001All right, good evening everyone. We're going to go ahead and reconvene back to open session. If you'd all please be so kind to join me in a flag salute this afternoon. Ready? Begin. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Great. Thank you very much. >> Definitely would like to welcome everyone back to our new school year. It's my favorite time of the year. goes like new school year and I think Christmas. Kidding. Um, we're going to go ahead and move to agenda item number one, the adoption of this evening's agenda. Can I get a motion, please? >> We uh approve the agenda as presented. >> Thank you. Can I get
002a second? >> All those in favor? >> I oppose. Great. Thank you very much. There's nothing to report out from close session. and has us move on to our superintendence report. >> Michael, I would echo your uh comments about the excitement of the start of the school year. It's also very tiring um exciting and I was sharing with a staff member that it's so rewarding. It's it's so draining and so replenishing at the same time um just being around kids. And um I started to do my superintendent report this weekend and realized that our three presenters tonight, I was going to steal 100% of their thunder with almost everything that I put in. We're going to be really fortunate tonight to get a report on the start of school and the work that was done
003to get ready and what this that first day looked like. We've got an uh MTSS presentation about the supports that were given for kids and then Jeremiah's got a presentation about some just incredible facilities work. So I as I started put my and I only had six slides. I'm like that's not fair. I can't use that one. Oh gee that's going to steal their thunder. So I thought it would just be better to let them weave in u what the summer and what the school year has looked like. But I I will share what I shared with our leaders this morning. Um and we were talking about it in close session that word and. Um we started off school 3600 kids got on the bus safely had a great day of school and got home
004safely. We had 400 staff members that were there to welcome our kids. Every single classroom had a teacher uh involved. All of our bus drivers were hired. Our fields were as good as our our team. Um you know, those are always always a struggle to take care of our fields, but our fields and our facilities um were cleaned, ready to welcome. You know, you go by all the different metrics that you can um you know, measure the health of a start of a school year. And we it's just check check. And then there's that and and we still we still had a lot of work to uh to do this year. We sat in here today and said we um our whole team sat around and said let's sell what what went really well and
005we took those items off and then we said what could we get better on just in the spirit of continuous improvement and that list that list was long. We like self said we could get better there, we could get better there, we get better there. We created a new document that's going to allow us to track that. So, um, while we had a great year and we're going to hear about that today, I just want to affirm that there's the our team is really, I think, um, does a really nice job of being able to recognize that let's pat ourselves on the back and then let's move on to talking about some really difficult conversations. We had some ones today I I was sharing with Dustin and Lisa after the meeting today. Um, Aaron had
006re texted, "How's your day going?" I said, "I noon and I feel like I need to go home and take a nap." So, it's just that that start of a school year. So with with that said, I'm really excited to jump into our presentations this evening. >> Much that has us then moving on to public comment and for items not on tonight's agenda, this is placed on the agenda for the purpose of providing members of the public and bargaining unit representatives the opportunity to address the board on any items of business that does not appear on this formal agenda. Each speaker will be given two minutes to address the board. Uh there'll be a clock that counts down on the screen and based on the based on the Brown Act, the trustees are not allowed
007to comment on items that are not on this evening's agenda. But we not we are not ignoring those comments. Uh for items that are on tonight's agenda, I'll go ahead and identify the time in which it's best for our public to raise questions. That being said, it has us then moving on to agenda item number two. CSBA call for nominations of legislative awards. This is placed here if any of our trustees see um an opportunity to recognize any of our either local lawmakers, assembly or state senate or even congressional representatives works that they have been doing um inside of the lane of education. Um what is the will of the board at this time? And if there is no nominations, it's simply no nominations at this time. Okay. without any nominations. Therefore, it does not
008need any action on part with votes. So, this has us in moving on to agenda item number three. Um, this is our preparation for the 2425 school year and our assistant superintendent, Mr. Haley has the floor. >> Good evening. I was just saying it it feels like it's been quite a while since we've had a board meeting. So, um, I'm really, this is one of my favorite presentations to provide the board for this year. And the reason is is that we talk amongst our community and I talk with my friends who have children that go to our schools or go to other schools and opening schools or preparing for school years. It doesn't just happen. There's so much behind the scenes that goes We were just talking um was talking with with Michael about that
009just with all of the things that need to be prepared. You're going to hear a lot of things uh from me, things from Jeremiah, just things just to share about what our school district has done to prepare for our children and um for them to arrive and for them to have a great quality learning experience. And so um so my presentation really is to focus on a few areas. uh summer prep because obviously at the end of last year we had our rise program for our summer school, our comprehensive summer school and we will have a more comprehensive presentation for our rise program, but I at least want to at least touch upon that so you guys can hear a little bit about what that experience was as we transitioned from the end of the
010last year and then went into the summer. And so there'll be uh opportunities for me to share that. Uh quite a few different examples of our preparation for opening our schools and for our school district. And then what were some of our beginning of school activities that took place with our staff members? Some of you were able to be there for our welcome back um staff day and then just for our first day of school, our first week as we've now have completed five days of school. So a lot's already happened. So um just jumping right in just so you get a good list of some of the the items there for summer prep. Um we obviously had our rice summer school program in June. We had our extended school year program that also ran
011concurrently during that time. And then under professional development for this school year, we have a lot on our plate as we prepare. Uh we're going to be continuing our focus with uh building a culture of excellence, which ties in with that um looking at those uh continuous improvement areas of focus. So we're continuously getting better. Uh onboarding our classified and our certificated staff members, our new hires. Uh we had a leadership retreat where our leaders got to get together to really dig into survey data preparation for the school year and some of those nuts and bolts items that we discuss. And then our staff development day that I just uh referenced that was last Monday at Pleasant Grove Middle School that was hosted for us. And then just the professional learning opportunities that we're going
012to be digging into. Um uh Jen's going to be focusing on MTSS and talking about that a little bit later. Uh we have our math institute through the county which we're going to be focusing on the staff um basically the state uh released new materials for a potential math adoption that we're going to be looking to adopt new math curriculum to begin for the 26 27th school year. So, that's going to be big for us in our preparation. As well as we're introducing our reading screener for grades K2, which was a state approved program that every kindergartener through 2 grade student will be screened in terms of their reading, where they are in their reading journey, and then um communicating that information to families and parents so that they know that their children are on
013track, what they can do to partner with us as we continue to support them. So, that's happening this year as well. as well as the county is going to be providing a collective of science teachers to start digging into science and looking at our state science assessment, their California science test, the CAST. Um the state's been really kind of bringing that along and it's really an opportunity for us to kind of get in front of that and for them to identify what are those um those common power standards that we're emphasizing because it's our students in grades five and eight that take that test and they're responsible for three years of curriculum or standards learning to demonstrate what they know which is a pretty comprehensive assessment. So moving right into that with our RISE program.
014So there's quite a few visuals there um just of uh the fun that our um students get to have. We had approximately 500 students attend summer school, our RISE program. I can't u for the life of me around us here uh name another district that's offering a program like that. And so we've uh as you guys know, we've been doing this now for several years. And each year it is modified to provide not only academic instruction for language arts and math but all kinds of enrichment opportunities through STEM through there were assemblies. Uh there was a gentleman down there at the the lower right hand corner uh who's a magician and so was there just to kind of you know provide that you know that energy and that enthusiasm for kids. Kids got to have
015a chance to be part of a lot of u artistic you know activities. There was um there was PE all kinds of outdoor activities. Um, this summer really afforded us opportunity for kids to be outside. It wasn't too hot. Um, every Friday we were able to celebrate with them. There were spirit days. There were opportunities for us to scoop ice cream and hand things out for them. It's a great program. So, um, they had a chance uh you can see a lot of the STEM uh assignments there. There were opportunities for Vapa to be looking at different ways of how music, you know, uh, and vibrations with guitars and ukuleles and just u just great chances for kids to explore and be a part of a lot of fun activities and kids wanted. That's the
016thing. It's like, you know, you hear, you know, kids that, you know, are recommended for summer school and they kind of drag their feet. We had kids that were just so excited to be there. So, I I love that. So um for our leadership retreat, we had an opportunity to be together our principles, our site administrators, directors and coordinators to get together to look at our um employee ser uh experiences data to identify areas of strength, things we're doing well, areas of growth and continuous improvement. And in a few weeks, each of our leaders will be meeting with their sites or their departments to kind of review that information and to process just based on the data that we have, what is one area maybe max, what are two areas that we want to focus
017on as a department, as a school site this year as a um concentrate effort to continue to improve and to get better. And so that was the work they did there. We had our um leaders on the right hand side where we met just again to focus on uh just a number of areas of kind of get kicking off with our MTSS work that we're going to be doing to provide what are the needs of our students and how do we utilize data to show that whatever it is that we're doing is meeting their needs and showing progress. And so we're just getting started with that work this year. Jen has quite a bit to share over the course of the year and that our principles will be working on to support our tier 1
018processes or tier 2 processes as we're supporting students. Um our new employee onboarding, we had 24 new certificated staff members that we hired this year and I have to commend our um our leaders, our um human resources staff. We held a lot of interviews. We spent a lot of time digging into our reference checks and doing those um follow-up processes to make sure that the hires we were making are the people that best fit that the vacancies that we had. As Jim said, every classroom has a teacher. We had um it was getting to where we were working all the way up to the bell to try to make sure that we were filling every vacancy that we had, but we did it. Um, I'm super proud of the efforts, but our human resources department
019sponsors an onboarding day every year which provides opportunities for those new hires to um, be welcomed into our district. Um, Jim spoke at the beginning and really emphasized the importance of you're going to get a lot of information today, but on that first day, the most important thing that we're about in rescue is about connecting with kids. And so, there's a lot of opportunities to focus on lesson planning and all of the things that go along with being a teacher, being an instructional assistant, whatever that that looks like. But your number one job is is to connect with kids. So, we're there to support them. And that was really wellreceived. I've heard it more than once from people that appreciated the stress level kind of came down a little bit because they they were given
020the permission to to to do that. And so, as you can see on the left, we do kind of the I mean, you guys have been to probably a few soccer games where they have the soccer tunnel. So, every new hire got to go through that and then we went around and got to introduce ourselves um our roles and all the different things there. So, very exciting. Um and then they were given time uh afterwards to then go be a part of their classrooms and to engage on their campuses and and whatnot. So um site orientations and connections we had a myriad of activities we had from our kindergarten orientations to welcome our new families and our new students that came to all of our elementary campuses to our uh middle schools having their orientations
021and their welcomes. Uh, we got to be around at Pleasant Grove and at Marina where we had student leaders that were taking new students around and giving them tours, um, showing them where they needed to go, um, where they find certain things. I saw several brand new sixth graders that were elementary kids that were under my watch when I was a principal and they give me kind of the little shy wave, but they were super nervous and, you know, I'm a big kid at a big kid school now and so, but they were still, you know, glad to see a friendly face or a familiar face. So, that was that was fun for me. But um parents were engaged in all of this, really making sure that all their questions were answered. Uh and our
022principles and site administrators do a great job of doing those connections. And then we had a lot of social activities where we had popsicle parties and just different before school things where parents could get their kids together with their friends and they could just um be together, kind of celebrate those last few days of summer, but at the same time be excited about the school year. So very, very cool. Um and you can see that there. This is these are just some photos of um some of those social events. You can see kids getting Otter Pops. Um you could uh our kindergarten teachers, what they would do is they would take the students with them into the room while parents got to learn about the the nuts and bolts of like, you know, um breakfast
023and when does the bell ring and what does drop off and pickup look like and um what about the bus schedule and just answer all of those questions. especially, you know, remember when you were new to your first time and you're taking copious notes versus it's your fifth kid and you're just kind of seeing if there's anything that's new. U we had kind of a cross-section of all of that. But um we try to do a really good job of um supporting all of them so that they're able to um I used to say to survive the first day of school and then after that it's all gravy after that. Just getting the kids there for the first time. Um our staff development day on the 4th of August. Um I was grateful for Pleasant
024Grove that hosted our event. Um, and I'm always grateful for any of our sites that host because they have other projects that they're considering to do. And so, their custodian worked overtime to make sure things were set up. We had chairs set up. Our food services provided breakfast uh for everybody. And then, um, probably one of my favorite things is just getting to celebrate the years of service that our different employees and our different members of our rescue family that have put in over the over the course of time. And so we get to call their names and every five years they receive a pen. Jim will be up for his 5-year pen next year. So he's been he's been asking for a couple of years so that he gets one. So Michael got his.
025Uhhuh. Um and then of course you see Kim up there. She actually got to have her photo taken as a as somebody for her 15 year. So Whoop whoop. So So it's a lot of it's a lot of fun to see that. And then just to get to call some of the names of folks that you're just like, "Wow, they've really supported our how many kids over the course of the years. It's been great." But um we have our first um school's credit union, our school's first credit union, excuse me, that sponsors this event and several of our other events. And so they were there and they gave out um some gift cards to um you know, just some different folks and talked about their programs and everything, which I know our staff members appreciate.
026Um and then uh just for preparation for the year later on that day all of our sites had their first staff meetings, their first kind of getting started for the year. And there were lots of opportunities to just be excited about the year. What are we about? What's our theme for the year? How do we want to welcome kids? What does that first week look like? And it was really we visited all of the sites and it was great just to listen to uh our leaders and our our staff just talk about what they're excited about, what they're looking forward to for this year. And so it was a lot of fun. Um I do want to highlight um our new principal at Jackson, Molly Griffin, who's really jumped right in. She uh came dressed
027uh dressed up in her golf attire and really talked about, you know, we're going to have some birdies, we're going to have some bogeies, let's talk about how we're going to play the course this year. and the staff loved it. So, it was really really just kind of a great way to kind of highlight things there. So, that was great. Um, for the first day of school, if you walked around, we had our middle schools that had the red carpet rolled out so that students could walk through um and just be celebrated by our student council or our student leaders and our staff members were there, too. There were several places to take first day of school photos. Um, we had, as you guys know, parents all take their kids to school on the first
028day. So, they navigated, you know, traffic, you know, as well as could be expected on the first day, but still it was great. And there was just a lot of really positive energy. And then our staff spent quite a bit of time spending the time just getting to know them, focusing on routines, focusing on let's walk around, let's take a look at where things are, making sure the kids knew the campus, knew where to go, ask questions, getting a chance to meet their their classmates, and then digging into those beginning of the year assessments where over the past couple of days, we focus on just seeing what kids know, what are they about, you know, what are areas where they might need help, and just building that that classroom community. And so first day activities
029we had those assemblies where those rules and procedures were done. We had at our middle schools we would have rallies that would be done just to try to encourage that school spirit and that connections. Um you can see just to kind of see there you see uh in the upper leftand corner you see um Mr. Shoemake he's being welcomed on the red carpet you know and so they're clapping for him there. Um again Mrs. Griffin doing her assembly down below there. Um I highlight just in the middle there we have uh one of our kindergarten teachers at rescue. And one of the things that they do that I really really like is is that um they will for the first couple of days the kindergarten teachers assess all of the kids and then they will
030have them almost engage in just various activities and they don't make the class lists until the start of the first full week of school. And the purpose of that is our kindergarten students, many of them are new to us and they're the students that we know the least about. And so this is a chance to instead of just trying to build a class where you don't know just the uh the dynamics of the students and what their academic needs are is to engage them in all kinds of activities and assessments and then to build the classes for them to get that start ready to go. And so I'm I don't know of another district that does that. So the time and the thought that's taken to develop those classes I think is fantastic. So here
031you can see just at Pleasant Grove doing they held a rally and there's different activities that they had there for the kids to be excited about just uh just up there with all those water bottles that were there. And what you don't see and you maybe saw in the Monday memo is that there were kids that had to wear like a blindfold something and they had to weave their way through this obstacle course without knocking them down. And they had it was almost like if they were an elephant and they had like a trunk. it was something that hung from their blindfold and they used that to kind of help guide them around to try to make it. And of course the kids are excited and all jazzed up about that and that was super
032duper fun for them. And then at the bottom um just our yard supervisors getting involved with talking to kids about what does recess look like here? What are the things we want you to do because this is your time to have fun. So let's talk about what that looks like. And so spending time there. So a lot's gone into just getting started. We're 5 days in and as Jim said, um it feels good and a lot went into starting the year. The kids are here. We're excited and just moving forward. We're just glad to be back. So, any questions? >> I Mr. Player, Rean, uh what an unbelievable update. I just uh feel very proud to be a part of this team in this district. And uh last weekend my 10-year-old who's at Lake View
033had a tennis tournament in Sacramento at a young family from Elk Grove. They were new to rescue union and the mom just kept raving about the orientation experience of her sixth grader at Marina >> and the buddy system and just that whole process. So I just uh feel very proud about that right now. Thank you Dustin. Dustin, you had given a number at the beginning um of your presentation regarding rise. I think you said close to 500 or 500 students. Since we've introduced rise, have we have we mapped those numbers? Can you tell me if they're the numbers are growing? If they're maintaining, if they're down, >> they're growing in terms of the elementary students. I will tell you that that 500 number that first year that we had rise, remember we offered it to
034middle school students as well. And so that was a comparable number including them. when we dropped down to elementary, it was closer to 400. So, we've added incrementally a few more students, you know, each year that we've been able to, you know, to serve and to support. So, there's a lot of families that really are interested in it. We obviously reach out to students that are recommended, but really we don't turn anyone away that wants to participate at our elementary level, and that's K6. So, >> I I remember raising a question towards the end of one of our last board meetings and seeing if there was correlation or connection to our attendance and rise to some of Lisa's presentations on projected student attendance. Um, and I don't know if if we're we've been able to
035go back at all and look at some of those rise numbers and draw a correlation to our attendance um, its growth or its its flatline or or decline. And I was just curious. >> I have not seen those numbers yet. Um, I know that it's something that um that just could kind of communicate with Dr. Malot that I know we'll be presenting to talk about rise. Um, I do want to mention that this was our first year that we utilized. We've had a number of interested teachers that are focusing on getting their administrative services credential or building that experience, that leadership experience. And so, we had three members of our teacher team that each also took time to serve as uh a site administrator during our summer school rise program, which was exceptional because I
036feel like as we're trying to build those leadership opportunities, we had those folks participate as well. >> Great. Are you aware, this is a little bit of side note from your presentation, but if EdCo is exploring the preliminary administrative credentiing? Um, I know Plaster County has just taken that on recently and to remain competitive. I was just curious if EdCo has been looking at that. >> I'm not aware of it. Um, I know that quite a few years ago they offered a academy that was to do essentially what you're saying and it offered classes to help kind of prepare folks to, you know, explore that and be part of that cohort. But it's been a number of years since they've had that had an organized cohort. Be definitely worth >> Yeah, we have a meeting.
037Dustin actually have a meeting tomorrow >> with Edco. So I we can ask that. I know that they are offering um professional development and um support and mentoring to new administrators in the county. This year they're trying to do a better job of that. We've had, especially at the um superintendent level, we had so many superintendents that left after such a short period of time. Um but I haven't heard anything about building. I I want to double down on what um Dustin said in creating this aspiring leaders. One of the things I um I heard from our folks that are wanting to become administrators was what they were hearing from me when I would meet one-on-one with them is like you may have to leave to come back just because there's just our administrators typically
038don't leave. And so what I thought I was saying was you're welcome like go get that experience and we'll welcome you back with open arms. And what some people were hearing was why can't we do so why can't we do better here? And so I was really pleas and I was glad they gave me that feedback because otherwise I would not have known that. Um and I was glad that our team uh figure out a way to do that. Lisa worked on identifying a budget that allowed us to just try to grow these uh folks and I know all three of them felt very heard and thankful. >> That's great. Great presentation Justin. Thank you very much. >> Thank you. >> This has us moving on to agenda item number four. for the multi-tered system
039and support. Dr. Lawson, this is your time. Thanks for joining us tonight. >> There you go. So tonight what I'm talking about is building off of what I shared last year, a lot of what Dustin has talked about. Um so tonight some topics to be covered connecting last year's work to this year. um really focusing on h on our multi-tered systems of support and how we are making it specifically rescue the focus for this year 2526 our data informed culture the aspects that make that we're focusing on as a district but also on at the site level what schools are doing and then of course if there's any questions we can wait till the end but please interrupt me throughout because it can every everything we do as a school is part of MTSS. So,
040it can be um a pretty complex piece. So, if there are any questions, please interrupt me throughout. Last year, we did a lot of learning about what school sites and what we were doing as a district to support our students, what was working well, and what were some areas that our teaching staff, our school leaders, our counselors, our school psychologists, um our instructional assistants, all aspects of our organization. what are some areas that they felt could help make us a stronger support for students? And um with the support of Amy Fowler from Stuart Education, we were able to really dig in and then find some themes in that work. And those we were the themes are teams, processes, data, and professional development. So, those are the four areas that we're focusing on this year to
041help further our MTSS work. The first thing we did and and Dustin actually showed a picture of this um with with our site leaders before school started. So, we looked at our board focus goals. So, you'll recognize even though it's very small print, you'll probably recognize that document there. And I asked the site leaders to um go through and look at the board focus goals and highlight areas where they saw MTSS in our goals. And I know it's it's small again, but if you look at the yellow, it's it's throughout. Um and this is an example of what's what one of our um coordinators, another coordinator completed there. It was it was all throughout. And so we were able to really look at how MTSS is not just another thing. It is who we are
042and what we do. And so as we move forward, we need to slowly look at how we can continue to support students in a systematic way, but it just becomes part of rescue. So the visual then on the right takes all of those pieces of multi-tered systems of support and recognizes that they're all really just good aspects of um that are good for all students. So this includes uh the in an instructional focus on academics, social, emotional and behavior in inclusive curriculum, engaging instruction in the importance of educator collaboration and a connection with our family and community. The structure of MTSS is designed to bring people and systems together and the end result is better outcomes for our students. >> Jen, can you pass that highlighted document around as you're presenting? Is that okay? Thank
043you. >> So, for rescue, this is how we are looking at it this year. Um, we're going to continue to focus on data and I'll show you a little bit more about the data in just a moment. We are with the adop um we'll have a new math adoption process this year and Dustin will share more about that as the year goes on. We're adding quite a few new resources throughout the year within our multi-tiered systems of support. When we talk about tiers, we're looking at students who, you know, the that initial, it's the universal tier one. They get right away what a teacher um is instructing. They don't need any additional support. But then there are about 20% of students who do whether it is in an academic area, social emotional behavior. And so
044we are continuing to build those systems. We're also adding um more community events this year. Um we had another fantastic back to school event right before um the start of school where we were able to support over 70 students with backpacks and new shoes and I'm sure you saw those pictures that have been shared and our teachers are going to continue to engage in professional development and this year throughout the year we will have opportunities for them to dig into the universal design for learning which in is an increase in engaging instructional practices. It's a lot for this year. As I was going through it, I was like, "Wow, we are doing a lot." But it's all very manageable because they are in different areas of the work we do. So, it's going to support
045students in multiple areas without taxing the system as a whole, which is helpful. Okay. So speaking of data, MTSS is founded in data. We have to look at data to see what's working, what's not, who needs more, who needs a different type of support. We are constantly looking at data. And one of the ways we this is an example of some of the data that we need to look at this here. And I think I shared some of this last year. This data specifically is reading data from our English learners. This is beginning of year last year. We had 24 students who were included in an intervention group. This data right here, we are looking for green and blue. Green and blue means they are reading at grade level. Yellow um means they are close.
046Orange and deep orange means that there are significant reading deficits and red means they are pre-readers. So learning letters and more specifically sounds, letter sounds. So as you can see beginning of last year we had work to do for these students. A majority of these all of these students are grades first through 5th. Okay. The letter sounds is a TK and beginning of kinder more of a review in kinder. But by middle of year after receiving strong core instruction, so that's that tier one in their classroom, they are getting that strong instruction plus tier 2 pull out additional support with a systematic curriculum. We can see that there's growth. We're progress monitoring. We're looking at the data. It's working. So this is middle of year. And by the end of year, we had almost 70%
047of these students reaching grade level proficiency. Amazing. Amazing. And so this is just a small sample of what being data data centered using the MTSS system um continuing to be student centered and data informed looks like. So we are expanding that um and I'll share more of what our school sites are doing to go be to um take this model and expand it. But before we get to school sites, wanted to share a little bit about how as a district we are really systematizing our data um data use, becoming more of that data informed culture. We can really um separate our year into cycles and by cycles we separate it into assessment, intervention and data analysis. So, we are within our first cycle. Not quite yet because we are still in that connection getting to
048know you phase, but pretty soon our teachers are going to administer their beginning of the year assessments. And that's going to tell us where our students are, what they know, what they can do, and who maybe already need some support. because we know we even know from the end of last year that there are some students who may be a year maybe two behind where they should be and need some intervention right away. And so we need to get them going in that intervention group. Once we do that and we can provide that six weeks of intervention, then we're going to provide progress monitoring, see how it's working and that goes back to a team to look at the data. that team looks at the data and says, "It's working. We need to keep going.
049It's not working at all. Okay, what are we going to try next?" Um, or it's worked so well, maybe the student needs something different. And so, we look at students individually to be able to see what we can do to help them in in these areas. But that's just the first trimester. Then cycle two is the same thing. And it all centers around our data um our assessments and when we give the assessments we can look at the data provide the interventions and then progress monitor. So there's cycle two. Cycle three is in the spring. And then in the spirit of continuous improvement, we reflect at the end of the year. What went well? Great. We'll continue. What can we do better? What do we want to change for the following year? Because perfectionism or
050perfection doesn't exist. I always tell my daughters that doesn't exist. So how are we going to always look for those areas where we can continue to improve? So that's on the district level. Now school sites are taking this and looking at how they can work within their teams and support their students based on what they have already existing. So one of the things that all school sites have as Dustin mentioned earlier um all schools have a problem solving team. So that's the team that looks at the data and says, "Okay, who are the students who need additional support and what are we going to do?" Um, the nice thing about a team is it's not just left on one person, whether it's the principal or um the a resource teacher or a psychologist or a
051grade level team. It is we are all in support of all students. So all schools have that team um this year. All schools also have tiered interventions with progress monitoring. So we are this is a developing practice. Um progress monitoring is a really challenging uh it's very challenging to find an align progress monitoring tool for an intervention. And so we are working to define those for for all the different interventions that the school sites have. But all school sites are working, you know, I'm I'm working with all the school sites on that. Some schools are looking at sitewide data to celebrate areas of strength and look for target areas of growth. So instead of only looking at targeted um individual supports for individual students, also looking at generalized data. So you can look at generalized
052behaviors and say we're noticing by looking at some of this behavior data that foursquare at fourth and fifth grade lunch is causing a lot of problems. Imagine that it's always four square. I was an elementary principal. It's always four square. And so what are we going to do about that? Let's have one yard duty who's over there reviewing the rules reteing. We can look at it in a more global way as well. Some schools have added support staff to proactively support student needs. So we have three schools right now with PBIS facilitators who will be supporting all students and it is a very interesting position where they get to support every student, get to know them, connect with them and recognize that on Wednesdays maybe this student has a challenging day. This is something that
053happens after school on Wednesdays. So, I'm going to make sure near the end of the day just to do a quick check-in or transitions are are really hard. So, I'm gonna at 10:00 this student needs a break. So, they get to know and support students to proactively um decrease behaviors. That could come, but that won't because we've put in these proactive strategies. >> J, can I jump in here? This is a a newer position in the district and um I cannot tell you how many people have stopped me to say whether it be teacher, the main office, the principles, the sites where we've rolled this out. We've been really good about identifying the right person for this job. We modeled it. We tested it last year here at Green Valley. We did a pilot. It's
054just we created the job with Jen and with uh with a lot of input and it went really well there. So, we said, "Let's let's expand it." So, we tripled it this year. And I think there's a lot of energy right now to grow it even quicker. But the amount of uh uh positive comments when we add staff, sometimes we get the well, why did you choose that position? I would have I would have added this position if we had a choice. But it's it's been very wellreceived and it's been predicated on the the data that Jen's talking about. Green Valley, they have I mean the PBS facilitator there and the way she's part of that team really has helped make um this position successful. And so we'll continue to help support all those um
055facilitators. And then additionally, I asked some of the um leaders to share with me what they're doing for MTSS and they just gave me a few. And so some schools have added their own systems whether it's grade level intervention times throughout the school day um their very own MTSS coordinators stop like documents so they can show their staff the items they're working on and whether they've met their goal, they're in progress of their goal or they haven't started it yet. um all of these pieces to help support the work in supporting our students and that's our plan for this year. >> I'm going to put you on the spot here. We didn't even talk about this. I'm sorry. Can you going back to the PBIS facility here, can you share because I I don't want
056it to sound like we just added we just found new money to add jobs. So, can you speak to the how that happened? I just realized as I said that that may be construed by those listening that we found money. >> We didn't we did not find money. We actually have the opportunity. >> Wouldn't that be nice? The money tree. Um so the Cal State of California has a bill that allows us to submit claims to insurance companies. And this is why we asked for insurance upon enrollment because when we are a when we provide social emotional learning for supports for our students and this could be the counselor who goes into a classroom and provides that lesson we are then able to submit to the insurance company and get reimbursement. >> Yep. And so
057with that with that reimbursement, we are then able to fund positions such as the PBIS facilitator. So yeah, can I also um just chime in? We also received a wellness grant. >> Can it's on Yeah, we also received a wellness grant from the um county office of which we um >> Jen found for us as well. And uh we were able to get three of our staff members to become wellness coaches. >> With that money, we received enough to fund three three uh PBIS facilitators. No, we did we had one and we added two more. So those two additional that we added this year are funded for three years with this wellness grant. >> And that gives us that buys us the time for this funding stream to start kicking in because there is still
058some loop uh loopholes, not loopholes. >> There's still some loops hoops we have to hoops. That's it. Hoops. I knew there was an oops we got to figure out. >> I knew there was an oops in there somewhere. uh hoops we have to go through before this funding stream will come through. But we've started the we started it. We're on the right trail. I expect that it will probably be another year before we actually >> start seeing money come from that process. But the wellness grant actually funds these positions for the next three years to catch us up. So I just wanted to interrupt and make sure >> No, thank you. You explained that much better than I did when it comes to the many pieces. I just applied for the grant. >> It's a
059good team presentation >> and you said it. That's right. We're a team. >> Wonderful. Thank you very much. Uh questions? >> Not a question, just a comment. >> Um I'm so thankful for all of the information that you laid out to us. I feel like it was very clear, but also so thankful for what you're doing in our district. It is it is so apparent that you are intentional and that it's it is um every single site has your hands on it and it it it's pretty it's pretty amazing to see. So, thank you for everything you're putting in. It's really making our district a stronger place. >> Thank you. I appreciate that. >> Uh Jennifer, I got to know you a little bit recently. I just think I just think we're so blessed to
060have you in the district and uh and you should write a book called Four Square Rules. >> That would be very very valuable. >> No thanks. >> Four squares of life >> I mean fantastic presentation and even more importantly fantastic work that you are doing. I mean the numbers speak for themselves and just watching what you're doing is to you know copy Jamie's word very intentional and it's also very successful. So really appreciate it. Thank you. I have a a kind of a an interesting question. I wonder do we um kind of looking like whole child and whatnot. We um do we do any kind of presentations for our parents about MTSS and and what it means and and what we do and if there's any um suggestions or ideas to help u model and
061you know maybe support at home what what we're doing at school. I don't know about that. >> I think the school sites do more of that work. Um, so I'm not sure specifically what they do, but I know that there's a lot of communication with how to support at home. Um, I'm not sure if it's specifically they title it MTSS because unless you sit through some of these, it's kind of an abstract concept, but it is really important to partner with parents and to have that um, communication and >> support. So I regardless of what they call it, I think it'd be helpful for Thank you. And I do have to say I I appreciate the compliments. Um I am I just coordinate. I'm not the one actually doing the hard work. So it's it's
062always that team approach because it's it's all the people who who are with the students every day and teaching them. So but thank you. I appreciate it. >> I think how Dustin I'm sorry Jen, just one more comment. I think how Dustin recognized um there's so much that goes into opening the doors for school for day one. probably thousands of decisions and actions. I think this is just another example that there's so much more to our students in going to school and learning than just our core subjects inside the classroom, which our teachers do a wonderful job at. >> But um we have a variety of students inside of our district that all have different types of needs to be successful. >> Yep. >> And this is just another example of what Rescue does to
063make sure we are um addressing each and every one of them with exceptionalism. So, great job. >> Thank you very Yeah, you bet. Okay, this has us then moving on to agenda item number five, business and facilities. And uh Jeremiah, you've got the floor tonight. Thanks for being here. Thank you for having me here. Um before we jump into the slide here, I kind of want to go over um the summer facility plan, like the 60 days of summer that we do here. We ended up going into summer school with five of the seven lead custodians new this year. Um, we had one new maintenance guy in HVAC and then one new grounds person. So, I kind of want to give you update of what we went into the summer year, what we were expecting
064and how we really went into it trying to build with team teamwork and just dedication to what our their craft and trade is. like we had the custodial trainer position that we worked with CSEA with that was able to help us start building our like our handbook for custodial how we want to universalize it make sure everyone's using the same products same method same procedure so we have a standard that we're setting across the board and that really helps set us up for which I we had a pretty successful summer this year with being able to pull three custodians for a week to help out with Lake Forest during the summer schedule because they only have a month to get that school ready there's So, it was it was a fun summer to learn for
065my first summer. So, we can go ahead and roll it. Hit the next button on these. Yeah. All right. So, the solar projects, I can give you kind of an update what's going on here. Uh, five of the seven sites are about 90 to 95% complete right now with um Lake View and Marina, the pending ones. It looks like Lake View is going to be starting early September and Marina's late September it's looking like right now. um at their sites. Yeah, they're just right now connecting panels. Make sure the interconnections are going right now. And kind of roll into some of the You guys have already seen the uh board carpet in here now. >> Oh, yeah. And the paint that we got done in here. Uh I mean, maintenance staff has really stepped it
066up this year with just taking on more. Hey, we're going to do more inhouse. Trying to keep keep it going there. So, this is uh one of the projects that we picked up here for Jackson Elementary is the kinder fencing there. So they have a chain link fence there. It's only about 3 feet tall and the kids love to climb it, try and hop over it. Goes right into the culverack there. So um this is one of Michelle's big pushes here. So we were able to get this completed for her this year. It spans the whole TK kindergarten up and it's actually if they do go to the fence, it keeps the ball strapped there and the kids can't get out. So it was uh we ended up doing it in-house maintenance. It turned out
067actually pretty good looking there. Uh so the Jackson portables, we went through and replaced gutter on five of the seven buildings on there. Uh you you can't really see in this picture, but between the portables, if you remember, you could walk between them. We went through and placed all the siding in there, sealed them up so the kids can't get in there so no more rodents, varmints can get in there, try and dig underneath. It makes it look a lot cleaner there. Um, and then we had five, F5, four, three, and six done with carpet in there. Uh, there was a little bit of drywall on one of the floors that we fixed in house. Got that taken care of. All new carpet in there. Um, this is the ADA upgrades that we had to
068do at the Jackson parking lot due to the solar there. We ended up lifting up the asphalt and putting in a new um, like a retaining wall there so it's not as steep. If you guys remember, you'd always have to park like this. So now it's all ADA compliant for van stalls and normal stalls with two walks across. >> And and this is particularly important just because it's also where our mobilities program. So the fact that we had to do that and this is where all the most of our kids go. Uh Austin Reininger also um attends here and I know his family was super excited to be able to get out of the car and that the wheelchair is not rolling down a hill. It's I mean his is self-propelled but it it it's
069has been a challenge for families there to navigate the arcing. It was so nice to see that. >> Uh this is the Green Valley Sea Wing. So we ended up replacing all the lighting in the sea wing at the Green Valley uh elementary here. It had the old pendant lights that were hanging down and in each classroom there was over three to four of them out. So we ended up going through the retro with dimming lights, LED, everything on it. And uh it's it's like a surgeon's office in there, you know, if you wanted to go in. It's great. It actually gives it it actually helps out custodial, too, cuz you're not having hanging down lights. You have to wipe down the dust. There's less buildup. So, it actually helps out with cleaning, keeping the
070the classrooms more sanitary. This is the Green Valley kitchen epoxy job that we had done. So, we had them come through, they removed all the lenolium, ground it out, installed all new epoxy flooring in there, and reinstalled all of our equipment on there. Um, it hard to see in here, but it actually turned out pretty nice to see like and it also helps speed up with our custodial staff because we're not having to strip, wax, do all you can just mop and go on that. So, it's one of the things we're looking for efficiency in to help speed up processes. This is the Pleasant Grove middle school tennis courts. This is a a bigger project that we took on this summer with the help of Vini and AN or JNS concrete. the Vini. We tore
071out the parking lot, ended up having it replaced with all new asphalts. There was a drainage issue underneath that was causing these big fuses to open up. So, we ended up putting a full French drain around the system and tied it into the drainage that's already there for the fields. So, it won't split no more. It would it'll be safe for the kids to walk around. And this August 25th is when it is getting its acrylic coating put on. So, it'll be lined for eight uh pickle ball courts, four tennis courts, and four floor hockey courts on there. >> Can I jump in on this? And Lisa and K, I have not shared this story with you. I'm on the I'm on a plane this weekend for my nephew's graduation. uh Mark HRA from who
072was the Elorado Hills CSD that we did a lot of work with trying to get this project and one at Marina and then he ended up uh resigning and taking the Cameron Park uh general manager position. He's on the plane and as I'm boarding he goes we we need to talk. I drove over and saw the Pleasant Grove. We we want so and the lady from CSD reach or Elorado CSD reached out. they want to talk about it now. And then Superintendent Fero's office reached out to me about how is this going to be utilized. They want to do some type of because there's such a need in the community for uh pickle ball. So, um, it's really interesting that it took three years of trying to get something going and no one could connect
073the dots and we just finally built it and now people are >> I I I would imagine this is has the potential to be a revenue source for us that would not have been otherwise. So, kind of an interesting but uh my wife was like that guy was really excited to see you. What's that about? I go I go pickle ball court. He wasn't excited to see me. He was excited about pickle ball courts >> and they he's like, "We have light. We will put the lights." I mean, so it's it's really interesting how this is going to be. >> It'll be interesting what how it turns out. >> Yeah. I do want to share that Jeremiah and I did chat about as we were looking at the quotes for this like how just how
074expensive it was that we could probably get our money back in the next few years um just because we know that it's a big need. And and I do want to share that um one of the things that Jeremiah had to contend with as they were digging this is when he was saying there was drainage issues. There was no joke. They had to literally once they got all the old asphalt out, they had to rotate the dirt for a week to have it all dry out before they could relay the asphalt. So >> when they had the chipper on it, the chipper was sinking like a foot into the ground. It was trying to pull off the black top on there. It just had set. They never compact it and it's saturated underneath there. See
075what's the next one here. So, this is the Pleasant Grove Middle School Library. Uh, this is one of the things I've noticed when I first started working here is the stucco condition at a lot of our sites is just hasn't been properly maintained. So, this is one of my big bigger pushes going through and at least trying to get one or two buildings caught up so we don't have to pay the big cost of having to replace it all as we long as we maintain it, we can start keeping the bill down on that. Um, we ended up having to get the whole building redone and painted. Uh, it it looks like a brand new building if you walk around it compared to what it was. I wish I had a picture before, but where
076that light post is on the second picture, you could just see it looked like a wave with the cracks that were on that wall as you drive by on it there. Um, and it it looks amazing. This is a a job I was trying to keep secret from Jim and he he's clever. So, this is the Pleasant Grove Middle School locker rooms. They did ended up the custodians ended up doing this both in the boys and girls locker rooms. If you look at the benches there, they went through and sanded them all down, burnt them all with that wood burn and restained them and sealed them there. They did that as they were able to get all their summer cleaning done due to how we structured the summer and they were, "Hey, we want to
077do this and do something for the school, our downtime." This is what they end up doing. And it honestly it turned out awesome in there and they want to try and keep doing it other sites there. This is the Pleasant Grove Middle School in Marina Village uh gym floors after the refinishing from uh it's about two-day project per site there with the custodians and uh our rep from Hillyard came through. We sanded all the floors down or the custodian sanded all the floors down, resealed them and hand bought or they hand actually had to hand sand certain areas because there was layers that were built up from previous years that no one took care of it and they they turned out amazing this year. This is the Marina's gym wall. This is uh from ever
078since I've talked to anyone. Levi says it's been like that for eight years. Well, it's no longer like that anymore. Um we ended up going through it. It was combination from the gutter had failed up top and it had gone behind the water backing on the the stucco and actually caused pockets. So when the kids were throwing balls at it, it would break open the balls. Like we had probably five or six holes that were size of basketballs on that wall. Um we ended up getting it taken care of this year, replaced all the gutter, new bird netting. They uh find out that it was actually a concrete building tilt up behind that, not wood. So we kind of lucked out with the drywall issue there. So we didn't have that. Um it I mean
079you can tell how much better it looks now there. This is the Marina Village uh gym or this is the MP here. They had come through repainted all it. It has new blinds as you can see on the where they used to have the trash bags taped up on the windows. They have new pole blinds on there on the stage. The stage trim has been painted and I believe the Marina Ohana sign is painted too on that. Was it PTC? >> Okay, this is Marina Valley uh kitchen. So, in this kitchen, it had only a single compartment sink for them to be able to wash their dishes. We were able to reutilize the sink from the rescue gym project as a three compartment sink in here. So, we just uh we hired a contractor to
080install that, do the epoxy floors in there, and that also helps save the cleaning of the downtime with stripping and dealing with grout that just sucks up everything. This is the other part of the project they had done there. We ended up repainting the walls white there and installing that table length stainless steel shelving in there for the kitchen staff to be able to utilize more storage and make it look more clean. Also, this is the serving area in here. So, before it was just the standard concrete. It's epoxy now. It does look better than this picture now cuz I made them rego through it and do it in there. But this is before we installed everything back into it on there. This is uh Lake Forest's parking lot. This is a problem that popped
081up mid during the middle of the solar when we were having it installed there. found out that certain spots of the parking lot were less than an inch thick that we were going through. So that's why you'd have the sections that just look like an alligator's back all the way through there. So we ended up pulling the gun because we had some work being done with replace. We had to remove a fire hydrant and we didn't want to redo the road and have to redo the road again after we put the fire hydrant. So we were able to contract with Vini. They redid the hydrant and then came back in and paved after it so we wouldn't have any patching back on anything on there. And it actually turned out really nice. They were actually
082able to fix all the ADA in the stall. So, we had that corrected too before it was done. This is the removal of the fire hydrant. I don't know if you can kind of tell in the second picture that was all rock. They had to bring in a dozer to dig that out. Yeah, we know that's probably about five feet down of just solid slate there when they had to move it. This is uh F3's floor replacement. Uh we had a contractor come in and remove this floor due to time stra. We had them come in because it was like two weeks before school and we needed to get it done. They came in, replaced the floor. I ended up getting the classroom recarpeted on there and I mean you can't even tell now when
083you walk in there. Also, I didn't know if the carpeting I told you we went through and actually did four five classrooms at Lake Forest also got new carpeting plus one at Green Valley. The extended gate day got new carpeting and C6 at rescue also got new carpeting. This is the rescue the new gym at rescue here. Uh maintenance installed the scoreboard there. And if you can see in the bottom right picture, we installed the ceiling tiles also in there to help out with the acoustics that are in the gym this summer. Fields and grounds. So, a big push of mine this year was to get more of our grounds looking what they should look like in my opinion. We started getting, if you can see the tractor in there, that tractor we were able
084to actually get up and running again this year. It hasn't been used in what I've heard six or seven years. So, we're starting to utilize the equipment that we have at hand to help maintain our fields on there. If um Pleasant Grove field, we ended up going through and reeding and reeriating and fixing irrigation on it. We did Green Valley's field on Foxmore. We're we're getting there. We still have a little bit more work to get to where we want to be with it, but it's a move in the right direction that we're end up doing. >> Jeremiah, can I ask you a question in between here? the um the grounds and the grass cutting and stuff. Is that done by our custodial that does all the other work um on our campuses or is
085that a specific team? >> That's a specific team that falls under our utility techs there and they usually one's assigned to two two sites and then I have Wednesdays are all going to Pleasant Grove on there. It's a team of four. Has at any point have you or your team explored or looked at the unmanned lawnmowing devices called bobins? I think it is. >> We uh we haven't I've joked about them when we saw them at the leadership retreat. It was running over a light post when we were there >> at the Toronto Golf Course. >> Was running over there. I mean, for certain stuff, it would be nice to have, but with the kids and the amount of people that we have on our sites, if it's going off at night, it's just too
086easy for someone to come walk off and take it >> there, in my opinion. And for the cost that they they cost Yeah. >> I was just curious your opinion about it. >> Yeah. No, it'd be great if we could keep people away from them >> and the volunteers. >> I slid that one in on you. Sorry. >> If you want to go on this one. >> Yeah, if you don't mind. And unless you wanted All right. So I I wanted to end with the uh Thank you. The presentation of me the work that took place this summer is absolutely incredible. Um one of the neat things is that as the summer goes on and we pop through our sites is you just see this work that you just don't even like you just don't
087even know is existing. On the left hand side this is Janelle Harris and her daughter. Um Janelle almost single-handedly this is at Lake Forest painted this entire um field. This was uh this has been a project that Gina Johnston uh with Project Luna has been um really uh and Laura Watts um has really been uh instrumental in trying to get us to color a lot of our space. This was a massive project. Jenn was out there for weeks. It felt she up until the last day of school, she was still out there painting. Had a great attitude. If you've ever met her, just a super nice person. you see see how the field there's a great picture I think Christina might have posted it on social media of her jumping up or maybe project green
088posted it but it's a really really a cool picture on the right hand side there Gina Johnson's in the back we were we were walking to talk about the solar project middle of summer and Gina's there and she's got uh Ava Grace Nikki's daughter her her daughter's daughter there uh over while she's watering it Just was a reminder to me like it was the middle of summer. Gina's not a 12-month employee. I don't think so. Yeah. And she's just there watering, bringing her granddaughter. This woman is just out of the kindness of her heart, Janelle is showing up and working. And this is just two things that I just happen to stumble across. It wasn't like they sent me a note and said, "Hey, I come down and take a picture of look at me."
089This is just um the work. And and Gina wanted me to tell you that the night that she did her presentation to us last year on Project Green, she left the presentation, got in her car, and got a text that her daughter was in giving or in labor. Thank you. And she rushed down, so she she knew uh I was going to take this picture of her and she said, "I'll make sure the board knows that Ava Grace was born just a little under a year ago." Is that I think that's No, no, not at all. I I did get permission. Yeah. Yeah. I think is that the last? Yeah, that was it. >> Awesome. Jeremiah, great presentation. Let me open it up to some either comments or questions from our trustees. >> No questions,
090just comments. I am so floored at how much you accomplished this summer. Halfway through I was like, there's probably only one more and I think there were nine more. That is so much work. Um, thank you for putting in all of the time. Even just what you were saying about the sighting, you know, oh, I just happened to notice. Well, thank you for noticing because that means time and money and energy and money and money and money, right? So, thank you so much. That's incredible work. Such a short window of time. Um, and it seems like all of our sites were touched. So, kudos. >> Thank you. I think we so often take for granted how great our sites look until they don't look great, right? So, um it's kind of one of those almost
091thankless jobs except um we want to be sure that we say thank you. >> Thank you. >> Great job. >> Thanks. >> Yeah, you bet. >> Okay, that has us then moving on to consent. Um we do have two items to pull. Uh number item number six and seven. Um and we will be bringing these um our superintendent and staff will bring those back to us it appears at a later date. Am I correct? >> Yep. So um if we can um get a motion to pull six and seven to start with and then we will go consent 8 through 20 please. >> Six and seven from the consent agenda. >> Thank you. Is there a second? >> Motion made second. All in favor? I oppose. Motion passes and therefore I just need consent on
0928 through 20 please. >> I move that we up the balance of balance of consent. >> Thank you. That's 8 through 20. Is there a second? I'll second that motion made second. All in favor? I oppose. Wonderful. That therefore moves us to adjourn it. Miss Whites. >> Yes. I move that we adjourn at 7:44 p.m.