001I'd like to call the Canyon City School Board meeting to order. It's January 12th, 2026 at 5:30 p.m. Join me with the pledge. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you for coming everyone. All right, roll call please. Mr. Alexander. >> Thank you. Mr. Albbright here. >> Mr. Alexander is also present. Miss Brady, >> present. >> Mr. Miley >> present. >> And Miss Reer >> here. So, next we have approval of the agenda. Mr. Hartman, do we have any changes this evening? >> Thank you for asking. Yes, we do. Under 2D, um, we had a particular Kudo that was going to be extended that we've decided to take off
002for this evening. Thank you. >> Thank you, Mr. Hartman. May I have a motion to approve the agenda as amended? I move we approve the agenda as amended. >> I'll second. >> Have a motion and a second. Is there further discussion? Hearing none. Roll call, please. >> Mr. Albbright. >> I. >> Matthew Alexander votes I. Miss. Brady. >> I. >> Mr. Miley. >> I. >> Miss Rezer. >> I. >> Next we have the consent agenda. Is there an any item on the consent agenda that uh board director would like removed for further discussion? Hearing none. Roll call, please. >> Mr. Wait, >> wait. Sorry. >> Sorry. First and second. >> May I have a motion, please? [laughter] >> I move we accept the consent agenda as presented. >> I'll second. >> I have a motion
003and a second. Any further discussion? Hearing none. Now, roll call, please. >> Mr. Albreight, >> I. >> Mr. Alexander votes I. Carla Brady >> I. >> Mr. Miley, >> I. >> And Miss Reer, >> I. Next we have the board members report. What have you all been up to? >> I'll start. We went um so the last board meeting we left at the end of it and I I went to go see The Fine Art of Christmas and a bunch of those kids were on stage back there and it was an amazing opportunity. Makes me very proud that that's still going all these years later because our first one was in 1990. So that's a lot of years. And um and then I also got to pop in and see the holiday tour. This is
004going to be like a choir groupy thing here. Um, and then just this last Saturday, I was able to judge their honor vocal juries and there were a bunch of kids who I believe all made all state choir and um I can't say how you did on your juries. But nobody did poorly. I can say that. Um, [clears throat] I had so much fun judging you. Make sure Mr. Walter shares the comments with you. I was proud of you. Um, and then I did a thing. Um, I'll I'll just cut to the chase. I'm going to be the new region 6 board director for CASBY for the next three years. So, [applause] so I'm happy to represent Kenyon City School at that level. And um, but really it's I like our district believes you're all
005our kids. Our kids are That's why FMI is such a big thing for us because they're all our kids. You're all our kids. All kids. We have a responsibility to provide for and do for what we can. And so I'm happy to represent Kenyon in that way on the CASBY board. So, >> um, sure, I'll jump in. Um, so [clears throat] it's been a month since we've had an official board meeting. Um, but we've had a lot of opportunities to get together over Casby. Um, we we shared some great food and some good things. uh gained a lot of new information um which has been great. Um so we were able to share that with each other and uh look forward to the 2026 year with our our board. Um I also got a chance
006to go do some bell ringing with uh one of the high school students um at City Market for a couple hours and that was fun. Um I wore my Christmas sweater and regretted it immensely because I think it was like 63 degrees by the time I got done and I was sweating and I'm like, "Oh my gosh, it's so hot right now in the middle of December." her. But anyway, it was a good time. I got a chance to talk to one of the students and we chitchated for a couple hours as we uh talked about school, talked about her feelings on school. So, it was just great to kind of get a good temperature check from an individual that you don't always get those opportunities. So, that was great. I attended my first uh
007CASBY conference and I must say it was very inspiring to be in a room with 800 other schoolboard members and uh superintendent in Colorado and I attend a lot of conferences in my life and that by far has been the best I've attended in probably the last 10 years. I got a chance to get to know uh these board members better as well as a number of students. some of you are out there right now and that was nice. Um, I also did some bell ringing at City Market probably right after you, Matt. >> And then I attended the holiday concert at the high school as well. It's been a busy month. >> Sound like a broken record here, but um, attended some of the same things, but it was really, really awesome. And I
008know we're honoring you guys in a little bit, but to see this group at the Casby convention kick it off with the music that they did. Um, but you guys need to also know the number of comments that we got from other school districts about you guys. It was was awesome. You were fantastic. You represented really well. We were very proud of you. Um only thing that hasn't been said I guess is I attended uh a basketball tournament that we had um one day was weather um delayed I guess not because of us because of other school districts that couldn't get down here to play. Um didn't get to attend all of it. Saw u part of one game and and one full game. Um and at least one of you was at the game
009too. It was good to see you there. Um, like to see more students at the games. So, spread the word. Get it. Get more students coming to the games. >> All right. I don't want to beat the proverbial dead horse either. I did gift of time at Lincoln. That's a thing where the teachers get to eat a meal together and some of us sit with the kids while they watch a movie and eat popcorn and drink juice. And then I had a very unexciting urban renewal authority meeting at the city. So, let's get on to more feel-good things with you guys. So, Canyon City High School Encore, why don't you guys come up while I'm reading about sort of the kudos. So, the board would like to recognize Canyon City High School's Encore for their
010outstanding performance during the opening session of the Colorado Assoc Association of School Board Members Convention at the Broadmore where you received two outstanding two standing ovations. The board also extends its sincere gratitude to Ryan Walter, Damen Cadell, and Rich Clark for their dedication, guidance, and commitment of encore success. And I know that everybody already said how proud we are, but I want to just say that again. You represented Canyon City Schools in an exemplary manner, and we're very proud of all of you. [applause] You guys know how to do this level in the middle >> always. Give me a middle. [applause] >> Thank you. set the bar so high like Kansas City. It's music. It's what we do. So, good job so much. Way to go. >> Thank you for coming tonight. >> Way to
011go, buddy. >> Thank you. Nice to see you again today, Cedric. >> Those two are awesome. All right, >> is it May I interrupt you? >> Oh, certainly. >> Just because I was trying to find the perfect time to land this joke and I want to do it so much. >> I really thought they were here for the audit report. [laughter] It was nice to have them there. They exited so quickly that I didn't have a chance to say anything to them either. And I would just like to share for those of you that are remaining here for the kudos as well as throughout the rest of the evening. They represented [snorts] our school district very well. That's been said here. But the other thing that happened is that performance and excellence when it's demonstrated
012like that in front of an audience from other communities can also be aspirational. And I had leaders say to me, she geez, if you can do that there, we should be able to do that here. So, I just appreciate our students as they advocate just through their high quality about what's possible. So, sorry, Mr. Bant, that they weren't here for the audit report. These people were actually representing our school district to a really high degree. >> Thank you, Mr. Hartman. That was a pretty good accounting joke. Pretty good. All right, Mr. Oliver, we have top falcon awards this evening as well. >> I not Looks great, >> but I'll wait. Yeah. Anyway, >> they're dropping my >> board. Good evening. Um, I've got two kiddos this uh this time for you, both for the December
013Falcons of the Month. Um, the first one, Jeff Slavven, come on up. [applause] >> Can you stand here with me for a minute? >> Okay, so you got to look at those guys. Okay, so this is Jeffrey Slavven. He's a sixth grader at CCMS. Jeff carries a 3.8 an 8 GPA and I'm going to share with you some of the things that his teacher said about you. Now, Jeeoff, I know you've read this, but the folks in this room have not heard it. So, um there are a very consistent set of um words and expectations that are used to describe this young man. He comes to class prepared. He works hard. He's responsible. Respectful. He's kind. Next paragraph. Works hard. Respectful. Responsible. Kind. Generous. He's a hard worker. He has a strong work ethic. Always
014optimistic. positive attitude. It goes on and on for the entire page. Um, this young man was nominated by the entire sixth grade team and then voted on by by the entire school. Jeff, thank you for being part of the building. We appreciate you, young man. [applause] Okay, you go sit back down for me while I got up. Okay. And the next one is Miss Hazel Dixon. [applause] So this is Hazel. Hazel is a seventh grader at CCMS. She carries a 4.0. And I bet not even Hazel knows this. She is the number one ranked seventh grader in the class. Did we know that? >> Well, look at that. Now mom and dad owe you ice cream. Okay. Uh sorry, Mom and Dad. Um so Hazel is nominated by our CTE teacher and he's here's what
015he says. Hazel demonstrated a willingness to learn that went above and beyond all expectations. Her dedication, effort, and positive attitude throughout quarter 2 was refreshing. So when asked to choose a student of the month, I was happy to nominate Hazel. Her proficiency in all areas of the curriculum welcomed any and all suggestions for improvement. Hazel, Mr. Hogan, thanks you. The building thanks you. And I appreciate you being a part of CCMS KD. >> Yeah. Thank you. [applause] >> Okay. You got to come back up. We're going to take pictures. Parents, if you want to come take pictures, please do. >> Are you done with this, Dan? >> Yes, it's fine. Come on up. Sorry. So cute. All right. Next, we have a standard operating procedure. It's file SOP GC- A. Duties and responsibilities of professional
016and licensed staff. It's presented to the board for information. Excuse me. [clears throat] It's an update to current SOP to align with current SOP structure. Clarify extended leave of absence expectations and reference substitute handbook for guest teachers. There's no vote necessary on the SOP. So, next we have Do we need a drum roll for the audit or anything? Thank you. All right. Welcome, Chris. It's glad to have you back again. >> Thank you. >> Oop, we moved the >> We moved it prematurely. >> That's fine, too. >> Welcome back. It's nice to have the consistency of of your firm and you with our audit every year. >> You know, as uh disheartening as it is to see everyone leave before I present, it's [laughter] >> it's typically a good sign when the whole room isn't
017here for the audit. >> So, [laughter] as normal, >> although it's always so so squeaky clean, you know, >> that's the that's the >> there's no drama. >> That's right. I prefer an empty room. I think that's uh typically better. Uh well, thank you guys for having us again. Uh we have the the presentation uh on this on the screens which is fantastic. Um we try to keep this a pretty high level and a pretty uh um results focused uh presentation. So with that, if the board does have any questions as I go along, I am more than happy uh to uh take the time to answer anything that you guys would have questions on. Um so starting with uh item number one uh we were on site uh in June and we were uh
018testing controls in compliance uh and from there we designed we designed our audit procedures uh based on those tests. uh field work was performed uh over a week uh in early October and overall the financial uh condition uh of the district is good and the financial statements are being presented fairly in all material respects which from our perspective uh results in an unmodified or clean opinion on the financial statements. Um and as you mentioned uh that has been the case for a number of years. So no news is good news on this one here. Uh looking at item number two, uh just a really brief summary. Um the board's been presented with the uh audited financial statements as a whole. And there's really two sets of uh financial statements that get presented there. The first
019is the governmentwide and that's your full acrruel statement. So that's going to include your uh capital assets, your long-term liabilities, and certain other uh acrruels that aren't presented on the modified acrruel basis of accounting or the fund financial statements. Those fund financial statements are the ones that you guys are typically looking at throughout the year that's being presented by Glenn and his team. And so when you're looking at budgets to actuals and and kind of the uh day-to-day operations of the district, you're looking at those fund financial statements. Uh looking at a quick comparison uh from June 3025 to June 3024, we would like to just point out that cash did increase uh decreased by a significant amount of about $14 million. Um and that is largely uh uh expected uh due to the uh
020capital projects that have been going on uh throughout the district. Um and on that line you can see that capital assets net in uh increased by about $25 million from the year prior. So we saw cash overall decrease and capital assets overall increase. Okay. um would like to uh point out that uh liabilities um that total liabilities were roughly the same uh as the year prior. Uh we saw some increases uh in some and some decreases in others. Um uh the par liability uh right now uh which is a par unfunded liability. Um it's normally the item in the related deferred inflows and outflows that causes the most uh confusion when looking at full acral statements. Um it being unfunded means that the district isn't on a payment plan to pay these back. Uh those
021are calculated yearly based off of the actu actuarial reports uh provided by parah. [sighs] Looking at item number four uh the general fund. Uh we always like to point this out that uh the percent fund balance to expenditures um is at about uh 21% for 25 and at about 25% for 24. So there was a slight decrease there um from 24 to 25. Um in that uh the approximate number of days of expenditures covered by fund balance went from 91 days in uh 24 to about 77 days in 25. Typically, we like to see 90 days to 120 days. So, there definitely was a dip um a dip in that. Um but we would still consider 77 days on the healthier side of things. Looking at item number five, your the district's major long-term debt
022are its general obligation bonds or GO bonds and leases. And uh those are have been paid uh per the agreed upon debt service schedules. and uh we saw that again this year. Um but those are the two large uh debt obligations that the district has. [sighs] When we're looking at item six, changes in fund balance, I'm going to just point out a couple of uh uh big ones that we saw. Uh the general fund overall uh revenue increased by about 1% while overall expenditures increased by about 4% which resulted in a $1.1 million decrease in fund balance from prior year. The building fund uh also saw a decrease of about $16 million and that was due to those ongoing capital projects. And the capital reserve fund was down by about a million dollars also due
023to those ongoing capital projects. Item number seven, looking at internal controls. Uh when we are uh doing our audit, we are evaluating internal controls, looking for material weaknesses, significant deficiencies, areas where the district uh really could improve on process to ensure the proper management of uh taxpayer funds and federal resources and state resources. And when we looked at that, we uh it's our opinion that the controls are welldesigned and operating effectively. and we did not note any uh deficiencies internal controls that would uh rise to uh that where we would need to uh disclose that to um the [clears throat] board uh for any significant deficiencies or material weaknesses. All that being said, we think that the controls are pretty good and that the uh the management is uh managing the resources well and within
024the uh parameters that they're supposed to be. uh federal awards. Uh since the district u spends a large amount of federal awards, we have to do a compliance audit or a single audit uh every year with that. This year we looked at title one and title 2A and uh those were the grants that were tested. Uh we had no compliance uh findings uh and and overall we it was our our opinion that the uh grant controls and compliance are well done. So very good that also had an unmodified opinion. Uh lastly, I really want to just take a take a second to thank Glenn and his team, uh Glenn, Jeremy, and the folks at the finance office. Um as you guys know, Glenn was new to the role for this year. Um and there is
025always a certain level of uncertainty that comes with bringing in new management uh for um for audit for audits. We sometimes it goes really well, sometimes it goes fairly poorly. And uh we were very very very pleased uh with uh how well Glenn picked up on uh the things that we were asking and how well the team uh supported him. So it went very well, very smooth and uh we're very excited uh for next year when we get to do this all over again. So thank you for having us. Any questions from the board? >> You have one? >> No. I I started ask at the beginning when you said we were good. I wondered if there were what it took to be great. >> Then I saw the 77 instead of a 90 to
026120. So I assume that 77 is good, but you got to get between 90 and >> 120 to be really warm and fuzzy. >> Objective figures, [laughter] but I mean >> I get that. I was going to be funny and then I was glad I wasn't. >> Fair enough. >> Glenn, thank you. Really, it's been great. Appreciate you very much. >> Thank you, Chris. It's always always refreshing when you come and tell us that we're we can sleep at night because everything's good. >> Yes. And just so the board knows, if it were ever a situation where you couldn't sleep at night, we would have communicated that long before. >> Oh, sure. Sure. Probably >> before this meeting. >> Yeah, >> that's right. Chris, >> I do have one question for you. Is this okay?
027>> Sure. >> Yeah, absolutely. This morning at our district accountability meeting, our owner's representative reported out that we are about 70% through the expenditures on our construction projects. So I was not surprised to see what you showed in so far as to spend down because we've been doing a lot of construction around here. >> That is correct. >> I am curious about that capital assets net. How do you guys calculate that for when you do all of these improvements in the buildings? Is that a straight dollar for dollar that you recognize that if it was spent on construction that that that now is part of your overall asset? Is that is that what that looks like? >> Yeah, without getting into too much detail um on it, that is in fact correct. If you guys
028have uh projects that are part of those large remodels or construction builds, uh those go into what's called construction in progress. Yeah. Um and uh you could on the financial statements I want to say it's going to be note 6 or note 7 uh in the audited financial statements that's going to be the fixed asset note where you can see those changes uh shown and on the addition column for especially for construction in progress is where you'd see the majority of that. Um and so those dollars that are being spent on those uh construction contracts will dollar for dollar be capitalized at cost where that is where that will get capitalized. >> Once those projects are completed uh those will get moved to uh depreciable assets and start getting broken down. >> That is correct.
029So once you start seeing those uh wrap up, that's when you'll start seeing depreciation expense and accumulated accumulated depreciation increase and those net assets will start decreasing. >> Makes sense. That's a great problem to have. I just was looking at that migration of those dollars and I was like that tracks because we know how much we are spending and it is a lot >> but that's all from the bond and our our obligation to the community. Yep. And from the the best grant and those the other sources that those are coming from, but absolutely. >> I would also like to echo your sentiment regarding Glenn. Glenn, we're so happy to have you for lots of reasons, but this is no small thing right here and this is not balancing a personal checkbook. This is an
030audit of a huge entity with a lot of dollars and the board has made decisions and we've made decisions as a school district for how to invest those, but our obligation is to monitor the dollars. And you know, I think what you said is that when you have management coming in, you just don't know how that's going to shake out. Proud of you and your team. So, let's make sure to share that with them, too. Good job. >> Absolutely. >> Thank you, Chris. >> All right. >> Really appreciate you. >> Absolutely. Next year, I'll try to make it even more exciting. >> That way, you know, people show up. >> It's always exciting to we accountants, but I >> That's right. >> I don't hear any snoring anyway. >> Yeah, that's a plus. >> It's
031a plus. >> And Glenn, I want to echo all the positive comments. uh fund accounting is not for the fate of heart and you've embraced it with grace. So communi communicate that to your staff. Well done. >> All right, Miss Solano, do we have anyone to address the board this evening? >> Oh, yay. All right, superintendent report. Mr. Hartman. >> Yeah, I'm going to There's actually three phases to what I'm going to do this evening. And the first is I'm going to use this panel right here just to demonstrate something I'd like to bring to your attention with the strategic plan. So if you don't mind, Tim, Brian, and Jamie, if you could scoot like you did with Chris. Um Oh, thanks, Dan. Yeah, thank you. Um now I'm able to just operate it like
032this. So um you all know because you're part of our district accountability work, but we've specifically invested in our learning um priority area an emphasis on student attendance. Um during the pandemic, student attendance, not just in Canyon City, but everywhere, went down. And it's been one of the things that's been a little difficult to recapture over time. And the state measures it in a few different ways, and I'll I'll share those. But what we weren't doing, even though we had set some goals, is we weren't looking at our attendance data on a daily basis. So, I got the idea earlier in the school year that especially as it pertains to our priority one of learning that we could do a better job just looking at how are our kids showing up for school. So, just
033for a revisit for everyone in the room, we are showing our historical percentage of completion and how we did during year one of the plan. We're right now in the middle of the 25 26. This is year two. even though we're halfway through the year, don't let that worry you if it says, "Look, they've only hit 25% of their goals because we don't count it as a win until that particular objective has been fulfilled entirely. And many of them are built out over the course of a year, especially when you're looking at something like staff appreciation. Many of the milestones are toward the end of the year. That's just for navigation. and then here. But that piece back to what we're doing with our attendance, I just really want to thank the good work because
034I had a cool idea, but I don't have the capacity to actually bring that idea to life the way that others do. And in this case, it was a joint effort between Mike Fry, who oversees systems and database, and then Miles, who Miles not only sits on our our panel, who kind of monitors the strat plan, but obviously works in the HR department, and he's helping us to also look at how we're doing. I promise it's just slow doing it this way. Um, how we're doing with our staff attendance. But under daily attendance, I had a number of curiosities. One of the curiosities was what percent of our kids are actually showing up at school every day. I visited a website of a school district that was somewhere near Anaheim, California. And the first thing
035that I saw when I landed on their web page was a percent of kids who were actually at school. And I thought that's really interesting. Not only in so far as the number is interesting, but it said something to me about the school district and how they were communicating about the importance of showup rate. Right? So my wonder was could we look at daily average attendance and we could for the right now and can we look at it by school by grade level and other demographic conditions. So now we have the ability for us to do exactly that. We can say I want to know which grade level showed up most. I want to know which grade level showed up the least. I want to know when I hear, "Man, we've got a lot of
036sick kids over here," what that actually means. Or, "We have a lot of illness going on here, but not there." What that looks like percentage- wise at all. We have all of that power now, as well as our ability to report out our daily average attendance. And our point in doing this is to better understand who, where, why, when, and then what we do about it to actually help kids be at school. What does engaging learning look like on the last day of the week, which yeah is oftentimes the lowest percent or lowest attended day of the week? Then we went a little bit further. We wanted to look at chronic absenteeism. I committed the school district to a statewide initiative to combat chronic absenteeism, reducing the number of students per year that are actually
037meeting the threshold for chronically absent. This one is a little bit more nuanced because it's a moving target. Daily attendance rate pretty easy. You're here or you're not. I mean, yes, there's some portion of day, but in general, you're here or you're not. Chronically absent could be 10 that you're missing 10% of your school opportunities, but let's say it's because you broke your femur in a horrible accident. You're a really great kid who shows up all the time, but you had something outside of your control. It's the very beginning of the school year, and lo and behold, you missed the first three weeks of school. you are chronically absent, but then you never miss another day all year and you are not chronically absent. Does that make sense how that works? We're looking at 10%
038of possible days of school. So, it's a moving target. I don't know. I don't teach elementary anymore. Do any of you guys know what day of the year we're in? Where when is that 100th day thing? We've got to be somewhere on Valentine's Day. Yeah. So, we're probably at something like 80 days of school or something. So right now when we're looking at that we're looking at 10% of 80 which is eight and we recognize that presently we have roughly 16% of our students who have met that. Okay. Now what we want to do is we want a lower number like golf because you want fewer people to be chronically absent. Missing a tremendous amount of school. If you miss more than 10% of school over the course of 13 years you've actually missed more
039than a full year of school. In Canyon City Schools, we have 161 days of student contact. That said, 10% of 161. Call it 16, right? So, it's 16. So, at the end of the year, when we're all said and done, we'll have data that shows exactly the percentage of kids that miss more than 16 days of school in the year. Excused, not excused, and otherwise. But it actually gets better than that. Now, we don't have to wait till the end of the year to be prescriptive about what we know diagnostically because we've developed a whole another website that actually go into the grade level and give a list of names for our principles and our leaders so they can actually see who it is that needs that extra attention, what families we need to do
040some proactive reach out to and to begin to try to get around some of the problems that keep kids from actually being at school. Really powerful. That's not available to the public. This is located on ky cityschools.org or just under the strat plan dashboard. The [clears throat] in-house one we're launching tomorrow during leadership and it's being issued only to people who have a need to know. Todd Correct. >> Excuse >> I can I'll have to check on that for you because I know about parent excusable and not excusable. I'll check. Yeah, I think though missed content, right? So, good question. I will tell you we also used our student information system infinite campus to correlate now discipline referrals with attendance and we're finding some really interesting things about that too. On the one hand, you
041might say, "This child's missed 33 days of school. How could he possibly have been getting in trouble at a rate so much higher?" Right. Like that. And in other cases, it's like they don't have a behavioral record at all because they just aren't there, right? So, we're learning some things. Yeah. spreading a lot of different >> I'll look into it for you to get an answer for that around the excusal. Yeah. I I don't want to commit to a firm answer on that. Yeah. Okay. With this, we also went one step further on our own website now because we're looking at day of week as well. We were curious about daily average. We were curious about grade level, curious about school, curious about chronically absent, but also day of week so that we can really
042understand when our kids are showing up and when they aren't. And it really it's kind of understanding that in aggregate too. But long story short, we have goals around absent chronic absenteeism as well as attendance rate to keep improving each year. So far, we're beating state average and we're beating year-over-year in almost every area. So, this is something I just wanted to highlight for my report this evening. Good. And I will get back to you on the question regarding excuses. Cool. Okay. I have two more things on my report. Daniel, is that mic hot? Is it working? Great. [clears throat] Kristen ear, can you hear me? Kristen said, "Hey, they're bringing a pink box. It looks like there's crumble cookie. We not only celebrated Kristen Salana's birthday, but it's also schoolboard appreciation month, the month
043of January. So now I get to do my annual duty of reading." This is why I was asking about proclamations earlier. I'm like, do they have to vote on those? Cuz I've got one right here. So, get ready for some whereas, folks. Okay, it's going to feel very stodgy. And then the third and final of my three acts this evening is very informal and fun and sincere and very authentically me. Whereas school board members are elected to sit in trust for their diverse communities and in that capacity are charged with meeting the community's expectations and aspirations for public education of their children. And whereas school board members are entrusted with the guardianship and wise expenditure of scarce tax dollars and they are responsible for maintaining and preserving the buildings, grounds and other areas of school
044district that the community has put their trust and I'm sorry has put in their trust and whereas schoolboard members are responsible for providing leadership that ensures a clear shared vision of public education for their schools that sets high standards for the educ education of all students and requires the effective and efficient operation of the districts, their districts. And whereas schoolboard members adopt policies to give voice to that leadership and employ a superintendent to administer board policy and are also responsible for the regular monitoring of the district's performance and compliance with state policies. And whereas the men and women elected to schoolboard positions deserve recognition and thanks for their countless hours of volunteer service to public education and the children of our state. Now, therefore, I, Superintendent Hartman, do hereby declare my appreciation to the members
045of the Canyon City Schools Board of Education and proclaim the month of January 2026 as schoolboard recognition month. I urge all citizens to join me in recognizing the dedication and hard work of local schoolboard members and in working with them to mold an education system that meets the needs of both today's and tomorrow's children. Thank you. >> [applause] >> I oftent time, whether it be in boardnotes or just publicly, compliment the directors that support me and are my colleagues and maybe don't frequently enough express my gratitude for what a great board that I get to work with and be part of. So, yes, it's National Board Appreciation Month, but I just want you to know that we appreciate you year round. Canyon City Schools is in a good place for lots of reasons, and it
046really does start with a really healthy board, and I have just an incredibly healthy board. So, thank you so much. This year, as I was thinking about something to gift you, I was thinking, you know, we do a lot of gifts that maybe go on a shelf or aren't terribly memorable or something. So, maybe we could do something that has just a little bit more of a kind of a um an individualist to kind of kind of individual kind of touch to it. So, that said, >> right, I know where I'm headed. >> Told me, don't forget I'm really excited about >> I'm actually show them yet [laughter] this year. I actually got them with the learning >> in their personal life. >> I hope I mean we go to all these opportunities represent whe
047Otherwise, I just mention on the front there. help it be a little special, too. I'm sorry. >> Picture. >> Oh, yeah. I would like a picture. Yeah. May I have a photo with you guys? >> Great. Thank you. >> You don't have to bring your present. >> If you would like to. Yes. >> I think you should bring your present. >> Okay. Bring >> Take your sticky off. And then Terry actually she tucked her city schools pen in each of those. >> I think it's the coolest thing that I've seen. It's decidedly 1989. It is notepad. >> I think it's >> Did you see your name on the inside? >> [applause] >> Thank you. >> That's it. My board or my superintendent support. >> Very special gift. Thank you. And all my broads will >>
048perfect. >> Yeah. [laughter] >> All right. We have a couple policies this evening. The first one is file KF community use of school facilities presented to the board for first reading and first vote. So, an update to current policy to clarify that all facility users must follow the district's non-discrimination requirements. I have a motion, please. >> I'll move to accept file KF, community use of school facilities. >> Second. >> Have a motion and a second. Is there further discussion? Hearing none, roll call, please. >> Mr. Albbright, I. >> Mr. Alexander, no. Miss Brady >> I >> Mr. Miley >> I >> Miss Reer >> I policy passes file KF-R community use of school facilities presented to the board for first reading and first vote update the current policy to clarify that all facility users must
049follow the district's non-discrimination requirements. May I have a motion, please? >> I move we approve file KFR, community use of school facilities. >> I'll second. I have a motion and a second. Further discussion hearing. None. Roll call, please. >> Mr. Albbright, >> I. >> Mr. Alexander, no. >> Miss Brady, >> I. >> Mr. Miley, >> I. >> Miss Reer, >> I. >> All right. We have no old business this evening. Um, new business. We have a few action items. The first one is accreditation and school plan types for Canyon City Schools. It's recommended that the board accept the district and school performance frameworks provided by the Colorado Department of Education. Additionally, the board sets the accreditation level of the district and its schools to be consistent with the district and school performance frameworks. May I
050have a motion, please? >> I move we accept the accreditation and school plan type for Canyon City Schools. >> I'll second. I have a motion and a second. Further discussion hearing none. Roll call, please. >> Mr. Albbright, >> I. >> Mr. Alexander, I >> Miss Brady, >> I. >> Mr. Miley, >> I. >> Miss Reer, >> I. Motion passes. Next, we have posting of meeting agenda for district meetings. This is an annual requirement by the state. Uh, it's recommended that the board designated the front window of the district administration office located at 101 North 14th Street in Canyon City as the official location to post agendas of the school district during one meetings. Can I have a motion, please? >> I motion to approve the posting of meeting agenda as located in the notation for
051district meetings. >> I'll second. >> I have a motion and a second. Further discussion hearing? None. Roll call, please. >> Mr. Albbright, >> I. >> Mr. Alexander, I. >> Miss Brady, >> I. >> Mr. Miley, >> I. >> Miss Reer, >> I. Next, we have what we've all been waiting for, sir. Out of state travel request for CCHS JOTC Air Rifle Service Championships. It's recommended that the board approve out of state travel for the Canyon City High School JOTC rifle team to travel to Sandy, Utah from February 4th, 2026 through February 7th, 2026 to participate in the Western Region Service Championships. Damon, do you have anything to share with us? >> So, first off, awesome. You know, thank you for being the school board. This is the second year I've gotten to do that. Yeah.
052>> First year for the audit. [laughter] >> That was awesome. >> Congratulations. >> Small secret. Uh I majored Well, I'm business major but with a focus in accounting. >> Nice. >> I teach for a reason. [laughter] >> But so the rifle team this year uh is actually better than last year. And it's it's wild. like the numbers that is in that the write up that I gave you. Um they qualified only one place better in each category, but that was a bad day. Um wow. And so I was like I I was like I don't even know if we're going to qualify, guys. And then it was a bad day for them and they were still 10th in the Western region, 41st in the nation. Um they're incredible kids. Uh but we're the plan is
053same plan as last year. The army will pay for everything so accounting doesn't have to worry about any of it. Um, [laughter] and then, uh, so we'll we'll take the kids out, uh, rent a a four-wheel drive SUV. Um, I'll rent it at the Colorado Springs airport, come pick them up. We'll drive out to Utah. Uh, they'll stay at the Marriott, um, our Courtyard Marriott there in Sandy. Um, the one female that's going, she will have her own room. The boys will all get to, uh, bunk together. Um, and then myself will have my I'll have my own room, and our chaperon will have her own room. Um, and then we'll we'll compete for three days and then come back the same way. So hopefully we're I I really think we have a good chance
054at qualifying for nationals this year, which would be in Ohio uh in March. And like I mean fingers crossed these kids are just it like >> other coaches that have won national titles. Uh I was actually offered a job at Fountain Fort Carson. I was like you're crazy. I'm not going anywhere. >> Okay. So now you can't go. >> Yeah. >> Sorry. We're voting. >> Yeah. [laughter] It was like, yeah, and it and it was, you know, it's clearly not me. It's the kids. Those kids are amazing. Amazing. Amazing. And uh and they're they're just it I'm blown away every day. But >> very exciting news. And you do need some credit. You are their coach. >> Yeah. I just watch them every day. >> Oh, [laughter] little critiques here and there. That's it. They
055do a really good job. >> Best of luck. That's very exciting. You'll have to keep us posted on the results. >> Thank Oh, absolutely. Absolutely. >> All right. Any other questions you guys? >> I would like to point out that uh this room was crowded and he stayed to the very end in order to represent well and you always do and and we appreciate you staying to the very end as well. >> Yes. Thank you, Damon. >> All right. May I have a motion, please? I will enthusiastically move that we approve the out ofstate travel request for CCHS JRTC air rifle service championships with the attachment that you're staying right here. >> Absolutely. [laughter] Yeah. >> Immediately you're super >> I have an enthusiastic motion and second. Is there further discussion or comment >> hearing?
056None. Roll call, please. >> Mr. Albbright. >> I. >> Mr. Alexander. I Miss Brady >> I >> Mr. Miley >> I >> Miss Reer >> I Congratulations. Motion approved and good luck. Please keep us posted. >> Yeah. I'm I'm just pray for nationals. Here we go. >> Oh, that would be so cool. >> I love it. Be awesome. >> Thank you. >> Yep. Well, good luck and thanks for thanks for hanging out for the audit, >> man. It was good to see one again, you know. >> Yeah. [laughter] >> All right. Have a good rest of your night. that