001Okay, we're good to go. I think so. Good evening everyone. Trustees, we need to approve our agenda. We do have one change, pulling item 4G. Any other changes? Any other changes, trustees? If not, can I do have a motion to approve the agenda minus item 4G? I move to approve the agenda minus item 4G. All in favor, please state by saying aye. Aye. And now we have our special recognition, the little voices that you can hear. This is pretty exciting. We have team early learning with Director Dahle and Director Farina on point. I'm just going to turn it over to them. Good evening everybody. We have a very special treat tonight. We have Camille Lewis, one of our preschool teachers at Arundel Preschool in our early learning center there and she has five of her
002students that are here tonight and they're going to do something very special for you. So children, will you come up with your teacher, Ms. Camille? Here you guys can all stand in the front right here. Oh, who's behind me? Okay. You want to face towards me so you could see my face. Turn around, Xander. Okay. Lila, you want to go here? All right. Turn around. Okay. Just kidding. Can you guys turn around for me? Perfect. Say hi. This is Stella, Xander, William, Lila, and Chloe. And today we are going to be talking a little bit about our social emotional curriculum called Owl Pals. So we're going to start out with our friend. What's our friend's name, friends? Owl, can we go around and tell me one thing that you've learned from me? Learn from you
003to share and take turns. Oh, what else, Stella? To say every I like everyone share or just. What else, Chloe? To stop and think. To share and care. Xander? No? Okay. Can we say bye to Owl? Okay. Friends, you're doing great. Okay. Next, this might help you guys. Remember what we practiced? Can we do the flower and candle breath? Okay. Let me see. So pretend one hand is holding a flower and the other hand is holding a candle and you're going to breathe in and blow it out. Do you remember what our next one is? Let's see. You're doing great. The balloon breath. Can you place your hand on your belly and then can you breathe in? Make your stomach a balloon and breathe out. Can we do the butterfly breaths? Do you remember? Yep.
004And then you're going to pat your shoulders and breathe in and breathe out. We're almost done. Oh, this is your favorite one. Do you remember the volcano breath? Ready? Breathe in and breathe out. We have two more. Can you rub your ears breath? So rub your ears and then breathe in and out. Okay. This is our last one. This is William's favorite. Do you remember what it's called, William? No. Trace your paws. Can you get your hand out and breathe in and breathe out? Yay. Okay. Friends, we're going to do some yoga. Okay. How do we start out in yoga? Do you remember? Well, we can't take our shoes off here, but can we say crisscross? Sit. Okay. Okay. We're going to lift up and be a mountain. Do you remember how to be a
005mountain? Okay. Reach up super high. Can you be a tree? Remember if you can't balance, you can always put a foot on your foot. And then can you be a big star? And then can you tip, tip, tip, tip, to one side? Can you tip, tip, tip, tip to the other side? And then we are going to end our yoga with a special partner trick. Let's see if you could do it. Do you remember? Okay. Can you try? And then we'll try with Stella. Yay. Okay. Can you try with Stella, Lila or William? Okay. Let's sit down. How do we always end yoga? Okay. Let's do one volcano breath. Okay. Friends, you did great. Can you guys be quiet now? Cause I need to say a little quote. So I'm going to end this presentation
006with a quote and it says, when little people are overwhelmed by big emotions, it's our job to share calm, not join their chaos. And that's it. Thank you. You guys did so great. Thank you so much families for bringing your children. That was awesome. Thank you, Ms. Camille. You guys can all go. Thank you so much. Not that I'm kicking you out. So you got a little picture of our preschool day. If you ever are needing a little pick me up, feel free to come to the preschool and you will definitely leave with a smile. Our social emotional curriculum is very important. And you saw a little piece of that today with the breathing exercises that they do and the yoga that they do and Al's pals, just a tiny little glimpse into their world.
007They're developing their skills to regulate their emotions throughout the day. And Al's pals is rich with vocabulary, giving words to feelings that children have throughout their day. And I have a funny, quick little story. One of our students was walking up a ramp and she was definitely very angry because she was stomping her feet up the ramp. And when she got to the top, she stomped her foot really loudly. And the teacher said, what's going on? What's happening? She said, I'm so jealous. And she was really actually upset, but she didn't know the word mad. She had learned the word jealous and she switched it into being mad. So they're just learning that there's other words besides just happy and sad. And on the slide, let's see if you have the slide there. There's other
008aspects of our program that you see. We engineering STEM education for preschools is a curriculum with engaging activities that builds on children's natural curiosities. The hands-on curriculum strengthens children's problem solving and critical thinking skills. And Rocky Raccoon has problems that the children need to help solve. And after the engineering unit, the children go around saying, we are engineers, we are engineers. They learn a song. And the picture that you see here is the young engineers and the city that they built. And they were really proud of that teamwork and cooperation were definitely a part of the success of that building. And then the bottom right shows our composting PBL. Children learned about the care of our earth and how composting helps our world. They saw worms and actions eating our food waste with the result
009being rich soil for us to use for planting and food and other greenery. And we had a special guest, Mr. Dolly came in with a compost bin and the children got to hold the worms and touch all the yucky dirt. They enjoyed that. And then on the next slide, you'll see a sensory bin full of wonderful items to touch and feel and manipulate with their fingers and hands. And the sensory bins are really good for building their muscles in their hands and fingers and getting them ready for writing. So we do lots of sensory bins every single day. And then lastly, on the right, you see our new early learning outdoor space at Britain Acres. Thank you. We are excited to share the space with TK next year and our kids are really enjoying it.
010Thank you. We have, I think. Hi, I'm Chrissy Sanchez, our lead coordinator and special education program specialist. I'm going to provide a little bit of an overview of San Carlos School District's LEAP program. The San Carlos School District LEAP special education preschool program serves preschool age students in San Carlos that have been identified as needing additional supports or services. These services are identified through something called an individualized education program that is identified after further evaluation of each individual child. The LEAP program provides a continuum of services ranging from consultation with general education teachers and staff all the way to specially designed preschool special education classrooms. Examples of services that could be provided by LEAP staff includes but is not limited to speech and language therapy, occupational therapy, behavioral social supports, physical therapy, vision, deaf and
011hard of hearing services, and case management. The district's team of knowledgeable school and district staff bring experience and increasing access and participation in early education as evidence in over 20 years of serving three and four year olds through the language early education and play program. That's what LEAP stands for. San Carlos School District LEAP program has annually served approximately 40 students identified with disabilities. So shaky. The district receives referrals through the Golden Gate Regional Center, private preschools, San Carlos Early Learning Center, preschool program, and parent referrals. The LEAP program is housed on one of the elementary school sites adjacent to two of the early learning center classrooms which allows for inclusion as students in the LEAP program and early learning center classrooms have opportunities to learn and play together. We are very appreciative of San
012Carlos Early Learning Center for allowing the opportunity for our students to participate in a more inclusive setting. The LEAP team and community is incredibly proud of their steadfast commitment and advocacy to an inclusive and equitable early education for all children including students with disabilities. I'm going to pass it off to Amber. Hi everyone. I'm Amber Corina. I am the director of enterprise and community relations for the district and I oversee our enterprise programs which is our preschool and our TKELP after school program. So I wanted to give you a little background on what our TKELP program is. So in 2021 Governor Gavin Newsom signed legislation to gradually expand transitional kindergarten to provide all four-year-olds with high quality developmentally appropriate EK programs ensuring that they enter kindergarten prepared to learn and thrive. In San Carlos recognizing
013the need for early learning opportunities we developed a program called TKELP which is our transitional kindergarten extended learning program and this is a unique after school fee-based program that offers a fun safe and welcoming environment for our youngest learners and through TKELP children engage in exploration invention and discovery with enriching activities designed to support their development. We work closely with our preschool director Sue Dolly and collaborate on programming ideas and shared space and we're also part of the district's early learning childhood p3 alignment team it's a very long word that meets quarterly to review best practices for our littlest learners and includes TK preschool lead teachers and as well as administrative leaders. Each elementary school has a TKELP program on site and that runs from the end of the school day till about 5 30
014p.m. This year we're serving 70 students. Next year we have enrolled 111 students so far and we are growing so I'm now going to pass it off to Jesse Torres oh he's up there I'm sorry I thought you're behind me he's right there he's our extended learning program supervisor and he's going to spotlight some of what we do in TKELP. Yeah so this year we focused a lot more on enhancing the program through enrichment so we continued our Jameru kids class which is a class that engages students through music and story and dance so they get to move around they bring bubbles the kids are jumping around which is great we also brought in La Garza this year with us so it's a new class focused on developing their motor skills and it's great just
015because the students get to see their La Garza coaches in the morning and they get to see them in the afternoon and they get really excited when they show up during a time where they don't normally get to see them and then we also piloted a Spanish program at BA thanks to our Notre Dame high school students so this program taught colors numbers and animals in Spanish through games and activities and it was really well received and we plan to expand it through to all four sites next year and so looking ahead where I'm really going to want to focus on bringing in more of those enrichment classes to our TKers just because they are responding very positive to everything and they really enjoy it. That's it that thank you for thank you to our
016teachers and staff and students sorry they left but for a wonderful school year and especially to Sue and her team for coming tonight to present for you. Thank you so much for coming and for bringing the little ones it's really great to hear about all the good work you're doing. Ben you have your virtual hand up public comment Ben you got three minutes okay all right thanks we will move on with the rest of our agenda. A reminder about public comments and we will take public comment on each agenda item as it is discussed and then we'll have time for public comment on non-agenda items at the end of the meeting. If you would like to address the board online please use the raise hand feature and each speaker will have three minutes to address
017the board. We'll move on to our consent agenda which contains items that are routine in nature and for which no board discussion is anticipated so we act upon them with a single vote. Let's do we have any public comment on the consent agenda? All right is there a motion to approve the consent agenda minus 4G? All in favor please say the same guy. And now we will move on to our information section with starting out with our draft LCAP and budget overview prepared. Okay well thank you Sarah. Tonight we sort of I guess maybe a little bit of celebration of the end of LCAP season. I know Denise and I are definitely looking forward to next week to have it fully approved. Tonight the full draft was included as part of the agenda item including
018the budget overview for parents the 23-24 annual update and the new LCAP that's officially titled the 24-25 LCAP although the goals and the actions generally will be there for the next three years through 27. As we talked about two weeks ago or was it was two weeks ago I think we've been presenting you updates throughout the entire year teaching and learning, progress monitoring data and so this is no longer an event per se it's more of a culmination of work and it's an exciting time for us. Remember that our with our LCAP we were trying to encompass and operationalize the strategic plan, the facilities master plan, our DEIB plan and really trying to put that under one umbrella and make it so that we can actually measure the progress paint in those areas. We believe
019we've accomplished the challenge. We're particularly proud of Denise and I and others were able to collaborate and align our expenditures with our priorities. I personally want to thank everybody that was involved in the development and the input not just Denise and myself but they had services team, our leaders that collaborated enormously on this and the number of engagements we had which as I mentioned last week was about 50 or more and of course to my right Dr. Prentice had a big hand in it as well. So tonight we're just asking you for any final input or any last questions you might have and we'd like you to focus on you know are there highlights you want to talk about that surfaced? Do the goals and actions represent the engagements that we've taken that have taken
020place any input that's been collected and finally is there anything that you think might still be missing that we need to add prior to the final draft next week on the 13th? Thank you anything else? Okay trustees again this is for information tonight we'll be approving next week so now's the time for questions or final thoughts anybody? I do I'm trying to find sure yeah I'll give you my main talking points are related to what I said the very first time we saw the draft which is the coherence with our strategic plan with our vision or profile of a learner really makes me feel confident about the sustainability of our ambitions to be truly a top-to-bottom learner centered district and I think looking forward and I mentioned this to Dr. Prentice I'm looking forward to
021our retreat in the summer to talk about how we might push beyond to think about what transformation looks like and also you know the LCAP that you put together the team put together that we collectively put together also has new roles or new emphasis on community engagement where I also think it would be great for the board to talk about what those goals mean and what they look like over a three-year period so very excited for it and grateful for all the work that goes into it so my only comment would be on goal two so I had to find it in a large document page 74 where we talk about providing rigorous and differentiated learning set ambitious goals and use inclusive practices so that all students including those with learning differences reach their full
022academic and social potential I know we've talked about those who are like above grade level and who are advanced like when we look down at the actions I don't really see any actions that help us get there I think you know we do talk about some of the other groups that have learning differences or you know language barriers etc but I'd love to see something there too because it does come up a lot and then but there is a direct action in the LCAP so that would be my only comment wish recommendation I have had a similar question so I'm curious on if there's anything you want to speak about that tonight I think you know what's what's not explicit in I think it's action 2.2 or 2.3 we talk about learning differences and when
023we talk about learning differences we're really talking about students that also might be beyond so is it a matter of we want to spell that out and say you know that including students that have you know intense needs in these areas and also students that might be beyond what we might present in in class the idea that that came through in a lot of engagements and the idea that the rigor right the increased rigor is how we're going to get there I can speak to planning for next year for professional learning for teachers as well with an eye on that particularly in in a four or five span where they talk they have a topic on their list that says learning differences including students that need more and what that might look like and that
024part of that is what we've been talking about with our group the last two years is developing tasks that actually will engage a full spectrum of students so with a task you have the ability to go deeper and you have the ability so a lot of times in a task you have an entry-level question and then you have a beyond question if you will and and we believe firmly that that's the best way to get to it so for math for example when we're dealing with a math task you might see four or five questions on a math task and the generally there is a question or two that are meant for the student to go deeper it shows a deeper understanding a task is never necessarily meant that if it's out of you know
025x number of points to master it that you have to get x points okay let's say we had an eight point task and if you get an eight then you don't know what you're talking about that's not true right that task might in fact mastering on a task might be five or six points out of eight and students that get the eight are the students that really see the full picture and maybe beyond what we wanted them to see in that particular grade level so similarly in language arts and in writing developing those tasks and having students have the opportunity to go beyond in that way is a key item that we see but i don't know that it's clear that learning differences means that right anything you want to add jennifer yeah i was
026just looking at the original goals and actions and i don't see any reason why we could call that out more explicitly i think one i think we've heard this often enough and i think trustee park's point also reminds us that sometimes we use education language that unnecessarily doesn't represent the full intent in a way that everybody understands and so i think we should include that in a reference to rigorous instructions such that students at or above grade level make adequate progress as well i think that makes sense and as i'm looking at our originals and then including the ones from the study session there's language that we can grab from that and and just tuck in right there's no reason why you can't add that the other thought i have about that is just sort
027of the balance and obviously that's at the end of the day this is a compliance document that we want it to be something more than we just fill out because we have to and i think we've come a long way in that but it also doesn't capture obviously everything we do especially given the that the test scores they use are for students grades three through eight leaves out what we just saw right so then it begs a question but you know if we're wanting to better serve students who could do more how do we know that we're doing that if it's not a metric that's in here we evaluate ourselves on a wondering that i have anything else we all know congratulations on doing it this far yeah it's definitely a journey and this these
028would be so this will go in the net just process wise this goes as an approval item in the next board meeting correct and then would be in place for three years is that correct correct yes and i think honda's mentioned before that right it gets we can add goals or metrics right for future years so it's not like it's set and then remember it's a continuous improvement document so it's never kind of done and we have had metrics and actions that have sunsetted and we've had metrics and actions that we've added throughout three-year process so you know as we're monitoring throughout next year and we're bringing items we can talk about them in the context of this LCAP and what that's doing in our LCAP and how it relates to that and if we
029say gosh i wonder if we should add something there we can do that at any point okay thank you thank you all yeah and when we do next up to have our public hearing i don't see anyone in the room but i will gavel us in to our public hearing on the 24-25 LCAP plan um and veronica do we have any hands i don't see anybody online all right i'm not seeing seeing no hands and no one in the room gavels back out and we will move on to item 5c the review of our draft budget you got it right okay so tonight we'll review the recap of the governor's may revise the budget cycle the budget assumptions our multi-year projection summary of our other funds and finally our next steps some highlights from the
030governor's may revise um you may recall that the governor's january budget proposal reflected a deficit of 37.9 billion um it has been reduced to 27.6 billion through some early action by the legislature um the may revise includes a cola of 1.07 percent this is up from the 0.76 cola projected in the january proposal but down from the 3.94 percent that was included in the enacted budget because of this deficit there is a proposal to withdraw funds from the prop 98 reserve also referred to as the rainy day funds um the may revise does continue with full implementation of the key the tk expansion um starting in 25-26 with ratios going from 12 to 1 to 10 to 1 and then finally there was a proposal referred to as the prop 98 maneuver due to the
031filing deadline which caused an over appropriation of the minimum guarantee of approximately 8.8 billion there was a plan in the january proposal for the governor or in the may revise proposal for the governor to recognize this outside of the prop 98 there was pushback by csba and cta um on this maneuver and on may 28th it was announced that an alternative deal was reached with cta um to achieve this though um there the plan includes deferrals suspension of prop 98 in fiscal year 2324 and withdrawals from the prop 98 reserve at this point the legislature has to concur with that um with with this or negotiate an alternative plan so we won't really know the outcome of that until the final adopted budget so the budget cycle we've discussed the cycle previously this is just
032a reminder that it's a 12-month process of the budget cycle um the budget adoption starts the cycle which is based on may revise once we know the actual enacted budget we will update with any necessary changes with the 45-day budget revision the 2425 proposed general fund budget reflects a combined revenue of restricted and unrestricted of 47.7 million and expenditures of 50.5 million um and includes an unrestricted net increase of approximately 13,000 and a restricted decrease of 1,071,000 this is mainly due to the spend down of the one-time restricted funds um this overall leaves an unrestricted ending fund balance of 3.8 million and a restricted ending fund balance of 1.5 million for a combined uh total of approximately 5.3 million with the components outlined on the next slide so as a budget adoption the ending fund
033balance breaks down as follows um 26,000 is considered non-spendable it's for revolving cash and prepaid expenses uh approximately 1.5 is reserved for restricted programs and 1.1 million is slated to be committed for the for a future textbook adoption and this is a little later on the agenda approximately 1.1 million is assigned for such items as carryover um vacation accrual and tk expansion and 1.5 million is for the three percent required reserve for the total combined ending fund balance of the 5.3 million uh later on the agenda there is a public hearing as per ed code 42127 regarding the proposed ending fund balance reserves in developing the 24-25 um budget and multi-year projections we use the following assumptions this budget does reflect the cola of 1.07 percent per 24-25 2.93 percent for 25-26 and 3.08 percent
034for 26-27 uh for 24-25 we are reflecting enrollment of uh 28-40 um which is based on our current enrollment with the additional new key tk students enrollment does if you look into uh 25-26 it does drop slightly in 25-26 this is due to a larger eighth grade bubble class exiting out and then it's important to note that since we were able to recognize ada of 96 percent in 23-24 for p2 we have used those assumptions in uh 24-25 and the out years um therefore we cannot let up on the progress that we've made and need to continue with all the hard work regarding attendance okay and then based on the assumptions from the previous slide we demonstrate that we can meet our obligations in the current and two subsequent years um the first section is
035for 24-25 projected budget the middle section is 25-26 and then the section on the right is 26-27 if you look in 24-25 the green bar you'll see that for unrestricted we're showing a net increase of approximately 13 000 advancing to 25-26 for unrestricted we're showing approximately 104 000 and then for 26-27 we are showing deficit spending of roughly 270 000 and then for the restricted you'll see that we are showing our ending fund balance of 1.5 million dollars in 24-25 and then as i mentioned we start spending down our reserves so that will decline to our ending fund balance of approximately 537 000 until the final year of approximately 233 000 dollars and with that the budget does include transfers in in each of the years and that is a as a result of the
036negotiated settlement for 24-25 so this represents the ongoing funds necessary so in 24-25 you'll see a transfer in of 1.7 million you'll see a transfer in in 25-26 of 1.7 million and then in 26-27 an additional transfer of 2.2 million and then here's a summary of our other funds it's important to note that the facility funds have been updated to reflect those projects expected to begin this summer so those are reflected in our in our beginning fund balances for 24-25 because some of those projects we are expected to begin in june with a few items already identified in fiscal year 24-25 in fund 21 and 25 we do have the site work for the tk portables included in 23-24 depending on that timeline that might get moved to 24-25 but for right now the site
037work is included in 23-24 and then fund 21 will be updated with bond proceeds and expenditures once those bonds are issued and then finally and importantly fund 20 will opeb will be depleted based on the budgeted transfers in fiscal year 24-25 25-26 and 26-27 that identified in the previous slide i'm sorry can you just depleted by the end of 26-27 there's a small portion remaining in 26-27 with the balance utilizing enterprise to make up the 2.2 million so but fund 20 will be depleted and then finally moving forward we have the following budget considerations and challenges um starting with enrollment in ada will we be able to maintain the enrollment of 2840 and that ada of 96 percent the continued costs for implementing and managing some of our mandated programs tk expansion going from 12
038to 1 to 10 to 1 in 25-26 universal meals can we further reduce our waste and generate some additional funds we have as noted the expiring one-time state and federal funds showing in our multi-year as we're spending those down there's definitely risks to the state revenue forecast as the state continues to deficit spend will the enacted budget vary from the may revise will there be deferrals will there be reductions and will they be able to fund the cola in the out years and then finally the challenges that we face with flipping in and out of community funding and finally those one-time funds supporting our ongoing expenses and so and for our next step so the purpose tonight is to answer any clarifying questions and then we will bring the 24-25 l cap and budget for
039adoption on june 13th um the state will adopt their budget by june 30th if the enacted budget varies from the may revise we'll bring a 45-day budget revision in august and then in september we'll finalize the 23-24 unaudited actuals and bring those for thank you denise trustees we have everybody in the room so we're still assuming for 25-26 a 2.93 cola and then 26-27 and three percent right correct okay that's what's it reflected in the enacted budget and the reason i identified that that is a risk to us that's what's adopted so that's what we utilize but as we identified in the very beginning of my presentation that the cola for this year was in or for 24-25 was anticipated to be 3.94 um as of now you had at least identified nine hundred and
040three thousand dollars which is specifically identified for tk expansion at this point time is that the only at this point time that's coming out of general fund money is that the only amount that has been identified or is other amounts budgeted for tk expansion for tk expansion what we did is going from the 12 to 1 to 10 to 1 we know that we need additional staffing to support that so in 25-26 and 26-27 there's two additional teachers to meet that based on the current anticipated enrollment numbers for tk there's a two additional teachers and two additional classified staff to make those ratios so that's budgeted for now and then i guess on the facility side though how we've already is factored into the budget or already spent tk expansion projects yeah so in 23-25
041so the timing because of when we're rolling out these projects we're planning some things to take place in 23-24 we started some of the things we had architects etc but then we have like the site work and the actual port the cost of the portable is coming and so the timing right now we're budgeting something in 24 and some in 24-25 the how that actually plays out we may not have the expenditures in 23-24 which then would fall in the ending fund balance for us to ultimately spend in 24-25 but at the end of the day we are budgeting for those costs we're budgeting for the lease of the portables that are coming this summer and we are budgeting for all the site work involved hooking up the utilities the grading all of that that
042is all included in there and we do have some remaining funds in a restricted grant for tk implementation that we're using to get all of the supplies and resources for those classrooms so how much so if i'm understanding correctly i'm having 3000 people how much of it is how much additional in there is for the facilities you just identified um you're you're talking about what we have slated in the general fund as set aside for tk expansion that's just a set aside of our ending fund balance to anticipate if we have more if we have to add another class because we have only counted on within the general fund we have accounted for what i've discussed and in facility is what we've discussed but anything outside of that if we have to add an additional
043tk teacher or open up another classroom that's not accounted for and that's why the remaining funds we have set aside in our ending fund balance and just to be more specific then is what i'm saying is in terms of adding expansion of classrooms and things like that that we're using out of our general fund money we can reimburse ourselves from bond money so for facility items that's correct not for people so in terms of that i take what you're saying as that's in addition to nine hundred and three thousand dollars so yeah i asked this question to understand the budget to say if the state negotiates and says we're going to keep tk ratios the same then that's a nine hundred and three thousand dollar savings we implement right now if we implement let's say
044all of the tk expansion we already committed outside of bond funds that is how much if you know if you don't know it's fine say that one more time if we implement outside so like the cost of the portables now is through the general fund like how much is that the portables are not in general fund okay the portables are um currently we're using the um developer fees because it's for growth and this is tk expansion and are there anything out of tk that's from the general just the people and that is budgeted in the line items for salary and benefits and there's a restricted grant to help support the classrooms with all the tools and resources all of the facilities at this point is coming out of the developer fee is it a completely
045appropriate use for that and then the last question is what textbook set asides are the one for what adoptions crossing our fingers however um we did collect some information from a local district that just did an adoption two years ago in regards to believe in k5 adoption to the tune of about $330,000 meaning are about half our size so you can see that it's a moving target right and uh textbooks have gone significantly we've been at the least as a bit as per man um and hopefully we'll have some residue of you know four or five hundred thousand to start getting started there's a possibility we do what we did in social studies we phase it in right so we do k5 first and then we do middle school and so forth and middle schools
046first and then um open to those ideas as well so we'll spread out the class over time if i may uh one thing i wanted to note denise referred to it but we are full in tk and we know that in some of our campuses we get students in the summer and so part of our intent is to position for that we have enough space for them but we would have to hire additional staff because ratios are hard ratios and there's a lot of penalties so i just wanted to point out that we're trying to be prepared should we get another five or six or seven or ten kids we do have a couple of campuses where it's not unusual to have kids come late in the summer so that's another thing that we're trying
047to be prepared for my understanding about the tk like if the ratio changes from 12 to 1 to 10 to 1 the effect would be on personnel not necessarily on facilities is that accurate like you wouldn't necessarily need to add an extra classroom to to deal with the ratio and it would or would you like is there a cost associated with the is there a facility's cost effect with the ratio change you need more classrooms you'd only have 20 children versus 24 children in a classroom so you'd need another classroom so it's limited to 20 you can be like 30 teachers and three it's a hard cap yeah yeah okay and that's where the penalties are is if you go over the cap they start implementing some penalties and then as far as facilities with
048tk it is a little bit more challenging because there's some additional things necessary for the tk classrooms like bathroom access and what related to neil's question i have other questions but just given that we're on the topic of the curriculum adoption do we have an inflation percentage that we apply to all of our basic costs like four percent you know cost of goods across all the costs we typically add the not cola cpi and increase the expenditures that way unless we've already negotiated something specific that we already know what the the cost is but we typically use the cpi and what was the cpi thank you i guess 391 i will check that and make sure we get it to you but i think it's yeah i mean i would just say like it's a
049trend i think we're seeing certain categories outpace consumer price index particularly you know goods and services and education so there's a good report from the edunomics lab out of georgetown about declining enrollment the planning funding and kind of the pricing downward pressures but then they have a thing on inflationary pressure in particular in education that might be worth looking at i have a may might be a silly question but when the enrollment drops from 2840 to 2790 with a loss of 50 students does that then imply that um would the staff the cost of staff go down yes you would you typically you would assume that that staff would go down is a challenge because they don't come in perfect and that's reflected in the budget as far as the expense associated with that the
050drop in enrollment yes we address this the staffing and enrollment go go hand in hand i looked all my questions got in i would i have a couple if you're open to it um yes yes um how does um scat funding impact the budget that didn't seem like a variable that you talked about and one thing that i recall is just one how many of our programs are funded by scat and we're so grateful for them but also funding have been challenging for them recently so is there is that accounted for here it's accounted for um essentially their funding for next year is essentially flat to what it is this year so therefore it's additional cost to us and you'll see that in the restricted programs so we're doing a contribution at this point skef
051is listed under the restricted programs and so we're doing a contribution to offset the additional costs since the revenue is flat yeah that seems like uh something we should think about in terms of messaging to the community too is is that is around especially in these tighter times how critical scat is and also i think this is maybe staying obvious but i just wanted to confirm so we don't have any employee raises uh in terms of the base cost obviously step and column and stuff like that people's annual salary goes up through step and column but there's no percentage raise for classified or for certificated staff here that's correct okay um yeah and then the last question is around the universal meals program i remember when we were looking at that we were anticipating about
052a 500,000 shortfall but last we had a deep dive on it it was roughly at breakeven do we anticipate that going forward and and have this because there was also one-time funds from the state that were kind of getting the program up and running and you know i would assume those are one time so how does um just could you give a little code sure um fund 13 is food service it's listed on the other funds right now we're anticipating a slight shortfall of about roughly six thousand dollars um food service is challenged in that we had a high amount of waste at the beginning of the year and we've done a lot of work to try to bring that down to increase our revenue um it's showing about a six thousand dollar loss but
053we would like to capture the cost of all of the other indirect costs that are not currently in fund 13 um along with that i know that there's a plan to enhance our program with getting the the ovens the um warming ovens um we did get one-time restricted kitchen they call it kitchen infrastructure funds and so the plan is to try to improve the program and have those warming ovens and so we're hopeful that that will increase participation and then i know that jennifer gabrie is looking at doing what they call the second chance breakfast it's not really second chance but it's served at a different time of the day to hopefully increase the revenue for food service and then we could recognize some of the general fund expenditures there offset some salaries there indirect
054costs etc um but so it's breaking even but there's not all of the costs are not technically um allocated to fund 13 at the moment yeah in the chatter with other districts i've heard of people having massive losses in this area and there's the anticipation that in the bay area in particular the pricing is going to go up really really high one of the players kind of pulled out of the peninsula area and so there's less competition so that i think maybe on this uh implementation thing but you know given the uncertainty of lcff and basic aid and so on there is a lot of benefit in us locking in multi-year contracts with people more so than maybe it might have been in the past just given rate of inflation and so on and then
055it might be advantageous to know they can count on certain district contracts so just um something that you know like burlingames thinking about that stuff yeah thank you for that i do want to say that um one of the things we're trying to figure out is how we reflect uh the additional costs because while the warming ovens will potentially reduce waste they will increase the amount of time that we will have to have workers uh you know serving and warming up food uh all the billing etc so how we also are honest with ourselves about the cafeteria fund um thankfully there's some nice ficmat tools for that and kind of back to also scaff is just making sure that the board has informed consent on all the places where we're starting to make contributions um
056and that we make sure they're lining up with our priorities as you know resources get more uh tight i guess the one comment i'd have along those lines is it's not a we just have to be i think we all have to be honest with ourselves we're just a district that isn't going to be we can do this from the beginning we're always going to do it right like we always have to be cognizant of our structure and how things work kind of year to year three years out four years out i mean i know everyone gets attached to things in education on this is the way it's always been but we just don't have that luxury and i mean i'm gonna be honest with you i i know why we're assuming those colas but
057if i was a betting man i would definitely not say that those colas are going to be that high so you have to be honest with ourselves it's like the structures of the extras are going to come to play a lot more how we can provide them at a better rate is going to be what our discussions at the board are going to be compared to just being like how do we maintain what we have yeah i just build on that too i think this is the time we're really coming back to your first principles like what are we willing to invest in and we're investing in our team we're investing in a learning experience that's learner-centered and so the time to cut is when you have time and money and so i would think
058about are there any programs that are just underutilized where we can improve the coherence of our program where less is more even you know that's never it's never fun to like you know pull things back but if you you get a three-year amplifying effect if you would stop that now versus if you wait till the year where okay it's all coming to a head absolutely okay thank you um i was looking at my notes from the same meeting last year and i feel like what i said last year applies again right it's we we call this budgeting but it's really forecasting but not the same way you budget at home and presumably your salary isn't randomly going to change in the middle of the year you know by surprise let me see you lose a
059job or something like that but um i just think it's important for us to remember that and state that for our uh members of the public and wanted to thank you again denise for what you do to manage the uncertainty as much as possible and we've done all this very clearly thank you all right um and we now need to have our public hearing on budget i will gather us in do we have any raised hands online any members of the public all right gather us back out and we will move on to our public hearing on senate bill 858 um someone on staff can introduce this let me talk about this it's just a public hearing we i addressed it in within the presentation regarding the reserves okay needs to be separate okay i
060will gather us in for the public hearing um public has the opportunity to review and discuss the proposed balances for the 2020 budget in excess of the minimum reserve requirements do we have any hands online anyone in the room it's out and one more public hearing on education protection accounts anything to add on this before i go listen um this is just a public hearing on the education protection account and we will have um the adoption the resolution um on the 13th go listen public hearing any hands anyone in the room all right let's back out okay now we're on to our annual update on our san carlos charter learning center yes i am glad to introduce my colleague from the county office of ed deaf schmidt and our friend from the clc uh friend
061nickinson as you'll recall uh reauthorization was due a couple of years ago it's been pushed out by legislative action until next year but one of our responsibilities as authorizers of a charter school is to do an annual annual review and the county office of ed has been providing this service for us and so uh jeff is here tonight with fran to present the findings from the review um i've been able to visit uh with fran and visit classrooms this year which is an added component that i really enjoyed and i know that friend works closely with jen gabry on several programs but this is more of an important sort of review process and so i will turn it over to uh jeff and fran thank you i asked fran to go first so he can
062present some data i'll take a look as is our customary charters and to lead with appreciation i just sitting here tonight and hearing all about the tk program the implementation that you're all going through i just really appreciate all the work that's going into that and just seeing the there you go uh so just a real quick 30 000 foot overview of our year i think uh and you can go ahead and through ronica i'm terrible at building these oh who's got it so go ahead yeah so the big three categories i'm going to talk about for our program are really just i think what's important for you all to hear about is just our academic program how we're doing uh our fiscal responsibility and then that we're on track for renewal so we'll go
063through those three um go ahead there thanks and so in speaking about the academic program i figured i would just grab our dashboard and talk through it a little bit with you all um as you can see we've got a lot of boxes checked in the successes our academic program is strong we continue to be strong um just as our counterparts here in the san carlos school district when we dive into the numbers a little bit in mathematics in particular that's a more of a growth point for us in our community and we're talking a lot about that right now we we had our l cap hearing last night as well uh and so when i'm talking about that we're in the blue because we're well above state averages and um and relative to where
064we've been over the years our numbers kind of fluctuate right around where they are um but we're we lag a little bit behind the school district schools uh in our overall and part of that has to do with we've got k through eight and so all three through eighth grade numbers get lumped together but when we tease them apart we're investigating and exploring what's going on there um we can go on to the next slide these challenges are not a surprise i think well at least chronic absenteeism isn't a surprise to anyone in california after coming off the pandemic and we're in the orange on chronic absenteeism largely it's folks taking trips or illnesses that are keeping kids out of school and one thing that we did this year to mitigate that because it's been
065an issue for the last couple years was to hire an assistant director and in that that person's role one of the key components of it is making sure we're optimizing independent study and keeping kids engaged overall the number is not that high it's around eight point six percent which is kind of below the trend statewide but uh it's a little problem can we go back actually sorry suspension rate i wanted to talk about because this is one of those nuances of when you go from zero percent to 0.6 percent that happens your dashboard dial goes down a couple of colors and so i don't anticipate it actually going down the suspension rate but kind of hovering around anywhere from 0.6 to one point something and so i'm not sure what that's going to look like
066next year honestly part of this was to do with my second year second year of the rodeo and as i got into this more noticing what needs to be coded as suspensions in cow pads and so i think there was some underreporting perhaps in previous years and so it's not realistic to have zero suspensions i think in a school year but it would be a wonderful thing all right we can move on thanks and again sorry i told you i built too many pictures so when it comes to the budget and fiduciary responsibilities our successes this year and continue to be this the general fund balance reserve that we carry and it's it's really mandated right we have to maintain enough money to weather storms and this year it paid off so our our reserve
067was roughly around 32 percent actually but we had zero income coming in for about six months because of the flip the lc or the yeah the community funded flip and it's just kind of a legacy of that so cash flow became an issue when we were waiting for cash and so that was awesome to have that and then enrollment is beginning to stabilize for us the further we get out of the pandemic k5 right now is looking full and staying full for us and so these are kids there once they come they're staying and that that was kind of how we we did all along we always had some attrition as we get to the middle school years we're a small k community sometimes people move away sometimes people need a bigger community for middle
068school so i think we're getting closer to that and stabilizing for us what we can go on to challenges i already kind of mentioned the risks of sorry yeah staff compensation so we've been stuck in this we're our compensation table our salary schedule is further behind pretty much every school district around and it's hard to increase it right but in the in the state that we're in but despite all that we had 100 educator retention this year which is awesome they're happy maybe not super happy with pay we're getting there we're working on that and our our upcoming budget proposes a little bit of an increase to that salary schedule the risks of us dipping into the fund balance too far though are too great so we like if we wanted to do a full
069scale uplift of the salary schedule it would really tank our projections for multi-year there would be no way to to really sustain for example we're about 12 or 13 percent behind san carlo school district salary schedule and so if we were to do that game over we would be well below the 20 reserve that's kind of where you have to be we've figured 24 percent is the magic number for scc and the fund balance reserves maintain over time and really yeah the challenge of that flipped and so being prepared and having that reserve at a big enough value to sustain three to four months is what we're trying to do all right okay so charter renewal successes are really just the partnership that we've had and getting ready for the full oh that's a little
070funky i don't know what that is mock renewal last year so we did the mock renewal last year and feel pretty confident about the process as we head into next year and i wanted you all to know that we also contracted out with edtech our back office provider to help us with the petition itself to just make sure that everything's updated that we've got full compliance on any updates to laws and things that have happened in the seven years since this thing has been talked about i think that might be it for me you can head on oh no one last thing so medium performance so if you recall the slide where i talked about our challenges on the dashboard even though we're high performing academically because the chronic absentee number is where it is
071and because the suspension rate went to 0.6 percent since it's not all greens or blues you don't qualify for the high performing category so they put us in middle performing category based on chronic absenteeism and suspension rate which really just would have made it so that we could apply for a seven-year renewal rather than just a five-year renewal all right i think i do have one more actually and that is this invitation to you all so in august we will celebrate 30 years it's going to be our 30th year of operation and longest running charter school in the united states at this point in the world i guess but uh we did have a plan for so i will apologize because the date now is in a little bit of flux we booked burton park
072but we also have devil's canyon for our big chili cook-off the following weekend and the wonder is can we merge the two events and so we're we may change the date but if you kind of just earmark those september 21st september 29th those two weekends we're going to be celebrating 30 years so thank you for that thank you fran i wanted to before i go into this i wanted to just put a little context um it's always interesting interesting when i see you at the school code for your charter 0001 uh the first charter school in california something to be really proud of um and i work with a lot in the county with chronic absenteeism and i've put together some county-wide workshops and been supporting a lot of the districts identified for support because
073of that and they're mostly in the 20 to 30 percent chronic absenteeism rates the state right now is at 20 so to hear that you're you know below eight percent the dashboard is designed to do a status and change so status might be really good but if the change is slightly negative it's gonna it's gonna change those colors on the dashboard so i think it's it's a good thing to be really proactive and uh but i just wanted to put that into context a little bit there um and last time i came here to talk to you all we were in the middle of the amok renewal process last year was this year was supposed to be the renewal year um so you would have seen a lot more of me but we did get
074that extra one-year extension so uh we just we did our mou with our county you to do this work more um so you'll be seeing uh hearing maybe more of uh what's happening next this next school year we're going to be kind of revisiting the entire renewal process the first semester and really diving deep into data going deep in a site official site visits um and um preparing for the school dashboard release and then the actual petition for the renewal starting like right after that so the second semester will be the renewal actual timeline and we're building in all the all the necessary times for that to make sure that if there's any question when we get to that your decisions that everything will be okay for both sides so the charter is the educational
075program of success i will say as a as an LCAP reviewer and a differentiated assistant supporter throughout the county it's really hard it's really rare to see blues on the dashboard so i just love seeing blues on the dashboard so i don't think there's a question on the academic success um comparatively um and we'll be using not just the dashboard but we need to use all the local data we can in that first semester to really be monitoring as we're going to not have any surprises when the dashboard's out financially viable i think it's amazing you went six months without wow i mean i can't even imagine that i know that there are also some storms and some damages and other things that happened and you you weathered through that so that's that's a really
076great testament not just numbers on a piece of paper um second interim report was just presented the next year three budget cash flow projections have been presented um and i appreciate uh Fran's um forthcoming thoughts on on his budget um the charter operating is it governing effectively so we look at all of this stuff these are the three big buckets that he mentioned earlier the next slide this is what we call the student group report it's one of the sub reports on the school dashboard and you can see where chronic autism did turn orange we do see a lot of blues in there and um but keep in mind the context of that orange um and we'll be helping to analyze any any trends that pop out next year with attendance um in the different
077student groups that have the oranges to help monitor that but it's something to um it's nice to look at this report because it shows you all the categories that the state is looking at for all the eight state priorities and all the student groups that have enough students to be statistically significant next slide so on the road to renewal um there are some legislative changes for charter petition so we'll make sure that we've gone through all the the current past legislation and anything in the works that might be passed to make sure that the charter petition itself is updated fully we did that last year but we will go through that process again before that charter petition is sent forth for renewal we're developing a renewal calendar you probably if those of you that were
078here in my last year we kind of showed you a renewal calendar right now the dates are empty but we're using the same sort of format to backwards map from the timing to make sure that it's all taken care of after that we're going to go right into constant analyzing of the economic performance financial health and sustainability operations and governance we'll get that site visit it's something that the district and the charter will work together to figure out who and what and where and when that will take place if it's more than once and what will actually happen during that site visit typically it's visiting classrooms it's interviewing students teachers board members parents um and and just getting to know a feel for it and sometimes we might bring more people from my team which
079is the systems for district improvement and supports team uh into that that site visit um and we'll create an official um pretty high level um annual report that goes along with the uh the renewal so it's going to be much more than what you're seeing here it'll be actually a lower level report i should say much more detailed and that's the uh sort of empty timeline so um site visit to be determined somewhere right around uh february we do want to submit that petition um we want to bring it to the board in around april i haven't looked at your board meeting dates for next year i know they're published um and then in may we want to we want to have that decision so allowing for if there's any any question about your decision
080um there's we want to allow a 30-day appeal for the charter um to take place and that allows for the charter to continue to stay alive through the through that process and not lose their petition in that process so that's the timeline for next year and i'm happy to answer any questions if we're getting any comments from you i appreciate your time too for being here trustees any questions i just have one question which is um so if you got the medium performance rating for the dashboard this year like next year if you look at the dashboard and everything is blue would you then be reclassified as a high performance rating and then be able to if it's if they reclassify it before the renewable tissue submitted to you and it's in the high level
081which it has been in the past it would be uh viable for seven so we'll plan for both yeah i just you know would point out it's less of a question more of a comment i would point out there's a law of small numbers dynamic here where you know your rate of suspension or your rate of chronic absenteeism the ability for any you know one student or small set of students to drive outcomes it's disproportionate yeah so i think um you know as a board member we you know i i i try to think longitudinally because um one we want all of our schools including charter to serve all learners and welcome all learners um and then two we we have to understand that like there's variance in terms of your student populations that you're
082serving and the dynamics that are affecting them and so um on the renewal side i think um one of the areas this is less related to us renewing it and more about our own l cap goals and our community communication it would be helpful to understand how you communicate the value to parents of the the learning center and what you think programmatically makes that you know unique value proposition for those families so that when we're talking to kindergarten families or tk families there's you know they often come to us at school board members and say hey i'm thinking about what i should do so that we have this we have a better way of explaining here's the difference of appear options don't dare well i appreciate that that's something i think friend you could think
083about how how how's that message going out about the programs the intention and charters was to be able to have the freedom to try new things and if it's successful to spread it throughout the district and share it even throughout the county and that's something that has always been one of our goals as a county office is to how do we let that happen how do we facilitate that that process of communicating what's working and it's a two-way road too so how can the charter learn from the district how can just learn from the charter and i do think in other areas it's reductive to who has the best test scores and so on and so forth that's not really the case here in our community and i feel like there's a lot of alignment
084around the lurker center pedagogy so just thinking about you know those details and you know what what are the elements that really make charter learning center like a really great fit for families i really appreciate that comment because what i deal with every day is you know compliance and dashboard data and high-level state mandated and federal mandated data and none of it is a reflection of the community and and the people inside that community and and they're also the personalities you know and the diversity so i think that's a really important thing to keep in mind i agree with that i think that the narrative in our community is you have great they're all great options what works best for your family and your child thank you thank you thank you thank you thank you
085thank you for doing that all right and my last information item is the renewal of our mou and facility use agreement with charter cap one quick question about this is this on for just information discussion the first read first read yeah yeah so then it would come back yes and did we have any sorry did we have any public comment on the previous item thank you all right minister yes thank you well as you just heard because the reauthorization was pushed out one year we need to update our mou and our facility use agreement with the charter school but to make sure that our authorization is synced with these two what you have before you to consider and review and provide feedback on is a one-year extension of the memorandum of understanding and a one
086year or a first amendment to the facility use agreement i will point out a couple of the differences beginning with the mou and dedese will help me there are some things in here that are memorialized that we've practiced this this year one is child nutrition charter school participates under our contract with the lunch master and we provide training and support and services related to that so we have added administrative costs and also detailed that agreement so that it's you know memorialized within the mou we also share crossing guard needs up there at the intersection that's pretty busy for the three schools and supervisor mueller and measure k funds have provided additional crossing guards and at some point that resource sunsets so we wanted to memorialize that this is an agreement that we have with the
087city and we have with supervisor mirror the supervisor mueller but there may be costs eventually for crossing guards and so clc would be participating in that the other thing we detail in here and denise is going to help me with this is the parcel tax revenues that clc receives as a district a school that is on that campus in san carlos and denise will talk a little bit about the parcel tax committee that has reported to this group and considerations around that portion of the mou um recently we had a parcel tax committee meeting and questions surfaced at the meeting um at the parcel tax committee meeting regarding the allocation and distribution of the parcel tax funds so it's just important to note that the questions have come up there um regarding how the treatment
088of the distribution and so before we accept questions here i'll say that in the facility use agreement that we have detailed the pro rata share expenses for things like utilities and water and sewer etc so both of these documents are here for a first read and we will also entertain any questions that you have about them thank you i guess i have i'll start uh i guess i have some concerns probably similar to the parcel tax committee in how the calculation works charter often sometimes have children that are outside of the district from us so in terms of language i believe the parcel should only be per san carlos student as it comes in through that calculation which will require some sort of verification there so you know obviously i know these things are negotiated
089and discussed but i would send it back for more discussion around that to match to make sure that we are verifying that the tax dollars are going for the san carlos kids and support it in terms of how it goes i know there's lcff rules that also apply in kind of similar nature that those vary over time as you flip back and forth but i believe that language should match it as it comes back to make sure we have it the other terms that i look at our facilities is that our facilities are not equal in terms of any schools in our district including charter some use more electricity some use less some have air conditioning some have don't so i don't believe it's necessarily a pro rata share of squirt footage within the district
090but should be directly related to use i think it's fair both ways i know charter does have air conditioning but if they use it and they should pay for it they don't use it they shouldn't have to pay for centrals right so it flips to both sides of the coin as we go through so i would like the those to go back for discussions before it comes back with those changes i'd like to hear from other trustees about whether they support that as well another any other questions that you do we have a sense roughly of what percent of their involvement is non-san carlos we do the parcel tax committee reviewed this data with denise and i believe it was 70 percent san carlos students and 30 residents from other cities is that all right
091yeah and pretty significant portion i i yeah i i think parcel tax probably should be adjusted based on san carlos um residents um if it is not currently doing that um and then i don't know how hard it is to allocate um the electricity use by site um but and i don't know how yeah but i mean in general in principle i agree with this idea of you pay for what you use so if there's an easy way to to be able to do that then i don't i support that idea as well um yeah yeah i generally uh i have two kind of main dots one is aligning the funding based on san carlos attendance you know you know if the money is tied to residents in san carlos then that should be proportional
092proportionally allocated um on some of the things like electricity utilization and others sometimes the administration of the solution is more complex than the and the roi on the problem so while i believe that understanding the enrollment breakdown has a number of like fundamental uh like connections into you know we're switching over to basic aid for example that has a really large impact because basic aid is san carlos rule of tax funder money going to schools so beyond personal tax basic aid is a fixed pie only based on those who live in san carlos that would that would have a meaningful impact if you tie funding towards san carlos residents so i think that that is one to really spend more time dialoguing around because i believe that's a huge lever and second the the smaller
093ones i would just um use administrative discretion on when is the roi on the analysis negative overall i think part of why san carlos schools writ large are doing well it's because we have a great partnership with charter loving center and that parents do feel that they have choice but it's not an antagonistic choice and i will also believe that as we see the uh economic constraints and inflation all that stuff go up private schools are insanely expensive and as we saw with all of our reports the quality of learning is awesome so i do think we're going to have more demand for fewer slots in our schools and collectively so just finding ways that we can understand san carlos resident priorities understand how charter plays a part in that bigger picture and doing our
094best to support our ecosystem to be be the best thing it can be for san carlos families that's you know that's the my prioritization so i want to make sure that as we do it it's it's really in collaboration i'm done i have a little bit of work on it there at the end so um with the prorata is this a different methodology than we've used in the past no it's the current process that's been in place yeah i kind of echo ben like let's not over complicate it to the point where it's impossible to administer um if it's you know dollars and cents one way or the other um i'm i'm trying to think through the implications of basic the parcel tax split on san carlos residents only at the end of the day
095these are our buildings right there are assets that we want to maintain right they're district property buildings that would benefit from the revenue um but i think your assumption your assumption is that it's going only toward facilities but we maintain the facilities it's not going okay well the parcel tax is specifically um do you want to can you say what it's this is designated for teacher salaries so parcel tax right so the bond is one thing and that had the bond that we just passed takes care of all of our properties right of which san carlos charter is one of them that's one thing over here but then the parcel tax and one of the things the independent citizen committee was pointing out is that that tax is collected from our taxpayers in san carlos
096for salaries for teachers to teach san carlos students that's a different thing and so just want to make sure we keep those two separate did i say that right yes yeah i mean i think one thing with um charter is that because of the pandemic i think that the percentage of san carlos kids went down and now they you know as enrolled students they've they remain as part part of the charter school right and so over time like as far as how the lottery works you first grab the people who live within san carlos right i just think that like i mean if i'm not understand if i'm i don't know like not like the you know it's related to like are you uh i know that like certain people get priority right like if
097you are on staff you might get some uh you you're a higher priority if you live in san carlos and then i think you'd reach out and so i think it is sort of a temporary thing i think the number will i'm not now i'm just um guessing i think in general like you know the reason it's always staying at like 70 percent is just because like maybe they came in at first grade and they're still part of the system and eventually as like i don't know i would think maybe the kinder on class for the last few years has been probably a lot more san carlos percentage versus um other than non-sans so i don't know my thought is though that like this i'm not sure what the what the point of that is
098for me to say is just that like it is potentially just a temporary thing because of the pandemic and it will climb back up to a higher percentage is my guess i still think there's a couple of different things because we just had a presentation about the reauthorization process and and there will be examinations of their recruitment process or communication their policies their board minutes and you know all those recruitment efforts and enrollment and all of the viability that's one thing this specifically is related to our agreement with them um related to the parcel tax that's what we're considering and what i heard uh trustee latin say is he'd like this language to reflect that the pro rata share would be dispersed related to san carlos students from san carlos residents versus other residents i
099think i've heard you echo that ben and uh trustee kenahan as well right is that are you gathering and then make sure that we look at all of that as we do reauthorization um because that will be part of jeff schmidt's kind of analysis along in partnership with all of us yeah and i think it's important important to reiterate that i mean this is the reason we have we have to have independence and then oversight of some of the right and they have done their due diligence and brought this up and i think that's a reasonable right thing for them to have done in that process and you know it's part of our charge to be responsible stewards of that funding so it's but it is specific to these parcel tax dollars because they come
100from san carlos taxpayers not with the rest of the model and funding that's specific to this um i just i i do want to be sure that we right we're we're at the end of the year we have one more meeting we need to be sure we have an agreement a current agreement in place um do we need to approve this for a shorter time period in order to have something in place and allow time for this discussion or you think this is something that can be brought back to be ready by next week we could do either or uh with your bidding i do believe we could pull this together for the next meeting for approval we don't want to end this school year without an extension but at that time we could also
101vote to extend um for a shorter time period as well uh doesn't that make sense we could have two versions of this if it seems reasonable but i do think that that language exists because the parcel tax committee was making suggestions and denise did do some work that's memorialized in their minutes related to that because there's also the issue of understanding well getting that enrollment list and the addresses of the students etc so we'd probably have to enter you know that language as well but i think we have all of that okay i had a question in here about the child nutrition and the five percent administrative um because you were saying that uh earlier when we're talking the budget that we haven't figured out yet fully what the indirect costs are to support the
102nutrition like as far as whether we um are how far in the red we potentially are but we feel that the five percent amount here is sufficient to cover all those indirect like how did we come up with five percent um we just used a formula standard increase um because we are collecting the unpaid meals right now but there is an administrative fee related to that for our overhead to process all of the payments etc to the vendors just on the unclaimed meals that we're adding the correct correct oh the five percent i thought was an administrative cost overall no um it's it's on the unpaid meals because we're collecting we're retaining the revenue is there an administrative cost for all just handling the child nutrition or is it just simply the cost of the
103meals that are being um at this point there's not the um we're retaining the we're processing everything so we're retaining the differential between the meals uh you know the meals claimed we're retaining that revenue less the cost of those meals i think i understand one of your questions they have their own food server there so even though Jen Gabri does all the training for that food server did the audit etc one of our costs is not their food server so that's that's not built in there but they're kind of getting Jen Gabri as a so everything she does for our schools remember we did the whole nutrition audit training review of processes ensuring that we follow the processes Jen Gabri is doing that for charter as yeah thank you anything else before we move on
104right so we'll then bring that back with that change next week okay can i request a five minute break yes bio break yeah really cool do we have public comment on that yeah okay i didn't see a blue card so yeah all right thank you no worries um we're doing a bio break or what i think let's do public comment really quick um yeah it's okay i just want to make sure we knew who our guest was okay we'll take it through we'll take it through so right so i'm john rethens i'm on the board of the charter school and um like you have been wrestling with all the budget challenges and and also you know celebrating all the successes that i wanted to speak a little bit about even the moui that's been brought
105up and sharing a little bit of perspective as a parent at the school for the last seven years who loves the school because it hasn't constructed this philosophy because my kids are in a multi-age class and i can keep them there from k to eight which is very unique it's a unique and special place um and it's part of the school industry and we at the charter school see us as part of the school district the parents of the school are you know raising money for skeff we're coaching ayso teams we're doing all the things uh you know club scouts etc we are members of the community i've lived here since 2007 and so this is something that doesn't just impact charter this impacts the whole district and it impacts the families and communities that
106folks that live here so i understand the logic that's been explained in terms of the parcel tax but i want to share two things or a few things first um to anyone's knowledge at the charter school that you know we've talked about this briefly um this has been the status quo for 30 years this is part of the parcel of what made charter successful and what bound the school to the school district and made this a successful relationship is the fact that charter was treated as though it was a full school in the district the second thing i want you all to know is if you take money away from charter because some kids at belmont are crossing the street before the school the closest school to them if you do that you are hurting
107all charter students because that money goes for their teachers it's not like we take we have the teacher for the belmont kids and then we have the teachers for the charter kids those are teachers for all the other thing to keep in mind is that our teachers get paid 10 to 13 percent less than district teachers and that's the challenge for us and despite that we have 100 retention this year because they are dedicated to the school serving all the kids at the school and we're doing our very best to be financially responsible as i think you saw from the county for brand's presentation we're not spend this when we run into trouble and we can't pay the bills for six months we have money to pay for that and that's because we have such
108a great partnership with you all and we all work together so i want to be really i would ask you to all be really thoughtful about the implication of the thing that you are saying when you say that you need to just partition out and i understand that it's a unique situation that has existed but it's existed for three years and it's built the number the first and best charter school i'd like to think for all of the charter schools to follow and that is a lighthouse for how districts and charters can work together so thank you for your time i appreciate it yes we have two san carlos school district school board of trustees uh who uh will need to consider whether or not they want to run for reelection in the fall in
109order to comply with regulations related to board elections we need to pass this resolution and it's been attached and i'm happy to answer any questions but this board has seen these resolutions before we're just complying with the regulations related to that if we don't approve this can we just not have an election engine technically you kicked off then i guess yeah we should probably group to approve 6a resolution number 16 23 20 second aye thank you this is an annual resolution for year-end budget adjustments to facilitate the year-end closing process for the unaudited actuals therefore we request approval of resolution 17 23 24 approval of 6b resolution number 17 23 24 second as you know the district has been assigning funds and the ending fund balance for future textbook adoption to formalize this process the
110district is requesting approval of resolution 18 23 24 to commit funds for this purpose when the district implements the textbook adoption it'll be necessary to uncommit the funds at that time do we have to do this every time subject like was it over a certain dollar amount or like or just something that's standard what you have to commit where you where you transfer something to a you can assign funds for any purpose in the ending fund balance or you can actually take board action to commit them for a purpose and that's what we're doing tonight once we commit them for the purpose for that purpose in order to utilize them or utilize them for something else you have to then take board action to uncommit them any question i move to approve item 6c approval
111of resolution number 18 23 24 second thank you sarah tonight we're asking for approval of the financial analyst job description you might recall that this was the previous position back in 2019 and was eliminated as part of a budget stabilization plan at that time with the passage of measure h and our our facilities bond we're recommending reinstatement of the position as we're going to need a lot of help we have to staff up to get ready for that bond this position would assist the cfo and co providing a varied and complex support services related to fiscal expenditures from the bond measure they would also coordinate maintain budgets for all departments in the school district including categorical as well as bond programs so it's important to note that primary funding would come from the bond exactly
112what percentage that might be i don't know off the top of my head but that is the plan i have just one other thing i would add which is when the facilities committee met their districts may contract out for services in bond situations or have staff internally do this and the committee was in favor of having internal staff responsible for everything related to the bond and so this is also following up on that process versus contracting out now i definitely see the need for it i mean it going forward with the bond and tight budget transition so i'm happy to approve it it's a hard job fund truly reach uh public comment all i'll move to approve 60 second all right a lot of things returning yes and then we get to hear from our
113principals from promotion uh and students who spoke so i look forward to that he's coming there he is i'm here hi good evening um i'd like to uh i'd like to thank our district office staff um jennifer smith hans barber jennifer frentress bronica rickson amber farina and all the district office staff for hosting the retirement barbecue yesterday at laureola park thank you to uh trustees neil latin and sarah kinehan for attending and then thank you to uh trustee kinehan for speaking uh to our awesome classified and certificated retirees we appreciated all the planning and effort that went into this event there was lots of warmth and love in the air and um it was just a really fun uh positive afternoon so thank you um also thank you to jennifer frentress and neil latin for
114joining my end of the year uh salad party in our britain acres garden uh we had a low harvest of vegetables uh due to the cold uh may march april and may um so thankfully i had sagonas to get the ingredients for the kid-friendly salad um and i was up till 10 30 the night before preparing it in my kitchen um anyway some of my kids said it was their first time eating salad and um it was always fun to see our superintendent who's an avid gardener uh visit uh my second grade gardeners um i wish you all um uh all san carlo school district staff uh rejuvenating summer maybe i'm not coming to the next board meeting i don't know all right thank you all right now i can start can you hear me
115yeah good evening trustees my name is camilla umbenhauer and i serve as the vice president of csea i am divided delighted to convey csea's satisfaction with the collaborative efforts of our negotiation team and the district in reaching a tentative agreement as we approach the end of the school year our dedicated classified staff are working tirelessly to ensure that our students have a memorable and enriching ending to their academic year last week miss lori the librarian at heather orchestrated an engaging event called don't rock the boat for the students during lunch and throughout the day with a collection of recycled materials accumulated over the past few months the students were given the opportunity to construct boats designed to keep pet rocks afloat witnessing the students creativity and problem solving abilities was truly inspiring these exciting end
116of the year events such as don't rock the boat and field day which at heather is coming up tomorrow along with the meticulous preparation of classrooms highlight the dedication of our staff behind the scenes our administrative assistants are working diligently to finalize next year's registration and organized supplies for the upcoming school year in addition our maintenance team is actively involved in classroom and teacher relocations and preparations for the summer ahead i extend my heartfelt gratitude to all our hard-working classified staff for creating a safe and enjoyable end to the school year for our students and i look forward to finishing this year with a strong presence and look forward to a great start to next year thanks i'll just start um i just want to say thanks to mr linear for having me at his
117end of year salad party there's a couple takeaways i had from it one was just i think teachers sometimes underestimate their ability to get kids to try new things the first thing i was shocked with is all the kids were eating something on their plate some kids were coming for seconds they liked it so much some kids were like this is the first time trying salad and i can guarantee you if that was you know a coach or someone else you probably wouldn't get kids to eat salad but only from a teacher would you be able to do that so i just want to commend mr linear for having that tradition and fostering that culture of having kids try new things even if it's something as simple as a salad and i just want to
118say thanks for having me and then i also went to the central orchestra concert and you know sometimes music and the arts get lost a lot of the times in education especially they get really lost in tough budget times but you know a constant reminder is to go to these concerts and just see how talented some of our kids really are especially the ones that put a lot of time in to do extra like symphony or jazz bands and just the dedication they have to and you know i know often it's just not i think set enough what we do and that dedication and district that we provide and i know some people would always want more or want different varieties but to have the success we do in our music programs with such a
119small district is quite amazing so i want to congratulate everyone for that i went to the tl band plus orchestra concert with 130 students from seventh and eighth grade eighth grade bands and orchestra all piled into the tl gym and all the corresponding parents as well as some sixth grade i think attended to see what was all about and it was on one of the hottest days this week and but it sounded amazing i was blown away and i echo what neil said of just how important the music program is in our school district and i think it's been it's just been so impressive like what these you know whether it's 12 to 14 year olds can accomplish and and work together and you know but always always impressing me also is sort of the
120collaboration that happens with the music teachers from central and tl they're always present at each other's things and i think that that's also a great testament to you know the work that they're doing um i also had a chance to go to arroyo and see the project-based learning project where they were looking at the causes of the american revolution and um it just was really great to see sort of all the different aspects that go into a project experience with the group learning as well as like the debating and the arguments that were made for why certain things were clearly the the cause for the american revolution whereas you look go to the next table and there's totally different logic for why that would not be an important part of the why american revolution happened
121so i really appreciated that seeing that as well and then um finally i went to healthy cities tutoring volunteer recognition event morris just as a volunteer not as a representative of the board but just also saw the impact of um you know the collaboration that we have with this great community partner and how many different students we're able to support this year and some some of the volunteers that were recognized have been doing it for um you know 10 15 20 years um and some of them do multiple students and so um that's also i'm very happy about the collaboration we have with that um organization as well so as was mentioned i got to attend the retiree picnic which i thoroughly enjoyed it really was a fun event i think the second one and
122i can see this becoming a well-loved tradition signature event of ours and as dan mentioned the atmosphere was just so warm and i was really struck by how much all of these people really enjoy working with each other um that's one of these less tangible assets that we have here in our district but it was really amazing just to see all of the teams um coming together and taking photos and just enjoying the summer afternoon so i hope to be invited back i really enjoyed that one um and then i wanted to say congratulations to all of our students who are in the san carlos uh eaton hills 4h who have taken their animals to the fair this week samiteo county fair and a lot of people don't realize we have a farm here in
123san carlos but kids have been working hard for the last few months raising pigs goats chickens turkeys um so if you're at the fair take a look for some of our san carlos students and well-done kids on taking care of those animals um i had to the opportunity to go to a couple showcases of learning and i just want to highlight how much our educators make learning visible through project-based learning and while we see the dashboards and we see the test scores and all of that stuff i think what we manage to do in the nights where we open up our schools and welcome learners in is we help the parents focus on the growth and the learning that are that it really is most important to our learners i also noticed um a emphasis
124on group projects and not just individual projects and i think it can be really challenging when people hear learner-centered education or personalized learning they think individual learning but actually the group modality is often most akin to what we're going to be doing in work in life and it is also the most challenging because let's face it working with other people can be really hard and so i really especially at the middle school thought wow how ambitious have are some of these classroom projects in terms of of group work um the second thing i wanted to talk about is the availability of extracurricular activities and electives at our upper elementary schools so the board prior made a decision to have upper elementaries and not just you know pre-k through through sixth grade or fifth grade and
125now that we have a thriving tk program we have really vibrant elementary campuses that are super age appropriate for the tk through three but this year we launched sports for uh fourth graders and fifth graders and we also have the band and music program where it's a rotational program the first year and then student learners are able to pick one and i just think that that's an area we should be doubling down on to differentiate our upper elementary and you know of course from an enrollment standpoint to helping families understand when they're leaving the safety of their elementary school and that close community they're gaining so much when they're coming to our upper elementaries and the third thing i wanted to bring up i know it's not our last meeting of the year but i
126just want to recognize everyone for the sprint to the finish of the school year as much as it can be like a winding a wrapping up of projects and so on there's so many beyond work projects to do and whether it's collecting all your library books or whether it's getting that last project in or doing a celebration night just want to thank everyone in this room at all of our school sites across the district who are putting in the extra hours these last few weeks to really finish strong thank you so much back to you sarah thanks to all of our staff dan and can i really understand if you're not here next meeting since it's like the last day of school so thank you to both of you for all you do and um
127to all of our staff right here um and it wanted to show that's my gratitude our student and our staff our families can bring you thank you i am excited to share uh some information yesterday i was able to sign certificates for 43 of our students who were reclassified as fluent english proficient students this is a vision we have for our students to reach proficiency and get reclassified as soon as possible 36 of these students received a summative lpac score of four a year ago six met through their language and literacy goals and they have these are students with individual education plans and one of the students just an eighth grader just scored a four on the lpac in the spring and so they're that student is also being reclassified we've worked really hard with
128our collaboration with the sequoia stanford group coupled with our focus on our monitoring of students a huge shout out to teachers because 58 percent of these children are in elementary schools that means i mean the it's you can't say enough how challenging this is is that they're not just learning english to get reclassified they're learning in english every day and doing really well and these are the home languages of these youngsters who are now classified as english proficient spanish russian cantonese french kurdish greek mandarin portuguese arabic farsi and hindi i just have so much pride for the good work we're doing this was prepared for me by marlott codeenus who worked tirelessly to memorialize the good work that we're doing with the stanford group and make sure that we continue these efforts to teach these
129children who are now multilingual youngsters learning in our schools and i will turn it back to you so the board will now leave closed session and reconvene into open session in closed session the board unanimously approved a settlement agreement in the case of parents versus san carlos school district the terms of the agreement include that parents will release all past and future claims against the district in exchange for reimbursements for educational expenses not to exceed twenty four thousand dollars pursuant to california government code section 54957.1 no reportable action was taken in closed session on items 13 b c or d and we will now adjourn our meeting at 9 51.