001Okay. Be really nice to think about healthy food etc. Are there things about this? And so the way to have a good successful health curriculum is for it to become a way of life, right? To be to own it. Are there things within this that go in that direction? In the same way that this is service isn't something you do a couple times a year. Service is really it's sort of a way of life. So it becomes natural that of course we're service is part of what a democratic society depends on. >> Yeah. I think some of the things that we talk about is allowing them to see how easy it can be, right? Like again, even with ours is, hey, when you walk along the path, do you pick up trash if you see
002it in general, right? Like some of those things. And I think it's kind of an eye openener to that. Or, hey, how easy was it to to be at Coco's heart? Right? They're always looking for people that way. Um, but I I do think that as we move along here, I think it's been positive in our sense because one of the ways we kind of came up with it was the food drive last homecoming wasn't super successful. There just weren't a lot of people said and we said why, right? Like it where was and again we heard a lot of eyes's and me's and I was like where is the Wii and where is the hole in this? So, we've tried to push this a little bit and we did a huge push this year
003with our student council as well and it was through the roof, 10 times better. So, I just think like you said, continuing to expose them and realizing the importance of it. Um, and kind of seeing how easy it can be done if we if we remember to put our mind in that mindset too and not just kind of tunnel vision for ourselves and have that bigger perspective. I think that's helpful too >> because the the the side effects of this are significant as well because a democratic society can't function unless people are willing to step forth and do stuff, right? And we need to work together in a democratic society to make it successful. That's that's the whole foundation of democratic society. So this is a different kind of type of thinking, but it's part
004of So why should I pick this up? It's because I'm supposed to, not because it's just I mean in part because it's it's good for me and it's good for that person, but it's this is how societies work. this is how the fact that we're all here to participate and it's it's part of that. So I think there's also this this other dimension to it. So that's part of the reason I like it and there's so many ways to sort of tug on this as we teach students how to become good citizens basically. That's where this is going. >> Great. Thank you. >> Well, thanks for being here. It was just great. Thanks for your work. >> Thanks Taylor for coming and keeping your mom. So she was brave to get up and do this.
005>> All right. >> People I said yes. [laughter] Not too bad. >> So, we are going to move on to reports and the first one is our student representative and Jada has it for us today. >> Uh, so I just wanted to talk about how well the school is going right now. We just finished up our first semester and I feel like a lot of students are excited with that and excited to uh start the second semester. A lot of especially the seniors that already graduated first semester. I feel like there's a lot of motivation right now with their new classes and a fresh start. Um, also winter sports are going strong as they prepare for the playoffs in the coming weeks. I do know that the boys basketball and the girls hockey are both
006number one in their conference right now, which is exciting. Um, student council, we have been pretty active. Our winter wonderland was a huge success and we saw a lot of students really enjoying the activities um in the school spirit. So, we are planning a spring fling week to keep students engaged and just excited for the school year as we finish it out. And yeah, I'm excited for what semester 2 has to bring. >> Great report. Thank you very much. All right, we have a superintendent report, midyear update. >> Yes. So, I I did a memo this time, uh, as opposed to my normal PowerPoint, you know, got to keep you all on your toes. So, yeah. Yeah, like Jada mentioned, we we've reached the midpoint of the school year exactly, uh, our midpoint right now.
007So, we have plenty to celebrate. Uh but also there's some cause for concern and the need for ongoing stakeholder engagement. So as this board knows over the past two years uh schools and departments have developed goals and actions designed to influence academic growth, student engagement and employee satisfaction. And this work has included implementing new curricula focusing on educator collaboration, increasing our capacity to address the unique needs of our students and improving operational efficiencies. And while these priorities encompass our core responsibilities, uh they they have to be addressed while we're also supporting the daily needs of our students, families, facilities, and co-workers. So, we continue to look for ways to focus these priorities while not losing the sight of our overarching belief that all students can learn and grow at high levels. And we can be
008a school district of choice for employees and for families throughout the state. And so one way we've been doing this is the board has really renewed a commitment to tracking our progress on performance indicators that will evaluate our growth. And while these indicators don't measure all that we do, hopefully uh we can see a connection between uh one or more of them and the indicators uh that that we have and our overall growth as a district. And so we know I'm going to share some highlights of that data. And we know that when we look at data like this over a relatively short period of time, it can be dangerous. So, I'm not necessarily advocating that we draw long-term conclusions. But another thing that's important to do is to um closely look at these and
009call out uh where we see successes and celebrate them and and recognize maybe where we have some challenges. So, one area that we've been uh celebrating this year is our overall district report card increased by 7% from last year. Um, one subset of that is our target group and and there the score for our target group increased by 15%. And target group is really the measure of achievement and growth of students that have previously scored in the lowest 25th percentile for our district. So what that really recognizes is that we're zeroing in on intervening for students who maybe need additional supports. And the report card in one year, again, not drawing too many conclusions, is showing some nice growth and we're proud of that. Each individual school gets their own school report card and each
010of them grew in 2025. Our high school uh one way that we measure readiness is our overall ACT composite score. We saw a 2% increase. Um when we look at employees, our retainment increased uh by 2% overall 88% which is above state average. We had a pretty aggressive timeline this summer as most employees uh and students would recognize, but we were able to finish our facilities projects on time and within budget. We've decreased the number of chronically absent students by 1% over the past year and we've increased the percentage of students that are participating in co-curricular activities by 2%. And so none of that happens uh without knowledge, perseverance, and expertise from uh students uh from families and from staff. Uh so there's lots to celebrate. So, while there's a lot to celebrate, I I
011wanted to make sure I took time to to share the status of our current budget forecast because it presents some uncertainty and worry. Um, it would be logical to assume that since we passed the 2024 operational referendum that our district must be in in in great financial shape. Um, but as I'm going to describe, there are some factors that are causing concern. And I want to stress we're not in a dire situation. Um but high functioning districts uh get ahead of these things have communication so stakeholders understand uh the current realities and and this is what we're trying to do with this communication. So the first reality that we're facing is the 2024 operating referendum was essential. It provides but it provides no further increases after next school year and so the additional revenue limit
012authority holds steady at 3 million. Uh, so if we would have not passed that referendum, the conversation that I'm having tonight would have had to have happened two years earlier and our current and last year's budget would have looked significantly different. Um, so it's easy to forget uh because it's been a couple years of what the actual operating referendum was. So, we were able to increase our revenue limit by a million in 2425. Uh, another million in this year, 2526, and and lastly, the third million next school year. And that $3 million increase to the revenue limit is permanent. But after 2627, then we are we fall back in line with the state's vision for how the revenue limit works, which is the increases are only allowable on a per pupil basis and that's set
013by the school budget, the the state budget, excuse me. And so I put some footnotes in here so if people want to review, I'm using terms like revenue limit and equalization aid and some of these pieces. And um while we talk about that quite a bit, it's not maybe common vocabulary. So I tried to to leave some notes in there for people. So this is a very simple table that just kind of shows the impact of that 2024 referendum. So if it had not passed then we would have had only the two thus far state imposed allowable per pupil increases and we would be at 1166 for our per pupil uh revenue limit. Since it did pass we're up to 12344. So that's that's the piece that is that first part which is it was
014essential for us to continue to operate uh as we are as a district. Um even with our the exemptions that were allowed by passing the referendum, when you take a look at our regional average against uh the other comparables that we compare ourselves to in this region, um we're still slightly below that average. and that includes all of those district exemptions that they've done if they've passed their own referendums or if they haven't then their then their number is uh only includes the regular revenue limit. So that just points out is one it was essential that we passed it and two it still doesn't put us in a situation where we're greatly exceeding our regional average of revenue limit. So the second reality uh that we're facing is our overall student enrollment is decreasing while
015at the same time our special education student enrollment is increasing. So our revenue limit is based on a three-year rolling average of student FTEE. And when your student FTE decreases then your revenue limit will also decrease. So um clearly your FTE is most closely associated although not exactly associated with your headcount. And so between September of 22 and Sep September of 25, our overall student enrollment, our headcount, the actual students that we serve, has decreased by 1.8% in totality over that uh in in accumulation over that time. And so it's very hard to predict enrollment changes, but over the next five years, given what has happened in the past, we're not anticipating the enrollment will increase and and it may slightly decline. You may recall we did a demographer study. That demographer study uh has
016been inaccurate thus far. Um not wildly inaccurate, but it had predicted sort of flat enrollment for the for that same period of time and we're and we're down by 1.8%. Uh so we're taking a much more conservative approach as we budget and we're also hopeful that uh maybe enrollment would stay steady and increase but but we just can't have the luxury of hoping uh when we're setting our budget. So what that means is the reality is our overall revenue limit will likely stay the same or or could potentially over time decrease. So an interesting factor to that is in the same time period from 22 to 25 the enrollment of students with disabilities has increased by 13%. So we have a slight decline in overall enrollment and a pretty significant increase in our student uh
017with disabilities enrollment. Um, so we were optimistic and and looking forward to the fact that our special education aid increases might offset some of the needs associated with increased special education enrollment. However, the actual aid the district will receive from the state in the form of special education reimbursement is going to be lower than originally projected by the state. I put a link in there that kind of summarizes the why behind that. Lynette, both in finance and facilities and in in these meetings has explained kind of the realities that we're we're sitting with there. So, we have two realities. we have overall decreasing student enrollment and we have increasing special education enrollment. So the last reality is um with this last budget the all of the revenue limit increases in this year and next year
018are from increases in the local tax levy not through increases in state equalization aid. So, as I just stated that they they did the state budget did include special education funding, but it did not include state equalization increases and those special education aid that they said is is overstated. So, what that means is the local tax levy is shouldering all of the burden of the revenue limit increases. In addition, we recently passed the 2024 operational which is shouldered by our local tax levy as well as the 2024 capital referendum. So, we have to be sensitive to the reality that an additional referendum isn't in our current plans. So, what does that mean? Well, what that means is given some of our realities, uh the district's going to be required to address uh staffing and insurance
019adjustments uh to the budget to operate in a sustainable manner. And that's the work that the the district leadership is going to be engaging in over uh the next six to eight weeks as we prepare for the next school year. Um and as we do that and we prepare recommendations for the board, we will remain committed to providing ongoing communication uh to staff and as well as other stakeholders and seek feedback from these stakeholders as we navigate those current realities. So what does that look like for our staff? It looks like listening sessions uh at each at each site. Uh we've invited board reps to attend those so they can hear that feedback firsthand as well as it being summarized for us. It means this update is provided in our next e- newswsletter uh as
020well as being presented here. Um uh it's not an ideal situation. Um but again, just to circle back, it's also not a dire situation. um this is this is the reality of some of the work that we do and um I I think we'll lean into it and be able to we will be able to deliver a balanced budget for next year that also forecasts out to to make sure that we're not uh just worried about next year but really thinking about the year after that and the year after that and the year after that with some of these realities. Um so more to come u but just we felt like it was an important time to provide this update. I think Dave just additional comment on that. So I think about this really looking
021at the documents when we talked about this in committee really appreciate the planful thinking that's going on in the staff right now about this. Um no surprises to the board. Um I don't think there'll be any surprises to the community when when we finally roll out the final plan. In fact, I remember when we were having conversations at public meetings and we had what 45 public meetings or whatnot on the last referendum. Our discussion was here's the we're asking for $3 million and here's how it would go out over a three-year period. Beyond that, if we don't get increased state aid um and enrollment doesn't at least stay stable or go up, we will have this is what we're going to face. I mean, we were talking about this three years ago or so. Yep.
022and we've been aware of it and I can see that in the planning and those kinds of things we've done. So I know that a number of school districts are in a similar situation like us across the state and some have I don't want to use the word panic but they've really jumped the gun and surprised a lot of people. So this is what gets communities really concerned and upset is when all of a sudden there's a big surprise. What do you mean we're going to cut $2 million out of next year's budget or whatnot? So I think this will avoid surprises or or should help us avoid surprises. help anybody who's got questions about it now ask questions and you'll be rolling out a lot more information about this going forward and allow us
023to adjust for this over a period of time. So hopefully we accommodate this >> better than if we had not been planning in a way aware of this. So anyway, I just it's a long way of saying I appreciate all the planning and thinking and conversation that's going on engaging the staff and keeping the hood up so that everybody can see what's going on. And I appreciate that this is going out in the newsletter. Getting it out. It's well stated. Thank you. Anything else on that? All right. Then we're going to move into action items before the board this evening. We have meeting minutes from the December 15th regular board of education meeting. We have bills that been submitted for payment. We also have employment recommendations. In the consent agenda, we have all of the
024items under item four. Is there anyone who would like to remove that from the con any individual one from the consent agenda? Then we are going to pass those second readings of the new NEOLA policies. Would any board member like to remove a first reading from item five? All right. Then all of those are also um in our consent agenda. So at this point, is there a motion to approve minutes, bills, and employment and NEOA policies as presented? Sold. >> Thank you, Allison. Is there a second? Second. Thank you, Monica. All those in favor? >> I post. The motion is carried. 6. All right. We are going to move on now to the recommendations from the policy ad hoc committee. We've been working hard on that. There are five policies that we're going to go
025through. So I'm going to take a motion in a second and then Dave is going to um make a few highlights about these five policies and then if there would be any discussion we can have that and then we'll vote. So at this point is there a motion to approve the first reading and I will list these of NEOA policy um 3112 school board staff communications 3120.04 employment of substitutes 3120.10 10 job sharing 3122.01 uh drug-free workplace 3362.01 threatening behavior towards staff members. >> So moved. >> Thank you. Thank you, Lindsay. >> And Allison, you did. All right, Dave. >> All right, so 3112 school board staff communications. Uh the big change here was uh a recommendation to provide an an introductory paragraph that um demonstrates the board's vision for um open communication, open lines
026of communication with staff. Um the Neola recommended policy maybe didn't have quite the same level of our vision for what that looks like. Uh so the the paragraph that we landed on is the school board welcomes collegial conversations and interactions with employees that further the interest and insights into the school district and its operation. Typically schoolboard members rely on an invitation from staff for school and building visits. Uh that's the part that was added um to the overall policy. Um besides that, there was a small change to some vocabulary in section B. Switched to challenges there. So that was it for that one. Moving on to the next one which is employment of substitutes. If you go to the second to last paragraph, um there was some question on what happens once a substitute employee
027gets to 10 consecutive days. And so we wanted to clarify and align that to current practice and what's in our handbook. So it says a substitute employed for 10 consecutive days in the same professional position will be paid a prorated daily rate that is not less than the base rate on the current salary schedule. So that was the change to that one. job sharing. The the committee asked to go back and um look at how we how we roll the policy out and make sure that the the language for the policy makes sense and and we felt very comfortable that it allows the the intention of this is to allow current employees the opportunity to initiate a request and that's what this guarantees. Now, different job sharing or how we split FTEES and those types
028of things. That might be a larger discussion, but the purpose of this is to allow professional staff the opportunity to engage in a conversation with their supervisor about initiating a job share. And we feel really good that the language uh allows for that the way that it was. We did change in number two um it that it must be submitted by March 15th, which it said before, but for the following school year, we clarified that piece. Um and then in number one of continuing the job share arrangement um we wanted to make sure that uh there was a simplified timeline and the opportunity for the principal supervisor um to to evaluate the effectiveness. So we we we simplified the language in number one to just note that. So that's the adjustment there. Drug fe drug-free
029workplace um very small change uh to this. We consolidated the first and last statement into what is now the first statement which is the district is committed to maintaining an alcohol and drug-free workplace. Therefore, and then it lists the activities that are prohibited. That was all the change for that one. And then the last one was threatening behavior towards staff members. The feedback from the ad hoc committee is we needed uh potentially [cough] uh [clears throat] some clarification on how this policy uh would be implemented and making sure that um that that uh all sort of potential uh ways that there would be threats uh could be addressed without concerning the employee would have to make that report to [clears throat] the person that is maybe being the threatening individual. So, the last two paragraphs
030address that staff members should report complaints of threatening behavior to their supervisor with carveouts if their supervisor is the person that they're making the complaint towards. Um, and the carve out if the complaint was about me. And the last sentence there basically um provides the vision that the supervisor and superintendent are in charge or responsible for investigating and reaching a resolution to those threatening behaviors. So that was the additional language there. So are there any questions on any of those additions to the policies? >> Thank you. I think that reflects exactly what we talked about in our committee meeting. So that went well. All those in favor? >> I opposed. >> The motion is carried. All right. Educational program. And then there are two motions that I think we'll take individually. But Alan, >> education
031programs committee met on January 12th and um we basically had two significant um agenda items. We had several things to talk about, but the first we dealt with was to approve the what's called the memo to establish seats for open enrollment. Um this is in Wisconsin, students can open enroll between districts, but we have the right to say how much capacity we have in certain grades. So this is a document that lists that where we have our capacity and where we don't. Basically I think this year we have capacity in all grades um except in special ed where we have non given the funding limitations Dave laid out earlier. And then there's also an official document we have to complete each year that talks about our educational options and what those are. and um maybe
032Mary Beth or Amy, I'll have let you guys talk about both of these um a little bit. >> So, the open enrollments uh we talked about in Ed Pro, and it's exactly what Alan said. It's the number of seats that we offer to uh students for open enrollment from other districts. And we do have seats available in every grade level. Uh we've looked at our enrollment and we focus on making sure that it isn't going to increase our staff count. So, making sure that we're aware of where we have uh extra room and grade levels that we potentially don't have extra room. And then uh Alan mentioned the special ed piece. The other piece that we had a lot of discussion about last time was um the other the district's notice of educational options. There
033were several components that we discussed edits before we that we brought to the board. Um, one being the change of of adding a paragraph reg um the new paragraph on the listing at the bottom changing and making sure that we had Northwood Technical School in there and not WITC. Um, at the the very beginning part where we talked about enrollment options. Uh, putting that in order of what we valued or what the board valued. Um, so our very first option is attendance at a resident public school. Um, and then program attendance at local district charter schools, the early college credit program, start college now, partial enrollment, full-time and open enrollment, the parents with children's uh with disabilities, the voucher piece, and then attendance of private schools. So, the just kind of changing the orders of
034that. So, that has been adjusted. And then the other piece we wanted to make sure we added to this was what we have available for our homebased private education programs. And so there are two uh bullets that have been added underneath uh all the options that we have in our district. >> So I will move that we approve the um memo to establish seats for open enrollment. >> Is there a second? Thanks. Discussion. All those in favor? >> I opposed. The motion is carried. >> Also move that we approve the district's notice of educational options as presented. Is there a second? Thank you, Monica. Any discussion? All those in favor? >> I opposed. The motion is carried. All right. Mike and Lynette. Finance and facilities. >> All right. Finance and facilities met on Monday, January
03512th, last Monday. Uh had a few items uh regarding our budget uh and our financial audit. So, um, annually the district hires an independent auditing firm, uh, to audit its financial statements and ensure compliance with the IRS GAP rules, generally accepted accounting principles, and also the Wisconsin uniform financial accounting requirements known as Woofer. Copies of the 2425 reporting and insights and the financial statements were reported to the school board. And in addition, we had Shenan Hedigger from Baker Tilly, who's our independent uh firm that audited us this year, provided a summary of uh the results at the January 12th finance facilities meeting. The audit has also been submitted to the Wisconsin Department of Public Instruction as required. The results provided reasonable assurance that the financial statements are free from material misstatement. This is a high
036level of assurance. and Lynette, maybe you can go through some of the details. >> Yeah, so um we have all of the documents that were provided from Baker Tilly uh as part of this agenda and also um as part of the finance meeting last week. So those are available that uh the auditor basically went through the two-page summary that was provided. So the highlights uh and those reviewed the responsibilities of the auditor, the responsibilities of the board and also of management. So just be very, you know, being very clear about what everyone's role is in the financial auditing process. So um it was noted on page six of the reporting insights. So we've got three different documents. So the one that's labeled reporting insights, um there was a deficiency in in internal controls. And as
037Sheen uh explained, um this is really due to the fact that the district doesn't complete and uh prepare its own financial statements. And she did mention that of the all of the school districts and municipalities that they audit, 90% of them have this finding. And it just really comes down to staffing and resources that are available for those organizations. So >> typically organizations of our size will have this finding. >> Absolutely. Yes. Our size for sure. Yep. [clears throat] >> Um so, uh the other things that um we went through, we reviewed the general fund and fund balance, which uh we're in good con, uh good position with. Uh we are at the high end of our policy, uh which is [cough] the policy ranges [clears throat] 25 to 30%. So, we're right at that
038high end. Uh we reviewed the cash and investment balances as well as balances for the district's other funds and also the percentage of debt to expenditures and all of that is on that two-page summary. Uh as Mike mentioned, the financial statements have been submitted to DPI. We also now have them posted on our finance uh web page. So anyone that's looking for those, again, part of this agenda, part of last week's agenda. So we've got those out there. And certainly anyone that would like a hard copy of those um we have them available or can print those off for anyone. There is one more report that will be submitted uh and and provided to the school board and it's for the audit of the federal and state awards. So our federal and state grants and
039that was delayed this year. The timeline was delayed due to the federal shutdown. So um they were aware of that as the feds were still shut down and we were made aware that that would likely be delayed. So we will be getting the report from that um in the near future. So that pretty much sums up what Sheen presented to the board. >> It was a robust conversation. We asked a lot of questions. She even commented on that that the board was very engaged and asked questions and asked for clarification and understanding. >> Right. and and and I think she made a comment. Um I took it as not every school district um provides an opportunity for them to come in and have that discussion. It's really just you get the paper report and uh
040move on. So um yeah, again I think she was appreciative that u we had the discussion that we did. So >> and she helped us to learn. So it was really good learning experience for the board. >> Great. Always >> great. [clears throat] Okay. So, next on the uh agenda was our monthly update on our 2526 budget. Uh nothing stood out uh in particular. Just a couple things. One is we received our first special ed payment from the state. Uh we budgeted at 40% reimbursement. Uh the first payment came in and it's not tracking to 40%, but uh uh we have what a total of seven payments that are made throughout the year. >> That's correct. So, this was the first one and so we're hoping to get closer to that 40% reimbursement. >> Yeah,
041right now they're prorating it at 35%. Um, so their their goal was 42%. Uh, we were conservative and budgeted 40%. Um, which is in line with kind of what the goal and the reality has been over the last several years. Um, however, they're the the estimate they're using now for the next six or seven payments will be the 35% and then we'll true up at the final payment. So, we are expecting it will be better than 35%. We're just not sure how much better. So, >> but to just to be clear in case anybody hasn't followed this yet, the state promised us over 40% reimbursement. 42 >> 42%. >> Right now, right, they're paying us 35%. This is not our fault that we're getting less money, but we're going to have to deal with it
042if we get less money. We're hoping that we're going to get more than 35%, but it's just um the state promised more than they could deliver. We're going to come up short. >> All right. And another just another note on the budget is uh our 149 which is our construction account uh is uh being spent down that's uh as relation to last year's referendum and the and uh paying out the the bills on our on our building projects. So that fund uh is being spent as we anticipated. So uh the other item on the agenda on the agenda for finance facilities was that 2627 budget forecast and Dave did a nice job with uh discussing that. So, I won't rehash [clears throat] kind of what you talked about, but uh we have some potential challenges
043that all districts are dealing with, I think, and and um with declining enrollment and things we'll have to deal with, but thank goodness we were able to pass that operating referendum and and and be able to at least stand on car for now. So, that was it. >> Yeah. And I think it's just um if I may one more thing to to point out that I think it's important the projections uh this kind of the summary that we provided is really um assuming that we're not making any changes any reductions or you know and that's that's not what's going to happen. We we will be making changes and we will be providing a balanced budget. So this is just sort of setting us giving us sort of a a goal. Um, and I I've also
044mentioned every time I present these is the further out we go further years down the road, the less accurate these numbers are. However, um, I think it was Allen that mentioned or Dave mentioned that, you know, responsible districts are looking ahead um, and keeping that in mind as they're making decisions. So, um, and communicating that. So, it's important to know. >> It will come back to us these issues. Yep. All right. The personnel committee met on January 12th and while we did not take any action, we had good conversation about a variety of issues. Um, one of the things that we did is we um looked at the substitute fill rate which is um we've made some good progress on that. Um we also discussed the high school assistant principal vacancy and so we compared
045the two job descriptions for our two high school um assistant principles. We talked about the process um and we are anxious to get moving on that search to find a really great person to join our district. We also had a staffing update which we we do typically this time of year. Then we went into close session and we looked at the 202526 bargaining goals. We also talked about the potential for non-renewals. Anything else that we should add? >> Maybe just a couple highlights about the high school assistant principal position. It's been posted since last week Tuesday. We already have seven applicants. So, if anybody out there listening knows of highquality administrators that are looking to join a high functioning district, uh please encourage them to apply. The posting will be live until February 13th. Uh
046we're hoping to have first round interviews in the middle to late part of February, second round interviews in the first week of March, and hire our AP the second week of March, the week prior to our spring break. So that's our timeline. Also want to add that we're working really hard to ensure that all stakeholders at the high school have an opportunity to participate in some capacity. So, we've already met with stakeholder groups at the high school, the building leadership team, the student services team, and the office staff. Today, Mr. Litkkey gave a presentation to the high school staff, and they all participated in an anonymous survey to give feedback on the qualities and characteristics that they are looking for as individuals in this assistant principal. And from the stakeholder meetings and the survey that
047we conducted today, we'll create a a framework, a profile if you will, of what it is that we're looking for. So that when we screen candidates, which will be one group that teachers and all staff at the high school, uh, all from all staff groups, not all staff, but a group from all categories of staff can participate in in narrowing that pool down to a reasonable number to interview during the first round. So that's the plan. We're excited about it. It's big work. It's really important work and we're confident we're going to find a really good person to uh take over that role next school year. >> Well, having that much interest this early on is also really great. >> So, anything else on that? >> All right, then. I'm going to turn to you,
048Lindsay, for um as the board clerk for the next item. >> Sure. So, um, one of my responsibilities as board clerk is to certify schoolboard candidates, uh, every spring for the election. This year, we have, um, two seats that are up for election, and we have two candidates that have filed paperwork to run. Uh, you can see in our packet that because our district falls in both St. Cray County and Pierce County, candidates file in both of those counties. Um, and so you can find their paperwork in there. We had two candidates uh that filed, Stacy Johnson Myers and Allison Page, who of course are current board members. Um so, thank you to you both for your willingness to continue to serve in this capacity. Um of course, due to the number of candidates, there's
049no need for a primary. Um so, both of your names will fall on the April 7th ballot. Um and then just one quick note, um I was out of town for the drawing of names and the order that they'll go in on the ballot. So Alan was generous enough to step in and cover that. So thank you to Alan for doing that. Um the name order will be Stacy Johnson Myers first and Allison Page second. >> That's all been sent off to the municipal clerks. >> And that's acknowledged for the record. Correct. >> So thank you very much. All right Dave, do you want to talk about the board self-evaluation process, please? >> Yep. So this is an annual [clears throat] thing that the board engages in. uh we're attempting to use a very consistent
050process uh year-over-year which will help us over time collect data and maybe have more ability to compare longitudinally. So board members were sent the survey that is in the packet which is the board assessment tool and it covers all of the responsibilities that this board and other boards uh engage in operations culture strategic planning fiscal management community engagement policy and vision. as well. Administrators are completing a a survey that's a little bit different uh but it covers the ability for the board to get feedback from uh school leadership on some of these same topics. So will happen uh those are all sort of due your due date if you're a due date person is the end of the month. So 131 of 26 and then what will happen is uh Amanda will compile the results
051of both surveys and then share them back with each individual board member by 26. So you'll not only have the ability to give your feedback prior to the discussion, you'll also have the opportunity to see the accumulated feedback from administration as well as the other board members. And then at the next schoolboard meeting, which will be on the 23rd, I believe now um the the discussion that we'll the board will engage in is is really around some broad topics. Uh what is the board doing well and what should we continue to do? What are the practices that we need to prioritize? and what are the areas that we need to grow. So I guess your assignment if you have one is to complete your individual survey, review the accumulated surveys and be prepare be prepared
052to have that discussion at our next board. >> Thank you. Any questions? All right. Do we have any proposed items for future uh board meeting agendas? >> All right. Then we're going to schedule the upcoming meetings. The policy ad hoc committee will meet Monday, February 2nd at 6 o'clock. Educational program committee will meet Monday, February 9th at 6 o'clock. There will be no finance and facilities meeting in February, which means that the personnel committee will meet immediately following educational program uh committee on February 9th, 6:00 or 7:00ish. And then the next regular board meeting will be Monday, February 23rd. And please make sure you realize that it's going to be the fourth Monday this this month rather than the third. All of those meetings will be here in the district office and the meeting is
053adjourned at 6:54. >> Nice. That's good. >> [clears throat]