001Good afternoon. We'll call the special meeting for Wednesday, August 20th, 2025 to order at 3:31 p.m.. Roll call please. Miss Olson. Director Meekins here. Director. Carrie here. Director. Here. Here. Here. Director. Off here. All board members are present in person. Please join me as we observe a moment of silence. My apologies. Thank you. Director. Art, can you please make the motion to adopt the agenda as presented? Yes. I move that the Board of Education adopt the agenda as presented. So moved and seconded. Roll call. Please. Director. Banks. I director carry. I, director. Hazel Lee. I director Jorgensen. I I I I the ayes have it. The agenda has been adopted as presented. Miss Olsen, do we have anybody for the Pledge of Allegiance? Miss Huber, would you, Okay. Since you are in the audience, I'm
002inviting you to lead us in the Pledge of Allegiance. You can come up. Come up to the front. Oh, I thought you were telling me to leave. No, no no, no. Because I pledge allegiance to the flag of the United States of America. And to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. I don't think it's time for you to leave it. Have mercy. Hooper. You can stay here if you choose to. Adoption of consent items. Director Heffley, can you please make the motion to adopt the consent items? Yes. I move that the Board of Education adopts all consent items as designated in the agenda. The consent items are. Approval of regular board meeting minutes. August 6th, 2025. And Personnel Recommendation is August 20th,
0032025. Second. Moved and seconded. Roll call please. Director. Bacon. Director. Kerry. Director. Casey. Director. Jorgensen. Director. I I the ayes have it. The consent items have been adopted. We do have one action item today. The action item requires board action by August 25th and cannot wait till the September board meeting. And it was not ready for board approval at the earlier August meeting. Hence the special meeting today. The this action item is set a quite an item for participating in the November elections. With that, director Jurgensen, can you please make the motion for action item C1? Yes. I move that the Board of Education authorizes the executive Director of Enterprise Operations to execute the intergovernmental agreement. An IGA for the 2025 coordinated election to be held on November 4th, 2025, at a total estimated cost
004of $279,126 to allow for the district's board election, six moved and seconded. This is a new item. Superintendent, call I see. Massoud. I'm coming. Mr.. Good. Good evening. Board. Thank you, Superintendent Gul. Two minutes. This IGA is necessary for us to participate in the upcoming November 4th coordinated election. The district plans to participate in this election in order to place three vacant seats on the ballot. Miss Melissa Olson is our designated election official and has oversight of the district's participation in the election and is here to address in the election questions that I'm not going to cover in my presentation. The total estimated cost has been identified and requires a 50% deposit to up front, and the balance due after the certified count is finalized. The IGA contains the same standard language, and in previous
005years our participation costs are shared amongst all participants of the election, such as school districts, county, city and is proportion to the number of registered voters within each corresponding jurisdiction. The only factor that would cause our portion of election fees to increase, as if a participant or jurisdiction dropped out of the election. An example of that could be if a school district has three open seats and only has three candidates, an election is not required. They would just be filled. This would allow them to drop out and are proportionate amount to increase. The deadline for turning in our executed IGA and our 50% deposit is August 26th. Other important election dates include September 5th, which is the last day for the Deo to certify the ballot content. November 4th. Election day November 26th. The certified
006count is finalized no later than this date and no later than December 5th is the deadline for new board directors to be sworn in. Our contract attorney has reviewed and signed the IGA for legal sufficiency and once approved, Miss Olson will secure the deposit in hand, carry the IGA down to El Paso County Election Office. This concludes my overview, and I'm here to address any questions you may have at this time. Okay. Thank you. Any questions? Director Pincus? I do. The last sentence on the information that we got that's on our screen at the very bottom, the approved budget amount set aside is 204,000. Can you tell me what that is? Sure. This represents the budget line item that you approved in the budget for this year. So it's kind of a standard budget line
007item that you have every two years. It is obviously not enough. And there will be a budget transfer coming soon. Right now all we need is the 50%, which is the 139,000 which you have sufficient funds to support that to come for anything else. Okay. Thank you. Anything else from the board? Seeing none. Roll call please. Mr. Olson. Director Vargas, I director carry. I director a director Jorgensen. Hi. I, the ayes have it, and we got the approval from the board for the IGA and good luck with the elections. Okay. Thank you. That's kind of about it. For the action items we have at the special meeting, I do. Since we have a couple of minutes before the work session. Want a thumbs up from the board on this? Director Jurgensen, I'm going to come
008to you. The board must assign a vote. Rep as the cast be delegate and director. Jurgensen is the current be delegate. Is that something that you are still interested in? You have the bandwidth to do this. 2526 school year as the be delegate. I can we can also talk about the retreat if you want. Okay. Great. I mean, if, the retreat is next week. Is there anything coming with Casb before then or at the Casb assembly or whatever it is? It's not till September. Right? Okay. Then we are good to go. Hang on a minute. Director. Thank you. I was just going to comment. It is the first weekend in September, so it is basically one week and a couple of days after our next. Okay. I don't know if there was. I can't remember
009if there was a deadline or the deadline, but I don't remember what it is. Okay. Well, I'll throw it out there. Doctor Jorgensen considered other board members if you are interested in serving in that capacity, we can have that discussion at the board retreat and, by a show of thumbs at that point in time, appoint a Casb delegate. Okay. Seeing no further business, if there are no objections, this meeting will adjourn at 3:41 p.m.. Our work session is scheduled to start at 4 p.m., so we got a little bit of time in between. Oh. Oh. And. Then. Look.