East Otero School District R1 - March 24th Board Meeting

001please Mrs AA pres Mrs Sia here Mrs Hines here Mr Kidz here Mrs Le of the United States of America and to the Republic which stand one nation under God indivis LIC audience portion and I do have one request yes um sit down good evening everyone me myself as well as Lana high school students this morning were told about these new scanners at the school that will keep track of students attendance throughout the day and every time we exit a classroom it will be kept track of myself along with many of the other students feel as though this is taking away our freedoms as we did nothing to put ourselves in this position we have leaking ceilings and trash cans under them to catch the water falling from the ceiling we have multiple cases of

002bed bugs reported and after reports of extermination there are always more found the school is falling apart and yet others are more worried about seeing how long it takes students to use the bathroom and return to class some may say this will benefit attendants however I disagree with this the same students that continuously ditch class and not show to school are going to continue to do this only 35% of students participate in extracurricular activities these include Sports bands and clubs such as FFA and high team if there are punishments for taking too long to go to the counselor's office or to use the bathroom they are most likely to affect the students who are involved in extracurricular activities causing there to be less involved and we already have little involvement the students that don't care

003about being in class will continue not to care these scanners may not benefit the students who continue to miss classes and not participate but it will take away from those who do what they are supposed to every day the Administration has failed to discipline students and now students are able to get away with more causing the students who don't act out to be punished this students feel like this new scanner system is taking away our freedoms what did we do to lose so much trust that now we have to be timed every time we leave the classroom why don't we use this time and energy to better our education why don't we use this money to fix up the school and make it a safer and more enjoyable environment and just on that note I

004think it all comes down to accountability and we just I feel like the administration just needs to take more accountability of their students because right now I mean we me and K Kinsley and I have both seen it both firsthand and it's just really not very well handled over there I don't see it being handled thank you thank you sence no the approval of the agenda um it is approval of the agenda you'll see some uh some added consent agenda items we have U some names additional names to list as far as hires and then apparently an executive session was like or is it request motion to approve I have a motion and second to approve the agenda as presented any questions comments or concerns um as staff are we performing exit interviews we are

005not performing exit interviews at this time we've certainly talked about it stop it's just something we have take it on yet but I think we should we did the previous District I was that it was very helpful well I think we're trying to grow yeah uh any feedback whether positive or negative and still feedback we need nonetheless um I know I mentioned this other but I would like to see interviews on all staff all right I think that's do we got valuable information previous School District from how many people tell you the truth when you're all right any other further discussion roll call please Mrs AA I Mrs Sia hi Mrs hindes hi Mr kit hi right item two consent agenda so we have uh few items on the consent agenda tonight the personnel as

006we just uh expanded is on there and and I think that's it you have four that were previously on there and then I think we added four as well three excuse me ask question in just two seconds I have a motion and the second to approve as presented questions comments or concerns Mr pman um and maybe the superintendent will address this um in his report do we have a plan um for m n's replacement because she's very quickly she is and so we do have to I could not vot that okay any other questions regarding the consent agenda hearing none roll call please Mrs AA I Mrs Sia I Mrs hind I Mr colit I all right item three minut we have three sets of minutes uh Madam chairperson uh to approve tonight we have

007the special minute meetings from February the 19th we have the minutes from February the 24th and we have special meeting minutes from looks like March the 5th uh to approve and my recommendation is that we approve all three s of minutes I have a motion and a second to approve the minutes of the February 19th 2025 February 24th 2025 and March 5th 2025 meeting questions comments concerns Corrections verying none roll call please Mrs AA hi Mrs S hi Mrs Hines hi Mr kit hi all right item four presentations okay we have three different presentations tonight we're going to start with Dan I'll see if my tech guys can work some M magic over there I hear he's already on on the zoom so Dan Jorgenson some of yall may remember we sat with him at

008there's Dan conference and we talked about uh him coming and doing some presentations for us and some trainings for the board and um so we have we did receive the portion of the easy Grant uh to pay for J Dan to work with us for a year give or take so now Dan's going to talk to you about some of these trainings and and how we might we need to answer some questions on how we even spread these trainings out so with that Dan I'm going to turn it over to you I don't know if you can hear us or not but we're gonna turn it over to you okay yeah I can hear you now the question is can you hear me okay yes I see a nod and a thumbs up so that's

009good all right well thank you every everybody for giving a little time off your uh your um of your meeting tonight so I can do just kind of a brief overview of the program um that's offered by the Department of Education it's good to meet all of you I've met a few of you before I'm looking forward to meeting everybody in person and really getting to know you at this point we can't really do introductions very well I don't think virtually I'm going to jump right into it but um I am looking forward to meeting all of you in person can you see the slide deck okay or not I think I might have to let me get that up here we don't see it right now let's try it hold on here here it

010comes there you go now we do perfect so okay well um good news is it's a very um short slide deck and really the time tonight I want to spend um giving you the opportunity uh askask any questions you might have about the program um so we can get things really moving ahead but uh the program as reset is really a part of the easy Grant and it was something that was applied for uh by your District um for supplemental um supports for your board U I always like to start um this short presentation just saying congratulations because uh it says something about a board to be willing to step into this domain being being willing to uh continue with their development training and um it's always hard to pick up more work because I

011know we have a ton as board members and I say we because um I know some of you know Matt Cook if not all of you um I served on the board of education in Aurora with Matt um and something he would always say is once a board member you're always a board member you're kind of recovering so I'm in that that um limbo right now too I'm recovering as a board member um but it does take time and effort to continually get better at what we do uh this program I think will help help you continue to do that and it's really an affirmation of your commitment to your District a little information myself is up on the screen uh we'll get to know each other more but really my job at the Department

012of Education is to provide support and technical assistance to districts at all different levels I do a lot of work related to data use um State accountability system um and then also the board service the easy board service I am the um uh the the service facilitator so I'm not the only one that does the work but I would be the the main culprit the person you're most likely to engage with uh my background as I said I'm a pass board member to ro Public Schools I've also served in a lot of other different boards and different capacities as an officer and a member bosies and otherwise Charter Schools uh nonprofits and I'm certified policy governance by the international policy governance Association it's a lot of extra stuff I think the important thing to know

013about me is I'm not here to tell anybody what to do I'm really here to help facilitate a program and anything that comes from this program is purely your discretion and that's why I love this role at CD there's no compliance component to it it's how can I work with you to help support what you need help you achieve ends that you need and I have quite a bit of latitude in how I can do that so I can help you with a lot of direct work a lot of um development of resources all sorts of things so um this is my favorite part of my uh job at CD I'll put it that way uh here's a little background information about this program um per House Bill 18355 many people don't know but the

014CD is expected to offer local board trainings uh that support academic outcomes of local education agencies so this is in statute now it's really not defined on how we're to go about that and what we've done is we've got a couple things I mean foremost the first service we put in place was this particular program uh we actually started working on it um it was definitely pre-pandemic I mean that went into effect you know 2018 is when that bill passed uh but we were working on it at that time a little bit before through the pandemic and then after the pandemic the program really kicked off uh but we have this program that we offer and we also offer supplemental training so if if districts aren't identified based on like their accountability status we'll still

015provide some of the training on request if we have the available resources people available really um this training that that you signed up for your district has has qualified for is a service that was created between um with partnership from casby and uh case to a lesser degree in CDE so it's not just CDE doing anything we worked really close for a long period of time even before that house bill went into place uh with the recognition um the boards are critical for the success of their students and the outcomes of their districts so there was a group at the time it was Klay casby some of you know him um you know lesie bogar probably a few of you do and uh Randy black at the time Matt Cook Alyssa Pearson on our side

016Lisa medler myself and others we convened to really develop this program um so it's a jointly developed program and what it does is it combines governance practices uh just just best practices so that's another thing me or whoever the facilitators are down there we're not there again to sell you a particular governance approach we're not here to say oh you need to be policy governance or you need to be coherent governance or what we want to share is really what we've and what I've learned also from casby are really best practices of Highly Effective boards and how that might translate into better outcomes for your kids and that's the first piece of the training so we like to talk about it being two phases the second piece is just focused on the school turnaround efforts

017so what the performance of your District looks like and what your role of a board or an effective board could be in that domain in supporting your superintendent your staff if if at any point you have any questions feel free to just help me to slow down or or wave I see a few of you um but I'm happy to cover anything if that's again this is pretty high level I've got a one pager I can share after this meeting too that you can take a look at but here's really the primary objectives of the program I think I just hit it um help improve governance practices get a better understanding of roles and responsibilities um and and that can look many in many different ways it could also be helping your board establish these

018things in a more formalized fashion to help all your new board members I know a number of you have been on there a while um so you've got a handle maybe on how you want to approach things but we also want to think about the future and what your legacy can be in supporting those future board members and making it a smooth transition so all the work that you've all done together isn't just lost un fortunately that often happens and many of you have probably had that experience one new board member is an entirely new board and it definitely can feel that way so that's part of what this program is uh we want to help board members better understand School Improvement efforts and then develop an action plan for improving outcomes and again that

019action plan could also include very concrete steps that we might take together it could be everything from uh getting more training on a particular instructional model or approach that your District's engaging in it could be creating board handbooks transition plans uh lots of possibilities and we can talk about that you know in the future but um that would be sort of the conclusion of the program is the development of that action plan uh a little bit about the structure and time frame on this slide it's actually pretty quick so we're not going to ask for weeks or anything like that from you um the first phase just the governance piece uh takes usually um actually I won't skip ahead too quick but the total as you can see on the slide the total participation time

020is usually about 15 to 20 hours total throughout the year and there's many ways in which we can deliver or engage in that time uh they can occur during board sessions work sessions it can be scheduled at other times Retreats I've done a lot of you know like a Thurs evening Friday morning all day weekend everything possible whatever really can accommodate you the best as long as we get a worked out um that's it's pretty much uh it's pretty much open so about 15 to 20 hours total and I hit a little bit on this next program content we we cover a lot of different things um there's a self assessment we have different case studies you can look at group activities uh the good news is I don't assign homework it's very minimal if

021I do I sometimes I have a thought question for you to think about before you come in for the session but but really that's about it so it's it's pretty light um and then this training as I said it starts with that governance uh piece and then that helps inform the improvement work any questions on all that Dan on that last piece you and I discussed um how we would break up that training and we talked we talked about you know a current board obviously the whole state has Board elections uh in November and we're going to have um two two particular board members can't run again so we talked about do we do some of the training prior to the election with our current board and then some of the training after the election

022with what would be our new board and do we want to touch base as well at casby conference uh first week of December so can we talk about that a little bit or what you on that you bet and how about if we're going to hold that for just a minute and then we'll throw it in the last because I think that's a bigger piece that I want to get some input from the full board this evening because we want to think about how we want to approach this this work I think I only have one or two other slides um some of you again you may not have been as directly involved with the application but you're you're set to receive $110,000 for your board's use based on this usually what we're recommending now

023is you go through that first pH phase of training and then we'll work together together to establish how you might want to spend that money and there's a lot of latitude on how that money might be used to support your work um again some I won't get into it now but there's it's not a huge amount of money but it can definitely be helpful if you do want to develop really specific things or if you want to go you know see how other boards do things or I mean there's just there's a lot of possibilities um anything really related to training could be used and it says up here if you have additional facilitators curriculum um tools collaboration time really anything and we'll we'll work together to establish a Budget prior to the second phase

024of the program um and then you can think about how you want to use that I won't say anything else really about that at this point but is you know again hopefully that money will just help complement you um complement the program a little bit and give you some more some really tangible stuff from the program this is my last slide kind of messy but um first the facilitation usually uh you know that first phase CD provides the facilitator oftentimes it's myself and if casby staff's available um I don't I don't remember you have five board members or seven yes we have five you have five so have you all you've all met mat cook you did some training down there I believe maybe at one point that's correct okay Matt is one that will

025often times he will tag team sometimes with me to do that that training so there might be some similarities too with some of the stuff he's done in the past um if he's available you know he's in ledge session depends on when we do everything um or others but usually I'll take over on that first phase and then the second phase this is a piece where you can either contract uh with some of that money um CD staff sometimes available that could do that and we can worry about all that later but the up front piece in you don't have to worry about the facilitator you don't have to worry about any money the the only thing we have to really worry about is is scheduling which I know can be challenging um and we'll

026talk we'll spend our most time talking about that but uh I'll jump ahead to that third bullet there are a few requirements associated with this they're pretty minimal so we ask all the board members to take a survey I'll I'll send it in in the email the kind of reminder email which is kind of a where you set now in terms of a board we'll share all that information back with you and then we'll do one at the end of the end of the um training so we can kind of see how things have changed over time we use that to inform our practice to see if we're doing a good job or not areas that we might improve anything we collect is confidential your names won't be associated with it or anything like that

027um and I think that was about yeah I just wanted to mention that one there's a couple other smaller requirements associated with program evaluation and and the receiving the grant uh so we expect back to like chat with the superintendent when it's over to to get their Impressions and then usually the boards so kind of a mini focus group uh a little bit of input but nothing too big there and we can do that virtually um lots of different ways so that leaves us with two things um before we talk about the schedule because I think that's really what I'm hoping to kind of leave here with is some some idea on how we want to approach this uh I want to just hit that wrapup bullet which really is for you it's you know

028do you have any questions about everything I just threw at in 10 minutes at a rather rapid rate and anything that I can address for you as a board or individual board [Music] members at this point the only one I see right now is Gregory so you're on the spot but no but if anybody you have to talk because I think you're you have an owl or something so it's not moving but um yeah um I don't feel like we should go to Cath because cath is the time that we get to choose what we want to learn and what like to our thing and I think that that would be very important for new board members to they want to do Finance they go Finance they want to do this they do that think

029that that would be taken away from what they want to learn I think it should be at a different time so when we say casby it would be on a time when like you need go up the day before or it be on that yeah that Saturday so it wouldn't be during the main conference yeah uh Dan have y'all done a little bit at casby before um we we have done different sorts of training you know it's not uncommon for many boards to have Retreats at casby you know they'll get one of those rooms and then we'll go in and give them an overview or um a little bit of training while we're there um we just have to make sure of course that we make you know respect open meetings lives it will still

030need to be posted this is a training so it won't be discussion of District business it's going to be specific to um governance now there's you know it's the the election years always make it interesting too so if we're jumping into scheduling but if any questions come up feel free to jump in but um just based on where we're at we could actually engage in the governance training prior to casby and then even start work on the second phase and then once casby rolls around then what we do is we really pull in any new board members and we could spend a little time giving them an overview of the program along with the work that's been done so it can actually be a time for transition uh again like I said that you know

031we're talking about 15 hours approximately total but there's a lot of flexibility so as you move through it you're like no this is really really valuable which is what I hope you say um and you want if you want more we can continue with some of the supports into next year that's not a problem and even the monies can carry over from one to at least the second year so there's you know we have we have a lot of flexibility there especially on how we do it I think there's an opportunity though if we do some of it prior because if we do it some of it prior to casby it can actually help with the transition especially where we've have uh maybe some departing some members that'll be leaving that have a lot of

032experience can contribute to some of the action plan and the thought behind the action plan um or maybe even it's a board transition plan that you'd be interested in developing it's hard to say board handbooks things like that some of those things could be put in place to help make it a more seamless transition to the new board um and then also we could inform them and sometimes it might help you um the the current board members that are still on when you have new board members come in sometimes it's helpful to have someone outside of the board itself that can also talk about what best practice looks like um it's interesting how that works sometimes but sometimes uh you know it's just you know and that person if it's me even might say the

033exact same thing as you would but it's having that additional perspective on it that might help support them in the transition so that's something that could be could be thought about but to to get things started no you know if if you're interested in kicking it off sooner we can what we would need to do is just set up two three hour sessions they don't have to be back-to-back days they could be different weeks they could be um usually I don't like a huge gap between the two because those two sessions kind of roll together so it would be you know maybe um set one one week again for three hours in the evening if that works and then maybe two weeks later or even a week later um and they will be in person

034so I'll make the drive down there which I'm I love I'm looking forward to love to see your District haven't been down there um but that's not an issue at all and the time is not an issue either again as long as my schedule's not already full if it's morning evening you know whatever works best for you and if you'd rather just like pull the Band-Aid and do one evening one morning or two back-to-back evenings that's a possibility too so it's it's kind of up to you you mentioned earlier like Friday evening and a Saturday morning a Saturday morning can work it can work yep just have to watch the schedule spot or Friday evening Saturday morning so that's another one if you want to do back toback and just have it have it done

035I mean the first the first session is much more general principles and then the second one is the application of a lot of those principles we'll see we'll read some scenarios um we'll also be looking at your own you know you'll be looking at your own challenges things like that so that's why like if you have a huge gap then it might be a little harder to recall and we'll have more review actually that second session you put them closer together in time it probably reduces the amount of time because it's all still there okay howly are looking to have with first one are we talking like April middle of April yeah I mean that that would work that would work if um the board wants to go ahead and move forward with that first

036phase um in April and then the second phase again a lot of the work get done in that second phase but um as that first phase wraps up I'll be there in person we can decide on how you want to approach it and when and and so forth that second phase uh just given it given how it's organized it could even be done in day so if we have like a retreat or something or Saturday I mean that could also be done but I think the starting point is yeah maybe a the yeah the time in April for that first phase well we have a training already set up April 15 April 15th so the attorneys are coming in to to do a small training course on April 15th and kind of introduce themselves as

037well attorneys into so we can either do it after that wait till May wait till kick it off we can do it in the summer y want to do it having all day or in the summer six straight hours it's a lot City yeah I mean the summer would work fine too if we want to go a little later July August even um and then that would kind of again precede that transition the election Ian something like that would definitely work I know July tends to work pretty well for me um I mean in terms of availability and schedules August could be pretty good [Music] too you know if you want um it might be hard to come up with something right at this very instant I know a lot of you are going to

038have to start looking at calendars and dates uh so you know I don't know I don't know re unless re if you have some specific ideas I don't now no okay I think trying to do it sooner rather than later is important because of the interal if we I don't want to I don't want to have this training and then only have one or two more months of the current border what if we shot for like the first or second week of May so April 15th is going to be the the training from the charties we can go a week after that do that of graduation this GNA be a very time for every so June saying June no I would rather get it open with honestly com with April 15 is to take any

039other days looking at sooner we can execute it is and use the knowledge with the current board we have better otherwise um you know I'm going to get a lot of helpful information that I'll be able to execute for I don't know maybe a month and a half two months and then then that's it okay so with three potentially going that's more than half half your board yeah um okay do we want to do one of those fancy PS I think that's a good way to handle that okay and then y'all want to start shooting for April I'm April and May okay all right I will do that as far as six hours go do y'all want to do like an evening and a morning or do y'all want to do a morning big lunch

040and then an afternoon about big lunch I don't know if that place to sleep or not but yeah and well yeah depending on what day is if I already something on that good for y or fr's not good it depends on the weekend what your during the week I don't have a sounds a little tough to hear so I'm not sure where where you're fallowing are you still thinking the week of the 14th or so basically what you're not able to hear is we don't have any idea that's why I always bring this up to start because I know it can be tough too you know you w to add something the only thing I would say is six like six hours can be a lot I mean if it can be split it's typically

041a little bit better you know it'll it's easier to stay engaged and focused on what's going on and stuff I know that can be hard like I said two three hour sessions backtack evenings an evening and then a morning I know it's hard because of everybody work schedule and stuff I mean those are just some possibilities backtack weeks we could always do like like a April 14th that week one day April 21st one evening that week um you know I I don't know what works best for you but there's lots of different ways we could organize it or Friday evening Saturday morning for a few hours so if the mornings are are challenging because what what beats talking then talking about governance on a Friday evening after work right Greg do you have any big

042obligations right now I can I've got a few things on my schedule but everybody so Dan I'll be sending out a doodle poll to the board with several different options in April and May and I will let you know as soon as something is set okay yeah and if you could send me even maybe let me take a peek beforehand I just need to most evenings and most days will work I can make work but there's a few things if it's stuck in my calendar my great problem so okay yeah Dan I'll include you in the poll as well okay yeah just do a poll and all right see what works out do y have any other questions of Dan at this time good so if if anything comes up feel free to reach out

043I'm happy to answer any questions you might have um like I said I can shoot the slide deck to you my email address is up there um but I'm happy to chat about anything um you know if you have any questions or concerns just let me know and then we'll we'll get things going um also I uh I assume that poll can I forward that poll is it open to anybody with the link for the the possible dates that you were going to send out it's it's not created yet okay well once it is if if I could forward it it' be great I'm going to check with casby and see if they happen to have someone that would be going down to if they do I'll I'll copy them on it okay okay all

044right appreciate it Dan all right well thanks uh to all of you hope you have a good board meeting uh this evening and uh thanks for your time all right we'll see you thank you thank you yep all right bye everybody bye bye okay mam chairperson our next presentation tonight is Sarah Lynch Sarah is here with us uh is with tntp and we're working out logistics right now yes we're good e e from tntp and um for those of you that were at the presentation at the State Board Sarah also sat in the galley with us and we appreciate her coming down and visiting with us she's going to give youall an INT introduction to tntp and some of the things we're going to be working on in our district um over the back next

04516 18 20 months or so so with that Sarah I'll turn it over to you and let you get started thank you uh happy Monday everybody uh thanks for having me it's uh spent the day here it's been great being here um my goal tonight is to introduce you to who we are as an organization and talk through what the work will look like uh many of you have already spent time talking to um and just share with you who we are uh and what we like to be true flick not working who I am I'm Sarah um I've spent I've been in education 25 years I started my career as a social worker I'm a Colorado resident I live in the Foothills in Golden Colorado um I was a seventh grade English teacher uh

046I was a Middle School uh AP and principal um and I managed elementary and middle schools both in Boston and here in Colorado um got through got through co uh I got through CO as a chief of schools and a chief of HR uh and learned a lot about managing through really difficult times um and I've spent probably 15 out of the 25 years in in the turnaround space both as a teacher and as a school leader we're going to talk a little bit about who we are what we do um and then talk through what the work looks like here in Colorado uh you all are now part of a community of folks who we support uh and we'll certainly bring folks together in community that's really important to us um talk a little

047bit about what we're contracted to do uh and then save some save some time for some questions um but before I start um there a lot of Educators in the room uh there are students in the room uh it is a tough time of year uh you all have just gotten through one of the longest short months of the year and uh just appreciate all of the work and effort that goes into making sure students are really ready for what's coming State assessments really matter a ton and I know teachers are working over time with have folks in schools today just uh singing praises for the folks here in your classrooms working hard every single day so thank you thank you for your services so who's tntp uh we're trying to solve a problem uh

048we're trying to we're trying to solve problems with the folks that are closest to students uh we know that the jobs students are going to be applying for in 2030 um most of them don't exist yet and so we need to be thinking about school in a way that is preparing students for the jobs of the future uh we also know that Mobility is declining so uh students who are graduating today are less likely than their parents to make a living wage this is the first time in the history of our country that that is true uh and so we believe that education is a solution to that problem and making sure students are getting uh the education that sets them up for what comes next is really important uh we also know the achievement

049Gap is increasing uh postco we've seen significant gaps in which students are successful which aren't uh there are some things that work and they work everywhere and so these are things that we will be talking about as we think about turning turning things around here for your kids and for your teachers uh we believe all young people uh regardless of where they grow up what they look like uh who their parents are uh serve multiple Pathways to academic e economic and social Mobility um so they can FR uh kids deserve choice choice is freedom U so I know that's why your teachers are showing up every day it's why parents send their children to school and we want to support in that effort we work all over the country I'm not going to spend a

050to too much time on this uh but just want to give you a sense of where we're operating um we are currently in over 4,000 school districts big small very Urban uh very rural um we work on Native American reservations uh we work in New York city so we we operate across this country what do we do um I think what I want to highlight is there's there's no problem that we're afraid to stand shoulder-to-shoulder with folks who are willing to solve those problems uh we also take action uh so we believe um you know I heard Dan say that CD is not here to sell you on anything we're not we're not here to sell you on anything we're here to ask some really hard questions uh and have conversations and be thought partners

051um we also have a lot of experience in train in training and uh everyone on my team has been in a school leader seat um we recognize that that's a really hard place to be so we're excited to work with Jared a uh to solve some problems that feel most urgent uh to ensure kids are getting what they need every single day in every single classroom uh parents should not have to win the lottery to get a great teacher uh and we believe that there are some pretty simple things you can do to ensure every kid day is uh is a positive experience at school so one of the things we're going to undertake is some strategic planning uh at the school level and at the district level we know you all are going through

052a pretty significant uh transition I just listening to you discuss it uh and in the short term we want to make sure School leaders across the district are set up for success for next school year we want to get into classrooms we want to spend time talking to students and teachers we started that work inass classrooms today uh we started talking to teachers today and school leaders today and folks on the ground in classes really observing uh and we want to be ready to go on the first day of school next year so we're gonna spend some time this summer uh setting very clear priorities across the district Jared with the school leaders uh School leaders will set priorities for their schools based on what's happening in their classrooms and grounded in whatever is most

053important to uh the district uh then we're going to get on the ground and start work are going to Bubble that's what happens when you get into the mess a little bit and so we actually want to start strategic planning uh mid to late uh 2025 so thinking about December January of next year uh so that we really understand the context before we enter into that process I think we're most excited to do we've been' been really impressed uh everywhere I go I I I leave the work for tnp across the state of Colorado everywhere I go I talk about re state board presentation and I've actually never seen state board members cry before you all you all really have the right ingredients here uh to create a world class um experience for every student

054uh you have the right leaders in right seats uh and we're really excited to work shoulder to should shoulder with you to really narrow the focus for what kids need um I've just been super impressed uh in every conversation I've had we don't just make things up we don't just throw things at the wall and see what sticks and we have a research arm in our organization that's done National research uh one that a lot of educators are familiar with is the opportunity myth uh what we found in this in this research uh work that we did is that most students across this country are not being challenged they're sitting in classrooms and they are being given work that's below their grade level uh they're often sitting in classrooms with teachers who don't believe that

055they can do grade level work and they're extremely disting enged that is the norm across this country um then uh we studied schools that actually were revering achievement gaps for marginalized students and what we what when we pull that data these are schools that kids are growing 1.3 years every year um and so we studied what they did um they got three things right they got belonging rate they know kids they know what their strengths are they know what their needs are um they get consistency right so as a kid travels across their day and across their time in the district they're having a consistent experience uh in their classrooms and they get coherence right uh which means their day talks to each other what they're doing in math talks to what they're doing in

056science what they're doing in ela talks to what they're doing in history uh and so we take the things that we learned in this research and we help district strategize how to choose curricular how to set up a block schedule that's what you all want to do uh how to develop teachers so that they're they're using the same language uh particularly for the kids that need you have the most needs as a social worker predictability really matters to make kids feel safe when kids feel safe and so that's really how these talk to each other uh and so many of the folks in this room have sat through heting with me already uh and learned a lot about how to do some pretty simple structures which leads to belonging consistency and we'll keep doing that

057where work uh we're all over the country but in the west I want to talk a little bit about what it looks like in Colorado um we've brought families uh and school districts together to really think about how to best support Spanish speaking students and bring in the correct multilingual uh instructional uh practices and curriculum um and Jeffco uh we actually have trained uh all of their uh teachers who are specializing in educating multilingual Learners and then those teachers are then supporting their colleagues uh and in terms of implementing high quality curriculum I know this is on your mind here uh we've worked with Jeffco Adams 14 in Creek Victor uh to really think about how do how do you prepare teachers to execute on a curriculum they haven't used before so that they can

058hit the ground running uh in Colorado you can see we're all over the place uh we're focused on three things we do a lot of district and school turnaround uh we do a lot of strategic planning and Community engagement uh and then we do a lot of school district and state level leaders special development who's 27 J uh Brighton let's talk about the work here uh we have an academic SN shot in process uh this this happened today uh we were trying to answer these questions um how consistently in ela and math classes or students uh getting assignments that align to State Standards uh we're going to report back on you based on what we saw today uh we want to think about how consistently students are being provided with strong instruction related to the

059assignments that are front we're going to report back to you um we wanted to hear how teachers felt uh supported uh by the district and their school leaders uh particularly around coherence consistency and belonging can we use that language a lot uh and how do they experience their work you all we're talking about exit interviews we want to get ahead of that and we want to actually hear from Educators before they leave to see how we can best support them right now in an attempt to retain them we know uh hiring teachers is hard uh and so if we can get ahead of what teachers are asking for uh to really support them in those needs uh we want to do that and then we talk to kids we want to know what their experience

060is like in their classrooms um what do they notice about their favorite teachers what do they want more of what what do they want less of I really excited to hear student of voice here tonight uh the public comment was coming from students matters a lot me your kids are engaged uh so we're excited to report back to what we heard from your kids that's happening uh there's a timeline here uh I'm G to come back done in May and we're going to debrief the results with District leaders and school leaders we're going to set some with with District leaders set some District level priorities um I can tell you what I think they're probably G to be uh I you know you all are looking at math curriculum and really thinking about how to

061implement that in your classrooms thinking about how to support teachers and executing that at a very high level very quickly um and really thinking about using kids time as well I I spent a lot of times in time in classrooms across the state and so much time is wasted for kids uh and what we find is in classrooms where kids are really engaged moment they show up they working on something that's relevant and Rous uh so we're excited to think about that uh what are we going to do next school year um I want team members on the ground uh we will do monthly step packs uh based on the priorities we set this summer uh we'll get into every classroom in the school and we'll determine are we making progress in the places that

062we said were most important um we report that that back out to you uh we will set new goals monthly to make sure that we keep keep the momentum going and we'll also report out to teachers what we don't want to do is come in and say we're gonna do this this and this and never talk about it again and so every month be on the ground having conversations about what's working and what's not and we'll make tweaks along the way uh we'll support leaders both at the district and the school level to really execute on the Visions they set this summer uh and support around priories and initiatives um you know on talking talking with jar I think I really do think it's going to be related to math curriculum implementation of senior goals

063uh getting principles and instruction leaders in classes regularly really supporting instructional practice and improving uh making sure kids are engaged every day uh this winter uh next winter we'll work on a strategic planning process and I'll come back and talk to you more about that when we get closer we we want you all involved in that process uh your voices really matter uh you have the bosses and so we want to make sure whatever we're talking about in terms of strategic plan really is aligned with your vision for the future how do Rees really good wow ree is worried when you saw the number of slides I brought here me 30 slides 29 exagger lot what questions do you all have for me I don't know if I though really th thank you I guess

064so once we start next year will this be a month agenda be a monthly agenda item will be Jared's report and I think Jared could always do a report as to working with Sarah how much they came in what we're doing this month with tntp like tonight Jared's going to talk to you about some work we've done with UA uh recently and the work he's doing TTP as well today so I think that is what you would look for to see Sally um and there will always have reports from Sarah that we will share with y'all as well and jar share and I I tend to come back once once a year and Report out on progress um but if you're feeling anxious or you want to know more I'm happy to happy to buzz

065down here I I didn't have a question I just had a comment that to person today and just see that the partners with tntp and how how great it felt to see other individuals getting that snapshot in our building and having that comfortable feeling when we sat down for that quick to bre this afternoon was phenomenal they identified some of the things that we see as areas of growth they identified some of the things that we think that we're doing well and just the presence of having them and how they address situations was nice it made me feel good that I don't I don't feel like I'm sending people in there making my teachers nervous they know that they're there to help them and that that was clear within just the first few minutes that

066I was there day in that meeting and so I wanted to say thank you I appreciate that and that's important to and having partnership thank you what campuses were you all on today we were at the elementary so primary and intermediate yeah is that it all right well that was that was thank you Sarah so much we appreciate it thank you thank you all right Madame chairperson the next report will be an mtss update and Haley rero is gonna give his to us come up to the hot St I brought with me a couple of our co-coordinators on the project so that they can talk about their as well going to so I'm skyen I'm the instructional coach at the primary school um and I worked with haly and then we brought Jared in um

067as his position was hired and and what we're working on is we're a part of the r a regional uh Team for and we're working with V's for ctss so we're here just H it's your first introduction of whatts is and what we're doing just introduce myself if you don't know me I'm haly Romero I'm the social worker for the district andury officer tell them when didn't SS stands yes so uh mtss is M um it stands for multi-tiered systems of support and it's a it's a framework it's a preventative uh base framework for improving the learner outcomes um for all students uh through a layered Continuum of support um there's five uh components that are under Co TSS and there is a a handout I don't know Jill were you able to get that

068to ad dot yeah I think it's a it's the board off it's a nice little one picture about what CTS says so you can go and read it but truly a good picture of it is it's an umbrella um and it's like defitely don't one I I will attach my know and also then we use the term Co mtss which is just Colorado mtss when we we shorten it you'll just hear us say mtss a lot so EXC us if if you hear about some those more education accurate exactly it wasn't enough to have four letters they had to add so it's the umbrella where multiple things are underneath so it's the check of academics and behavior and community and family support um so all those things coming together um and it really is to

069use to help us to identify provide for supports where maybe places and systems that might be failing or where kids and and and areas need uh supports through tier assistance with been mention um so you know tier one tier two tier three tier one is the base for everyone tier two is the next step if somebody needs a little bit more support we need a lot of support we do a tier three so I don't know if you guys have seen that tier System model visual um and and and really and they'll go get into some more but it really is just it's a place where it houses everything where we're taking look as a functioning District through multiple systems and making sure everything's working together trying to tease out what's working and what's not

070and then fixing and it's really through um data collecting um looking for evidence-based practices and in those supports and then you know looking for those effective systems to really help run and impl Implement practices so and just before we kind of dive in I just want to highlight kind of being the new guy get at the table one of these first meetings that we were able to attend uh they offered um it was almost like a leadership PLC essentially where our principls were going and as as we're talking about these systems of support one um and I kind of have to brag on her I don't want to put her on the spot um but miss Julie did a tremendous presentation on the RTI process and what that looks like at the primary and so

071as we're looking at this um umbrella of systems we have some great systems in place but I think where we're starting to see some inconsistency is just between buildings and across the district and so just I wanted to make sure as we start to dive in and talk about this it's things that we're doing things that we're highlighting that were great in some areas things that we're struggling in others but I did want to make sure that I shine light on the primary and just in that example where the entire section was led um by miss m she did a phenomenal job of breaking that down and that was for principles all through the valley to sit and listen to and steal ideas and pull from and it is just it was a great you

072know first experience of what that looked like and how we're benefiting from this RTI stands for to intervention and that is the process that you go through if the kid is identified that may need additional tier three or so if they need additional supports you can put them through this process and it can eventually lead to them receiveing an IEP but before you put put them into that category put them through these tiers of intervention yeah so that's academic Behavior family so a little bit more about the framework and there's four main areas so the whole child looking at academics um Behavior social emotional um all these things that play into what the whole the kid is as a whole looking at data um like they talked about a lot of what the supports of

073like pulling all those pieces whether it's academic data behavioral data social emotional things looking at all those pieces combined to see where supports need to be U multi-tier uh Sky touched on that those three tiers that all the supports fall into and then really looking more of like the prevention and intervention so that tier one area um what all the kids are going to receive so everything is uh consistent across the board whereas um they two and three are a little bit more targeted but making sure our Universal supports are all um targeted to everybody um and again just looking at those components one thing that we had talked about I'm going to highlight a little bit more when I talked about a central Hub one thing like I said we're having those discrepancies between

074buildings um and what it is an area for growth you know we're such a small community while large at the same time but there's avenues for us to communicate better that we've decided that we need to start looking at with this system um and so having like a universal screener so what is like the step one in this process and should it look the same in all these buildings so that everyone's getting an equable um screening is kind of the first step of that and then you look at those multi-tier systems um going again with the data driven decision making to where we're most Ed Educators have a good gut on what they're thinking but we want to have a gut with evidence just like we tell our kids when they answer a problem they

075should have an answer and then be able to cite the evidence that they're you know that they're using to support their answer we want to have that same thing with the data that we're collecting with all these systems um and then again focusing on that whole child so that we are looking at this from an academic side a behavioral side a social side and emotional side um so that we can really with our community and Foster the whole child so um this is a three this is year three of the grant with Bose bosis is our regional driver so um there's I think I believe it's six different districts in the Bose region that are participating everybody has the same general idea of what they're working on um resources and different things but their focus

076area is different so each district has a focus area specifically for their district and what their District needs far that's a piece of what uh working in on this RIT they really B brought us um working with Natalie just tools that really help us use out a problem to practice um uh what's crazy is we we started this work or I started this work with Haley last year and then we joined up with UVA and it's really a lot of the work of what UVA is asking us to do so it's it's just it's a system so it's it's designed to be used so when UVA goes away and tntb tntp goes away that is hard to say um quickly but when they go away that it's a suain system we're constantly we have tools

077to look at problems of practice and then put some action toward those problems of practice um as a district so the top down bottle so um and what we're finding we did start some work um but through the work with UVA we're really aligning a lot of what we're doing they've given us even more more tools to help us get started on the our problems of practice which is our our big rocks that we're starting and we're doing a lot of work around um so right now like they're just kind of hand in hand like moving and working together um they're not it's not more it's what we should be doing and working through problem through problems of practice so um and then adding in TPT we're just getting more tools into our belt to

078help us really get connected and move forward how often do y'all meet with um the boses and like the region yes so we meet um monthly and I was actually going to talk about that so one of the main things that we do is the RCA Regional capacity assessment and then the DCA which is the district capacity assessment there's I think 20 some questions in different things we score ourselves and we're able to see where we our Focus needs to be um so we've completed it the last three years uh with this Grant and we've seen growth over those three years we've included for you guys to see some of the growth charts of where we are um with that but uh we have established our district or our district implementation which we call our

079did it's the principles um myself Jared and Sky we meet on a monthly basis and we have agenda items that relate to what our regional implementation team is focusing on but also seeing where the work with tntp and UDA um everything can come together and we're using all of our resources um efficiently and then uh we've established our building implementation teams which we call the fits uh so those are principles assistant principles um instruction coaches and then teachers whenever teachers need to be brought in in on that case by case basis they call them umt instructional leadership teams um so sometimes the uh bids and the ilts are kind of infused interchangeably all these aces are crazy um so it's hard to keep them yeah there's so many AC it's hard to keep them straight

080and you need a book all them sell it to boards absolutely and that is a piece that we will work on yeah ing all of this in a WR into writing so that's a a piece that we're we're looking to get to so putting it all in writing making it a formal process and then um a communication plan to come out of that too and one of our biggest things we're going to focus on right now um one of the five components is a family school Community Partnership so we're actually meeting this Thursday with um Jamie Madigan she's from uh Family School Community Partnership and she is going to help us do a deep dive into an activity what she calls I always mess it up keep start and stop so it's mostly a focus

081on all of our engagements with our families and students and the community to see what's working what's not working where uh we can add more supports resources things like that um the funding and different stuff so at the very beginning of the school year we um with our dip we worked on a rubric for um Family School Community Partnership and out of that we realized that the evaluation piece of all of our engagements was uh Missing and so one of our big focus is trying to uh look at evaluating all those engagements that we're doing um whether it's Pi PTO um our ice cream social at the beginning of the year the Fall Festival what kinds of things can we put in place to better support and understand what our community needs and our school

082and our families need um and just kind of sum it up is what our next steps are for this and as I said before kind of identifying that that need for a district Central Hub um as we start to tighten up our systems we want to make sure that we're sharing it and it's it's common between all the building it's com common between teachers um honestly to alleviate some of that when a teacher has a struggling student what do I do rather than it happen to be a conversation and uncertain of a process there should be a system in place that they can go whether it be a Google file whether it whatever it may be there should be a system in place so they can see that and they can follow it not just

083know it because they've been there before but be able to do it so if we have a new teacher step in have access to those resources so that we can kind of streamline it as our goal for that so as we're working in all these processes we're doing all these systems soon to increase our community to increase all these things I'm trying to streamline those processes so that teachers know exactly where to go and then in the same hand how we can trans how we can make it transparent to all of our parents and our community members so that whenever they get a call from a parent and it's going hey we might look into this RTI process we might bump this up do a different reading group for example they have an idea or

084they have an opportunity where a teacher can go look this is exactly what I'm talking about just to give them kind of that information that they don't see that we get to see every day and it's like a second language to us we got to work better at being transparent with everyone else and I think that part of that Central love is having those resources for for our staff but then having ways that we can communicate it to our community as well um and so that's going to be our biggest step is again streamlining getting it at a centrally located place and then how we're communicating it to our stakeholders that's what we're look okay that is ctss all right any questions for our three presenters here that was a lot fast all right well

085thank there's a really great one pager I got that could been my error I don't want to leave that could been my there's a section on this in CBE around HTS there is a lot of information there but it is that's really go it's really about making sure we're getting on track you know also when we set up good systems that are working and reevaluating those systems to make sure they work and then so when people leave I'm not saying I'm leaving but if people happen to go and leave that those systems can continue and it's not re working over and over over you systems for success and not just sys Bas off thank you that concludes our presentation well all right that's a lot that was a lot of information a very minimal window

086item five superintendent report okay so um I want to start by addressing um what cman ask me about do we have a plan uh for M Nelson's departure and we do so what um also will be leaving on the 31st of this month what we will be meeting I believe it's on Wednesday morning at 9:00 a. with a group called Abus and that's one of the two firms that has been working with us this year that they can do any and all things when it comes to financial um planning and financial work in our district so we're going to be uh Heather Shay and I will be meeting with them Shay helps Heather quite a bit our biggest concern moving in the next few months is development of the budget so that's the one that

087we're really going to ask advocus can you we really are going to need a lot of assistance in development budget so we will um again that meeting will happen Wednesday and so I look forward in the meantime Heather's been working with Shane and a few others in our office and Dawn specifically and she has a list they're going over all the things that need to be done and they're checking off the list she's showing Shay a few things like one of the big ones that we have to uh train shade to do is every month we go get our money from State and so they call that a draw down I believe or request for funds request for funds and so we'll be showing Shay how to do the request for funds things like this

088and of course throughout the rest of this week Heather and Shane and I will be talking and discussing all the things that need to get accomplished we also as y'all know we've been working with um Demetri is is doing our audit and we've been working with another individual Lisa and Demetri as they're prepared for our audit we hope that audit we were hoping it would be done by the end of March I don't know if we have a timeline now we haven't from demri lately before since well we just got back today from the week off so we haven't confed today but I hope we hear from Demetri by the end of the week as far as the audit so we can finish up that audit will be the 2324 audit that we finishing out

089and then the last we will our goals to accomplish three audits which would been the 22 23 the 23 24 then our 2425 audit will be done around October November of this year and that will that'll put us back on the proper timeline as far as audits being completed so we will have caught up essentially three years in the year so we're looking forward to that so that's our current as far as moving forward we have sta additional staff to help us out we have advocus firm that's going to help us out as well and then we've got ret treat that's going to be completed in so that's where we're at that um a few of the things to highlight in the superintendent report uh we I I told yall I've been working on Corrections

090on our best Grant I finished up I could think round three of Corrections today we submitted it again he clicks on the Le and then we're all good I did my final submissions today and we're good to go uh we'll be back I think it's mid May when we actually do a presentation to the best board and uh we'll know by the end of that week it's three days in a row and by the end of the third day they tell you whether you got the grant or not so we'll know at that time whether we get the grant for the RO this isort um just not interrupt if for some reason we are unable to secure this best Grant to address the ru issue what is our kind of option you you can do

091one or two things it's funny you ask stantially because Greg and I talked about this the other day um and you just reapply that's your secondary action of plan most best grants take two years to get not because there's just very limited funds so you know on big ones especially you just keep reapplying I think the bigger question that everybody needs to ask that Greg and I talked about at pretty good length was whether we want to reapply or do we instead want to start going through the process of a new high school and I that's a five I would say that's probably a fiveyear process it's a process that I went through and fast forward uh in the L but you have to our long range plan is out of date we have to

092redo our long range plan the long range plan committee would have to come up with the suggestion that we built new high school/ Junior High that suggestion would come to y'all y'all would eventually have to vote to move forward with this until the superintendent move work then you would have to go past well we could go ahead and apply what we did in in my previous district is you apply for the best grent even before you pass a bond a lot of times you don't get those you get ready go out for a bond you try to pass the bond you get the bond then you go back and reop with the best Grant and usually go get it on that second time then then you start developing U you get you hire Architects you

093hire a a representative a local rep you hire Builder and it takes your architect at least six foots to do construction PL we' we've been through that process before but you kind of answered what I was asking let's take the best grants completely off the table let's say that you know we're not going to get it too far down the road your plans what are we actively going to do to address the trash cans and hallways full of water there's nothing you can do without putting on a new room nothing we can patch and patches SLE we patch that room number of times so if you do not secure a best Grant we have no secondary plan of action no well I know we have quite a big Reserve account for this very projects um

094is that a viable issue to replace the roof on our own I would that one SP why spend your $3 million when we can spend some of the state's $ million I would say just you just reup your Grant and go at it and you'll get it the second year so we'd be a year way and you just leave trash cans and essentially that's what you do you know and so we just pray for the best we hope we get the grant we you know as Katie told me um last week when I was working with her on this and this week she said y'all have a very good gr appication but the state and Greg knows about this they still don't know how much money they're going to put to the best Grant sister

095well and that's what the whole reason for line question you know what if that entire program goes away yeah having the bo you know it's reduced substantially you know those are all realistic things but I think we need to be looking at a secondary plan of attack because full trash cans full of water and hallways I've been in the school lately and that is is not a long-term solution and I understand that there are things that we can and can't do but I I don't think that's a viable solution at least long term we could pay for it out of our own pocket I just really I just I think if we do not get it in May I think we're a year away from securing the best even if we get it in May

096to be honest with you like we had to turn in a timeline as well we're going to do everything um that route let's say best case scenario we get the grant back that roof doesn't go on until the summer of 26 I know yeah so I mean we're still going to have a little bit of that problem and that off we another winter of cting snow in problem areas with you know more trash can essentially in the hallway but we're stewards of taxpayer money and I feel a lot better than saying you know what the grant that's coming in the summer of 26 rather than well we didn't get that that Grant but we're going to make a solid run of it next year I as a parent I don't know if I would be

097completely on board with that explanation sitting in this chair knowing those things take a lot of planning and time and a lot of thought I know better than that but I want to develop a plan where we can be a little more clear with our constitu so they understand how big of a SP that is we know because we've been through it but to everybody else maybe they don't really understand kids Fe trash cans full of water and they're like why are weing in should be fixing the roof they now know that it is a very extensive project we've been working at for a long time maybe put that out there so people know we're not ignoring the TR water this is in addition to I don't know what else to say I've been here

098eight months and I got on it as fast as I could you can't me for years past you don't you don't you won't have a good answer and I'm not holding you one but I would like to think just so just in case we don't get it my fingers are really I hope so I've worked extremely hard with good thank you there's no right answer I'm not trying to put you on the spot just the full circle I hear you um sorry no it's quad right it was totally relevant to the conversation for sure so thank you um another part of my um superintendent report was some really good news is um we found $267,300 that will be sent to us um because of a double payment uh about two or three years ago to

099um and so we saw the double payment um we brought it up Don made some calls and they went oh my look you're there so sure enough we'll be getting that money back so we're very excited about that we have they've actually sent us a piece of paper says here's what we found there's reason that's an exact amount it t we find out in yes it was was the PA payment made here was the problem it wasn't that we hadn't paid it we had paid but they wouldn't post they would release it yeah they wouldn't release it because we had we had two errors um from some workers and which is crazy to me that they're going to hold up a whole payment system because of two workers but they did as has been explained

100to me two workers like our workers their workers our workers okay so if anything's wrong or they question anything they hold up the whole post pay so apparently we had sent the money in Heather tells me and it was just a matter of them clearing up these issues I believe it's been cleared up than yeah that's correct he she said it hadn't been updated no but we had made those payments in par just yeah yeah they were made they just weren't put toward our account so yes that has been been corrected um one other thing I want to touch upon you heard uh what in the presentation with tmtp and Sarah she talked about data analysis and looking at data and then also um sky and umy were talking about it as well about the

101data analysis and y'all will see in one of my book bullets there that we have finished purchasing a new data analysis system called Aubrey and we've been working on D and I have been working on the main page of Aubrey which is data analysis system as I just mentioned and we will be bringing all of our principles through training on how to use that system and it'll be used for the mtss process as well as as we look at the academics the um even it takes into account uh attendance it takes into account discipline uh records and we pull all of this into one system called operating and we're looking forward and that helps us to see real data real time being able to address our problems both academically and elsewhere so we're looking forward

102to that training that will be occurring really really soon and I think that's all that I wanted to highlight tonight in my superintendent report unless you have questions for me I am about to turn it over and Jared's going to give a second report here on what the what he's been doing as C you answered a lot of my questions um you follow up on the budget what's our timeline because yeah we're on we got to get budget approved yes the budget is approved let me start from the back from the end and work for yeah start from the end date and work back um we typically are going to approve the budget the last week of June and the budget goes into effect July one have catch about say something wrong um but we

103will start really what we have to wait on to be honest with you we can get started but we have to wait on what how much money is State going to send us and so they will not finish that legislative session until May so really we work hard between May and June to finish that budget um you know the first thing you do in the budgeting process is you take 80% of our budget is personnel and so we we look at Personnel first and then we plug in uh the additional expenditures as well but I would say you know we we're going to go hard and heavy from May through June and be ready to present a budget to yall that last week of J anything else you want to add to that waiting to

104see St yeah so that leads kind of into my second question um when will we you know how many new teachers we need to hire that's a good question we will start knowing pretty quick like next month y'all will approve the teacher contracts tonight's administrator contracts so teachers will know that they they have contracts and then at that time typically when we roll out contracts some will start telling us we're retiring they'll start telling us hey I'm my spouse is moving to another area I'm going my spouse or I'm leaving and going to moving myself so we'll start hearing all of that in April and those jobs start being posted we've already had a little bit of that trickling in and we've started posting some jobs already uh but not much um we as a

105matter of fact we had one person decide today that that job would be posted soon is going to go ahead and retire so um the answer is real soon but it becomes definite when we do those approvals and we really start with see some mement at that time I just know in the past it's been difficult to fill all the spots and the longer we the longer Le time we have the better the better chance we have to get there was there's a big hire I think it's on the agenda tonight which is science teacher was that on tonight or was that that was on the consent agenda that was on the consent agenda yeah so it was big for us to get the science teacher we had had some back and forth but yeah

106well there's more to that story but I won't go into but uh yes I got a angry phone call today I won't go into either but um but yes it's it's very difficult GRE and I've said it before and I'll say it again it's not just us I know it's the whole state we want to be better than that's exactly right that's right yes sir um my last question is I mean I don't I don't want you to spend a lot of time thinking about this and planning about this but and you don't really have to answer it right now just it's a huge what if the Department of Education okay let me I will answer that um there's a lot of fallacy out there right now um about why would we do away at

107the Department of Education and which some of the things you hear out of Washington is we want to put more responsibility on the states well the truth of the matter is in our us con tion it clearly states that education is the supposed to be the the work of each and every St we already run our education department and by the state really the only thing the feds do for us is our title dollars um of course the Department of Education also oversees uh student loans on the higher ed side and then some federal grants as well so there's not and then a lot of the stuff that that the US Department of Education does they send it all to the state and then we'll work with the state he corly I Wrong a lot

108of these grants we're working with the state we're not even working with Washington many times so the money is sent to the state and then we we apply for those different dollars that we might be going after if the Department of Education goes away well I think it's important I think we need a Department of Education for our for our country um we'll still be able to handle most of our functions as a school district just because of our state and and CDE I want to tell y'all they're Wonder our colado Department of Education likes working with our school districts I mean we saw Dan tonight I mean they're very helpful and they want to be here to help versus the other state that I came from that does all they can to snuck you

109out and work against you so believe me it's a honor to work here in Colorado with Department of Education actually wants to help you out so that's a little dig and if you don't mind me getting that little dig in my previous state did I hope yeah just yeah thank you all right that concludes my portion uh Angela I'll move on to Jared's portion unless there's any other questions okay all right um I know Dr bunco kind of highlighted my my as I put out these presentations I'm going to kind of try to always have a highlight for those Partnerships that we have whether it be scap tntp UVA all those all those acronyms um I'll kind of make sure that I'm giv a brief update on what we're at with all of those um

110essentially I don't want to go too much more into tntp Sarah did a tremendous job um really going in depth what they do um I'm really hopeful for the partnership like I said the day one starting things off um was a great was a great kickoff and she's got a lot of great insight um and so I can't be more thrill to be working with them I know we've got plans already for that may date um where we're going to sit down and look at the data that was collected today and then we're going to work with our administrators to put together a plan so that when we go to do professional development in June we have a game plan for what we're focusing on um and we're going to align that with our work

111with UVA um transitioning over to UVA so that University of Virginia in Arlington um they were here on the 26th and 27th of February um when I say they Ashley I sh remember her last name off top of my head Sadler uh tremendous they came in they do somewhat of a of a leadership for our administrators but they really start to look at what what data we're collecting towards our big rocks I know we said that before um have they kind of broken up with any of the Bedrock or any of our big rocks to you guys before or anything like that um essentially two of our main big rocks is that we're going to have we're going to ensure that there's effective use and access to high quality instructional materials for kids and that

112we're going to establish and build a capacity towards a l vision of instruction that's essentially the second piece is a tool that we're all using districtwide that we work with CDE to develop as a tool that we can go in get a snapshot of what our teachers are doing and do they um is it matching what our biggest goals are which is are we teaching to the level of rigor we want are we on task for what we're doing and are they going to meet the goals and so we're really working towards that with this group to identify are we making progress towards those goals if not how we can kind of change directory for that um we work on that with a 90day plan so every 90 days they're reassessing um again are we

113meeting our goals are we not how we can address those um with uh again I had started mentioning that Central one big thing from this last visit they came out with was how we can share our Resources with our staff so again even with trans transparency between what we're doing with ubaa to all of our staff members I know that was one one big takeaway we had is that the staff sees that we're doing a lot of different things a lot of good things but sometimes they're seeing admin doing things rather than just even hearing a clear voice from the district office saying hey we're doing this in partnership with UVA or kind of giving some of those explanations and again I think it's that lack of having that Central Hub and that that Central

114resource for people to hear from to hear that strong voice and what we're going and why we're doing it and so again it just reestablished that need for um a central of to communicate with our staff and sa groups um uh one one huge thing that I really like so as we started using this tool um it it began as just our you know a tool with just our administrators using CD came down um I believe it's Dr Sam Snider he came down and he really worked with all of our teachers just to kind of build all of our administrat just to build a a coherence piece on what the expectations are what that looks like you know for myself as an evaluator there's always sometimes where I go and I'd see a teacher give

115a give you know this lesson and I would know that they did that because they did something else just know them and but I was basing things off of assumptions this has kind of allowed us to move away from assumptions and again away from our gut instincts are what we think is happening to get a clear clear snapshot of what is realistically happening in those moments so that we can collect do data on it and then make informed decisions on them um and again I know I'm trying to slow down a little bit but if I keep rolling don't hesitate to inter um so as we move from UVA onto escap that's a student center and accountability project project that's where we're essentially working with a ton of the schools in our area a ton

116of the schools in the state and we're working together to identify specific components of efficiency essentially on uh March 10th and 11th we had sccap come here unfortunately one thing that in the short time I've been there that I've seen has kind of been a a downside to being a part of sccap is that we're so big compared to a lot of the schools that we see you know I met with the superintendent where she had talked about if she two of her teachers on a visit 50% of her teaching staff was gone and so I mean when you're working with seven teachers in the in a whole District versus I mean we have like seven Educators in the room it it's just so whenever we want when we take that on it becomes a

117bigger process I guess is what I should say is comes a bigger process is to where for them to fully give us an evaluation we were going to need like 30 evaluators to come in um and they were not able to do that this time and so that was kind of a bummer with sccap is rather than looking at all of the components they looked at just one section of the components and that was learning and climate and so they kind of came through um they do a bunch of they do student focus groups parent focus groups they do um administrator focus groups they go in they go observations they look at all of our online resources they look at all these things and then they evaluate us put together um data collection and then

118share that back to us from the district level and the school level um and then again one huge goal that we had from this last trip was just the learning climate and that it was safe and welcoming it felt like across the district the learning climate was there um people wanted to be here it was a welcoming place when they came in they spoke a lot about the CK where anytime they entered a room our kids are greeting them our kids have jobs they take pride in that um there's a there's stewardship to that and so they they did a great job with that one growth that really pulled from that was the learning dispositions and how we can really work with our kids to have a better growth mindset um the way that I

119see that a lot is you have um where kids might be engaged but it's more of a passive like they're doing it they're compliant they're going through but it's not necessarily active and that's one huge threshold difference between scoring really high and scoring mid is that you might have kids that are able to do yes okay this is on the board this is the objective and do it versus having kids that are wanting to lead that and that's our goal and so that was one glow as we pulled from that that we want to work and get our kids to kind of establish that different mindset and then um again as soon as we get our goal is as we work with escap we're hoping that and I can't remember the exact month but we

120had met with the leaders at escap to try to come up with a better solution like I said they only looked at two sections The Learning in climate they didn't give us the four other sections that are a part of scaps and we didn't have the reviewers so we're working with them to try to reestablish a date that they can come back and bring enough presenters that we get a snapshot of the entire district with all all the sections um it's just we're struggling because they they don't have the manpower to do it probably um and then yeah day-to-day um just day-to-day CEO stuff one of the biggest things that I can say right now is the instructional coaching position is uh huge um the the amount of work that that Scott and Carolina have

121done with me just in the last few weeks of looking at we can best support our teachers how we can best plan as we look at this curriculum that's coming how we can best plan to support them and get them the professional development they need we've been having a ton of just a ton of meetings on that Weekly how we can look at that how we can look at our state standards how we can look at sharing those with teachers just really in-depth what we're doing on a weekly basis um I can't stress enough meeting with those two and getting to have that um and then hopefully get to have that position with the high school would be a tremendous help and then that is all I have all right any questions morning through one

122of our previous meetings you touched on escap and you kind of thought maybe we shouldn't participate anymore we we think about it and Jared and I have had a number of conversations we believe uh that escap is a wonderful tool and for for me to be able to actually sit it through and the process that happened um in March was eye opening for me in a lot of ways but as you've seen tonight we have a lot of other arms in fire so I almost you know and Jared and I talk about this a lot is this one that we could say hey not that we want to give up we want to put it on hold for a year or two while we focus on tntp finish up UVA we've only got one more

123year of UVA we've only probably have one more year of mtss so we've got some things finishing up but um we've got some some long range questions to answer you know one of the things that Dan said tonight is um the strategic planning I think it's something that the board uh discusses as well because what I prefer to do is have our principles focus on this objective of of raising our academic performance we have to and then there's other objectives and I've talked to Jen and Ken Jen and Ken um there things we want to do at the secondary schools that were're not as focused at the elementary school talk obviously that would be career and Technology education um career Pathways certifications and and such working with their CH college but we've got a lot

124of AR in so for to get back to your question to say are we going to post phone possibly esap I think it's a discussion we need to have that's a long if I can throw my two in just again in the short I know it's just been a short time I've been here but in that time I can see there's some benefit of our teachers getting to go like I took a couple of teachers to Burlington for instance and we spent a couple of days looking at those and being kind of that that analyst of seeing what they're doing well um it does prepare those people and they go when they go on those trips you learn more about what other people are doing you're learning about where other people are failing so you

125can take that back but I definitely would agree that if we were able to have all of our evaluators and able to get honestly the tough conversations that we need to have from those Outsiders saying hey you need to grow here or you really do this well how can you how can you you know use that momentum because we're not getting that side of it is is where I really struggle with it if we were getting all that all that data back and all those numbers back that we could make actionable and not just a gut decision but getting that data from I'd feel 100% in but I really feel like right now we're getting a little bit of the data but we're sending a lot of resources to other in getting some but not

126getting the best pay for a buck is the best way the way you pay you pay to B how much I forgot hea you remember it's 30 maybe yeah maybe I and even just the logistics of a trip to trip 36 it's gonna cost oh three or six I'm waiting that's the big yeah 3 or 6,000 and then a lot of traffic we said five or six groups out this year maybe more than that I may [Music] a maybe the first yeah it's been a while where this entire room was than like it made one point we did but only every four years you get two day visit and that's what we were just supposed to have was the two visit so that's the hard one to do then we will have some one day

127visits annually and then actually one of the years you have an online virtual thank you a virtual visit not exactly sure how that goes so really this was the tough year now they feel bad that they weren't able to build are you know what they were obligated to us and that's why they want to do the two-day visit again in no so get it so yeah okay thank you J for helping out on that all right any other questions all right item six discussion mam chairperson our first discussion tonight U actually GRE had asked us to put this on the agenda and I don't want to put it all on it but I want to let give yall an opportunity to Le this it's about housing discussion and do we want to discuss this board

128looking into and I think by the way in your occupation that you would have I know a littleit you know a little bit about this yeah um about possibly looking at some teacher housing renting teacher housing uh to teachers as we try to uh recruit more teachers to come to our area that that could be one of the obstacles um I know one of the things going on in our town is there's people that are buying up houses that need to be remodeled and they're remodeling those houses and and preparing them that might be a way we want to look at this as well but with that Greg I'll give you the floor and see what you want to say about possible housing I don't want to drag this out too long um I just

129kind of wanted to throw it out there and see what people's appetite to think more about it or maybe explore it and if it you don't think it's a good idea it's just an idea and I got it from reading a couple of online articles about some districts and other parts of the state mostly on the Western Slope this is a common practice in the ski areas I mean we're not we're not ski areas obviously so and they're doing it purchasing houses departments and renting to teachers as part of the recruitment package I know I've heard it almost every meeting I've been in since I joined the board Recruitment and Retention is a huge issue for us and that's an issue that I'm interested in seeing if we can improve on I just thought this

130might be one extra tool and to can just kind of a doubt I I recently I went to legisl Branch uh I sat next to a gentleman from County and he went on for quite a while about it but a lot of their properties were School properties so it was like the bus barn had apartment so it was like different than what you think on certain aspects so I think that that and also they did the the phone so I talked to him about that too a lot so like it would be really good to talk to them the other districts because they're they're definitely willing to to tell us about that kind of information I think gather the information and then have a discussion about it because it is interesting and how they do

131it if they are SK areas so they have and I mean I don't want to turn to District Real Estate already in real EST Angela two cents Sarah Sarah would this be something [Music] that I don't know that's I don't know don't the I don't have any answers here I think that it would probably be more for brand new teachers especially if you hir people late you know and I don't know maybe y'all can help me because I'd need some help on this too but what is the for instance the apartment R life in for AR is there a lot of apartments that can be Ritt by people is there occupancy problems in apartments rent houses Angela is there rent houses I see I've seen a few signs but not just a ton of for

132signs but um now and Greg you made a good point say to you as well it's a lot of the scar Aspen you afford to live has been upon carbon down or Eagle parts of Eagle because that's near veil by the way um even tell you right they have a tremendous amount of housing um they the teachers just absolutely can't afford to live in these areas question for us is is do we have that problem I think obviously inar what you say but the housing costs around here are much moreable the eagle and in the veil and so forth so um so yeah uh so my opinion on the matter is I don't think I could get behind supporting purchasing any houses with taxpayer money when it's supposed to be going to the education of

133our children uh from a professional stance working in the real estate industry I can tell you that the housing market crisis that we had here a couple of summers ago where houses were just flying off the shelves in two days rents were ridiculous because house prices were ridiculous like everything was moving so fast I can confidently say we are no longer in that market that vote is gone um I think you know the city of Los anes has had two total home sales so far the entire year wow I have seen the rental list go from obsolete to extensive I mean if people are having issues finding housing call me I know lots of people who are looking for tenants um all that to say you know we didn't have apartments in Lans that were

134really ready to go the chest apartments are being renovated there's a secondary location over on Lincoln Avenue that's being converted into Apartments you have the um oper housee apartments that just changed ownership you have ownership taking place at the apartment sets upstairs of like Edward Jones that bank area so you have a lot of new things changing hands where maybe it was a problem in the past people are starting to invest the money locally to kind of improve the housing situation I don't think uh finding a house is very difficult but I also was very comfortable in that space um so I have worked with teachers who have come to the area at the fact I worked with you you shot the place to live rather easily um and I brought four or five houses

135probably I brought in several several teachers the same way just brought in the city manager the same way um who was able to get into his home and get started so um I don't don't think you know we're in the same kind of Market where we're the rents even the rent prices they were really rediculous there for rather than $1,500 for a one two-bedroom house that's crazy to me that's two house PS um but we're coming down more into a regular Market houses are sitting on the market a lot longer you have sellers that are willing to negotiate because it's not on fire anymore um so I don't really believe that you know that's a an area we should go to fix some of our more prominent problems because that Stace is expansive and you

136know you're G to have to get a property management person and what does that like do they carry licens who's going to really you know how does all that work that's a very long conversation um I applaud you for getting creative with it um I think the SK areas use it because they are such a tourist destination those prices are high all the time we don't I mean vport school but we don't really have that problem so I I think right now I I would encourage you all to give it some thought but really kind of just stay positive and look at what's going on around at least L hun uh we did have that project come in last year withc and they built brand new homes they built brand new duplexes um that was

137something that you don't ever see anybody building anything that's weird um but look around I mean that's changed the vibe of our community is changing and I just encourage you all to one things we can do is work on I know you just rattled off a bunch of them but maybe at our office we can have a list of here's some apartments you know I put together a list of here's some phone numbers of some apartments you can call here's some rental you know I don't know if y'all keep a rental list anybody else we have a list um that people who call us to get on but we don't really hand that out freely you know we don't really work for free but um if you contact the real estate office Rema down we

138will provide that to you and the reason we don't just hand it out is because as things get filled they call us to take them off or they have more availability we're constantly monitoring that list so they don't get unwanted phone calls that's why it's not available online anywhere you got to come talk to us um but it is available and it is quite ly that's just my two sents on the matter but if you guys think it's a great idea I'm open the hearing again I think we just main wanted to have a conversation about it we just all right next one item B cell phone policy so I did want to mention to y'all and we got an update recently from case and casby that there is a law that's that's going through

139where the law is going to have all the school districts um have a cell phone policy they're not going to tell you what the policy needs to be what they're going to have you develop in they have cell phone policy um but as you know you all know I go to my share of of trainings and we start in the summer and I've gone to the winter conference and even even the training at casby when I was at casby the only conference that or meeting that I went to that was St REM only was School District's talking about Sone polies and so this book has come out I've given each of yall a copy of this book um called the anxious generation if y not seen it but in specifically in chapters 10 11 and

14012 they start talking about um what the government could do to try to help with some of the issues with kids being on the phone a lot too much screen time not enough outdoor PL time um they start talking about what they think schools should do to help with this um which is essentially you mentioned talk to the people in Eagle my friends my fellow superintendent and um Grand Junction has put out a pamphlet that talks about what they did to eliminate cell phones usage in their schools and I think I'm going to I'm going to kind of Steal grg line I'm not here to make any decisions tonight I just wanted to throw this out there I think all you know all policies and decisions come in good time and I think that we

141ought we need to start talking about it because the time's going to come and I hope it's after May that we're going to get this policy Jill's going to get this policy about cell PHS and we may have to add some language in there about what we want to do with the management of cell phones in our district so I think it's a good conversation for us to have and to start to have and being prepared when we get this policy from May or June that we're going to be reviewing um I will tell you that this book references a lot of good ideas as far as uh what the schools could do not only with use of cell phones but also in just they call it play you know essentially uh time that students

142would spend out in in Recreation and how much time these kids get and U would I give all y one as well so um and I think that's something that we ought to have conversations with Julia and Claudia about J funny about is um you know how much recess are we providing to our kids what does that recess look like you know it's funny in the book they actually said don't buy a million dollar play gapes you know buy hay bills essentially so um that kids build their own forms and make up their own games um another part of this book talks about encouraging our kids and I think our I think our town when I talk to the city manager I want to this with about this is really been do soon which is

143kids walk into school and they talk about how that's important where you know kids can and should walk to school and brings responsibility for the kids so there's a lot of good ideas in here that I think that we ought to kick around but I think the cell phone is definitely one so I'll just leave that open just again one just open up a conversation about this I'm off for it I have my kids under the bus I have a teenager in my house and I am I am very big on I give inst instructions one time I think I do a pretty thorough job of being clear with my expectation and I was you know I'm like did you do this and my poor GI she has the sweetest heart that that kid can

144not stay on to to save her life and she has an earbud in one ear and she's got her phone on her hip and I'm like did you check the dryer she like nope I forgot I'm doing it now okay I see you 10 minutes later from the did you check the drive oh I'm doing it now I forgot and you know finally what it takes to get that accomplished in my home I'm like give me a father because then I'm able to take your earbud out of her ear the distraction off her hip the Taylor Swift that's coming from her voice you know I I can put an end to all of that and lo and behold all the laundry yeah quick so I carry that over to her classroom she was wearing her

145earbud and I monitor my children's grades because I'm That Kind of parent and I her grades do this and I go to parent teacher confer this and I ask her teachers what's going on they like well you know she's really distracted I'm like well how many times did you correct like well we don't you know she's a teenager he's got to be chared herself I'm like how many times did she have an ear butt in her ear they're like oh all the time we cut that out and now that you know some of the teachers at the Junior Senior High School they already did this if my daughter goes to math class she wants to use the calculator just to turn in her cell phone just to trade her cell phone for calculators genius that

146is genius you know Mrs bur has a Bo at the back of her room where you can walk it up and charge it what teenage kid doesn't want to charge their phone you know so these are all things that are already being implemented and I think it's useful I gave a presentation to shirra school and they asked each one of their kids they have like a shoe organizer hanging on the wall so the kids can see their phone so they're not oh no my phone but you set it at the back of the room and the teacher waits for the phone to go on the thing and then they come to their desk and they give them a moment to really engage and then they began instruction and those kids we talked about we talked

147about financial advisors in real estate and I don't know those poor lovely children were really engaged with active listening and questions and something that I found quite dry but they were engaged because they weren't on their phone they weren't listening to they weren't you know when you have no other choice but to pay attention you actually absorb some things all of that to say that I I'm really behind that I think it's a good way sorry ladies um but I do think it's a good way to really kind of redirect what we're trying to accomplish because we're putting the administration through the render to get on bar it's only natural that we raise the bar for our children as well well said you know I think if we move forward with some of this I

148think there's a number of steps that we would go through so the first one maybe the first step that we would go through would be like a workshop with this board here but now let's bring in our administrators and set them around this table as well and let them tell you what they see as well what they deal with and all the rules and such they deal with I think that's important I think another step would be to bring the some students at different grade levels in here and get their what they see as pros and cons uh to cell phone use in the classroom because they get distracted by other people using them as well but I think and then of course some at some point we'd have to have a parent meeting as

149well to get input from the parents very that's what said you don't have the and you don't tell them like some people think that you're going to take their cell phones completely away and we had a board number at the legislative thing freaking out 15 minutes about how the time that we live in and things could happen in a minute and we want kid to have access to the phone and like she went off for a while and all those like we're all getting scolded and so it was like you have to realize that not everybody's going to think that same way so we have to educate them about like hey Eagle uses the same thing put them on the back of the door your thing there I mean if right there right there there's

150a number ways to do it and I've seen the shoe organizer what you call it I've seen that I've also seen I told you all the story about when I went to the gar Brooks concert and they we had to put it in the block bag but also you know all the teachers have its lower magnetic block and if you have the little magnetic key you can unlock them pretty fast you know like and I don't think I don't think all I'm sorry and then not all grades are the same we haven't even mentioned the word grades so like K through six for instance he ansers no no zero and I think we're already there at P six but then now the question becomes what at seven and eight and then what at 92 you

151know and so like and all the districts do it different but like my buddy in Grand Junction seven to night was no more and but after school they wanted them happen why is that important after School in seventh and eighth grade you start going to band practice you start going to sports practice sometimes Sports get let out early sometimes can practice gets cancelled sometimes it runs long so that's important to have those phones at that time that's by the way talk about your k When I bought my kids by you know it's mainly because of sports and being able to contact them in school but I think I mean I'll try to summize this I think these are all the things that we need to have a discussion about and I think that policy coming

152in really soon so I think it's soon that we should maybe have this workshop with our administrators I think would be the next step and then bring some kids into the fold as well and and then have the community Buy in meeting as well and there may be there may be a couple of community Buy in meetings um but all a lot of districts have already gone through this and we won't be the first by no means and so uh and it's a process and we'll just make sure we have that proces Sarah did you you don't have said anything bring back were like started cell phones yeah you know I joke with my kids all time you know my daughter was 13 when she finally got a phone and she was like the much

153younger kids have now and that's not a problem but you know when we used to get to the internet it made a great crazy noise you guys don't understand that crazy noise you're too young don't think I think it's an appropriate time to have the conversation considering the day in oh oh my all right well then I'll we'll continue to look maybe at a workshop and continue to move this conversation for but again that policy perfect item C uh Jared I'm gonna let Jared lead on this the k6 math curriculum this has been a long time coming Jared it's all yours um so so looking at math is is kind of the curriculum we're looking at one piece that makes it kind of different than most is it essentially is the basics of illustrative math

154it's just a free online resource you got to go through Publishers so essentially we determined that Kindle hunt kind of captured what we what we needed or what staff had said this is what we Most Wanted and that was to have um Co hard copies of everything like teacher manuals um student workbooks all those types of resources again ler of math doesn't provide any of that goes through a publisher so what I've been doing is I've been working with Kindle hunt to look at what those resources look like um one thing is I've continued my research that I found that Kindle hunt does a great job of giving all those handout resources but they don't do anything on the backside to enhance the online resources of illustrative meth as there some other like Imagine Learning

155is a good example where their expertise is all in the online systems and not on all the printables and so what I'm doing right now is I met with Kindle hunt I started started kind of secure a package that would include all of the elll resources we were looking at special educ special education resources Community Resources but they they didn't not having that online portion um made me feel like I didn't want to overstep and miss out on something if we could combine and work with two Publishers or what that needed to look like so as as we started look at Kindle hunt and had to decide on all the printables I was really happy with but I wanted to research these other um publishers see if there was something that we could include because

156honestly the price between what they were starting to look at versus other curriculums I looked at it was almost a third to a half of what I had normally seen in the in the you know my previous position and so I didn't want to um I didn't want to just instantly jump on just the publisher that had the printables I wanted to see if there was somebody else that offered printables and um all the online resources or if we had it within our budget to be able to look at getting both Publishers so that we were able to offer everything um to to basically our kids and teachers um again one thing that I think um is going to be huge is if we just do with the grbl getting resources to families having things

157that they can work on at home and click and go is going to be a little bit more Out Of Reach and so I just want to make sure that we exhaust everything before we make a decision I know when working with kiman they gave me a time frame of About a Week turnaround with it once we make a decision and pay them they can get it within a week um so I'm not too I'm not too worried about that timeline again I just want to make sure that we are either getting the right publisher or we're getting multiple Publishers so that we can get all the resources that I think um all had like I know this process has started many many months ago yeah claudo was part of both primary primary and intermediate

158we had teachers pilot both um and I know they kind of looked in a couple of different resources and try to decide which they like best best and was kind of a cross with that illustrative and reveal m be in of the talks um essentially what wasn't quite um in depth looked at and correct me if I'm wrong but was just those other resources it was like we got the Kindle hun stuff we got all the printables we loved that we just didn't realize that there was this whole other side of all their online resources that other companies had developed that I want to make sure that we're not missing out it's still rigorous like this oh yeah and that's oh these are like what we used yeah it wow no it it's tremendous the

159one thing that's different um and one thing that I've really I've kind of been a stickler about I I would call myself annoying at this point is um every time you ask a company for professional development they always promise that they'll give you professional development and I've been a teacher when I sat through professional development there was actually a sales pitch and then I've been an administrator where I thought I was getting professional development from my staff and it was another sales pitch and it when you're when you're already asking your staff to give up that Friday to work and it be as as intentional as possible it's really frustrating to do a sales pitch and it's the last thing that I want for anybody um the sales pitch should already be you know to

160me at that point into administrators front and we don't after we paid them we don't need to hear any more about the sales pitch um it's time to get to work and get that and what I have been working with Kindle hun um is is really looking at scoping out how many days inperson training we getting with them versus if we do that online system how many we're getting from uh because essentially what it does is illustrative math are still the trainers but Kindle hun becomes like a contractor in sense so we set everything up with Kindle uster math comes here and again I'm focusing on making sure that we're having in-person training so like right now for instance I'm looking at two full days to start next school year I'm looking at an additional

161day in the fall I'm looking at an additional day in the winter and then within that they have components that allow us um essentially to work with our instructional coaches to be able to do basically PLS um so professional learning opportunities um on a weekly basis if we wanted to um and learn how to coach that and so I'm really pushing them on that right now they're not wanting to be as super transparent on what exactly that looks like but I want to make that pretty black and white um if we're going to spend the money I want it to be useful one thing I've heard every person tell me and I've talk him about this math curriculum has been that it is the great you will have the the greatest outcome it'll be far

162more than every other program but the learning curve on it is difficult it it takes more training it takes more there's going to be more frustration levels that we as leaders have to coach our people on and Coach our teachers on to get through but the end result is going to be much greater so I'm just trying to ensure that and again with that you know with that um obstacle in place another thing that CDE has recommended um I actually reached out to a couple of cosos they have also recommended was hiring on like a math specialist so for instance I know I think the uh K I can't remember her last name she met with us with tntp she's a math specialist where she kind of does a contract work where works with people

163just on illustrative math and essentially you lay out what you're looking at a scale for professional development she helps organize that to make sure you know that my game plan would be appropriate for what that curriculum needs or usually needs for the um and then uh yeah go from there and so for right now like I said we're looking at the online we're looking at the printables one thing that I really like that is as as we're starting to narrow this on and we get through these testing Windows is Shifting to that April to April or March to March mindset which is where we can start getting um our online materials into the hands of teachers so they can start experimenting it before we go into summer because we don't want August to be our

164day one we want the end of this semester to be our day one so that we can start we can dip our toes we can have the failed lessons we can go did you even understand what was going on iron out a ton of that stuff so that we can collect that data and then give our questions and frustrations to make that professional development as intentional as it can be um yes other than that um is kind of where I'm at with with that math curriculum and like I said um with being the fast turnaround I'm not quite as nervous with that I just want to make sure that if we're able to bundle it and make sure that all of our professional development needs are met um before we do any um pricing or

165anything like that right so else um aost it now sorry online stuff would it have like basic things where parents could help or learn so ENT yeah so essentially right now um everyone like you could sign up right now just to to have an account with I am doesn't matter who wants to do it math anyone can sign up and have that so parents can have those same accounts um essentially if we went to the another publish that have that those would be beefed up so any of the like for example videos was one thing that came to my mind it no part with Kindle hunt or uster of math is they like a video Lesson or a video addition to it and the reason why is because they use a separate publisher that uses

166all those online resources interactive games those interactive lessons all that comes from another third-party publisher and so that was kind of the pieces that I was missing going man I'd love to be able to send a kid over with this on a weekend and their parent parents know exactly where we're working or exactly what we're working on and they can access it from whatever they want at home whether it be the the you know the printables that we sent home that week or the online resources for extra support you know whether it be an El support all those things will be embedded in that and that's my goal so that we can send it home and get all the help from home too and bring our community into what we're doing on a daily basis

167I remember it came back um which is we've talked to uh Sam y'all all met Sam of course CDE doesn't endorse any one particular product but he sure gave a thumbs up even to the last two that we had he gave a thumbs up tntp gave a thumbs up too and you're moving in the right direction so we've asked a lot of outside sources Jared you talked to a number of school districts that that were looking at this as well and got feedback from a lot of other districts as well so we've done our homework as far as asking other people that have used this product what they watch well yeah per for Success I'd like to say yeah yeah exactly some of it's pish published some of it isn't some of it's you know

168somewhat correlating but not specific the only data I can tell you is I haven't come across a single person that told me this was the wrong decision yeah even with escap uses H district and know highly ended it CD especially with this one you know with the primary look and everything on the clock things like that one thing that I also wanted to make sure is we're looking at these curriculums and we're vetting them and making sure that they're research based um CDE publishes all their recommended recommendations for ELA for math for Science and they have all these programs that have all been vetted by the state so it kind of gives you a starting point in what has already been vetted by the state what they're saying is they're approved list of curriculums um

169so that uh you kind of gives you a a narrow scope and what you need to look at or what and this is this is on there and I wanted to make sure that it was on there so this is clearly this question is clearly going to demonstrate that I don't have kids in the district um is there from for 7 through 12 is there a math curriculum that we use yes I believe so um I'm not sure the name off the top of my head Jim do you remember what it's called um 7 through 12 ma Mapp you okay I was thinking I knew there was one 78 um one thing that I oh sorry might I'm well my my point for asking that question is whatever we choose I think it would be

170important that it integrates well with what we're using so essentially it's it's a K12 program so I kind of thought about that as well that is this something that as we start to you know we start to find success with our primary and intermediate and that we want to adopt um for our Junior Senior High um they do offer a K12 progam um and it does look like they're starting to dabble into a little bit more of offering kind of some of those within the high school level but offer some of those higher end um kind of like PR col courses um Within that as well that was the that was the hope the Title Wave to come of success and trickle it all the way up was the was the hope and they have

171the resources to do it it was just going to be what can we look at what can we control what can we collect data to show that we're making the grow that we need just because we heard this evening how important consistency across the board you not wrong yes all right thank you jar thank you moving on item seven unfinished business Madam chairperson we approving for the last time uh some revised policies and again a lot of these deal with Title 9 issues uh and for the revision from the 2024 Title 9 back to the 2020 original title 9 so that's almost all of these except there is also one policy on a there's two two polies the last two GBE and JS there you go so my recommendation uh to the board is that

172we approved the revised policies as listed under the [Music] subject second I have a motion in a couple of seconds to approve the aforementioned policies second reading questions comments concerns and it's kind of jica refers to our student dress code it's a very interesting read uh because our code okay I I understand that nobody wants to be the Dr code enforcement person because that's not a fun job um and I tried to talk Gail every coming back said because she is the dress code police um but I just think that now that we're discussing it and we're approving it again with some Visions I would really really really really like to revisit that at some point because I I see um sources of trength videos we posted on Instagram from our Junior Senior High which

173are wonderful yeah but they're wearing uh mid Rift tops with just sweaters that when I went to school you know you zip it but now they're just wide open and we have pants that are shredded to high of heaven and you know just lots of short skirts and shorts and we should probably revisit that at some point I like that idea I think that we could U and if you want me to bring this up with my administrators I can do that and then we can come back with rision to to J I hear you even like cem ask anything it's it's it's gotten wildly out of hand I okay we can read this sure thank you any other questions about any of the aform mention policies comments or concerns hearing none roll call please

174Mrs AA hi Mrs Sia hi Mrs hin hi Mr col hi all right new business item eight new business we're getting there um item 8 a is shared results of board self analysis I think that we're quite ready to share the results of the board self analysis uh there's one board member that did not um complete their evaluation so it's thank you but this her policy does have to be completed by April 1 um for policy vaa why don't we um like to say something about board self analysis and what you thought about it if it's not complete do we still fulfill Our obligation I think four out of five is probably pretty good as far as comp I think that we could call that pretty close to I mean we can definitely go through

175it and if something more is needed somebody will tell us no okay and then we have to approve why don't we make a few comments and then we' need a motion to approve the s it's not an action item it's just discussion does anybody want to go sharing results before s out um so most of a lot of ofine were those those were mostly all mine as well and a lot of those I couldn't really speak to because I I don't know developing or effective I've been at this for quite a lot longer than everybody else um I will say that I like the tool a lot better than what we previously used for for he BS um our previous Reverb would like feel up on time ready and prepared for me like what is

176that accomplished I didn't know um so I I thought that the question more Thoughts From Me on you know really are we um our sub statements are we making effective decisions B so certainly good thank Stacey I definitely like it I like how it it goes through everything like uh Vision uh leadership and accountability and then board government policies and uh Communications and Community reflection finances and resources like I mean it goes through everything and ethics and Leadership I really like it um I went through it I I did a lot of it and it also asked to top my Reflections um you know I I it's developing mine was a lot of develing there's only a few effective I would say we do have to have a lot of training I believe um to

177get to the point where we need to be um just a lot of stuff in there but I was like wow you know that would be good to implement that oh that's that's nice so we do do that just I think about it you know what I mean like it was just some really good things you know so I really like the tool I really do and then I like that next year we can look back on it and see where go so I like that I just one of the things um I don't know what I don't have anything to compare to so um I did find some of the questions difficult to answer um along the lines of uh communicating to the public um because I don't know how we communicate to the

178public I don't know how we do that really and that's one of the reasons why I don't think I Mark ineffective but it's developing I mean it's it's a districtwide problem yeah so we got a lot of good stuff going on but nobody knows about it right and I think Dan's going to help us a lot with that and I think that'll be part of this process I our sure good point thank you Jill do you think we fulfilled Our obligation I would agree policy states the evaluation of board operational procedur shall be completed by one of each year so it doesn't give a quot on number how many have so we did our job if not please let us know all right moving on Item B so Item B is approved revised uh administrative

179pay scale salary specifically mainly focusing on B business managers uh pay scale and that was provided in there um I just think that the the business manager is an extremely extremely important position um I think it needs to be one of the top paid positions in our district I think that you've seen over the past well you've seen this year can't speak for past years but you can you've seen this year all that we've had to go through to catch up U from and not Heather Heather's done a fantastic job but for the years prre of of this business managers that weren't doing a good job and so if we're going to attract the person that we need to come in here with experience to help us out I think that that that's why I

180wanted to focus on on raising this um this pce scale for this particular um position I mentioned that um I I've talked to some business managers in surrounding districts that wouldn't come here because even though they're much smaller than us they make more than what we are currently paying uh that was this and I'm kind of going over my U some this is all in my secet report as well um and again not to Heather's fault but we spent over $45,000 this year with two different firms uh to help catch us up for many many years of not can't not good County principles and practices and we feel like we're in much better shape now than we were past but I think that it just goes to show you we've spent a lot of money

181this year just to try to help us count catch up in our County practices um I just think it's very very important I I talked to Sarah today and I'm sure she would share this with you that she did a little looking around and that a lot of the districts are around us to pay more than what we do this position and again we are the large District in this area so with that I'll I'll take any questions that y'all might have um about this particular subject so sort of just so I'm clear even what we're approving for the business manager we're still at the low end for the surrounding area I think that this pay scale will get us caught up and maybe just a tad ahead and I will tell you what I

182think that this will help with with is if we're able to attract the Press we want we won't have to expend $45,000 a year you know to get proper help to get CAU out so I think that this will help offset some of that payment substantially should probably say then again she said you should probably do a motion and I said that's a good idea thanks J you been a motion second have a motion and a second to approve the administrative support St salary schedule questions comments concerns yes and am I reading this correctly the business manager will then do maintenance no no that's we are swapping two pay scales so uh we are swapping the pay scale on the far right and P scale on the far left and again I think that the

183business manager needs to be making needs to be the second or third highest paid person in our district and then we are going to and this is you're going to hear more on the on the one on the right at the next meeting I I want to go into more depth there but we're going to be looking at um combining some positions and revising the pay scale on the on of the I don't really want to talk about that one tonight if I could prevent it but we are going to we're literally almost swapping two different BS so what we're look what we're discussing tonight is only the business that's correct just I prefer this but I do want y'all to know what the plans are going forward and that's why you got she tonight

184even that we're focusing on good position and again I want to say something that I told Sarah earlier today I think this would have come next month had it not been um I think we have to get this St so we can probably post position because we post the job pay scale position so that's why we're a little bit rushed and for that I want to apologize that this is a little bit rushed um but I think it's important that we approve business manager piece so we can get the job listed with it thank you so much yes so now you're going to get my lecture about steps hey scales and steps are I think are used a lot of times to say this is where we're starting you at that's the no If you

185hired somebody that had five years experience they would start on step five and so that's why you see 25 different steps on here rarely do you hire somebody that's down there on steps you know teens and 20s most of the time you're get these people and they're up in single digits of experiences and so it is where you start and then that would be the starting salary of the person with that much experience now after you have that starting spot like for instance this year and we have pay scales for everybody including teachers and what all those numbers represent is exactly a 2% rise what we would like to do is get more than 2% race so there's people in our district that would start or maybe we're on step two or three and now

186they're going to get hopefully a 4% raise or a 5% raise or a 3% rise so a pay scale is the starting point of when you're hired how much money you're going to make and then raises from then on out will be determined by the SCH and you will determine that when you adopt a budget in June last we ofe we determin you will be determining how much R people are get at the last that is excellent question asking so did I understand you that step is a year that's correct steps are typically looked at as years okay yeah a years in that particular um occupation of some form like we may get a applicant that's not worked in the school business but might be a CPA accountant and then you would have to try

187to calculate how many years have they worked in this industry to try to figure out where you would place the Bas so just to follow up on the increase so let's say somebody comes in at step five step and they get you give them a 2% raise does that move them to step seven no no they would always the race has nothing to do with the steps that's correct okay the ra will have um the raise will be determined by the board to try to help recruit and retain our teachers so the Bas scale can stay the same when would you change your Bas scale teacher pay skill is probably the most important one because when a person's looking at whether they're going to come to work in our district they want to see how

188much am I going to make and so that's why the pay scale is just you don't have to change pay scale every year I would say probably every three or four years if you've made enough advancement changing pay scale to keep up with the rest of the state but besides that rises will be given yearly they'll be decided by this with this which will3 that's correct and I I apprciate the talk I this talk about so I too hard but BR and Jared you said the exact same thing should be the second highest p position in the district and and let me just come through my space concerned ree you're that paid you are now in a position that we've never had that we paid High we've ever paid and now we're looking at a

189potential third person so where we're going to essentially try to recoup some of that this CH is coming down the line what so you're asking us to go ahead and approve this essentially what about the job you're going to give a person with no experience $111,000 but what are those job responsibilities the job responsibilities remain the same I mean this is extremely this job has a tremendous amount of responsibility this job actually also supervises two different um employees as well so um there's a lot it it's I hope that that changing this face feel prevents us from getting somebody with some your experience always superv other yeah she supervises did did the position always supervise two other positions um yes one time only well theoretically Don is is is your employ as well Don and

190Shay Shay is M yeah Don is our or chart is and Don's with HR and I think it belongs there because HR in the in the past it was only one they had the bookkeeper and not the pay what did that change when I started in this chair the business manager supervised the HR and the bookkeeper but I don't know exactly what year that was changed just so I I just am reading you what the or chart says and yeah last [Music] to be competitive we you know we could theoretically entertain less than the big junk if I wanted to do that my we're to abely we're looking we're not really looking at set one we're looking more like no I would think that n or 10 kind of that's A3000 difference yeah I hope

191we get somebody step by you know something to that extent and you just asked around we didn't do a market analysts or anything like that to see if like the other districts exactly on the to I just I real and we can't really compare with like Lamar or like Trinidad because they their economies are different from ours so we can't really base off with that so that's what we got to look at is like districts that are completely like our and it's so hard you try to do the best we can because our district is unique we're we're in this part of the state but yet we're big than everybody else but again there's school districts that are much smaller than us that are paying more for this position than we are there's one particular

192person I talked to makes would be in line with this pace scale and her district is 300 students that's let's just say close let's just say in but managing the public education system for 300 students is drastically different than managing a district of our side so while we may be comparable in salaries I mean how much how much bookkeeping work is she really doing for 300 students she's doing all the same work you have all the same accounts you know it's and on a much less grandio scale right so like instead so that's a quarter of our size you know we have 270 employees that get payroll every month you know things like that this other person probably has 80 that they run payroll for 90 so you know qu of what we do but

193do they have all the same accounts sure they have all the exact same numbers and all the exact same accounts they deal with um so yeah I mean it's still very it's a very difficult job I can't it's very difficult job Heather works and I don't want to speak for you but she'll I know she's up here many Fridays and many Saturdays because she cannot get her job done Monday through Thursday I would say Heather puts more time in our office than anybody else in our office and that's just the truth and that's a compliment to you and I appreciate what you do I appreciate it too and I know that she can do the job that's the thing she's you know our books have come out okay with audits so far but the thing

194is is we don't know if we're going to hire somebody that they say they have all this experience and then we we get it you never knew all you can do is do your best but I what I do know is that if we increase this pay scale we'll have a better chance of getting who we want and if we don't I don't think we we'll be lucky to get an app I I think we need to analyze the market and I think we also need uh a job description exactly what the job description is we have a job description stac we do and it's extensive yeah here's here's the problem I hear you but I've got post to job this week with a pay scale and if I post this job this week with

195the with the current pay scale I just don't think I'm going to get the applic I want any more questions or comments hearing none roll call please Mrs AA name Mrs Sia no Mrs Hines no Mr Kitz I all right item C item C is uh declare critical shortage uh we do this so we can hire retired um teachers essentially and and just it helps us out to be able to hire retire people make a motion to approve Declaration on a critical shortage second I have a motion and a second to declare critical shortage any questions or comments is this something that we need to do every year to we'll be doing it this time again next did does this um what if it's a retired I know you talked about recruiting retired teachers from

196surrounding states does this help us in that process at all they actually can come and work for us but no no problems they come from another state it's mainly in state hires any other questions roll call please Mrs AA I Mrs hi Mrs Hines hi Mr Kitz hi all right item D um we have a list of uh administrative staff employees that are up for Renewal and my recommendation is that we approve the administrative staff employees that I've recommended on the document make a motion to approve the administrative second I have a motion and a second to approve the administrative staff employment renewals any questions comments or concerns hearing none roll call please Mrs AA I Mrs S IA I Mrs Hines I Mr colit on all right item nine executive session does anybody need

197that a five minutes pause for the cause because we have been chair for a very long time um before we do that bu do we need to I guess we need to do the break before we go into session is that correct um you can go ahead and do a motion in a second to enter and then take a break and then come back in and enter okay do we want to do it it's up to you how you let's do it beforehand how about just a few minutes Run come back okay I'm dep parted you don't you get to go home I'm going chair out Ste your chair I'm Notting for this next section e e e