Pewaukee School District BOE Meeting 01/10/22

001to order with roll call eric here ann here genie here steve here larry here stacy here and our two board our school representatives are here as well uh notice a meeting the meeting is properly noticed all right i need a motion to adopt the agenda so moved second all in favor saying by saying aye aye all right would you all please join me to stand and say the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice tonight we're starting out with a spotlight on learning from the high school and i know mr smith's got a little bit of a lost his voice riding his bike outside so it was cool it was

002uh you know breathing heavy in 12 degree weather doesn't uh do great for your your voice box apparently so very healthy so no issues just can't talk very well so i'm not going to talk very long ultimately you know that our graduate profile one of the core competencies is the idea around create and something that we would like to have our students do by the time they graduate is to engage in a personalized passion project with a public performance and so what we're doing is in all of our classes trying to find ways to do that within the structures that exist now um obviously it's you know challenging to get create in some classes and then there's some that have been doing it their whole careers and so i'm going to turn it over to

003ali olson one of our newest members of our team at the phs she joined us from waukesha south and we're really excited to have her here and she's going to share some artwork with you hello allie thanks for being here hi uh good evening i'm ali olson one of the art teachers here if you don't know me many of you probably don't we want to showcase the wonderful artwork that's being created this semester in the art department so students from sculpture one class in the intro to art class are here tonight in the library to showcase what they've done the sculpture one class created projects focusing on formal elements of art their pieces were to focus on the principle of repetition students were to repeat one shape or form 40 times and find a way

004to either suspend hang or independently stand as a sculpture each student brainstormed multiple designs and consulted with me to bring one concept to fruition some students used easily accessible materials and techniques that they either gather themselves such as cans or scissors whereas other students use various resources throughout our building such as the epilogue laser in the innovation center to cut from cardboard one student even collaborated with the face teacher and borrowed her sewing machine to repeat a bandana square to sew her own pants students were a part of the process from planning to display in their works students used the newly designed library it made artistic choices and realistic choices based on the parameters given on how and where to hang their pieces students also provided a written artist statement including a description of their

005concept the process they went through in designing and creating the work and a reflection of the overall learning experience the other projects being showcased tonight are the intro to art course they completed a semester-long project called the 20 project this was based off of google's 20 initiative which if you don't know has turned into genius hour often in education uh google encourages their employees to use 20 of their time to work on a passion project that would benefit the company or employees many things have come from this in google such as google news gmail pokemon and pokemon go in adsense students were encouraged to create a project of passion which would benefit their artistic toolkit students took responsibility for the research the time management of their project and they use a project tracker to reflect

006and hold themselves accountable for their work giving students the power of personal choice connected to their work through deeper investigations and concepts and skills lastly another piece you may notice while we go take a look in the library is a new installation above the back cabinets in the library ben lamp first used the innovation center student volunteers to cut from circles from the laser machine then 91 of the introduction to art students designed a circle using only the formal elements of art they were all combined and are now installed on the back wall permanently well until they want to be taken down um please take a minute to walk around and see the beautiful work created to the by the students and they're in there to answer any questions you may have all right everybody

007ready for hike a little gallery walk [Music] a little bit of life to our uh our library our new library space and so the character uh we certainly appreciate quite a bit we thought maybe you guys might have uh any comments or questions that we could answer for you board members any questions i would just like to express my appreciation thank you for doing this it's it was wonderful to see and uh we have a little memento for all the students that came tonight if they want to step up and you want to introduce them it'd be great yeah because i would say the students did such a great job answering the questions heard from them so come on down students hey guys i'm uh gannon hebner i'm a senior i'm charlie rumor i'm a

008sophomore i'm sophie shaneholtz and i'm a freshman i am austin fiddlin and i'm a senior i'm emma kaska and i'm a junior i'm sienna vasso and i'm a freshman i'm ashley hudder and i'm a freshman hey i'm natalie thousand and i'm a freshman hello i'm allie walter i'm a sophomore i'm reyna bueno welch and i'm a freshman i'm caleb sniff and i'm a freshman and i'm casey westfall and i'm a sophomore [Applause] we have a milwaukee keychain for the freshman it probably won't mean as much but maybe in a year or two really appreciate you guys taking your time out tonight to come and share your work with us it was awesome it's gonna it's pretty cool that it's in the library right so it just gets to be kind of this standing exhibit so

009people can come and enjoy it so it's great thank you thank you thank you [Music] well that was awesome um next on the agenda we have our student board representative report so i'll turn it over to you guys yeah thank you so as you can kind of see we have a little bit of a different format today um and as we kind of go through this we really appreciate any feedback you might have or anything you'd like to have us adjust just as we kind of try this out for the first time so all right we can get started okay all right so for the first thing we wanted to discuss is something that's really been ongoing for students right now and it's just the exams that are coming up so with the exams i'm

010coming up with student senate at the high school wanted to do is to help kind of combat the feeling of stress that many students may have that are associated with them and what what one of the student senate advisors was kind of mentioning while helping to plan this is that even though that this year is obviously more normal than it was in prior years we are still going back to school without kind of we're just kind of resuming it as if like last year didn't happen so by kind of taking a moment to kind of recollect after exams and just you know do some things for our mental health we can make sure that the mental health effects from the pandemic are that as a school we're kind of taking notice of that and helping

011to you know prevent anything because of exams so student senate has been working to create a wellness week between the week after exam so january 24th to 28th and that will include everything from dress-up days they're doing some lunchtime trivia and games as well as a wellness walk they're also going to do other activities like a scavenger hunt but also during resource each day they're having teachers um host different activities um and they include again on everything from yoga to coloring to reading so just giving students those spaces and giving built-in time for students to kind of recuperate after exams so that's something that i think a lot of students are looking forward to in the coming weeks all right next we wanted to talk about some of the course selections and then the scheduling

012that's been going on in the middle school and the high school over the whole course of the month of january and then extending further for the high school so in asa clark they recently had orientation for their classes for the fifth through seventh classes and students are working with their counselors as well as their principals to try and develop a schedule of electives for next year and then that begins in the 18th for the middle school and the high school scheduling is starting it started today actually for the high school and this past week in resource high schoolers have been participating in class test drives so these are basically test drives during resource which allow students to meet the teachers that they may be having in the future for their intended classes and then experience

013almost like a daily schedule for each class so they can try to determine what's best for them and then maybe for their intended future path whether this is something that correlates with them so one of these that we wanted to highlight was with the model un class in which they practiced parliamentary procedure and went through what a competition looks like for model un what the class entails how much work you have to do what the rigor of the class is so students are really um taking these took these test drives as a way to get a feel for the class and almost step into the uh step in the class uh feel what an average day looks like awesome yeah again we wanted to kind of highlight these two things because um during january these

014are like uh really ongoing on students minds and big priorities so we thought we'd just you know emphasize it today with the report but we have one last topic of discussion too and then we wanted to highlight um athletic achievements over the past month and then towards the end of december so both the boys and girls basketball seasons have begun again and both teams have took off from their success from last year with both teams being ranked at the state level at division two and a really exciting moment that happened last tuesday was the lifting of the state championship banner for the boys team when they faced wisconsin lutheran so that was a great moment and then also for the boys wrestling team they recently took part in a tournament kakana with the sixth place

015in sixth place and a ninth place finish so overall great success for our athletics teams and for the basketball teams especially and lastly we'd like to end with some salutes so we have a few today the first we have mrs stingle she helped to organize the winter band and choir concerts and with this being the first in person concert since winter they really kind of focus on these ideas of hope and joy and just imagery also of the winter season so it was kind of a very positive note given that we haven't had those winter concerts in quite a while so she did a very great job of organizing that as well as the students who performed in it as well again also in the middle school the student council they helped to contribute to

016their community they put together this winter hat and mitten drive for the milwaukee muslim women's coalition for afghan refugee children and this was organized by mrs lewis mrs k mrs mendte and the student council representatives so they all work together on that and another individual we'd like to highlight is mrs thoma here at the high school she has really kind of gone above and beyond with her english classes by connecting with authors that she's connected with having opportunities to do zoom lessons for the authors to kind of share their experience and writing the book their career field as well as just tips in general for students as they're writing so she's been doing that over the past year and the past years and continuing to do that tradition with our students so that is something

017that she's been able a great resource she's been providing and lastly we'd also like to highlight coach frisky for being named a journal sentinel coach and staff of the year and there's one more salute i'd like to give is for mr pizzo he kind of helped update us on the middle school activities so just to salute to him as well awesome questions for our representatives i like the report i like the way you did it thank you yeah the slides makes it a little easier to follow so i appreciate making that change well done no questions again thank you good report appreciate that uh let's move on to the next agenda item uh which is our covet mitigation strategy update yeah so um a couple of things i'd sent uh the board in your packet

018some updates which are very similar to what's been reflected in the most recent uh weekly uh updates the primary modification so we would be looking for questions and ultimately if you're so inclined approval for the modifications to the um operational plan which really takes the guidance from cdc on the five-day isolation and quarantine and incorporates that that was also imp incorporated into the weekly update last week so we started utilizing that that was announced by cdc on december 27th and it was fully endorsed by dhs in waukesha county about wednesday of last week so that was that was implemented to provide that that option for students so there's detail on there that again is contained in the weekly updates in which i always want to make sure we're clear we talk about two terms isolation

019and quarantine isolation refers to individuals who are infected and the time that they would be isolated before returning and then quarantiner for those who are identified as close contacts the only quarantine that we do right now for close contacts under the current approach our household contacts because household contacts are viewed as having a more substantial risk than someone so if i see steve at school and i'm around him for 15 minutes within six feet it's very different than if i live in his house and he's positive and i'm around him every day so that's why there's a different approach there we have at times there was one instance in first or before the break where we did implement a test to stay strategy for close contacts at school as numbers increased we did that in

020k-8 for a couple of weeks and then as cases became more manageable we uh removed that approach so that approach continues to be in the plan that's not a change from uh what you approved in the update from november um and then i know that we had some questions about volunteers uh and how uh you know we're looking at reintegrating volunteers into the school system you can see the language in there that talks about and this has been the intention all along we were waiting until elementary age students had the opportunity to be fully vaccinated before we looked at being a little bit more active with bringing volunteers into those school environments if you recall we we started allowing in mentors for insight a little bit sooner we started bringing in some volunteers working in

021libraries and those kinds of things and now we are at that milestone of um students if if they if families have chosen that option have at least had that opportunity to be vaccinated so that piece is in place you'll notice in the recommendations that it's tied to transmission based on our color-coded model that we're looking to again reintegrate volunteers working directly with students in elementary if we stabilize at yellow yellow or green levels in the model just for reference yellow is where we've been most of semester one we've had times in red times in orange but most of the time we've been in yellow obviously that's not the case right now as we're dealing with in dealing with the omicron increase in cases we're hopeful that that's short-lived that's the things that you know we

022read and hear is that these things is being linked to volunteering there's no recommendation in the plan for any kind of vaccine requirements you'll see that it states that volunteers whether they be student volunteers or adult volunteers from the community they would need to be asymptomatic and then unless we're at level green if they're working in very close proximity such as direct tutoring math mentors expert listeners we'd want them to be wearing masks unless we were at level green so that's what's in the recommendation um so that's where i'd like to start i'll talk about kind of updated data and those things where we are immediately but i wanted to first talk about the pieces that uh were in kind of the mod modifications or the updates to the plan which again was primarily the

023incorporation of the five-day isolation and quarantine protocols so i take any questions that you have on that piece i just had the one question that i emailed you on earlier today mike and that was about the at-home test okay i didn't i didn't catch that question steve because i was out in the afternoon so i missed that i apologize no it's i sent it pretty late too so um some of the at-home tests are proctored i don't know if you know that like i don't know why those would not be admissible if they're witnessed yeah so those we have talked about okay and those i believe um would fall under the umbrella of being really through a clia certified lab oh they are yeah so if it's it doesn't matter that it's done at home

024got it at home tests that aren't i mean because in essence the results would be coming through a laboratory there's some where they they video they you know it's on video though yeah and then the the it's certified in essence by a certified lab yes um so those we we would accept and we can because we didn't have that discussion we'd say we'd put that in the category of a lab-based test got it people might not understand yeah yeah we literally we just talked because i know one of our administrators said i use this one yes right but i said well yeah that's something that we would we would accept okay so that is something we would want to make clear in the communication appreciate that yep and i think that's i think that home

025piece is going to become a bigger and bigger piece and we'll probably have to be prepared it's the issue really is you know there's a there's a lot of variability i think there's variability in quality and then of course there's no ability to confirm who actually took the test but in that case there is yeah um so that's why the the uh prohibition on those kinds of home tests not the not the lab i totally understand the other ones that are sort of anonymous and you don't really know how that got done right right so so that's why on those pieces but i do think clearly the home piece is going to be a bigger and bigger component and we have to be prepared to become more flexible with that and no one wants to

026stand outside four hours and for that darn line and summit no no one wants to especially when it's four degrees outside exactly yep eric go ahead how's our how's our test supply here yeah so a couple of updates on that um we are in the process of transitioning we were partnered with noaa laboratories and we're moving to partnership with summit laboratories um so they do have the sites that people that people make use of so that's a component so we've had a little bit of a of an issue there we did get final approval that had to be blessed by dhs um and we got that this afternoon um after being the squeaky wheel a little bit i've we finally got got what we needed there so we're going to be full full steam ahead

027on wednesday with with summit and i believe they have more capacity so that should be helpful but currently there is a statewide substantial lack of supply with rapid antigen testing this afternoon we received all schools received notice from dhs that for the time being because of the the shortages of rapid antigen testing that they are only allowing schools to use rapid antigen testing on staff and so we're no longer able to use those on students while the supply chain issues exist which is a real challenge for us in terms of the way we approach this we use almost exclusively rapid antigen and we prefer that because it allows us to give people information in 15 minutes and you know we want to keep everybody here that we can keep here so if you're negative you

028can stay so what they're pushing to is that apparently there's there's quite a bit of capacity and supply of pcr tests and the problem there is that your 24 hours to three days to get pcr results so we just got that this afternoon we are we ordered a rapid antigen test we purchased last week that we were assured would be here by thursday a couple of hundred i think about 200 of those and then they were going to be here saturday and they were going to be here today and to my knowledge they still haven't arrived so supply is an issue we've talked about with the current numbers and i'll get into the numbers a little bit about looking at doing tests to stay um but because of what dhs just communicated and because of

029our lack of supply of rapid antigen we have to kind of think about how we might pull that off if we're going to do that as a strategy and prior to that shortage how many how many tests were we going through on the average like in a day or a week yeah we were really consistently in november about 40 a day and i believe i heard counseling we were about double that recently so about 80 tests a day as cases have have spiked i know we were down to less than 50 rapid antigen tests available in the district as of today so i mean we still have testing capacity through pcr but that obviously doesn't give us the real time information that we prefer so we're talking about what might be modifications so for example

030and i'm waiting i need to talk to dr young our medical advisor and and our nurses we were discussing what might be an approach so currently um assuming the availability of rapid antigen with the five day protocol a negative test on day five or six for a return on day six is based on how the current quarantine piece is built with the new guidance from cdc problematic that if people test they can't get the immediate results so the question out right now is can we do a pcr test on day four and accept that for return on day six to have it be more likely that we would have the results in that time a pcr test is more sensitive so um you know i'm waiting to get some advice on on that if that's

031a legitimate legitimate approach because obviously if we have people who are safe to return we want them to be able to return as soon as as soon as possible so so the supply is is a challenge right now on the testing side other questions mike and i had an exchange today about uh close contact process i guess my question is do you is it effective so the nurses are calling you is it clo am i saying that right close contacts yeah that's the that's the whole a whole classroom right so we have two different things right so if khadija's a close contact that means she through contact tracing was within six feet six feet or closer for 15 minutes or greater cumulative right through a contact racing effort if uh conversely khadijah's in my class

032let's say i'm in third grade she's a classmate contact tracy didn't find she was that close to me but i'm positive those classrooms are getting a letter to say there was a positive in your class but you aren't getting a phone call that said you were a close contact so we have kind of different layers of that and to your question today it's really a capacity issue for nurses as we're seeing you know on friday last week we were at positive cases on site which is um 80 to 90 percent higher than we had had before the current wave and i think the highest we ever had before was 48.49 maybe in a day so and every one of those is contact traced which could be multiple people that have to be contacted so i

033know that there is a point at which that might not be sustainable or doable for our staff and so we may have to we've talked about doing more mass communication group emails phone calls those things the issue there is with the different pieces like testing and coming back the ability to communicate and have those conversations with parents is a component of that contact tracing piece so that's something we're working on but we we are getting at a point where we may have to at least even temporarily do some punting on that because we we just might not be able to sustain it from a capacity perspective the issue being because if you've got a class of 22 kids but five are close contacts the five the communication of the five should almost be different because

034you would want to offer them where you would want them to quarantine unless they test uh not currently that if we go to the test to stay model then yes we're not in test to stay so test to stay is that is so current so like if we go back to last year last year right if you were a close contact you're quarantined at first for 14 days and then it was 10 days and now there's a five-day option this year we have not quarantined close contacts we've just notified we've said well you know stacy you are identified as a close contact of a positive case uh please monitor for symptoms for the next 14 days if you become symptomatic you know and we offer testing no one has to test we offer testing um

035the the the close contacts that we do um require to quarantine and then ultimately test to return early are household contacts because we talked about the different because your your exposure um is viewed as um riskier so that's that's the difference but that's that's where that communication piece if we move for a straight mitigation strategy of doing tests to stay that takes all those close contacts that were quarantined last year right and then there this is what we did we had this k through eight um a month or so ago that if they are identified as a close contact then they needed to submit a test to stay in school so hence the name test to stay problem now is that the numbers being as they are so the number of people the supply issue

036and access to rapid antigen are our challenges in trying to implement that strategy so that's something that we're working through to say what might be what might be a more viable approach than what we did the last time we did test this day i don't know if that made sense i was like this is the stuff i you know wake up at four o'clock in the morning cycling through my head so i would want to be in that brain for many reasons stacy for many reasons i guess so my struggle is we're at a point now where i feel like we should be able to trust the families to notify them there's been a case in your classroom this is what we expect of you and to have them do it i i don't think

037we need to go to the extreme that we have been with the close contacts anymore in terms of just the contact tracing in general and that was something we talked about hoping to you know the again a big milestone was having that access to vaccination which now that's that's been in place before the current wave that we're dealing with that was the the hope was to try to be able to back away from contact racing the problem is in the short term and we do think it's short term having mitigation legitimate mitigation protocols in place to help us manage this and as i mentioned to you in the email the primary concern i mean there's lots of concerns we don't want people getting sick we understand that to the extent that we can impact that

038and we also recognize um you know this is everywhere it's very contagious so there's only so much the schools can do in the first place but in particular uh if if staff members become positive they have to be out and if too many staff members are out that really creates a very difficult situation to remain operational so you know we go back to our um phrase that we've used for now going into our third year of stay safe to stay open it's about having practical things in place to try to keep our staff in place so that we can continue providing the kind of education we want for our students so that's that's the rub and all of that is if you start taking those pieces away um does that increase our susceptibility to having

039more people out i understand that yeah but it is a i mean everything you've said is true i mean it's um it's it's it's a heavy lift it's a heavy lift for the nurses right now there's no question to the other board members my understanding too is the nurses are getting a lot of negative responses like their jobs suck right now they have tests or negative attitudes and parental attitudes oh okay um everybody's burned out i get that but um they're trying to do their job to the best of their ability and i think they're taking most of the heat for the decisions that we're making in this room so i just want that taken under consideration thank you for that yeah they're the they're the messenger and sometimes people are shooting the messenger there's

040no question eric you good ann yes genie yeah steve yeah there stacy yep you guys have any questions okay thank you mike so i i guess what i would look for is an action just to accept if you would be emotion and action to accept the update uh the modifications to the operational plan i'll make that motion second thank you steve all in favor signing by saying aye aye aye all opposed motion carries 7-0 all right so then i uh sent you kind of the current uh as i do the draft of what will be updated and sent out tomorrow um in terms of the data uh you know and it's um we have very high transmission not surprising that's that where it's that way everywhere um the numbers we had on friday were the

041highest student cases we've we've ever seen um we're doing okay um you know as of today we've you know we had staff in place you know we have a substitute shortage but we were able to cover my concern is you know things can really pop i know we have nearby districts who are really struggling um to keep keep classes up and running um but at the moment that's that's been that's been reasonably manageable um currently we had 10 staff members out today for covid related reasons and we had been like one two three kind of uh prior to the break so that's up but um you know one district i talked to the superintendent and they had 40 plus people out another had over 70 staff become positive in a 10 day period so the

042numbers can go really fast it's a huge benefit to have the opportunity to return people after five days um so that 80 students if this was under the old because they add up and that adds until they come back off of their isolation if that was a 10 day those 80 would probably be about 150 160 right so really inc comparative numbers were even higher than what that 80 suggests to what it used to be they're brought down a little bit because they're coming back sooner uh as as well so um that's a piece but this is this is one of those things as we read um and and consistently hear two things that are that are important considerations in terms of how we respond we continue to hear that this um that this current

043variant although highly contagious is uh milder in terms of of disease people do still get seriously ill from this but it is i from what i've seen i would give you a rough estimate about a third the rate of hospitalizations um and it might even be lower for deaths and those those kinds of things um and i do think that tends to be people that are most at risk that have the more severe incidents so that's helpful to know um kids tend to have very low incidence of severe illness um so that's that's all helpful um and we hear and read lots of things that you know this curve goes up very steep and it's supposed to come down very steep so you know some have predicted were already at a peak or that we're

044peaking very soon or that end of the month um you know this could be on its way back down i know it came down pretty rapidly in some other countries that doesn't guarantee it's going to happen here so those are all things that we think about as we kind of try to just work our way and continue to to have operations through this so we're we're very much in the red category right now we're we're right on the edge of dark red in fact one of the days we were at over 15 for our last seven day rate which gets us into the highest category of our model um as you know we implemented some things for staff intentionally you know we're asking them to uh we are requiring them for two week run to

045be masked and strongly urge them to be wearing surgical masks or kn 95s during that time again if we can keep our staff in place that's the key for us maintaining operations and our staff's been really good about that i know a lot of them certainly don't like to wear masks i don't particularly like to wear them myself but we're trying to take reasonable rational steps to to do what we can to try to keep keep things moving forward so there's that and you know we're looking very seriously at doing a test to stay but until we can engage with our new lab partner with summit and get a handle on what our supply is i think we have to hold on implementing because we can't implement something that we can't sustain so that's that's

046a piece that you know i could be looking at in the next few days if the numbers continue to show that the way that they are it was a helpful strategy when we implemented that that before um as i know you have as board members i have heard from you know as we do concerned people on both sides of this issue as to what direction we should take and whether we should have uh stronger requirements unmasking and those kinds of things but at this point um i think we have a plan in place i think we have things like contact tracing ventilation um we have an approach with with testing that's that's there for people who are isolated and quarantined so that's what's operational at the moment i believe the next step would be to

047to potentially have some increased requirements on testing but we need the next day or two to see if we can if we can manage to do something like that and then you know as cases if they come down then we then we respond and then we can relax those things but i don't have direct recommendations for any specific changes tonight thank you i'll just say i hope the staff are all rallying together around the challenges that the whole organization is facing right now yeah i mean it's year three since we've you know it's been more you know going into the third year since we first heard about this um it's everybody's fatigued and exhausted with it um you know i remember exactly where i was watching i was laying on my bed watching tv and

048also i hear about this thing coming out of south africa i just were saying you know we'll get to january uh we can start doing these things the vaccinations are out there maybe we can back off from contact tracing and then here we go so we gotta we gotta work through this the staffs answered the bell every time um i think uh we've done a really really great job of continuing to provide programs and education for our students you know we're fully in person with very few exceptions all of our athletics and activities run i think those things are critical and if you listen to children's hospital if you listen to all the medical professionals they'll tell you how important that is for the social emotional health of our of our students so we're very

049committed to continuing to have those things in place so you know we may need to implement some short-term things and our goal and this is kind of the phrase that we use uh when we look at anything that's more extreme from test to stay or if we were to ever do something with masking which we have not yet this year or if we do temporary virtual learning like we've done in some cases with classrooms the mantras you know we try to affect as few people for a short time as possible and so if we feel we have to do it we'll do it because we need to make sure that we're going to continue to maintain operations and and do reasonable things to keep people as healthy as we can to the extent that we

050can control it we also recognize we can't control this all right then uh let's move on to the next item on the agenda comments from citizens uh julie did you get any sheets hi charla hi everybody hi charlotte okay so i i've been out of the school board loop sorry just watching them on youtube but i have some questions number one who pays for those tests that we're doing 40 a day for number two why are we doing contact tracing when even waukesha county is not doing contact racing and number three i know you get the like the whoever's positive in our area or whatever is that broken down by age yes so you're telling me that we're into red because so many kids in that age group are red there's that many yeah yeah

051so should i take them one at a time go through your three questions do you have any others was those three no i'm good okay um so the tests are paid for through uh karazak dollars through a so federal grants to the state and then department of health and service department of health services and dpi head of a program for school testing so that is federally funded the testing got it so the testing's not a cost to the school district it is covered by federal funds and contact tracing has been um just a cornerstone practice it's a it's a practice that's that's been in place since the start of this from public health to do that and we use that to try to identify people who've been exposed and our approach this year has been

052to inform people and then identify those that are most at risk because the people we want to try to have the people stay home who have covet or at most at risk for covet got it so it's a modified version of last year you know last year it was like we talked about right there was far more quarantining happening because if you had your if you had your close contact at school i used that example if i was sitting by steve at lunch and steve comes up positive then i'm probably going to go out for 14 days so every time we've been able to go from 14 to 10 days and now down to five we've taken advantage of that and we haven't been quarantining the in-school close contacts except for that period of time

053we did that test to stay and then we still people were still able to stay if they had a negative test so the only other the only difference is that that uh in home contact and i'm sorry now i lost your third question okay so we're doing like where you say like how many people are positive in our area oh yeah the data okay thank you so i get that now we're in before we're in dark red now we're in light red whatever you want to call it so we have multiple metrics that we look at okay um so that number is not based on age group that so we have a number that drives the colors right and where is that area like is that just the village city the boundaries of the school

054district so like delafield heartland merton it's the boundaries of the pewaukee school district is our number is the where the numbers come from so it is a seven day average of cases within the boundaries of the pewaukee school district that's used for that number okay so but that could be you or me it doesn't mean that it's students it means so it's a measure of transmission in the community specific to the boundaries of our school district so we we picked that metric going back last year we looked at okay based at different times of the year like november and those things were kind of what were we seeing and we helped establish kind of this these levels because the goal of it and there's no there's no perfect great way to do any of this

055charlotte be the first to admit it is that the goal is to ramp up stuff if we have to because things are more extreme and then we want to be able to relax mitigation if we don't have that much activity the one of the greatest predictors of what you're going to get in school is the level of transmission in the community it doesn't always work out that way but that's that's where that piece of data came from so that's not broken down by age that's just in the boundaries of the boundary so you could be 100 or you could be you could be two days old yeah so we use that that's just for kind of the color coded but there's a lot of flexibility for decision making within those colors because we do look

056at like you'll see that there are like things that we may do right but we don't often do a lot of those things because we look at our internal data so for example even going back to last year there were times that transmission the community was super high but we weren't seeing it in school this year we're seeing a lot more in school because the the virus that was circulating last year did not especially the elementary kids just didn't get it very much the elementary age kids the delta variant and omicron they get it at a much higher level in fact if you go you can go on the dhs site you can see by age groups yep you can see also how this line passed all the other lines and how the young group

057started getting it a lot more this year so i get data a report once a week from the county that gives me all the school-age cases in the waukesha county school districts in terms of the numbers by age groups so that's where i get age group stuff so i can kind of see where that's going and that that the totals from that are always in the weekly update um and a lot of times they'll do a little narrative description to say because for a long time it was kind of that you know 11 and under was the group and i can tell you in the last three-ish weeks or so four weeks the high schools had a lot more cases for for a long time the high school wasn't getting much so we do look

058at it by age group we do consider all the data that's why it's always been the hard part people often would communicate with me well what's the number well it's really hard to say at this number we do x y or z because you really have to look at the whole picture otherwise you might be forced into doing things that don't make sense okay so that as one gauge that we use to try to communicate kind of where we're at how severe it is and what we may implement um is driven by the number of cases past seven days within the boundaries of the school district okay so my only concern with like and i totally get where you're coming from you have to look at all the data but then as a parent who

059lives in the boundaries of our school district there are 14 nursing homes in that district in that boundary right and so it's like well they're not going anywhere they're not coming to school and kids aren't going to visit them so they're kind of like no offense exactly shot to the side i mean their numbers should be shot to the side i mean we're starting i mean i get it omicron blah blah and cases are going up and you guys keep saying unvaccinated kids and vaccinated kids for different quarantines and all this other jazz and stuff like that but kids who are vaccinated are still getting covered so but they don't have to be tested or they do have to be tough yeah they do actually the and the current and again this isn't my i'm

060not an epidemiologist so we we go to what public health recommends on some of these things right so um but uh vaccinated so there's differences there are differences the the the lowest restrictions are on people recently infected so if you're recently infected past 90 days you don't have to test so if you're if you're uh an in-home contact and you're recently infected and you're asymptomatic you can come back okay you don't have to get tested you don't have to wait five days if you're vaccinated you have to submit a negative test and then you can come back but you don't have to wait five days if you're not vaccinated you have to wait five days and then submit a negative test to come back so those are the differences there and that's that's from cdc

061um so so those are those are some pieces but you're right um that's why we want that negative test from the vaccinated individuals because um the breakthrough cases are are much much higher now statistically if you look at the data if you're people who are fully vaccinated do have lower rates of infection but there still is there still are certainly breakthrough infections they have lower rates of infection but they can also for sure yeah i mean i i had a breakthrough infection right so and so that certainly can happen um but it does again this whole all of these strategies none of them are full proof it's all about kind of statistically reducing right we can reduce and people who have prior infection um and i know there's a lot of opinions on this i

062have some of my own personally but all that we're given right now is 90 days but people who have prior infection and people who are fully vaccinated um have lower rates of infection than people who aren't that's just the data so that's the rationale and it's it's the rationale we receive from public health um that values that but certainly there's no question that especially with omicron in particular and to a lesser extent delta that breakthrough infections uh definitely happened and increased over over prior variants so my question is and my concern is so if emily tests positive for cova 19 then she does her five days or whatever at home then we go and get another test and she's still test positive she can't come back we don't no we don't test kids out of

063isolation only on a quarantine because people who have had an infection can test positive for weeks even months sometimes correct okay so that was my question because i was very confused by that so in that example so that's isolation so isolation it's it's five days can return day six if you have if you're not if you have improving symptoms and you're no fever for 24 hours on medicaid so basically what it's always been for kindergarten on up 24-hour fever free no tylenol i mean basic common sense now they need to wear a mask through day 10 if they're coming back there because so that's that's the one difference so if they're coming back with early coming back early in this five day then they're they're to be wearing a mask through day 10 and this

064was something we talked about with waukesha county health last week they said the level of virus from someone after day five like your most contagious days one and two in the first three days of symptoms um what we were told is it's likely that people at days 6 7 8 9 10 are still spreading some level of virus that's why the masking is is important okay um so if if students are going to come back or staff's going to come back uh really on day six it's day six seven eight nine 10 they need to be wearing a mask and otherwise if if people don't want to do that then they need to complete a 10-day quarantine so that's the difference can come back okay test and i get that yep now my other question

065is is that i mean where i understand the teacher shortage substitute teacher short i don't whatever the shortage but if we're allowing nurses to go back covered positive why are we not allowing teachers to go back covet positive yeah i can't speak to the nurses situation but you know we i mean hospitals are saying that if a nurse tests positive she can come back to work as long as she wears a mask she has to wear a respirator mask she can do her job but we're saying that we have teacher shortage and but we're saying that we're going to let them go home yeah i think they have different rules for nurses first of all they have a different level of ppe like you talked about respirator masks and those kinds of things um you

066know we're on the f we're we're thankful they have the five-day standard so we can bring our teachers back um but we can't bring teachers back until they've served a five-day isolation once they're positive okay all right but i mean we're glad we can get it at five days that's that's extremely helpful that that change was and we haven't had to shut down any classrooms or anything we had i know i don't care about the little kids well the high school is way more fantastic high school is way more complicated we did um we we put some uh elementary and i think a middle school group a temporary virtual a few times in the first semester we were able to those actually fell at lucky times where we were around kind of uh extended weekends

067and those kinds of things so the number of days wasn't uh significant it's way harder at the high school because you know kids go to eight different classes if they're a third grade kid and this is my third grade class and we have four five six whatever seven kids who are positive in here and this is really growing you can put them virtual for a period of time and let that kind of settle down so they're not that's not spreading in the school um high school is tough because everybody's random and they circulate every i was just curious about that and then charlotte i would wonder if it'd be okay you know we have a lot of business to get sorry maybe she had mentioned about the nurses and i totally agree with you but

068the problem with the nurses is they don't have all the same information that we have they have different information that hasn't come out to parents and then they're calling parents telling us one thing and we're like wait but we have this and we don't have that that's the other thing that's difficult for the nurses i think that if we don't get updates like they get updates or if they don't have updates that we have then how do we know or they're misinformed about information or they don't understand information do you think you're not getting the updates or in mike's weekly updates are people just not reading them thoroughly well if you think about today's monday mike's update doesn't come out till what tomorrow yeah so a lot of parents or staff was calling school parents

069today because they had mike's plan but mike's plan doesn't go into effect technically until tomorrow so if you don't have mike's plan when you when they have mike's plan then how do we well i'm able to implement things short term and the board was aware of because one of the things we didn't want to wait on the five days so that's an example so we implemented the five day the board had not taken action so that was we do implement some things in draft form and we did that with the five-day isolation and quarantine protocol the problem is is that things have changed consistently from public health and it's been confusing and at the same time we've had a high a super high number of cases so i do think there's been some struggles with

070communication in the last few days perfect so that's all i wanted thanks thank you sure all right the next item on the well first of all jeannie thank you for the masks well actually they're from julie from oh julie thank you thank you uh these are not for your ears by the way it didn't work that way but they do keep your face warm in this weather outside though they do they do so um i want to move down to uh salutes and recognitions i open it up to the board for any salutes or recognitions they like to give steve i would like to recognize mrs niece i know we're going to talk about her later today but for her 30-year commitment to student achievement and my daughter sydney speaks consistently of how well she

071was prepared for college chemistry because of mrs niece's just very thorough instruction in the ap college chemistry class so big impact that she makes on students who are going into specific directions in college and just want to recognize her for her great work i'm going to miss her um i just like to re reiterate that um i'm currently in my third year taking miss neis's classes and she her ability to teach at that college those college level classes is incredible thank you genie i would like to recognize maddie flynn in her outdoor pursuits class she took them to the nagawica curling club and one of my friends was one of the ladies helping them she said they were the most polite well-mannered group of students they have ever had through there fantastic that's great to

072hear thank you anyone else before i open up to the administration administrators john you got any are nurses for sure so bless them that's that's the group i would uh and i would i would recognize colin jacobs i know we've done this before but he's he's really my right hand on trying to manage all this and working out the lab change and those things so um so they're they're really consistently going above and beyond all right thank you for that uh it moves us down to the consent agenda we have minutes from our regular meeting uh december 13th policy and business affairs also met then we have some correspondence that you'll see in there and there are a number of gifts uh generous gifts to uh robotics um and uh from a number of people

073you can see them there if there's any uh questions or if there isn't any questions or corrections to make i look for a motion to accept the consent agenda so moved second all in favor saying by saying aye aye 7-0 thank you the next item on the agenda is the business affairs committee who met earlier today i'm going to turn it over to our treasurer steve yep had a great discussion earlier today walked through questions about check registers from various members of the group we learned about some of the consulting services that are being done in the district right now and we learned about how you protect a 40 000 piano we also reviewed the financial report everything is exp where we're expecting to be from a revenue and expenses at this point of the

074year um john updated us on cash flow borrowing and we're right on target uh we we borrowed the about the least amount we could have borrowed and made through cash flow because we'll start getting money from the village and city from property taxes in next week um or this week wednesday this yeah next week um and then john also gave us an update on how he's working with the school administrative teams to project rest of your costs so we can get ready for our traditional may board meeting budget amendment process as we we move and adjust for actual expenses that come in through the year so everything's on track with that when we went into opeb reports there we had two reports that you saw in the board packet related to oppab um 73 and

07575 which relate to post-employment benefits and where we stand with those today and the reports are show show a continuing decline in our post-employment benefit obligations um and um one of the topics we talked about is that next year will be the final year for retirees who retired in 2018 had the five years of full healthcare benefit eligibility so by august 31st of next year that benefit will be gone for the district and will at that time create some opportunities for how we think about funding other ongoing obligations as a district so john will i'm sure prepare us for that when we get to that point in a year and then last thing we talked about is this is the time of year where the financial obligations is part of the handbook employee handbook all

076of those reviews are ongoing looking at our competitiveness for payment schedules for things like coaches and event workers to make sure that we're offering competitive rates for those things so we can attract the necessary officials and workers for those events that we put on as well as the coaching staff that we put on for our great athletic programs in the district starting to think about and look at raises and doing salary reviews and make sure that what we're offering our employees is competitive and then we also talked about the opeb schedules themselves and what benefits are being offered so that's what we talked about during our discussion today anybody have questions for the business affairs committee if not i'll look for a motion to accept the report from the business affairs committee move to approve

077second all in favor sign by saying aye aye aye all opposed 7-0 thank you for that steve and the rest of the committee uh next item of new business is the school calendar uh from 2023 to 2024 yeah so you'll remember oh four or five years ago we started putting calendars out two years ahead of time and that was well received by parents with the feedback that we had we've you know leaned on pto and some others to get feedback in the past the calendar is very consistent with what we've been doing again the features are we can't start before september 1st uh this one's a little challenging and pushes us to a later end date because september 1st falls on a friday followed by a labor day weekend um so we we decided not

078to try to put one day in before a holiday weekend to start the school year so then we can't start till september 5th which pushes us a little bit later than we like to go in june but that's how the days kind of flesh out everything else is very consistent with what we've done we have 178 student contact days we have 190 contract days for teachers when you add in the professional development days two paid holidays and uh in into that number um so i'd be happy to take any questions if you have this calendar again as um not unlike the ones that we've had or the other pieces that we've consistently now aligned with most districts in waukesha county and running a consistent spring break week so if you have people who work in

079this district and their kids are in another district that that's aligned those kinds of things it just seems to it seems to work best to have those aligned and not different across districts so that's another uh facet of this but i'd be happy to take any questions that you have and then seek your approval for this calendar mike i got an email today from one of our parents and her question was for spring break we have good friday listed as good friday and she wondered with all of the students we're now getting from different cultures if we should just continue to list it as a vacation day rather than a religious holiday um should we certainly can yeah it's um we always take that day as a vacation day um uh and if there's times

080where it's gonna fall during that spring break and there's times that it's that it's not but we always take that day off so i'm just kind of relaying what the constituents said what a constituent share with you are you suggesting we make a change on this particular calendar for the next time we create one i don't know what does the rest of the board think you know on the calendar itself it's well it's listed as a holiday it's really during the vacation week yeah during the vacation week i guess uh i guess i would put it off since they've had a committee to working on this and stuff i would probably suggest that we wait till the next time we have to create another calendar that's probably a good idea just put it you know

081keep it in mind so that we can say we talked about it we thought about it but thank you for the diversity that we are having on a lot of our incoming students that's probably a good thing to look at i agree i agree all right thank you for that um so we've got a direction for future ones and we have the current one we're looking at right here are there any question other questions that we might have because if not then i'll look for a motion before we go that far though i think jeannie your point is really because on the dates that we have we have thanksgiving we have holiday breaks we have labor day we have memorial day we have martin luther king day president's day but good friday is the only

082one that refers to anything as a religious related day is that kind of the point that the person was trying to make yes i mean if we want to be kind of totally neutral about it right whether we call it good friday or we just call it a vacation nothing i mean i don't know if your group would have an issue with that but i don't end up singling it out and yeah that's not anything we specifically talked about i mean it was um really i mean the primary discussions with the committee was where days are placed um so that wasn't something that was specifically specifically talked about so because this wouldn't go into effect until like 20 yeah well this is the 23 24 calendar 24 25. we would need to put it into

083effect correct yeah but that's like three years out did you want to make a motion to change well i would say i would move to change the good friday date to some non-religious related from a terminology you just want the label changed i want the label changed well it doesn't even need to have a label it's in spring break yeah well so it can be it could be removed from that list good friday and easter change calendar all the time so it will be just listed as a vacation day right holiday on the calendar stage it's listed as a holiday notification right i know that's what i'm saying so it could just be removed the h could be changed to a v and it's just spring break am i right would you like to modify

084that motion i would just say listed as a vacation day or however it's going to be it may be a we we need to check because it may be a paid holiday in the handbook friday it may be for some staff so i would just want to double check on that that might be why it's listed as a holiday i mean we list i mean christmas is not listed in there at all right right no i understand i understand there's no thoughts for it but it's the only one that stands out as a religious date and we have many religions so we want to move forward with the calendar um he's got to check on some things do we wait till next meeting or can we just vote on this one as it is i

085can certainly bring it back if you would like me to or make a modification motion to table i'll move to table the conversation about the 2324 calendar okay all favorite signal saying hi hi all opposed okay we'll bring back next time thank you uh open enrollment next item on the agenda um we've got a couple motions to consider here um john you want to quickly walk us through it sure in your pack do you have a recommendation for open enrollment seats so statutorily the board sets the number of seats that are available during the month of january prior to the start of the open enrollment period from february 7th through april 29th once the seats are set if the board restricts access to any of the grade levels like setting zero seats or setting five

086you can no longer accept alternative applications for students to attend in in the district up until the third friday count so that's one of the benchmarks that's new in here you have three motions that you that we're recommending uh number one is for the actual seats that will be open at the different grade levels we're recommending 43 total seats 10 of those seats will be at 4k that's been a tradition traditionally that's what we've done open a certain number of seats at 4k 5k has five seats i believe that are open in there and then and we the way these seats are determined we look at the number of students that we have here as of the projection date at the end of december the number of students that are filling those seats within the

087district and project class sizes for next year and where do we have the opportunity to optimize that class size by adding some students we also have a shoot for a target not to exceed at any grade level for the number of students that we have we don't want to ever exceed one section we don't want to be hiring people to be able to accommodate open enrollment students in the district so those are the two kind of parameters under the recommendation where it's made based on the number of students that we have we make this projection for the seat availability at different grade levels and you have all the grade levels identified there that is that would be the first motion 43. we have 23 students graduating from 12th grade this year so replacing those students

088to maintain our level of of revenue that we're generating in the within the district the second motion has to do with availability of space in special education programming within the district we use a weighted um a weighted caseload system for staffing within the district one of the reports that you have also shows that weighted caseload projection for next fiscal year based on traditionally what has happened from move-ins and new enrollments within the district from the point of december until the school year starts and based on those projections and the level of staffing that we have we're recommending that we do not open any seats for special needs students within the district as every each of our programs that we offer are at that benchmark or within that benchmark of range for students with disabilities that

089are within the district resident students that are being serviced in the program the third motion is twofold the first portion of it deals with those students who are tuition on here here on a tuition waiver so they're already counted in december as occupying a seat which means they don't have to have a seat available if they want to open enroll here for the following year so they're students who used to be residents they moved out of the district they completed a tuition waiver to stay in the district for the 21 22 school year and then can apply for open enrollment for next year to stay in the district and not have to have a seat determined available at that grade level that they're heading into the second half of that motion works with those students

090who are siblings of students who are currently attending in the count giving them a autumn a pass into preference for a seat at the grave level they're moving into as long as we've determined that to see there's a seat available at that grade level any questions can you just uh that first part of motion three again so you have somebody that's a student now they move out but they don't have to do it they don't have to fill out a tuition waiver in order to stay within the district and does that follow them until they graduate out of the district so students can move out at any point and the tuition waiver there's two different levels of tuition waiver there's a current year waiver and an additional year waiver and it's all predicated on the

091date of move that you have so let's make it really easy somebody moves in august they have the right to stay in the district as a treated like a resident student as a tuition waiver up until they get one shot at open enrollment so that open enrollment opportunity is the spring of 22 now so they're attending here under a tuition waiver they are occupying a seat when we make our determination of seat availability and then starting in from january forward or from the open enrollment period they file an application to continue next year now as an open enrolled student and they don't need to have a seat available at the grade level in order to be approved to continue through open enrollment that's a good question because it is confusing other questions well i look

092for somebody to start with the first motion i'll start move to declare a total of 43 open enrollment seats available at the following grade levels for the 2022-23 school year in 4k 10 seats in grade k five seats in grade three four seats in grade four five seats in grade six seven seats in grade eight seven seats in grade nine five seats second thank you all in favor saying by saying hi hi hold pose okay eric did you want to make the second one you're waving at me you bet uh i moved to close the following programs due to lack of space projects succeed preschool phonology early childhood speech and language grades ec through 12 learning disabilities program k-12 emotional behavior disabilities program k through 12 and multi categorical k through 12. second do we

093get them all i didn't project succeed wasn't on my list is that yeah i think um the the recommendation so we we put all of the students into one of the program areas that we offer in the district um in the motion that is under the administrative agenda for the board you would also include the blind and visually impaired programming that we would do and deaf and hard of hearing programming so do we need them to redo that you have to redo it sorry once more on the top uh if you got the extended agenda here there you go okay so all right so i moved to close the following programs due to lack of space preschool phonology early childhood speech and language grades ec through 12. specific learning disabilities program k-12 emotional behavioral disabilities

094program k-12 intellectually disabled blind and visually impaired k through 12 deaf and hard of hearing k through 12. thank you second thank you for that all in favor signal by saying aye aye all opposed motion carries 7-0 and then larry you want to do number three okay the board of education will accept full-time open enrollment applications of students in the upcoming application period who are currently included in the count of occupied spaces and attending pewaukee school district the board of education will also accept full-time open enrollment applications of siblings of students who are currently enrolled and included in the count of occupied spaces and are attending the pewaukee school district and at the grade where available space has been determined thank you okay stacy you said it okay all in favor say by saying aye

095aye all opposed 7-0 thank you john uh next up uh policy committee i'm going to turn it over to jeannie to to go through uh list the first reading of the following list of policies we have in the agenda our first policy is 40.08 superintendent evaluation in this policy all we do is make a couple of grammar changes but anne had emailed me and wondered if on the procedures sometime in the future we want to put a little more clarification to evaluation after the superintendent presentation right now mike just kind of comes and talks to us and on the other hand he does keep us appraised all year long of what he's been doing um since it's in the procedures we can look at it later and still do a first read if there are

096no other questions so yeah i think that could be a future item for the policy committee to look at okay is everybody good okay it'll be in the consent agenda next time um policy number 400.09 administrative evaluation all we did in here was um clean up some of the vocabulary everybody good yep yep all right policy number 6500.02 homework to make it a little more clear as to what is expected of homework we changed the goals to create new new knowledge because sometimes they pre-learn at home and then go to school and discuss and then at the very end of that first paragraph we added it's also to develop student ownershi to grow student ownership and become a little more self-responsible and reliant on themselves and it lines up with our succeeds or whatever it

097is exactly i didn't get any questions on that so good policy number 6900.01 extracurricular activities all we did was change the k12 to 4k 12. makes sense i think we can all agree that one um policy number 3400.06 was the bloodborne pathogens and this is just a basic policy and in case anyone is wondering i had asked danielle about procedures that go with this and she said rather than have the procedures in the policy they go into all of the staff handbooks that way if they change from year to year we don't need to go back and change the policy right away good no question okay and then 6400.10 post-secondary courses and programs in high school we went back and you can see we adjusted the early college credit program to start college now because

098we needed to include the fact that we are now going to be allowing students to get associate degrees and technical diplomas from wctc so they can graduate from high school with a high school diploma and an associate diploma and again i got no questions on that everybody good all right fantastic is that it yes that was it oh there was community use of school facilities 3800.01 the second page yeah it was in the application process there were some changes you just changed the name of the form yeah and those are all set up by um the pac they're really their forms okay all right we good good now we're done now we're done all right all right uh personnel issues uh i think i'm in the right spot yeah there's no issues there none at

099this time but there are two rep retirements uh at this time yeah first uh and your packet robin apold who's been a music teacher for us for the past eight years is retiring robin's done a great job for the district and brian's neighbor as he was talking about earlier uh so uh with uh a great thanks for her service i would uh seek your approval of the retirement of robin apold i'll make a motion to accept her retirement second all in favor saying hi hi lucky robin okay and then next um and steve saluted her appropriately earlier uh cheryl niece who's been with us for 21 years i still remember when marty hired her i was his ap at the time and cheryl has been a fantastic teacher and department chair and um here in

100the pewaukee school district i know many people share your sentiments steve of your daughter's experience so again with great uh thanks and gratitude for her many years of service to the students of our district i'd seek your approval for the retirement request for cheryl nice move to approve the retirement of cheryl news second all in favor saying hi hi thank you employments there's one to act upon tonight yes there is oh there it is yeah i would seek uh your approval of ashley loroff who was hired as a limited term special education teacher at asa clerk middle school replacing a teacher who had resigned recently any questions on the all higher look for a motion move to approve second all in favor signal by saying hi hi welcome ashley all right um man no absolutely

101absence requests right no leaves okay uh next is the board goals and operations um i lost my place uh we do have uh monday the 17th uh where we are going to have a board learning session about uh board and superintendent uh relationships and to review the power of the survey that we took and we're going to have a guest with us from student education melissa matarazzo so um hopefully everybody can make it on that day in the boardroom correct no we'll do that here in the library i think okay yeah we did it last time um my computer just died hang on oh there we go we're back uh the 24th uh we have an expulsion hearing i think do we have anybody going to be missing on that all right erica it's your

102fault it is your fault yes um february 14th uh business affairs and a regular meeting there's going to be some uh baldrige criteria training you want to talk about that mike for a second yeah there's it's uh obviously an option for board members who are interested um again it's not full examiner training that's something that we had done in past years um but in a kind of re-looking at things just really that that training that's offered specific to the baldrige criteria which is what we lean on for our continuous improvement practices uh is available um i think we have uh what do we have julie five or six administrators and seven administrators and larry are currently set up to participate but if there is anybody else with interest uh please let julie know is it

103here it's here it's right here on site who does the training it's the wisconsin forward association liz menzer is in charge of that group remember what's the name of our trainer steve hoisington you know him larry yep yep uh and then the 28th of february we have a policy and uh meeting and a regular meeting um just to go back the wasbo conference presentation and luncheon has been canceled so on that day we'll have to take john to the budget menu at mcdonald's and celebrate tuesday is it a taco tuesday thursday they have moved the the recognition to the spring conference right yeah for the waspo spring conference to for recognition for our business manager of the year here so a bit longer drive yeah that's all i had for upcoming activities legislative updates i

104don't really have any mike john do you have any legislative updates most of what we've seen is who's running for election and who's not running for election kinds of things i don't know larry if you saw much from swsa no other than tomorrow again we have a meeting tomorrow so the first portion of it will include dr goodsite and uh dr cary from children's hospital will be on at 7 15 for about half hour or so and then after that we're hosting via virtual zoom kind of meeting bob whitke who's from racine area and he's a member of assembly and then joel kitchens i think is the second person we've got invited in so there's pre-prepared questions and kind of talking about and planning for things that are coming up in terms of the budget

105uh the state budget coming up in the next few months or so in terms of what's there just to get a read with them and obviously uh chat with the uh those individuals that are out there so and while we typically refer to swsa but terry phillips and other folks i mean they're very very connected with the group of mike the uh district administrators group that group but also the rural school alliance that's out there i mean we work really hard to establish uh collaborative relationships uh with other advocacy groups around the state of wisconsin so there's some i mean it's a it's a way to kind of help us educate our state representatives both at the assembly and the state senate level regarding the needs of the education community across the state of wisconsin

106so again work very hard to do that and we see tomorrow's session as just another opportunity for us to dialogue with those those two individuals as we go forward so yeah the other thing i would say and i don't remember if we had met with him before our last board meeting or not but john and i had met with representative naylan and talked about um the funding pieces with the esther funds and that's been going through and we got some communication about approval of those uh john that was a piece that but i think it's still clear as mud right yeah it's the the esser funding was the 10 that remains was not approved by the department of education and um that is this month um they gave 30 calendar days i believe it was

107or 30 days to negotiate and come up with an acceptable plan from the state of wisconsin there's four states that haven't been approved yet so we anticipate in the next week or so we'll hear some answers on where that where that negotiation went okay uh next time strategic planning update mike you wanna give us a short update yeah and um i don't have a lot of specifics with it i mean you've been provided i really just it's to affirm that strategic plan has continued to move forward last month we provided you with updated um action plans uh from the 90 day cycle of improvement to all administrators from the six key work systems had presented to the administrative team and received feedback on the process of those plans those updated plans were provided to you

108in addition at that time the school improvement goals from each of the principals were presented to the administrative team as part of their process of improvement which of course cascade down from the strategic plan itself so i would be happy to take any questions you have um but it's really just a check in to let you know that the strategic plan is continuing to move forward and those and i would encourage anybody that if you look at those action plans and if you have questions just let me know good okay all right uh next item under operations nsba participation and attendance we talked a little bit about this at the december 13th meeting concern and i think steve you brought it up about whether there's going to be enough heft to the value of it

109yes and uh julie made mention before the meeting about uh it looks like there's a lot of hotel rooms still available and usually at this time it's starting to get tight so that is an indication that attendance may be down it may be down so um you know attendance is one thing but uh if that includes the speakers that's even even a rougher situation for them yeah they still do not have the uh the agenda uh the sessions planned out yet so any eta on that do you know julie she told me okay and she she hasn't said that for the last four weeks or anything did she okay so in some ways it's kind of a punt right now to see what they have for sessions yeah so other than then potentially costs changing

110there's really no forcing function for us to make any decisions about any of this right now right if hotel hotel rooms are easy to get and uh you know i don't think we need to rush into anything at this point and thank goodness it didn't happen this month when all the flight schedules were just whacked around the country yeah 2700 canceled on one day right yeah i'm glad i didn't go in oh somebody wanted me to visit him right before christmas and i thought hey ain't happening dude i think the anger level was in some airports in the country oh my goodness so so let's put that on the agenda for next time yeah okay just get more a couple things to add to that though and looking at the registration or at least on

111the individual level you can cancel up until february 18th but even so if so registration it's a 700 charge as of january 14th but you can actually register all the way up through march 31st for 800 but there's a hard and fast date for cancellation of february 18th and then there's the 150 dollar minimal processing fee so we're better off waiting within a couple hundred bucks in terms of being able to afford it the other thing which i mentioned to brian earlier i i really support this and think it's worthwhile because i mean obviously it's for our own board education but also the fact that pewaukee is recognized and we've got two sessions again this time around but there's a possibility that i even want to be able to attend this year because i have

112a work related commitment that i have to see if i can even get out of in terms of doing it so i might be on the bubble as to whether or not i can go uh are you gonna retire before this is it no i won't it depends if they're running drum circles brian you don't know how many people are dragging their feet at this point either because of the surge in the pandemic yeah you don't know what what's all influence on that no you don't know if it's political you don't know it's in california it is in california yeah so the rules could be challenging yes yes so but yeah thanks for bringing that up so what i'm understanding is we're putting so we should have julie put it on the agenda for the

113next meeting next meeting for discussion okay thank you we talked about all the open records requests we got and to understand the impact it's had on administrative time and and real cost of that kind of the framework of you know people have the right to this but we've got to figure out some way to make it cost effective in responding and that consuming our highest talent to provide this information so i i asked mike to give a little uh update on um that open records request yeah what i provided you in the spreadsheet was you asked me to give an estimate of actual cost uh there was costs that were charged for the request that we're able to charge that we receive payment for and i have it and again it's an estimate because i

114didn't specifically track hour by hour that i put in but in terms of so you know a couple of things that we talked to think about last time is that you charge based on the rate the lowest rate of who could uh complete the work with the request um versus necessarily who did so you know i did a lot of the work but we didn't charge certainly my rate um at my salary and also there's things that are not allowable for charging which is like redaction so the redaction piece is not something that you can charge hours for so that the actual cost that's provided there is our estimate of of the the cost and salary of the people who actually did the work in the in the time that we estimate that was put

115in so the redaction cost is not included in this oh yeah that that would include included in the actual okay not in what's true because we're not allowed we wouldn't we can't charge for that so the actual cost is is our best estimate of who did the work and the time that was involved so all told actual cost estimate was fifteen thousand eighty six dollars 56 cents okay so i mean the having mike yeah work on these things instead of the strategic plans look you know kind of a concern here so fifteen thousand dollars on this we're gonna have to try to come up with uh some ideas here on how to handle these more effectively and efficiently so i don't know where we take it from here but and i'm wondering if it's possible

116if we have a learning session around it and bring in mark olson and just try to have everything kind of in line and and so we know what we're responsible for doing and and things like that just from a from a legal update perspective correct yeah and you know he does advise on when we have requests there are things that are run by legal and that is not a a cost that was included in this estimate so there was probably something there as well and that's something we opt to do as we deem necessary um it's i mean it's pretty clear i mean we we there's we have an obligation right to provide public records and we need to do that and that's important that we do that um there are things that basically what

117it boils down to is things that are student records that are protected um things that are privileged uh that with the attorney or for you know legal matters that uh may not be released um those kinds of things there's certain uh human resource uh employee pieces that are confidential but beyond that um you know there is these records are are available and so then there's then there's rules around what can be charged for for those the difficult piece is that you know from from my chair where i sit there's just a lot of in this at least on these particular requests and it depends there is some requests that were certainly danielle's area that she completed um some of them are very simple you know there's some that john received that were very simple uh

118to produce and some just uh take time because um there's a lot more material to to review i i can we can certainly obviously if the board would like to do that we can certainly do that what i would suggest is that depending on the nature of their quest it just takes a lot of time i don't i don't know from having gone through this i don't know how you're going to find efficiencies uh mike the redactions is that something you have to specifically do or can that be delegated you know like if we're talking is there a more efficient way to do this well if the redactions are something you have to do then i don't know how much some districts have other positions who are assigned that responsibility it depends on the nature

119of the request um in this case for the majority of them i felt based on the nature of the request i'm the one that needed to review that material i did have other administrators helping me but then i really needed to go through and review that julie did a lot of it where she would go through and do some initial redactions but is many things that i needed to review myself to make sure that we were releasing what we needed to release and that we were redacting what um based on my understanding of the rules and regulations that shouldn't be released so it's just uh in this particular case there was a very large one that just took a lot of time but we haven't you know like i said some of the records requests

120are very simple and straightforward some just take more time well even if mr olsen can't help us with any efficiencies it'd probably be good to be on the same page and get a little tutorial from him right to know exactly what we're responsible for doing my concern is for instance this one went from january 1st of 2020 through june 30th of 21. are there any could that have been brought down as you know as opposed to 18 months are we legally bound for 18 months or could we have gone back and said wait can we do six months yeah i mean there is and you get you can get advised in these things right and we were advised that there are things that you can look to narrow the scope um so there has to

121be some specificity in terms of topic uh dates and times those kinds of things you can't just make a request give me you know give me all of your emails for the last three years or something like that that's there needs to be some level of specificity and um you know i shared that last time there's some communication with uh the larger of those requests that you know we felt we really wanted to be build a relationship and build transparency but certainly um we felt we were within our rights probably to to ask for further definition what helps with that is is really two things one it certainly preserves our time it helps the requester get the records faster and which would be preferable because if people have information that they want you'd rather get

122it to them quickly and this one took a while and um and you know in in fairness i had good communication uh with the group making the request and there were some patients there too on their part because it did take me quite a while to get those done so um but narrowing the scope is something there's that that one's is where there's some gray area in terms of how tight you can restrict that down so that that gets to the legal advice piece and i guess that's what i would i would want to know the logic i mean what what are we responsible for uh i mean i'm obviously i'm concerned about the money but i guess i'm more concerned about the hours that were put in so if if you're putting 100 hours

123into this those hundred hours are coming from somewhere and i think it's our responsibility to make sure that you have the time to do what you're supposed to be doing so when it comes to this that's that's what i'm looking for it's it's like can mark wilson give us very specific things it's like this is what you have to do and this is what can be talked about or negotiated yeah and i think it's i think there's that and i think there's just having communication and dialogue with folks that are requesting records and trying to get clear on what is it that you're looking for and there was there was some good dialogue with that as well you know there was some uh there were some accommodations and and requests as well so i i

124want to acknowledge that also um stacy how do you feel about having mark olson in i'm okay with it the only thing is i think that every request is going to be different and i don't know that i see a lot of benefit to meeting with mark on a general level um i think that he consulted with mike and then mike you know worked with the group i i guess i'm sitting here just wondering if there's really benefit to a sit down with mark about this i mean it's an open records request we can't tell them no we can't tell them we don't want to do it i don't think that's what ann was saying no but i mean that's not that's yeah that's not what you're asking can we narrow the scope well the

125answer is yes they did work together to narrow the scope and get specificity so i don't know what a sit down with mark does to further that discussion well it gets us all on the same page of understanding our requirements that's that's one part of it i mean i think our requirement is they ask for it and we have to provide it am i oversimplifying this process i think a little yeah yeah i mean he can talk he could certainly answer any questions you have in terms of the nature of the law and what the requirements are if you have legal questions yeah well i think i was looking through some of the sessions that are going to be provided at the at the convention and there's there's one that deals with some of it

126so why don't we table this discussion until after the convention because i know i've got that session marked okay and we can see if there is anything there that we need to delve into more and i think there's also a conference in the dells in february that goes through it that i've kind of earmarked on it so that might be another thing as opposed to bringing mark in basically attend those and those are from wasb okay all right we'll uh we'll bring it back up at a future meeting okay all right um next uh oh we're done with the board goals and operations we're down to citizen comments again at the end of the meeting charla you have another comment you want to make okay i guess they would be to john so currently how

127many students are currently holding seats for open enrollment that are current holders seat holders within the district right now um our second friday account is one of the dates that will be coming up that's this coming friday as of the third friday i want to say 246 okay um also to the programs that you are we closing those programs are we just not accepting new kids into those programs they're close to open enrollment students they're close to open enrollment students right resident students would be eligible got it yep um how much money does pewaukee school district currently get for open enrollment seats our net open enrollment is about a million dollars a net net revenue for open enrollment that's taking the revenue that we generate from incoming and subtracting those students that leave the district

128through open enrollment okay next question last question how much money was the least amount of dollars for opening records requests like per hour i'm not i'm not understanding because you know you say you charge by who the lowest payroll person per hour how much is that it depends on the request and in some cases a ballpark figure in terms of 18 an hour nineteen dollars an hour twenty dollars what was the lowest rate of someone who did something with the records request yeah uh it was probably like in the low twenty dollars an hour okay how much does mark olson charge per hour we'd have to get back to you on that and to see what depends on the services that they provide there's a job he was coming here to do an open record

129do you guys answer your questions you mean for him to do that learning session we called it right that or for him to consult on the open records request nope for him to come here for the learning because i know that dr katy calls him and asks him you know per records but how much would he charge to come and sit and explain it to you we haven't asked him yet we don't know any chart i'd like to know that that's it all right and doubling up on paper uh katie braun uh has a comment about open records i guess good evening hi katie hi mike so and brian everybody um oddly enough i haven't been to board meetings in a while i had been coming quite a bit and i just happened to pop

130in tonight so um and i think a big portion of it you know i've talked with a few of you is to make sure that our board is connected to us as parents we've been through you know a lot um as the years years unfortunately we're saying years and that's awful like mike said we're rolling into year three i have two kids in the district so i was here when all the open records you know was was asked for and i was part of it i helped contribute to pay for it which isn't something i would normally do but i was here for the meetings where so many of you said you were being called names um the one for me that really caught it was um i think we had a 60 40 reference

131i'm sure you guys all know what i'm talking about um if not dasha mentioned 64 masking 40 against a lot of us had questions as to communications that were going on were you guys being threatened and who in the district is doing that i mean for myself that was my concern i wanted to know brian you yourself gave me a laundry list of names you were called and if parents are doing that we want to know that so i hope ann because you're a candidate this year and all the parents may not be here but we all talk and so you know if one of us is i wish more would come so that we knew our candidates i hope we get to know you eric i need to get to know you i want

132to get to know you sure you know steve and stacey i've spent a bunch of time knowing i would love to get to know you man i want to know why you're here on this school board how are you going to represent my children so the up open records request was not to take mike's time i know how busy mike is but was to really understand where is this vial coming from because i certainly communicated with a lot of you but i would never talk like that so i hope that you're not trying to shut us parents off from looking deeper because that worries me and i just yes please sure there is no way that i'm trying to shut you down or anything you you have a legal right to do that but my

133responsibility as a board member is to look at everything from up here okay and my job is to see how many hours mike spends on something and so when i see something that was as encompassing as it was i need to know okay you put 100 hours into this yep where did those hundreds understand from our perspective and if you guys are being threatened by someone in the district and to the point that we were like should the police be involved it was a really hard time for everybody and it still is we're looking at things where we've got things coming up again and you know i will say as a parent i want some representation from people who are going through what i'm going through and if or listen to me i want you

134to listen to me mike i know listens so a big portion of that was where's this vial coming from you know we need to get around that and that was a big question i wanted to know and so i hope that you understand it wasn't to take mike's time because as a taxpayer i'm paying for that fifteen thousand dollars too right in addition to the fact that i contributed to you know and the group i wouldn't say is a terrible group you guys they're not they're involved parents who love their kids um and they may not always share the same views as you and that's okay but we show up and we're here because we love our kids right and i just want you to know that this this is a difficult place to communicate

135back and forth with parents because we are we're in a meeting right now i know i didn't ask you i've sat on several boards right so i had asked permission yeah brian to to communicate with you and i think what i'm saying is when i look at the scope of the one in particular started in january of 20 and went for 18 months and i know that when that was filed it was the middle of summer and some of the thinking may have been oh it's summer you know they're not that busy this is a good time when those of us on the board know that that's an extremely busy time so when i come in in summer and i see our chief academic officer making copies yeah the day after leadership week as a

136board member i have to go so you have to look at it and understand that several of us are business professionals i fully understand new i'm a financial advisor and knew what that was taking to do because if my records get pulled they can pull every email that i've ever sent to anyone anybody i could go back you know not that i want them to do that but i'm certainly cognizant of what i send so my hope and goal is we can get past this i hope you don't bear any ill will towards the group because they actually are doing a really good job i stay really neutral i just want the best for my kids i want to understand how you guys are making decisions and to hear from us we're in the trenches

137of i have a nine-year-old with special you know she's i've mentioned this before she has speech therapy i know pro i'm probably at three minutes brain um you know reading mike knows all this so you know for me all of these things that you go through with masking something it affects her on a high level my freshman he's done pretty good so that's all i just hope that we can come together and i think those of us on the board we totally understand that and we just want you to know from our standpoint where we're looking at things we have to look at this broad view of everything maybe i think it's harder as a parent because you know you're dealing with a mental and emotional we'll wrap it up you know but i just

138urge you to listen you know hear us as we go through this everybody's side you know right and and we do and i think i can speak for all of us that we do so we just make we want to make sure that everything is tighter that mike has the time to do it and everybody else has the time to do it and we can get things done in a timely manner i know what that would cost my business if i had to have that happen so that's where we are so we're kind of on the same page here okay so just so you i just want there to not that not to be a continued grudge that's held in the environment so that's all okay thank you thank you katie appreciate it uh on

139the same topic of open records kelly belt hi kelly hi there all right so this is the second time that this has been on the agenda this particular topic is the third time it's being discussed if you bring up the board appointment um you're talking about cost and time wasting so let's talk about the real cost okay mike brought up that this apparently cost 15 000 we were charged twenty five hundred dollars uh for our group for that um the real cost the real cost of the i'm sorry the cost was paid by the parents the other cost is the opportunity cost dr katie is example of that opportunity cost this person makes more than two hundred fifty thousand dollars a year where positive his time is better spent on projects more aligned with his

140pay grade i also ask you i will also i also ask what is the cost both monetarily and non-monetarily if parents aren't engaged if parents don't hold the board accountable then there's the root cause this is the most important aspect that has been missing from all of these discussions why why did this group of parents find it necessary to lawfully obtain internal records and communications one the board refused to be transparent the series of open records requests taught us just how dishonest members of this board have been which will lead to further open records requests two board members accuse parents of threatening and bullying behavior via email and when pushed to provide proof of this type of behavior took place they could not they did not provide it with us and we found out again

141through open records request that this was a lie conversely board members did threaten parents via email and in person examples would be board president brian kamers on numerous occasions and anne right at the night of the board placement number three board members insisted the use of crt wasn't prevalent in pewaukee school district through this records request we also found this to be untrue crt is used under the guise of other buzzwords we found we found out that they have an agenda which is presently being carried out by the dei committee school policy is not to hire a person for is not to hire the best person for any job but to hire to fill a minority quota we believe the best person should be hired regardless of skin color and gender the school policy is

142racist to its core and number four all board members claimed that they did not use personal emails test or text or other messaging apps for school board communication this too was a lie as we found from our lawful open records request we found personal and business emails being used consistently also within the emails there were mentions of communication via text messages and facebook messenger we requested these records as is our rights and they were excluded from this request they were excluded from what was given to us in closing the root cause and subsequent costs are directly related to the behavior of certain members of this board this is about trust and transparency members of this board have zero members of this board have zero desire to engage and communicate with those that don't agree with

143them and this is the cause until these until until this changes via behavior or election our only recourse to obtain information is to use lawful open records requests thank you kelly nobody was arguing that you didn't have a legal right to make any of these requests and i don't think we said it was time wasted we have to be cognizant of why we pay mr katie dr katie and his accomplishment again you're not talking about the root cause of why these records requests are going on when you guys can start talking about the root cause and changing some behavior then i know you will actually care about about this and it's not just a money thing this is not about money thank you for sharing your thoughts um unless anybody else wants to make comments

144let's go down to our last agenda item which is a closed session in accordance with state statute 1985 friend juan parent c district administrator's mid-year evaluation we have to take we need a motion first of all move to go into closed session per state statute print one print c second second thank you here uh now we have a roll call vote stacy yes larry yes steve yes genie yes and yes eric yes we are now in closed session if i could indulge a brief