001[Music] Good evening. Uh at this time, I'd like to call this board meeting to order. Let's all stand for the pledge of allegiance after which we'll have a moment of silence. Oh, excuse me. Before we do that, today is July the 8th and the time is 6:01. Now, let's stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Let's pause for a moment of silence. Thank you. And uh we do want to be mindful of uh those people in Texas. Uh the death toll keeps going up and uh so on. At this time, uh I entertain a motion for the approval of the agenda. I move that motion.
002Can I get a second? Second. The motion has been properly made by Miss Black Shear, second by Miss King um for the approval of the agenda. Is there any discussion? All in favor, raise your hand. Motion passes unanimously. Um, you've all had an opportunity to view the minutes as well as the work session for fiscal year 26 budget hearing. Are there any corrections? If there are no corrections, the the minutes stand approved as written. Miss Black here. In accordance with regulations set forth by the Georgia Ethics Commission, it is the duty of every board member to avoid both conflict of interest or interest of such conflict. Does any board member have any known conflict of interest? Seeing none, Mr. Chair, we will proceed without action. Thank you, Miss Black Shear. Uh board members, do any
003of you have any comments or remarks? Dr. Bullet. Yes, sir. Mr. Chair, vice chair, board members, good evening. And to all those who are with us in person, and those that are joining us virtually, I do have a few announcements. I'd like to just keep the community aware. Our summer is quickly coming to a close and please mark your calendars for our open house, uh, which is scheduled for Saturday, August the 2nd, and that will be at all three schools. So you can spend the whole morning and afternoon with us. Uh we typically start in the in the morning uh at 9 to to 12:00 and we don't typically go past that time. So please make sure you mark your calendars. Also the first day of school will be Monday, August the 4th. And we
004also want parents uh and grandparents and guardians to be very very watchful of your emails and your text messages. And uh if you are on social media, Facebook, uh the website, be on the lookout for an announcement coming from the school district for you to sign up for the Infinite Campus parent portal. The parent portal in Infinite Campus is a very very important tool for you. It helps you see exactly what the grades are for your students and all of their classes real time when grades when assignments are given to students. It'll notify you on your phone into your email so you'll know when your children are receiving assignments and when the grades are given for those assignments. It also will notify you if once uh if an issue or misconduct happens at the school,
005it'll notify you that that issue has occurred and has been addressed. So, we want to make sure that you have your parent portal access. So, please be on the lookout through your email, text message, social media. It's a very simple process. Also inside of that infinite campus, you will be able to sign as as you know at the beginning of school. We send lots of papers home in the past for you all to sign. Uh for example, media release packages, etc. Health forms, those kinds of things. We're also going to embed inside of Infinite Campus to give you a way to sign electronically. Now, we'll make them pop make them available to you in paper and pencil if you need it, but they will also be available electronically for you to sign. So, we're making
006it convenient for you, making Infinite Campus a one-stop shop for parents in order to get all the pertinent information that you need for your students and to stay in contact with the school system. Mr. Chair, that concludes my announcements. Thank you, Dr. Bullet. At this time, we're going to move into our business agenda. And Dr. Bullet, you have some district requests. Yes, sir. Yes, sir. Mr. Chair, we only have one fundraiser request uh and it does align with our vision and our mission. The cheerleaders are asking to raise funds uh for the cheerleading program and to take care of those expenses. So, in order to do that, they'd like to sponsor a fish fry for the community uh to come out and to support uh through the 9th of July through the 17th. Uh Miss
007Mia Hunt and the cheerleading squad uh will be sponsoring that fish fry. And again, the funds that they'll gather will be used to cover all of the fees that they need for the cheerleading season. Okay. Thank you, Dr. Bullet. Is that at the school? Yes, sir. It'll be at the school. Okay. All right. But, uh, Mr. Austin Oh, I'm sorry. Hang on. Okay. You've heard the superintendent request uh district uh request for fundraiser. Um can I get a motion to accept uh superintendent's recommendation for the fundraiser request? I make that motion. Second. Okay. The motion has been properly made by Mr. Rouse and second by Miss King. Is there any discussion? Um okay. Then the all in favor raise your hand. The motion passes unanimously. Mr. Austin thank you. Good evening board chair, vice chair,
008board members, superintendent schools, Dr. Bullard, constituents in person and virtually. I am presenting for action tonight the 2025 tax anticipation note and it does align with our vision of generate excellence one team one goal our mission to inspire challenge and prepare all students to compete globally. It supports strategic plan goals one through five. Learning and wellness for all, excellence ahead, doing things to Twig's way, growing and sustain our village, and a premier people first organization. We reviewed this information in the last board meeting. The Bank of Dudley provided a letter commitment for $875,000 for a tax anticipation note. It will support cash flow between July and October of 2025. It must be repaid in full before December 31st, 2025. And that is determined by the repayment term loans. And historically, we have paid the TAM
009before December 31st of each calendar year that we have received one. The interest rate will be 6% plus the 500 admin fee to be fully executed no later than July 31st. So on tonight, we'll be asking for an action on approving the tax anticipation note um as we have in the past to support July through October expenditures. Any question, comments, or concerns? Any questions? Okay. Can I get a motion to uh approve the tax anticipation note tan? I move to approve the tan. Can I get a second? Second. Okay. Okay. The motion has been properly made by Miss King and second by Mr. Rouse to approve the tan. Is there any discussion? Okay. Okay. All in favor raise your hand. Okay. The motion passes unanimously. Handbook. Yes, sir. Mhm. Protocol has been established. Mr. Bacon,
010the principles presented information and the assistant principal present presented information regarding the handbooks on our last board meeting. So I am bringing uh tonight for action our 2025 2026 student handbook. I'll do an overview to refresh and remind what we discussed and proposed for action on tonight. Our strategic focus areas are one and two learning and wellness for all and excellence ahead academics facilities and opportunity. Why did we update the handbook? We we wanted to ensure we align with any amendments that took place this year. Uh according to title 20 consistent expectations and consequence districtwide is important. We wanted to ensure that we was transparent for families and staff and leverage technology for real-time communication as Dr. Bull has talked about one of those tools already in his superintendent updates. In addition for unified discipline
011policies and outcomes, we wanted to ensure we had a uniform discipline code for the entire district that there were tiered discipline to match uh behavior categories for clarity for stakeholders and parents. Progressive discipline flow clarified and and to ensure it was age appropriate. U the principal do remain uh retain discretion under title 20 and the detailed due process and appeals for the tribunal process is outlined. We have already discussed the tendance protocol that was approved by you all as board members. So that has been included inside of the handbook and this is to align with Senate Bill 123 that went into effect July 1, 2025. It clarifies excused versus unexcused and what medical documentation looks like in that window. There are early alerts at three and five unexcused absences and there will be a conference
012required at absence number seven. Tiered in intervention would take place before there's a legal referral and is supports for chronically absent students. So there are interventions and support there if we see a pattern of behavior there. And infinite campus will also have auto notifications sent to parents and guardians if their child is absent. So they will be notified to prevent any other consequence. The electronic distribution via infinite campus. So the handbook will be embedded in infinite campus parent and student portal. We currently have student portals already but the parent portal is what we're advertising and promoting. Again what Dr. Bullar suggested. so that they can have access to this document at all time and sign electronically. So the acknowledgement will be digital. They can sign within the portal. There will be push notification for updates
013and reminders about any policies and we will have printed copies for families that have issues with internet or just difficulty management process. This is our first year. We have 50 copies at the elementary school. The Twix County Middle School is one handbook. So that'd be 50 copies for the middle and 50 for the high school. So there'd be 100 copies total for each school with a total of 200. So to talk about what happened in June in our timeline on June 24th, we had a board review for information item that Mr. Bacon, principal and assistant principal for each respective school presented. Um we had a admin review of the handbook and those changes. Then on the 30th there was a handbook revision July 1st uh we sent a a final a draft uh to you
014all on the 1 of July. On the 7th which was yesterday we made uh more formatting changes more visibility. We bolded a lot of important highlights as relates to grading and things of that nature to ensure parents see that and we just changed some formatterers to be consistent throughout the handbook. So we did that on yesterday and on tonight um we are presenting for approval our 2025 2026 student handbook. Now the handbooks will be released on July 28th. And what does this what does this mean? That on tonight when you approve it um the technology director department will have the ability to load the published handbook in infinite campus real time within this week. And this will give us the 28th will give us enough time to distribute printing. So we'll start the printing process
015and ensure that we have the right copies in the right place. So that's why the timeline is there. But we have the ability to release this real time once approved tonight. So are any questions, comments or concerns? Are there any questions? There are no questions at this time. Uh I'll entertain a motion to approve the uh handbook, student handbook for the for the elementary, middle, and high school. I move that motion. Second. Okay. The motion has been properly made by Miss Blackshere and second by Miss King. Is there any discussion? Okay. All in favor raise your hand. Okay. The motion passes unanimously. Thank you, Mr. Austin. You're welcome. Thank you, Mr. H. Good evening board chair sten vice chair rouse board members Dr. everyone in person in person and virtually. Today I'll be talking about
016the TWW County PC department FY25 review. Before that we'll talk we'll talk about our vision is generating excellence one team one goal and our mission to inspire challenge and prepare all students to complete compete globally. For our FY25 review, we'll address three uh strategic goals. Learning and wellness for all, excellence ahead, academics, facilities, and opportunities, and doing things in TW's way. Our highlights will be professional learning, evaluation, discipline, and transition. But before we get into that, let's talk about who we are in our PC department. You have myself, director of student services. You have Erica Williams, who's the lead teacher at the um high school. Mia Hunt, who's the lead teacher at the middle school, and Kaitlin Austin, the lead teacher at the U Jeffville Elementary. Along with that, you have Miss Laura Clark, who's
017this teacher at high school with Mr. Owens. Uh Mr. Cummings, who was um teacher at Middle School, Miss Allen, and Mr. Wanda Stevens at JES. support services. We have Miss Area Young who's our school psychologist, Miss Barbara Bryant who's our parent engagement coordinator, Miss Cynthia Reese, occupational therapist, and our physical therapist comes from Middle Georgia. First thing we'll address is talk about our professional learning for the FY25 year. Um myself, I I attended a Georgia data conference in August, our national case conference was in November, a fall GC case conference in November, our spring GK's legal conference in March, our science and reading conference in June, and our federal program conference in June. Our department leaders they went to the letters conference uh went letters workshop in mil Georgia small group training uh math training
018in mil Georgia spring G case legal conference science of reading fall GC case a Georgia council for exceptional children and several the special education leadership development academy our related services uh they attended the Georgia association of school psychology special Olympus planning meeting transition meeting uh with Central Georgia Tech and fall GC case. For the upcoming year, it'll be myself and um several other different teachers throughout different conferences. For FY26, it will be Georgia data collection conference, fall GC case, spring GC case, and the federal programs conference. Now, just talk about evaluations. As you can see, we had a 100% completion in the timely manner between screeners, initial evaluations, re-evaluations, progress reports, and we met I um made some efforts with Georgia Department of Education and 100% compliance with cross functional monitoring our discipline. In 2324,
019we had 34 PC students that receive referrals. In 2425, we had 19 PC students receive referrals. That's a 44% decrease in referrals um in the year transition. We have three students who are attending Hudson who attended Hudson College and Career Academy. Uh Georgia, we had 10 students who did Georgia Vocational Rehab Rehabilitation Agency and Georgia uh Central Georgia Tech College who did dual enrollment. We have four students participating in that and one student did reward based learning. Any questions? Thank you, Mr. H. Okay. At this time, we're going to uh move into executive session where we will be discussing personnel matters or future acquisitions of property pending potential litigation, school safety, and or cyber security. Can I get a motion to move into executive session? So move. Second. Okay. The motion to move into executive
020session has been made by Miss Blackshere and second by Miss King. Is there any discussion? All in favor, raise your hand. Okay, the motion passes unanimously. Thank you. [Music] Heat. Heat. [Music] Hey people. [Music] [Applause] [Music] Heat. Heat. [Music] Heat. Heat. [Music] Heat. [Music] [Applause] [Music] Heat. [Music] [Applause] Heat. Heat. [Music] Heat. Heat. [Music] Heat. [Music] Heat. I love you. [Music] Heat. Heat. [Music] Hey. Heat. Heat. [Music] Heat. Heat. [Music] [Applause] [Music] [Applause] [Music] Hey. [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] Hey. [Music] He figured out Heat. Heat. [Music] Heat. Heat. [Music] Heat. Heat. [Music] Hey, [Music] Perry. Heat. [Music] Hey, Heat. [Music] Hey everybody, [Music] [Applause] [Music] [Applause] [Music] Heat. Heat. [Music] [Applause] [Music] Heat. Heat. [Music] Heat. Heat. [Music] Heat. Heat. [Music] Heat. Heat. [Music] Heat. Hey, Heat. [Music] [Applause] [Music] [Applause] [Music]
021[Applause] [Music] Heat. [Music] Heat. [Music] [Applause] [Music] Hey, hey, hey. [Music] down. I don't feel Heat. Heat. [Music] Okay. Can I get a motion to return from executive session? So move. Second. Okay. Okay. The motion has been properly made by Miss Blackshere and second by Miss King that we return from executive session. Is there any discussion? Okay. All in favor raise your hand. Okay. The motion passes unanimously. Okay. Can I get a motion to accept the superintendent's recommendation for the new hires uh new hire number CI 5152? So move. Okay. Second. Okay. The motion has been properly made by Miss Blackshere and second by Miss King to uh accept the superintendent's recommendation for new hire CI 5152. Is there any discussion? All in favor raise your hand. Okay. Motion passes unanimously. Okay. Next uh for
022the super superintendent uh recommendation for CID number 5223. Can I get a motion to accept the superintendent's recommendation for CD 5223? I made the motion. Okay. Can I get a second? Second. Okay. The motion has been properly made by Mr. Butler and a second by Miss King. Is there any discussion? Okay. All in favor of uh approving the uh the superintendent's recommendation for C5223. Raise your hand. Nays. Okay. Uh, three A's, one N, and one abstain. Oh, you said yes. I'm sorry. I'm sorry. All right. So, four four yes. One one name. Okay. Thank you. Now, can I get a motion to adjurnn? I make the motion to adjurnn. Second. Okay. The motion to adjurnn has been promptly made by Mr. Butler, second by Mr. King. All in favor, raise your hand. Okay, the motion
023passes unanimously. This meeting is adjourned. [Music]