001of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right, Mr. Alexander. Roll call, please. >> Mr. Albbright, >> here. >> Mr. Alexander, present. Miss Carla Brady, >> present. >> Mr. Brett Miley, >> present. and Miss Robin Reer >> present. Next, we have approval of the agenda. Mr. Hartman, do we have any changes this evening? >> Actually, uh, there are no changes this evening. >> Wow. Oh, that's new and different. All right. I'll entertain a motion to approve the agenda as written. >> So moved. >> I second the motion. >> A motion and a second. Further discussion? Hearing none. Roll call, please. >> Mr. Albbright. >> I. >> Mr. Alexander votes I. Miss Brady >> I. >> Mr. Miley >> I. >>
002And Miss Reer >> I. Next we have the consent agenda. Is there any board director that would like to pull an individual item off for consideration? Hearing none. May I have a motion please to approve the consent agenda? >> Also move to approve the consent agenda. >> Second. >> I have a motion and a second. Further discussion hearing? None. Roll call, please. Mr. Albbright. >> I. >> Mr. Alexander votes I. Miss Brady. >> I. >> Mr. Miley. >> I. >> Miss Reer. >> I. >> Next we have the board members report. Who would like to begin? >> I can begin this evening. >> Um, it's been a busy couple of weeks. It seems like we've come right back from the holidays and jumped right in. Um I was a representative for the CCEOE quarterly meeting.
003Um representing as a schoolboard director. Um I previously have sat on that committee or that um yes that committee as a uh community member and that's the um Canyon City Educational Organization for Excellence group. Um second thing is I participated in my first um instructional review and that was last week at Washington and I brought home so much joy and a few germs and um I that was absolutely um a highlight for me of uh of the week and the month to be able to spend time in that school. It's beautiful and what they are doing with those kiddos is also beautiful. And then I also had the opportunity to meet the Colorado State uh board of director Kathy Gahart last week um and had a short meeting with her and Adam and that helped
004me as a new as a new board member to better understand um on the state level what the uh board of education is working on. And I think that's it for now. I can jump in. Um, usually I always have something that I've done in the district. Um, and the last two weeks, you'll have to pardon my excuse. Um, wait, I didn't do anything other than emails and staying in correspondence with the rest of the board of directors, because my daughter got married. We had to put down our family dog. It's just been a very crazy couple weeks. So, that's where I'm at this weekend. >> Congratulations and condolences. >> Sorry about your dog. Um, okay. I'll go next. Um, I got to wait. I have to first pull out my um cool pad with
005all my notes on it. Um, with my board report, I have lots of notes this week. But, um, f first thing on my calendar that I got to do since the last board meeting was be part of the interview team for our new director of curriculum, instruction, and assessment. And I always enjoy those opportunities to work with our colleagues in the district through that process. And um I learned a lot about our district. I always learned about our people. And um we had amazing choices and amazing candidates. And my first comment to Adam after we were all done was can we find a place for all three of them because I loved them all. So it's nice to have that hasn't always been the case in interviews that I've been involved with and um it
006was really nice to be part of that. Um, I also was part of the Washington Review and I've been part of the Washington Review for multiple years. Um, and the growth is um, palpable and both the leadership in the building and the the feel of the building and what's happening in the building and I'm sure um, their final results will reflect that. But I just personally want to say that it was palpable to me and I was very proud of the staff. Um, the third thing, my wife and I presented at CES's first career exploration night and we did a performing arts pathway kind of presentation where we talked about we both have the same degrees but we both took different career paths and what other career paths have come from this and we've talked
007about former students who also did music for us that work for NASA and work monitor deep space energy and all those kinds of things. And then we created an um a CES anthem to the tune of the Raiders of the Lost Ark as the big biggest explorer I could think of, but I was afraid the kids wouldn't know what I was talking about. But I figured their parents would know who Indiana Jones was. But the kids were great. So it was it was a lot of fun. And we were able to incorporate skill. Here's something that we should know. We were able to incorporate the skills and traits almost all of them and their their discipline philosophy in the anthem and we didn't have to explain a single thing. They knew what they all meant.
008They knew that what they were there for. They were excited that they were in there. So, um that was a really cool feedback for me in my new position to see. Um and then I just returned this morning actually because I got delayed because of the snow. Um, I went to the my first CASBY board retreat for the CASBY board and um, that was very interesting. I have a lot I can share with the board. I'm still reading it all. I told Robin it was like drinking from three fire hoses and I won't go into more detail of what I told her, but um, it was a lot to take in and I'm still digesting it all. But um I did learn a lot about what we're all going to be called to be more
009involved in advocacy with our legislators as the money gets tighter and how we can play a bigger role in that. And my role and not just for our district but for our our region is huge. It's includes Colorado Springs, PBLO, um all of Fremont County, um way north and way out east. So, it's it's a huge district and there are three of us as regional directors and not not all regions have three directors. Um, I did learn specifically that something we're going to have to watch out for the specific ownership tax that the governor is eyeballing right now. We went through details about that because Kathy Gart also came and talked to us the day after she spended time with you. And so, um, that's something and I and I texted Glenn right away to
010find out how much we were on the line for because not every district's on the line for the same amount. Some districts really are getting hit hard. Um, but, you know, for us it's 434,000. That's a lot for us, too. So, um, but they are hoping that whatever we do, the districts will combine strength to protect and push back. So, um, and I did learn about a couple of things that would help us with, um, new teacher housing. Um, a new, um, loan program that is in its final stages and looks like it's probably going to go forward where in our region, I believe, um, 16 new home buyers, um, new as long as they work full-time for the district and get a low interest loan without PMI, which makes a big difference. um 100%
011financed, zero down. So, that's not a lot, but you know, I want to make sure that we're in the front on that and we can offer information on that for new staff that are trying to get here and get into a home. So, but I can share more about that later and I'm excited to be back. I I decided to stop and watch the Bronco game at my daughter's house in Denver and came home that way and then after I just bundled up and left and I don't know what I was thinking. I watched the fourth quarter of the game and they were covered in snow and everything and then I go out driving and I start I get to South Denver and I think no I'm going to get a hotel. So I just
012pulled over and I got about 20 minutes from my daughter's house and got a hotel to come home this morning when the road when the roads were nicer. >> Yeah, it was it was a home game, Todd. >> Yeah, >> that snow was Yeah, >> I know. It was really dumb. I get that. I get that. I should have known better. And it was pretty pathetic because yesterday was my birthday and I sat there and ate cookies or cookie dough ice cream alone in a hotel for my birthday. There you go. But it was fun. >> Oh, hard act to follow. >> Yeah. >> Maybe you should go last every um I also did the the Washington IPR and I think it's interesting and and I want to point it out. Um, this is my
013first year doing Washington and I was asked by uh a couple of people said,"Wh don't the school board have continuity and you do the same one every year." Well, we did. That was Todd. But I think it's also important to occasionally have a new set of eyes, a new set of ears, somebody that hasn't um, you know, done Washington before. And that was me this time. Um, but I got the same vibration. And I think that uh that all of us did that they're doing really well. Love what we saw. Um it was it was a really good experience. Um, adding to that, um, at the end of the year when seniors graduate, um, they go back to the elementary school, um, where they spent the most time anyway, and they walk around in their
014cap and gown, and it's kind of a, uh, a completion for them. But it's also very nice for the staff and the students then too to see that you know what this is kind of the other end of the spectrum especially at the elementary school. So my youngest daughter only spent a couple of years at Washington but I was counting and she was counting. There's only three staff members that are still there from when she was there in early elementary school. Just three. lots of turnover and yet a fantastic school, a really good IPR and they're they're doing really really well. Um also went to a couple of basketball games um and we were talking about weather and things like that. Um getting games rescheduled that where other school districts couldn't play when we were
015still in school. Um as an example, there's a game going on here in about 15 minutes. Um there's another game tomorrow, there's another game Wednesday. Um so the schedule just kind of gets packed. Um one of the games that I went to, I noticed up in the stands that there were um several officials up there waiting at the JB game to do the varsity game. So I went in and went up and talked to some of them that I knew from my time at the high school. And I just want to give a kudos to one of them. Um Bob Markham has been an official for basketball in our region and I don't know how far he goes or how often he takes you know jobs in Colorado Springs or Buun Vista. I you know
016I know that he gets around but this is his 50th year doing basketball as an official. And I say that because Dave Laughlin will tell you that if we can get an official to do 10 years these days, we feel like we're doing really, really well. And this is his 50th year. Now, just doing the math quickly, he's got to be my age or older, and I couldn't do it. >> He still runs up and down the court. I mean, he's he's not like an old man out there at all. He's still doing a fantastic job. So, so that's my kudos to Bob Markhamm. >> Tough all tough acts to follow. So, I was part of the closing session of the gifted education monitoring along with Tim and Adam. Um, incredible kudos for the whole
017staff. The one thing that stuck with me most is they said that our advanced learning plans are the best in the state. And they said a lot of other pretty wonderful things, but that's the one that just kind of stuck out because best in the state's a pretty big deal. Let's see. I was I attended the quarterly facilities corp meeting, the executive construction meeting, and today a URA meeting with our council. So, thank you everybody. I appreciate all the hard work you do. Oh, and I'm looking forward to the Lincoln IPR. All right. No awards and kudos tonight other than what we've already mentioned. Uh we have a couple information items this evening actually several including the policies. Uh the first one is a SOP GBK payroll discrepancy resolution presented to the board for information.
018It's a new standard operating procedure from HR director Jamie Davis to provide a unified and consistent process for identifying, investigating, and resolving discrepancies in employee leave balances or compensation. This SOP ensures timely correction, regulatory compliance, and equitable treatment for all employees. The next one is file SOP KHC- A advertising in school schools and the district presented also to the board for information. It's an update to current standard operating procedure to transition advertising and information distribution to a centralized digital flyer platform, eliminating physical flyer distribution and improving efficiency, consistency, and oversight. All right. Next, we have a presentation by our CFO, Glenn Hayes. He's going to give us a midyear budget update. here. All right. So, we're going to do a midyear budget update. Um, all right. So to get started, if you look in the
019lefth hand column, fiscal year 2526 adopted back in June, uh, as we're building the budget for 2526, just have to make several assumptions. Uh, just make some good educated guesses on some material that's not quite known or all the details aren't in place yet. And some of the things that we that we put together, our October FTA pupil count came in at 3,38. When we did the actual pupil count in October, the number was 2,964. So, a bit of a drop there. Next line down, we had anticipated a the funded pupil count. The number that we actually use in our total to to calculate our total program funding was 3108.1. That number actually came in at 383088.3. When you do the math out for that, our total F program funding dropped from 35.7 million to
02035.4 million. So, just have a a few adjustments there to make. Just working down the list a little bit further, the net assessed valuation, we budgeted, well, we anticipated that to be 410 million. That actually came in quite a bit higher at 423 million. What then the math kind of flows through. Um you can see our total mill levy that we actually will end up collecting is 16.3 million. The impact of that on total program funding though there it doesn't really have an impact at all on that total number that 35.4 million. What that means is that we're just going to get a more of our school funding from local property tax as opposed to money from the state. But that 35.4 million is going to remain unchanged. I'm just kind of working a little
021bit further down the list there. Um some of the other things that as far as the PAR contributions or the Medicare contributions, none of that changed. Minimum wage, we knew what the number would be um when we put the budget together at 15.16 and that hasn't changed at all. Um some of our debt based assumptions, that number changed quite a bit with the net assessed valuation when it came in at 423 million. The calculation that's used, you take that times 20% and you arrive at that 84.7 million down there. You subtract our outstanding current debt of about 55 million and that leaves 29 million that's available for your remaining debt capacity. I don't believe that we have any plans to use that, but that number is there if we if we did need that. Going
022back a little bit, here's a nice little summary of of our student counts over the past several years. Unfortunately, you can see the number is kind of on a a downward slide there. Um, last year we're at 3018.5. This year the number came in at 2964. You can see that on the upper left there. The orange column, the pupil count, that's again the number that's used in our funding calculation. That went from 3196.7 last year down to 388. Um, that's probably unfortunately the trend that we're looking at as we dive into next year's budget as well in coming years. So, we'll just have our have to have our hands full and and do the the math on that calculation. In the lower right hand column, you can see kind of a a history, a line
023graph over the past several years as well. And you can see kind of in the near past there was a gap there. The blue is our actual student count and the orange is the number that was used for the the program funding. In very recent years, those numbers are coming closer together. And I think that's going to be the trend as well too, just with some of the changes that the state is making where the num the number that we use in the total program funding is just going to be a little bit closer to what our actual funding is. And again, that makes it a little tougher, too, in the declining environment that we're in. We did benefit from five-year averaging in the past and then four-year averaging last year and then this coming
024year it's going to be three-year averaging. So, that'll just be something that we'll have to do the math on and tackle appropriately. Um, before we get into a detail or two, just wanted to hit a few highlight summaries here. If you look at our first fund for the general fund, that's kind of, you know, our our where all the accounting really happens is in that general fund. At the start of the year, we anticipated that the beginning balance would be 8.9 million. We did all the books for last year. We saw how the dust settled and the actual number is 8.5 million. You can see that on the right hand column in the revised column. Uh so we had to make some changes there. So right off the bat, the number dropped 400,000. So then
025we did our calculations uh with the revenues and expenses. did the best you can with kind of what's already happened um what you know is going to happen and you try to fill in those big numbers there to the tune of 40 million not an easy task u but then the way the math that works the way that right hand column works you beginning fund balance of 8.5 million you add your revenues of 40 million subtract out your expenses of 40.3 million and your ending fund balance lands at 8.1 million what you want to note there is that the ending fund balance is smaller than the beginning balance. That situation has happened to us the last couple years. Um sometimes, you know, that's happening. You're you're going to plan for that. Um and maybe there's,
026you know, a plan behind that. As a school district though, we do know that the the number is kind of going down in in the wrong direction. So, in the upcoming budget, we will we will want to tackle that and just try to correct that trend. Um, some other items, the preschool fund, it's at 129,357. We did purposely plan to end that one this year and we will do fully expend that and the ending balance will be zero at the end of the year. Um, the food service, you can see made a pretty sizable adjustment to that as well. um to the beginning fund balance to the tune of 346,000. Again, that's just basically when the dust settles on the last accounting year of 2425, you arrive at a number and that becomes your new
027beginning fund balance. But you can see that fund is also kind of in the same boat as the general fund that we discussed a minute ago. The ending fund balance is less than the beginning fund balance. Again, just something that we'll want to work on as we go forward here. We'll talk about the grants in just a moment, but that one generally starts at zero and ends at zero. The activity fund, that's our 23 account. That's the one, that's a big one as well. That's generally all the student athletics and activities fall into that one. You can see it also begins with a zero and ends with a zero. We'll talk about some challenges with that one though. Those the the challenge that we have with that is just we offer a lot here at
028the school district. in that revenue column. I'm sorry, the expense column there. Just kind of is on an upward trend as well. So, that's just something that we'll um you know, just have to just have to tackle and and see where we can make some progress on that front while still keeping lots of programs available for the kids. Um not too much really to talk about in these next ones. I'll point out the building fund just because you will see lots of activity in that one, but do know we have lots going on as you probably know. Uh we're we're doing lots of expensive um construction pro projects throughout the school district and as we near the end of that that number is going to be dwindling down. So that's to be fully expected there.
029Um not too much excitement in these as well. These are just some other funds, but I'll I'll talk about those in just a moment as we maybe look at a detail or two on some of these others. Just to break down the general fund revenues. Um just in a pie chart you can see that most of our revenue comes from the state share uh that we were talking about just a moment ago uh you can see a smaller amount the second one is from local revenue. A very small amount comes from federal revenue and the upper little sliver there the upper leftand corner there's a small sliver there and then finally you see a negative number of transfers. What those transfers are it is a revenue of sorts to other funds. We do transfer money
030to Mountain View Core Knowledge. Um, we kind of collect their student count and send it off to them. Uh, we do transfer money to that activities account and we make a small contribution to our to the grants number 22 account as well. So, here's a big one. Um, the general fund expenditures by program. What I did, you can't see it quite well in the lower right hand corner. I did include last year's numbers, but they're kind of hidden behind that toolbar. But they're very but the reason I added those is just so you'd have a reference point as you're looking at this pie chart for the present time. And basically, if we could see behind there, you would see that the numbers are pretty darn similar to last year's actual percentages. Our biggest expenditure is
031instructional programs at 57%. Last year's average was right in line at 56%. The next one that comes in, I want to say like if you look down at pupil services, that's 5%. same thing last year. The big one in blue over to the left is the maintenance and operations at 13% and that was also the same as last year's actual. So I do think as we're working through our budgeted numbers, we're pretty darn close to the actual expenditures that we had for last year. Um so finally the general fund expenditures by object. And here's the big one. The big blue on the right is salaries that are paid to to the district employees. And the next one is the orange is those are the benefits and those are also right in line with last year's
032numbers. They come to about 81% somewhere in there and that's you know really where a lot of the district money goes into our people. So as we start to look at a a newer budget next year with smaller uh student numbers uh well these numbers will have to adjust accordingly. And I do apologize to that in the lower right hand corner that it just didn't fit, but it looked good in my office when I put it together. Sorry about that. All right. So, this does get a little small here. But this is the general fund. But what you can see, if you can see it on the left hand side, there's three years of actual numbers. Then we have the adopted budget that was adopted in June. And then finally, the revised budget on the
033right hand side. Um, but just kind of like what we were talking about earlier, we made some adjustments in the revenue columns where we knew things were adjusting with the changes in property tax and the changes in state share and the total revenue. I don't I can't quite see it from here, just over 40 million. So, that went up just a bit actually. But then we looked at the expenditures as well and that number also went up as we made the adjustments. Those adjustments are are tough to make, but again, what we looked at was just the actual expenditures about halfway through the year and then we added items that we know are on the horizon. So, um that expenditures column changed to 40.3 million. At the end of the day, if you take your
034beginning fund balance, you add your revenues, subtract your expenditures, you're left with your total fund balance at the end, which in our case is 8.1 million. So, if you can look in the lower leftand corner, and I do apologize, um, kind of small to see, but I'll know this now for the future. Total fund balance, just kind of follow the numbers as they go from left to right. I believe it's saying 9.1 million, 9.3 million, 8.3 million, and again, 8.1 million. So, what you want to take note there is just kind of a declining fund balance, something that we'll just have to address as we move forward with with future budgets. uh the 19 fund, that's our their uh preschool fund. Again, as we discussed a moment ago, just just as we planned it, it
035should be ending this year. We had $129,000 to start with, and by the end of the year, we'll have that down to zero, the food service fund. Basically, just what we need to know with this one, again, we did have a pretty big adjustment. If you look in the change column at the top there where the beginning fund balance changed. Um again that's just a product of how the numbers worked out last year have a new ending fund bal or beginning fund balance. We made some adjustments to the revenues. We made some adjustments to the expenditures and like the general fund we ended up with a smaller number there at the bottom for our total fund balance of 1.1 million. Same thing like with the general fund. If you just look over to the left
036where it says total fund balance near the bottom, you're going to see that trend where it's just kind of going down from year to year to year. So, that'll be another fund that we'll want to take a very close look at as we're budgeting for the next year and see if we can reverse that that downward trend there. This is the grants fund. This one there's a lot that goes on. We're very active with grants. Not to get too far into the weeds, but basically your revenues will always match your expenditures on that. You start with a zero, you end with a zero. And that's going to be our game plan for this year as well. The 23 fund. So, this is this is a pretty important fund and this is the one I was
037kind of talking about earlier. So, the 23 fund, this is all of the student athletics and activities. Um like like some of the other ones, the goal is that we start with a zero, we end with a zero. And so that means that our revenues and our expenditures are going to match in the middle. Um as we're working through the numbers, well, let me back up just a bit. The way this fund gets its money is there is some local revenue that does come in, but then we also allocate money from the general fund to this to support all these athletics and these activities. At the start of the year, you can see the adopted budget. We planned on 919,000 but we did all the math. We were looking at you know the expenditures that
038we expected and that expenditure number just went up to 1.1 million. So then we had to adjust accordingly in the revenue section and the way we did that was by increasing the allocation from the general fund to the student activity fund. So if you look at that that allocation from the general fund it's about halfway through and you'll see that number has kind of steadily grown over the years. starting in fiscal year 22 is about 785,000 I believe 927,000 the following year 910 last year uh we budgeted 919 but that changed to 971 so that is something that we'll just have to look very closely at again we're a very aggressive district with all the athletics and the activities that we provide and that's great uh this will just be something that as we have
039student declining student numbers and kind of a tightening budget something that we'll just have to look pretty closely at because this is it's just been an ongoing trend for a few years. But hopefully we can make the right choices there and still keep lots of programs available in the right places. Um clubs and organizations, not too much to report here. This is a little different from the last one because the last one is actually school district money. This one here is more the money that the money belongs to the clubs and the school district basically is a fiduciary for this. We just do the accounting and kind of manage the the funds for them, but it's actually their money. Not too much was changed there. Everything seemed to be right on track and no adjustments
040required. The bond redemption fund um one small change that we did make in this and this was this was um on purpose, but if you'll look in the local property taxes section, you'll see that we budgeted 3.85 million at the start of the year, but then it's now adjusted to 3.5. that 3.85 million that is the amount that we're allowed to um charge mills to collect from the ballot issue, but we did opt to collect a smaller amount, the 3.5 million just with just to cover enough the principal and interest payments on the outstanding bonds. Um so that was a noteworthy change within that fund. The building fund, we kind of alluded to this a little bit ago. uh it's the 41 fund and we just have lots of activity you know with construction but
041you'll you know I think all of that should be winding down pretty close through this summer and you know we're we're kind of working our way to the bottom of that of that fund as well. Um the capital reserve fund one thing that is noteworthy in here local revenue of 575,000 that is mostly from the sale of a school property that we have that it looks like it will be going through. That number may adjust a little bit, but that's probably the only noteworthy item that we have in that fund. Not too much activity, nothing, no changes or anything to report in the scholarship fund that that was tracking just as planned. Same with the Fremont Schools Facility Corp. I don't know that there is anything noteworthy going on with that that changing from the
042adopt from the original budget. One small noteworthy thing with the Canyon City Educational Organization for Excellence. You'll notice that there is a change of 168,000 in local revenue. There was some outstanding funds with the Bied Foundation that we've been trying to collect for several years and um I think that finally came through just a couple months ago. So, that was a a positive change to the B budget items here. Um, I did have another slide in there, but I'll just a few things as we're looking forward to the 26 27 budget. Just a few items that are on the radar that we'll have to really worry about. One of them is the health insurance premiums, which we've talked about before. Um I do believe we have a meeting tomorrow to kind of get a finer
043point on that. But basically what had happened as well it's just our utilization rates are going up and that just basically means we've been utilizing our health insurance um more than in the past and basically that at the end of the day that just affects your health insurance premium. So that's going to be a big item on the 2627 budget that we'll have to keep a close eye on. Um, another item, Todd alluded to this a moment ago, is just our special specific ownership tax. The state has they've proposed a change to that. And without getting too far in those accounting weeds, right now we do collect that money and it's not part of the total funding calculation, but um the state has proposed including that in there. So that would the net result of
044that would be less money from the state and then we would just have to include that money that we're already including or already receiving. So that's going to be a big change that we'll keep an eye on. Finally, we did mention a little bit ago that the state has been declining its averaging the way it works. Generally, it looks at like it was looking at a five-year history of your student count and that's the number that was used in the calculation. Then it was changed to four years. this coming year it's going to be down to three. So that makes things a little bit harder whenever the numbers have been coming down because then your average number is going to be coming down with it. So those are a few big items that we'll be
045keeping an eye on as we make the the budget for next year. So any questions? >> All right. >> Well, thank you. I appreciate the time and >> very well done. >> Well, thank you. All right. Now, we have the request to address the board of education. Miss Solano, do we have anyone this evening? >> Oh, thank you. All right. Mr. Hartman, superintendent report. >> Yeah. I think I'd like to start actually just by complimenting Mr. Hayes, it's it is very impressive, Glenn, that you've only been in your role for half of one year. Um although there was information shared in your report that's unfortunate in so far as us talking about our enrollment, which we're very aware of, as well as the state and their desire to limit their commitment to to to funding
046education. This is the type of information that the board needs to hear and it's the purpose for a mid-year report and the fact that you were able to do that with such fluency is really commendable. So, thank you. Um, regarding my report, yes, I have a number of things and there and many of them are actually very exciting and I'll try to be brief, but I too was recently part of the gifted education monitoring process. I think many of you know that part of my history as an educator is working with gifted education. So, whenever they come around and want to talk gifted, I'm certainly interested and I was happy that Shila asked me to be there again. Um the program had most recently gone through the GEM GEM during the pandemic and they completed
047it largely online. Um the panel who was here and forgive me because I can't remember Terry's last name but it was Terry as well as a young man who did they both did a very nice job. His name was Michael Scott actually. Um those guys were very impressed with what they saw in our schools. Uh the GT team put together a three-day experience ranging from a Tuesday to a Thursday that included stakeholders which were parents as well as students which is staff members. and I just really feel like they got a comprehensive look. I am excited to see the final report they'll put together and I've asked Terry and Michael to join our district accountability committee, i.e. the compass committee at our at our meeting on April 6th so that you can learn more about
048their findings. Um, similarly, Mr. friend, and I shared this with you in boardnotes, um, welcomed in, I'm going to get this right, Amber Prior, and I can't remember her colleagues names, um, but from the CDE to come in and complete a facilitated assessment of what's happening with our special services. I was really just almost emotional being in the room during the introduction when Tim was allowing our people to talk about um how they serve our district, how they serve our students, and their feelings about the Canyon City Schools as an employer. Um I believe there were 16 people in the room that day. And it was notable to me that five of the 16 drive from a great distance just to be part of our school district. And that meant a lot to me. I
049thought Tim did a very nice job. His preparation was solid and I checked in with him at end of day on Friday last week and he too felt like not as much as a monitoring but really a self-reflection and continuous improvement that was predicated upon the analysis of some randomly sampled IEPs. Uh Canyon City Schools is always interested in getting better. Growth matters most. So two really important things for us. Both the gifted education monitoring and the facilitated assessment took place right around the same time. Additionally, we are going through changes. I was noting Mr. Hayes and how nicely he stepped into his role as being a director. We've had other significant leadership changes in the district happening recently. I I actually reported on some of those in my self assessment that I completed for
050all of you on Saturday and sent your way. But I am happy to report that we went through a hiring process to find our next director of curriculum instruction and assessment. As much as we're going to miss director Miss Amaripa, I'm very excited that the committee chose Garrett Gene. So, welcome Garrett to the director rank starting officially July 1 of 26, but we'll start providing that transitional opportunity for his learning taking place here in the spring semester, including April during state testing. So, welcome aboard on that. Now, when you hire internally, it does create opportunities for others because now we're talking about a very talented principal leaving his role at Lincoln School of Science and Technology. So, we have scheduled now not only a hiring process for our new de director of I'm sorry, coordinator
051of safety and security, but also the principal ship over at Lincoln School. So, right now, I'm I'm just finalizing firming up our paper screening committee that'll do their work on 22. That's Monday, the 2nd of February, but also in-person interviews for what I expect to be very competitive field to find our next principal for Lincoln School of Science and Technology. That'll take place on Friday, February 13th. Um, I was also at the Washington Instructional Program Review. I figured out last week that I've actually been part of those now for 11 years. And as far as I know, I've missed one in 11 years. So, I was sick last year for one of them. But, I'm lucky to have been part of all of them. And we're all lucky to have had Washington stand out so
052brightly for us last week to get our season started. Um, I don't know who started using the language of IPR season. It is truly a season. I was with Mr. Morton this morning. At the end of it, I was telling him about feeling a little overwhelmed and behind and otherwise. And he said, "Those IPRs really get you." And they do. It's noted by my wife, by the way, as well when IPR season begins. But we're fortunate to get to do the work. We do eight of them around here. We have another one coming up soon. I'm really excited to get in there and see how we can help grow our schools. Um, other than that, I also spent half of my day last week with um Kathy Gart. Kathy is one of the members of
053the Colorado State Board of Education. She was remiss in that she couldn't join us earlier in the year. Um, you might remember we had Kathy Plameumber here who was part of the Fremont multi-dist, forgive me, I can't quite get all of them right now. Yes. But yes, Carla, but also >> can't remember her name right now. I feel badly about that. I'll get it. Um, that was with us at the panel with the over at the high school when we were talking about the FMI. Um, well, Dr. Gart felt badly about not being able to video be there then and then I felt bad in the morning on Tuesday. Um Daniel and I met with a guy from Apple Computers and he was like, "Yeah, 1:15 kind of slowed me down this morning." So I
054was ta texting Kathy saying, "Don't feel like you have to come to Canyon City. The weather's getting poor." She didn't care. She made it and we had a really nice afternoon. Specifically, what I did with her is I took her to show her three of the facilities. I did highlight best grant because obviously that's important for the state board to understand how that worked. Kathy has a long history with that. She was happy to see what we're accomplishing active verb at CCHS what we've accomplished at Lincoln and then also the Washington project which I just really felt like was really worth going back to again because Washington just embodies a elementary feel so beautifully. So at any rate, we were able to do that and then we spent the rest of our time looking at
055my alignment between our core beliefs, our mission, our vision, our princip our pillars of instruction and our strategic plan. And I would say that um she was very pleased with what she learned that day. It was my pleasure to actually be able to share all of that with her to really show what that kind of aligned work looks like. Last thing I'd like to highlight here is that this morning, President Reer and I were on a call with our attorneys just discussing a road forward for the second URRA. as you guys remember because you were visiting work session um with CCARE with the second URRA proposal. Um we are now inside of the 100 day clock. It started on January 7th um for us to enter into negotiation regarding TIFF and what that looks like
056for our general obligation bonds and how we might be able to protect our mills too. So um and we're we're doing that. So, um I wrote back this afternoon to the economic development person at the city and said um essentially we're excited to work with you to try to find compromise and it'll be hosted between our attorneys and I think that that was wellreceived and with that that's superintendent report. That's a lot. It feels like it's been a little while. So, sorry. >> And just to catch up on the name, it was Christy Burton Brown. >> Absolutely. That's what her name was and I couldn't do that just like that. She was really nice, too. I feel I was just like just that close. Thank you, Matt. >> Well, the hyphen. Yeah, maybe. Anyway, it
057was Thank you, Matt. >> It's nice, you know, and I mean, when Miss Milm was honored earlier this year for us to be able to play host to the commissioner of education. I mean, this has been It's very nice that um so many people have paid a lot of attention to our school district. We're honored. >> Yes. Thank you, Mr. Hartman. All right. little policy work this evening. It's going to go pretty quick because they're all for information. I need water to read them all. Uh file KF, community use of school facilities presented to the board for Oh, there are a couple that we need to vote on. Second reading and final vote update the current policy to clarify that all facility users must follow the district's non-discrimination requirements. May I have a motion, please?
058I move we approve file KF, community use of school facilities. >> I'll second. >> Have a motion, a second. Further discussion? >> Yes, I did want to just address something. Um I did vote no last week on this. Um the reason is is of course I am against discrimination, but I feel the nature of the broad language um could potentially target groups that have specific demographics based on boys, girls, age. um we're only doing third graders. Um and that could open up possibility for discrimination on those fronts and that's why I voted no. >> Okay. >> Thank you, Mr. Alexander. Any further further discussion? Roll call, please. >> Mr. Albbright, >> I. >> Mr. Alexander votes no. Miss Brady, >> I. >> Mr. Miley, >> I. >> Miss Reer, >> I. Next, we have file
059KF-R, community use of school facilities, presented to the board for second reading and final vote. Also, an update to current policy to clarify that all facility users must follow the district's non-discrimination requirements. May I have a motion, please? >> I move we approve file KFR, community use of school facilities. >> I'll second. >> I have a motion second. Further discussion >> hearing none. Roll call, please. >> Mr. Albbright, >> I. >> Mr. Alexander, votes no. Miss Brady, >> I. >> Mr. Miley, >> I. >> Miss Reer, >> I. >> Motion passes on both of those. The rest of these are for information. File AC, non-discrimination and equal opportunity, presented to the board for information. Update to current policy from HR director Jamie Davis. Policy alliance definitions with the 202425 Colorado power PR act standards. Next
060one is file AC-E1 non-discrimination equal opportunity notice of public presented to the board for information update to current policy from HR director Jamie Dav Davis references internal practices. The next one is file AC-E-2 non-discrimination equal opportunity complaint form presented to the board for information update to current policy from HR director Jamie Davis to modernize the complaint form to meet new legislative data requirements. Next one is file AC-R1 non-discrimination/equal opportunity complaint and compliance process presented to the board for information to resend it repeals outdated regulations procedures updated and moved to internal administration processes procedural question. Do we need to vote on motion to resend? >> Yes, we do. Yes, we do. All right. >> It'll take the three-step process. >> Okay. May I have a motion on this one to uh resend? >> It's just presented
061for information today, but it'll go through the three-step. >> So, it'll go through the three-step process as well. Thank you, Kristen. >> It's been a while since we've had one of these. >> All right. File JCDE, Bullying, Prevention, Education, and Response. Presented to the board for information. update the current policy from special services director Tim Ren to comply with state law. We will vote on those as first reading first vote in our next meeting. All right, we have no old business, no new business. So with fur no further business easy for me to say no further business before the board we're adjourned.