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002{ background-color: black; } ::cue(c.bg_white.bg_semi-transparent) { background-color: rgba(255, 255, 255, 0.5); } ::cue(c.bg_green.bg_semi-transparent) { background-color: rgba(0, 256, 0, 0.5); } ::cue(c.bg_blue.bg_semi-transparent) { background-color: rgba(0, 0, 255, 0.5); } ::cue(c.bg_cyan.bg_semi-transparent) { background-color: rgba(0, 255, 255, 0.5); } ::cue(c.bg_red.bg_semi-transparent) { background-color: rgba(255, 0, 0, 0.5); } ::cue(c.bg_yellow.bg_semi-transparent) { background-color: rgba(255, 255, 0, 0.5); } ::cue(c.bg_magenta.bg_semi-transparent) { background-color: rgba(255, 0, 255, 0.5); } ::cue(c.bg_black.bg_semi-transparent) { background-color: rgba(0, 0, 0, 0.5); } good evening and welcome to the stirring Valley Schools Board of Education meeting of August 13th 2025, please stand, if you're able and join me at the pledge I pledge allegiance to the flag of the United States of America. And to the Republic indivisible with liberty and justice for all. Christy would you please call the role? Sure, if Mrs. Baps. Mr. Berl President Mrs, Gilligan here. Mrs Hannick Mr. Looga
003absent. Mrs. Ragland here, Mrs. Weiss here. Thank you. And are you aware of any changes to the agenda this evening? No, I am not. Okay. This meeting is being streamed on our website. We're a recording of the lawsuit to be available. If our live audience would please be sure to device notifications are silenced, we greatly appreciate it. I hope everyone had a warm and wonderful summer, and it's so nice to be back and welcome back. And I, I know that many people never even left, so thank you for your great work. And all of the heat we had this summer Um, examples of the St. Brain vision, and Mission are becoming a, a reality, in our apparent everywhere, in our community. And throughout the world is our students continue to compete and succeed and demonstrate
004the advantage of a high public, a high quality public school, education. I am going to begin. Tonight's meeting. Um, with reading the district vision statement to be an exemplary School District, which inspires and promotes high standards of learning and student well-being in partnership with parents Guardians and the community. I'll also read the district mission statement to educate each student in a safe learning environment so that they may develop to their Highest Potential and become contributing citizens. The role of the board is very defined and very specific and our role is to guide the superintendent to engage our constituents, to ensure alignment of resources and to monitor Effectiveness. And we take every bullet. Just mentioned very seriously. I will go on to our our visitors. Um, and we have Chase here tonight to present on the
0052024 2025 Spring Athletics presentation. Welcome Chase. Nice to see you president, Raglan board, Dr. Capuchin, thank you for having us. Um, for starters, uh, We've fall Sports started this past week. Um so we we've a lot of energy in our in our department and um a lot of numbers, if you drive by our our high schools or Fields are packed. Uh, the gyms are packed the bands, ready to roll? Um, Got a lot of excitement happening in our in our system. Um, just a special thanks to Brian and his team. Um, to pick up keep of our facilities, all all summer, and things, look great. And, uh, moreover just the immediacy of of their help and support. Um, I will tell you just a quick story. We, we had a little, uh, leak and and
006some of our, um, gymnastics equipment where we had some moisture, get into to our equipment and, uh, we opened that stuff up. Um, just about a week before the season starts and Hauling up to the gym and let me know. Lots of manual labor and, and Manpower. Um, we got in there to find out that they had. They had been ruined um, over the over the summer by by the moisture and Ryan and his team um dropped what they were doing and they figured out a solution and and uh, we were able to have mats for Day 2. We missed day 1, but by day 2, we had, we had a full gymnastics gym set up, um, and it was just the Readiness of of, of his department and and collaboration with others. But uh,
007that's You know, Exemplar of of, of what happens in our system that it takes a village. And, um, so certainly, thank you for that. And, and thanks for your team, um, to cap off, uh, spring Athletics. Um, And same brain during the Spring of the spring sports that we offer. We have, we've had a final 8 or better finish, um, in every Spring sport that we offer. Um, so it was, it was an exciting spring and um, we had lots of achievements and um, lots of involvement. Um, and Uh, we'd like to bring a special guest to the um a familiar face to the board here to uh, talk about this, uh, state championship that they're building was able to achieve. And with that, I will call up Joe Brown, the athletic director of network
008High School. Hi Joe, welcome. Hi Karen Uh, Madam president members of the board. Dr. Cuzion, thank you for the opportunity to bring here today. To celebrate the outstanding things. That our kids keep doing at 9 watt, high school and special. Thanks to Chase and his continued support and would like to Echo the thanks to Brian and his team. Uh, we host gymnastics at night, while there are state champions last year, and it was a quick Awakening on that day. So we appreciate their quick and and, uh, their help on everything that came with it to get those ladies back into the gym, and hopefully defend their state championship this year as well. But today, we get the opportunity to also recognize our track team for their incredible support last year and their incredible accomplishments. And
009that's not not, uh, possible without the tremendous support of our principal, Eric rashkov and everything that he does and continues to support with our community. So I'm going to have to read from my notes here to highlight all the great things that happened. Um, with our kids, we had individual state champions, uh, Addison ritzenhein in the 1600 and the 3200 Reese Casper in the 100 hurdles, the 300 hurdles Jade West in the shop. Put in The discus eleana, Enrique in the long jump and the girls relays in the 4 by 8 and the 4 by 2, the boys individuals were Rocco pepper in the 800 and 1600 Ryder Keaton. The 3200, the boys relays in the 4 by 800 were rockco Quinn, Cole, and Gavin, and the 4 by 4 in towns Joshua. Chaleya Quinn
010and Gavin for our girls state championships as a team. They've now won it in 2013 2014205209, we all took 2020 off 2021 2022. 2023 2024 and 2025 our boys have now won in 2019 2021. And after a couple of runner-up finishes finished on the top of the podium in 2025, it's just simply incredible what they get to do. And and I don't think they always realize how special this is that a state championship is an incredibly hard thing to do. And and you have to overcome a lot of obstacles and put a lot of great work in to do that. And these kids continue to do so, not a lot of them weren't able to be here tonight, they're driving over from practice right now from cross country, but many of them are across our
011country. Already at institutions getting ready to start the college career. So it was another incredible year and we're led by an incredible individual in coach Mo. Um, just can't say enough about About the great things that he does. Not just in the technique or the coaching to get them across the Finish Line in first place in most times. But what he does to their character and how he helps develop them and the special things that he always puts into place to make everybody feel included from the kid. That might not be the fastest on our team, to the fastest kid in our program. So uh we're incredibly grateful and thankful for all that he does. So I'm going to have him come up now and talk a little about uh about the team and introduce
012some of our kids that are here today. Coach Mo, welcome. Thanks for being here tonight. My pleasure. I like, um, Uh and I'll just start off to, to say this. Is that um Got to 911 and 2011 um and I got a little trivia for y'all. Um I want y'all to guess uh How many since 2011? I shared this with Mr. Brown, but how many assistant coaches you think we've had says 2,000? Let's get a guess. 5 just 5, man. I'm 20 20. 63. Oh my gosh. Um, and so I was just, uh, looking over there and we've had uh, 7, um, athletic secretaries um, and so, uh, I've had a lot of team moms. Team dads I had uh Mark Carroll who served 8 years as a team parent. So it's it is a
013um a family um, for us to be able to accomplish that. Um, yeah. I get recognized to be the head coach, but I also recognize that there's a lot of people that uh, contribute to this. And and, and getting the support from uh, Eric and Joe and Chase. Um, It's it's unbelievable. Um and so uh I just want to say that it it it it's it's it's great. Sometimes. I don't even think about the number um, because we're on to the next 1. Um, but uh, And to go back to these kids. Um, our word this year was energy. And you know, you can have positive energy, or negative energy. And so we talked to the kids about that of like you know, what is positive energy and um didn't know I knew our girls
014were going to be special um uh We just had a lot of um, big scores like a lot of Dimes that we were going to get. Um, but our boys. Um, unbelievable. If you would have told me to begin the year, I will always say yeah, I think we got a chance, we got a chance but uh, me and Coach Christian was this like, well, we'll see, we'll see. And it didn't really click until we went to stutler. Um, and we went against all these 518s and, um, And we came out on top. It was the first time in our school history. Going to this meet that we won both boys and girls at that meet. And so I was like man we I think we have something. I think we can you know, win
015both um 1 of the biggest highlights this year. I mean there's we won. The relays was our our boys 4 by 1 and for you math Majors, um, our fastest kid at the time was 11.6. Okay. That was our fastest. 1 on that relay we ran 426 So if you do the math, it doesn't add up. This doesn't make any sense. Um, but a part of our uh, culture is that, you know, our kids run for each other. um, and so, um, and the magic baton, you know, the relays. So, um, another trivia I think I had a lot of time this summer to think and process. So I was just looking at a lot of stuff. Um, you know, we've been pretty, we scored our most points in, uh, uh, over the years in
016relays and triple jump. Which was kind of unique and I got to give it to a coach Sherman, um, who was a math teacher for years. I think he taught for 50 years. He loves stats. You know some of these stats on some like well coach Sherman, we don't really need that but hey I'll use it for something and so uh um Yeah, so I just really want to talk about our word. I'm just I usually don't. say what our word is going to be for next year, but this upcoming year is going to be culture and it's it's not about winning. Um it's about developing young people. Um and everybody has value um and running for each other um and running for a purpose. And so um I'm I'm excited that uh For me,
017personally, I got to go to 3 weddings. This past year, um, from kids, that ran for me. And um uh so that's also exciting to still have relationships with them, but um, I'm excited for the future. Um, As uh, Mr. Brown said we have a lot of kids going to college. I don't even know what. That I think it was close to 18 1920. Yeah, 20 kids that are going to go on the college and run unbelievable. And there's some kids that are going to college to run and they didn't run in the state to eat. It's pretty impressive. You know, that that's the amount of talent that we got here at, at some people call it niwat, but we all know it's niwa, you know? Um, so um, once again, These kids, they're the
018ones that putting in the work. Um, I'm blessed, uh, to to be at niwa. And, uh, and like I said before, it doesn't get old. Um, um, and I'm, we got some young ones who's the who's returning here. So we got 1, 2, 3 4. 5. Oh, we got 5 5, 5, 5 kids under classmen that were on that team and that will contribute the next year. SP it. Thank you. So, we'll have thank you. We're lucky to have you. We'll have the kids that are here come up and introduce themselves and maybe what events they participate in. And uh we have 1 graduate senior so she can talk about where she's headed next year. So guys going to go ahead and come on up. Introduce yourself And uh, what events that you do and
019what grade you're in. Hi. My name is Quinn Sullivan. Um I am going to be in 11th grader and I participated in the 1600 800 uh 4 by 4 and 4 by 8. My name is Joshua, I'm an upcoming senior. I ran in the 4X, 4X 2. My name is towns Bernstein. I'm an upcoming senior. I ran in the My name is Eliana, henriquez. Um, I'm a graduated senior, I'm heading to Clemson and I did the long jump triple jump 4X, 2 and 4x 4. Uh, I'm Sammy holiday. I'm an upcoming Junior and I participated in the 400 long jump, 4X, 2 and 4x 4 Incredible group of young people that keep representing St, brain and Iowa, high school. So well, Do you guys have any questions? this is more 1, when you Were saying
020that. Um, so a couple years ago I went to Costa Rica and then we end up somehow going to Nicaragua, um, it was cool, it was really cool but I learned that the term is a niwad. I didn't really get all the history behind it but it and I what it was like a cheap or something in in Nicaragua. So, it was pretty cool. So we we come late from the south okay, I would just say um, this level of success is absolutely outstanding and congratulations to you all and You know, the a level of participation we have at our high schools is absolutely astounding. Joe was just sharing, um, some statistics with me about that. And it's a marker of a system that values each student uniquely for all of their qualities and talents.
021Um, so thank you and congratulations for your success and Brian Lamar. Thank you, and your team for jumping in as quickly. And numbing, as nimbly as gymnast to fix that problem quickly. And for all the other work you did to keep the grounds looking as beautiful as they do. Um, Ragland. Oh yeah. Um, I would like to thank Joe and Chase and Coach Mo for all of your work, you all put in. I don't even think people know how much time you put in in the evenings on weekends first thing in the morning. Um all the travel you do around the state to help supervise and support students when they're going to different events. So I want to thank all of you and Coach Mo. I will just tell you culture is the right thing
022because if you take care of the culture, the winds will take care of themselves. So thank you for focusing on that and congratulations to all of our amazing students at niwat. We're so very proud of the work that you all do in the classroom and out on the field as well. So Thank you very much. Thank you. Um, just lastly wrapping up. I, uh, want to put an early invitation out. Um, I don't know if I'll be back in front of you before this time or not. But uh, same brain band night is October 8th. at 6 oclock at Everly Montgomery and If you haven't been um, you were missing out, it is 1 of the best nights in our system. and uh, it is we we have a full stadium and lots of energy
023and we capped it off last year with the Drone show, and it is just a It's a great night for our system. So, please put that on your calendar and uh, additionally, um, look for lots of energy in our high schools, particularly in the month of September. As, as all 8 of our schools, have all 8 of our comprehensive, high schools, have their homecoming, so it will be It'll be a fun busy month and um each high school should have something happening uh each of the each of the knights. So um please feel free to make your way over there and um enjoy the Camaraderie of the community. So thank you again for all of your support. Um I enjoy seeing you all at at events and and and truly appreciate your support. So um
024with that that's it. Thank you. Thank you so much. Chase. Look forward to it, what an exciting time of the year. Next up, we have um, audience participation. Do we have any members of our audience that, um, signed up or would like to sign up to address the board this evening? Okay, moving right along, we'll go to our superintendent report, Dr. Jackie capusan. Yes, we've had a lot going on this last couple of weeks. So we've had some pretty exciting events. We have been able to welcome back our classified staff at the classified, welcome back last week or 2 weeks ago. Um, time kind of all runs together for me, uh, right now. And then we had an administrator's retreat in Late. July, that was really fun. We kind of used a Ted lasso theme
025so that was fun for our team to, to be together on that day. Uh, I was able to meet our new teachers at new teacher, orientation, speak to all of our teachers at the convocation last week and thank you to those who are able on the board to make some of those events. We had a fabulous ribbon cutting today for our students at Longs Peak middle school for their new playground that came to us in partnership with Longmont Community Hospital as well as the Colorado Health foundation. So Partnerships continue to be a strong Part of the work that we do in St vein and it brings in lots of asset for our students. So we're thankful to our partners. Um, I also was able to speak with our nutrition services department and they do an
026amazing job, um, ensuring that our students are fed every day and well taken care of. And then I also uh, this this past week spoke to our student teachers in our practicum students. So I'm getting to meet with lots of different groups and kind of pass the same messages along around some of our vision and the things that we're looking for um, for this school year. We also had our first day with some of our students today, a lot of our students. I was able to get out to 5 schools. I'll tell you the floors are shiny. So I want to thank Brian's custodial team for doing just the most amazing work over the summer. I, you know, what they really are the quiet Heroes behind the scenes and we often take for granted opening
027up those schools and the, the beautiful school grounds and we just think all of that happens, but that's a lot of hard work by a lot of people. So thank you, your team. Please Brian for that they were as shiny as some of the new shoes. I saw today, lots of new shoes. Um, and then also, we are, uh, monitoring our enrollments. We'll have our first count on Monday. Um, we do, we're monitoring class sizes, our area, assistant soups, are doing a lot of work, connecting with principals fee, finding out where those pockets of students are where our class sizes are a little bit High. We've started to relieve some of those class sizes. Uh, pretty immediately but we'll have a full count on Monday of, uh, each school what their enrollment is. And then
028also what our class sizes are in each of those schools and we'll add some staff and make some adjustments. Um, next week. So if any of the board is hearing from community members about class sizes, or enrollment, um, just pass that on to us and we'll take it into consideration. We're working as a team on all of those things. Um, we have unity in the community next Friday evening. We'll have our mobile lab there, and it's a great opportunity for us to engage with our community. Lots of businesses have tents and booths, um, it's hosted by the Longmont chamber. And so, uh, we'll have a, a great showing at Unity next week. That's from 4 to 9:00. And I believe it's down, Kimbark. It used to be on Main Street, but I think it's on
029Kimbark, which is 1 block over. And then finally we are getting ready for some of our September Community meetings with um our parents and our community will have those at different High School locations and uh we'll have those during the month of September. We'll get everybody prepped. We'll share some great updates and then we'll also open it up for questions and feedback from our community so that we can hear from all of them as well. So that's what's going on the last couple of weeks and thank you all again for your support and everything that you've done to to support a great school year. I look forward to going out to schools with all of you in the next few days. So we'll, we'll have some time to spend together. Our principles are looking forward
030to seeing all of you in schools. So thanks. Thanks Jackie. Next up we have 6.1 um our reports and 6.1 is um our district, districtwide savings on procurement activities for fiscal year, 2025 Tony, nice to see you. Nice to see you. Good evening members of the board. It's my privilege to introduce. Um, Tim Wellman. You may have seen him and previous board meetings before, he's the director of procurement. Come on up to him. Let's get get you set up on on your computer while I Uh, praise you and your team here. So um, Tim's going to give a a report to the board tonight on, um, savings on the, uh, procurement activities. Uh, this is a great, uh, celebratory report. We can talk all day long about economies of scale and utilizing, um, Cooperative contracts
031bids rfps. Um, but, uh, this is the actual, the actual numbers to, um, quantitatively, uh, show, um, what the this team really is doing and their, their return on investment. And, uh, Tim and his team are are absolute absolutely Stellar at the work that they do. And, um, uh, uh, responsible use of taxpayer dollars. That's what we're all about in in finance and procurement. And so um with him all set up, I'm going to go ahead and turn the time over to him and uh uh let him share some of his activities and procurement. Thanks, thanks Tim. Welcome, Tim. Thanks for being here. Good evening. Thank you, Tony. Let's figure out which microphone here works the best. Um, I changed the format a little bit, usually I come up and I just read off a
032report. So tonight tonight, I prepared a presentation that that that we can share with the board. Um, good evening president, rachlin member of the board, Jackie kushan. Um, I'm here to present the district-wide savings report on procurement activities during fiscal year 2025. Um and to review some of the key performance measures as as outlined in the report and we've added some new performance measures and I'll touch base on those as we get there. So Um, before I go into the full report, I wanted to share a foundation by presenting the values and guiding principles. Of the procurement Department. So, our practices are grounded on the core values of accountability ethics and partiality professionalism service. And transparency. Um, These principles ensure, we Safeguard the public funds, promote, Fair competition and deliver the best value for the
033district, and our community. So, in addition to, um, guiding our daily work. we also display these values in our corridors so that staff students and and visitors can see the standards that we uphold So for a procurement Department, overview, we support all schools and departments. We coordinate, the sales and disposal of surplus property, we ensure fairness and transparency and compliance with all of our solicitations we're focused on strategic cost-effective procurement methods. Broad vendor participation and we're also responsible for the Surplus Property Management. This report will provide an overview of the efficiencies and performance. Measures highlighted highlighting the value delivered through cost savings, strong vendor participation Cooperative purchasing, efforts effective solicitation management and responsible Surplus property sales and Disposal. Um, the report is not inflated and is a true representation of the savings generated through the
034efforts of the procurement staff. this is a a matrix of our 2025, procurement processes. Uh, I don't know if you can see it very well on the screen, but in FY, 25, the procurement team facilitated, 53, formal solicitations. Invitation to bid requests for proposals quotes, um, securing qualified contractors for goods and services. Um, while maintaining fairness and transparency. Additionally, the department facilitated 93 Cooperative purchases established 48, new contracts, and renewed 48 others um, during a previous meeting, we brought before the board of the re renaming of the purchasing department to procurement This change reflected our commitment to aligning our Department's terminology with industry standards and also signified a strategic shift in the approach to acquiring goods and services for the district. In reviewing this chart the department operated more um transactionally from 2016 to 2021
035but has become more strategic and from 2022 to 25 by issuing more rfps resulting in term, contracts and renewals and leveraging Cooperative agreements. So this is a new chart its purchase order processing. So what we did is we went back through the last 10 years and um, we show the total number of new purchase orders that were issued over the course of the last 10 years and total value of the orders. Now, these are new purchase orders. They're not pose that were rolled over and they also weren't, um, Like refund payments or just transactions for payment reasons, they were purchase orders for um goods and services. Uh, the spikes and expenditures in 2017 and 2025 are due to the initial startup of projects funded uh by past Bond initiatives. If you look at the higher
036levels in 2017 and and 2025 Expenditures by area. Um, this chart shows expenditures by area District technology services and operations, which include small equipment, Transportation and nutrition services. Continue to be to be our largest internal customers. Okay, now to the cost savings portion of the report in FY. 25, the procurement Department, facilitated 17.6 million in total purchases and contracts. Through strategic sourcing competitive bidding and the use of Cooperative contracts we achieved over 4.2 million in cost savings. This represents a 19% savings rate across all purchases meaning nearly 1 in every 5 dollars spent was saved through our procurement efforts. for formal solicitation, savings are calculated by comparing the awarded contract amount to the average bid received This ensures, we're selecting the most competitive and cost-effective vendor while maintaining quality. For Cooperative purchases. Savings are measured
037by comparing the standard retail price cost to the negotiated Cooperative price, allowing us to Leverage The buying power of larger groups, and better pricing. And in addition to that, it's more efficient because the contracts are readily available and we won't have to go through a contract. These results highlight the commitment to maximizing value for the district and ensuring responsible stewardship of public funds. so, there are purchases that We don't have reported cost savings for. Um there are due to policy based thresholds procurements. Less than 10,000 procurements pards for less than 5,000. Um, and there's also exemptions from a competitive bid process, for instance, like curriculum and Professional Services, um, And also without procurement involvement ongoing savings from prior year contracts where we've established a contract last year, we're not tracking those as well. And then
038I wanted to highlight some key RP projects, where we didn't report savings but they were imperative to the, the mission of the district and that would be Bond. Proceeds Investment Management Services. A lot of these are in relation to to the upcoming Bond. Pre-qualified architectural services for operations pre-qualified, Construction Services and we just recently pre-qualified 10 pre-release contracts in place. So that the Contract Processing will be shortened for those schools. this is a chart that we include each year and then we just roll it, um, from year to year, but this is the 10 year historical impact, which reflects, um, our results, over a over a 10 year period of cost savings generated, excuse me versus the cost of the procurement Department, as well as, um, that includes salaries benefits, and, and the department budget,
039So, part of procurement. We're also involved in the disposition of surplus property. We're also seeing now and finally, relaxing, as I can get near the end of the report. So, um, so we also are responsible for Revenue, generating procurement processes. And 1 of those is e-rate. We participate in the in the e-rate program and through bids and contracts, that we established with DTS. Um, I think Eric might be in the room but last year, we only received a 50% discount, but this year we see 60% on about 4.4 million resulting in um 2.6 million in Revenue back to the district. and, Surplus property sale and Disposal. Uh, this year was a good year, it was much larger than last year because of an iPad buyback. Um, our online revenue from Public Surplus, was 27,000 the
040technology buyback which was a competitive process with pre-qualified providers, um, that resulted in about 4. 1, So overall, um, the procurement value? If you look at and this is a little different than what was in the past. There was 1 field that was off, um, in regards to it, didn't carry over 4, um, the Surplus sales. So this is updated and I could, I could get it for the board if they like, but Surplus sales revenue was 4.1 million. Savings return on all all of our processes from the previous charts and graphs was 4.2. And so this kind of shows our Revenue savings return versus our departmental costs So we're still committed to Value maintain cost-effectiveness, compliance, ensure maximum value will always continue to be a value added service. For everybody that reaches out to
041us, we're committed to transparency. And the values that we showed earlier, And more important, which um, we really focus on the streamlining, our internal processes. Um, we're growing our workloads are growing so we must become more efficient. Um, we want to apply best practices which hopefully this report reflects that what we're doing and expand key performance measures which we we, um, showed the contract management site tonight and we also showed the Poo processing part. So we always want to enhance our customer satisfaction and you know, honestly we've got a staff committed to professional development, they're always staying on top of the most recent Trends and in the field of public procurement. and, Uh, in closing, I want to recognize the outstanding efforts of our team. They really, you know, I I should have brought them,
042they're the ones making everything happen, they work seamlessly with our internal stakeholders, the vendor Community, they uphold our values. Um while continually seeking ways to deliver better value added to the service, to the district and our students um, And a couple notes on the procurement team. Kim Meyer's recently tested, and re and, and obtained her certified public, procurement buyer designation, um, and that Laura Walmsley. She's a a procurement professional associate. Um, she was recognized at this year's. Um, well, um, welcome back as a professional technical outstanding staff recipient. So, um, hats off to them. And I'll open it up to any questions. Thank you so much. Tim do board members have any questions? I had a quick question. Um, I noticed, like in 2003 or sorry, 23, 24, 25. Um, the overall procurement value has
043gone up a lot, which is good. Um, I was curious, do you think it's more? It's related to your strategic shift, to be more procurement focused or does that have to do more with what you had mentioned earlier about? Um, like increases in purchase orders and things like that. And 2025, are you talking about the savings value? Um, I was talking about the the last graph that you had showed us. It was the 1 with the like the blue yellow, the blue and the red green red note that 1. It was the last 1 which the 10 year historical? It was a yeah, a 10 year, historical cost savings versus like Department budget. Yeah, a lot of, a lot of that is where we we that's really where the we didn't do the shift. When
044we decided to rename ourselves from purchasing to procurement it actually started in 2022, okay? Then that's when we initiated a lot of rfps and a lot of term contracts and we were able to to um show those Savings in that year. Um so therefore you saw the increase and then that's also where we started using Cooperative purchasing agreements. Where um, for instance, some of the furniture providers offer us a 40 or 60% discount, Off retail. So that, that plays a big impact in in that role for that increase. And I think that's also reflected on the the large itemized chart. That was in the board packet that, um, Quirky to to put in the presentation. Does that answer the question? Yeah, I know I I just was curious about that upward Trend but it looks
045promising because the budget like the total budget hasn't changed much but the the the amount we're saving is increasing a lot. So it's interesting that the question comes up now because I was looking at that in 2022 going. Oh gosh, I'm going to get a lot of questions but thank you. Yeah. Thanks. And my question is, kind of almost related to what you were saying because it speaks on the cost savings. Uh, I think is the very first statement in the background that you have there. And I think you've kind of answered some of that through the conversation and then also on your presentation. But I wanted to specifically know, I know we have the buyback program and the e-rate program and you spoke a little bit about the Cooperative are those, some of the
046strategies that we're using to keep that the, uh, well, to increase the amount of savings and keep that, but that budget down as she was saying, almost at, almost flat. Yeah. It's to do both. And also allow us to um, be more efficient to be able to handle a larger workload by using those agreements. Thanks. Um, yeah, I just wanted to say congratulations and thank you. I mean, as someone who's not particularly mathematically inclined, this report was very clear and easy to navigate, um, which I really appreciate and I'm sure anyone who's interested will also appreciate. Um, but the accomplishment, like 1 in 5 dollars saved it, it's crazy. Um, it's such a huge accomplishment and, um, it just so pleasant to know that every department is working from the same list of values. Um,
047and with the same goal in mind and this is, you know, everyone just puts our kids first and you guys are great example of that. So, thank you so much. Thank you, Miss Weiss, Miss Raglan. Um, I'd like to also thank you to you and your team. Tim certainly a return on investment, but more importantly than that is the quality of things that we are. We purchase for our district, the consistency, and the quality, um, for our schools, and our departments. So, thank you to you and your team for, for really demonstrating a, a beautiful example of a return on investment for taxpayer dollars and sometimes those are hard for us to parse out, you know, it's a lot of times there's a black box around the practices that we do and whether or not
048we do yield a return on investment but clearly you're trying, Checking on that. And it's, it's just a really, really excellent. Um, report and thank you for the work you're doing. Thank you, Jackie. Yeah, we um, we try to make sure this is static information that we grab and although there's a lot of other things that we can capture. Um, I would say they're based on assumptions and we wouldn't be calm comfortable bringing those forward to the board with, without being able to specifically, um, show that And Tim, you know, I think it's important to point out that it's it's important for a highly functioning board to, to be focused on that governance level and and to lead from that highest level of leadership rather than digging into minutiae of contracts. And, you know, and,
049and and kind of getting into the weeds and, um, it's imperative for us to depend on you and trust in you and Shelley Kim. Laura Bill, Chelsea, um, To be able to stay in our Lane. Um, and have that those scrutinous layers in place, doing that work because I'm not a math person, either. um, And so your detailed work in this process to procure ensures, we're spending every taxpayer dollar with the highest integrity and we cannot thank you enough for your excellent work. So thank you. Please pass along our appreciation to your team. I will and thank you very much. It was great to be here. Thank you. Okay, next up. We have 6.2 matte buckler. The advanced placement summer Institute. I would say welcome back but I've seen you all summer. Thank you. Good
050evening, president Ragland, members of the board, Dr. Capuchin I'm pleased tonight to share an update on 1 of our District's signature, professional development experiences. St. Brain's advanced placement summer Institute. Which continues to grow and Impact scope and Regional reputation. At its heart. The advanced placement summer Institute exists to ensure every student in St. Brain has the highest quality instruction and college level coursework delivered by a highly trained inspired teachers. That's our why This summer, we celebrated a number of exciting firsts. It was the first year of Saint brain operated, the AP summer Institute independently. Following 2 successful years of partnership with the Colorado, education initiative. We are a specially proud of Chris Chau, our AP Bio teacher at Longmont High School. Chris served as the first St. Rayne College Board consultant to teach at The
051Institute. College Board held its first ever, AP teacher Awards. And school and District leader Forum in Colorado at our Institute and 7 of our St. Brain teachers were honored for their excellence in a teaching. And for the first time we surpassed 300 total teacher participants. that was a milestone for us and it confirms our credibility as the leading provider in AP training, really in the rocky mountain region, In your board package, you have an executive summary that details. Some of the numbers, most of that self-explanatory, I do want to highlight the growth from Which we had 233 participants up to 365? This year, that was a 57% year-over-year. Increase and that represents our in-person training, which is the Crux of the Of the apsi and also our online offerings. With strong support from the superintendent's
052office and a lot of participants, we closed the Institute under budget and we generated a 52,000 Surplus. Those monies will go directly toward next year's apsi and expanded professional development. Of course, we've been able to invest in St, brain's teacher talent. And last summer we provided 30 37 scholarships for our AP teachers in St. Brain we're able to do that because of what we charge our out of District participants and we have a fair fee. Uh that's competitive and uh we tracked a lot of people for that reason. We have a vision for the future. Given our growth and reputation we anticipate next summer expanding from 23. AP course offerings to 29 or 30. Next summer. And then we also plan to support more of Our Own St. Brain teachers on the pathway to becoming
053AP Consultants. It's a multi-step process. by doing that we'll enhance our teacher instruction and we'll provide our St Marine teachers with paid leadership and teaching opportunities at at our future AP summer Institutes I want to thank Dr. Diane low, our chief academic officer. And then 3 of my colleagues who work very closely and may did a lot of hard work Lindsay leeport, assistant principal at meet High School. And Alicia Terrell and Leanne shutler from learning services. I want to note Leanne, uh, shutler in particular. Diane low and I were talking Leanne can make every penny sing And so we really maximized our our our citizens tax dollars. Thank you for continued support of the advanced placement summer Institute. I think it reflects the very best of St. Rayne, our systems, our talent. Our culture and
054our purpose and I'd be happy happy to answer any questions you have. So those a classes that we offer, but what are some of the ones you said, you want to expand the course offerings? What are some of the ones we aren't? Um, offering at this point, I think we added, uh, cyber security if I'm not mistaken. We, we did that. That's a great question. The College Board pulled that away from uh, school districts in the 11th hour and in Colorado. What we learned is, they placed that at the Colorado School of Mines, all of the AP kickstart, Which which are those cyber security courses. I think there will be opportunities uh in the future to offer that but we expanded like we offered AP Psychology last summer for example, and AP World History. And
055I think the more that you offer, obviously, the more people are attracted to it and as long as you, you can beat your bottom line and make it. Break even at the very least, then there's no reason not to offer more. What are some of those particulars that? I mean I'm just curious some of the particular courses that we don't offer that we can that. Well yeah so so you have to decide in about October what you're going to offer because then you have to seek out your Consultants who come from all over the country. These some of these are really highly sought after teacher Consultants. Uh so we set our courses, you know, we look at what like what classes are kids taking what are popular courses across our district. But also the country
0561 that I wish we would have offered was AP Spanish Literature because we had 4 or 5 people email us asking about that. So that would be 1. I think we'll we'll highly consider in the future and then there's some others do. Okay, would that be different from the Spanish language itself? Spanish it is. Yeah, I think the the AP Spanish is different than the AP Spanish Literature. I I don't know a lot about why there were so many people. Requesting that. So, that's pretty cool. Thank you. Yeah. Great. um, Matt um, our district continues to lead in offering opportunities to the students who are students um, Not just to excel but to compete and for our Educators to do the same and develop professionally at the highest level, um, and not just in St.
057Brain. I'm I'm just so proud of our willingness and and appreciate the extra effort that you all um, expend to, to expand this to other districts, and share the wealth. So to speak and sharpen the axe. So Um I'd also like to thank you, Matt, you know, anything you take on you take on with a lot of Gusto. So, over the summer, I was getting text messages from Matt because he was so excited about everything going on at the AP Institute. But you really have owned this for the last 3 or 4 years and it's gotten better and better and he was always great. But every year we add to it and um it's also an opportunity for us really to showcase our district. We have a lot of uh Educators who come from across
058the state and even across the country to attend and they often leave very inspired by the work, we're doing in St. Vin, so thank you for your work. Thanks. Thank you. Thanks so much. Okay, next up, we have consent items would any board members like to pull any of our consent items? I don't want to pull but I just got a question. Should we vote? And then do you want to discuss? Okay, then I'll ask for a motion to approve. All consent items as listed in our agenda. So moved. Second. Mrs, baps yes, Mr. Berthold. Yes Mrs. Gilligan yes. Mrs Hannick, Mr. Luga Mrs. Ragland. I Mrs Weiss. Yes. Thank you. Okay, Moshe has a question. Yep. And I just wanted to ask you was about. Excuse me, I'm sorry, uh, 7.5. So I think
059it was in June. If I'm not mistaken early June, maybe end of May. Um, we talked about, oh we have we voted on purchasing the building that we speak of in 7.5 apartment because I don't have my glasses. So um The Apex building, right? That's the 1. Is that? No, I mix them. Never mind. That's okay. That's the Rose Building. I think. I was like, I was, they scratched my question. Okay, thank you actually. Oh, just to clarify, the Apex is our uh, homeschool program that's over by Sunset. I was mixing Rose and Apex. Okay, so just scratch your question. Thank you moving right along to action, items 8.1, recommendation, approval, of first reading of board policy kbe relationship. Uh, relations with parent organizations, Tony. Oh no. That's Tim sorry. Yeah. So uh 8.1 is
060revisions to our, um, board policy regarding parent organizations. And really this was designed to help clarify and distinguish. Uh, these parent organizations from the district, sometimes we get, um, confusion from the public as to the nature of the relationship between these 2. Uh, we have had find our finance team, helps our parent organizations, and they provide annual training for them. They try to help them, um, kind of Dot their eyes and cross their teas with respect to running those organizations. But those organizations are separate and distinct legal entities, from the district. And so, what we've been working with Finance to do, is to try to come up with a policy changes that will both clarify that relationship, and also, uh, enable some of those organizations to work more hand in hand with us, um, if
061they choose to do. So, um, so if you see in this policy draft, we talk about, uh, District recognized parent organizations, which will, you know, have certain privileges access to our buildings in some regards use of our our intellectual property as kind of a a carrot to help them work with Finance to make sure that they're doing things the way we'd like them to do that. However, because they're separate legal entities, they can choose to do their business, the way they see fit if they do. So they're doing it outside. Out of, uh, kind of the purview of kbe. Um, as uh as it notes in the memo to the board. This Proposed changes to kbe are brought to you for first reading, we have to have 2 readings under uh our board policy. However,
062there's going to be accompanying exhibit and a company regulation, which will kind of Dig down a little bit deeper but we're not bringing those at this time. Because um, if the board were to Approve. Those now would be a little bit out of Step because we wouldn't have the policy formally approved. Got any questions? That 1. All right, I appreciate that policy and and your work on that Tim. And also um the the extent to the the that the finance team and and um and others go to help train up the parent organizations with all the nuanced things and because we love our parent organizations and they do great things for our students and our schools and so thank you. Yeah. And and, and I would say that the work that Finance does with these
063parent organizations, um, is extensive and they really do help try to get these organizations on board with us and and provide a lot of information to them. And a lot of uh help to make sure that they're doing things the way that the best way they can. We probably have a training coming up in the next few weeks. Yeah, we do. Yeah, great. um, and I was just going to ask, I was going to say before she starts before she spoke, but I just wanted to say, um, this is a testament to how we are trying to work as a system and not so much, uh, uh, Be the owners or bosses of these organizations, but it helps when the system works together and it works as 1 and not individualized and you're trying to
064pull everybody together. So and from different areas and different um, and different places. So I, you know, I looked at this and I felt like this was something that was really good especially when it talked about our trademarks and things like that, because I think I spoke at the the welcome to all the teachers and said that. Uh in public education in general, not just St frame but in general, uh, the brand is very important. In the brand has been diminished over the many years, uh, with public education and how people view it. And it's not seen that way, even even people in other countries, you know, oh, these must be American students, but we have really good students. We have people who are learning every day. Everybody has their own way of doing it,
065and everybody's going to do it differently. But at the, the core and the root of everything that we do, I truly believe that we are doing everything that we can for our students and everything we can for the P. All students around this country to ensure that they are very well educated and knowledgeable with the in the, the Tools and uh with the tools that they need to go out and succeed. So I appreciate this because again, it speaks to the system and it speaks to us working together as a unified group. So thank okay, well with that, I would ask for a motion to approve 8.1 so moved Mrs, Babs. Yes.