all right so we have applied for a grant through the doj and they've fully funded

028that we will pay up front they will pay us back in the end we will have mapping for all our schools it'll be um more or less a topical graph of our uh satellite view of our schools but it'll have all of our floor plans in that yes sir Andy what does crg actually stand for it's for the company that's doing it gotcha okay critical Response Group thank you um so they are going to lay these out and then they'll be in a checkered form kind of like a bingo sheet where it's letters on one side numbers on the other what this does is it's the same as what the military uses for their pre-incident plans to go into any type of area um this will be set up in the sense that law enforcement

029First Responders will have access to this using a program called rapid SOS and by that um as they're responding they won't have to be fumbling through sheets of paper to know what this building looks like if it's a police officer from the city of Delafield coming all the way down to Magano they'll be able to pull us up on their phone and be able to navigate through our buildings so uh it's well worth uh technology that's being put out there in front of law enforcement should we need it so we'll be coming forward uh over the next several months um with kind of the high level stuff we'll talk about it at the committee we're not in a position to make any recommendations for approval at this time uh but we did want you to

030let did want to let you know that this is part of our active work it's been something that we've been talking about since July August uh when I first came on board um and it's something that we'll keep on our radar uh in the year ahead so we are here to answer any questions if you have any Caroline for the safety plan you said you're coordinating with um different law enforcements is like everyone like all the different law enforcements that represent our district all involved in that is it wera County Big Bend when we start bringing the groupings in we are going to invite all of the law enforcement agencies in to be part of that discussion yes and we want to ensure that they have our terminology it is one of the the unique

031things when you're across several different jurisdictions um making sure that everybody knows this is what their plan is this is how they're going to operate this is the language that they use it also is very beneficial for us when we have for instance traveling staff um that may only be in one building one day a week it's very important for them to know that the same language at MHS is the same language at Parkview and same language at Eagleville any other questions thank you just want to say we're lucky to have Andy his background he's also our assistant fire chief so with his training I think we're lucky to have him head this up thank [Laughter] you all right then the uh next thing on the agenda was the uh our health clinic and and

032creating reciprocity with Mr moso so uh moso is uh having discussions on their end to open up the reciprocity where our employees can use theirs vice versa um I can't see a reason why we wouldn't try this at a minimum um then reevaluate every few months to kind of see where the numbers are at how are things going is it working for both parties as intended um so I guess I'm just kind of here to talk and ask are we are we good moving in this direction and if so then we'd like to start this on Monday December 5th I like it y am man okay thank you all right then the next thing that I had then was just a quick update on our investment results so uh per one of our board policies

033I bring back updates to the relevant committee which would be the committee of the whole so uh we have about five a half million dollar invested in our fund 73 uh OPB other post employment benefits trust fund you can see that the rate of return has uh steadily creeped up over the last 15 months or so um but those are the rates of return so that's just for your information no actions needed but we we do this about every three or four months they let you know where things are at okay any questions there nope all right then the next thing was then we had uh meal reimbursements to traveling staff members so for traveling staff here and I'll pull it up here real quickly so we can be on the same page we set

034limits on how much money a staff member can spend when they are out traveling at a conference um currently it's $8 for breakfast N9 for lunch and 18 for dinner uh sometime last week I had my eight-year anniversary here with the district and I know and during my time we have not Revisited that and I just think it's it's time to at least consider that so um where can you get a meal for that well that's why we're talking about it I guess dollar store's open now congratulations on eight years Tom I didn't want to celebrate too early you know you never know you're only as good as your last paycheck so I guess my I am proposing that we move uh you know and looking at other values in the district I'm not trying

035to be too lenient but I also want to do what's right for our people so I was uh proposing that we move our values to 13 for breakfast 15 for lunch and 26 for dinner it seems to be kind of where things are at so between our next board meeting if you have any questions or concerns or suggestions I'm open to it if not maybe you'll make a move in two weeks any questions there nope okay uh next thing I wanted to go through then was our uh just trying to stay ahead of things right now so at the end of next month then you know our folks uh will start to get get their tax bills that come their way so we set our tax levy last month we do it every October and

036I just want to walk through here like some of the information so as questions will come all of our municipalities are ultimately in one school district but 11 different boats so I just kind of want to talk about those 11 municipalities you can see we have them in wsha county and and small piece of our district is in Walworth County you can see at the bottom of the 2223 equalized value column so we're talking about basically Market uh Market Fair market rates of property values last year was 4.7 billion this year 5.2 billion was a 10% increase just over so we uh property values increased $481 million some of that is going to be appreciation you know paper gains the value of your house just goes up over time some of that's new net new

037construction so new neighborhoods new businesses as they go up there's more hands on deck to help pay that property tax bill just looking at the the percent changes that we have then so you know the the tax bill is going to get spread out proportionately based on how much property values uh you know the Town of Eagle last year had 7.6% of the equalized property value this year 8.1 so they therefore get 88.1% of the overall tax levy that we set so it just gets distributed out there okay so if you look at the year-to-year change and this is rounded to a 10 a percent so like the city of moso I think there's like seven properties that are technically in the city of moso but fall inside of our district boundaries but it's uh

038it doesn't even register here as we we'd have to get some more decimal points going um you can see the net changes anybody in red decreased their share of the property so two things I would note there Village of Magano last year 22.6 of the property value this year 23.7 so they're up 1.2% of the value in the district and then the village of Vernon decreased by 1.4% so that starts to when you look at how the the the gross change in taxes as we we increase taxes the gross tax levy and again we we focus on the net tax levy and I'll finish with that comment at the end of this but the gross tax levy went up 1.4 million knowing that the bottom line on average for our community would decrease so again

039you can see those who have which communities are going to see a smaller tax bill than last year and those that are bigger all right so as we start with the gross change in taxes there's the increase of 1.4 million we know that the school levy tax credit is going to be somewhere in the range of 1.7 or 1.8 million so although taxes went up 1.4 we know those are going to be offset and then some by the school levy tax credit okay so you can see this is an that column I have on the far right at this time is my anticipated um I I don't know those amounts those are going to come from the Department of Revenue so um you know if you take a look at the Village of Vernon their

040taxes are going to go down as a whole by 71,000 and then furthermore their taxes are going to get offset in additional $723,000 so uh Village of Vernon that's a winner this year their their taxes are going to go down the village of Magano where there has been you know new neighborhoods um being built uh the taxes went up 699,000 will be offset by $326,000 for the additional school levy tax credit so then we therefore look is at look at the next the net change to the tax bill in terms of dollars we anticipate that taxes are going to go down 356,000 throughout the district in some communities there's a reduction in some communities there's an increase it really depends on how much you know property value relative to the others does that Community have

041and how much are they getting through the school levy tax credit we don't control that part of who gets the school Ley tax credit okay so at the end of it you can see the percentage change we it it's there's a huge variability you know from uh the town of Ottawa as taxes are down 14% in the village of Magano up 5.3 now I would say that the net new construction that occurs in the vill Magano that doesn't mean that everyone's tax bill for K12 is going up 5.3 it means once net new construction offset that offsets that it will shrink but throughout the district I we we aim for a negative. 2% reduction in overall taxes here we have I'm estimating and and conservatively estimating that will be down about 1.2% so districtwide there

042it is but Community by by Community it just looks different so I just kind of want to bring that up as you all represent various parts of of the school district um you know it's worth talking about here okay so uh just to summarize this then so we we target a reduction in the net tax bill to be minus .2% on average that doesn't mean everybody's going to have that but throughout the district and as I just showed on the previous slide it'll be about minus 1.2% okay each municipality's tax uh situation is different due to year-to-year changes and Municipal wide property values and the distribution of the school levy tax credit you have any questions that I can answer or clarify anything that last slide yes yeah I mean so in the bottom right

043hand corner you can see there's a minus 1.2% so basically that's the net yeah the net effect on if all of our taxpayers belong to one household uh the taxes would be down okay town I'm with you Cherry that's mine too so I'm with you okay is is the town of Vernon no longer is it now a village yep it's a village now okay good all right then the last one then we have is a uh the transportation concern that we heard about earlier um I apologize give me one second here we go so this par I got the bus route pulled up here the bus route this this is a an alpha route so it picks up just St uh Joe's Catholic church and Christ Lutheran it's an elementary route uh that runs early

044because those schools start early but uh up to the upper leftand corner this is County Road l or Milwaukee Avenue Avenue as they call it in Big Ben the bus turns in turns to the left here stops where that star is to pick up the two students in question moves about the neighborhood here there's another stop that takes place down here and then back out so there are a number of students that are assigned to that bus stop the bus company never knows when those students will or will not ride but obviously they do have that right to use the bus when they want to um this gentleman lives here that family lives here in that green triangle and they're asking for the bus stop to get moved so as a standard operating procedure if

045there's no safety issue I let dallman transport dict take that if there's a true safety concern I'll make the appropriate change and I don't see one here um that's before you now so have fun with it guys I know you enjoy these ones how many other kids are are assigned to that bus uh that I don't know but I can bring that to you Carolyn on next uh next meeting okay I'll find that out for you I should have had that I apologize Tom what was delman's reading reason for not moving it just the assigning of other students to that route okay you know when they go through that every year the every but stop every route gets evaluated who's going to be assigned you know St Joe's Catholic Church isn't that far it's just

046you know off the upper uh left hand side of the screen so it's almost walkable but we don't have kids cross County Road l right um so okay yeah so I grew up right here and I walk to St Joe's every day just saying okay in the snow was It upill Snow Yeah uphill is an up we wearing ice skates any other questions for Tom all right moving on to policy I should say policies all right next time I'll invite an Auctioneer if the uh list ever gets this long um but yeah we have a number of them in front of you tonight um the uh first um item in there or the first uh document that you have in front of you is just a brief summary of what is uh in front of

047you this evening so since these are just being presented tonight I'm happy to answer questions on them uh but I'll go through the um through the summary document um the first policy uh the electoral process it's been updated to clarify the requirements of a qualified elector to file the Declaration of candidacy as well as uh the requirements for uh incumbents seeking reelection uh the legal legal citations have also been updated on that policy um conflict of interests 01443 uh language has been added to the policy clarifying that board members may not be a paid employee of the district and it's also added the statutory language that provides an opportunity for board members to serve as unpaid volunteers the appropriate legal citations have also been added the 0164 it's a new meetings policy uh this is

048being done out of convenience it just lumps all of our meetings policies into one uh 1421 31 uh 211 4121 criminal history record check and self reporting requirements it's just uh updating the policy that the self-reporting uh language has been revised for greater Clarity uh this is a recommended s policy but not required um number of the policies coming forward tonight need to be approved by the board uh and what they're doing is replacing uh Steven Williams our for former HR Director with Rachel's name and then Christine with Ben casau uh as compliance officers so you'll see that under the non-discrimination and equal employment um the family and medical leave um uh were updated with the same sorry non-discrimination language as has the employee anti-harassment non-discrimination and equal access to education non-discrimination on the basis

049of sex and education programs and so those are the ones that were are required we need board approval it's not a technical correction to add those names uh because you're designating those individuals to be the the compliance officers under 2451 programmer curricular modifications uh the language has been revised to reflect the option including in statute for a design of the board to deal with such requests districts where this process has been delegated to a design of the board should adopt the revision um 3139 4139 staff discipline um has been uh updated to include uh the issuance of a guity warning in appropriate circumstances I know that there was a question uh that was going to come tonight so I have a template that would be used I'll pass this around to the board members and

050if one could circulate down to Rachel um for what a gued warning would look like we can come back to that um as it's going around open enrollment and attendance are being updated uh to talk about chronic treny um if we have uh a student who is Trent to the district um and the process we need to do in order to send them back to their um home District it's important that we get this one on the books before December um because we set the Open Enrollment seats in January student anti-harassment um is uh being updated uh for the G warning piece but also to be in compliant with adding Rachel and Ben uh to the policy language student use or possession of intoxicants drugs or paraphernalia uh this talks about the scope of drug

051and their derivatives in school uh we're able to prohibit substances obviously um I know that there was a question that came in today around uh essential oils um and that'll be something that we can discuss uh as that is a recommended addition to the policy but something we can come back to then as a group um smart monitoring equipment I'm sorry the smart monitoring and the video surveillance uh video surveillance is being updated uh to make sure that we have both the audio and the VIS uh video and then also that we maintain that uh uh through uh the proper amount of time uh the smart monitoring uh I had a question on that myself that would be the Vape sensors that we would have in our bathrooms uh to detect if students are vaping

052in the bathrooms public records uh the school district uh has uh is up set to approve the Wisconsin records retention schedule and essentially it says that we'll retain our records uh for no less than seven years as prescribed by the statute and school safety is in there so that it maintains compliance with the public records that adds the retention of of uh of that to the the retention schedule to that policy free and reduced price meals 8531 it's being revised to update the language to ensure that it matches the USDA requirements for non-discrimination language as a federally funded program we have to have the non-discrimination statement in it to remain in compliant with what the USDA tells us we need to do 8913 uh this is a combination policy con consolidation of 16 uh 23

0533134 and 4123 um we're pulling those together putting it in the 8,000 sections uh for ease of the use um uh of the community as well as our uh administrators um it also replaces some restrictive timelines while noted that the investigations will be done as efficiently as practicable sometimes we get complaints of this um and people aren't available um winter breaks come into play Spring Breaks come into play so on and so forth so we just want to make sure that we are responding to a complaint as soon as we can but sometimes making sure that we obviously have time to investigate properly and thoroughly and then 9700 uh relations with non uh non-school Affiliated groups and advertising and Commercial activities uh just to uh these policies provide guidance on the appropriate and inappropriate use

054of advertising or promotion of commercial products or services to the students and parents in the school so I know that that is a long list uh a handful of these policies are timely in nature we talked about the pupil non-discrimination uh self assessment that is going on right now that plus the need to clearly articulate uh Rachel as our title 9 and Rachel and Ben as our compliance officers in the other areas uh are driving those policy changes we have the need uh to get the uh elections one uh done prior to December uh when candidates for the school board will start to submit their papers um and where current uh board members would start to again submit papers or um possibly declare that they're not going to run and then we have the Open

055Enrollment policies then that will affect us in January so some timeliness on a number of these the nice thing is is by the end of the month if we approve all of these or process all of these this month we then will be done with policy for a little while and have a fair break I'd like to talk about gity so didn't sit right with me saying people couldn't self-incriminate what number um what policy was that the gity policy the gity one um discipline yep it's a staff discipline policy um um policy 4139 and it's that handout that I gave you which would be a sample garity warning just like the little time I did research it the only thing I could find was the Supreme Court ruling and is the case called uni the

056uniform sanitation men Association what is it uniform sanitation men Association versus uh the commission of Sanitation May 1st 1968 and they ruled that public employees cannot be fired for not self-incriminating so I guess we'll have to ask our attorneys like our attorney is the one that drafted that letter for you okay so that that's a common practice in that letter that you have there that template is a common practice in in HR related issues should a issue of employment also be tied to something that could be perceived as criminal our ability to investigate and make a decision tied to what concurring law enforcement investigation would be in place can he show us like where that has been overturned the the letter that you have this has been a the statutory reference in that letter um

057I believe it's not in the statute there but this is the this is what the gity warning is I I think I think gity was decided in 1967 and I think this was 1968 so I was just wondering if there is any statute or there's the Supreme Court overruled this anywhere I don't believe the Supreme Court has Revisited the 67 or 68 decision but the gity warning and the garity rule has been in place in my 14 years as an administrator it's been used and all of those school districts when investigating again something that would be considered possibly criminal in nature but also a violation of employ employment um an example of that might be somebody who is uh um for instance and this is not a local example this is just made up contrived

058in my mind so I don't want anybody to say this is happening but uh there may be cases where um staff have broken into the medicine cabinets that exist in health rooms where students prescriptions are held and those medications have been sto stolen sold on the streets whatever it might be the district has an obligation to address that employee in a timely manner from an employment standpoint the police have a responsibility to investigate that from a criminal standpoint and what we are able to do is issue the guity warning such that we can conclude our investigation and then tell the employee that this isn't Criminal in nature this is 100% related to your employment and that the police still have their job to do as far as any sort of criminal investigation I mean otherwise

059absent that we're putting people people on um paid leaves of indeterminate time or unpaid with the responsibility then to pay them back it this allows us to act quickly efficiently with our employees when dealing with misconduct without tying it to the criminal nature of whatever they might be facing so I looked up a couple I didn't know if we were going to get a sample or not so I looked up a couple samples and in some of these other samples it does say it is a voluntary interview and they do not have to answer questions however if they don't although they cannot be terminated because they refuse to answer questions if they do refuse to answer questions that could be looked at in all of the facts surrounding the case as their silen being a

060determining factor in termination so you can't straight up say we're going to fire you because you're not going to talk to us but at the same time if they choose to remain silent and there are other facts around the case you can use their silence as a determining Factor not the determining factor I guess my concern is I'm finding some that say this is a voluntary interview and this is saying this is not voluntary you had we're compelling you to give us this information well in the third paragraph of this letter it says you have an obligation to truth truthfully answer the questions I ask of you if you admit represent or falsely identify any information which you provide during this interview you could be disciplined for misconduct if you refuse to answer a question

061you could be disciplined for insubordination further if you fail to answer any of the questions I asked of you during the inves ation the district May draw an adverse inference regarding your conduct from your silence so it does in the third paragraph incorporate what you had just mentioned okay so I just want to make sure that we are not telling people that they are required I mean they can be silent they can be silent and that paragraph says if you're silent it could have an adverse impact on I'm okay with that I don't think that we should ever compel anybody to give us the information that we want I mean yes we we want it and we need it for our investigation however people do have a right to not self-incriminate my other question is

062it says that this will not be given to law enforcement unless ordered by Court what if this is a mandatory report situation so now we're compelling them to give us this information but then we're mandatory reporters are with then required to turn around and turn that information over to the police we are required to report any knowledge of abuse and neglect and if we have a belief that the training for abuse and neglect requires us to have firsthand knowledge so our report to CPS if it came secondhand third hand would essentially be this is what we were informed of but we don't have firsthand knowledge and it would be cps's requirement and I've made that call dozens of times in my career where it came to me secondhand or thirdhand not necessarily firsthand because I

063didn't have it reported directly to me well we are obligated to report any right known issues of abuse and neglect okay or I should say suspected issues of abuse and neglect we don't know for sure so if you're at the point where you're conducting this interview would that report have already been made potentially as a suspected if it's suspected it's the expectation that it has been made if we uncover that it hasn't been made we would be obliged to make that call ourselves any other questions um I do have another question about says about hugging students that's a tough call for me what's the poliy are same one yeah I believe it's still just I didn't write it down I apologize I just wrote it down I just saw the hugging students 139 4139 staff

064discipline I think so that's just tough for me because you go to elementary school and you see so many little kids that love their teachers and they hug each other and I'd hate to take that away yeah could you point that out to me I was going through a lot of them there which I'll have to get back to it I okay don't recall which policy it was in and it was also right underneath it was accepting gifts from students yeah gifts are it's important to note that gifts are defined as something that's $25 or less so Gifts of value so if a student brought a teacher a coffee mug an apple that's not hitting that 25 or more dollar thresold it's the same rule that applies to us here in this room as administrators

065of board members okay I'll get back to you on which one that is okay Jake just a general question so compliance officers in a lot of these they have to be referenced by name and contact information versus title correct okay yep yeah the the the general is if you're calling the district office it should be I I need to call Rachel and Rachel's name and contact have to be there you can't even call in a general line is is kind of how this has been interpreted okay thank you so I have a question about 5530 the student use or possession of intoxicant drugs or paraphernalia I guess I'm looking for the rationale as to why essential oils or oil- like products are added in there we don't always know what's in the oil- likee products

066and they also have an impact on the others around them I mean they could be the order from them could trigger things in other students I did talk to one of the board members today about that and I mean there's this isn't a um this is n a liver Dy type recommendation it is just a recommendation based off of kind of the current environment of what schools are dealing with the real important addition to this one is Item B uh all the derivatives of hemp except CBD permitted by the school um so that would be what we're facing on a day-to-day basis and that's that's what we would need included in the policy essential oils could be struck if that's what the board would like to do next week or two weeks well it just

067doesn't seem to fit the category of position of intoxicant drugs paraphernalia we're talking about illegal substances steroids here I mean if we're talking about odors that affect other people in the building that list could be much longer it could be and middle schools would generally be the biggest offenders of that body spray I mean super strong perfumes hairspray yeah shower in a bottle it doesn't work correct excessive dry shampoo so that would be something I would be looking for as that being cross out Erica what is the definition of essential oil it is the essence of the internal parts of a plant it's DNA which we share a vast majority of DNA with them just saying so if we're talking an essential oil that contains hemp then I think it makes sense we could I

068think that it's great to include that however if you know little Sally can't walk around with a bottle of lavender which I think lavender smells like feet and it's disgusting but other people really love it I don't have a problem with that yeah which is why it's not this isn't one to die on it was just part of the recommendations this this time around put lemon in my water that's the thing essential oils oils are in a ton of products as well they are they're in a lot of things already so lotions shampoos conditioners so that's where I just got a little concern where what constitutes an essential oil anything that contains just an oil we need to think about lavender smells like feet I think it does we should just find deny that right

069off the bat here okay moving on any other questions or policy okay so we'll have these back uh for approval on the 27th um if there's any questions obviously between now and then uh please don't hesitate to reach out Personnel topics we we don't have any student learning topic so Jim Darren is joining us uh this evening in response to um some of the data that we're seeing at um aquano High School uh we pursued last spring and then into this fall looking at our high school schedule aware of the fact that since the schedule has been put into place we have seen a decline in um academic data at the high school and well I want to say very clearly that it is not the schedule alone that is leading to decreased data at

070the high school I'm 100% sure of that it is a factor um I believe in many of us believe in the decline uh that's happened since we put it into place and so we do have a committee uh that has been looking at adding minutes or a touch point a week um back into the schedule and Jim is here today to give you an update um we are not ready to make a recommendation yet but he's going to give an update on where we're at with the hopes that we can make a recommendation to the board uh for sure by January to move forward with thanks for having me back everybody no problem um so just an overview uh on our committee work uh our goal is really to come to a consensus on a

071new schedule that would be better fit for the academic needs of our students and the staff that we have entrusted this it's led by by me and Stephanie and the MHS administrative team and our committee members are really our school leadership team which includes staff from all of our our departments we we did start these discussions uh back in the spring when we when we noticed our data was not trending in the right direction we started having some discussions on were there elements that we could change for our current school year and and and really due to the inflexibility of our current schedule we couldn't incorporate any anything right now but we have had those uh discussions since the spring um and since the school year started you can see some of the things that

072we have gone through uh our committee meets every two weeks and so right now we are um we investigated different Bell schedules which I'll talk about we identified uh three that right now we believe can can meet the needs of our students hopefully we will get down to one schedule that a consensus uh builds that it is the best schedule for us hopefully in uh in December and early January we are doing some site visits to talk to some staff about uh about actually working in the schedule and and what works uh for them and and uh what may have some some cons to the schedule um with our our criteria we talked about a criteria for a new schedule we did not uh talk about uh having an early release uh component I'll talk

073a little bit bit more about that as Stephanie said we needed to have an increase in overall instructional minutes Andor an increase in in touch points right now uh the touch points per week are three times uh per week which is probably fine for some of our classes um I've heard from math and World Language specifically that uh meeting more times than just three times a week probably is is better for them we know that we needed to uh reduce the current time that we have for flex and advisory and I'm going to talk about flex and advisory um in in similar terms I'm not differentiating between a flex period or an advisory period just a a period of some sort um the committee said that that they wanted to keep the option of our

074students uh taking eight classes and not reducing it to seven and then maybe the the most important thing is it had to be simple and flexible that uh right now we are so so tied to our current schedule that any changes means that some classes are not meeting some classes on short weeks are meeting more than other classes and so it had to be flexible that we could easily accommodate such as next week when we only are meeting twice uh throughout that that week of Thanksgiving these are the districts that we looked at I'm not going to spend a lot of time on it but these are some uh of the uh most high achieving um districts across southeast Wisconsin and these are the the Bell schedules that we kind of look through to see

075if there was something that would work for us we may it's a bad word choice where we settled but these are what the committee came up with as the top um top three schedules that can work for us a straight block schedule which is run by Elm Brook and km and others an AB block schedule run by Sussex Franklin monomon Falls and then a modified or a drop two schedu schedule which the current high schools in wakashaw run just a few things on each the the straight block schedule um students only take four classes or up to four classes at one time however those classes are longer uh typically 80 to 90 minutes that the classes are in an accelerated format um things that we would talk about semester classes like in our current schedule

076or traditional schedule they finish in a quarter and what we think of as year-long classes finish in a semester one of the the issues and again none of the the issues that I may bring up with schedules are are uh are deal breakers I mean very very high achieving schedule districts have these schedules and they figure out how to do it but one of the things with a straight uh straight block schedule is that we have to create these skinnies we have to cut these 90 minute classes in half in order to accommodate some classes the biggest ones being the music classes because we can't just have music for half a year um those have to run all year long so we create these skinnies where maybe Orchestra runs uh the the first half of

077the skinny and it's got to run up against another class typically a required class because those are the easiest to to find uh find sections for the other you know big thing that staff has have uh have some concerns about this is a the most radically different schedule compared to the one we currently have uh the good thing is that and and I had to I I couldn't cut it down to um to how much more minutes each one has like per week I'd had to do it per semester because of um because of the the the way the straight block but approximate increase in 270 minutes per semester per per class of instructional time AB block is is very very similar to what park viiew runs right now um it a very similar bell

078schedule to a straight black however kids sign up for their traditional eight classes and then they go to four of them on a days and a different four on on B days all the classes would still finish in what we would consider that one or two semester formats or or a half uh semester or a yearlong format we would not need uh have to create a totally different schedule for our music classes and again it gives us about the same amount of increase in instructional minutes per semester and then I I put some links in here just to give you an idea of what the schools uh run some of these are are straight black schedules or AB black schedules but the biggest thing is the the time is the same it just is um

079are are they only taking four classes at one time or are they taking eight classes at at one time so um so you've got some uh some examples there of those schools um the drop two schedules again students would sign up for eight classes all of the classes meet on Monday and so we'd have an eight period day uh probably about 45 minute classes and then Tuesday through Friday in a traditional week you would drop two different classes each day um and and this is although it's very similar to the current schedule that we have um we we could uh it is much more flexible than the current schedule that that we do have um with this schedule it increases our touch points to uh from three per week to four per week for every

080class and then you see it is approximately 210 minutes per semester increase in instructional time so those are the the three options that we have and then gave you an example of the walkot schedule which is linked in there of course we've we've got to uh examine the the flex and advisory question we knew when we started that we had to cut down um the minutes and um and so that has been a uh a point of all of our discussions knowing that we were not going to have five days of time set aside outside of instruction we did survey our students not only on just how and it's a it's a very it was a very simple survey um but you can see the results of our student survey we only did grades 10

081through 12 because we gave the survey out in mid October is and and our freshman kids only had about six weeks of time in our current schedule they they probably could not make a really good judgment uh on on on if their needs were being met met quite yet with our current schedule and then we did um staff survey in the spring and so you see those those results there um you know the biggest thing is we whatever schedule that we came up with it had to work where we if we did include some sort of flex time maybe twice a week that the schedule can accommodate that without any issues if we had zero Flex time it could accommodate that as well so that's why talk about kind of the the simple and flexible

082to it um some additional thoughts I wish there was data that fully supported One schedule over another that it was clear that this schedule provided Higher Achievement but there is no data it all deter it's all what you do in that that time uh and how many times a week that you have it every schedule that you look at has pros and cons um if we if we look at the longer block schedules uh that uh that meet maybe every other day you know that is probably good for some of our Hands-On uh classes art and teched might not be good for our academic areas math World language English so every every schedule has pros and cons um and as Stephanie said the new schedule is only part of the steps that were that we

083are are uh taking this year um you all know about our guaranteed and viable curriculum goals our ties into ACC our ACT prep uh getting more rigor in our curriculum 9 through 12 um those are just as important if not more important than what kind of schedule um we come up with when we did this six or seven years ago as we started these discussion in Springs we we've realized we probably did not put our staff and students in the best position when we adopted our current schedule we made so many changes uh we changed how we delivered our special ed programming we increased uh electives by um a number I've never seen before and probably did not have a lot of oversight in terms of rigor um and then we gave them the one

084two punch of not only less instructional time but fewer touch points and and um and I think as we evaluated where our schedule is we we have uh certainly seen that that was not probably the best way to adopt a new schedule with all of that so our next steps is to gather some more opinions of our our staff students and and the board um as I said possible site visits to area schools to to uh talk with those people that work in these schedules every day um we certainly need some direction on on early release and and flex and then as Stephanie said hoping um for a board recommendation in January so that's where we stand any questions Jerry um so when when would you like us to put our input in is this

085just informational or are you I am I any input you want to give me right now would be more than welcome so my question is um obviously we've heard from students in the past and we've talked about this for a long time but for some students one thing works and for other students other things work so um I guess my comment is when like you said the last time we switched we switched up so many things maybe a gradual switch would be a you know like a tiered switch if we have to do that and that we are sure that um we are taking all of our students into consideration and not just our scores and our those kinds of things but the different learning styles when we start changing things I guess that's off

086the top of my head the first thoughts great Mr Darren did did we not make some of these changes because of our trade classes we want to get more trade classes involved we did and and and uh I am uh I am not criticizing that at all I mean that's part of the equation that that was part of it and and as we looked at that was probably the number one reason that we wanted to go to eight periods um back in the day is because we simply did not have enough periods for our kids to experiment in any um you know if you look at at the require classes in the seven period day for freshmen six out of those seven are pretty much uh called for you know it did not give them

087any flexibility in in what they wanted to take and our trades classes have been pretty outstanding booming no doubt booming booming y so how do you how do you make that yeah we we've got to figure out a way to to do both we do not want to limit the opportunities our kids are getting right now uh we just know that we have got to increase um the overall achievement that our kids are walking out of mwano high school with Craig I guess I'd say two things to that too uh number one it's one of the reasons why um the staff felt pretty strongly about maintaining whatever we go to eight choices um within the schedule um is because of that um but the other thing I I think I would say is I think

088somewhere along the line there was a miscommunication about the fact that we could have one or another as a district that if we were going to have a really really really strong CTE program and um strong electives that that meant that we would accept lower test scores as a district and I would say that does not have to be the case that that we need to change that narrative um no matter what schedule we end up with and that is that we can do both and we can do both well that it is possible in a high school to have a very robust elective offering and have high test scores and that's what we want to strive to do as this District absolutely who does that best in our area um we use a lot

089as a comparison moso um who has a uh ACT score of higher than a 22 um composite score and they have an incredibly strong uh elect of offering and CTE classes okay so that's we talk a lot about the work that moso on thank you Crosby I'm just curious I mean drawing back from my own experience we had eight class periods a day a home room every day I went to a Lutheran School so be a chapel every day why are we deviating from that like what is the reasoning for getting away from eight class periods in a day what are we benefiting or because every school seems to be doing this and I don't understand why so again all four three schedules that were still considering are based on the eight periods as far

090as why we veered towards doing just an eight period day uh it is because 45 minutes eight classes 45 minutes a piece all day every day makes it very difficult to do some of the things that we have grown to do well makes it very hard in a culinary class um to to go through um and get everything done or in a Woods class um even in an art class or a music class um it would be preferred that we have the longer class periods our AP science classes would prefer longer class periods and so I think you know in the case of the schedules that we're currently looking at um that it maintains that eight period but does provide um better flexibility I would say for the academic areas to continue to grow too

091do we find that there's I mean those are long class periods I I mean teenagers attention spans are not great so a very long class period just seems counterproductive to me like yeah you're getting the minutes but are they productive minutes again I think it's this is this working still there we go um I think uh it is really about looking the way that we are delivering instruction within that model that makes makes it successful or not successful I'm be very honest when we went to the schedule I think where we probably dropped the ball as a district is that there wasn't in uh time for our teachers to intentionally plan moving to that schedule so we took everything that we were trying to do within seven period day consistently and now we just tried

092to take those units and move them to this schedule whatever we move to we will plan time this spring to very intentionally take a look at our classes and plan for what that looks like in this new environment so I believe longer class periods can be super successful for high school students it's what we do with that time and and what's happening with instruction if we're trying to just take two lessons and shove them together into one that's not a good model and isn't going to work well um we we would need to have some discussions about what that looks like any other questions no Jake with a black schedule how do you how do you coordinate like lunches and things like that when you have if there's four classes two and two we have

093multiple lunches yeah how do you make that work you you end up making one of the blocks longer um so typically uh instead of a 90 minute class I think it's um about two hours and it's very similar to what we would that what we do today so you'd have three lunches you'd have uh one set of classes that go to lunch first and then go to class for the for the block of time uh another uh class would go would probably have skinnies where you go for 45 minutes then you go for lunch then you go to back to class and then the other one would go all class first and then have the last lunch so you break some of the blocks yeah okay yep Caroline we had this schedule at Union Grove

094High School where I taught and it was as a teacher I loved it high school science teacher especially because we could actually get labs done and it was fabulous and for like all of the AP teachers they were huge fans of this just because they had that extra time um but like you had said we were we capped for those classes so we broke up the monotony of we weren't reading about the moon for you know that 90-minute class we just did a lot of different things it was super fun um question about you said we are going to be removing early release could you talk about that I I just um I didn't say we're going to be removing it I just said that whatever schedule that we have it's got to work with

095early release or without and so that's where the flexibility thing comes in um so if whatever whatever so right now our our current schedule is based on an early release schedule if we we got rid of early release we could not go forward with the current schedule that we have we'd had to modify it in some way shape or form so when we got our staff together and started talking about whatever CL whatever bell schedule what whatever um whatever um schedule we came up with it had to work with or without Flex time it had to work with or without early release time yeah so Carolyn we'll be coming forward with the actual school calendar for next year with some recommendations at the committee of the whole in December uh we'll be talking about the

096days off the professional development days early release will be built into that discussion for the board perfect Cher did you have anything else no okay any other questions all right thank you thanks everybody new class proposal yeah so this year we only are coming forth with one uh new course proposal um that would be at our High School uh you can take that off of their Tom thanks um that would be at our high school and that is uh the second layer of the leaders mindset course uh that was implemented this year we currently have uh in the a leaders mindset 192 students and that was with turning students away uh because of the cap in the classes um so we running four technically eight sections um but they're semester sections uh so Rick has

097four four class periods um during the the semester of a leader mindset uh and he has put forth a proposal to do the leadership 2 class which is a semester class for only seniors who have taken a Leader's mindset a leader mindset is very much an individual uh how students can be more successful uh and uh leadership too really brings it to the the larger picture and talks much more about leadership within a school building uh and adding to that and then also uh having compo a component that works with the Middle School um so that is going and the community so it is going more out in that direction so senior only a senior year class uh for a semester not asking for sit in on that class for a little while doing a

098tour and Mr Woody asked me to sit down at the table with the students and those phenomenal their feedback was this was their favorite class how he made them think and how they're becoming better leaders themselves it was was a great conversation with the students so all in favor for part two yeah how do you go wrong leadership yeah okay so we'll bring that forth at the end of the month then for actual approval approval and then uh last thing for student learning is I had been asked by a board member to please um bring forth uh dropping enrollment courses at the high school uh and so I put in there a table that has courses that are showing inconsistent or dropping enrollment uh obviously there is a story for each of those classes for

099instance um in science you'll see foundations physics and chem uh that is a class actually we'd like to see uh shrinking numbers in um because we would like more of our students to just simply take a year of chemistry and not the foundations course so in that way we see that as a a good thing that those classes are dropping uh the physical education classes the three you're listed uh are the three that are listed I believe the reason that we're seeing a decline in those is because we're seeing an increase in uh weights and advanced weights um over that same period of time so again there are stories there so um I bring this forth and if you have any questions more than happy to answer them for you say when we're restructuring the

100high school for next year are we going to take these into account we are we are um so for instance our computer science courses um we are taking a look at putting in the course guide classes that have low enrollment that we've seen it kind of Decline and and stay that way uh potentially offering those classes on an every other year basis so within a junior senior year students would have the opportunity to take those classes but we're being more thoughtful and intentional on when they're offered to help with Staffing and to make sure that we have the numbers in there when the classes actually do run so if they'd normally run at 12 students offering every year every other year they might have 20 24 students in it and that makes more sense to

101run those courses with that so we're we're trying to be more intentional about those classes okay game design is going down really amazing yes okay very good then it blows me away Jerry so with the computer science ones are any of those part of the um academies so all of those courses are courses that are offered in our it uh Academy at this point uh we are seeing uh Decline and enrollment in our it Academy um by pretty large numbers uh and so we've been having conversations just in general about that we have asked um Danny marzal and Jay creger who are helping to run our it Academy or our two of our computer science teachers to take a look at the it Academy and these classes and to make sure that we still have

102a path to a student um graduating with uh the academy uh background and the classes they need to take and in a way that if these classes only run on an every other year basis that we're still okay for those students well with the academy are are some of the things in the field changing that we need to adjust what we offer for our Academy um The Academy is the our oldest Academy and so I know there's certifications and things now that weren't there or are more needed or less needed I think what we see from a decline in the academy potentially is as complicated and as simple as more choice since when the academy first was developed and so as we see an increase in amp our Academy for medical professionals we definitely have

103seen a decrease like there's only there's only so many ways you can spread things at the high school uh and so the need is still there for the Academy the it Academy um but um yeah we've seen a decline as we've seen an increase in amp and our amp numbers are through the roof but just when you talk to the those individuals who are overseeing that if it requires eliminating game design and putting in a different something I I'm just have we evaluated it and re yes analyze what we're offering I get what you're saying yes yeah we are having those discussions kids any other questions all right thank you thanks moving on to student service topics all right so I have Kristen Roberts here tonight she is our social worker at SAR and then

104also um if you recall earlier this year um I spoke about having a part-time aoda coordinator and so Kristen has taken on that role for us so uh she uh as promised we'll be here three more times this year to give an update uh and just to look at the impact that that role is having it is a one-year limited term role and we're going to continue to monitor um how this position is going and uh uh continually look at its impact for students so she's here tonight be kind to her welcome click oh I can use a clicker AES yeah okay um so to talk into the M sorry um just to provide an overview of um what I'll be going over um tonight with Christine um so first we're just going to take

105a look at a systems approach and identify what we currently have in place at tier one tier two and tier three um then we'll take a look at some secondary dat data that we pulled from 2020 to this school year um will provide an over view of um the interventions that that I am working on and then I'll show you a a snapshot of the intervention dashboard that I'm using to track the data and then lastly um just let you know what are some things that have been accomplished already this school year when we look at um aoda concerns some tasks that are in progress and then uh future goals moving forward okay um so when I think about um students who have um aoda concerns and just um students in general I think it's

106really important to look at a tiered approach so you'll notice on on the bottom tier um in general when we think about any topic really related to to education um majority of students at 80 to 90% that's our tier one um so at the tier one level we currently have our our board policies which we've talked about a little bit more tonight um Locker checks access to to support staff so um social workers psychologists counselors um just anybody in the school that the student feels safe with advisory the connectedness survey the health curriculum and then monthly parent newsletters that um I am sending out um then at tier two so that's going to be about 5 to 15% of the population and so um those students might be a student who who has a behavior

107contract um they might be receiving the intervention Prime for life that I was trained in over the summer um the aoda Student Assistance Program and monthly student check-in and then um tier three so roughly 1 to 5% of the secondary population that would be SAR um Community referrals abeyance agreements support plans for re-entry to school and weekly student check-in so districtwide we took a look at um our Trends and so this actually this data was pulled about two to three weeks ago now so it's a little bit old and I know some of the numbers have already changed but if you look from the 2021 in each category you'll see that there has been an increase in every category um and so keeping in mind that obviously we're just at the start of 23 24

108so in 2223 was our highest for alcohol rated incidents or violations um our drug related incidents and violations increased pretty significantly during the 2223 part of the rationale for creating this position uh tobacco related uh has changed more into Vape related so we had created a different category so where you see the increase between 2122 and 2223 um that appears to be going down but our drug incidents have gone up and that is because our um the Vapes that we have been consistently finding generally have THC in them which would be the same uh as marijuana so that's why that I believe that's why that shift has occurred um and then when you're looking at the 23 24 again just keep in mind that those numbers are only to date and then just out of

109curiosity I wanted to see um as I put in my newsletter we've had a number of pre-exp salion meetings this school year and so I wanted to look at our September October data specifically just to see um if we were on a different Trend this year than we had been in years past uh just to give a comparison so if you look at the first tab which is alcohol rated incidents um I would say you know we just pulled the um 2021 to 2223 not particularly significant for just again keeping in mind this is the first two months of school um and then when you start to look at drug related incidents uh over the last two months again there's uh and you start to look at 2324 we have currently had more incidents in

110the first two months of school than we have historically and then I'm just going to skip over to the Vape related um violations and right now we're about at the same Trend as we have been the last couple of years again though keeping in mind that the Vapes are just containing different things which is why those numbers are continuing to flip flap So Christine these aren't these aren't incidents these are students correct all high school correct so interventions um so in terms of student and family engagement um since I started my position I've contacted 46 families um and I am currently providing um services to students through the aoda Student Assistance Program um to 18 secondary students so these interventions include motivational interviewing Prime for life and connection with resources um I know a big

111question is how do we know um something is working um this is a new position and I just think that it's important to recognize that um we need to continue to to look at progress over time and continue to use the the tools um that I have available to determine if substance use is decreasing and overall student well-being is improving as well as reviewing um grades and in attendance for the students that I'm working with um last year um Prime for life um 31 students completed that class um and then this school year um that the number I think right now is roughly like maybe 14 or 15 um students are currently in progress with um Prime for life and then motivational interviewing just to give you some background this is an evidence-based and research

112based method to address aoda concerns um during the motivational interviewing process I I talk with students about change reasons to change it's more of a collaborative approach with the students and um working with them to kind of assess their their own level or commitment to to want to change and then I would use this um one-on-one with students um so just to provide an overview of the intervention dashboard that I'm using um you can see um at at the time I I put this together I had 18 students on my case load that's a breakdown of the year that they are in school and then I also wanted to look at um the number of referrals prior to me working with them so you'll see that on the leth hand side um and then the

113dashboard itself will have the name of the intervention listed um the progress monitoring tool I'm using the goal of the intervention um so whatever that student identified goal is um that we develop together I'd be looking to see if there's not been any change um if there's been some improvement that would be in yellow and then if they've if they've met their identified goal then that would be in green um also looking at the number of aoda referrals postvention so um hopefully that number would b z um attendance um this is a data driven rule um that comes from um attendance works so 80% or below would be considered in the red 81 to 94% would be in yellow and then 95% and above is green and then in terms of grades to where more

114failing classes would be red one failing class would be yellow and then if they're not failing any classes that would be green so what exactly does the dashboard look like um this is just a a snapshot of um the dashboard are there any questions do have one question yeah you're doing like the counseling with the students how involved are the parents with that um what do you mean to like like when they're doing their plans like how to change yeah so I I would say that that is um kind of a case by casee basis and depends on the the student in the in the parent need do you want to so I think some of yeah so some of our students come from a variety of different backgrounds so sometimes we have families that

115are super invested in change and other times we just have different Dynamics where it maybe doesn't um look the way we would hope it would look and so that's really where Christen works on that ownership of a student to that commitment of change and so I think that's um a benefit to having that one-on-one support Al all parents are aware Dale that they're working with Kristen if that's a question you had so um that is often times part of our conversation when a student is found in violation yeah I was more Curious of like how involved as like the parents like as far as the plan to like help at home because that's where going to need a lot of help obviously so right so Kristen does provide a lot of wraparound with families too

116perfect thank you yeah and then there's of course the information in the in the monthly in the monthly newsletters that highlights specific information for parents to know and then a resource Spotlight so where they can go to find more information any other questions Carolyn how long are they in the prime for Life program with you and when do they graduate or when what criteria would they have to meet in order to graduate out of it yeah that's a great question um so Prime for life um dictates the the length of of the intervention depending on what it's being used for so Prime for life is something um that is used as both a preventative tool as well as an as an intervention tool so it would really depend on um if it is a student

117with um prior concerns or if it were be to deliver it as more of a preventative like in a class right now at this time it it's being delivered for for students that um do have a policy violation does that answer your question yeah when do they get out of the program or when would they get out of the program do they have to have you know x amount of months of perfect attendance and successful grades or when would they oh okay yeah so um the number of of sessions would be um roughly like eight8 to 10 hours of curriculum they also changed um Prime for life in the last year to added a 420 program um the original Prime for life was based heavily on uh alcohol use and uh they noticed in the

118last couple of years that they needed to make a change and update their programming also and so they do have a THC component so we're able to Interchange some of that work back and forth which has been a nice addition do you want to go to the next slide sure okay so this is our accomplishments in progress and future goals um so one of the um places that we started was just identifying a case load um and contacting those students and families just to see how the year was starting off for them um I've done um some of my own research been in consultation with other staff and just collaborated on on best practice what will meet the the needs of our students and families I created um an informational sheets so that families were

119aware of what the program looks like then there's a brochure that um condenses that information as well as a consent form um and then September and October and now November some tips for families have been sent home in monthly newsletters at pbms and MHS um and then I also um collaborated with the wesaw school district um by attending the Suburban Milwaukee regional meeting um that was led by um a community resource provider as well as their um social worker who who is the aoda cordinator in the district um and then in progress um I will actually be attending a training tomorrow um it's called espert which as you can see up there stands for screening brief intervention and referral to treatment um advisory and home room and then um working on completing an aoda assessment

120tool and then just future goals moving forward just increasing Our Community Partnerships reviewing um other evidence-based programming having some family engagement nights and then just updating our Community Resources on the district website in addition to that at the end of the month we'll bring back car Salis to talk about which will be another layer of um support for our students and our families which is a network of healthc care providers and then I'm just going to put a little um plug in there for our next Community engagement night uh we'll we will be bringing in Tom Farley which is Chris Farley's brother um to come in and tell like their own personal story about what their family went through with um Chris Farley's passing and so I'm telling you guys because I don't know that

121our students will know who Chris Farley is but I know the adults in this room will and so um but I think it'll be a it's it's had a really good attendance um in other areas around us and so I'm hopeful that that name alone will draw in some some families what's the date I'm still waiting on Brook life to figure out what night so it'll either be early December like second week in December or mid January do you guys have any other questions no thank you all right thank you and Dale just uh um when you asked about middle school or high school to date it has been high school I don't I can't recall the other numbers okay um the first two months of school all right then our last thing uh is

122actually from Stephanie an IAS and and uh and me apparently can't talk now um for the last three years we've had essr funds that were used to pay for a total of 11 positions in the district um as we've reported to the board before the intent of these funds and positions were to help fill any academic gaps that occurred due to the disruption in learning from coid and so there are three positions that we are requesting um to remain uh moving in the 2425 school year so the two positions I'm requesting are to have the uh continuation of two speech and language pathologist positions uh we currently have 41177 students who receive services in the district if you look at the dashboard I put down below you can kind of see how those students are

123spread out if we were to eliminate the two positions we would have to add an additional 81 students to the case that are currently in place um and then in addition to that we just recently had our child find which is our legal obligation to the community uh to allow anybody in our community to bring forth um a younger child if they have concerns and so we had 24 people attend and a 50% referral rate for speech and language so our numbers just continue to grow so that would be my request do you know the growth that has taken place in the last three years in terms of numbers was it 81 is that the increase of speech I'm sure it's higher than that I just know right now those two cases are absorbing 81

124and we're still a half person short so other questions well and then the third position actually is uh to con uh to continue the contract for the secondary math Coach position so if you remember we brought in three math coaches in the district uh with the SR funds um well we feel like with Michelle's position being added and an instructional coach at our elementary schools um that we can absorb our math work that we're doing at a as a district um the secondary math coach started some work that uh with our instructional coaches having 80 to 100 teachers that they're working with uh and our math data uh we'd like to continue the secondary position uh for that math coach so D can ask question yes so the the user funds were a three-year thing

125and uh I'm sure this is going to affect budget somehow do we have those numbers just I mean we can fit this into the budget Craig okay as we move forward into the uh this is the last year the federal funds being available right but we have we're position to do this okay and you two are not asking for just an additional year you're just saying in general permanently these are things we believe longterm we need want could utilize uh yes until we would see our numbers changing um and potentially that position would no longer be needed y there was nine we're only keeping three there were 11 and we're requesting keeping three that was it my question was similar so the other position the other nine position talking to Mike please the other three

126positions you feel I mean the other nine positions you feel we will uh yeah um the other eight positions I think it would be we feel like um the data did what it was supposed to through having those um those positions and that we can absorb what what was happening with those positions in our our daily um just overall say what those were yeah so um the other positions were uh another nope sorry a psychologist um which actually is um the intent was always um to make that a permanent position we just used user funds for the first couple of years while we could um a five uh interventionist positions that we brought into our elementary schools uh to basically follow the data after covid uh and help out with any of those uh Gap

127gaps that we saw learning gaps we saw with math and reading and then two math coach positions at the elementary level so those that those math coaches and those interventionists you feel we can the teachers are able to compensate yes yeah I mean is it always nice to have positions yes but obviously we need to um also be aware of the financial implications in the district and yes I do believe that we are at a place where we can absorb the workload or what what is happening um with those positions and obviously our principles have been involved in the conversation and they're ready also at this point to um help figure out those positions all right thank you moving on to action items hires retirements and resignations good evening I have two um notices of

128retirement for approval tonight the first is Ann Marie capasso and she has currently served as a mathematics teacher at Magano High School the second is Stacy O'Brien and she served as an English teacher at Magano High School very grateful for their service are they staying through the end of the school year then yes yeah I make a motion that we approve these two retirements second we have a motion in a second any discussion or comments all in favor say I I I I'll oppose say no motion carries right we are moving to Executive session Wisconsin statute 19.85% but our attorney is not feeling well so we will just be discussing superintendent evaluation process I will make a Mot