001Good evening everyone. I'd like to call to order the September 25th, 2025 meeting of the Lake Forest Board of Education. If you would stand with me for the pledge of allegiance, followed by a moment of silence. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. Thank you. You may be seated. We first like to welcome everyone who is joining us in person. We're online tonight. Just a reminder that tonight's meeting is being streamed uh on the internet and after the uh minutes and the are are u approved then we will post them online for your viewing. We're going to start tonight by a roll call of board members. Mrs. Rash >> here, >> Dr.
002Wyatt present, >> Mrs. McCloskkey here, and Sarah Starky serving as chair is present. We have four board members present tonight. All right, moving to 2.4 approval agenda. >> I make a motion we approve section 2.4 approval agenda as >> second. We have a motion properly seconded on the floor. Any questions on the motion? Hearing none, we'll call for a vote. All those in favor? I >> against and abstain. All right, motion carries four to zero. Sorry, I was on a second. Okay. Um, make a motion we approve item 2.5, approval of minutes as from the last meeting. >> Second. >> Uh, we have a motion properly seconded on the floor. Any questions on the motion? Right. And hearing none, I'll call for a vote. All those in favor? >> Opposed? Abstain. >> Oh, you were
003saying? Yep. Uh motion carries three to zero with one abstension. All right, the fun part of the night 2.6 recognitions and presentations. Dr. Lucas. >> Good evening everybody and uh we're joined by many members of the A community and I'm going to bring in uh our egg department and they're going to recognize some awesome students. So who we got? Mr. Butler's going to kick us off. >> All right. So, we're going to first start off. Uh, first I want to thank all the parents who came to every practice every week and and they practice at different farms and different locations. So, we want to thank you for all that. And our first team got seventh at uh the state fair for livestock industry. Um, Brooklyn Daily got eighth individual. Aubry Heron got 28th. Clay Haring
004got 25th >> and Amelia Judy couldn't make it today, but they all did a fabulous job. >> Uh, next our second place poultry CDT start. Lucas Scott got second individual from the state. Andrew Spence got eighth individually. Luke Melvin got 10th. And Brent Robertson got 11. Third place tracker driver that's Robinson [laughter] third place Aubrey Herren Clay Heron Kenzie Smacky and Summer Bellamy got 13th individual very good job actually >> second place uh Derry Bal Anna Spence Carly Gallow fourth place individual Kenzel Oakley second place individual and Bry Ford seventh place individually and uh my officer team does a a landscaping display every year as like a team building effort and they did really good and he actually goes against even high school and middle school so they won first place uh and some of
005the officers are up there already. So, Kenzel Oakley, Bradley Forum, Addison Vancernal and Carly Gallow, Kenzel Wickley, uh, Andrew Spence, and Luke Melvin. >> That was first. Good job. All right. So we got screens want to move up and take better picture to get a better angle, feel free. How I work? Round of applause for our chicken feet. So, we're going to bring in Mr. Sax and Mr. Curry as well. >> Good evening all. Um, so we're here kind of for two reasons tonight. Um, so we have our state fair recognition, but we also have um Big E as well. So once you qualify for states, there's several competitions that will advance to the regionals, which is in Springfield, Massachusetts. Um, and then from there, we go on to nationals from there. So my team
006is my a issues team. So ladies, come on in and Justice, this is Bri. Then we have Reena. And then we have Justice. >> Um, so this team actually won first state in July. um and they are focusing on wind turbines um and basically like how can they be placed in Delaware effectively? You know, is offshore the answer? Are we looking in land and really just looking at all the different issues that are associated with that? Um the a issues contest is really unique because you're not allowed to solve the problem. The entire goal of the contest is essentially to hold forums um and to educate the community about the issue to help them to kind of better decide their own standpoint on that. So they've uh they place second in region, first in the
007state, and then we'll go out to Indianapolis soon and we'll see how they do out there. So thank you guys for everything. We appreciate your support. My roommate for a long time. My roommate, this was my first roomie. I know. >> I'm Miss Scott and my team that's here today is my pure judging team. They were second place in the state and they were also second place in third place at regionals at the big a few weeks ago. So we have um Gillian Novak and um Alexis Gand here and Emma's out in the marching band. She couldn't make it and Kayla's away at college. Thank you. So I Good evening, Will Curry. I get to bring up the training here at the end, I suppose. Um, [clears throat] so one of my honors and privileges
008was to coach some of my teams for the fair. Um, I would like So, um, the first one that we did really well this year, um, and I can't do it without the kids. Um, and I had a coach, Philip Sylvester, who also helped us out. And Philip was instrumental in doing a big chunk of the competition, working with me, and he also worked with the Chipman team as well. But Gwen Bully along with Henry Sylvester and Michaela Rigggins and Aiden W. Aiden Michaela and the other one couldn't be here for sports, but even they were second in the state. Missed first place by 10 points. Super close. But next year they'll come back. Hopefully they'll get that top deal. But with the aronomy they have to do weed ID, crop ID through plants, live
009plants as well as seeds. They have to go through and identify over 50 species of insects. They have to go through and do uh judging classes on hay silages and corn forms and things that nature. So it's a super hard CD and they did an excellent job. We couldn't be more proud of them. And then we have Flynn. Good [laughter] job. Flynn was our fourth place dairy showmanship this year. He just got done competing at the Big E. And he did really well up there where he showed so much his arm almost fell off. He told me. So with Flynn and his CDE, he had to show dairy animals to the best of ability. They're judging him on how well he can show the cow or heer, whichever one he has. And I think he
010had his first one, the big E was called Fireball. And she was a little tough at the Big E, wasn't she, Flynn? So, she was not very cooperative, but he did a great job. Represent Delaware extremely well. And uh we couldn't be proud, more proud of Flynn and his accomplishments as well. So, those are our two and championship team we have here. And I will just put a little plug in that we just returned from Colt chapter officer leadership training the last two days and the CCM uh the opening closing team. We have a few officers over there. Raise your hand officers. >> They were second place in the state for their opening closing CCM just happening today. I'm sorry OC open closing ceremonies and they did a great job. So we couldn't be more
011proud of them. And they also won >> what was it? >> There you go. Most stylish Let's start. Absolutely. Thank you. >> See you again. >> So that's uh that's it in a nutshell for you right now. We took a lot of pictures over the last few days. Get >> Thank you all for your support and the school board as well. You guys are awesome. We appreciate everything you do. Parents, we are not attended. If you want to do a exit right now, >> it's always fun to stay at our board meeting, but it's okay. Enjoy this tonight. All right, moving on to 2.7 citizens participation. Time is set aside early in each Lake Blake Forest Board of Education meeting for citizens participation to allow members of the public to address board members on any
012relevant topic. Comments are limited to three minutes per person. Reading directly from board policy K public concerns and complaints. The citizens participation item on the board agenda is an opportunity for members of the community to speak publicly. Those who wish to speak publicly to the board must complete the information form provided at the board meeting and submit it to the board secretary prior to the opening of the meeting. The form should clearly state the reasons for addressing the board. The public should not expect discussion or responses at this board meeting and comments are limited to three minutes per person. Additionally, as of September 2nd, 2025, Delaware Code requires district board meetings to make accommodations for remote public comment. If citizens wish to provide remote public comment tonight, we ask that they complete the Google form,
013which has been linked in the citizens participation section of the agenda and use the hand raise function on the remote meeting to alert us to your presence. Is there anybody tonight that signed up? All right. Well, then that concludes our public comment period of tonight's meeting. I'll open the floor for citizens participation again near the start of our next board meeting. >> All right, moving on to section three report, superintendent report. Dr. Lucas, >> thank you. Good evening, Spartan family. I'd like to start my report this evening by congratating great people at WT Chipman Middle School and South Elementary School. Both schools were recognized with Special Olympics banners for excellence in sporting inclusion. Reading from the Special Olympics social media site, these schools have set a national standard for what it means to be truly
014inclusive, demonstrating excellence in inclusive sports, youth leadership, and whole school engagement. Thank you and congratulations to WT Chapman principal, Mr. Mililder. Where you at, Mr. Mililder back there? And South principal, we congratulate Dr. Sarah Huber. There's Dr. Huber. And uh do you have any staff members that you can recognize that participated in your maiden spots? Um Mrs. Hicks, she is our special education coordinator. Um she completed the application. She's kind of the one who has a lot of our special Olympics events. Um and all of our related services teams, they always you know botchi and awesome. >> That would be Miss Hastings for our building. She was really interested in making sure that we bi soccer for our students and working with our uh teachers Miss uh M. Rogers, Thompson, just the whole crew that
015you know works with our special organizations through South. >> Great. And uh rumor has it that they're looking at a um unified basketball that's getting going high school. So kudos to them for looking out for everybody at the high school. Uh and thank you for that. Next, I'd like to give you an update on some of the latest going on going on at school. Past couple of weeks, students in most of our schools have been engaged in diagnostic testing to help assess where they are in reading and math. Uh coming back from the summer break, core students have also been immersed in science and social studies and the related arts courses. Fall sports are in full swing now as well as many as well as many after school activities in our elementary schools and auditions
016for fall plays have taken place here at a couple of our schools. So we look forward to the uh outcomes from those uh auditions. And since the open houses have wrapped up, we've had a slew of grandparents days and um students at one school have even had their fall pictures taken already. So schools in full swing just three weeks, four weeks into the season. Uh big reminder I have tonight is that next week already October 2nd is our interim reporting date. So that is like four [snorts] days away right around the corner. Um please check your students in room. If there's anything on which we can be of assistance, please reach out immediately to your student's teacher, school counselor, or administrator to get them the help that they need. Um, and as for calendar reminder,
017schools are closed Friday, October 10th. Just as a reminder for our statewide professional development day. That's all I have this evening. I yield the floor back to uh Vice President Starky and the board for any questions or discussion. >> Any questions for Dr. Lucas? All right. Thank you, Dr. Lucas. Uh 3.2 two strategic plan and climate survey reports. Back to you, Dr. Lucas. >> All right. Excellent. We're starting with our strategic plan. All right, let's talk. All right. So, it's uh required by um board policy um I'm required to indeed a semianual report. I'm clicking here. I'm not much of um a report to make and make some recommendations um and just give you an update on our future district operations. And um as we've been through this several times now, um our district priorities
018in accordance with our strategic plan, our existing strategic plan, of course, academic student success for every student, um our partnership with families, communities, and businesses, and then our school facilities, culture, and climate. And I'm going to talk a little bit about how we're addressing each one of those priority areas. So I just wanted to talk a little bit about a reminder about what our our district visions and then where our emphases have been the last few years in 23 24 we're really emphasizing uh implementing the necessary changes that we needed to increase student learning and then last year we're really talking about the Spartan for life brand which I think went over very well and it's it's really stuck and we're still really um married to that term and and that mantra everyone being a
019Spartan for life and And then this year we're really looking at um t taking advantage of our leadership strengths to again that key phrase is focus on increasing student learning. Um we've got a couple of really goals that are very specific this year. We want to um increase our math math proficiency to no less than 36% district and 40% 46% proficiency in ELA. And then we want all our deck students who are in for kindergarten. And there's our Spartan for life vision, our mantra. Um, and it all starts with me. We we feel like if everybody takes ownership u um it's kind of like rowing a boat. If you own your if you own your own ores and you grow your own vote, you grow harder, you grow faster, and we'll make more progress that
020way if we all own our our own uh behaviors and our efforts. Um, of course, we have great community here. It's one of the real, you know, foundational strengths of Lake Forest and and with that are our relationships and we're very traditional and of course um we're as we saw tonight agriculture is a very big part of our community. So like I did uh the last time we met in a SWOT analysis and looked at our strengths, weaknesses, opportunities and threats and then we like to start with our strengths and we really feel like one of our biggest strengths is our personnel. Um this year we're closer to being fully staffed than we have been in a really long time. I don't want to say ever, but certainly in the six years that I've been
021here, we're closer as close to fully being fully staffed as we've ever been. Uh, of course, we have great community staff. That's a big strength. Our sub coverage is is is really high. I mean, our our our classes are being covered at a really high rate and, uh, really strong internal growth. I think um we know that um we have a number of our recent promotions to leadership positions and administrative positions um came from within the our own our own teacher and teacher leader community. So that really speaks well to our internal growth. Um we have high highly qualified teachers across the district and K to2 we have high quality instructional materials that is all online um now for the second straight year. And then our CTE programming. Um, we've made some great gains in
022CTE programming. We added the teacher academy a couple years ago. I think this is the third year of the teacher academy. Um, we added computer apps. Um, we added a structures and next year, God willing, we're going to add uh JOTC. So, we've got some good feedback um from the army that we're going to be able to get a program in next year. Um, as far as our fiscal responsibility, that is also a strong um part of our our, you know, uh, district. We've had a balanced budget every year. We've added to our strategic reserve for six straight years. We've avoided implementing tax increases either from from the from the referendum in 25 or 26. So, we're really able to hold the line on taxes while still being able to add to our reserve and
023balancing the budget. And then our facilities, we've made major investments in both minor and major cap. Our roofs are in really good shape. Um we've made major upgrades in ventilation. Uh the buildings just look incredibly good. Um thanks to the investments that we've made in the work with Mr. Star and his folks. We got to counter those with some weaknesses. Um in personnel, we're we're still looking at, you know, secondary math, science, special education. those positions were are always the hardest to fill and uh we do need to make some gains in our standardized testing results. So, we've really been emphasizing that this year. Um our as far as a fiscal weaknesses, we have a reliant on the state for capital funds. Uh there were no CN approved last year and they we've been already
024been told they won't be approving any certificates of necessity CNS for next for this year. Um, so that relying on the state for capital funding when they don't give it to us, it really really ties our hands with what we can do to invest in our buildings. Um, and as you see, we have aging buildings. Um, um, Chipman, no, no, North is going to be 100 years old next year. We have a big pardon for that. Um, and then right after that, uh, Chipman and East will be 100 years old. So, hard to believe that Trace buildings are still in such great shape and they're that old. Um, and then, uh, technology upgrades and, uh, space. I mean, we're we're we're we're adding kids to our to our having more staff means less space. I'll
025just put it that way. Uh, but we've got opportunities, right? Um, the reduced federal spending that since probably 2023 has a lot of teacher stuff. So, we're finding that, you know, recruiting is getting a lot better. There's a lot more. We're finding a lot more people looking for employment and want to get back into the into the school districts. Uh our teaching academy great opportunity there to grow our own. Uh we have exceptional professional learning uh opportunity. I got to call out Dr. Cooper for uh bringing her on staff has just been amazing with no skills threat um professional learning to add to quality of the learning level. And then um uh we're really thanks to some of the discussion that the board had um either at the last board meeting or the one before
026that really looking at um reaching out and seeing where we can take more student teaching opportunities. Um academics thanks to uh Mr. FL and and all the schools really looking at creative scheduling, seeing, you know, how can we take advantage of every minute every school day and then um teacher coaching. We've had brought in some outside uh professionals to help coach coach some of our teachers up the last couple years. Um that fiscal responsibility has led to our debt service payments being reduced every year. So that's going to um result eventually in us having more available capital and um our building upgrades and strategic building committee also um uh are going to help us realize um and set a path towards the future in terms of where we're going to be 10 years down the
027road as far as this district is concerned. uh some threats um personnel again um you know the teaching community is is reaching a lot of people are reaching that 20 25 30 year mark so more and more folks are starting to retire so that's certainly a threat to our staffing um academics um Delaware as a whole does not do particularly well on the national assessment so um you know that um creates a whole lot of uh uh kind of I don't want to say knee-jerk reactions, but that that really does put us in, you know, as a target to a lot of sort of questions in terms of how well we're doing our jobs. Um and continuing growth in special populations really calls for in increased um resources, right? And burden of proof is always
028a threat. If uh if you're familiar with that, Delaware is one of six or eight states that that puts the burden of proof for virtually any accusation on the school district and it makes it extremely difficult um in a latigious society um you know and it cost costs about a million um to to fight these these these this litigation. Uh as far as fiscal threats, equalization is on the table. There will be a decision made, I'm sure, this year, and Lake stands to be a big loser whereization is concerned. Public education funding commission, we don't know how that's going to come out. And of course, all the um reassessment that's been in the news. We know there's a lawsuit in Newcastle County right now. Um the small businesses, the businesses are suing uh the county
029and the school districts uh because they changed the law. actually they're sued the state government based on the law that they split the assessment rates. Um and that can only roll downhill if something comes of that lawsuit that happened up north. Um threats to our facilities of course is um our you know our aging buildings and our transitory populations just keep swallowing us bigger and bigger. more people that move down um through the northern um spaces really put pressure on the facilities. So looking forward we really want to make some quant quantifiable academic growth decisions still of our targets and I hope to have a completely different report about that in the spring. um future ready and AI. We're still looking at ways that we can take advantage of that um technology and then our
030strategic building and growth committee. Our next meeting, our first meeting in this year's month, so we're really hoping to start uh getting some traction with that committee. And then of course uh safety and security. There's um nothing more important than that. We want every child who comes to school in the morning with us to go home in the exact same condition that they they got here. And we take that very seriously and we've made some great gains in that. But we still need to look every year how can we continue to harden and get get out in front of you know there's a lot of bad actors and uh we want to make sure that we stay out of that. >> So any questions or input from this year's this semianual strategic vision report? >>
031Any questions for Dr. Not necessarily questions, but I do just want to um touch on first the garden for life thing. It has been a hit and I think it's that we started to really value we already know we value our students and our academics and that but then putting our value out to our community and realizing how important and integral they are to the success of this district. And when they buy in, we all buy in. And that Spartan for Life has given it's it's grown more than I ever thought it has. I think we've done a really good job continuing to market that. And I've even seen other districts try to post their things for life. I send little pictures out about that. But I guess we didn't trademark it a little further.
032But um and we all know that I'm one for balloons and cakes. But um I will say that when North hits 100, I'm going to tell you, we better call some people. I want I want a front page on Bay News and on because I'm telling you, I want people to say they have a 100year-old building that they're still operating out of because we've done it right. We've done everything the state wants us to do and they need to see it in their face with like balloons and cakes and pictures and front page. I'm not I'm serious because that is not a feat. That is easy. That is not something that's been easy to work with. I mean during co when boilers and whatever I mean trying to get farts and things like that is
033that was a thing and I just we have done the best we can with what we've had and I think that truly does need to be celebrated. And then this this building I mean all of our building well you we're still using all of the old building. What year was debt? >> Uh I don't know. 60s. >> So there that's like 69, right? And then it's 60 and then Chipman would be the next one. >> Chipman I think is 202 and pages and I'm gonna be so >> [laughter] >> You know I will. >> Anything else for Dr. Lucas on the >> for always casting such great vision and holding everyone accountable to it. >> Uh and then I also like to always give a climate survey report. We do the climate surveys at the
034end of last year, but uh by the time we get the data, we're usually shut down for the year and so I don't get around to being able to really report on the climate until um about the fall of the following season. So this is last year's data and the survey is actually um a vendor provides the service for us contracted by the Delaware Department of Education. Um and uh you can go ahead and click claim you need. Um, and the reason we do this is we want to get feedback. We want our stakeholders to let us know how we're doing and, you know, give us some thoughts on how we can we can improve and what what can we do better. And it's actually nine different surveys that go out. There are four student
035surveys, two staff surveys, and three home surveys. And as you can see, each one of those surveys is broken down into different areas. So, it's a it's comprehensive. It's a it's a you know, it's a scientific kind of survey. And this year, this is this is how many of the surveys we received. Now, I took off the reds and greens because the numbers this year were pretty steady. Uh very similar to what we had last year. A lot better participation with the staff. A lot of that could be because we just have a lot more staff members. Um and then uh less from the home surveys, which is is not necessarily awful. we could infer from that that you know people are pretty satisfied and they're not ready to jump on a you know 20
036or 30 minute survey if they're if they feel like everything is going okay and then the only other difference is Deck took a little bit different survey this year and um Miss Miss Short has that data and she's working through that data with her staff um and only the staff at at Deck of course takes the survey so the way the the uh survey works is uh the responses are scored as either favorable unfavorable neutral. So, the favorable ones are typically come up in green, the unfavorable ones in red, and the neutral ones are just black. And um there's two scores essentially, a raw score, and then a second score which compares the the all the survey tech takers in our district to everybody else who's taking the survey. And there's kind of an example
037of what a typical is score will look like. And these things are pretty voluminous. Each school gets four of them and they're, you know, 12 or 15 pages long. So there's a lot to kind of glean from this. That's that's an example of it. And so what I like to do is kind of just pull out a summary of the most favorable and unfavorable responses. And so this year um the high school students uh responded uh responses improved across all climate categories. We had some really great responses from the high school students, but really zero unfavorable categories on behalf of the students. And there were zero unfavorable categories in bullying from any of the student responses, which is which is really great. Now, we you don't typically see a lot of green in bullying, but
038you know, at least we're not seeing red. We're seeing no red. So, a lot of and that that's across kids, staff, students, and parent stakeholders. people feel pretty good about violate early bullying in the school district. Uh 53 of the 54 categories for staff responses were favorable. Excuse me, 33 were neutral and 20 were um 33 were favorable, 20 were neutral. So 53 of the 54 categories from staff were either favorable or neutral. Only one one negative. And here's a really good one. Lake Force North and South staff were both 100% favorable. So kudos to what they're doing at North and South because their staff is really loving life over there. Um we had zero unfavorable categories for home responses across all schools and Lake Forest South had 100% favorable responses to school climate. So
039kudos to uh uh South and then five of the six schools were overall favorable in home responses for engagement and chicken. So that was the good stuff. had a couple of categories from the home responses at the high school where we had unfavorable ratings. Um, as you can see, it's a really small sample size. So, it's hard to take a lot, you know, from that data, but we do still take it very seriously. Some uh the summary is there's still some small stock pockets small pockets of unfavorable responses. Um, certainly each year since we've given this over the last five years, less and less red, more and more green. um really really making good progress in terms of school climate. Um elementary schools continue to receive the most favorable ratings from obviously student staff and
040home home surveys. Uh and uh much more work at the school level. We can we can really break this data down into the individual questions and see, you know, what percentage of the kids answer gave different answers and compare it to how the staff answered the same question and they get a lot more kind of information to lead them to improve climate through a deeper dive. Um, and that's what the school leaders will do. We uh had the principles in here tonight. we're talking about school climate and looking at these these reports and they'll continue to do that as a part of their school improvement efforts and uh I think you know we'll continue to continue to move up and get better. So any questions or discussions about the climate survey board >> any questions
041or discussion of this? >> That's great. >> Thank you. >> Thanks for all you're doing. >> All right. >> Thank the principles for doing great. >> Thank you. All right. Uh 3.3 Alex a report. Yeah. >> Good evening. So uh as we are definitely into your week four school year and a teacher feel related arts, everybody's kind of feeling like they're back in school. Um from new platforms for everything that they're doing and they're trying very hard. Um, and I think a lot of the parents and the community are giving us patient grace, um, when it comes to all of the learning curves for everybody, including parents, students, teachers, um, administrators. So, we're all feeling it. We're kind of pushing hard through it, looking forward to see what the um outcome is for progress reports.
042The teachers are very nervous about what it's going to look like and how it's going to play out, as well as I. Um, but so, we're in that situation right now. The other thing that we're thinking about as far as DSSEA, Val Bird is no longer with us. She retired and she left us. Um, and she's been one of the biggest proponents of helping manage the raffle basket for scholarships. So, we're kind of playing with the idea of a who's stepping up to the plate to do it and b are we going to do something different? We like the baskets. It's kind of fun, but so it's there's a lot of moving parts, a lot of changes and negotiations is on the table. So there's a lot of moving parts this year and everybody is
043kind of feeling like can I take a breath? I don't know. So they're working. They're trying. Um we'll see what goes. But they're anxious to see how what things play out this March 2. >> Any questions? Any questions for you? >> Great. Thank you. >> All right. Thank you. Appreciate you. >> All right. Moving on to 4.1 contract approval and Dr. Lucas to you again. >> All right. Well, the aforementioned Chipman um school, which is coming up on 100 years old, as you know, we've put in a certificate of necessity the last couple years to try to get an addition put on there and we feel like we just can't wait any longer for the state to come through with funding for this. So, we are proposing going ahead with the project and uh uh
044Mr. uh Kelman can give us a little bit more details on the spending kind of cash flow. Um but uh using a combination of our impact fee, our um our strategic reserve and uh you know our inflow of different capital so that we can pay for this thing kind of as you go. Uh the first step though is to get a contract signed to have architecture and engineering work done. That's by RG Architects. We did have those preliminary plans that we were able to present for the certificate and assessment request. Uh but we have to get much more detailed plans and RG Architects is able to take the lead on that for us. Um uh there obviously is a cost associated with this. It's about $140,000 I believe. Uh but this is the first step.
045Um if all goes well um uh obviously the board approves for us to get get to work on this. Um, we could perhaps start work in the summer on this project, the addition of shipment with the hopes that it would be uh done by around uh Christmas of next year. Uh, so questions on this contract for Mr. Cers are >> what would the total cost be of that? >> So, I think the total cost was right around 2.1 million if I'm not mistaken. >> And that includes this 140,000. >> Yes, it does. Yeah. So, this is just a portion of the cost and usually the architectural and engineering design services usually run about 10% of the construction cost. That's just a standard rate across the board for the state. >> And so, and then what
046you're seeing is the difference there 140,000 plus I think is about 1.6 million for the the actual construction although they've already come and told us that they think that's a little low. They think it's going to come in quite a bit higher than that. I don't know about quite a bit higher but um but then there's also a contingency portion that we build into these as well in the event that you know you have a whether it's a five or a 10% contingency portion to be built into the contracts as well or unforeseen circumstances in the construction process. So >> any other questions for >> um so for I just I know that I had heard in some other districts a while like especially during the co times and stuff where there there were some
047like extraordinary jumps in their projected proposals for some other like where they had already you know going forward the project but then the cost increased substantially. >> Sussex tech. >> Correct. Have you heard of So this obviously it's a small project but in the if this you say we could start hopefully by summer. So we whatever this is would it be the whatever's projected when we get it fully back from the architect. Um they they like and I saw something about we're going to pay along and something like that. So that should stay pretty steady as long as there is no holdups. Correct. like or do you see any issues or >> Yeah, I mean if if the construction estimates go up significantly, of course the design cost will go up a little bit with
048that. >> Um but I will say this, I mean right now this is just the proposal to get the design work done. >> We could always just create this design for this addition and put it on the shelf and not construct any. So there's there's there's steps along the way where we can, you know, make that decision. And so if it becomes just too much of a cost to pay, you know, we can always go back out and say we're going to go back out with another CN again next year. >> Yeah. >> We have the design work done. Um but now we have a better idea what it's going to cost. >> How long does it do it to get back just to get the design work? What what is that kind of timeline?
049>> I'm guessing it would probably be in like the three to four months range. Okay. >> So, because they were talking about the possibility of having a contract award by like the March or April time frame >> and then at that point then they could start construction, you know, if they see, you know, school went out. >> Okay. >> Thank you for doing this. Thank you. >> All right. We're moving on to section eight. Mr. Fosing, >> I make a motion we approve resolution 8.1 >> second >> for the the personal report as presented. >> Second. >> All right, we have a motion properly seconded on the floor. Any questions on the motion? All right, hearing none, I'll call for a vote. All those in favor? I >> opposed. Abstain. >> All right, motion carries.
050There is zero. I make a motion we approve item 10.1 contract approval after presented. Second take a motion properly second on the floor. Any questions for that one? All right. Then we'll call for a vote. All those in favor I >> I sorry opposed abstain. Motion carries four to zero. All right, coming up for our next action items. All right, moving on to 4 14.1. Go to the order. This is an opportunity for our board member to share anything that wasn't included on the agenda for tonight. Does anyone have anything? Just a reminder for homecoming. >> Hold them muted in together. to celebrate >> and that's October 10th is the parade >> at >> uh lineup is at 5 step off is at 6 >> and then October 11th is the big game of course
051>> and then >> Saturday morning >> the date >> and then the dance >> and I see a new parade route is that right yes it looked different than okay so lineup I think is at north correct >> yes Anyone who wants to be in the parade can reach out to Michelle Ferzy at the high school. Is that right? >> Correct. >> Is that still open for like people anyone and everyone that would like to be a part of the party. >> All right. We're here. >> We're here for we would welcome balloons, too. >> Anything else or any other board members? >> All right. Just a reminder, our next meeting is October 9th right here at 7 o'clock. Um, do we have a need by executive session? We do not. All right, then I
052will enter a motion for agenda. [clears throat] >> Second. We have a motion on the floor properly. Second. Um, any questions on that? Great. We'll call for a vote. All those in favor? I oppose extensions.