001e e e here we are Ched welcome everyone I'd like to call the school district Freeman R1 school board meeting to order it's March 24th 2025 5:30 p.m. everybody's already up I pledge aliance to the flag of the United States of America to the Republic for which it stands one nation under God indivisible with liy and justice for all you guys act like you know the routine or something yeah all right may I please have roll call Mr aught here Mr Alexander in the present M Mary here Mr Miley here Mrs rer here next we have the agenda Mr Hartman are there any changes none I would entertain a motion to approve the agenda as written I'll move to approve the agenda as written second I have a motion and a second further discussion hearing
002none roll call please Mr aught I Mr Alexander i m Mary I Mr Miley I this is resarch I next we have Awards and Kudos in the event we're honoring multiple recipients we encourage audience members to stay throughout all of the awards and Kudos section of the meeting in order to honor and celebrate those individuals so this evening we're honoring the speech and debate team the board would like to recognize the speech and debate team for winning the leading chapter award for this season at the national qualifier tournament in early February this award please hold your applause Mr Albert this award is cumulative award and demonstrates 15 years of continued speech and debate Excellence on a national level level at the state tournament several students placed in their respective events and I always have a
003disclaimer before I call people's names because I usually butcher them so K is that correct K ketta ketta farmer fourth place program oral interpretation Ace castelly sweet 8th Place program oral interpretation and Aster Albertson 12th Place International extemporaneous speaking would you all please come up please picture love you guys got you're good oh quite the accomplishment ladies and gentlemen that's great consent agenda is there a director that would like to pull one of those items off for further consideration hearing none I have a motion to accept the consent agenda as written I'll second have a motion and a second further discussion hearing none roll call please Mr Albright I Mr Alexander I miss Mary I Mr Miley I Mr rer I motion passes staff report information on him so we don't have any this evening
004but we do have an outstanding presentation director of Technology Dan Copa you're up while Jamie does that I'll just share with the board that today is not only Daniel's day to present but it's also Daniel's birthday today so happy birthday Dan happy birthday to you happy birthday to you happy birthday dear Daniel happy birthday to to you happy birthday Daniel does it surprise you that Todd jumped into be fair that was the best rendition that IED do app all right so I have the pleasure of uh providing you guys just a quick update on the IT department and some things that uh we've been doing uh so I'm excited to do that with you guys today and show you some of the the things that that we're able to do so um without any further
005Ado we'll just go ahead and jump in uh this is uh hopefully a much more uplifting conversation about it than a lot of times what it really is so uh we're feeling really good about things this year things have been going really well this year so uh one of the first things that um Adam kind of challenged me with when I first became director was uh really defining what the vision and Mission is for the IT department for gyon City schools and so I sat down with my team and we really kind of hashed out you know what it is we believe this this is what we believe as the IT department for Canyon City schools and we believe that this should be something that should exude across all of our buildings and not just
006in Canyon City Schools this should be the the goals of a lot of our it departments and school districts around the state uh so our vision is to create a future ready educational ecosystem where technology Fosters creativity personalized learning and creates a foundation for students to be learners for life that's really what we want to establish that that's the vision of what we want to create our mission as the IT department is as we're dedicated to delivering reliable secure and Innovative Technology Solutions that enhance teaching learning and operational efficiency across all School District buildings and departments we prioritize exceptional customer service fostering collaborative dialogues and providing solutions-based support to meet the needs of our educational community and that's really important when we talk about the solutions based report in the IT world it's very easy
007to just say no we can't do that or no we won't do that and what I've made very clear in my department is we're not going to provide a stop gap of no we can't do that it's going to be a no we can't do that but have let's try this let's see if we can find a way to make this work in a way that's going to uh work for all parties and in included there so we're really striving for that uh very strong customer support and that Solutions based uh problem solving you know in collaborative problem solving that's really important for us my team uh I'm very fortunate uh my team is fantastic and they make my job a lot easier because they are the ones who are really the experts in their
008fields and I can't thank them enough for all of the hard work that they do day in and day out um including myself we have 10 total individuals within my department uh that includes our it systems manager Hunter Dean Moore we have Elizabeth gash who's our sis coordinator Mike fry who is our it data manager Chase welin who's our Network specialist de P Leon who's the instructional technology coordinator Mike HR who is our other network Specialists we have two repair Specialists Kate Rogers and Zack Todd Marin Higgins is my it executive assistant and then I am the director of Technology uh we work very well together as a team uh we talk constantly and uh thanks to uh Administration for Adam for you guys for allowing us to make the move over to the access
009building we are now all Under One Roof which is greatly increased our capacity as a group to be able to collaborate efficiently and uh if I have questions I can walk right next door to one of the other rooms ask the questions we can get stuff solved right away and it's been really really nice and it it's really been a team building opportunity for us to have everybody Under One Roof and it's been great so that that's been a really great opportunity for us and I I just thank you guys for that ask a question excuse my ignorance but what what does the acronym s i stand for so sis is our student information system so that refers to campus um if there are any Acron I triy to keep acronyms out as much as
010possible here but if there are acronyms in here that you don't know please ask me I will fake it and tell you what I think it means right no but no uh if there's anything like that please feel free to interrupt me at any point here thank you so what do we do as the N Department uh we do a lot of things and these are all not just things that we do just here and there this is things that are happening every single day so we deal with infrastructure and network management device and Hardware management user support and customer service security and compliance software and systems management uh there there's other things that I am probably missing in here as well but there's a lot these are kind of the the main areas of
011of what we deal with within the IT department um and one of the things I'll talk about here in a little bit um the security and the compliance piece is something that is continually getting more and more difficult based off of legislation that keeps being getting passed without the input from K12 educational leaders such as myself um and so I'll I'll go into that a little bit later just some of the struggles that we have moving forward but we have plans on how we're going to be able to accomplish what's expected of us so so when we jump into infrastructure and network management uh a lot of this flies over the head of a lot of people it's like I don't understand how that works so infrastructure and network management when we talk about our
012Network okay think of it as a web all right all of our buildings are connected to one another in one way shape or form okay so every single one of our buildings is connected in in in a way through our Network that we have uh centrally housed within this building um I always like to tell people think of it as kind of a hub and spoke kind of configuration where you have a central location with the the spokes going out to all of our locations within our network maintenance there's a lot of things that take place uh very very proud to uh report that we successfully swapped out all of our Network switches and all of our buildings except for the high school uh we're waiting on the high school because of the construction we
013didn't want to put switches in and then have to take them back out and move them back over to the the the new parts of the building so um every one of our other buildings uh we replaced all of the network switches uh that happened in November and early December um and things have been running great um big reason for needing to do that the switches that we previously had uh were end of life they were they were at the end of their their uh service um and so we needed to put our new switches in which allow us to have a l more longevity of our network but it also allows us to have much more visibility into our Network so I can jump into our firewall find a specific switch and I can
014see exactly what's connected to that switch at any point in time so it it's really nice to be able to see the and have that visual aid to help in troubleshooting issues that might arise uh Wi-Fi expansion happen all the time within our buildings we get requests saying hey we need more Wi-Fi access in this space so we have to create network diagrams to try to figure out how we're going to get that access to those areas if it's going to be feasible working with contractors to help run new lines if needed uh we're doing a lot of this right now with all of our construction projects you know I'm constantly talking with Gonzalez electric and kbl and they've been fantastic to work with I can't be more happy to for for both of those
015contractors they've been fantastic to work with um the way it sits right now um I have an image up here this is not our network switch and I did that on purpose because this is a a public meeting they can see the the images that are up on the screens here um this is uh just an example of what a network rack would look like um I didn't put ours up there for security reasons I don't want somebody to go in and say all right I know what kind of switch they have now I'm going to try to find a back door into those switches um just just trying to keep on top of that and and be safe with that but within our Network we manage over five th000 different individual network connections um
016that so you think about every single wall plate in every one of our buildings all of our ceiling mounts that we have all of our camera connections all of those equate to over 5,000 individual network connections that we manage on a daily basis we have 11 building locations that we uh provide services to within our school district uh server management we have a slew of of different servers that provide different functionality for different pieces of our our uh School District uh we continually go in and Patch make sure that they're backed up for all of their configurations and provide any security updates which happen daily there there's there's things coming at us all the time and I'm going to show you kind of a fun little thing here uh that could kind of scare you
017a little bit but it it's it's it's kind of I think it's kind of cool um internet and bandwidth monitoring so we always take a look at um I always call it the Peaks and valleys so I can take a look into my firewall and I can see that the bandwidth that's coming through if I see Peaks and valleys things are healthy if I see a flatline something's dead and that's not good so um we want to make sure that we're maintaining that ensuring that we have uh as much uptime as possible and we actually have it built into our contracts with our um internet providers that we need to have 99.999% uptime from our providers and if we don't get that we get reimbursed so that is something that I do build in to
018ensure that we're getting the best out of all of our our providers um and our providers have been very good we've had a couple of hiccups here and there but they've been quick to fix those when we have issues uh we do troubleshooting for slowdowns um Brian zipa just came up to me earlier and said hey we're having some issues with zoom so I have I'm going to go in start troubleshooting why we're having some of those issues with zoom um things change all the time so it's like all right we're going to go update our configurations and we're going to see um it's kind of a make a change wait and see make a change wait and see so it's not as quick as some people would like but we're doing it as quickly
019as we can safely do so uh we also configure our ha ha is another acronym in the IT world it's called high availability so these are our emergency failovers so we do have backups for all of our primary systems so if our primary firewall were to some for some reason fail we have an ha uh High availability failover setup so that it will fail over to our secondary firewall and there'll only be about 180 second intermission time period between the transition from the primary to the secondary so there will only be 180c blip that end users will notice of uh Internet outages and then everything will be back up and running so um that's pretty pretty good and we make sure that we have that available so that we're always prepared for the worst case
020we never anticipate that the worst case is ever going to happen but we' got to make sure that we're ready for it if it does cyber security measures uh there are all sorts of new things that we have to maintain on our firewall when it comes to firewall management when it comes to rules and making sure that we're blocking the things that need to be blocked and allowing the things that need to be allowed and sometimes those categories change based off of the needs of the buildings and the learning expectations that are set so we're constantly working with buildings to make sure that there's access to um items within our firewall but we're also making sure that we're blocking the things that need to be blocked uh fishing uh prevention is something that is unfortunately
021more and more uh nowadays we're starting to see a very high increase in fishing attempts and uh you know we we've gotten several attempts that have come through this school year where I get an email from Adam Hartman it looks like it's from Adam Hartman but then when I do a deep inspection on the email it's not his email and he's saying yeah I need you to authorize this payment for $250,000 to this account and so anytime we get those weird kind of one-off things I always recommend and I've I've been telling everybody talk to them in person get the verification in person don't trust the email okay even if you even if it's legit and everything looks fine on the email verify in person because we can't be caught off guard uh because the
022the tricksters are getting really good they're using AI to start to mimic things very very well unfortunately and so we have to keep our guard up with that and that goes into we need to be continuing to provide training and and awareness campaigns for all of our staff members because our weakest link in the cyber security field are the people it's our end users because it takes one click to decimate our system unfortunately just just how it is now we do have some safeguards in place to help prevent some of those things but what we don't want to have happen is what happened to the county a couple years ago that that was devastating for the county and and so that was eyee opening for us you know thankfully it happened to somebody close to
023us that we can then talk to um very close with Lisa Hall who's the d uh director of technology for the county and I talk to her constantly I actually have a lunch with her coming up later this week where we're going to be able to talk through um any new things that she's learned with kind of their recovery process just so that we're prepared if anything like that were to happen with us uh one thing that I want to show you real quick that I thought was kind of interesting see if I can get out of my presentation [Music] here on there we go so this is an example of where we are being attacked from on a daily basis uh this is just focused right now on the United States but you can
024see this is our active threat map that we have for uh any type of threats that are trying to actively access uh behind our firewall and so this is kind of a cool thing these are not successful attempts these are things that uh are constantly being combed by our uh firewall but um it's kind of funny uh Sean liked to tell a story when when he was the director uh so Jim Kern who's our our custodian here at the admin building uh walked in on Sea's office one day and he had this up and running and se he just stood there was watching it and you can just see that we're being bombarded by all of these other places you know he's like what is going on it's like war games in here it's it
025really kind of is it's kind of like war games right um but this is a great tool that comes with our our our firewall that allows us to actually see where things are coming in from if I were to broaden the scope of this you'd be seeing attacks coming from India Pakistan Iran China Russia you name it things are coming towards our firewall on a constant basis so I limited this one to just the United States for right now but wanted to let you know that we do have the ability to kind of see where threats are coming from we have things in place that are preventing these from actually accessing our information however it takes one click for those Intruders to gain access behind the firewall so that's why the the preventive maintenance and
026and the prevention uh learning that needs to happen uh is is really critical along with our infrastructure so that that that's the scary part of the version of the of the presentation everything else is good yes be concerned yeah yeah got your back that's right we we are ready if if anything were to happen we're we're ready but we're we're we're confident that we have things set up in a way that's going to be uh as secure as we can so um along with our our 5,000 ports that we're monitoring we have 363 cameras across all of our campuses of those 363 campuses there's a combined 839 different uh individual lenses that are recording 247365 and so uh I could if I so chose I could pull up our cameras on this device here and
027I could have all 839 cameras up in individual boxes you wouldn't be able to see anything right now but uh we could have all of them up um we have all of those uh we have 50 Halo detection devices these are the Vape detectors uh they detect a lot more than just that but it's it's the particulate detectors that are um in our middle school and high schools uh we currently have eight servers that write 550 terabyt of local memory local means that it's housed here in our building it's not going to the cloud it's it's stored locally which is a secure method of storing that and we're required to retain all of our video evidence for 14 days that's the minimum requirement and we're just we're just able to accomplish that 14 day with
028our our current infrastructure we are getting a ninth server as part of the construction project and the increases that we have with our our uh additional cameras going in at our our new buildings um so that's exciting because we have a little bit more capacity there um but just for reference I added this I know that it's kind of hard to see but just so you can whenever you hear bytes megabytes all of those different things a lot of people don't really understand kind of what that would represent you know I'm very visual so I think that it's kind of helpful so when you take a look at one bite okay that's a single individual bite right think of a single letter on a piece of paper okay when you take a look at a
029kilobyte okay kilobyte equals um 1,000 bytes and that's going to be equal to one page of text okay your favorite song that you listen to 5 megabytes so now we're going from kilobytes to megabytes megabytes are a th000 kilobytes okay your favorite 2hour movie roughly a gigabyte of information of data okay that's a th000 megabytes 6 million books of various genres and lengths okay that's one terabyte worth of of information and data now you take a stack of DVDs as tall as a 55 story building and that's one petabyte so just with our video servers alone we are half a petabyte of information that we're retaining every single day okay it's a lot of information and that's just our video okay you throw in all of our other information from Infinite Campus all of the
030systems that we use all of the data that we have we have an exorbitant amount of data that is collected and created on a daily basis and now we're charged with protecting that data all right so it's a large job it's an important job it's not just an IT job it's an every one of us job of protecting that data yes ma'am correct yes yeah so so all of our our video cameras that are on our buses um are actually stored locally within the bus and the um our technicians within the bus garage have been trained on how to extract the data so Adam Pierce has been trained on how to be able to retrieve data from the buses um because all of those are stored locally within each one of the buses they don't
031those don't actually get transferred over to our servers here they're retained within the actual bus hard drives that we have in the systems but yes they absolutely can yep yep yep and it's important it's unfortunate that we need to have them but it's it's it's great that we do so absolutely uh device and Hardware management uh so obviously uh we work with the deployments and collections of Chromebooks laptops tablets desktops uh we have we just recently uh were able to get all of our Windows 10 devices removed from our infrastructure and we are now 100% Windows 11 which is great because we are ready to uh that was a mandate uh we had to go to Windows 11 because Windows 10 had been end of life by Microsoft starting in October of 2025 of this
032year and so in order to be ready for that timeline we we've basically told all of our buildings we have to remove all of our Windows 10 devices we have to upgrade to Windows 11 and we have done a great job of doing that so um along with that we have all of our Chromebook um um devices that are uh across the the school district uh we have over 6,000 Chromebook devices um that that we maintain um and that one's kind of a it's a dance that we have to play with because even though we have the hardware device the support life of that device ends after a certain period of time and that's dictated by Google and so we kind of have a a rolling falloff of all of the devices of when they
033can no longer be used because they no longer receive uh any type of update or support from from Google so um so we're constantly playing that game of trying to figure out what we can do to make the the devices last as long as possible without having to purchase as much uh as we have in the past I'm trying to to work with what we can do to really tighten things up and find some cost Savings in how we're providing devices for our staff and students while still maintaining the uh Integrity of of of the Chromebook one to1 deployment so that all of our students and staff have access to high quality materials that are going to last them for a long time uh we do have two in-house repair Specialists that break uh that
034that uh fix those breaks uh that that do happen um I think I have information yep got some information coming up here on the next slide uh interactive boards for every classroom so this is a a big priority for us um was putting an interactive touchscreen board in all of our classrooms not just for a teacher but to really get students interacting with the board and interacting with their learning and we're still working on getting folks trained up so that they're accomplishing that in an effective way but we are proud to report that every single one of our classrooms does have an interactive board so that that is the a first for this school year um is the first year that we've had that in every single classroom across the board so we're excited about
035that uh and then we have our peripheral support so we have printers projectors scanners phones those are all included in the support that we provide as well just so you guys know just kind of what what it looks like on the it support side of things uh this school year we've had over 2600 support tickets that have been entered for it support um it's a pretty high number but we've done a good job of those 2600 we currently have about 100 that are currently open so we have done a great job of closing tickets I'm proud of my staff for doing that they're very responsive uh unless it comes to me because then I get bogged down and I forget to answer my incident IQ tickets so I I've I've done better I'm down to
036only 18 that I have open now so that's good yeah that's good um so brakes and repairs so right now we're sitting in about 275 devices that have been repaired this year of our Fleet of over 6,000 that's pretty good you know we're doing pretty good there's still work to be done I think that there's still some some culture building that needs to happen within our buildings to establish care for the devices um but we're we're doing okay when it comes to repairs y um interactive boards classroom tech support Deana padon has done a fantastic job of supporting staff and students with the use of the devices and being really thoughtful about intentional use of the device and not just using it as a replacement for something to to kill time right um she she's
037done a really good job um I'm really proud of her for establishing dedicated PLC times with both of the middle schools where she can actually go and sit down with the full classroom uh teams for each grade level and really dive into what are your needs what are the the areas that you want more support in uh and she's done that all school year so I'm very proud of her for being able to establish those um she's working on establishing the same model at the high school for next year so that we can actually have some consistent training that's happening across all uh of our secondary schools at least um and then we're working with our elementary technologist to support the elementary levels as well so and then our pereral support we have 100 printers
038projector scanners and over 350 phones that are currently in our system so we we manage all of those as well and help support those uh along the way as well last thing that I'll I'll final uh I'll finish up here with um this was kind of a big part of this school year for me um at the end of last school year we conducted an IT peer review that was um conducted through Ken which is our uh it's a national um educational technology Consortium right um it was conducted in the spring we had three reviewers that came in from across the United States we had one from Washington DC one from Utah and one from Illinois these were all Tech directors from school districts the same size or roughly the same size as Canyon City
039schools and they came in and they look they they did a a very in-depth process of of uh staff surveys interviews and then they did a final report presentation for us um and then uh if you click on this link I won't go into it now because it's an 84-page report that they were able to provide for us um can be kind of dry if if you're not knowing what you're looking for but it was very helpful for me as a new leader within the department to really dive into what are the areas of need and what are the areas that we're doing really well so I can praise the areas that we're doing well and start working on the areas of need and so that was a really uh great tool for me to
040have coming into the role and I'm very appreciative of Sean setting that up because that was that was really critical for me having success within my department and I do feel like this this report was very beneficial to me um in just gaining a better understanding of what the frustrations were now I know that last school year we had a lot of network issues um that were the the large portion of the of the the frustrations that were that were out there there's also some other areas that we we identified internally as yeah we we need to do better in these areas and those were areas that we focused on for this school year you know we we wanted to attack the lwh hanging fruit first while creating a an action plan for some of
041the the higher end uh areas that we needed to address and so we're still working through some of those those pieces but I'm very happy to uh to report that we're making good strides within the IT department and uh just excited to to be doing the work so if you guys have any questions for me I'm happy to answer any questions huge appreciation no question but yeah I have a comment doing a great job yeah me too that Yuri your presentation was very comprehensive and and personally and I I'm pretty certain that I Echo the rest of the board you're do your team you're doing a really good job for a new leader and it's it's refreshing to to hear how well your teams come together and how well they work together so nice job
042Danel well thank you all of the credit goes to the team they I'm I'm here to make their lives easier and they they making my life easy too so um the credit goes to the team and that's what a good leader says yes and thank them for us well done I absolutely will thank you all you're welcome all right board members report what have yall been up to spring break yeah yeah definitely I was looking since the last board meeting we finished up Mountain views IPR and um I sat in on EV valuation council meeting that Jamie heads up with some other District leaders and I felt like we got some good work done there Jamie could probably tell you more but but I enjoyed being part of that and then spring break did we
043do donuts between last yeah we we finished our board appreciation at all the schools and went to all those places so we've been to every school district location twice this year to let staff know how much we appreciate them I couldn't remember the dates I only remember one maple doughnut with bacon though we need to do a better job with that there were other days with maple bacon but gone was the day where there was one box of maple bacon and we had to decide which school got it that Tero anyone else just the Echo and the same thing Board of Education and with the appreciation for the staff and the and the teachers there um and then spring break of course I did get a chance to drive by Lincoln today and see some
044of the walls up and it's kind of exciting I was like yeah they're up we're past I can't wait till we get to tour all of the projects so definitely making some good positive Headway there it's going to be fun looking forward to yep looking forward to it Scott anybody else um I do have one I had the pleasure of having coffee with uh our mayor uh and wanted to share I think he said it uh at Compass committee before and maybe some other places but it it uh it's worth repeating um he goes to Regional mayor meetings um and some State ones too uh and he brags about Canyon City Schools uh in fact he brags about him to the point where those that know him when somebody asks him you know well what
045about you know your schools the people that know him go oh my gosh here he goes again which is good that is so cool to hear that uh you know that he feels that way and and that we are that way um that he can uh brag about us and feel so good about it uh so thought I'd share that nice thanks Brett that's really good to hear request to address the Board of Education Miss Solano do we have anyone this evening no thank you Mr Hartman superintendent report thank you and thank you Daniel for your comprehensive overview of it so much appreciated and happy birthday again I'll be prly brief um I wrote I tend to do this before we go on kind of large breaks right you have quarter breaks you have a
046semester break you have spring break I wrote a message to all staff before we went out on break I had actually prepared it to go out on the Thursday but then it was dawn on me that oh staff is here still on that Friday although students were not a day before break but the message and I'm sure you saw it was really around rest and I'm mentioning that because today we are back and um and the students are back and the families are back and they're back with their expectations of us in a good way and we're back with our responsibility to this work this is the fourth quarter um Kristen said earlier can you believe we only have eight weeks it should technically be nine if we did our work on the calendar correctly
047but you're probably right that we're just down to a very fledgling end of year kind of at that point final day on 22 of May it's easy to say every year oh this year is the fastest year I've ever ever experienced but but I really feel that to be true I just cannot believe that that we three qus of a year ago that we kicked off the work of the 2425 with because I said I would I I can't believe that that it's been equidistant now since we were away for Christmas as it will be to when we are graduating our seniors and saying hello to the summer so welcome to the fourth quarter board thank you for your work we're to finish strong that's the message that is here right now I mean it's
048great to take your take a deep breath and it's also just great to be surrounded by people that recognize it every day every hour every minute they all count and we're going to finish this thing really well um I'm excited about the upcoming work during the fourth quarter I'll talk a little bit about the importance of April in just a moment I heard Scott chime in and say don't forget on the 11th is when we'll be doing that important work around the tours of the buildings don't forget that we'll be together on the 7th for our work together as a governance team so lots of good stuff coming up um in your board notes you'll see that that two weeks ago now I made a mention of the month of April it's important um State
049Testing takes place during the month of April um we've always talked about the core beliefs of the school districts the importance that we put on whole child education but also an expectation around learning outcomes for our kids so um like it or not the way that the state tends to grab most of that information is through summi of what they call end of year testing it's not really the end of the year but it's close it is the fourth quarter and we have Cass coming up and in addition to Cass we'll also have sat testing taking place too so Brian zipa thank you to you thank you to Danny thank you to all the assessment coordinators at the school level to maintain the best opportunity for our kids to do their best on their tests
050and that's a really nice way to say it we emphasize growth right we prepare kids we give them exposure to content we provide a testing opportunity that's free from distraction to put their best foot forward and that's what it's about and that's what your kids will be during doing during the month of April um we there was a conversation around construction and the tour that we did I extended that opportunity to the Daily Record the paper will be joining us last week I was at fedc meeting and one of the members of fedc because I was giving a presentation on a number of things around the school district said I'd really like to hear more about where you are with all of the projects it was fun hearing you out and about Gathering support for
051the projects we'd love to continue to hear more um so we'll do that with a bit of an expose on that date on the 11th during which time you all will be able to actually two or three of the four Pro projects at there um at that time uh other good news is brown CES Scott and I met today with a group of folks um it's going to be tight it's going to be tight but I'm very proud of the team trying to think ahead around hey what that looks like in terms of how we think how tight we think it'll be in August and what the impacts are for that in July and June and may to include what Saturdays and potentially Sundays and even holidays might look like so that we can accomplish
052that one too there are no guarantees we are working against the clock but I'm excited that we're about to launch on that one too so thank you to the the CES staff and the support of the district level to kind of help for that backwards planning to make all of that happen because the complexity of what's going on in the district on that construction front right now is immense so really great stuff and then the last thing I'd like to share I look back on my calendar we were last together on 10 of March two days after I was with you and I was joined by one of you at least but with a nice representative sample of some folks from from our smallest of our elementary schools but a very Mighty and proud School
053of mck as they came together um through paper screening but then also through interviewing on the 12th of March and by the end of that week I believe that was probably by the 14th at that point we were able to do all of our due diligence to welcome and congratulate one of our very own which is Mrs Courtney Richardson currently CCMS um assistant principal and activities and Athletics director to take over Ed McKinley so mighty thanks to Jessica Stevens not only for her work as being the building leader but the way that she's approached this transition in this space right now um but really excited for Courtney and for the school for McKinley one of their staff members was here as a mom here a little bit ago and as I looked at I was
054just kind of thinking I'm excited I'm excited for the school I'm excited for Lincoln Park I'm excited for those preschoolers and that K5 up there so so that was a big moment for me to bring another person on into a a position of even increased responsibility but somebody that I have really great faith in so welcome Courtney to her new role that's it for me yeah thank you Todd thank you Mr Hartman all right guys we have some policy work this evening first one is file bh- public complaint process and request to address the Board of Education presented to the board for second reading and final vote to an update the current policy to align with the public complaint process and strategic plan and organized communication to enhance Effectiveness and understanding I have a motion
055please I motion to approve file bh- public complaint process and request to address the Board of Education second have a motion in a second further discussion hearing none roll call please mrb I Mr Alexander I Mary I Mr Miley I I motion passes next one is file gbj Personnel records and files presented to the board for second reading and final vote update the policy from casby for technical edits and to expand confidentiality of performance ratings and evalu evaluation reports to all licensed and unlicensed Educators I have a motion please I'll make a motion to approve file gbj personal records and files presented for the final vote today well second have a motion and second Is there further discussion hearing none roll call please Mr Al I Mr Alexander i m Mary I Mr Miley I
056Mrs hi motion passes next is file KDE crisis management presented to the board for second reading and final vote update the current policy from casby for technical edits may I have a motion please I move we approve file KDE crisis management today for final vote second I have a motion on a second any further discussion hearing none roll call please Mr Al I Mr Alexander I Mary I Mr Miley I hi the next three are for information only file LBD relations with district tter schools are we pulling that from okay um it's it was on for information okay so it's an update the policy for a slight adjustment I'll make that before you okay it's an update to policy from casby with new timeline requirements and we'll revisit that in the next meeting uh file
057lbdr relations with District Charter Schools presented to the board for information new policy from casby with timeline requirements and file LBD D intent to apply to become a district charter school also presented to the board for information it's a new policy from from casby application form now required for all district charter school applicants we have no old business we do however have a rather exciting new item Mr Ford if you'd like to come up we have a request for out of state travel it's recommended that the board approve out of state travel for the cchs systems go Rockets one two and three classes to travel to Fredericksburg Texas to launch their Rockets April 29th through May 3rd 2025 I'm usually loud enough to where I don't need one of these things um we uh I
058put the dates on there we're going to leave on Tuesday the I think is the 29th and then we launch on Thursday the 1st uh I've got six Rockets currently being built three of them uh to go mock one basically just over one of them to go mock 1.25 or better and then two of them to go one mile one PB payload um the two one PB payloads is first year I finally got some kids to take it a little bit seriously they may have bitten off more they can chew we'll see one kid uh one group is looking at putting a camera in there so they can video record their flight which will be a first um hopefully that's successful and we actually get it back um not like some of the others um
059and then we we have one group that's decided they're going to take some atmospheric data and put in a computer system in there to record changes and air pressure and humidity and stuff as the rocket flies and goes like that so that will be interesting if we can get that pulled off um and all the Rockets seem to be going pretty good it's kind of a wild there's the biggest variety of things I've had and it's kind of exciting to see that it's not all kind of merging down the same road so six different Rockets six different ideas and hopefully uh one of them if not all of them are successful for us [Music] um uh I as far as kids go I have I've got like 21 kids I'm looking at trying to take
060them all um I have three kids that have informed me that they can't go so I'm down to about 18 I think so right now I think I can swing that with with everything we've got going I've got another little fundraiser event coming up with that we're going to try to raise a a little bit more money but I think we are good to go on that um I definitely have the chaperon my wife will be going with me uh Mike and Julie oror will be going and then Lydia brgh will be going as well it's another uh staff member up there at Kan City High School so big group Big Challenge a lot of Wheels going but I think we'll be okay very exciting yes it's uh exciting uh to say the least um
061really looking forward to this one um and just to kind of the I gave you a uh a kind of a thank you the Artemis pin that is the guy we get to go talk to a lot of times he's the head of the guidance and navigation and control system for the Artemis project so hopefully someday that'll be a collector's item when you can say hey our kid's gone and talked to that guy and he sits in on our briefings too as well and he's a really nice guy so we picked those up while we were there it's kind of a thank you for letting us go to NASA hopefully we get a go back again this year uh he also arranged them some behind the scenes action to where they got to get on
062a simulator that actually mocked or mimicked docking the Artemis spacecraft onto the uh space station and stuff and what the astronauts go through it's kind of the basic one that they test on and then the astronauts get some other ones so the kids got to fly that and get on some other things which was really helpful and to Daniel's credit um we uh I saw groups going through the NASA firewall trying to get through the NASA fire wall to present they didn't have much luck we at least you set us up with some good computers that we just took in a hard drive and we could present right there but the other people who were relying on getting out to Google and stuff no not even through the guys lining so uh they're they got
063theirs lock down tight to where it doesn't work at all so kudos to you we ours at least works so we they have the same problem at Nasa as well I really appreciate you working so hard to present or I guess provide such fantastic opportunities for our kids oh the kids are great so that's what's kept me teaching if it wasn't for kids like this I'd probably been gone a lot sooner so they're awesome to work with as well so how many years does this make that you made this trip um this will be down there year number four for me and then one year we only went to Colorado we went to Trinidad um the hopes is still I know that they're still talking with other schools in Colorado right now we're still the
064only game in town as far as the state wow they're trying to get upwards of another 11 uh schools in the state to do it if they can get another 11 schools in the state to pick up the program and start going along that path um Fort Carson has already dedicated a site down near T Trinidad for us to start building uh launchpads and everything so the state of Colorado will just go down towards uh that army base down there right outside of Trinidad and launch from there which would be awesome I mean it's great to take kids four days and do all that fun stuff but it's really great to just take him one day down and maybe an overnight deal but um well I appreciate you must have done extra fundraising because I
065remember a couple of years ago you were trying to figure out which kids would get to go from which team and I appreciate your effort to include every kid who wants the kids have done a pretty good job of stepping up to and uh getting sponsored last year we've got uh sponsors we made a sheet to where if businesses wanted to uh they could sponsor a rocket for basically about $2,000 and we gave them a custom picture of their rocket um and they put their logo on it and everything with the whole idea that hopefully we would win a banner and their name would be on that rocket on the banner as well and with everything else out there so we had some luck with sponsorships coming in from businesses that way and then the
066kids just raising some money uh on the other side then some of the CP fun actually came back a little bit too so we're a little bit better off this year than last year was uh really shaky but we managed to do it and then our rocket our summer camp this last year with the Rockets all little kids running around we we did okay on that one as far as sponsors and uh fees from the camp as well well and and another way talking about funding another way you can help fund this project a little bit is take them to the Big Texan and if you can keep everybody to eat their 72 ounce steak for they're good to go for like 3 days you know on on one free meal so I'm just joking
067our first trip down there we stayed at a hotel cuz we stay in Amarillo um on the first day after we get loaded here and then we'll finish up the trip but we called up the Big Tex and and they sent us limos to come pick us up and all the kids got to go down in the limo and we ate at the Big Texas they don't do the limos anymore so we just tend to eat at the Salt Grass right nearby which is good too that's good yeah thank you oh one I guess one last thing the kids are in the process right now I speak of um getting parent permission slips from their parents and they go through the process of selecting which kids they can room with lining out which kids they
068can't room with it's never usually been a problem and then there'll be enough kids going to or if there is some conflict there that uh parents don't want them with in a specific specific room we should be able to um accommodate that with no problems great nice awesome my favorite thing is to tell family members and friends from around the country that smalltown Canyon City has a rocket science program yeah it's pretty great thank you Chad yes and good luck oh thank you um please come back and let us know how it goes I will I will definitely and I will send out a link I know last year I said sent out the link um and I'll send out a link too to where you should be able to watch the launches live I
069know we had a lot of uh people watching them in class while they're going on so this Thursday that Thursday there should be a live length and then a lot of times the kids after they do their stuff uh Fredericksburg high school provides like a YouTube channel and they'll interview the kids after they come off and do some other stuff like that as well so nice it's a little bit of uh everything going there as well we appreciate that thank you than CH all right let's get this approved I need a motion to approve the request for out of state travel I will move to approve the out of state travel for rocket program sorry second so I have a motion and second any further discussion hearing none roll call please Mr Al I Mr
070Alexander I Mary absolutely yes Mr Miley system go yeah Mrs reer absolutely I thank you so much Mr forward and good luck thank you thank you all right with no further business before the board we're adjourned