001But then after I did it, several other people did it. But I probably I mean, you know me, I'm like a >> we're streaming shop. Like boom. >> All right, I'll call the meeting to order. This is a committee meeting tonight. Uh we'll start with a presentation and that is the marketing update by Mr. Kirk Anderson. >> Where's the microphone? >> Good evening everyone. >> Good evening. >> It's a little Where is it? >> A little go full screen. >> Uh, thank you for having me here tonight to uh just give a little update on the marketing communications um for the school district. Um, the first slide is the goals that we have for uh the marketing efforts. Uh, one is to increase community awareness and engagement. Um, to boost student and staff pride, strengthen
002enrollment and retention, promote academic, athletic, and extracurricular achievements, and enhance transparency with and trust with families. And so, the following slides will kind of demonstrate who we're trying to reach and what we're we're doing to do that. Um our t target target audience is of course uh current families and students uh but also pro um prospective families. Uh those might be u adjacent districts that might open a role. They might be homeschooled families or students that um are families that are thinking of moving into the district. Um the staff and faculty are also part of the target. Um, our goal is to enhance their experience and um, happiness here at the district, alumni, uh, community partners, local businesses, the media, and civic leaders. Um, some of the channels that we're using are the school's website,
003um, school newsletters, which we, uh, send out quarterly, social media. We have um really four avenues. Uh Facebook, we have two different pages for the school and athletics because there's so many posts for athletics that we don't want to overwhelm people who just want the school information. And then Instagram currently we have just the athletics. Um we're looking to add a school version of that as well. And then they would partner together. So when you post on one, they would just post on both. and you can control comments through a a single location. Um we also have a YouTube channel which is what we use for this. We'll have a little bit of analytics on that. Um the local papers and then we always have uh things that we're putting out flyers and um enrollment
004packets, things on the website for different parts of the school. So those are ways that we're reaching out to people. Is there just not a a demand for what's Twitter X? >> Uh we do actually have a an X account. Um Brian Cray and I have talked about it. It tends to be a pretty um heated debate on X. Things don't go very positively there. So we haven't um looked into it again. Uh it's much more political and more angry. So, so we haven't we haven't dove into that, but we actually do have a Twitter account. It's just kind of on hold right now. So, on our website, um this is our homepage on the left and um on the the website, it's kind of hard to to see the um the items, but the
005website has a social media feed. So, um, as I post things on Facebook, the social media feed will put those on the homepage so people can click directly to them as a shortcut to the calendar. And then from the homepage, you should be able to get into a variety of different locations for anything from the school calendar, the menus, uh, district information, enrollment information, community education. Um, it's it's supposed to be a portal for all that information. There's three gray boxes at the bottom. Um, my old eyes can't see them, but they are the menus for uh the different schools, um, parents and community. And so, um, there's a lot of information on the website and it can be a little bit overwhelming. So, um the goal of the website in the future is to
006do a refresh of it, um either with the company we're currently using or with another company and that's something that would be coming up in the next year. Um Brian and I are working out the details on that. Um but it is um it would include a lot of uh the look and feel and the user ability um as well as uh content management, ease of editing and then um accessibility. So those are big parts of what need to happen with the website to continue for it to be successful. On the website we also have links to the the district newsletter. Um the fall newsletter for the beginning of school gets mailed out. Uh it's it's a very thick and expensive newsletter to get out into hands, but we feel like it's important to get
007it to the parents. So it's actually mailed to them um and printed out by the inner county leader. The other quarterly ones are provided online and email um emailed out by the schools. So, uh, they get a digital copy of that and they're all available on the the website. They have, uh, information from the superintendent, all the principles, the athletic director, um, all the main parts of what happens at the school just in a print form so that, uh, as they're enrolling their students, they can have a closer look at it and, uh, not have to search so hard in the, uh, on the website. Okay. We uh have good relationships with press releases and uh attempt to get as much media coverage as we can so that our names out um beyond just the
008campus. And so um some examples of that would be the Wisconsin Blue Ribbon Elementary School recognition. Uh we had the DPI superintendent as well as a state representative come visit the elementary school and um we've done a couple different press releases for the awards that elementary school has done. They've they've had a a great showing of that. So um putting that out and then sharing it on Facebook as well. uh different student achievements and academic awards of course athletics and uh tournamenting coverage and then special events and school celebrations and some examples of that are on the next page. So the uh inner county leader in the sun as well as drywire which is an online outlet are very receptive to our uh press releases. the the Oculus Sun did a full page um championship
009uh spread for the basketball team when they won Heart of the North Conference that was sponsored by several businesses below. And then uh the elementary school had a inflatable whale that you could walk through in the gym. And uh the paper >> that was top of the That's top of the news cycle, is it? >> It was in the paper. So, it was pretty uh fun to see as well as when um we get visitors. Uh the bottom left is the picture of the DPI uh superintendent and the state representative u visiting the school and then um anytime there's some news with an award or something like that, uh Joe is getting award for coach of the year. So, that um is easy to get in the paper as well. And so we we try
010and do that where we can. Uh different achievements and recognitions. Uh the school district was recognized uh as best of the valley in several categories. This particular one is Little Saints Childc Care. The Oyola Sun puts that together and um makes kind of a big deal out of a voting tree. And um we were lucky enough to win several uh awards for teachers and for activities, things like that. Um we recognize students who excel with the student of the month and then student of the week and then our seniors get um some recognition as well. Uh starting this morning uh we'll be putting out a post for each senior that submits a photo and where they're going to go to school and just celebrate them. our athletics and activities. Uh we post the high school
011to middle school games. Um and uh some are easier to find than others. Uh but we we try and recognize all of the um sports from soccer to hockey, baseball, football, um track and field, and softball, baseball. Um and and so that's a a big part of the athletics page and why it's popular because a lot of people follow the the sports on there and um get information um for what's happening at the school or where to go. So that's that's a page uh there. The arts and creativity portion um academics and arts and sports are all important. We don't want to just focus on the sports aspect. We want to make sure that we're covering uh different groups that the students are in. There's lots of student groups that don't have to do with
012a sport. And so, uh whether it's drama or um speech or forensics, things like that, we try and cover all those different uh things and highlight them and really highlight the students individually for their accomplishments in those activities. communicating with the public, uh, letting them know what's happening. Um, we stream our school board and so we post that every, um, time there's a schoolboard meeting with an agenda so that people know that they can come here, they can get the agenda or they can watch it online. Um, our hiring is constantly evolving with new hires and so we post our hiring on Facebook and um and also on the website uh when we do registrations for school or 4K um things like that, we post those online as well. And uh several of these will
013also get put into the newspaper um like the 4K registration goes through a cycle in the newspaper. Uh when we have an event like uh a fundraiser for somebody um special to the school, uh we'll use social media to promote that and just let people know what's going on. We have the um electric billboard in the front of the school and that gets kept up. And then something that we instituted uh this year was something called positive gossip which allows people to um either by name or anonymously just brag about what people are doing in a positive way. And that's uh taken off and been real um really positive to just talk about what um employees or students or people in the community think about uh St. Rick schools. um community education. We use the
014social media and the website to promote different parts of the community education. So as um new classes and opportunities to do different things come up um they'll go on the main page for Facebook as well as um we do submit them to the paper um and we put them in a newsletter, things like that. There's always something going on there. For our social media presence, if you're uh not on social media, not everybody is, right, Mike? >> Some people are. >> Uh we have uh YouTube, Facebook, Instagram, and then Twitter, which we're not currently using. Uh the top two are our Facebook pages. And um the uh school has 2,900 followers and the athletics has 1,500 followers. Um and that's those are on Facebook, Instagram for the athletics, they have uh 474 followers and that's
015where where they would say that most of the kids are hanging out, less on Facebook. So that's where a lot of our students will go. And then on the YouTube side, we have a district channel for YouTube where we post our um our board meetings. Um that can be expanded into other uses as well. We just haven't gone there yet. Um but that I think had 21 videos and 59 subscribers. So you guys are a big success. Um, >> you should start putting ads on it. >> Yeah, that's right. Monetize. Uh, so some of the challenges with Facebook is that um while we have two Facebook pages um that we control, there's countless other Facebook pages that we don't have any control over that have a lot of followers, too. And we don't we don't
016try and control them. and they're kind of, you know, Booster has different um baseball, wrestling, football, um different things. And we try and connect them together so that we're sharing each other's things collaboratively and as long as they're not posting anything that's offensive or anything like that, which we haven't had that issue, then it works well. But just acknowledge that um our 2900 followers are in conjunction with a lot of other pages that are equally as as popular as they're posting things or sharing videos and then we'll try and um collaborate with them. Facebook analytics. On the main page of the um Facebook page for SCF schools, we have 29 um 103 followers. And if you I don't know if you could see it or not, but St. Croy Falls has 21% of the followers.
017Uh Dresser has seven. Um Cushing has 6%, Oyola has 5.8%. And then Balsam Lake, Luck, Amory, Centuria, Miltown, and Frederick. So, we have a a wide variety of people that come um from different areas. Some of our last posts that we did um for example, Jasmine's senior announcement um had 1.4,000 views, which means 1,400 people saw that. Um 17 people loved it or harded it and there was one share, probably her mom. um student of the week had,00 likes and 30 or 1100 views and um 36 uh likes or hearts, three comments and two shares and those were both this morning's. Um so so that happened pretty quick. By tomorrow it might be double that or whatever it may be. Um, and so you can see just some of the recent content. And then as
018far as performance from February to March uh 10th, so February 11th to March 10th, we had um 292,000 views, meaning people were on our page seeing our content 292,000 times. We had 8,600 um visits to the page itself, not just as you're scrolling through and seeing it. And then we had 5,1 uh 5,600 um interactions, which would be likes, shares, comments, that type of thing. And the next one, I'll go a little faster. You can see that we have 15 um and 17 likes or follows on the athletics page. But if you look at the views, there's 305.7,000 views. Um, and it just has a higher interaction. Um, I think it's even though they don't follow the content, um, they're seeing it and they're interacting with it more when we announce different sports and things
019like that. And then you can see, um, 26% of people from St. Croy are on that page and then it just kind of falls off to dresser the same similar to the other page. um 11,000 visits to the actual athletics page with 8,000 uh 8.3 thou thousand uh interactions, likes, shares or comments. Um far more women are on Facebook than men it looks like. Um but uh it kind of follows the same peaks as far as age goes. And then finally, Instagram. Uh we have 474 followers. There's some examples of posts in the upper left hand side that we've done. Uh many of them follow what we post on Facebook. Um and then underneath our videos that we've posted, you can see the the number of views that they get. Um 1,500 views, 1,700 views,
0202,800 views, and 1,400 views. So Instagram gets a lot of people that will scroll through and watch those videos. And then on the bottom right, those are posts that we were tagged in where they were posted by another school or another uh organization. A lot of times like the wrestling uh Wisconsin wrestling podcast will post things and tag us and so they might show up in that section under tagged. And the last one is uh YouTube analytics. Um I just put we are St. Croy as an example of uh comparison to where the school district is for schoolboard meetings. Um our average viewership is 30 to 70. Um and we have 21 videos uh and then 59 subscribers. We are network's been around for quite a while. They have two 362 subscribers with 25 videos.
021Those are all live casts of uh mostly sports, but we've done a couple concerts and they average anywhere from a thousand to 600. It depends on what sport it is. Um when we go to conference and and regionals and things like that, you might get 3,000 people that watch a single game. A lot of people will tune in for that. >> Are we using YouTube now as part of We Are >> Um Nope. That's just a comparison. that's we are owns that and but they are heavily coordinated with the school as far as um sharing our content and partnering. So they're I mean they're a great partner. Uh but we uh we don't pay to for them to do that. They have sponsors that that will pay them to put their banners on the bottom
022and things like that like Star does that too. So, >> um, for content strategy, we I try and, um, either go to events and and take a lot of photos. I've been really trying to hit a lot of the sporting events and get great photos um, of the athletes playing and things like that or um, concerts, things of that nature. But I also try and find that one parent who always has a camera so that if I'm not there, I'll still get those photos. And so there's a lot of sharing as well. We try and capture um student and staff recognitions, um athletic highlights, community education, um and then there's lots of announcements on weather and different celebrations, donations, things like that. And for the next steps, things that Craig and I have talked about
023a little bit is increase video storytelling. Um, I worked on a on a video for the STAR Foundation and put a little promo together. My goal is to do a school district commercial um that will promote the school district u from the lens of a you know prospective student. Um, and so we're I'm working on that. And then um expand student and staff spotlight features uh doing interviews with coaches with um staff uh with students u award winners things like that just to get that out there. Video seems to be more interactive. Strengthen community partnerships and um bring people on. We we have Rotary here at the school and that's a great partnership. They're um donating money to to help put um art on the snow plows for the city. And so we're working with
024the city and and so it's kind of a collaborative effort um and to look for those partnerships and then growing engagement across the platforms. So, those are some of the next steps. Without further ado, I won't take more of your time. >> Very good. >> Good to see you. Thank you. Anybody have questions? >> Appreciate it. >> Thank you. Yeah. Have a great one. >> Yep. >> All right. Moving on. We'll move down to the cell tower update. >> You want to do the early college credit program? >> Oh, I skipped right. >> Yep. >> Scroll up. All right. Well, do they talk about the early college credit program ECCP for all 40ome people here? >> So, those are standard. You'll see them twice a year and the applications are evaluated first by the counselor
025and administration. So, there's not things that are duplicative or thing that we shouldn't approve and then what gets moved through are things for you to approve which technically we don't have an ability to deny. >> so you could have just raised random by should be on the consent agenda at this point in time. >> I was just going to ask how do the students know about that? Like is it in the announcements or is it like or even like parents? How would they find out to encourage? >> Yeah, Miss Lay puts in the announcements, emails the students information on the website. >> Okay. >> So, there's no I mean criteria. I I just remember looking through the list of classes. I saw there was one for religion. I mean, we don't obviously offer that, but
026it's it's not something you would get here. So, that's okay. You know, being that's going to college for it, we would we still have to pay would pay. >> Yeah. In a lot of cases, most of the kids are looking for what you would call generals. Mhm. >> Um and if you look at a a typical university, I got one off the top of my head for one of my kids. There are 13 subcategories of generals that they have to take. Um English, math, social sciences, health. Um and one of them some of the social science subcategories, there are religion classes that fit into those. Um and essentially with the way the state statute is written, any course that is a non-comparable course to what we offer can be taken. Yeah. And for clarity sake,
027it's not like you're learning to be Lutheran. >> Right. Right. It's a it's typically history. >> Yeah. It would be from a historical perspective or a comparative uh circumstance or philosophically that sort of thing. So it's not just it wouldn't be like CCD. >> Any other questions on >> I have one more. So for purposes of people that may listen to this, but uh is there any uh grade um limitations, it can be any kid in high school can >> So any kid in high school can on our end of it? So our statutory obligation is essentially non-comparable as as Rick said, it's the rubber stamp. It happens. Um universities set their own requirement then. So once the applications leave here and approve and are approved, uh, Miss Lock will then work with each kid
028and help them apply to the university through there. They have a special application. It's not the full-blown application of a standard college student that a senior would do. It's a shorter, simpler version of an application. And then the universities will review their transcript. Um, and I can't quote you directly on what they are, but let's say it's a 2.75 high school GPA for them to be able to take the class at UW, whatever. >> Thank you. >> And they might have age limitations like >> Yes. >> Yep. Yeah. The statute sets the age limitations. Yeah. >> And so it's exceedingly rare that you would have a freshman or a lot of times even sophomores involved. It's mostly upper class. >> Yeah. Because the expectation is for a lot of these classes that you have a
029baseline and as a freshman in high school, you're probably not going to meet the mark on almost all those offerings. >> Every every kid who is interested meets with I used to do it, but obviously now Miss Lock, they meet one-on-one and they have a conversation about why they want to do it, what they're looking at. um she'll reveal their well if it's a freshman she'll you know talk about how serious it is because we're talking real college classes official college transcripts lifelong college GPA is starting now um you know there's there's a lot of teeth into what's going on so you know from year to year there are a few freshman and a handful of sophomores that show interest but very rarely does it happen because it just one doesn't fit into their high
030school course load with all their requirements already with English and biology for a freshman, you know, English, math, social science. Um, but then the the guiding conversation usually freshman kid usually isn't ready for that. >> Okay, any other questions? >> Right now, we'll move on to the cell tower update. >> Awesome. So, I've shared with staff and then of course the board via email the plan for the cell tower. uh that is going to be constructed just behind the bus garage is that they're going to begin. They've done some clearing of trees that back there early and they have their construction area set up. There's a ornbody on site, that sort of thing. And there's been some power run and there's been a few miscellaneous things that have transpired, but the bulk of the work
031they're going to begin now starting next week when we have spring break. So, we have very limited staff and students around. should be zero students aside from you know passing through um and very few staff members. Uh the first portion is to put in a concrete foundation and so that's supposed to happen over this spring break period. Then it has to sit and cure for a period of time and then they're going to come back to actually put up what's called the monopole or the tower itself um on I think good Friday is what the plan is in that ballpark Friday Saturday. So that too will be we have an inservice day but it won't be a it'll be a non- studentent day. So when there's a lot of equipment going back and forth and
032utilizing the driveways and so forth. Uh they it should not impact school and they have been very communicative about when they're going to be here. They've been open to the fact that I I said look if it's from 7:30 a.m. to 8:30 a.m. I want zero traffic. like there should be nothing in and out aside from buses and and our parents and from 3:25 or 3:15 at the elementary 3:15 until 4:30 same thing. So, uh, so far it's been very workable. I would assume the majority of the work that they'll get done will happen when students and staff aren't here. So, the timing is pretty good. And then I'll keep you posted if that changes. >> The area So, they're all done clearing like cutting down trees. You can hardly tell. Yeah, it's only a
03350 by 50 square. And so I don't I'm not an engineer, but these monopoles don't they're not like the big um uh you know like the the Eiffel Tower looking structure. It's just basically the the footprint is quite small. And then of course the pole itself is going to go quite a ways into the air, but that's also then going to be sudden the ground. So, it's a lot more like a fence post, a really tall fence post than it is like a erector set or like a tower. They call it a monopole. And admittedly, I'm going to come to work and see uh stop in periodically just out of more of a curiosity because they're going to dig a very deep foundation and put a lot of concrete down there. And they're also putting
034this pole up is going to be I would argue pretty cool because they're gonna it's going to be coming in parts on semi and then they take a crane to assemble it kind of like Legos or something. So should be interesting. I mean I'm not going to stand out there and watch the whole thing but I have to nerd out a little bit and see what's going on. I've never seen this done before. So >> you can put it on the YouTube channel. >> Yeah. Yeah. Maybe do like a blowby-blow some color commentary. I'm sure they'd appreciate that. Any other questions or comments about it? All right, we'll move on to the CISA shared services contract. Perfect. So, on an annual basis, we review and then bring forward our CISA contract. That's with CISA 11
035on Turtle Lake. They provide well, it's a requirement in the state of Wisconsin that's broken up into CISA's cooperative educational service agencies. Ours is CISA 11. Um there are three different things that we are required to be uh um paying for and that is cease administration, cooperative bidding and purchasing and delivery service. All three of those things are charged to every school district based on their membership in Case 11 and based on their size in some cases. And then the rest basically is a suite of options from a menu sort of format. And I have just the blank contract there for you. You can see with the boxes uh that are I don't know how you would describe them. The empty boxes that are kind of broken up or dashed a little bit. We'll show
036you what we did last year. And the recommendation for this year is going to be slightly different which is why I wanted to go over it with you. Um district level consulting which is going to be the third fourth line down. That will be a drop simply because you can pick and choose and use a day or two here or there without renewing that. So, we're not going to say on the front end we're going to uh that was utilized for um I think Mike's literacy uh um work that had a half day and so that was why it was it was on there and we pay for that on the regular budget even though it's not part of the contract. So, that would be a drop. Uh healthy, safe, and respectful schools. We did
037an evaluation. So, that's about twothirds of the way down the page. We did an evaluation of what we utilized in the last year with respect to that option and found that Josh Tyler had attended basically one of that that CISA that fell under that umbrella. So, we're going to not renew or drop that portion too. That'll be the recommendation uh saving us $2,895 because we still have the capability of sending individuals to things. It's just that it wouldn't be in the consortium so it would be at a higher rate. But very clearly uh if Josh would go um twice and it's 300 bucks rather than one or twice and it's $3,000 worth of money ahead. So and it's not just Josh. Sometimes there's counseling things that happen through healthy, safe, and respectful schools um or
038even administrative things and we can send folks. It's just that we have evidence that we're not using it to the degree that we could. Um the next thing that we're going to recommend we drop is down from that uh just a couple of uh um spaces science math and technology resource center uh that in the in the past we've used you'll see it's a prorated thing that's based on district size. I think we paid 4,0 if I'm not mistaken um because of our size. We're going to recommend dropping that for the same reason I talked about the Simotech earlier. we only basically are using one uh thing from that uh suite of options and therefore we're going to discontinue utilizing that. Frankly, was the planetarium coming to the elementary on occasion and in conversation with
039Rita that was the only thing that fell underneath there. They can come up with alternate activities or something different saving us another 4,000 bucks. Um, talking with Laray and Brian, we are going to move away from having CISA do our title one administration and title two and title three. Um, so those would all be recommended to be dropped. It's tough to tell you what that percentage savings would be because you can see it's they're charging just shy of 5% of your annual title one allocation as you know the administrative fees and the the staffing to take care of those things for us. And we don't know what our title one and title two um a allocations will be yet next year, but we do know that we'll save whatever just shy of 5% or whatever
040that number is, which will go roll right back into title. And as I said in the board update, the lion share of our title funding is in terms of staff. So the district uses that as federal revenue that offsets or covers the cost of certain staff members as allowable under uh state and federal guidelines. So if anything you there wouldn't be a the budget impact would be on the back end when we see that we can apply roughly 5% more of that to salaries and benefit packages in some capacity. >> Um I have a question on title three consortium. It says that it's consortium grant when it indicates the cost. If that's paid for by a grant, why would we drop it? >> Because we there's not really a lot of interaction or engagement with
041respect to the title three. So number one, we don't get a lot of support. Uh we don't have a lot of English language learners. we and we don't get um there there isn't the recordkeeping portion of it is not frankly terribly difficult based on our allocation and based on what's required to submit but that's a good point. So I mean we're not going to see a savings there. Their consortium grant may run out too. Who knows? >> Um but yeah there just really isn't a need. So between Brian and LA like I said it's more of a recordkeeping thing. Brian is familiar enough with it and that LA is familiar enough with it that they're confident that they can put the numbers in, submit the reports as necessary, make modifications where needed and and we'll
042be just fine. And then uh lastly, I want to direct your attention to the school psychologist portion. We are going to uh elect to renew that again. Um not because we have a problem with our school site from CC. has been doing a great job. Uh but we would prefer not to because again we're paying a bit more as a result of paying a fee on top of his salary and benefit package that we wouldn't have to pay if we didn't contract with CISA. Which makes sense. Like if somebody was buying services from us, we wouldn't just charge him the exact amount of the benefit package and the and the salary. You would add on administrative fees for having to deal with employing that person and the training and the you know payroll and all
043the other things. So, I'm not debating on CISA. We're happy with the service, but we do want to eventually hire our own school site. We did post uh Brian, Shelley, and um Corey Schmidt interviewed three different candidates. We were surprised that we had three candidates. Um settled on one candidate that they offered the position to whom unfortunately accepted a position closer to home. And based on that, we elected to um through the feedback of the committee elected to just maintain the contract with CISA and we'll fulfill it in that capacity. We don't know for sure whether it'll be the same guy Austin that we currently have or if it be something different. Some of that's at their discretion, but of course we'll ask for some continuity and then we'll do the same thing again next
044year. Aside from that, where you see the renew box, we're going to check renew except for the ones that I mentioned that we were going to drop. Any questions? >> All right, we'll move on to the athletic trainer services. There's a contract in your packet for that. >> Yeah, last year you folks approved a one-year contract with go for um healthcare LLC for athletic trainer services and subsequently we had um why is their name slipping my mind? Deon. >> Devin. Thank you. We had Devon hired and Devon worked the majority of the school year and then has made some um decisions not related to her circumstance that she's went in a different direction and we've been peacemealing it together to get through the rest of this school year uh in partnership with G4 and the
045replacements that they've offered have been fantastic. Um, we did already lay out the need for the athletic trainer, uh, both from coaches, athletes, and and our athletic director and administration. That has not changed. Um, this is a two-year contract. The two-year contract locks us in at a certain price which I think is a benefit uh first and foremost and secondarily it allows go for to go to the market uh job market for people saying Olympus is a guaranteed you know at least a couple of years making it more potentially beneficial for interested individuals who uh you know aren't going to plan on relocating or in a certain geographic area for just a one-year contract. So the recommendation would be that we continue our relationship with go for and sign the year contract with your approval.
046>> Is that the the rate will remain the same for two years? >> That's correct. So what's on the contract would be locked in for the next for the 26 27 and 27 28 school years and subsequently you wouldn't see it again unless there were some kind of issues. >> Do they if they're unable to provide services do we get credit then? >> Yeah, you just don't pay. So, you're not invoiced. If there's not somebody here, you're not invoiced for it. Uh, so basically, I mean, they want they probably want somebody here more than we do, you know, uh, because that's their business model. So, it's been I don't know. I should have asked Tara. I don't know how many events we had where we didn't have one, but it wasn't a ton. It was
047a smattering here or there. And you think about the winter season. I mean, my god, how many events do we have? >> I've been covering four, too. >> Yeah. So, Kirk had covered and they they picked up there was an intermediate period. How many games did you cover you think Kurt >> from all the way last year? >> No. >> Oh, this interim >> four. >> Yeah. So, it hasn't been a tough. But I guess my point was if it's in the winter season, it's conceivable you've got something every single night of the week minus Wednesday that you want somebody at. And so, you can stack up four events pretty quick, you know, just trying to find somebody. So, it's worked out. Um, and like I said, the replacements that we've gotten, the the um
048standins or subs for lack of a better word, have been really good. So, >> and they don't travel, right? It's just for home events. >> Correct. Yeah. And typically what the expectation is, at least around the conference in the area, is that the the host will have an athletic trainer on site. >> It's not a requirement, but it's kind of become the default approach. If a school didn't have one and we wanted to have presence there, would this contract allow us to request somebody to travel with our team? >> That's an excellent question. Um, I'm trying to think in in back in the rolodex whether or not is it conceivable. I think the answer to that question is yes. Can we do it unilaterally? I'm not 100% certain. >> It would be nice to have
049that option. I mean, just that we did Yes. And we would have to know beforehand and make some phone calls to ensure >> part of that would be where it's located, too, because we're also not paying somebody there ready to ride a bus for 3 hours to Ashlin, for example. >> Right. >> I mean, I wouldn't want to do that. >> Any other questions? All right, we'll move on to the proposed uh partnership development agreement for facility planning services with Nexus. >> Yeah. So, Nexus Solutions is a an entity out of the Twin Cities area, St. Louis Park, I think, is where their main office is. They've done work um in my former district um and multiple districts throughout the state of Wisconsin, Minnesota, and I think North Dakota, and even a little bit of
050Iowa. Um we would have a rep here that's out of Hudson uh Rob Brown and he this this proposal I think to on the front end the most important thing to point to is that initially what transpires is a is a is a um facility master planning sort of service that develops all of the things that we're going to need to do as an organization both in the short term and the long term and ranks them in order of their importance or critical need and so forth and so on. So, a very comprehensive facilities plan that would run in tandem with our 10-year facility plan that's already been approved by the board and be a a guidepost of sorts. That is done um for no cost on the front end unless nothing ever happens. And
051when I say that, I mean if we were to go to referendum and pass a bond issue referendum, then we would make uh settle up with Nexus. If once that referendum is passed and we're moving forward, they also offer construction management services and architectural and engineering and those sorts of things. So there's a point where we could also make an agreement continued with Nexus. were not beholden to continued with Nexus to to serve in a construction management uh circumstance at that time or we could do a bidding process or a interview process to hire a construction manager if that's the route we went with the referendum and it was approved and if Nexus got it this initial thing would be seated into the bill at that time if the referendum passed if not there's a
052period of time that elapses and then ultimately we'd be provided with an invoice for services to do the facilities plan. So if nothing else happens, we do the facilities plan, we get all that put together, nothing else happens, there will be a point in the future we will have an invoice from Nexus, but if not, it's seated into what you do in the future. >> Any idea what that initial or what that would look like if we opted not to go to referendum, what would cost typically for a facilities analysis? >> Um, for our size, I I don't know specifically, but it's not wild. I mean, I think $10,000 or less. >> Oh, that's important information for us to have regardless >> without question. Yeah. >> Will it include the football stadium as that's rented
053from the city? >> It Yes, it can. Anything that we tell them to include and the preemptive conversation that we've already had on the topic would be yes. >> Good question. Because it is a facility and I mean technically we're in the process of it being our property in very short order. >> Are we? Yeah. >> And the city's going to send us a bill. I think they're charging us 10 million. Kirk, is that what you said? >> Give or take 10 million. >> No. So, there'll be a property transfer and it'll be district property without a cost or a very minimal cost. >> Dollar exchange. >> Correct. In fact, maybe Kirk and I can have a ceremony where we I hand Kirk a dollar and we shake hands or something like that >> for
054social media. That'd be fun. >> Social meds mean this will happen before he's done with his mayorship? >> Well, I don't know. We'll see. Is it done yet? >> Uh elections and >> No, no, no. Not your not your >> the agreement. Uh the legal part is >> So now it's just contractual. >> Okay. So we're getting there. >> Okay. I haven't talked to Ryan in a while about the timeline. >> So then the list that is on here is not inclusive to like everything. It's just giving some examples of the things that would be included like I didn't see you know like locker rooms or um if there's any like facility HVAC type things as we say football stadium like the sound system like those it's all encompassing >> 100%. So those are just
055>> right and and it's not inclusive of everything. Those are just the the hard bullet points that we had discussed early on. >> Okay. >> Yeah. And the next thing uh the number one complete a detailed facility audit and repair cost estimates that's what that'll encumber very broad. So what what we're going to get is telephone style bound facility plan. So it won't just be those handful of things. >> Has the district ever done anything like this in the past? And if so, when was the last time we did it? >> I don't believe so. At least I haven't been able to find anything. >> We did have a 10year plan. >> 10 year plan, but did we do that on our own with Mark here? >> We may have. >> You in order to
056establish a fund, you have you would have to have a 10year plan. So that's probably where that was. >> I think it was prior to a referendum. >> Yeah, we would have Well, we had maintenance. >> I don't remember. No, I Yes, we did have it for that, but then we just we initiated that fund. >> Yep. >> We would have had to have one mans, but I don't remember which came first. >> Well, Crow Anderson did the construction, correct? >> Yeah. >> And so, it's conceivable that they provided some of that information, too. So, that's not >> they did it for the performing arts. We're talking about the >> the deferred maintenance. >> Oh, that would have been Yeah. several years ago >> in 2017 was it? >> Okay. I don't know. Do you
057remember? >> It was before I came in this chair. >> Okay. >> Right before. >> Right. >> Like right before. >> How long have you been sitting in this chair then? >> That'll tell >> since November of 17. >> Okay. So, yes. 2017. >> Yeah. So, I'm not 100% clear. >> So, my memory is that when when Krauss came through, they kind of did a similar offering, right? they help us with the referendum planning and that kind of stuff and I don't I think was kind of the same type of agreement if we didn't pass anything for that part. >> That's correct. That's not atypical. Okay. >> Um Nexus also I I prefer working with an outfit like Nexus. Again, I said I did in in the past at Wisconsin Rapids, but the reason being
058is that they're not tied to a construction company. So they're completely independent. Uh so when we do have if we did pass a referendum and we're doing renovations or construction, one of the things we would talk about is a construction manager and whether that construction manager should be the same as the general contractor or not. And then sometimes it's decision making based on we want someone to be point an entity or a person to be the point person that's separate from the generals and the subs or we don't care about that because it's cheaper or whatever the rationale is. So that's a conversation that we can have another day. This does not tie us to continuing that relationship. This ties us only to saying do this facilities analysis for us. provide us that information and
059when if nothing happens or we choose to part ways send us an invoice for the work that you did to do that. >> I just have a question on selecting this company. So do you did you look at other companies or you just sort of familiar with this one or how did we get to the kind of selection of Nexus? >> So yes to both. Um, I haven't evaluated other companies currently, but I do know Krauss Anderson, Market and Johnson, um, other general contractors do have services that are very similar to this. One of the reasons that I prefer Nexus is because they aren't, again, tied to a construction arm. See what I'm saying? >> So, they are as independent as independent could be. I'm not saying that there's anything nefarious going on with GR
060Anderson or Mark and Johnson or Myron or any of the other outfits because I've worked with them in the past and have had zero issues. It's just the backdrop of recognizing that this isn't about them building a book of business for themselves at some point in the future. You know what I mean? Uh kind of to piggy back off that, if we end up, you know, passing referendum to build something or add on or whatever at that time, would we uh look at potentially look at other people to do those tasks? >> Correct. >> So there would likely my I would advocate that we would have depending upon the scope and scale. So let's pretend that we find out we're going to spend a million bucks and we're just going to piece me out ourselves.
061Fine. that we would need to. But if we're talking about multi-million dollar renovations, then what we're going to do is bring in a construction manager and we would do like a a interview process for people coming through to to do the construction management will be a portion of it. And then in that agreement, which Krell served as from my understanding as your construction manager and general contractor, but from that agreement, you would identify, okay, we're the construction manager. So now we got to find a GC. If if it's Nexus, who do you want? And you could have a suite. We can say Krauss. We can say a local outfit. We You see what I'm saying? So you have a great degree of latitude. What'll determine whether or not we want a construction manager usually is
062the scope of the project, but no, there's no guarantee that it would be Nexus. I would argue they'd be in the mix in terms of a of an interview process as would probably Krauss. And then somebody had mentioned oh somebody an outfit I can't think of the name um at at the fund the star fundraising committee meeting anyway but we would do a penetration to say hey St. Croy Falls are a RFP is looking for construction managers you know send us your intel and run an interview and identify and select one which is not atypical for bigger projects and again It's not a typical that you have a construction manager/GC across here. That's might be where we settle or with a different outfit. Any other questions? Matt, you good? >> Yep. >> All right. With
063that, we'll move on to upcoming events. Uh we'll have a regular committee/board meeting on March 25th at 5:15. Uh there's a CISA uh joint pack DOE meeting at CISA 11 in Turtle Lake on April 1st. Um I plan on going to that. Um unless I can't remember which one this is. Is that where we vote on? >> No, that's just on technology >> on AI I think is is approach. Look at that. >> That's more just a a dinner and seminar kind of a fight. >> Yeah, I plan on >> anybody else cuz registrations are due March 23rd, I think. Right. >> Yes. >> And our next meeting is the 25th. So, >> yeah. I guess we need to >> It should be interesting. Um it's helping teachers and leaders do more with technology, specifically
064embracing and preparing for the possib with I mean our students know a lot more than we do about AI and you know stay on top of that. >> Y there's a lot at the convention. I mean I hit one or two sessions on AI. >> All right. So then we have the spring election uh April 7th um the committee meeting on April 8th uh to Don or Craig you remember when Git big was for star it's somewhere in that mix too >> I don't know this morning >> we'll hit it in the next meeting the exact date of when the date is for the star foundation um which will be our main project is playground uh equipment type thing. So, um then of course our last board meeting and which could be will be Ronnie's
065last meeting with us on Monday, April 27th. Any other questions or comments >> is April 28th. >> April 28th. So, we can get it a couple more times and reminders. All right. Thank you, Bob. With that, we don't have another portion of our meeting. We can be adjourned. No dismissal. >> Thank you.