001okay we should be streaming all right we'll call a committee portion of the meeting uh to order to order yes thank you Matt uh we'll start with the uh strategic Plan update Staffing yeah and I just have a brief update for you in that regard um we do know that we're down in terms of student numbers which is not atypical as far as Wisconsin generally is concerned most districts are on on the decline as a result there's been a couple of retirements um recent well more than a couple a few technically three year or so retirements and as a result we've worked through plans such that those positions in all likelihood will not be filled so we know that with a reasonable degree of comfort we'll be down two FTE two positions at the elementary
002and then for sure one position at the middle school um and doing some shifting in that regard um transitioning to a three-section grade for next year rather than four and that puts the fifth grade numbers at 27 per classroom which is on the higher end of where we'd want it to be however it does position us appropriately for what the future numbers would um portend which is significantly fewer than that um so it's 81 next year split by three is 27 per class and after that there's numbers that dip into the 70s 60s and even 50s and so clearly four sections in fifth grade is not really a sustainable approach in the for able future and so uh that move was made as a result of Brian ean's retirement which you guys acted on last
003month and so we're going to do a bit of Shifting and make that modification there which means that we should see a net 3 FTE reduction and there's a potential for a fourth but that's uh contingent upon um a leave and so forth and as well as prek numbers which may warrant bringing a staff member back one way or the other regardless and so right now I would say we'll be down three FTE which is going to to be um it's not positive that we're losing kids and and not replacing staff but it is positive in terms of budget right it's not positive from a human perspective but it's positive in terms of budget as you know we had a fairly slight deficit going into this year there's no human being currently walking the Earth
004that can tell us what the next banial state budget will hold but I'm anticipating it will not be um you know a wealth of dollars coming our Direction I'm sure if we if there's any kind of increase to public Ed it'll be um Frugal and what the state can can reasonably feel that they can reasonably manage and I think it's going to assist us in making ends meet and my hope is that we can do that um in the long term so I would argue that the board um as well as the staff will be prepped to know that over time here over the next um handful of years that that will be likely the goal that each time there is a retirement there'll be a lot of critical ref reflection on whether or not
005this is a position that we have to fill um based on numbers lastly I what I'll mention too just to put people's minds at ease to a degree we're not talking about 30 kid classroom sizes at the elementary or frankly anywhere else um with those numbers that I'm sharing we're still being very close if not below the the old sage numbers or the AGR numbers which would be 18 in elementary lower elementary um under 18 or below um so we're going to maintain those numbers and in fact there's going to be some fairly small classes that work their way through there too just because of Statistics you know so you might have a some 15 kid classes because it doesn't warrant drop into three but it does if you still have four then you have
006some smaller class sizes so generally I don't think you're going to see parents be like my God what happened to my kids classes here we're not in that circumstance and so I think through attrition we'll be able to you know quote unquote rightsize us um over time so that's what I know now as it stands I think that's probably how we'll carry into next year the only moving part would be that that 4K Staffing scenario which Rita and I will Monitor and if it's a posting that we need to do we'll do a posting is there um statistically or historically the 4K numbers because I think you had 44 or something in that power point or whatever that sheet we're going to see later but is that average Rita can you use the mic pardon
007me with 4K classes there is a lot of variability however we have always had enough for three sections which means on average 16 time three um which I'm not going to show off and do for you right now um and then with the this year it's a little smaller but next year we already whatever numbers I showed you last time they've already shot up huge so there does seem to be the we had a after the covid baby what would you call that the opposite of a boom whatever there does seem to already be some bounce back so can the 4K numbers are we already have more than we've ever had at this point so that's why we're not sure if we get generally people register for 4K in the summertime we've never had this
008money at this point in March so if we continue to get the enrollments coming in it'll be a bigger class than it's ever been before all right thank you any other questions I have a question how do we forecast again based on our numbers that we see coming in so at at the elementary school we look at the year before and then if it's a 4K or a k class you usually try and think plus or minus 8 that will come in in the summer coming at the beginning of the year and then we look at the the suggested cap with AGR it's no longer mandatory that you stick to the cap of 18 students and third second first Kinder and 4K or actually not 4K pardon me it's no longer mandatory but like Craig
009said we think it's a value we hold de dear and we really do think it's the most important AGR strategy so we're always trying to maintain that so we look at how many kids are in the grade below and then Plus or minus8 in the lower grades we stay pretty stable first through fourth grade to sheina you mentioned like how do we identify how many 4K kids we think we should be getting yeah just because yeah world the world in in general people are either choosing not to have children or half of what they you know if they would have had three or four they're having one or two I can tell you how we how we forecast for that we look at little saints and we get those numbers and then we do have
010County data that we can look at we used to send letters to everyone in the county who had a or in our school district we can use County data and send a letter to all them and say it's time to register for 4K but we found because there's so much more mobility in the last 10 years than there has been in the past that was completely ineffective so now we look at the little saints numbers and then we try to get people to register as early as possible and so now we're at a point like Craig said where could if we get 10 more kids we'll probably need three teachers and at that point we just stand watch unfortunately the variability is so high it's really hard to get an accurate prediction so what what
011districts do generally is a um have child development days so that is an opportunity that we can capture some three and four year olds that uh um will be coming into the system there's uh you know advertising as it were to say hey it's time to register your kid for 4K um there's districts that Review birth announcements and keep track of those those things that's frankly quite archaic because it's also contingent upon parents making the choice to come in and register their child for 4K there's no compulsory attendance for 4K um so it's it's I think now in Wisconsin in particular because we've had 4K for so long that um I think most parents know it's kind kind of common knowledge now like kindergarten was in the old days that okay when my kid's you
012know uh about to turn four or is four I'm going to get them registered for some programming and frankly the significant um lack of child care opportunities for people is a is a motivating factor not that 4K and child care are necessarily equivalent but it's an opportunity for parents to have um their kids spoken for during the during work hours and I think that's a a significant motivating factor for parents too so it's it's ironic that in this day and age you would think that there'd be some kind of a more you know cohesive but frankly in every District I've been uh that's been the approach it's and that's why you see um 4K numbers in particular in a lot of districts too kindergarten numbers fluctuate quite a bit uh because there's some parents that
013choose not to register until kindergarten and so um it's usually just kind of a shot in the dark um with it's an educated guess from the factors that that uh rehea me or rehea that's my daughter my God that Rita mentioned um be she's home on Spring Break by the way way maybe that's why I'm thinking about her but um uh yeah so it's not a it's not a perfect process whatsoever but there is um some consistency and with 4K in particular you can roll into a year in a district our size where it's 40 kids and that's all you got you can roll into a year and all of a sudden it's near 100 or you know high 80s and so um it's also not atypical to be unfortunately looking to hire for early
014childhood and 4K teachers in like August and sometimes even September that's not an awesome spot to be in but that's it's kind of what happens thank you I have one other question are we capturing 100% of the little saints that do they come to nowhere near that a little disappointed because that was one of the goals you remember was to capture open enrollments that has not been the case at all so far so I'm disappointed by that and I um I've talked over some things with Jess about how to how to how to make that happen and a little later we'll talk about a change we're making for schools that might have an impact on that in a positive way but right now no kids are going there until they we have I think however
015many let's say we have 20 kids in the three-year-old room now I don't remember how many we have we have about 12 of them going to aola so it's it has not panned out is there is it okay to piggy back off um so because that was kind of a a question I had too was the with little saints if you have kids that might be committed to other districts and such but then there are kids that couldn't get into little saint I think it's a really interesting question and I appreciate you bringing up I'm gonna write it down and the only reason I ask is because of I'm I'm of the age where I have a lot of friends who um they could not get into little saints because of the waiting yeah and
016nobody's called it's just the waiting list and the accessibil in the you know not enough spots but then they go elsewhere but they will come back to St Croy or maybe they won't I I don't know but I think they mostly do but I still think the question is a really good food for thought thank you well child care though if we're utilizing fund 80 cannot be St Cay fall School District only is and is it can we give a preference even that I'm not 100% clear on and I you know when you have a waiting list like you do as well I I don't that was that's going to be an interesting question to get answered yeah we can explore it but we can certainly ask the question I I'm inclined to think the
017answer would be no from an auditor persp think so too because if I here and and here's why I say that because when we were getting this all going I know we bounced All Those Questions around to see what we could do and had legal advice so my guess is the answer is going to be no but I still think it Bears checking in too yep anything else all right we'll keep Rita on the hot mic with the AGR update so can you show that document Laray I hope you all had a chance to look it over because I I was not anticipating having to do another AGR update this quickly we just did one but because it's the fiveyear contract renewal things are a little bit different so I will do the same things
018as I've always done I'll continue to do two AG updates a year with the last one um after end of year testing but if you look at what's different on this one I noted on page seven you have a a signature for the board president um Brent but it's just I click it and say this counts as your signature and I didn't want to do that until I shared all this information with the board just so you're sure about what you're signing I promise I have it under hand and I'm and I'm doing what needs to be done with AGR I just didn't want you to not know what you were fake signing I guess I don't because it's just an electronic signature so if you have questions before I sign that please let me
019know do anybody else have any questions at this point that they're looking through it see that see what I just write your name and then I click so I felt a little uncomfortable with that without showing you everything I read through it I didn't have any additional question else no thank you for reading through it I really appreciate it right Rita this is the last thing and then if you exciting it is it's very exciting and then if you don't mind I'm going to go back to my school immediately after because we're having parent teacher conferences Lor can you show that fancy little flyer I made thank you so much so you probably already looked at this too but we have talked about it in the past moving kindergarten to the SCF location and 4K
020to the dresser location and this is the year to make that happen for Myriad reasons I listed most of them um if you have questions or concerns I would be happy to try and answer any anything you want to talk about and then I just want to point out with the what's really nice about this is now we'll have the 4K right next to little saints so now we can have some collaboration between little Saints and the 4K that if we can do some dual programming maybe we can capture some of those open enrollments so we can do some parent events where it's both dresser 4K and and little saints and I'm hoping that'll beef up that open enrollment brilliant I love it thank you any questions on any of this not do we I
021can't that's not on this it's kind of related a little bit uh of course okay um uh are we in the black at the DAT so that's that's a hard question to answer because of the levies that we use so yes we're in the black however that does take Levy money to stay in the black but we monitor it closely unfortunately after you know we did get a great deal of federal support for child care which is much needed everywhere in the nation during covid times that has completely dried up and we have no hope of seeing it again at this point unless something were to radically change so we will continue to need the levy but we we're not losing with the levy we're not losing money so it's still a it's still a
022viable service that we offer to the community does that answer your question I think the the big rub is um evident based on all of the child care centers that have not been able to sustain themselves because there is definitely a correlation between what people can afford to pay and what you pay your people and whether or not they're going to bother to send their kid to child care or just have one of the two parents not work or if it's a single parent household they decide maybe they have to go on assistance or something and spend time with their kids so the the the um child carees that are starting to take shape we have one relatively local too which clearly is going to be underwritten by the company that's originating it and I
023it'll be interesting to see if it uh is I I don't believe it will ever be a money maker I I don't think that there's a scenario in which child care in in the United States is making people money um it's not it's just not sustainable now small maybe you got five or six kids in your home or you do your thing that's a whole different ball of wax but if you're talking about you know a facility and all these other pieces that you add it's it's just not it's not functional because people can't afford to pay $1,000 dollar a week you know and that's not it's not really viable even in small in home dayc carees anymore that's why there's such a large waiting list there's just no it's not it's not a financially
024viable career or business anyway and then we do treat our our staff really well so we you know it's still not the best pain in the world but we do the best we can to pay our employees well and treat them well and that's why we have almost no turnover which is a miracle at a dayare all right any other question questions all right thank you Rita you may go back to your building and we will discuss the northern School District trust so from um my understanding this is as a result of our involvement with dental insurance this is the entity that provides dental insurance or the um underwriting for set insurance and um we can nominate a delegate to to go to their annual meeting which I think Matt you have done before haven't
025youh I mean did you I mean go to the meeting did you I did yep and they were surprised to see me because there hadn't been anyone there in like I don't know 20 years or something so apparently it's not necessary it's necessary that we have somebody be the representative but it is oh yeah whether or not oh whether you go or not okay well since I have so much experience I be the no I'll accept nomination position sure all right right we have a willing we have a willing participant to put his name on the piece of paper today with the VP huh when we have our when we have our meeting we can do you need it sign right away oh okay not by the end of the month okay can we do
026that if wasn't posted or is it well action on the topic was posted so I think you're well within your authority to nominate someone else to sign in his in his stad absolutely yeah all right uh moving on the discussion well are we going to do the nomination then Laray in the regular meeting oh it's just like a volun there doesn't need to be action to make that happen oh I got you my apologies it's done deal very well sorry Brent all right uh we're looking at the addition of a part-time is it a part-time and SL substitute correct so the request that came from Brian Warner and the uh facilities uh you know buildings and grounds Department was um twofold one to add a part-time position that would the line share their time this
027would be an afternoon SL early evening position say 3: to 7 or 4: to 8 something like that in the L share of their time would be devoted to um the Performing Art Center the Fine Art Center this this room and so forth as well as some other miscellaneous things that through the course of the school year don't necessarily get as accomplished as often as we would like which are fairly mundane like window cleaning windows and you know emptying some trash cans and so forth that are um sometimes play second fiddle as a result of the other stuff that's going on in talking with Brian that that request comes as a result of um staffing change hadn't taken place as a result of the addition of this um uh facility which I think is is
028a fairly um significant undertaking if we want it to be maintained to the degree it needs to be there are going to also be times where I mean clearly this doesn't need to be cleaned on a daily basis this in the Fine Art Center but uh there's going to be things that are done weekly here more more than one time a week and then also there's other again other things that this individual can do but primarily um it would be to serve also then as a sub for uh custodians that happen to be absent and that would be covering their shift so if they would cover a shift for someone that was like a day shift then they wouldn't do their afternoon evening they would cover that there might be a few miscellaneous things that
029they're still required to get in but they would have guaranteed 4 hours a day and um relatively frequent subbing when any custodial position is out whether it be first shift or second shift um so that we can ensure that those are covered much like um with teachers and AIDS and so forth subs for custodians are not super easy to find and what Brian Taps into um is largely a retired Workforce who spends some time outside of uh the snow for example in Wisconsin and which is of course more po to them but not really sustainable to get a sub in here on December 12th when the subs that you have are in Arizona and Florida or wherever that may be so that's the that's the thought process um I personally do see a need for
030the position and can see the the halftime position and can see the need for a floater sort of sub that is going to be your first call the cover for custodians because typically what happens too is if we can't find somebody then it just sits we don't cover that and we just do the the minimum and we know that you know that's not really sustainable long term so any idea what the wallpark uh range price you know um I was going to put together some numbers for you the problem though is that it's all going to be dictated by how frequently this individual would sub because conceivably if you're four hours a day but you sub three times uh that week you're going to be you know in 8 Hour position are seven and a
031half you're going to be making or getting substantially more hours than just than just 20 hours a week so it's really tough to say um I mean clearly it's going to be um a a new expenditure on the budget but not significantly sizable it's not like um you know hiring a full-time teacher and so forth but yeah um I don't so the long the the short answer to that question Brent is I didn't run the numbers because frankly it's it's going to be you know wildly out of there between I don't know as low as 20 some thousand 25,000 to as high as 50 some thousand arguably and the staff that are being substituted for or fulltime have sick time yes all that go and all that stuff correct any other questions all right thank
032you we'll move on to the cisa contract um the ca contract is there for your consideration this happens on an annual basis um in a general sense the there's zero changes that we're recommending between um this current year and next school year which basically means if you look at that contract we're just going to check the boxes to renew the services that we already had and we're not going to add any new services and generally speaking it's it's roughly a 4% increase year-over-year that's not across the board so but that's generally what the impact is because some areas were um held flat and other areas were increased more than 4% but the average across the board would be a 4% increase any questions on the cisa contract right I guess we'll call the school board
033meeting to order um we'll start with the Pledge of Allegiance I pledge aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all roll call here here here here we will have the reading of the mission statement and the rules of the meeting by Ronnie the mission of the school district of St Cay Falls is to provide a supportive student- centered learning environment that cultivates character Fosters academic excellence and Embraces diversity the rules are to focus on the mission and vision statements of the district come prepared be respectful of others and open in accepting of ideas active L participate avoid side conversations and remember that our board meetings are an open Forum thank you Ronnie it doesn't
034look like we have any public comments uh no presentations or Awards so we'll move down and look at the personnel and discuss and vote on the retirement of Paula Goodmanson Goodmanson elementary teacher I'd make a motion to accept the retirement of Paula Goodmanson as an elementary teacher with thanks for her many years of service all right we have a motion by Ronnie I'll second it second by tashena any further discussion all those in favor say I I oppos motion carries so we come into our upcoming events we've got the March 25th committee SL regular meeting at 5:15 we have the spring election uh April 3rd to joint Pac uh meeting a Board of Education meeting at 6 o'clock in cesa we received that somewhere too right y or is it in the oh it's right
035here there's an attachment there um and just a note uh this guy that's coming Joel uh can't pronounce his last name he was at the convention and I think he was a speaker the last day he was and he was very good um talk about how to build uh um culture of you know people wanting to be at Fall Creek and all that kind of stuff without having to spend a bunch of money on different things um he did a very good job I thought so I pretty certain I'll be going to that again that's one anybody can go to right it's not like it's limited to one board member no you can have as many board members as you would like to attend yep well yeah I would recommend it if the board members
036had our free that night to yeah we shouldn't have a meeting that night so we'll get a district vehicle and leave here i' say I don't know 5:20 5:30 what would be the latest time to confir Here Yeah March 24th is the de oh I'm sorry I missed that I'll go to that one can you put me down tentative to make sure I could go she can't pencil you i''d be interesting all right then the next is the April 8th committee and remember the April 21st is a Monday meeting uh following the election all right Ronnie would you mind discussing a rules of the meeting the whole one motion I think we did a nice job well played can I before we move to that since we're on upcoming events um so our next meeting
037March 25 I will very late at least 45 minutes late I just wanted to make sure that there was nobody GNA be here next I'm still G to try and come I have an appointment I can't I will put an exclamation point on there I was debating if I was going to Madison that night or the next morning that's my only thing bringing it up yeah right all right with that I will take an motion to adjourn to Executive co- session pursuing to section 19851 c and that's it of Wisconsin statutes I'll go ahead and make that motion to adour to Executive close session all right we have a motion by tenina second second by Ronnie roll call Vote Yes yes yes yes all right we are in close session thanks thank you