Board Meeting

001e e e right good evening ladies and gentlemen we're going to go ahead and call this study session to order on February 25th of 2025 we'll start with roll call um Tim White's not present yet miss bio Miss Hunter Mr flarity and our superintendent Mr schumake thank you very much if you all please be so kind to stand and join me in the flag SL ready begin I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all right thank you very much everyone at this time we'll move on to agenda item number one this is the adoption of our agenda items provided as an opportunity for trustees through consensus to either re sequence table agenda

002item topics or accept the agenda as is what is the will of our board the agenda as is thank you very much is there a second made in second all in favor I oppose thank you very much motion passes regarding public comment for items not on tonight's agenda this item is placed on the agenda for the purpose providing members of the public and bargaining unit Representatives the opportunity to address the board on any items of business that does not appear on the formal agenda each speaker will be given two minutes to address the board the clock on the screen will count down the time under the brown act the Board of Trustees are not allowed to comment on items that are not on this evening's agenda however the board is not ignoring those comments and

003can refer those comments of our public to our cabinet or followup with our superintendent for items that are on this evening's agenda we go and identify the appropriate time to speak to those agendized items this has us moving on to agenda item number two which is our superintendent on the subject of artificial intelligence yeah good evening Lisa pull up the presentation while she's doing that just to tee this up [Music] um it's the a AI one you know as you know we've had we've we've been to a couple of conferences where AI has been forecast many of us use it in our lives right now um and it's super exciting for a lot of people and it's also really scary for a lot um part of our role as a governance team is just to

004provide Clarity and direction for our staff and our students about a variety of different topics and AI is no different than that we've avoided bringing anything to the board related to AI because almost everything that's being written and suggested is obsolete within a day uh and then um in talking with Matt well we we've had some really great conversation at Matt's an early adopter of AI as well um and you had an opportunity to meet Matt at our last board meeting our new director of Technology Services um we started just talking about this this Global um guardrail uh idea like rather than getting into into the weeds with how students are going to be using Ai and how it's going to be used in the classroom and what percentage of AI is going to be

005an acceptable use in an essay or for research like let's can we just we just need to get some guard rails in place right now and then tighten those up we've got uh staff that are experimenting at a growing number and we need to we need especially Matt was very and Lisa in particular have been really good about we just don't have a lot of um uh policies set in place for them so really tonight is to just talk about the fact that we do not have any AI policy we're not going to adopt one tonight the study session really before we dive into it um this is an opportunity like always for us as a governance team to listen to the just the thinking of the board make sure that whatever we bring to

006you down the road is in alignment with where you're at and um we did provide a sample board policy F3 which is a legal group wrote AO it read like a proclamation but it really gave some kind of salient points that jumped out at us specifically the student data privacy aspect and so um we thought that would be a good framework just to kind of Jar the jar your thinking tonight like oh geez I hadn't thought about that or and I hadn't thought about that um but we're gonna po we're going to tea up three really simple questions for you listen ask some clarifying questions and then just dive into the conversation again to tonight is not to really uh point us necessarily in any direction it's just to collect some some thinking so that

007whatever we bring to you reflects your interest in your voice so with that said we're gonna I didn't grab the clicker so I'll have Lisa do it so talking about AI next steps we've already done that so let's just go to the next slide so in just preparing for the night we thought just to get the juices flowing we we posed some questions that got sent out earlier to you but I thought we'd um start off with that first bullet and wrap around the room in whatever fashion that you want Matt Lisa and I um are going to like I said listen and then if we have clarifying questions ask you can see we're just really starting at this General lever like how are you using it right now what are you excited about and

008what do you what the term I use what's keeping you awake at night with AI um in your own world and then we're going to dive into what the classroom looks like and then you know all of you have uh kids at some age group that are using this and so what are you most excited about what's keeping you awake at night and then we're going to really um look at that sample policy and if there's anything if there are aspects of that sample policy that really resonated with you that you're like hey I think that's really important we have we have some thinking on it as well but really tonight again is just about listening to this when we're done with the AI there is a another topic that we're going to be talking

009so this is not going to be a two-hour conversation at least I don't intend anticipated being a two-hour conversation on AI so why don't we just dive in with how are we using Ai and um what are you most excited about what's keeping you awake at night I'm going to take some notes while you're going I'll let Michael lead [Laughter] the oh Michael flry lead the conversations Gordon Mr [Laughter] flarity actually anyone that that would like to lean and go ahead most excited about is just it's just nonstop Innovation and and progress and Jim you touched on it it's changing daily which Canna be scary uh I think it's I think it's more exciting uh than not uh I'm kind of new to it Jim you introduced me to chat GPT last year and I

010I've played very little with it um but I I think it has tremendous impacts on education as a whole and and I'm really proud that rescue Union is I think is ahead of the curve and utilizing it and accepting it and embracing it um so I'm kind of excited about about that I mean not a lot of specifics there just because I personally am still learning about it but I see your use use of it um and your your your ability to share some of those efficiencies with staff and you know it's it's exciting and I I've played with it myself as a as a result of it um you know what's keeping me awake at night you know I'll take it back to my own kids are they using it in proper ways or

011not um I'm in the process of reviewing gosh reviewing like 120 college applications and essays right now so my mind is thinking is this AI is it not and I'm learning to just not really care whether it is or it isn't you know it's the substance of what's there so I think that's kind of a paradigm shift for me more than what's keeping me awake at night sure um perfect I uh don't I also was introduced to it by Jim in San Francisco at cspa um I knew it was out there I just didn't have it downloaded have never used it um so I currently do not really use it much at all um I do think about this often though um in an Educator's hat it's even before this there's always been ways to

012um get ideas that maybe are not your own and so from that lens I appreciate that we as a district are looking at it as how can we have our students use it responsibly um how can how can they use it in a manner in which it actually benefits them and it's not leaning on the the the side of cheating because I think there can be a lot of benefits um not keeping me awake at night right now although I'm sure I'll stew over this one um I'm excited about getting this in the hands of more of our staff I think that as an educator there's so much time that goes into things that are important but I think AI can really speed up this process um we've talked a lot about progress reports and

013report cards um IEPs lesson planning I think the sky the limit really truly I mean that could someone's going to say something brilliant in a moment that I wouldn't have ever thought of so I I'm excited about um I'm excited about getting this in the hands of sta I think that our our our teachers in general put so much more into their work especially time and hours um and I think this is definitely a tool that can help them if used in the right way um the sample policy I like the sample I'll I'll hold my sample policy information till later I've been using AI daily to the point where it tells me I have to wait 24 hours to use it again unless you have the free Ser unless you pay for the service

014it does it does limit you chat limits you but we also have magic school in San Juan so I've used um like the YouTube summarizer or the um YouTube questions or create a rubric or use this um YouTube or you know use this tool to create a presentation from the YouTube video so I've played I've experimented with all that um I I've just used it for fun reasons right and just I'd like to ask it questions and see what it says I would probably so so i' I've really enjoyed it I've really enjoyed using it it's been I mean we've used it at school daily in fact we just finished up um a singularity project that was totally centered around Ai and so we used it to create videos and all types of things so

015that was pretty exciting what is keeping me awake though is that I do find that um it's so easy to go to as a thinking agent and less than a tool you know and so that's been that's a concern concern of mine and that's a concern um much like the phone I think there's a lot of awesome benefits to it but I can see where it can really become something that I'll just say I I can see myself really depending on that for a lot of you know for a lot of different reasons and I do think there are some things that are coming up that are you know not accurate or maybe skewed or maybe not up toate um that are problematic at least in my experience so but yeah I've um I mean

016I use it for like I love it I want to ask all kinds of [Laughter] questions and it's getting more and more I mean I hate I shouldn't say it's sentient but it's not but but it is getting more and more personal like originally when I very first started using it it would just give you your answer and now it says things like you know would you like a variation on that would you like me to expand on those bullet points do you sign I'm sorry I don't mean to interrupt do you sign in though so it knows you so it's starting to model after you because you know how you can do it as either like not signed in oh sorry s do you sign in or do you do it so in Magic

017School you are signed in because it is a platform through the district um and then through the other there's you know Microsoft um pilot or co-pilot um that I don't think believe you sign I don't think believe I've signed in but chat I have signed in so yeah yeah so that's I I guess I guess that's another thing that keeps me awake like am I asking too many questions that it's going to start being able to profile me you know um man I would love to use Ai and so in my line of work like we've all tried um it hasn't quite figured out how to like it doesn't understand um sighting so you can say you know um find me something on you know whether or not you have to disclose these documents and

018you know site to blah blah blah whatever it is and then it'll respond back and we'll say Write a brief and it'll it'll come back and it'll throw in like the you know the Michelle V Jamie case uh 2022 blah blah blah and you're like oh that's great so you put that in there's either no such case and attorneys have been sanctioned for using it because they haven't checked it or um uh or it it misre present there so in terms of me being able to use it um it it's it's not there yet I'm sure it's going to continue to to get better um so along those lines so here's so my my concerns um are just I just wonder it's kind of dovetailing on what you were saying so I guess to say

019I'm not I'm not actively able to use it very well I played with it with my kids and they were like well ask it this and then say you know no that's not what I'm saying what's wrong I'm like I'm not going to talk to it that way way um they're like no you have to take you have to take a hard stance I'm like I mean do I I don't really get this whole like I still feel like I need to be polite um so they've taught me a little bit but um don't use it but my concern I think is that what I'm seeing is when people are using it they're using it for a lot of communications write me a letter um you know summarizing these three documents and explaining blah blah

020blah blah blah and so I'm concerned um about the brain piece that you were speaking of and losing that especially with kids um and also the communication because you start to rely on something else forming communication for you and how to express what it is you're thinking um and so my concern is especially with our with our kids is just we want them to be we already are concerned enough about the phone and them not being able to make eye contact and communicate effectively my concern is just if they are constantly using AI um if they're going to start that skill is going to aod the skill of being able to um put together a a reason of why you know something should be or should not be or how it is to respond to

021someone appropriately there's just some communication pieces that I I there skills that we develop as we go through life which is like those soft skills while we're learning all the other things in class you know while we're learning math while we're learning English these are soft skills I just don't want those to go away because I feel like we already have a device that's going to do that um but that said I do think I I am excited first of all I'll be super excited if they can make it more appropriate from my L work that would be fantastic so please people keep working on that um but um I also think that it is freeing um in terms of time you know so there's some mundane pieces to life and if it's great if

022AI I think that what we had originally thought was oh um we're going to get these robots and you know they're going to do like mundane stuff and then you know it's all the white collar thinking jobs but it turned out to be the opposite so AI is kind of covering that and we're finding that we need people who are able to you know actually um you know do some manual stuff because it can't do that and um I think it would be I'm excited to see how we can use it in a way to free up time for um the Improvement of society and and to see if we can you know move the ball forward as opposed to it being a negative and eroding society and and the the skills and the communication

023that we have to learn going through life how am I using AI well I or AI wrote an amazing poem for my wife of Valentine's Day um the best part she um has no idea that it was AI she does um I think AI is an incredible tool um I use it in the classroom every single week with either um the creation of small or large assessment pieces and what I like about AI um The Magic School platform that that our school district um has is I can choose what content I want to feed it to build the assessment tools so if it's um a Ser if it's an article if it's a series of bullet points if it's specific on the executive branch or the legislative branch or the judicial branch or bureaucracy or

024whatever it is I could literally take that that um segment and drop it into um the the magic classroom portion I can tell it how many questions I want it to write I can have it create for me a key to those questions um and then hit go um and I would say the wonderful thing about it is um our school district utilizes Google Classroom as a platform for interaction between teachers and students with homework and things like that and so we're actually I'm actually able to upload those quizes through Google forms into Google classroom and so the interaction I wouldn't actually say that we have always been that sophisticated in our district um in having these multiple platforms be able to communicate with each other but this one is and it instantly provides students

025feedback on what they got right and what they got wrong um in issues um an assessment grade so that's how I'm using AI in the classroom and it's an incredible resource um what I would say is what's keeping me awake at night is the um sensitivity of inputting the correct information on what you're trying to get out of it and I think that's a skill um and even within me I've noticed that skill sharting to evolve initially it was just I would ask it a simple question it would give me a simple answer and then I found my questions I found myself spending more time on the crafting of my question specifically on what I was trying to get out of it for my students to measure their learn knowledge um and that really became

026almost like a skill the crafting of the question in Ai and so what I would probably say is I I believe that is is an essential element that must take place in the classroom for our students in that skill on how to craft the right questions to AI to derive information that um either creates more questions for our students um or guides them down a path of knowledge um and I don't think they're there right now bless you I don't think they have that um and so because of that to Kim's concern I think it's creating this simplistic mindset and if it's knowledge that they're acquiring it's a simplistic um it's a simplistic outcome so we're really not the initial AI interaction I feel can be rather um Elementary but I think with the right

027training it could be an incredible tool for a step series to guide them to more thought-provoking greater um greater depth um in that so just with the first question how am I using AI what I'm excited about what's keeping me awake I would say those are my answers to that but I will say also that I'm really proud of this board because over our past couple of years in attending csba conferences for the most part I I believe all have attended a workshop pertaining to AI which just shows we clearly recognize that it is a subject that coming our way and that we have appreciated the investment of our district in us going there and have taken advantage of like though we might not in in the trenches of AI um we're going to learn

028what we can right now to be prepared for these types of conversations so to be reflective like how valuable was it for us to attend those knowing that here we are a year or two years later sitting in this conversation with at least a spec of understanding about Ai and its infusion in education so I think we're in a really place right now to receive this to be a part of this um I I would agree I remember when we sat for the KH Academy presentation when that guy was sharing um K Amigo and I was like what like wow and we were just at the ENT and I think I was just I don't even know if I was even using it at that time I don't I can't recall maybe we did yeah

029but I I would agree I I you know um it's kind of like uh the pre-work we do with the elcap every year lends itself to a thoughtful out elcome out cap and the all the groundwork we did with the bond talking now whether or not we should have put it on since somebody passed who knows but we made it a very educated decision this is one of the I've been just really reticent to bring this because it's so evolving um but the more I thought about it and it's it's really cool to listen how many of you are already using it in a lot of different ways I do feel like we're in a better space to talk about it the the urgency to this also is we have staff that right now we've

030got 440 staff members and they are using it they're people that are power users and people that are just getting into it and um that gets a little nerve-wracking because when it was just three teachers at Marina Village that were really trying it out it's like oh that's that's great let's see invite me to your class I want to see what you're doing and now that we have more and more using it without that level of sophistication or guidance I think um we're at a spot now where it's a healthy spot to have the conversation um so I appreciate the input did you have any questions on the what was exciting or keeping you awake at night at this point nothing okay yeah question Michael um what School District San for you personally are you

031mostly using chat what percentage of your AI uses chat versus maybe another app well for me it's 100% chat GPT and the only reason for that is we purchased about seven five to seven of the paid versions for leaders to try it out and um if if that if at some point that money went away I would gladly work over the $20 on my own right now just because it is so much more robust and you can upload documents to it that are specific to rescue Q uh Christina just took I don't know how many 15,000 pages of board policies whatever 1,600 I was 10 10 times over that 1600 pages of board policies um and broke it down it was so such a big piece to broke it down into four parts and I

032was able to upload that into a I can ask it right now tell me every board policy we have related to an animal on campus just randomly and rather than having to do the incredible searching so chat GPT mat's been using LM you want both Gemini and notebook LM which is a Gemini based product and part of the conversation we've been having is is what you just said is you've got school Magic School AI is able to talk to Google Classroom we don't want to adopt anything that can't talk to our our uh you know we're a Google District so Gemini is the Google uh and so is the LM is a Google product right so eventually we may be taking a where we shift to that or maybe chat GPT comes up with something

033that allows us to but we've been pretty um open to allowing uh a variety of different um platforms and at this point we need to start tightening that up we just got an email from a vendor is it what was the name of do you remember what the name of defit yeah where we have 16 six hey you've got 16 users in your District using this we should talk and we're like I've never even heard of that platform so we're it we're at a spot now where you know time to kind of start tightening and providing some guard rails and yeah I I I mean you know a lot more about this than I do do do we have are there any of the um PL AI platforms that allow for a like Clos system

034because I'm just a little concerned about the confidentiality we've got but you know we're uploading you know uh client well I mean I think about my work client documents but also student information Student Records we've got a teacher wanting to use it do one of them chat gbt or one of the programs have a closed system so it's not getting uploaded and it's out there in Ai and somebody can put in the name of a kid and say tell me what do you you know what do they what is what is this kid's GPA or something and because it's in there it'll yeah that's part of the conversation so I I would say two things to that yes we have we have staff that are using um chat GPT compliant is what it's called our

035compliant chat GPT so we have some psychologist that that's a um uh Hippa um uh regulator or compliant excuse me chat GPT so that becomes you have to pay for that and it be it's a closed system so it's not out there the other piece that um really Matt and Lisa have been harping on that's not even a great word but just uh encouraging us is to to get to a spot where whatever we're allowing staff to use that we have some data um um what was the terminology for that personal data student data privacy agreement yeah and we don't have a lot of them don't provide for that unless you pay the the fee so I'll give you a good example of where we start getting into some dangerous territory I'm watching Aaron I

036think I CC the board on the the progress report so I'm watching Aaron every every progress report is like lock down on the house the whole the table's full of papers she's got every kid she's trying to write the most personalized note for every single kid and you might as well just go away for the weekend because that's all she's doing for you know for 24 kids or it takes probably 15 hours so I was I've been encouraging her she's been resistant and this this year she goes I need a better way so she walked me through the syst and I I did the screenshots and put together and then a easier way to provide still very thoughtful meaningful and um personal comments you can still have it still could be targeted and personal it

037just helps you with the creation of what word should I use how you know how long should it be and I sent that out and you know I have the best team around and Lisa is on was that a Saturday or sun Sunday morning goes hey Jim make sure you tell them not to put first and last names in this thing and I'm like oh my I mean they've been telling me that but I'm in my mind thankfully it was a it was a document that the link that had to click on I could just go in there and change that in the link but it was just a reminder to me about gez if I'm forgetting that and I'm using it all the time what are our teachers you know you could Jim Sho

038make a you know 56 year old male that lives at 19 you know like and then next thing you know it's all out there so that's why we really need to get um this tightened up um so whatever guard ra we have that personal privacy piece is going to be that's going to be top of the hill as far as that goes um yeah I'm just curious Michael Michelle you both talked about magic school and the impact of that what percentage of your time in the classroom is using Magic School versus Chad per se I don't use Chad I don't use chat um I just use um magic classroom and I would say there was more upfront time because so much of it that I've done has been able to um be then moved to

039um the Google platform and so I can just reuse that assessment piece if I want to so I don't have to go in and recreate it um I don't know I it doesn't take very long I mean I would say putting putting the assessment piece together on a week's lecture might take 15 minutes that's it now I have I have the assessment tool I have the the key for it um and then in the morning I'll I'll upload it per classroom make it live and then they they log into Google classroom they see the Google form they take the quiz they hit submit I instantly see the results and it's done I mean it's really efficient I have not been to a staff copy room um at all this year yeah I to ask follow

040are you are you concerned um the other thing is if we're um I mean it is a tool but are you concerned like in the example you just gave that um your students are also using you know AI chat gbt so you put the questions and they literally just load that up and hit provide me answers they submit it to you you're like wow he got 100% again or then if they're smart they're like oh I probably shouldn't get a 100 so they mark one of the answers wrong and submited and now they've got an A7 yeah those those are great questions so um the first element is they're not a lot of phones um in their possession in my room there's pockets in which they're placed and the second thing is is on the

041um Chromebooks that they have I'm able to to select the option where they can't get out of the interfacing of their screen by taking the quiz so they can't go elsewhere to gain information unless they have ai or chat GPT built into their brain okay they are they're on their own right now so it's just learns Knowledge from the week through either activities discussions or lectures okay well that that's good I'm just wondering you know kids are smart and if they've like figured out you know you collect their phon but they have you know another phone that they can put if I'm just the reason I bring this up is just I want I'm curious to see what you've experienced if you caught that and if it's going to be things that we're going to

042try to build into our policy because I think we do still want to make sure our kids are learning content like you do have to have a a base knowledge so um just the mechanisms and I suspect it'll be an evolving process because like you you know you're like okay well whoops I better make sure I lock it down so they can't uh go anywhere else on the Chromebook I better take their phones um it just seems like we're going to have to be evolving in terms of ways to I I mean I hate to say it but protect against sure unfortunately students s short changing themselves in their learning um learning um trajectory I do feel the designers of these products um are actually keeping are taking those things into consideration on how to

043prevent that from happening like the option of shutting the screen or locking the screen in which they can't go elsewhere on their Chromebook while in a assigns quiz have you had much experience with intentional cheating while utilizing some of the tools we have not with assessments but definitely with writing yeah absolutely I mean full scale so so because of my knowledge of that in regards to what Michelle is talking about I don't um I don't assum a tremendous amount of writing in my class um knowing that I have my team teachers either in English or in the previous year of US History um in my AP course the the one thing that I Noti is the the produced AI essays that they want to churn in or short pre response questions it doesn't know the

044climate of conversation in the room so for example if I used an example I had asked for a student to volunteer you know an example about a judicial process maybe going to a courthouse or or you know that they're aware of a proceeding that took place so now we're having I don't want to call personal conversations but we're having um accounts of personal acts and so if I were then to ask them to write about that as an example AI will really struggle about Johnny's father who was on a jury and how Johnny shared his father's opinion about the prosecutor or defense's delivery on um that particular case and then you know if we're studying prosecutors and defenses and that was an example AI was really going to struggle to reveal that that temperature of

045that subject um because it it wasn't a part of the conversation that we had on Tuesday in which they're writing on Thursday for me and that was also one thing that um I had learned at one of our csba conferences I was with someone it was an English teacher teaching um AP Lit that actually leaned in heavily with AI and found a great re and found it to be a great tool and address the subject of students using it to cheat and made it clear that that's one thing that it didn't have the ability to do either and that is to understand the personalness of conversations or the personalness of lecture and that being implemented in the example that a student might simply go to Ai and say right for me um you know the

046interactions between a prosecutor and defense on a trial that's dealing with grand the auto um it leaves out some of those conversation pieces that the students and I had the students brought to the table that enriched the conversation because AI wasn't a part of that conversation could AI become part of the conversation could you hit record on your phone and I mean look I mean surely I'm going to sound like I was the bad student but like it just see like I I guess just um I you I appreciate that Michael because it sounds like you you've given thought to that and um I now don't want to give my thoughts because I don't want a student to be listening but uh yeah it just seems like it'll just be evolving but probably like most

047things that we've had in society right we just have to be aware of these you know potential issues and our goal in this first stab at bringing something to you is not going to be to try to capture every single element that we're discussing today related to cheating and because that is going to continue to evolve it's really like just the for just um for faculty use and student use were just the guidelines and that'll probably tighten up and I would imagine as with all of us you have your own syllabus where you've created your own workarounds where maybe kids have to complete their writing assignment I've read where colleges are going back to Blue remember the blue books we did so that students have to write in class rather than relying on um on

048that so the we're I know we're going to be switching to classrooms here but I did want to tea up a little bit too we're focusing on the classroom because that's really we're talking about we're going to be talking about uh student use of this but um I did want to also lift up that we've got a lot of just just general staff that are exploring ways to use this for you all five of you at some point mentioned the word efficiency or or alluded to that if you um I sent out an email this morning that had our Department Services surveys results and one thing that I regardless of the department that I read and the feedback that we got the issue of time really sits heavy with our folks it's like more and

049more has been layered on to them and they just are running out of time to accomplish what they feel like they need to accomplish to day which leaves you feeling just demotivated because you're just not able to get to everything that's on your job it's just it's all consuming and so if you saw um presti's eyes out of the superintendent's office is really is how are we going to spend this next year providing opportunities for people to discuss effici and exploring ways to be efficient and I I think that this has a tremendous opportunity for our team we even had a little presentation this morning Lisa you missed it with um I know you've been working with Levi on docy sign and something as simple as a parent wants to go away for a week

050to Hawaii and what has been a very laborious I got to go print the form fill it out deliver it to the secretary she Mak six copies it goes out they fill it out you got a bird dog who's turned it in collect it get it back to the parent and then that cycle goes reversed when the work comes back in Levi has been experimenting with Lisa on and Matt you probably you might be involved in this too but the just parent completes it on the website it hit submit it knows where to send it to it goes to Karen free at the main office Karen knows that it needs to go to these six six teachers that are list she app you know she looks at it Levi approves it I don't know the

051whole flow chain but you can get the sense of it goes out they fill it online it gets sent back and the it's just sitting there for the parents so what you know maybe took you know three hours of Karen's time to bird dog she she is able to see who hasn't completed it yet she send them a quick reminder so as we as we um talk about the classroom I do want you to know that we're also exploring just ways with our just all of our staff we even provided prompts on these I was talking with some secretaries that struggle every week with how to write something creative about the the the boo festival that's coming up and rather than saying the boo festival's coming up in a week and then next week boo

052the boo festival's coming you know they they're able to just plug something very quickly and say make this kind of scary and it comes out beautiful for them they cut they're not spending all this time like trying to be creative about something that they really don't need to be they don't need to be spending their time on that but it is forward- facing for us so it's important that we do it well so just a lot of different ways um and then and we use it pretty regularly um when we're crafting and we get stuck on how do how do we say this sometimes we'll just even drop a sentence in that says help me reward this and often times we had that uh that was y we were doing one yesterday and I we

053were struggling with was something and Lisa was typing it I dropped it in something and said helped me write and I pasted it below and Lisa had written almost the exact same she was our own personal AI because what she had written was it was almost verbatim with but that doesn't always happen sometimes we look at it we're like oh my gosh that just saved us 15 minutes of the three of us trying to figure out how to best say that so time the time piece is something we're really exploring as well so I want do you have any questions either of you about this first round of conversations now yeah no it's just a it's not necessarily an AI tool but just that efficiency that DocuSign offers we have that and I should have

054been clear about that um we have the same abilities to have that level of efficiency with AI um even to the point where that end teacher that gets it and is trying to come up with a lesson for three days it is not going to look when you're in Hawaii like what's delivered with the teacher so we're trying to free the teacher of trying to recreate 5 hours of lesson planning for that kid that's they're going to be sitting on a beach it's not going to look like it's okay that that what you're giving them as long as it's aligned to the standards and the intent and what you're trying to teach that's okay it doesn't have to be exactly what's going on in the classroom because sometimes it's just too hard to replicate so

055allowing people to free their minds and say I you know here's what I want what do I want them to know when they come back let's backwards map that and help help create so we had some teachers experimenting with that and they've have found it thus far to be really helpful and then they can go in and massage they can pull a book off the shelf and add that to the I need you to read these first three chapters and you're going to answer prompts I mean you can still personalize AI it just helps you get over the hump a little bit so I I would like to just shift into the classroom piece because we just talking about our lives and I I think we got a little glimpse of it but is there

056anything that you're worried about with our students or our St St that like you're excited about especially those of you that still have kids in school um and then what's keeping you awake at night knowing that your kid has access to AI through school and what do you want us to be mindful of lean in anywhere I don't have a separate answer but uh I think for my kids it's just like you know we're learning from the district is I think as parents you have you want to embrace it it's just you have to understand it first right uh and as a parent I'm not sure I understand it enough you know and I'm trying to expose my kids to it from uh you know my daughter and I are going to to New York

057City for an event and I've asked her to plan an agenda a three-day agenda something she wants to do so I think exposing it to them is really important because you know in a very short period of time they're going to be getting it from a fire hose yeah um but as a parent I I don't know that I I know enough to properly Expose and educate yeah and so this is this is a is a good learn experience for for us as well I think in a classroom specifically with students I would hope that we begin in small doses maybe even maintain small doses um as a parent I don't want my children to be reliant on AI lazy because of AI that whole going down that rabbit hole um I think it provides

058a lot of opportunities for teachers to be creative um do things exciting and different um and I kind of already said this but efficiency with time kind of like what you were just talking about I think it's really really important um one thing that would concern me is I don't know why I have such a staff hat on right now um if Mr flarity is using AI as a fourth grade teacher with all of his insert the blank curriculum progress reports anything whatever assessments anything um and Mrs Hunter doesn't then we start to have that conversation that age-old conversation of well I do or do not want to be in Mr Flare's fourth grade classroom because he leans hard into it and or you know the opposite conversation for it's a great point so I

059think that that is something to consider I mean progress reports Mrs Hunter gives a two- sentence comment on you know Sally's progress blah blah blah Mr flarity has four thought paragraphs that are beautifully written and it's like the heck so yeah that's that's where my bra is like that think also if I can make one more point the term for me after listening to everyone I've thought about this many times is that the fear is the lack of deductive reasoning right we've all kind of touched it that's the if I'm trying to put a term for myself it's it's that it's that fear you know in that you some someday kids are going we're going to be we're going to have a class on thought you know or or reasoning as AI really takes off

060because that's the that's the weakness that AI can create in society in our kids at some point Gemini and chat and many of them are already incorporating reasoning into their you know their point 2 point3 version whatever version they're on um which I'm I don't even quite understand how that's going to look so I'm intrigued by what it's look like it may excite me or scare me I guess we'll find out other so I'm hesitant all the way around just simply because of what I've seen in the last four or five weeks with the with the project that we just completed and I want to say that you know I think that there's I think that there's something to be said about and this is totally be representative of my age so bear with me

061but I think there's something to be said about having to go to a library and persevere through the research and flip through until you actually find something and I find it to be very empowering you on when you do land on the information that you've been looking for and I think there's a lot of um you know um for lack of a better word Joy when you do like for example when Lisa came up with a statement like yeah I got it right and I'm kind of like competitive with the computer and I think that that's there's a danger in stripping that away from students um and and then and then finding that everything should be as easy or as efficient right so why would I want to struggle when I can make this as

062easy and efficient but my question would be for a classroom particular with a student is that that's great now what are you going to do because if it's simply to make things go by quicker or to give them the information um more efficiently then that's bringing them up to do what and if that then is something more Hands-On or if it's something more um you know brain based then that's wonderful but I don't but I think much like the phone I right now um I don't see that happening I see it as being um a students opportunity to get it done so I can do this yeah right or get it done so I don't have to engage in the activity anymore and so for me um and I and I say this probably prematurely

063because because the way it looks in the classroom now is probably not the way it's going to look in the classroom right in a year two years maybe even sooner than that but I think there's a um exhaustion that comes about with the use of Technology with students in general I think that it's tiring I think that they use it it's it's constant and what I've seen at least um in my classroom at my school is we've reimplemented the pen and paper journal and they've actually been very grateful and thankful and have said that like thank you for having me write this in my journal now we're talking high school students so you know what I mean they they can verbalize a little bit differently maybe um but thank you for letting me put my

064pencil I forgot how I mean literally seniors who have said I forgot how much I like feeling that feeling right and I just think you know after a long day even in in my situation after a long day of using technology it's exhausting and and then it becomes difficult because you know it's hard to read a book it's hard to read an article because your brain has been so quickly moving through information that it's no longer being trained in my opinion to to focus at at length and then for a teacher at least at the high school level and I've said this for years and years and years um it's very difficult I'm going to use a video game because you know when I started was video games right it's very hard to compete with

065a video game because I don't blink and I don't have music and I don't have you know um super awesome um AGI or I just don't have those things right is that what it's called I'm I'm Hing using the right term so so I'm excited about I'm excited about the possibility of it being creative I'm certainly excited about the the the idea that it can make a teacher's job much more efficient and also you know maybe free them up to do something different I know I know certainly it has done that for me but on the flip side the negative about that is I've lost a lot of the like I'm not talking to my colleagues anymore about how to create a rubric or or I'm not sharing with them anymore like hey can you

066look at this and tell me what you think about this letter of recommendation like it's completely eliminating that and then I think finally I'd say you know for students who are already lack confidence particularly in writing or reading um when you see something that spits it out so wonderfully and beautifully and gramar you know grammatically correct I think that also um strips away at a student's confidence because why would I want to put forth anything that I've written that could that would pale in comparison to what AI has written for me and then also just the fear right I don't want my teacher to think that I can't write and and I and I see that as being I see that right now in in my position that students who struggle in that area have

067zero like they don't want to try right it's it's SC it's very scary and I have a tool who's going to do it for me so why would I take that risk and so you know I I mean ideally and I you know I I I will eat crow I promise if they change my mind on this but I would love it if my third grader had zero technology none I don't want her to type on Google Docs I don't want her to um be taught spelling through the red line underneath the you know misspelled word like ideally at that age I would love it to be all you know Hands-On brain based interactive communicative um activities because I just I mean they're going to she's going to learn it you know but does it

068have to be in fourth grade fifth grade even seventh grade right I mean I think that we're we're we're we're sorry that's very gez I could listen to that all night that yeah I agree all yeah yeah she's reading what are you um no I that I think was the uh I mean there's everyone's provided some but that that provided some really good thinking for me um just as we work with staff on what it should look like really tonight is about just some guard rail pieces but I think as we start getting because we're really just at this point I think mainly applicable to staff and making sure student data is not out there right and then diving in to what does it look like in English class what is it but those are

069really good well if I could just share one one other anecdote that I think would be that's problematic for both students and teachers is that when a document that comes in that you know is AI generated and typically as Michael suggested it's either you know the the personalization of the classroom lesson is not there or at the very base level your student can't spell and this is like impeccable right I mean and so what what ends up happening is it puts the teacher and the student in a very uncomfortable position where I've had to say to a student this is AI generated no it's not yes it is no it's not right and that's that's um that's confrontational yeah it absolutely wrecks it and then I think then there's a um it undermines a relationship

070right with the student and the teacher because now they're defending them themselves I I'm not going to say I'm accusing but I'm saying hey I think you can do this on your own and so that really that really particularly at the high school level is difficult right you know they want to do well you want them to do well but now you're in now you're in a confrontation and that's problematic and even if you were to say well hey how about I put it into you know chat zero which is I believe is that's what it's called for the where you can check the documents right and I'm like well hey 75% of this is AI generated I don't know how I got that way right it's just I don't want to have those conversations

071and I find that to be I don't want teachers to be in that situation because it's a very it's you know it's already a hard job thank you I love your point like it's supposed to create efficiency but it what does it for you more time to swipe you know even in my business with the leasing of Apartments we're starting to use AI technology from a leasing standpoint that should free up more time more staff time to help with other things and um better efficiency better occupancy better financial performance and I just haven't seen it yet you know you know what it does I think it creates some laziness you lose interpersonal skills you lose some of that deductive reasoning hard work you know we haven't seen the efficiency come out of that very different

072from use of AI than what we're talking about but some of the concerns are certainly fantastic points this great this is great and Michelle that is um that is definitely you know I I hated um I felt bad I felt like I was being like the naysayer but again it was you know we are freeing up time for what like I mean we all know that as humans like having purpose is what makes us feel valuable so if we're rushing just to scroll are we even is that even good for our psyche and for our social emotional um issues and then when we find that we're not as able to communicate and we're communicating less because we're relying on AI so much more it just seems like if the goal is to free up time

073so that we can save the world and everybody's going to engage in that then that that's great but I think we have to look at the potential risks that come with it and I think Michelle did a great job of identifying what those are so it's a cost benefit so I almost think um I would lean into more having staff use it because they're adults and how they do their job and they've got a lot to do and whatnot and I'm more reticent for many reasons about our student use I that that's just where I'm going to feel more hesitation because again I understand our staff using it there's a lot of value in that Michael shared you know how it works you know for him and and uh and how it frees up time

074so we can teach more and teach better and um but I but I am um I just do have those concerns because of all those soft skills and for all I'm not going to Res it all but for all those reasons we've discussed I am just a little more concerned with our student use yeah I I think that it's going to be our really our first stab at this is on on the staff level while protecting students I think there's there's so many amazing points that have been shared tonight on this subject and um I think one of the greatest dilemmas um that my wife and I were faced with was at what point do we allow our child to have a cell phone and um Bo our oldest um he didn't get it till

075he was 13 and Briggs our youngest I think he's had it since he's been six I don't know um but I think our commitment to lean in allowing our son to use it um it was done in a limited manner like um yes she can have a phone at 13 but no social media um and we want to lean into that slowly and teach you because at some point you are going to be on your own as he is now with a cell phone we're hoping using in a responsible Manner and so I look at AI as something similar in nature to do we say no we don't want our students using AI or do we much like udl provide a form of learning for some of our kids to slowly lean into the subject

076of AI so that when they are users on their own that they're responsible users and they use it appropriately and correctly and and I do see it as a as a valuable tool in the classroom if managed just like any learn lesson in our classroom and for me I don't look at it as let's move through an assignment super quick by using I for me I see AI as um one of four or five different things we are going to use like a gallery walk like a riddle race like a PowerPoint like a think pair share like a AI generated question let's measure the outcome tool in the classroom and so if AI is being used to Simply create a quicker outcome for a student and then there's nothing left for that teacher to do

077with those students in that classroom then I think that we have some professional development to do with some of our teachers but if AI is something we know students are going to use can we in the classroom thoughtfully carefully and correctly help students learn how to use that grade appropriate grade specific um because how we teach our 11th graders to use AI should look very different than how we teach our sixth graders how to use AI um and so I don't have the answer for that but I do know that we came across Common Core years ago that talked about developing some skills to analyze to decipher to critique um is AI simply another tool that we should be teaching our teach our students on how to use it correctly and appropriately and I think

078if a school district is identifying grades specific on what those processes are and we have teachers that are grade specific across our district having conversations about that um I think there's value in that I think this been really we're talking about some of the downside to students but I think and you Michael I think you kind of touched on it but I think there's some down side to teachers using it as well curious your feedback think of the the effectiveness of a teacher uh to be a good teacher right um and I I think AI bring can bring some down there's some downsides to that too I always love the phrase when I used to do public speaking that you know to teach us to learn and as a teacher if you're continuing to evolve

079you're you're you're learning which makes you a more effective teacher so I could see some downside of some teachers also leaning too much into it and then losing the effectiveness of being a good teacher to classroom students this is really uh healthy and helpful and I appreciate there's so much that got elevated this evening that I hadn't even really processed in my own head like kind of thought where I knew this conversation was going to go but there's some really each of you brought up some points I'm like that's a something for us to keep in mind we did provide the draft um policy for F3 and I want to be mindful of time because we do have another topic um but just curious if you read that and was there anything in there where

080you're like oh yeah that's super important to me I I if there's something that wasn't that important I don't know that I really am as interested in that as if there was something that just jumped out you're like oh I'm so glad that that has it because what we'll do is we're going to take this information we're not going to bring a board policy that reads like a proclamation we're going to be looking at some board policies and there's a lot of samples out there but everyone has really taken they probably dumped it into Ai and created their own sample policies but what we really want to do is personalize this as much as we can to where we're at knowing we can always come back and um and uh you know edit and revise

081but as we take our first blush there when I read this like everything in here I was like uhhuh yep mhm but I was just curious anything in here where you're like please don't bring me anything that does not include this quickly I want to say everything I believe oh everything I said prior was with the lens of middle school and the second that Michelle and then down the line um talked about grade Lial usage I think that's an entirely different conversation own so I'm just going to throw that out there I strongly I think I will have strong opinions on that um okay the sample policy um I didn't see much discussion on policy usage for staff so my questions were great great you know stab at the at the policies for students but

082I do think that we also need to have policies for stuff and maybe they're one in the same um but there was a lot of stuff stuff regarding to I I just think there could have been a little bit more specific um one thing I might consider is um I'm not writing the policy but you cannot just rely on AI 100% there has to be some of your brain your thoughts your review your edits it cannot just be make this great send boom it has to be make this now I'm going to take it out and review it and maybe make edits maybe make corrections but I I'm really fearful of kind of piggybacking on what he said maybe um 100% leaning into it and then just sending it out how how can we require

083that human yeah thought um I think I don't know if it was you and I you and I we were in a um breakout session where there was a school district down in um like the Santa Cruz Mountain area that was had to the granular level that you're talking about like essays at 9th grade will be 60% AI 40% personalized that at a Max than it was 60% for you know 70% 308 and as a senior the expectation was you were going to use your 80% of your essay was going to be AI generated with 20% cting how you confirm that that was accurate and they had really gotten granular our intent for this and I see here our intent at this point is not to get that deep and so I appreciate you saying

084the staff because this is really intended at this point to provide just overarching guidelines for the adults and then um because this the student piece is to your point I think there's a value in looking at tkk one two three so I think we can go back and look through this at least in my mind it was more about how do we roll this out to provide some gu guard rails for staff use and um and some very overarching ones for student use but not getting super granular Jamie that's an excellent point like as I look at this it is really more student focused yeah this and like I'm like did I um I I think the intent here um was just to provide a doc well at least my intent was to provide a

085document that f three had suggested we put out there but when we bring something to you it's going to have more of a staff yeah feel least that's my first step I think starting with the adults is the important part right now because they're the ones that I think we run the risk of them entering in information into a chat bot that they should not be entering or using it in a in a way that's yeah that that would be great because if our focus is and it sounds like right now we're kind of more um staff Focus than student Focus this this does seem to have a lot more um pieces to it that are focusing on how the student would use it I think we'll have the policy that we bring to you

086the board policy will have an element to the student piece but the the intent of whatever we is the end product that we bring you is really going to be focused on the the staff component of this because I think that's just the most logical place to start right now we're not going to start with uh what does it look like in K when we haven't even provided the adults the in the room the uh the guidelines so that's a that's a great I think we can I think we can look at this and just determine what are some areas right now where we we want to stay out of that lane um or do we want to reward them so it's as a staff member remember to use an open and close environment for

087data collection remember you know your privacy settings I think we could reward it so that has more of a staff feel any other aspects to this the one other thing that on your point Jim I just think um that just jumped out to me evaluation of an AI tool may include weather it I mean I would say where you at I'm sorry it's number two under guidelines for use it's just the areas the the Privacy confidentiality pieces it seems to me that the evaluation of the AI tool must must include not May because we definitely want to make sure we have looked at if it's a closed environment and if it's got privacy settings yeah and you know anyway that's just well and that's such a good point because we've even talked about do we

088are we gonna pull rip the Band-Aid and say we're a we're Gemini District or an LM District or chat gbt I mean we haven't got to that spot yet but that's a good that's a I don't believe we have any comfort with allowing staff to be the ones that decide oh that's the tool I'm going to use like we're going to I think we're going to be severely curtailing if we can't get to one which ones are we going to allow and then Matt has talked about we need to start me we're going to be creating messaging about if you're using defit that's got it's probably gonna have to come off we're not gonna allow you to download that anymore if you're using something that's that we don't know about that's not how this is

089going to work so I would be curious to know from the two staff members that are in different district and using something are you guys allowed to vary off of what is what is the school one called Magic School are you guys allowed to use it magic school um something other than magic school so that that's a great question because I was wondering kind of what you were thinking um is it just allow on a school computer or like be would only allow the use of let's say magic school or Gemini on a school computer yes but there would be there's I mean you could use whatever you want home right yeah so that seems there's no there's no there's no policy at least I'm not aware of any policy that says we can or

090cannot m use this versus that well well my only concern would be if they use you know whatever we say during uh you know whatever on the school um computer but then they go home and they use a different AI platform that is not a closed environment it's open and they uploaded progress reports or that you know and that kind of a thing that's the very thing we're trying to control with these four elements the privacy settings and the student data so it almost seems that regardless of like it just seems to me I and I'm just thinking I I don't have the answer but I'm just thinking like we we would actually have to control the AI because if they're going to be uploading our kids records with their names and information and somebody

091can just you know now it's part of an and it's not a closed environment and it's open because they're doing it at home and it's not on a school issue you know computer so then they can somebody can Google around and find out our kids personal information so as weird as it sounds it's almost like and and now we get into the whole legal I don't know I mean I have to think about this but like you know how much can we control the what they use although arguably it's what they're using um and they're using confidential information that is provided to them in their job so uh we could say that you can't upload that to an open AI platform and I'm not trying to get in the we I'm just thinking about just

092the just this component of whether or not we allow the yeah when you're on your own time you can use whatever you want well sure if you're asking to write a poem for your spouse so you know for Valentine's Day do whatever you do you yeah um we might write you out though but um if you're going to be using any um Rescue Union School District documents or data to be uploaded then we do get to have control over what AI platform you use so we can control for these variables so yeah I I agree with that so what it sounds to me though then is it's not necessarily the platform it's the it's the product that you are that you are using that you're uploading so because in my in my um experience with

093AI in the classroom not one time have I ever found the need to upload any student records and we do self assessments and we do do very personalized um responses to on on progress reports and I yet to I've yet to find any instance where I felt the need to upload anything that would include any personal information so um what what makes me wonder is then and I'm certainly not the expert to answer this question but is it not so much the platform that they are allowed to use as it is what you are allowed to yes upload right because if because if I want to use and and again I'm not the expert I don't I don't have all the background but um I've found magic school to have some great features but I've

094also found chat to have some other fabulous features and I would be bothered as a teacher if I was limited to Magic School only particularly if it was just a tool right um but but again I don't know all the ins and outs or the or the advantages and disadvantages but I be more concerned about um you know maybe you can't upload you can't up you can't ask it questions or you can't you can't and again I shouldn't be speaking because I don't know enough about it but you can't deliver personal information of a student period yeah period I I want to have Matt you want to chime in on any of this because you're this is our resident expert here for sure there's a lot of levels what what we're talking about here um

095the first level is that for for what kids can use it's pretty black and white um the open AI miles chat GPT Gemini all the ones are springing up it's a hard no for any kid under 13 like they say in their policies if you're under 13 you shouldn't be using as at all and we blocked those types of things so students we have control of what they can access on our Network so right now students cannot hop hop on chat gbt because we put in policies for our filtering they can't because that is what the companies say on the other hand with staff different regulations we still have teachers right now go to chat GT but yes we rely on them to say oh yeah I'm not going to upload any personal some some

096identifying information students but they would not we would we would want them not to share that information regardless what platform they're using you know leaving their you know piles of their papers or grip report cards out in the street where someone can pick up so we trust that our staff are going to be conscious is Guardians of student data so what we need with students we control what's in our Network I can't control the kid goes home and uses chat GPT on their computer on their home network but what we have to ensure products that students are allowed to use that those products are adhere to all of the data privacy guidelines that are required for any product that they use online um and that's when school Magic School AI um School AI another one

097called brisk come in that's one of the things they offer to say you can use these we will sign the data privacy agreements we will adhere to all the laws um yeah because we don't you know and we what we really don't want is students creating um accounts with chat GPT or gemini or any one of those openi platforms using their District supplied good Google accounts that's a big no no we do not want that we definitely would don't want that happening so we want make sure they are using closed AI models just like magic school or bris those are closed and that we have the companies sign agreement so we can say if we need to everything related to students with a my. rescueusd.org account we need to delete any information you have that

098in our system so we have that agreement in place so so the main thing is is so for us is when we having top when students engaging with it that the company that they're using is a closed AI they sign a data privacy agreement and that teachers are educated that or staff are reminded that they really need to be careful of any kind of sensitive student data pii those sorts of things so so that's where that sort of comes into play um so kind of itself to the to this under guid guidelines of use is that there should be something more in there about the way it's used right not just the evaluation of an AI tool at some point it should say then no data including birth dates addresses whatever whatever the information is

099then should be included in this one of the things that if we sort of open it up we don't pick one that aderes to the regulations is that we end up with teachers using different models and those you know we don't you know even though we like that openness you know we need to have that data privacy agreement that's that's key and to get that data privacy agreement that's when you you pay the money you pay your $5 $6 doar per student to get that license that I know San ju unified has and I know that Twin Rivers has done the same thing with magic school AI so yeah there's a cost involve you're paying for the service you are paying for the them to say we are going to adhere to privacy guidelines can't

100speak for you on this but I would say um when we have um platforms that are efficient with one another that communicate with one another such as um magic school and Google it's a device that I'm interested in using or it's it's a platform I'm interested in using because it it helps with my job um if I were to go Rogue and use my own Ai and it doesn't work or is compatible with Google Classroom then I'm just doubling up my work and so I find it AR District responsibility in providing platforms that are compatible with each other to help our teachers be more efficient in the work that they do when using AI um if that's part of our intent and not to double up the work that they're doing clarify I'm I'm sorry

101so what what what is being suggested then is that the district will vet a particular AI platform perhaps maybe down the road and then that will be the approved platform for teachers to use and then there will be some type of I mean if if Michael chooses to use magic school and I don't I mean yeah I think I'll just speak from my interest and and we haven't had a deep enough conversation to know if we're even on the same page I mean except for the student data data privacy and I'm in agreement with you we've talked about it needs these tools need to talk with one another anything that's on that's going to be used with our district Network um I think we have an obligation to be as tight around that as we

102can what can be uploaded downloaded onto one of our devices versus when you're at home we're not going to be suggesting you you can't use chat gbt I do think that a policy though in listening to you there needs to be guidelines on regardless of the tool you use and the location that you use it from you are not to enter the full like there I see here use of the number four talks about furpa I think we need to probably tighten that up about what does that mean like what data is that rather than someone's gonna read that go yeah I won't use furpa stuff you know like so I I think we can get a little more clarity I what I what we'd like to do is just have staff have a level

103of clarity with if I'm using a tool and it one has not been selected yet but if let's say over the next four months I'm still using a tool while we're betting potenti products like School AI um that I know I can use this tool but I got to be I got to be aware of how I can use it what I can upload I think that's our biggest concern right now is there one miss would you say that's the biggest so would that mean that there would be some type of um like with the student computers there'd be some type of block on chat GPT or some other service talk about that I if you have any thinking or if you want to provide tonight is to vet out some of those questions in

104my mind I like the idea of saying if you're going to use one of our tools this is the tool you're using and we're going to provide training on it if you'd like to because it is compatible if you would like to use an uncompatible tool then you do that on at your own expense or on your own dime but I see you looking and we might not be on the same page related what's your what's your can you you can load chat GPT on your school computer absolutely where you provide Ed guidelines from the district about what to how to use that use a not how to use an open tool versus something that has a data privacy well I would say no okay they haven't and and and I would say that um

105chat GPT at least my understanding and my my experience with it is not something that I've added to my computer I simply went to the website right I just typed in chat and it came up and so you know I I worry about and I I you know just just an initial worry but I I worry about saying that there's one platform and one platform only that will be allowable um I I Rec I think if the I think if the policy is very clear on what you can upload or what can be shared on a platform then I would think that the platform wouldn't matter right because I'm if I'm you know if I'm not allowed to upload um privac uh excuse me confidential information about a student on Magic School then I certainly

106wouldn't be allowed to upload it on chat GPT or Microsoft co-pilot pilot so I I I guess as a teacher I I I get a little tense when I when I feel like I'm you know going to be told that this will be the tool I am per you know given permission to use whereas if I was told hey this is a wonderful tool rescue is going to you know invest in it it's it's right here it's in your portal you can use it at any time which is the experience that I've had however nobody's you know nobody's telling me that I can't use chat or or or compare the two I find that to be far more um it it makes me feel um very responsible and professional rather than being told that I'm

107not allowed to use other tools now the training on what I can and cannot input is that's the most critical part for me that would be that would be most most crucial and I think that um I think oftentimes you know teachers are provided with systems and then told that's the only thing that they can use and there's a little bit of can I get you I'd like to just hear your because you're way deeper on this on the student D what is that what is the risk of a teacher using a non sanction tool if they're not uploading anything of personal nature I don't know so for example like a teacher using chat GPT on our Network on a work computer is you know I see absolutely no problem with that as long as

108they student personal data the the question is that what are the students allowed to use I don't know about s why are students blocked from using chat GPT no they aren't okay at least not the high school level I can't speak for any other level so I'm not sure about k through eight but no they're not um and and but again so I'm I'm kind of with Jamie right now I'm having a little bit of confusion cuz sometimes I think we're talking about students and other times we're talking about teachers we're in the wild wild west just trying to navigate it you're as a teacher I as a teacher as a student sure I totally understand as student going hey we use magic cool that's what we use this is what you have access to

109I completely agree with that as a teacher if I'm being told that that's the only tool that I can use to on a school computer I'm I'm probably me personally I'm going to feel a rub with that I'm going to feel I'm going to feel a little um um pigeon hold um I I think what sanan has provided us as instructors and correct me if I'm wrong is they've provided a platform on our school issued computers or interfacing they provide us some training if we want it and what they have provided us and what they have offered training for is compatible with our Google communication system and then have given us freedom if we don't want to use that that we can use something else say I would say absolutely does San Juan then have

110a policy um whereby they uh address the uploading of sensitive documents that you too are familiar with and have been trained on I can't speak to that but um I've never uploaded a sensitive document Life as a teacher in 25 years yeah I mean we really talking about input right the input of either proprietary or confidential information more more than the app itself I would I would say that's the con the biggest concern uh yeah that is that is the main concern of like you know if you have a teacher has a long list of notes on students and they can copy and paste and put that in chat GP and say write comments what does that have in it um uh that is the the the main concern with with how a staff member

111may use that um with students and this goes back to the point about the regulations for K8 the same as high school well if you look at the use policies for chat GPT the other ones they clearly say this is not bur for 13 and under so that may be why and I'd have to check with Peter over at San Juan hey are you allowing it for your high school kids and blocking it for your K8 because that would that would make sense because that's that's chat gp's policy no one under 13 so according to chat gbt's own policy yeah high school kids are fine it's that 13 and under Mark which is pretty standard that 13 and under you see that with social media uh acceptable use policies we say no one under 13

112should use it but a ton of kids under 13 us it saying and enforcing are two different things I guess I was just thinking if San Juan had a policy it would be great to take a look at what their policy is regarding uploading documents for their staff so I know we keep switching back and forth between staff and students what are they doing to control um confidential and sensitive information yeah we can do that and just in listening to this um I could even see just the policy being like bifurcated in staff that we're ready what are we ready to delineate for staff and what are we ready to delate for and you know those might grow or Evan flow but I think to avoid the confusional piece here which is really helpful to

113hear is I I think just being really clear if you're a teacher you need to know here's how we're going to address our student and I can even see maybe even something in there about our staff that use that do use confidential information and what tool we're going to have to be prescriptive about what you know what we're asking them to or just requiring them to be using so they're not out there in the like we said the Wild Wild West I have a feeling this is going to be another conversation at some point because many of our board policies come and they're fairly easy to digest and I know everyone loves a good board policy conversation who doesn't um so we'll take a stab and um in the coming weeks and uh come back

114with this this is this is was really helpful for me do you have any questions you wanted to just ask for them or none for me that was very you know clarifying as far as your people very nice to hear what how teachers are using it in in San Juan yeah right now and Matt knows Peter in San Juan very well so this will be an easy phone call so why I guess easy phone call but you guys are a whole another level um I'm gonna have Matt head on home if that's okay for the evening and we're gonna move into lcap yeah thank you so much man yeah so as we pivot I definitely would like to thank our cabinet for bringing the subject to the board um I think anytime you wait into

115a subject ready or ready or not ready to talk about it it's still healthy yeah um and in particular I want to thank my colleagues as well for super valuable respectful and healthy conversations on the subject you'd think that um we actually like each other and get along with it so yeah we thank you this is why that we have a brought up board policy because it's just this lack of clarity like where do we want to be versus just copying San Diego's or someone else's so super helpful thank you okay so this has us then moving on to item number three local control and accountability goal number three this is just a discussion item as well yeah and so just so this um you recall we had a good conversation back in the fall

116about you know do we want to revisit our board Focus goals and we landed on some revisions on December 13 2024 when we did that um our team went back and looked at what are the new what are the what are the board's Focus goals and do we have actions do we have actions in our lcap so remember our lcap plan is what funds what we want to do and the actions are specific to they should be aligned to our goals now we're out of alignment just a little so we've got we've got an area where we don't have any action we have a new board Focus goal 4B that has no action goal to it which is we're not required to by law but I think if we're going to say this is what's

117important to us we should have some actions that support that particular goal so um we took a stab at um that but first I just wanted to to remind that we adopted board goal 4B on on December and it was this idea of connectedness and and it just Foster a strong sense of community connectedness by building Partnerships with local organizations creating opportunities for family involvement and encouraging Community participation in school events to support Student Success and well-being and just to just to refresh the memory here a little bit I'm going to pass this out if you recall last August last yeah last August um Dr Lawson um and her and um her team planned this community event at Green Valley which was this back to school you walk in the door there's a free haircut

118for you so your hair looks high and tight on the first day of school we partnership partnered with the flarity foundation and um some other organizations where kids could grab a backpack we could help get them registered we had uh Health vendors there from um Red Hawk that have that have free services so we really try to just be like we want you to if you have a need before you start the first day of school we want to fill it if we can and this connectedness ties very and what we wrote ties very well into what we did that day and Jen just shared this today in uh in our leadership team with we're already planning next August day this is the one that's going to go out to additional vendors to saying hey

119last year here's what we did we're in this in the this vein of getting better so you want you want to participate because it was really cool and we'd like to get more people involved so I I thought as you were like because when I you read this you go oh that's that's rotary or that's um oh yeah that's that's Boo Fest or whatever at a school yes and it really is about being a little bit more intentional we have our families where that um we were noticing that students were arriving to school with unkempt clothing and so again we partnered with the flirty foundation in SE Suds and those families got a gift card to go do their laundry the flarity foundation provided soap for them to to go and so you know that

120was a need where we dove in and connected with local organizations created New Opportunities and really with this whole idea of how do we support our students so there's the the foot drive that we do with srup the shoe drive that we do with srup Optimus the Christmas drive that we do those are they're not called out anywhere they're just people at school sites pluging in and so we wanted to try to systematize this a little bit more with some actions that we could report back to the board on and our community every year like hey we said we're going to do this this is what it looks like that does that make sense um so if we go to the next so here we've got two two potential goals so lcap goal three is

121where this this idea of connectedness and Community Falls we have three goals um that goal three is this infrastructure and facilities and systems of support and that's really where the the systems of support what we're talking about that ensure excellent education and effective learning environments uh that should say to flourish is my fault um so this first one here is um an action that we talked about is just um is this idea of matching resources and services within the community Jen has done a really nice nice job of that she identifies a resource and then figures out um well she does both things she either figures sees a need like this and then figures out the resources to support it or oftentimes she has people come like SRA it says Hey we've we just collected

12252 brand new shoes we don't know who to give them to and then her job then is to say okay I got to find a size nine girl in the district that needs a new pair of shoes I got to find a size five boy that needs a pair of these a pair of these shoes so it it goes both ways about matching these resources and services in the community um so that was a first stab and I think are these I think they're written in your did you get a hand did I give you a handout with this or were they in the yeah there should be a handout there that um has both of these listed for you do you have that did they get this thought they did yeah there's that but

123it should have the the sample oh do you not have it my apologies no that's that's okay we'll just have both of them here in front of us so the first one here so i' like to just get your reaction to that as a potential action and then I've got a second one and if you want I can show you both and then we can come back to this one let's do that so the second one is just about this family involvement and Community participation in schools and again that's established districtwide initiative that encourages and facilitates meaningful family involvement in school activities this gets more to what we typically think of with school connectedness I mentioned Boo Fest you know it could be frightfest trunk Retreat the you know the rescue Carnival um you know

124all the things that our schools do is how do we how do we continue to from a districtwide initiative to encourage our our families to go to those and also encourage our commun our communities to still uh Foster those and then the second part here is provide families with clear communication flexible engagement options and recognition for their contributions and I think we do a really nice job of doing that um Christina manages our social media platform that we celebrate as often as we can we have our in the news section on there so one is about just these Community Partnerships and and matching resources and identifying need and then try trying to go solicit someone to fill the need and then the second part again is just about meaningful family involvement at school and how

125how are we working to encourage that so Jim is it safe to say that our sites do an acceptable job of number two already yeah I I think number two is not an area where we need to work on I think for for me when it talks about this distri districtwide initiative so some of the things that um we've done recently so when rescues doing something really cool and amazing and it gets posted on social media Christina tags their social media like so from a district level we're going to support that event instead of just saying well that's a rescue event we're not going to advertise it on the Rescue Union School District she does a good job of grab grabbing that and then either tagging the Rescue Unit School District or if it's something

126that's applicable to all of our she'll tag every PTO because that so many parents follow that um and the other piece too is we have schools that occasionally we'll talk about well we we we're not going to do that anymore because it was we don't have the tables uh it was too hard to find the you know chairs or the the facility to use like how do we sit as a how how does our leadership team lean into that say no that's a prior 34 are that the community have that event and if you if you're experiencing something that's preventing you from wanting to do that is there can we as a district step in and help Fil A void regardless of what that looks like um and that's that we do that on the

127natural it's just not called out right now as no that's going to be a priority for us under this connectedness piece what I'm curious on your question sorry I'm I'm curious on your question do you do what's your sense on okay I was leaning I mean the the 60c version of that is it feels as though most of our schools if not all I think all um do great with number two so in my brain I'm like let's go back to number one yeah I I think number two was just trying to capture the fact that um it's not just about a community organization and resources and and a and a kid or or something that's districtwide but also most of the work is done at the school site with the G with the Galas

128the color runs the fun runs the bubble runs yeah when I heard you say that forgive me I have more questions when I heard you say um an example of oh we don't have the chairs or the tables or insert whatever yeah um are we experiencing that right now with some of our school sites and if so that would lend me to believe that oh this actually is important because we do want our sites to all have some level of opportunity um so if if that's the case then I would yeah contract what I just said and say number two is still quite important I don't get the sense that we lack necessarily the supply part of it it's you know we hear this in our when we meet with the PTC that there just

129this lack of like the volunteer pool this is shrinking and shrinking and shrinking yeah year after year and and it does put a strain on our PTO right now that are exploring like we are we really going to offer that are we really going to continue with that because we just don't have the people power so um listening listening to them talk through there is there are there are there abilities for district leadership or um support staff to help facilitate um we haven't really we haven't got to that spot yet um I think we're headed towards um the potential for some schools and there's some more than others where it's just they're just fatigue with their group and rather than having them just disband something is there a way to relook at something and and

130part of this is sitting down with our groups and saying we we we are want to commit to this what does that look like to you like where are you struggling and working we fill a hole if that if the way that's work because when I read that the word initiative doesn't really fit in that now that we're just talking through it I'm not sure that establishing District wi an initiative that encourages it's almost a districtwide um it's almost like this uh how do we establish a districtwide philosophy then encourage meaningful pH uh involvement in school activities I this a little bit yeah please so I don't remember who uh which board member was with me at csba and and attended a workshop Jim it might have been you I'm not sure but it was

131um centered around the concept of apprenticeship anyone does that ring a bell for like you're with me right and it was the idea of how can schools and communities um work closer together to enhance learning and create Community connectivity and when I look at this one I wouldn't actually say that it lands perfectly on how this is phrased right now but I I I would like to lean in on the possibility or capability of how this apprenticeship concept could blend in with number two with some work and the benefit behind it is real application learning for our students in our classrooms in our schools and with those Community businesses lean in with their expertise in aiding students with real application learning creating the relationship between those schools and those Community Partners um it was a

132governor Initiative for a while um I did some work on this as well communicated with a district um out in Tracy on this um and I wouldn't necess say that you know this is it number two but it has the potential and it's not being done and if we're constantly looking for how to make rescue even better how we continue to be the The District in the county that leads and I truly believe that is a sense of um of belief that this could Aid to that students win schools win Community Partners win and the community overall wins and this is also where the matriculation can fall into play about what is being done in our elementary and middle schools with our community partners with real application learning can can transcend into our high schools

133as well so if we're talking about real learning because all the learning that's taking place in our classrooms has great value there's no doubt about it but I can show you data in what real application learning does for students in their advancement just in life and also our businesses in community reflecting on how those kiddos coming out of our colleges don't have that experience of real application that aids those businesses right now to be hirable and make differences in their business so it it doesn't have to be a college thing it doesn't have to be a high school thing it could be an elementary school and I just say opportunity um and I think it fits best in number two I'm going to I like to learn more about the apprenticeship piece like because when

134I read this it's at least the way we when we were writing it it was about just how do we encourage um our our families and really I think it could say students as well in there as I'm looking at to be participative in the school events because so like when we have our fall festival there's amazing turnout I mean those we don't need these that's not necessarily what we're talking about but we do these one-offs where we do we had a um we had a vaping one at it was a vaping and Drug thing at Marina Village and we had six people sh and then we have our daac meetings where we could have 120 and we get date like how do we get how are those are the ones where we really and

135some of those are the ones where we really want the people to come too because it's there's a tremendous need or a and and we're not getting that it might just be because we're not off maybe it's just not what's needs to be offered Jamie looks like you want to chime in on that okay so when you when you talk about the apprenticeship piece where do you see that fitting in with with us trying to link families and students to school if we have a family in town that let's say owns an ice cream shop and we have an elementary school teacher that maybe wants to focus on what is customer service look like like that relationship between two people um how they are how how interacting with your community what the value is and

136what does that look like and that local ice cream shop is invited to come in and talk about what is the interaction between a customer and A store owner over a counter where there's a display of ice cream because every kid can relate to ice can can I can we go back to number one because when I'm hearing you talk it it sounds Supernatural in one yeah but but one was about connecting um not the resource of a entrepreneur and a it was at least in my mind it was about connecting a resource such as shoes backpacks sure but I like I like where you're because that relationship you established with the ice cream store owner in that elementary school and then that school has an event on their campus guess who would love to

137come out and provide ice cream the kiddos yeah I think number one incl includes that I mean you're talking about strengthening and developing partnership with with local organizations I think the text works but if I remember right to Michael's point with the apprenticeship program it was a small it was a small district and a small town that had a a primary employer that had maybe 30% of the jobs or it could work with it with a town that has a primary industry whether it's tourism whether it's logging you know I think of intel on our side of town um but it had it had that Focus either from that employer or that industry that was kind of woven into yeah the district from an st when I read this I think about where it says

138esta uh excuse me um to to match resources I could see to match resources comma learning opportunities comma uh what was it and services you know baking in that learning piece because we do we do do that um but it's I don't know if it's uh the action is is um intentional I think a lot of times it's we're we're going to take the kids down to the fire department to learn about the fire department and the fusos is right there so they're going to go a p have pizza like what would it look like if when they the the learning continued at BCU here's how we bake the pizza like or it could be science in regards to the yeast and the dough and the bread now let's put some tomato sauce on it

139have cheese and have a pizza we do Safeway tours out of Lake Forest where it's just about pricing yeah and it's not about what's what's how stock in the shelves but I mean I could see other learning opportunities going down like expanding the learning I don't know I'm just talking out loud I want to come back to yours because like it's how your brains I have a question yeah if I am a school that is wanting to get information to families what are the one two three four five ways in which we can do that so the first is they do their their let's just take Green Valley every Sunday night she's sends out her Gator Gazette and how does that get to families it goes out through email so it's an it's an email

140to my email address that's an email to your Emil option one would be email yeah I think on a on a school on a teacher level there's the Friday folder that goes out but that's a that that starts to dwindle that's we don't have Friday folders in seventh grade sure you know those end after uh the middle school we do sandwich boards and uh uh mares yeah yeah they're out front our pto's pick up and advertise for us on social media okay and then we do as a district we piggy back on a lot of those those will be five that come off the top of my head I'm missing you two those would be the ones that I have like I'm a parent in the district and those were the ones that I had

141identified yeah I wonder um text M well yeah we do utilize text through catapult connect so yeah oh that was my number five what did you say for district the district is a social media place but you're right we do use text through catapult con oh I when you said District I thought that was number five I was just um this is I'm I'm gonna go this is not at all related I almost want to retract but since you asked um it was in in reference to your your comment about the school that had low attendance for some things that they put on which I know that you know schools have experienced um once twice five times whatever um I I guess I just wonder how that was advertised um because I think that we

142reach our families differently than maybe the um I think that's a conversation reaching families in the best manner yeah so I'm intrigued by that so how do you prefer to receive your because I think this ties incredibly to number two so how do you want your information from a school district to come to you me as Jamie Hunter I'm a mother y um I think we overuse catapult okay so the Catapult because you're yeah you're at a district that I think she's the only one that uses catapult to to I think I you get from from two cuz you're because Marina has it's not sending a catapult message is it your your your Levi's update is okay because it comes differently to me than Rene's does Rene's I've got to click on a link and

143Levis I don't so okay so catapults what I've heard with catapult is I gotta click three times or whatever it is yeah versus the text I don't have to the the dilemma with the text is sending our our our like my messaging that goes out on school safety cannot go out in a text because the moment they open a four-page document on school safety and they start they're like they're like me back to your back to Michelle's Point like my ability to consume a novel right now is so limited because of this Mach this everything's like that so I AG when I you said that I'm like that is so true if I have to scroll twice usually my dad's text to me I'm like okay I'm G to call him cuz what's he doing

144here um so is text as a preferable I'm only speaking for myself realize I that's why 1500 um I'm gonna ask everyone else the same question I I would like a a text um I I think there's reasons to communicate things in different manners so I would like a text or an email or um I would like to see it on social media okay that's my personal preference but anyone else have the amount of catapults I get in one week really do not get opened I'd love myself please don't be upset with me because I don't probably get all you get them from catapult from teachers or are you on Class Dojo um you're your teachers I guess now you're asking me a really heavy question is I'm at two school yeah so am I

145L Forest you're getting dojo and catapult correct and then Marina you're getting catapult and individual emails from teachers no just catapult okay and then but it's a lot of catapult okay i' I'd like to know more about that because I only see one catapult a week that comes out from Ice school so I i' at some point I'd like to look at what it looks like on your because when I get the catapults they're incredibly frustrating to me as well depending on how I get them because it sounds like I'm getting them from Levi in a manner that's very easy to look at and and maybe not from other schools but I also realize how difficult it is to get messaging out to families so I'm not trying to by any stretch of me undermine

146the thought that goes in behind all of this no no one I so appreciate the class dojo that some schools use and or the other platforms other school use that's also a great to as well would you act that well I'm just curious if AI can identify based on your choice of communication in all honesty so if we have a a form of communication coming out from a school and you've identified you prefer text and you've identified you prefer email and that information comes to you it's the same message but it's coming to you based on the form of communication you chose it does that help think you just gr your own company yeah SC I I I think I don't know if we allows us to to for someone to set the default because

147I know I can set it on my end how I want it to be sent yeah I don't know if the end user I'll be curious there's value in recognizing how parents want to receive information and what our actions are based on if we're opening it or not opening it and we see a direct result based on attendance at an event so can we go to number two again Lisa I think that ties in nicely with this then is when we talk about initiative maybe it's explore districtwide opportunities that encourage and and maybe it's about how do we how do we take some actions to learn how people want to get information and how is it best received and I guess when we have low attendance asking why you know rather than well it's just

148too that people didn't show up I know I go to a lot of these where it is low I shouldn't say a lot I go to several a year where the attendance is low and it's always well it's boy it's I the weather outside very windy that must have been oh it's Monday Night Football we shouldn't have done it on Monday night like there's always a a speculation but I don't know that we ever dive into the why can I um just make a suggestion having a goal that says explore sounds awkward like yeah so open could it be like something like a stablish a districtwide priority that facilitates family involvement in school activities like is there yeah just more meat on the yeah yeah I feel like explore doesn't isn't actually an action that

149we do yeah just just no I like that the word action or the word explore seems awkward and it seems like number one is not elic in any type of question except for maybe this learning opportunity piece which I think is really intriguing no that's fine but number two sounds like maybe that's where there's a little lack of because the the intent of this and maybe we just need to strip it down and say the the intent is how are we connecting adult families but I think we need to have students to this how are we connecting students and families to school activities what's going on and um the flexible engagement options um was really several schools with their PTO are looking at we're going to do Zoom so I know rescue is I think

150almost almost 100% Zoom if you want to be part of the PTO right now and then there's there schools that alternate months and there's some schools that just simply want to only have in person um but exploring like what those inperson ones could they could they could they Zoom it or live stream it or YouTube it so that people can watch the conversation I go yeah two things one in terms of Engagement and family engagement just has been my experience that you're going to get greater family engagement when it is also involving the kids right like parents are going to be less likely to want to go and because they have kids so it's harder to go to you know an informative session as great as it would be you know to learn about you

151know AI or whatever the subject matter is but um I think that's just the natural stumbling block in terms of uh why for one event you're going to get tons of people I.E Boo Fest Fall Festival that kind of thing as opposed to you know a a you know PTC meeting or something where parents are like I've got basketball practice like you know whatever that's one and then two just on um you know how how I would like to receive information I would like the text but how I would want it is give me the condensed version give me two to three like bullet points like we need to tell you there's buest it's Friday Night da da da da for more information please check your email so if I yeah and that way if

152I need more information but it's not already put out to me as you know the multiple essays that we all don't have the attention span for and then it's like you're trying to do other stuff and then you're getting this text and you're like what in the you know that way you can get the the the bullet point information and then go to your email for I'm gonna look into that because that this is something that what you just said has really resonates with me because I I'll get the Catapult but then I also get the email uh the next morning or whatever so I just wait I'm like I don't want to click three buttons tonight I'm GNA wait for the email tomorrow um but I bet if it had bullets with a link

153I'd like to know more about what you see on your end or I might be able to just practice with mine I just I just looked at it so I'm getting it for Lake View and Marina and I and I I'm on phone email text all the time I tend to is so it's I like to use the terms optionality everyone's so different with it and I I think I'm pretty good with this but I'm not always look if I see catapult I'm not always looking at it right but I don't always prioritize but when I when I when I click on it and and when I often do click on I like it because it does have the little summary you know help you know help needed save the date F you know father

154daughter dance Red Bus late but I am getting I got two on yesterday I got two Friday I got two the Wednesday before I don't find and I get so many text M I don't find that to be annoying personally but it it's just so personal for me I actually like the text and the email because I know I'm gonna see I'm gonna one of those G get my attention right but but to the cat credit of catapult it does have that little you know it maybe it needs to be more like enrollment courses like I'm not I might not clicked on that right but if it had a little bit more detail with the link okay maybe it works better for people I'm I'm glad I asked this question about how because I did

155not know that that was a I was just gonna ask is the is the it doesn't sound to me as if the concern is communication yeah pretty clear yeah right because we're getting it via text yeah it's on email so it sounds to me that it's more about getting the people to the school than it is about communicating with them right that's am I hearing that right provide yeah I think so flexible engagement and then the recognition for their contributions I think we need to but what it sounds like is the focus for us more is the meaningful family involvement in school activities that's a real priority yeah yeah we'll see that's thanks for centering us back on yeah but I just it just sounds to me like the priority is getting parents and families

156on campus yeah Jim you said something earlier with the lack of the call it a decrease in volunteer numbers is that a trend you know it's every everywhere St National is it is school by school I hear it from I asked David that in Buckeye like are you experiencing this oh yeah well we've it's every time we meet with them when we go around the room what's what are your what's working what what are your challenges it's this just this the same number of the same people since kindergarten have been on it and they're exhausted and they want out and they can't leave because they post wants to run for you know president so um they haven't been able to backfill or or if they do it's at a reduced rate am I is there

157anything else you would add like what you hear from them well I think the brainstorming that occurred from that concern and frustration is the alter mechanism of opting out for communication remember that yeah and from that the all the PTO presidents had said that they actually saw an in increase um in their in in participation from parents yeah but parents are they're exhausted they're and the people wanted to it sounded like to I I don't want to volunteer but I'll write you a check yep like can I buy my way out of this for 60 bucks you know uh what Michael is referencing is um just so that you know one of the barriers that they were finding was we were not providing them uh parent email addresses like they had it we had all

158that information during registration but it wasn't being released to them and they were having to build their own every year have to build their own distribution list by willing volunteers now what we do and thank you Lisa and Renee one rosro who is here in in hearing that now they they have the ability we tell them your information will be provided to the PTO unless you opt out and we get very few fames like great I'm tired of getting pestered from my email when I get to school to give it to them or I don't want them to have it and now they they show they start in first day of school in August they have everyone's email they're able to start communicating very quickly with them but I think back to Michelle's Michelle's point

159the communication it's more about the engagement piece you want to [Laughter] I would like to focus more on the engagement piece because I do think that there is something to be said about the competition that's out there when it comes to school events or School sports or you know whatever it is that schools are offering and I think and I'm wondering you know I I like I really like the idea about meaningful and what those activities are what and what parents see as meaningful and what and what's not and I and I'm not saying that um you know a a Spring Carnival is not meaningful yeah um but but if but if I can go to you know four different spring carnivals one in town center one at the community center one here in fulam

160you know the school H the school has a lot of competition and so I'd be really I I would really um um be interested in really huning in on that first part of that statement more than the okay more than the second part I'm I'm heing although flexible engagement options go right in there yeah yeah so okay and of and and recognition of course I think parents like to know that they're appreciated but I think um rescue does a good job that already I think there's something very powerful about asking questions um I made the mistake once of assuming I knew what a group of people needed or wanted and when I got there they weren't so joyous to receive what I brought them and I was really confused and um when they shared with

161me the reason why it made perfect sense and I never asked the question it was a little bit of my arrogance that got in the way that I just assumed I knew so I think there's some value if we ask our parents like what type of events do they find Value in wanting to be a part of and attend um and by knowing that we become so much more knowledgeable and I think we achieved some goals that we're striving for and that is having meaningful participation with community and students and parents in our schools and it's because we know that's what our parents are looking for and that's what they're going to attend then I think it solves for some of the problems of either a district or our school sites going this is frustrating

162we put all this effort forward and people aren't showing up or we spent all this money and we're just not getting the turnout we had hoped and it's all for the the purpose of involvement which in the connectivity of community so I think that's great but sometimes by asking the questions we we become a lot smarter yeah well I think just to bow on that thought too is the it's been interesting how the conversation's gone this evening it's like we muddle through something there's confusion about intent could we focus on something different and that that's I want you to know we find Value in listening to that because you write something down you go oh yeah that's think that and then you start teasing it out and you go okay that's not the best product

163that we could be bringing you so the intent of these study sessions really is to tease out like where did we hit home run looks like we hit like number one sounds like there's very little to probably do with that one the second one when I read it I was like oh that's A+ you know and and I'm listening to it I'm like okay that's yeah no that was not yeah I should have tried that what did they I have to say um I almost did that I I copied all your the comments that the notes I took and I dumped it into AI because I was going to at the end share and it did not do a great job of because I thought it it was really good about what we were our

164um what we were nervous about or keeping usw at night but it did not go do a good job of capturing what we were excited about um but that's all I we find tremendous value in just being able to listen to you and I wanted Matt to be able to just see like kind of what an authentic conversation looks like before we just said oh we know what's better we bring it to you and then you're like how are we going to handle this because this does not meet our needs what'll happen is I'll bring um we've got another pck study session we've got our certificate of participation next month and we talked to we might have to swap out the cell phone policy sitting out there we're compliant with the cell phone and I

165get zero literally zero uh push back about the phones I mean occasionally some some teachers will get really upset about an Apple Watch and we'll figure it out but so I'm not as nervous about but I do want to get that in front of you at some point just to hear where because I heard you say you haven't put them in pocket so maybe we'll push the um Christin we'll push the cell phone policy out we'll bring this back as a as a another stab at this because after that we got March April I don't think we have a stay session right and then may is the superintendent evaluation and then there's not one in June so we have one more of these to so um and we don't want to be racing up to

166June without having Clarity on this and then we're presenting you the LC cap and you're saying that's not what we talked about so that's that'll be the thinking going forward any other questions on number three all right um great job tonight team well done so that has been moving to adjournment this way great