001and if you would join me for the pledge of allegiance the flag the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all cherry would you do michael erica connor here here joel frederick here andy mankey here art schneider here peter schwartz here craig here jill warner here jeremy chelkey here this is an open meeting and has been noted as such we'll start with citizens comments we have one that was emailed in from ron roberts members of the board it is very important that this board act to implement policies to protect our children from the lies and misinformation of crt that is being foisted on districts by the very well-funded efforts of leftist organizations to do nothing is to allow it to
002happen it should be totally banned and at the very least it should be required that all such teaching be only with knowledge and permission of the parent sincerely ron roberts okay and then we will move on to consent agenda i'm looking for the approval of board minutes of may 24th 2021 as well as approval voucher numbers two one through three 133143-1333 eight one totaling the amount of 4.5 million in change and receipts for may 2021 totaling 700 and roughly 16 thousand dollars as well as approval of the pvms extended trip proposal do you have any questions or concerns hearing none it is approved by consent and then we will move into our presentations and welcome our new new student reps thanks for being here guys thanks for having us welcome why don't you introduce yourselves
003real quick and then you can jump into your report i am michael kozinski i'm kayla wilman i'm a senior the mukwonago boys tennis team won the classic eight for the first time in program history on friday june 4th the team went on to be sexual sectional runner-up and six players qualified for individual state which is another program record mhs junior max morbeck was selected as a national youth advisory board member for the sandy hook promise mhs save was awarded a national award entitled to the safe entitled the save promise club award congratulations to the seven singers from eighth grade choir who have been accepted by a rigorous audition process into the wisconsin school of music association 2021 middle level honor choir these amazing singers competed against hundreds of other middle schoolers to gain a coveted
004spot in this year's ensemble they will perform at the end of october at the wisconsin music teachers convention in madison parkview completed the year with numerous end of the year school-wide celebrations the 8th grade students celebrated their conclusion of 8th grade with an end of the year celebration parkview 8th grade students formally ended the year with an 8th grade awards night parkview middle school was proud to be recognized as a project lead the way distinguished school pvms received this recognition for the fourth consecutive year one of only two middle schools in wisconsin and one of only 27 in the country to earn this distinction the wisconsin department of de of public instruction and wisconsin rti center recently recognized parkview middle school for its implementation of math reading and behavior supports at the gold level for
005successfully building a school-wide equitable multi-system of supports aimed at closing achievement gaps parkview is one of only three middle schools in the state of wisconsin to be recognized at the gold level in math reading and behavior congratulations to the pbms students who participated in the han geography they performed well and faced extreme challenges in the questions all right and then for clarendon elementary school they were the first elementary school in masd to be recognized by the wisconsin rtl center in the areas of reading and behavior at the gold level and math at the silver level this recognition reflects their dedication to improving student outcomes these multi-level systems of support help increase consistency of instruction enhance staff skills provide for all learners and build stronger relationships congratulations clarendon also announced their coins for college scholarship winners
006for 2021. please congratulate garrett schindler and mark many garrett will attend bethel majoring in engineering and mark will attend marquette majoring in business thank you to the coins for college committee and the generosity of clarendon families for making these scholarships possible best wishes to garrett and mark clarendon's sixth graders brought their books to life during the wax museum they impressed staff and students with their knowledge creativity and costumes based on a character from their book the track team ended their season with a trap meet congratulations congrats to all the 5th and 6th graders who participated shout out to all the coaches and volunteers who made this event so much fun wacky olympic day was a blast all students participated in three rotations which included hippity hop races throwing rubber chickens and tire races it was
007a great day for students to spend time together and highlight their sportsmanship for prairie view elementary school during the first week of summer adventure mrs mack and her soaring with flying machine students began exploring basic components of flight students were able to virtually mate with scientist charles voice wright he shared his flight and design engineering experience as a team member who designs and tests robotics on the international space station he encouraged students to embrace teamwork and focus on math and science skills next week students will be applying their knowledge of flight to create their own kites mrs mack and her junkyard science students have been creating some really interesting and functional levers from their classroom junkyard students are also able to classify their lovers and identify the fault room effort arm and resistance arm with
008their creation groups have been challenged to build a lever that can consistently move a load of 36 inches their creativity and ingenuity is inspiring and then finally for section elementary school on june 8th they held the section extravaganza during this event 4th through 6th grade students participated in playground olympic events which included a 21 basketball tournament with the winning team playing against the staff in the afternoon the k-3 students enjoyed inflatables that were set up in the gym which included a 60-foot obstacle course hoop shot home run derby and a giant slide and constructed it in 1982 the wooden play structure had been a fixture of the playground of its section unfortunately the playground set had reached its life expectancy and on thursday june 9th the playset was taken down making room for a new
009playground to be installed at the end of the month as a final goodbye to the structure of the sixth grade class an opportunity to sign their name and date the structure before it was taken down thank you okay and then we will move on to the bray architects long range facility presentation so everybody can uh grab a seat somewhere down here we'll we'll transition down there and then we'll begin just in a moment here what's that andy all right well good evening i'm clint selly with bray architects thanks for allowing us to spend the evening with you eric schmidt is also here from cg schmidt he's been in on many of the meetings as we've kind of been working through this process as well again i we've been meeting with the district i i for
010a while now um very frequently i would say since uh since the winter about every other week again just kind of building i think the back backbone of what you're going to see tonight looks good and so again we kind of want to present a very high level overview of where we stand today with this process and again to give you a little bit of insight and then really kind of talk about some next steps as we go through this process so there's going to be four major components we look at tonight educational capacity analysis uh grade configuration options building programs master plan pathways so again there's quite a bit of detail behind each of these so again this is going to be a pretty high level overview and as we meet with you in
011the future we can uh drill down into the some of the specifics but again wanted to give you an update on a number of these so educational capacity and analysis there we go just real quick just a quick district at a glance again i'm sure many of you are familiar with your buildings but are our elementary buildings down to middle school high school the grades served with it within the schools again primarily were a k-6 at the elementary level 7 8 here and then 9 12 at the high school and then again some of the dates of construction of these again these dates we always seem to be chasing our tales because in our world we look at the drawings and what date shows up on the drawings which might have been the date that
012you know they were finished being drawn and then there's always the dispute of when it was finished so there we might be a year or two off what we show here but again uh general uh idea of where we're at again really thankful to be part of the high school project in 2018 and then we did help with the secure entries at a couple of the elementary schools in 2019 educational capacity um analysis and and i think kurt webelhouse is here and i know he uh led led an effort uh through this a couple of years ago so we're kind of we're kind of updating that or just taking a fresh look at that as we look at it there's a number of different ways that you can calculate capacity just three of the most
013common ones we see are square foot per student number two is class size and utilization and number three is uh gross building size just uh again kind of a number of different ways to to go about that we really believe kind of the best way to evaluate is is looking at class size and utilization so specifically looking at the buildings specifically looking at the room usages that you want to do and when we talk about this this is educational capacity not building capacity so trying to dictate again on a day-to-day basis how many students do we do we want to educate in the buildings for the the best use um for the students so i'm gonna go again this is gonna we're gonna go through this pretty quickly but again just to kind of show
014you an a general update and kind of some of the methodology at the elementary level this is pretty simple um we we typically will look at each of the grade level classrooms so first grade classroom second grade classrooms and in this case again working with the district on what class sizes we would like on an ideal perspective for each of those and really just add those up it's pretty simple at the elementary level we don't take into consideration the gymnasium we don't take into consideration art rooms and special ed rooms and stuff like that because those are where this you know the students are pretty much starting out in their again first grade classroom and then moving to those spaces and coming back so again elementary we're really looking at those grade level classrooms again
015going through this process a first grade classroom might become a second grade classroom the following year it might be an art classroom so again the analysis is somewhat of a you know uh a moment in time and and again so we evaluated the the rooms kind of based on how they were used i believe from the 2000 sort of the pre-covered year so this the analysis would not take into affect you know kind of what happened over the course of the last year as we look at middle school high school a little bit differently a different analysis we there's a many more rooms to consider the class schedule is much different again we don't have a sort of point in time where everybody's in their home room generally so many times they're spread throughout the
016buildings so we have to consider you know all of the different spaces in terms of how many students could possibly be in those so again these are the numbers we worked with the district to determine obviously as you can see if you would say well we want smaller class sizes of 25 that will definitely change our our capacities of our buildings or or of the other way we're going to shove 36 kids and you know we're not going to do that but if you know if we say we're going to we're going to show more that's going to also affect the capacity of the buildings high school same same story again there's a a number of different spaces in here and you can see again specific to that building you know we took into consideration
017you know the the various um gym spaces and fitness spaces and so forth that are again unique and special about the high school as well as there we go some of the specialist spaces as well within the building so as i said elementary is relatively simple you know it's a it's it's a number of students per grade level per classroom um it's that one's pretty easy the middle high school we apply what's kind of a utilization rate that helps us to dictate again an ideal scenario of how these spaces are being used so the analysis we used for mukwonago in this case is at the the middle school level again in its simplest form and i think the class schedules much more complicated than that but the way we kind of simplified it down is
018that there's a roughly kind of a four four ish period per day again it's a little more complicated than that and we said that the utilization would be three out of four periods that would be used um 75 the way we was distilled the high school level was eight periods out of the day and we used six as the kind of the utilization for that so this 75 percent here is kind of what then goes into the calculation for the occupancy meaning you know again it's not every single seat and every single room is being utilized there's off periods there's times where the rooms are um empty because the teacher has a prep period or lunch and those types those types of things so again um you know the part of the calculation for this
019so again this is a very high level quick overview then of kind of the summary um for for that information so here you see kind of the the calculation of that methodology too this was the 2021 enrollment and then some of the general basically showing we were you know just under capacity for most of the elementaries or very near capacity in some instances and then the middle school high school showing showing some room now again this can be very much debatable and depending on how we swing the pendulum of those those class sizes if we again if we want smaller class sizes and that's a goal that certainly brings that number down if our utilization would change it also can affect that so again um some again some data to provide a backbone for for
020this process the next thing we looked at with the administration team was great configuration options so again we'll return to our district at a glance information so again operating as a k-6 7-8 9-12 district what are some other possibilities um that we would consider um so again the top one here is our our current configuration and we really didn't we really didn't explore any other options for the high school i think the district is is pleased with the 912 model for the high school so again we did not bring that to the table here but again some of the things that were considered is going to a k-5 type strategy here which would take our middle schools to a 6 8 or even going to a k4 model which would either have us be at
021one or two five eight buildings or possibly going to a model of a fifth sixth grade intermediate and a seventh and eighth grade middle school again there there might be other um scenarios we would want to explore you know we could look at a pre-primary type situation where you maybe go you know k through two or k through three and split things up a little bit differently but i think in terms of the way we discussed it with the admin team just in terms of the the starting point for this process we sort of felt like these are might be the the most logical ones to initially consider for the district some other considerations as we went through this process is 4k so we do have 4k currently in a few of the buildings in
022the elementary buildings within the district but there are most of the program is in partner sites throughout the community so as we go through this process as we master plan out for the future what is the future goal for 4k is that something we would like to integrate into more or all of the elementary buildings as we go forward or is that something we want to preserve with within the partner site locations uh the other consideration is um all-day 4k um again that is something we're seeing gaining more and more momentum uh throughout the state um we imagine at some point in time that's probably going to be the norm versus the rarity so again do do we plan for that or what is the future plan to accommodate that if that is something that
023um that again is mandated at who knows when in in the future my personal guess is that's something you know more of the declining or steady enrollment districts are going to start to offer and likely force the hand of many others again that's my personal editorial on it but again it's something we're having more and more discussions with that in a number of different districts a couple other things the expansion of the tech ed program at the high school again very proud of uh the work we did over there back back in 2018 and the successes of that and i know the staff over there is looking for some opportunities to expand that program and continue on the successes there similarly the family and consumer ed area the kitchen areas within the school specifically that
024program has been extremely successful i think i toured through there maybe it was a year ago and and they well it must have been more than a year but um they said they're teaching 12 sections in an eight period day and you say how how do you teach 12 sections in an eight period day and they said exactly so um that's i know we know that's an area that's been very successful and has some need the next two print media center and district operations and maintenance those are two areas within the high school a bit in direct response to the the two sections above that you know again as an admin team we've kind of looked at those are are they best suited to continue to function and operate out of the high school or
025is that a solution to free up some space within the high school to maybe address some of those items up above whether it's tech ed or actually a couple of items below this as well so the other programs that we've discussed where they should be where they should be located on what type of space they need are the 18 to 21 year old program soar and then some thoughts about creating an employee clinic for the district so again this tonight was intended to be a bit of a high level overview again the goal is to kind of get to the last section so i do have one more section before but i do want to pause here just i guess open it up to see if you had any questions so again within a lot
026of these discussions and again there's tons of detail in these documents but what we've been working with the district and i do applaud the admins attention to detail and um thoroughness and looking through these is for those different grade configuration options and and some of those other things we've gone through and created a a kind of a sample or draft building program and i did obviously did not include these today there's there's a number of different programs for each of the elementary various options so this is again the title page from the k4 option uh the k5 option and then this k4 through fifth and then this was uh without k4 so k5 through fifth um fifth grade so again kind of all of those different configurations as well as the middle school configurations we
027we tried to create an ideal program situation so in essence it's it's really sort of almost looking at what what a new facility look like in each of these instances or creating a building program for what we think a new elementary school would look like or a new middle school look would look like and what that eventually will allow us to do is obviously if a new building were considered we have that but i think more importantly as we look at what needs to be done to the current elementary buildings to make them accommodate what the goals are for the spaces or convert the middle school into some other type of configuration this is kind of the benchmark that we're sort of working from to develop a solution for that so again we've kind of
028gone through and created these for i believe every different option that we've we've kind of considered in terms of those different configurations so that brings us to master plan pathways so you should have an extra handout because i don't expect you and i certainly can't read what's up on the board tonight or right here a handout with you i do have i do have this magnified for each various options uh but again working through with at the admin team we've created um basically six different options i think one two three four five six yep six different options that explore kind of each one of those great configurations so what would sort of be the big move to achieve each of those different considerations so as we always would in in each of these scenarios there
029is kind of an option one um i i don't want to say this is sort of the the status quo options so this would be basically maintaining the current configuration but likely as we would go through and look at each of the buildings we would you know maybe recommend or take a look at some updates needed as we walked around the middle school today obviously some needs within this building so what do we need to do within this building to continue to function as a seventh and eighth grade facility um and and meet the needs of of the staff and students within this building likewise for for the elementary buildings we would take a look again the buildings function in those capacities now in terms of of the configuration but that would be kind of
030the the plan is to uh continue to maintain as maintain all existing at current locations 2a would be to take and create all of the elementary buildings as pre-k through 5th grade which would make the middle school then a sixth through eighth grade building i'll start with the middle school in this particular case we are we are saying you know taking a look and and i would kind of call this creating a like new scenario where again we would make modifications additions renovations to this building as necessary to accommodate the six grades being added at the middle school and then again within each of the elementary schools this option preserves kind of the 4k locations that currently exist but then the remainder of the buildings just remain uh k-5s so prairie view and big bend
031would be the two locations where there would still be 4k the rest would be 5k through 5th grades 2b similar situation we are keep we're going with pre-k fives um at the elementary buildings six eight at the grade school the only difference here is that we are showing that every single elementary building would have a provision for 4k and then in this particular situation we are showing that eagleville would close so eagleville would no longer be a a an elementary school so each of the capacities then that we're showing for the remaining elementary school buildings would would need to respond to that get a little bit larger to accommodate the the loss of that facility so again middle school 6 8 elementaries are all 4k through 5th grade all right so this is where things
032uh i get a little bit more uh i guess a little more unique um this consideration would be as i described would be to take uh fifth and sixth grade and create an interme intermediate school so our elementaries would be pre-k through four and in this case we are showing all of them as 4k again in the theory and this is if we do remove two two grade levels out where we are freeing space up you know quite a bit of space when within each of those schools so they should have room for 4k we're suggesting here that this building would become the fifth sixth grade intermediate and then we would create a new uh seventh and eighth grade middle school the thought behind that is as you saw and we kind of described you
033know that some of the amenities within this building in terms of being a newer and modern middle school it would give us the ability to really respond to that from the seventh and eighth grade level with a new building and then this building as a fifth and sixth sixth sixth grade building would would likely function function well in that capacity again would still need work would still need renovations and updates but again the the theory that could obviously flip the fifth and sixth graders could get the the nice new building and the seventh and eighth graders could remain here again with with updates 4a is again pre-k through fourth grade at the elementary level fifth and eighth grade or fifth through eighth grade middle school in this case we're showing one elementary school i'm sorry
034one middle school as a fifth through eighth grader this would be a very large building that would be a very very large building it'd be about 1600 students again roughly about the same size as the high school that would be a pretty big building for this site given some of the current challenges you have on this site again all the elementaries as 4k through fifth fourth grade and then again eagleville is coming offline in this situation here kind of recognizing that that configuration would create a very large building here the this next option 4b again basic basic same concept in terms of the grade configuration but in this case we we would suggest two fifth through eighth grade buildings so again this building could get renovated and updated to be one fifth through eighth grade
035building and then we would create a new um fifth through eighth grade building somewhere else uh in in the in the community um so again that would roughly be about 800 students per building in that particular case so i'm gonna pause there kind of before we go to next steps again this is kind of a first pass um of things in terms of um i think some various options we thought were at least worth discussing worth having the conversation there's likely 10 other ones that we could dream up today if we we sat here long enough and and thought about it so again kind of open it up to any questions you guys might have about any of the options i mean in other districts uh throughout the state yep yeah yeah that's i would
036say that i mean the two most common types of school districts are either a six eight middle school or or a five eight middle school throughout the state yes i mean it's it she asked do do we see two uh con you know right other districts throughout the state where they're running two five eight buildings yeah i mean again i think i think it when you're looking at the the size of the building that's really what we're sort of we we do not see any sixteen hundred five eight buildings so that's why again if again this might be a terrible idea for mukwonago we're just we're showing it so again when you kind of go back i would say no there there are not any sixteen hundred student 5 8 as far as i'm aware
037of but there are certain oops there are certainly two you know 2 800 student middle schools is actually a pretty good efficient number for a middle school if you said you know what's what's a good size for a middle school that that you know that that's a pretty good size where you have full-time staff at at you know all of the various positions that you'd have oconomowoc um a bit i think it's again we kind of we kind of look at these numbers are the existing capacities so um eagleville is is a unique situation it's a you know we would refer to it kind of as a one a one track school so there's one um great uh you know classroom per grade level within it and and again as we kind of look at
038the remainder of the school again in terms of a efficient um elementary model that again kind of roughly four to six hundred student elementary is where you get the most efficiency in terms of full-time staff for special ed art pe that roughly translate to a three section or three track or four-track uh elementary just to give you a frame of reference so you know four first grades second grades and so on i believe that with this size we were closer to the three track for most of those considerations with that roughly 400 student scenario i'm gonna have to double check but no we haven't gotten quite that far yet no um it's been me uh the question was how much of staff and administration we've we've we've mainly worked with the admin team so um
039you know pupil services special edge sean andy tom in their group um i mean sean have have have you kind of what conversations have you had with um i guess staff for admin within the building at the building level years uh um and i think part of showing it to you too is again uh you know we would never consider option you know 2b like that's you know as a board we wouldn't be comfortable with you know x or or even or i think more importantly is we're still very much at this information gathering kind of i don't say throwing mud at the wall type situation but really just testing and exploring different options at this point in time because again as we go through this process i'm sure community members will say hey did
040you think about and hopefully you're able to say yep that was option 4b and again we'll go through this process and talk about pros and cons and you know yep that was option 4b but we didn't consider it because it created more busing and we didn't want to add another building and you know x y and z you know that that will kind of be able to talk to us talking points so again very much at the early stages of this overall process uh okay any other questions i guess yes a little like a phasing um yeah i mean i i think part of why we go through this process is so that we do know what the pathway is so um you know if we we do know what this building is going to
041become so for example we don't renovate a wing of the building and then you know two years from now convert it to something you know then it becomes a five six for example again i'm not saying that's happening but again part of the pathway is is finding that path and then and then yes that will allow us to prioritize and figure out or phase how this is going to be implemented again most districts can't do everything in one fell swoop um so again we have to figure out a way to to get there and allow this to guide your decisions over the next again 5 10 15 20 years just kind of i guess inviting a little bit of dialogue is there any configuration of grades or anything maybe you've heard or thought of for
042maybe what this would look like to i don't know create whatever it would be option five a or whatever or does this again kind of going back to this this initial slide um yes understood completely understand and again that's why we kind of kept things high level today too is to just but but again just asking the question if there um there was anything else again as we kind of go through this process we can kind of work through to have that prepped for you guys next time but there's trust me there's plenty of here and plenty of variations to look at and consider with with each of these options as we have it now foreign um i could get you a list off the top of my head we're doing one right now in
043west appear i believe that oregon school district has one i can get you a list of that off the top okay again very high level then just kind of the the next steps um we're going to continue to develop these options that we have here like i said i think we're going to start to talk through again at the admin level some of the pros and cons of each of them again to just start working through that and next time we meet with you again i'm i'm sure we'll we'll share some of that and get your input on that cg schmidt is going to start to help again at a very very high level just start to provide some preliminary budgeting for some of the efforts that we're looking at with within each of these
044and then again just again at a very high level like tom said in terms of the financing and some of that stuff start to talk about you know i mean are we talking is this something doable over five years is this 10 years is 15 years just again very high level um what what are some of our options that we can consider for some of these items thank you guys very much um okay okay so we are going to move into our student learning committee our committee updates my computer all right so on our we're doing that in actually okay okay we um went over the um cte partnerships which we're going to do in action items we looked over some policies which we have no changes to and we approved what you approved earlier
045the washington dc trip and the director's report regarding virtual yeah so i did want to give i gave an update at student learning committee on where we were at after opening registration for the virtual school for uh possibly the 2021-2022 school year i wanted to give an update to the full board tonight we are only at 21 high school students 912 who have registered and i guess we're looking for a little bit of direction from the board again as far as if we stay with those numbers so i do want you to know that we've put it out there multiple times to the community we actually put out and contacted current open enrolled students 912 who are leaving our district and communicated with them on the option to start this to get people in we
046communicated with the 50 it wasn't 50 families probably about 50 students who had originally expressed interest in the 912 when we did the original survey and we're still sitting at an enrollment of 21 currently tonight um so we're looking for a little bit of a direction if we stay there i can't um say at 21 that financially nor i'm sure will tom say that that is probably an incredibly feasible for the district um we're looking in july by student learning committee to give an update again and and start to make some decisions just because we either need to start hiring and moving in that direction or not but at 21 we're questioning whether or not the board would support not moving in that direction at that point or continuing in that direction as a long-term
047goal so what do you need to hire some teachers for this correct correct and when is when is the when is that time to do that or not do that yep you don't want to tell these teachers you know what thanks but we're not going to do it right is it too late for that or we hired the teachers no we have not done any hiring for the position yet so um we're not in that situation i guess like for instance the next student learning we had to push back so it's on monday july 12th i would not want to um to build a successful program go past mid-july too much in in order to have a program that we're going to be proud of launching it we've been through our options quite a bit
048as far as i'm concerned we have to make a decision when stephanie mid july okay the student learning committee is on july 12th and so we'd like to decide at that time we're going to move forward or not with those 21 students we will explore options with those families to provide virtual instruction it just probably will not be the mukwonago virtual program that we'll be looking at outside options when when we as a board were talking about it i mean we're trying to shut off all the people that were leaving our district right and and they've got no interest so we sent out i think identified what will be 60 some families 9 12. we have not had anyone come back in that registration really you know i do think realistically it takes time to
049build that and a reputation they're going to be comfortable with because it's it's i mean if they're comfortable with where they're at i'm sure the discussions in the household would be let's finish up there and and then we build it as we go but it's to what end financially are we going to do that to build a program um versus say there's there's just not enough interest at this point i mean that was our whole goal and right and if we're not right doing that i don't know the reason for doing well i agree with stephanie that we probably will not be able to convince too many of those 912 virtual students to come back to our mhs virtual program but what we want to do is start preventing them from leaving so if we
050have a family that's in eighth grade going into ninth grade for next year they're not going to go to e achieve in waukesha or mcfarland or one of the other options they're going to come to our program instead stephanie what are the what are the you said there's 21 are they all freshmen are they how how what is the divide i would need to get you the breakdown i could do that tomorrow i don't have it in front of me but um it's it's pretty evenly divided i think with you know four here five here how many do we need for it to be financially feasible for full-time staff i think we were thinking 50 if we were going to hire a full-time social studies science english and mathematics instructor uh correct me if i'm
051wrong 50. yeah so we have gotten 50 to be financially viable probably and again you had capped it at 125 because we didn't think we could provide a decent program that first year over that um yeah we're aways from that right now stephanie do you have any comparison to how our potential enrollment is uh comparing to other districts in the virtual virtual yeah i mean aren't you a little aren't we a little surprised after all we've been through that now we're down to the final analysis and where we were screaming to provide a quality education we did the best we could and i think we did a good job at it now when there's an opportunity it's like nobody wants to do it i wasn't finding that interestingly we expected more um and and had
052an interest in more i i do question i mean when i really stand back and think about it um maybe the timing is really not right because of the nationwide backlash of what happened and a recognition that face to face um is is better for many kids um so maybe we're presenting it at the complete inopportune time to have that direction over after what happened in the spring of 2020. is there any work that we can do to advance the program without actually offering the program or is there a way that we can can your microphone just please we could not staff with full-time teachers at all with with that many advancing the program my my brain is flying right now and i'm just not sure i have an answer for you right now on
053that well i think what what we would do differently is start sooner start marketing advertising in the fall for the following school year that we are starting a virtual program so i i think there's some if we if we do not move forward this year we're going to have a conversation about maybe initiating this conversation much much earlier in the school year for 22-23 then kayla would it be viable to hire staff that could teach both in-person and online and would that be more feasible financially we absolutely could look at that with overloads of teachers to go in that direction didn't we have something for the kids that got sent home there was two different ways of doing it they could have a full time at home and then we had a set up where
054the kids that got quarantined though they were actually taught by their same teachers so the live streaming i i don't think that we want to go in the direction of continuing to consistently have our face-to-face teachers live streaming i do think that that took away from the the teachers did a fantastic job with it but it was hard to split those but through overloads we could look at teachers who would agree to teach some virtual classes in addition to their face-to-face responsibilities if you're going to grow it the best thing to do if we want to do it is to do it slowly it seems like the most logical way to do it is to start out with a hybrid and then gradually work your way up you'll learn a lot of lessons you'll get
055a lot of it out of the way when there's you learn all those lessons when there's 50 kids instead of 500. sure if we want to do it i don't think you want to band-aid it though i mean 21 kids let's move on let's talk about july 12th we can hypothesize all night we keep this thing rolling is it okay yeah it seems like if the demand isn't necessarily there then is the supply necessary so i mean if you guys have strong feelings either way come to the learning committee on the 12th and we'll kind of see what the update on numbers are if it changes at all and finish hashing it out does anybody have a strong opinion as to whether we want to do it at all if we had the kit if
056say we had the 50. well again it was before this whole culvert thing we were losing them to the online schooling and so our job is to try to keep our money here yeah and so it was a great idea but it's not a great idea at this time and i think it's got a lot to do with the timing and stuff so i would not pursue it now i think there's a virtual fatigue for sure that maybe it's not a no but maybe it's not yet yeah not yet everybody got their taste of it i think they're like nope i think it also says something about our teachers yeah but that's something i i honestly believe that i mean we've found we've learned a lesson okay and please know that we if the decision
057is not to continue it we will work with families that still have medical issues possibly headed into the fall based on on vaccinations and we'll work with those families to figure out something that works for them okay anything else otherwise we'll move on to personnel committee okay mary all right personnel uh we went over some policies we don't have any changes or updates to bring to you um we did talk about staff compensation plans for we talked about staff compensation plans for next year and um just on a high level and we'll be going into more detail later and then we went over the hr director search which will be coming up at the end of the meeting thank you all right and then finance and facility committee update jill um we reviewed policies again
058and there's a key policy that tom is requesting a change on what you believe is an action item that gives him a threshold ceiling um to not see competitive bids and items um now up to a hundred fifty thousand i see that you change that so that will be an action item that makes your life lot easier this has to do with the additional assert funds that um are available for him to make purchasing decisions on technology and supplies okay okay um let's see we tom gave us also an update on um fund 73 investment for third quarter everything is on track i think one of the biggest changes you're also making is we're moving to offering individual employee account access which will i think help make our employees more invested in what they will
059secure at the end of their retirement is that a fair statement yes so hopefully make your job a little easier too i think so right and then we had budget reviews on the current budget everything's in great shape and no surprises we have everything under tom has everything under control at this point in time and then he gave us another prelim on next year's budget which is you know there's a lot of changes that could come we're making some assumptions right now that there's not going to be any huge increases in um state funding and we're going to have to live with that and decide how we spend it miss anything no you got it all jill anybody have any questions for tom on any of that do you want anything you want to add
060no i just i guess i would just add that in terms of this current budget year we're we're in a good spot we we came in underneath we our revenues came in as expected our expenses came under in some areas and if you have questions on those i can give answers looking ahead we do have opportunities as we talk about uh compensation plans for next year and indefinitely there's an opportunity there to do that so despite the fact that we are not getting increased funding at the state level more than likely like that's not a done deal yet but it seems somewhat likely at least in my opinion we still have a chance to to make some moves there so things are looking good right now financially speaking all right thank you we will move
061right into action items we have appointments resignations and retirements so it's very appropriate that we're at parkview tonight because we have two long time parkview middle school teachers that are going to be leaving us due to retirement and so we want to congratulate lucy jensen and jeff hopper both have decided to retire uh they have been here several years i'm sorry i don't know how many years but i can tell you that they've done a fantastic job with our students and so congratulations to lucy and jeff we do have some resignations kalina ziller occupational therapist joe daithy special education teacher and emily deck music teacher and should i continue on with the appointments we have several we can take we can do this one right away do i have a motion to accept motion i
062have a motion in a second um any of their questions or discussion okay my only question is um are we on track from a hiring standpoint to the best of your knowledge at this point in time for what you're trying to replace yeah we're in good shape i i can't say enough about our principals our assistant principals uh christine and her staff they have really worked hard this spring and early summer to keep up with all the hiring that we've had to do and we've really brought in a lot of good people we're excited to have them join us in the near future and i can read some of those names right now if you'd like well we have a motion in a second on the table so let's just quick vote on that all
063those in favor say aye aye any opposed no okay motion carries now appointment yep so our appointments grace ports english language arts at parkview middle school amber karch prairie view elementary 4k teacher chris ann wills eagleville elementary cross categorical special education and homebound instructor madeleine peterson business education teacher at mhs riley roberson general music teacher at prairie view on the back side bailey avers school psychologist for prairie view kelly mckenzie cross categorical special special education instructor at big bend drew jensen science teacher at mukwonago high school catherine cheryl uh work seminar teacher half time at mhs alexandria koenig a literacy math interventionist at rowan hills austin meyer special education instructor at mhs and then hanan kaladi parkview middle school special education instructor so a lot of people promotion i have a motion and i will
064go ahead and second all those in favor say aye aye any opposed thank you motion carries fund 73 valuations yeah so we uh talked about this at the finance committee meeting in may we didn't take action on that but we're looking to do that here right now so every two years we have post employment benefits that we uh give out as a part of our compensation package mostly to our teachers there's a liability for every school year that passes if you're getting one thousand or fourteen hundred dollars or eighteen hundred dollars per year of service based on whatever tier you are as a teacher every year that passes that liability grows it's our job as a district to pre-fund those liabilities so we don't put strep financial stresses on future administrations um so we we
065fund this as we go we have this valuation done every two years we're currently at a 89 funded status so we dip down a little bit from where we were but i think most any school district would gladly trade places with us in terms of what our funding status is so uh just to address that real quick we did in our budget this year we had 400 000 set aside to fund this and we did that already we'll look ahead to in july we'll have this conversation again to perhaps transfer a little bit more and get back to that fully funded status but we're in really good shape the evaluations are something we want to include in our urine financial statements so it takes action from the board to just acknowledge that and to uh
066to inc to say we're going to include these in our urine statements so just looking for action on that i will make that motion joel second and that is to include the valuations in our year-end financial statements any questions or comments okay all those in favor say aye aye any opposed okay motion carries soar contract yeah it's uh contracts uh that we sign we get your permission before we do them we are looking to extend our contract at the little lane rose facility where on the east side of that building is where we house our soar program so we've been there now i want to say three years uh that lease ends in july so we're looking to go ahead and just renew that the terms of the lease are staying the same the rates
067are staying the same so i think it's more that's just the formality at this point so looking for your permission to extend this lease one more year i'll make a motion to approve that second i have a motion andy and then second cherry any discussion all those in favor say aye support staff handbook updates yeah so we made some updates over the last several years and we just lumped them all into an update here of the support staff addendum to just make sure that we're current most things are just nothing very material i would say the changes in the support staff handbook we just clarified how we awards uh vacation there's any questions that can answer those i do know that at the finance committee meeting the question was asked in terms of retaining supports
068that better should we pay our staff more often currently we pay all staff every two weeks i inquire with my counterparts throughout waukesha county and i heard back from all of them most districts pay on the 15th of the month and then the last day of the month whether that's the 30th or the 31st a small handful of us pay every two weeks so basically that's 10 months of where you're getting paid twice a month and then there's two months where you're getting paid three times a month so we looked i looked into that and in terms of like the stress or the added workload that you're putting into pain more often that it would be we would change the nature of payroll pretty dramatically for the person who does that for our district it
069would it would become much more burdensome this friday for example we have a payroll that we're running we have to submit that to the bank by noon on wednesday in order for everything to hit the bank accounts on friday so if we want to do this more often we're gonna it's just gonna be it's gonna be an undertaking that we can talk about it some more but it doesn't seem that if it's an idea worth pursuing we'd be the first ones doing it we just want to think about that a little bit more so i just want to address that real quick because i know that we can talk about that again at the finance committee level but i did inquire are there any questions i can answer about the support staff handbook for anybody
070okay do we have a motion in a second we're still talking i'll make that motion that way yeah one second and jill's second any other discussion okay all those in favor say aye aye any opposed teacher on call contract so teachers on call is our substitute support provider we've worked with them for just over a decade now prior to working with them we had um in-house people get substitute teachers at all of our buildings but now the norm is to work with somebody to provide our substitute teachers they do the recruiting that they do the hiring they do all the behind the scenes stuff to make it happen for us so our two-year contract with teachers on call is coming to a close at the end of august there aren't too many competitors in this
071kind of niche market is what i'd call it there is one we looked at edges staff they they have 500 districts 500 school districts district nationwide three of them are in wisconsin they seem to have some potential and competition is good here it helps keep the price honest but at this point in time i think i'd like to see more from them a bigger presence in wisconsin before we strongly considered making a change i think the service with teachers on call has been pretty good um so there's really no service issue that that i'd say is is there and that we need to look somewhere else teachers on call is looking to uh increase their their surcharge so their surcharge was uh they're looking to up that to 29 that's in line with what other
072school districts in waukesha county are being charged so i i'm making the recommendation to uh and finance committee as well as to approve this contract and extend it for two more years do we know what the people that are using the other place are being charged there are other edu staff that competing to 25 that's my understanding so i'll make a motion that we approve the two-year extension i second it andy emotion cherry a second any other question or discussion how difficult is it to get a quote from them is that again how difficult is it to get a quote from them actually what's the what's the what are we paying i mean what's the what would we save do we know what we would save by getting a competitive i ballpark it between 20
073and 30 000 annually is what we would save no no no if we moved that would be the savings but the service may not be equivalent that is correct i at this point considering it like here in june um the the handful of districts that that have worked with edgy staff have it's it's just started their relationship is just starting before we jump in to a business relationship with them i'd like to see a little bit more to make sure hey everything's good not having substitute teachers if you have a shortage that's we we'd be not doing well as administration if if we have empty classrooms with with no teacher at the front are we agreeing to a two a one or a two year two year and we did discuss this at length at
074the at the committee because we were aware of it and we just said you know let's make sure we're not just doing it because we've always done it yep um but there's also some value in having um a reliability to have our our classroom staffed appropriately so i do you know if you don't think watch it if i understand where you're coming from yeah you need to find the best price you need to find look at all your options like i believe in that we do that um but i don't want to make a change for the sake of making change unless the quality of what we're getting is totally there if it may be i just want to see some more references i want to see more them continue and sustain success in wisconsin
075and and then that figure and give them two years to establish themselves and then that's how i see it right now as we get we get a good grasp of what other people are seeing and go from there make sense yep i do have a motion and a second on the table any other discussion okay all those in favor say aye aye any opposed okay motion carries neola policy yeah so i am bringing this before the the committee or i'm sorry to the school board tonight it 6325 is our policy on federal funding in how we procure how we buy things with the federal funds that we get uh we're in line to get some considerable federal funds here over the next couple of school years um right now there's three there's five categories of
076purchasing and there's two of the methods are informal purchasing so if we buy anything less than ten thousand dollars we don't need to get quotes now we typically always do there's almost no reason why we wouldn't get quotes unless there was just a one-time product or a one-time service that only one entity provides um so micro purchasing is when we purchase things that are under 10 000 um small purchases is what we're addressing right now small purchases is uh our old policy said anything above 10 000 but less than 20 would tell our policy states that we need to get an adequate number of prices or quotes so adequate it doesn't have a specific number to it but we're always getting three at least always getting three under federal law we can set the high
077end of that up to 250 000. once we start spending over 20 thousand dollars we would start to get into the formal procurement processes and that would ask us the next step there is to start doing sealed bids when we get federal funds and some of the things that we've done already here are you know when we buy chromebook chargers so that we can convert on a snow day or a cold day to a virtual day and not to have kids come back in the in the summer time we don't need to do sealed bids to get chromebook chargers we don't need to get sealed bids to do chromebooks you can get those you can get those quotes in less than an hour from a number of sources so what i'm asking to do here
078is to change this policy so that we our small purchases goes up to a hundred and fifty thousand dollars when we start to buy things in aggregate that over a hundred fifty thousand dollars that's when sealed bids become something that we would do so in looking around i talked with our auditor here recently to see uh what his comfort level was and what uh chuck krieger for those of you who have been around here for a while you guys know chuck i asked chuck for his opinion i looked at other neighboring school districts to see where they're at um so i i am recommending that we that we set the high end of the small purchasing threshold to be 150 000 when we start to spend over that that's when seal bids occur so that's
079my recommendation here if i realize that this is what you just seen here for the first time tonight so if you want to wait on that and talk about it some more that's fine if you if you're good so this hasn't been discussed in the comedic in the committee we talked about it last friday excuse me last monday at that time i had said that the high end was 250 000 that's the highest amount we can go um it's still called a small purchase and i had said that to the committee on last monday but i'm walking that back saying let's walk that back to 150 000 and i'm recommending that right now eric i'll make a motion we approve it i'll second it do we have to waive the first reading we have to
080wait the second reading second wave the second reading okay so we'll start with that first would you like to make a motion in a second to waive the second reading motion second okay so we'll be voting and waiving the second reading all those in favor say aye aye any opposed okay so now we can take the motion to accept this policy as is do you guys want read motion so annual motion jail a second any other discussion okay all those in favor say aye aye any opposed okay motion carries thank you you're welcome school store half credit so dustin lehmann came to the last student learning committee to update on various cte issues mainly at the high school two things that came forth from the committee to do an action item on tonight the first
081one is to allow the students who are working at the school store to get a half credit similar to students would get a half credit for for work seminar for their work portion of it or a youth apprenticeship program which actually you can get more credits than that but we're asking for a 0.5 credit in addition to the coursework for working at the school store for an hour of their day so stephanie you're saying do you think this is a great idea for the kids to yes motion second i have a motion and a second any other questions i have a question so each student works an hour every day correct well an hour on the periods that they have free so it would be three times a week um with the schedule that we
082have all right so it's not just open a certain time during the day cool it's open all day right it's during the hour that they would have free to work in there or before before or after school when they could but there's coursework that goes along with it which is right we're saying it should be eligible for a credit correct half credit who had the second on that i'm sorry okay thank you then the second thing that came up from that uh committee report um would be our acp program that's our academic college and career plan wait let me finish this we'll go down this one sorry okay any other questions on the school store okay all those in favor say aye aye any opposed okay i get lost and all right sorry okay so
083um we also talked about the academic college and career planning uh and where that process was at again this is a statement requirement from dpi that um that we do this mhs has done a great job of building a really solid program for our acp we are looking to make it now in the presentations the students do that it is part of high school graduation that those presentations are are done i do not see any students in our high school not graduating because of this but we would like to at this point in the acp process make it a requirement of graduation that they do their presentations on their college and career plans i move that we accept that what does acp stand for academic college and career planning of course so we have a
084motion by cherry i'll make a second any discussion or questions okay all those in favor say aye aye any opposed [Laughter] they have to do it anyway it's already a dpi thing oh you're locked in now buddy we did get to see some examples i'm sure dustin would be happy to send you some samples they were very good you'll be doing it and then we'll move into unfinished business and i'll start with superintendent's report real quick i just want to give you an update on our summer school program which is thriving doing everything is going extremely well at mukwonago high school 1160 4k through 8th grade students are attending our summer school program so it's really been a wonderful success eagleville finished up their summer school program last week thanks to art for helping out
085with the hot dog grilling and distribution we appreciate it so uh fantastic another fantastic e3 eagleville summer school program in addition to those 1164k through eighth grade students we have over 300 mukwonago high school students also doing summer school programs at mhs so a lot of kids at mhs for these next several weeks and then i know that you have been getting a number of questions and comments about critical race theory and i just want to make sure that you're aware starting next month in july at the student learning committee will come back with a social studies lesson on critical race theory uh we'll explain what we believe critical race theory is and why it's in the news quite a bit and why it's on people's minds so we'll start those discussions in july i
086was going to bring that up for my board president report so that's good i'm glad you covered it so that people know that we will be looking at it discussing it seeing what it is but it's not what it looks like and if we've got it and we don't but we want to be on top of it so legislation and correspondence yeah so in your package you probably noticed that we do have a number of letters uh congratulations to parkview clarendon eagleville prairie view and rolling hills and kayla and michael mentioned some of those schools in the student rep report they have been recognized by the rti center and the pbis program for their great work improving student achievement and improving student behavior with their various programs at the gold silver or bronze level so
087congratulations to those schools we also have a couple letters from the classic eight our tennis program our boys tennis program was recognized for the sportsmanship award the conference sportsmanship award and then we also had several students that were named scholar athletes for the class of 8 conference so we should congratulate those students we also want to congratulate tim spursted who's the building manager at rolling hills the wisconsin association of school business officials wasbo has a program of facilities manager certification program that tim recently completed and so he deserves congratulations and then we also want to congratulate ella newman one of our parkview middle school students who had written letters to both coca-cola and pepsi expressing concern about the amount of plastic that they were using and the amount of plastic that was ending up in
088the ocean and then you can see that pepsi actually wrote back to her and so her science teacher at parkview jen carderon shared that letter with us and said it was real impressive that pepsi actually wrote back and so uh you can see what they're doing to reduce the amount of plastic that they're producing with their soda so we thought that was neat any board member questions so next the next learning committee meeting is monday july 12th monday july 12th at the district office because i know we're going to have some questions on crt and that would be a great place for anybody that's got a problem with it to be correct absolutely six o'clock thank you seven seven o'clock after this oh that's right seven o'clock thank you july 12th any other questions okay
089then i will take a motion to move into executive session second i have a motion and a second cherry could you roll call us out erica connor yes meredi moore yep joel frederick here andy menke yep arch schneider yeah peter schwartz craig jill warner here jerry winchelke here okay does anybody need two minutes very good take two minutes sean are we staying in here