001our school today as you bless our schools, the school, our teachers and our students in the name of the flag of the United States of America and to theublic for which it stands, one nation under God, indivisible, with liberty and justice for all. Item D is to establish a forum and I see all member here. Item E is to approve the agenda. Do I hear a motion that we approve the agenda? Motion. I hear a second. Everybody had a chance to look over anything we need to take away or change. None raise your right hand. Item F is unfinished business. Mr. Scott, do we have any unfinished business? >> No, sir. >> Item G is do business. I'll turn it over to Mr. recommendations. >> First of all, I'd like to recognize board members for
002the following AASB school board member academy achievements as follows. I want to give you all these certificates as we do this. This is Mr. Greg Benmore in the recognition of level one certificate. Miss Kristen McKay for level one certificate. Mr. Randy Lee for master level two certific. And Mr. Ray Oh, Mr. Mark Finley for master level third year certificate. I just want to say I greatly appreciate y'all and everything y'all do and the work that you do for our students. Item number two, >> uh, this morning will present the proposed fiscal year 26 budget for the first budget. Thank you all for this fiscal year 2026 proposed budget for budget hearing. This is our budget in one single report. This is generated by the state. I will break this down in detail by revenue expenditures
003and Not the changes in fiscal year 26 year three of free lunch PSA capital outlay allocation a parental leave act raise act federal I'll go into more detail on some of these next few slides but others will be in future slides a parental leave or PBL. This took effect on July 1st. Employees with 12 consecutive monthly service and state education agency are eligible. Our system covers the full salary of the employee online and the subsidy. The Alabama State Department of Education will reimburse us for per day. However, our certified sub rate is $125 per day plus benefits will be $139 per day to our system. Any questions about question. Simply put, the act represents the first step in updating states for many States already equity based funding funding under the RA act is calculated using
004poverty special education and learning English. The act also introduces extensive accountability reporting requirements. Any questions? This slide shows our system back allocations calculated by the multiplied by our relevant student population. Special education is our poverty allocation at 244 special education at 167,3 English language learners or EL 26417 this moneyove like what we used to get or did it get somewhere else? actually we have atrisisk allocations that we'll go over in another side but that's where they put English allocation and then it was actually more didn't really fix the problem. It did give us somewhat less regulations for what we can use for but there are more actual allocation this summer federal funding levels were largely uncertain. Although we've been informed our system will receive these allocations, two are still pending and as we have received
005a significant decrease [Music] by over 87,000 title 5,000 insurance match increase for all fulltime employees. We pay fixed rate to P each month. Since 2017, the amount has been $800 per month or $9,600 per year. This year, that amount has rised to $94 per month or $10,848 per year. That's a $1,248 increase per fulltime employee for the full year. Our system gets revenue from state, federal and local. We can say that site revenue well over 50% of our budget. I think last year was the year before that would estimate. Now we'll break down our study. On the next four slides are inserted a chart with state comparing fiscal year 26 budget and fiscal year 25 budget. On this raise act allocation and the increase in our foundation program. So that is the total act. are
006the loss of the high tech which isn't technically the loss and the increase in the transportation allocation. money for allocations. In fact, we have a little bit more. The most notable changes on this slide are again the loss the loss of the state at risk allocation the decrease in the preschool increase in the first class prek allocation first class pre total budgeted amount of state revenue at 581,643 at an increase of $743,714. The second part of this chart shows us our required local match break. Each year we are required to match state fun with local revenue at an amount set by state. This increase by over money3,000 but it cost us $500,000 to get 743,000. foundation program. The foundation program is our largest revenue source. So we look at it more detail. Local this slide
007highlights our classroom instructional support or CIS allocation. Local schools elect committees that create budgets which are then technology library enhancement and professional development. Student materials application are given to certified. The only change in this slide from last year is material foundation details. Besides the salary, benefits and other expenditures in our foundation program allocation with approximately 300 full-time employees, the hit match increase will cost our system $374,400. You can see here the benefits in the foundation program will not cover this. Not all of our employees are in the foundation program, but most of them are. Here's some more details on the act and how budgeted since the first year act implementation we want to highlight it poverty and gift as I mentioned are not new allocation so when budgeting for those I just budgeted what we
008to an atlarify. We earn $37,000 for gifted but we're required to provide that all of our schools. So some of our gifted teachers are others Average daily membership for enrollment. We can't talk about the foundation program and state funding without talking about average membership. Our system as a whole dropped 2.6 students. The biggest drop was at a high school at 25.85. This big decrease really offset the large increases at other schools. So we're based off >> this is the enrollment. It's the 20day report. They look at that enrollment. They calculate it with your >> attendance. Unit changes are directly correlated with membership since we only 2.6 units. We didn't do a lot of change here, but we did increase already. The next two slides compare each federal revenue source between the fiscal year 26 and
00925 less. Title allocations show a significant difference this year. Title two and title four amounts are estimates as official allocation have not yet been received. There is a reason for optimism. After fiscal year 25 began, updated federal allocations were received and increase substantially. Fingers crossed that >> title one and title two title one we received >> they just updated allocation for our 21st century allocation increased due to adding another after school program. The stronger connections grant decreased the and USDA food nutrition or CNG is an estimated revenue source. We don't get allocations for that. We just have to estimate it based off in total revenue by $500,000 that's not Local [Music] revenue comes from other local. The next two slides compare this week of local revenue. Overall local revenue has remain larally unchanged. As I
010mentioned before, I prefer to under under revenue for planning purposes. These local revenue amounts are based on prior year actual we do not receive formalations for these sources likely study,000. I am hopeful that we will receive more revenue budget but just based on prior school I don't want to >> sales This chart really shows how stagnant our sales grow we have been for the last four years. Fiscal year 25 does still need to catch up with prior fiscal years which is not impossible because we have not working well [Music] stands for simplified. This is a tax on online to county. Our school system is one of the few site ever even close. I mean, I know you don't official probably has steadily increased over the past five years. However, the growth has not kept pace
011with the local expenses. While I under budget revenues, I do overbudget by category. You can see that over half of our expenditures are on the instructional category. It is obvious that the large majority of our expenditures are budgeted for salary. The other category includes professional development, debt, and local school transfers. Purchase services are tangible expenses such as or intangible expenses such as contracted services provided by outside companies. Materials and supplies are tangible expenses such as pencil, paper, and instructional equipment. Capital outlay expenditures include construction, furniture, and other facility improvement. Personnel total 63% of our total. Our local school analysis as a whole with our local school summarized the total number of employees budgeted to local schools is 270.77 including certified and support. This chart shows the total number of employees to each fund state or
012other state and you got federal school. This short local The first column has your school listed. The second is stud and yellow column. This year 12.34 certified. In total, our local schools have 198.12 certified unit 96,34. So our system has 12.34 units. That's approximately 1,188,394 locally. support analysis for school. Just like our certified chart, this chart shows support units at each school by source. Most support units are budgeted to other expenditures in the foundation program or other state sources. units are general fund at the local total 71.8 supports are budgeted across local district employees. A total of 22.24 employees are budgeted to district call centers. These include central office administrators, directors and secretaries. teachers, district special education staff and technology personnel. Of these 1.6 When we look at personel cost by money, we are dividing
013the cost state, federal funds and local funds. Over 80% of our personnel budget is covered by state. Federal programs IDEA part B allocation are our federal special education allocations. Please find 50% of our state coordinator 50% of our secretary 11 parallel aid professional development equipment and instructional occational physical and speech contract services or career technical education. This supplies equipment and supplies for all classes in high school and our career academy reduction unit 17% of a central office coordinator one contract elementary interventionist we choose to transfer our title four allocation to title five to gain 21st century funds our after school programs at our elementary schools and middle schools. Title five% of central office coordinator to contract elig. This is our largest federal. This slide shows each title one school and the budgeted title one allocation
014for each allocations are per people based to ensure funding follows students with the greatest needs. The allocation is formula driven and our budget must match each school's PPI allocation exactly. Most of the allocation is budgeted for salaries and benefits, but each school also receive a parental involvement. These funds can be used for communication supplies and other resources to engage parents. Each school decides how to use that involvement allocation. Title one district portion of our title one allocation can be used for district level. This includes 100% of our central office curriculum director. He serves all of our school 25% of our federal programs director professional development and then our parent and family engagement and homeless expense budget. Child nutrition program is another federal. As I mentioned earlier, we do not receive a set allocation for CNB.
015So we estimate our revenues and expenditure based on prior years and environmental impacts. Staffing by location. We have five lunchroom locations in our system. 21 fulltime employees and 10 contract parttime employees. State employees total 206 hours per day eligibility program. This is our third year operating under the community eligibility program which allows all students to eat free lunch and breakfast. 98.14 of our costs are reimbured at the rate while 1.86% are reimbured at the pay grade. CN participation rates because our lunchrooms are covered by reimbursement based on meals served. Participation rates are crucial. This chart shows participation rates from all 19. The next category I will highlight is We have 2,177,992 in budgeted for this year. This chart shows payments budgeted for this fiscal year. Funding sources for each payment are listed in the far
016right column. The first five items are used for construction maintain consisting of buses except for our sports lighting project from 2024. [Music] bus debt covered by our fleet renewal allocation is decreasing. As a result, not all bus could be budgeted to that allocation this year. So when it capital We've actually got some individual buyers running years. us started. So in years past,000,000 hopefully deceased driver. The last category we'll cover out and other advancement in technology is a supplemental appropriation that is not guaranteed annually but has been received regularly for over 5 years. Our allocation for this year is 2,452,816. $500,000 is budgeted to cover risk management or insurance expense which is required. The remaining funds are allocated to multip Since this is allocy of it, >> Lieutenant Governor Grant was received last year, but these
017projects are not yet complete. An important note with this grant is that there is a 15% match And most of those are already completed our system $1.3 million. The project work the state issued funds to raise funds for schools across Alabama. Fund are distributed to school systems and local projects are selected and approved by the state fund are strictly for capital outlay projects. This one will be used for a roof and a project that lives in town. community policing services or across federal grants. Our administrative team worked diligently to secure this grant last year. This school year only 230 agencies nationwide were awarded this grant. Our just under 500 and we intend to replace intercoms and enhance security system. Another important note for this one is that there is a 25% required which will be
018also met with local analysis. Since fiscal year 23, our one month operating reserve has increased. This year's proposed budget shows a reserve of 1.84 months, which is a slight decrease. However, as I've noted before, I budget conservatively, and we consistently end the fiscal year with a higher reserve than originally predicted. To end this presentation, I want to outline some challenges and risk that could impact our system to the near to distant future. These include financial pressures, federal funds uncertainty, driving personnel cost, insurance increases, inflation at cost, aging facilities, and declining or flat local revenue. operational challenges, implementation of the raise act, paid parental leave acts, and technology refreshments, which is something we're closely looking at regarding Chromebooks and computers, legislative and external risk. Legislative and regulatory risk including potential changes to foundation program, unfunded mandates
019such as security upgrade or the Special education cost growth and accountability plan requirements external and long-term risk enrollment shifts declining or flat ADM or rapid growth need economic downturn which included for question. I also have a response form at the back of your budget book and I included response at the end of this table. I just ask that you please get those back to me if you need to by the end of the day on Friday because our next hearing is Monday at 7:30. So if I need to address anything, I'll need to answer. >> Does anybody have any questions? Everybody another thing is our support employees are also paying based on degrees. So we are not funded for support but we pay them based on their degrees. would also say more than other we
020know teachers have more time recruiting teachers because they make more money than they do. So we know you're getting but is there other money that's like not making the budget where where specifically ask that traditionally proportionately right >> and you saw the I mean even with the insurance match increase they did not increase the benefits allocation but Nearly enough and they'll fund the supplemental appropriations for that. We have extra textbook allocation this year and then we have the but some of these supplemental appropriations are not always needed. So it would be nice to actually put them into the ETF budget rather than appropriate fund nurses that we have nurses. I mean that's always been an issue that piece of legislation project is terrible. >> Any other questions? >> Thank y'all for listening. >> Good job.
021Right. Now we'll move up to move on to item number three. >> I pass forward to approve the 20 2526 Winston County Schools policy payment update. >> A motion on item number three. Second. I'll second. Any discussion? Raise your right hand. Vote for number four. Ask the board to accept the following lawn care bids from B and lawn care. It asks schools be $675 per mole. Schools be $500 per moer. per central office sty discussion. Any other questions? Raise your right hand. Are there any votes? Is there even one thing? Item number five, I've asked the board to approve the following tenants contracts. I'll read through those names. Motion on item number five. a second chance. >> Any questions? >> This is how many years teaching science and math doesn't make any difference. >> It's
022based on our circulation classes. They choose to do that, right? >> Any other questions? None. All in favor raise your right hand. Any no votes? Any abstain? Yes. >> Item number six like to recommend group for employment as teacher at William High School effective August 18th, 2025. >> Motion on item number six. I'll make motion. a second. >> Any discussion? probably took this college place. This would be library. Any other discussion? Raise your right hand. Item number seven, excuse me, like name Sims for employment as a RS premployment transition specialist for Winston County Schools effective August 18th, 2025. Motion number seven. Any discussion? All ready to ask the board to approve the following coach and sub changes that high school assistant varsity volleyball assistant varsity boys basketball assistant varsity girls basketball assistant varsity softball >>
023motion number eight I'll make a motion A second discussion on raise hand number to approve the following volunteer coaching assignments. Mr. Addison High School, Cherry Hatch, Addison High School, Luc High School football, Abby Phillips, school volleyball, Josh Morrison, Winston County High School football. Motion number nine. Any discussion? raise their hand. Does anybody that was created by the trans anything else? Then we have a meeting Monday which will be the 25th at 7:30 a.m. Any discussion? All in favor handour. Thanks everyone for coming.