001meeting order of the board meeting February 17th. Can I get a roll call? President Sterling here. Vice President here. Board member Mcnite present. Board member McKenna present. Board member Carlson here. Board member Johnson here. Hook recording secretary. Sarah Yarro superintendent. Shelley Wagner human resources. Michelle curriculum instruction. Jason Bloom communications community relations. Josh, business and operations. All right. Before we go to do [laughter] a vote for nominating Johnson for secretary prot. All right. You're official. Nope. I got [laughter] you. So, I have one student that's in the bathroom currently, so I'm going to take my time. [laughter] [clears throat] We're getting [laughter] a lot of people here. We should move that to the front of the list. It is my pleasure this evening to recognize um students from WS Park Elementary School here to uh lead
002us in the pledge of allegiance. I'm going to turn over to Mr. Valentine, our uh principal, to explain who we have here, um why they were invited, and then also introduce a few of the staff members that are are here as well. Well, I have five of our life skill students here that have been working very hard all year long, and they've earned the opportunity to come do this. And we have two of their teachers, Mrs. and Miss Rice uh with us and um they're here and ready to go. Are you ready? All right. I pledge algiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all. All right. calming down. [laughter] All right, here we go. One,
003two, three. Oh, I like awesome. He will one day. too much. Now I turn over. Can I get a motion and a second to approve the agenda? Motion. President Sterling here. Yes. Vice President Thompson. I board member Mcnite. Yes. Board member McKenny. Hi. Board member. Yes. Board member Johnson. Hi. Dr. All right. Thank you. Like we do at every meeting, the mission of the Harlem School District as a vital part of the community is to help diverse learners realize their unlimited potential by providing an educational program, dedicated to academic excellence, and development of strong character in a safe and respectful 38. Thank you, sir. Thank you. Can I get a motion to approve the board meeting minutes for January 20th, 2026? Special board meeting for public hearing minutes January 26, 2026 and special board meeting
004minutes and close session minutes for January 27th, 2026. Motion second. Great. Uh, Vice President Thompson, I. Board member Mcnite, yes. Board member McKenna, yes. Board member Carlson, yes. Board Johnson, President Sterling, yes. All right. Well, we have two recognitions this evening and so I'm [laughter] back again. Welcome back. Come on over. Right over this way. Yep. We're going to have to kind of scrunch it a little bit. And just kind of keep going. If there any parents that want to come around this way to take pictures, that's okay, too. Blackone. We'll make sure we can get all the faces in there at some point. [laughter] Very a great problem to have on. [clears throat] [laughter] So, it is uh my pleasure this evening to kind of reintroduce some coaching staff that we met at our
005last board meeting, but also to introduce some new faces. Um this is um our middle school cheer team that qualified to compete at the IESA uh state cheer championship. And so, we're really excited to recognize their accomplishments um for the season. and all the stuff that they've got going on. I'll turn over to coach and let her talk a little bit about um the season. And then of course the best part of it, they're going to introduce themselves, say their name and what grade they're in. I had a few out there practicing um in the hallway. So I think we can pull it off though. But Coach Starks, let you uh talk a little bit about the season and this group because this is a little bit different group than we saw the other night.
006Okay. So we're back again. Hi. Um Coach Rachel, Coach Aaron. Uh this is our team black. Last time you saw our team orange, that was our uh game day team. Uh like I said before, we did two teams this year, an orange team and a black team to kind of give more opportunity for uh more people to enjoy, cheer, train, so that hopefully with the hopes of passing them along to high school to kind of grow their program over [clears throat] there. Um team orange competed and that was uh our game day routine or our game day uh competition. And then this is our team black and this is our routine where they do more of like the music and the more elite stunts and where you're seeing them getting thrown in the air and
007all the different things. So um they work really really hard this season. Uh they just ended last week. So it was pretty long season for them. Some of them have been here since uh the beginning of football season which um we start practicing in summer for and then they go all the way through to um we're finishing up now. So um we earned uh 11 play 11th place out of 26 teams at IEA which is a very tough competition. Uh middle school has not been back there in since 2019. Yes. [laughter] So um this was the first time going back. We're very proud of that accomplishment. Uh we've had many girls down sick um you know and you know getting hurt and things like that. Um, also they will finish up their season on Saturday
008with our showcase, which um, at our showcase, our junior huskys will all kind of compete against each other. Um, and they will then you'll see all of the middle school teams do their competition routines where then high school will finish up with their competition routines that they competed with over the season. So, you guys are all invited Saturday. Doors open at 1:00 p.m. And so, we'll just let them go through and kind of introduce themselves. We'll start right here. Um, my name is Giana Quinn and I'm in sixth grade. My name is Olivia Petri and I'm in sixth grade. My name is Emily Cable and I'm in seventh grade. My name is Ariana Vickers and I'm in seventh grade. My name is Sophia Brock and I'm in seventh grade. My name is Bella Brock and
009I'm in seventh grade. My name is Demaya Loftton and I'm in seventh grade. My name is Taylor Masher and I'm in seventh grade. My name is Ava Engiss and I'm in seventh grade. My name is Patron Bautina and I'm in seventh grade. My name is Katherine Lovel. and I'm in seventh grade. My name is Kendall Cummings and I'm in seventh grade. My name is Maniah Gatlin and I'm in eighth grade. My name is Emily Brown and I'm in eighth grade. My name is Michael Fisher. I'm in eighth grade. My name is Jenna Wel and I'm in eighth grade. My name is Alia Hard and I'm in eighth grade. My name is Myth. My name's Olivia Slay and I'm in eighth grade. [applause] I I always have to laugh because it's like they do these these
010routines and all of this choreography and stuff like that and and like this this little just introduction thing is what gets people most. So [laughter] you can do all that other stuff but nice nice job. Thank you. They're never this quiet. Not even their their voices that they introduce themselves with. [laughter] Um before we get a photo and and obviously uh and and again congratulate you for a great season and a job well done, I do want to say again [snorts] a quick thank you to our coaches like says a lot about them those two as individuals and their willingness to take on um two very large teams and uh to really invest the energy required and really looking at from like a a kind of a global perspective in the sense of we're looking
011at building our programs, right? Like we have one high school, one middle school. we could very well just pick um a small group of kids and say that's we're going to take our top 10 or top 15, whatever it is, but they really look at this as an opportunity for kids to get connected to be engaged in school with their peers, all that type of stuff, but also look at the long-term health of the programs. And um it says a lot about those two individuals being willing to take on that additional load to um really give as many uh uh individuals the opportunity as as possible. So kudos to you guys. Thank you VERY MUCH FOR [applause] SO WITH THAT we will um take a photo and so all of you will back [laughter] row
012in the front row. So the flyers flyers [laughter] are Let me get on this side. [laughter] Did you hear my [laughter] pretzels over here? [laughter] She just [applause] want to see a cheer. kind of I like the rain in the middle. I want to say, hey, it was your comment. It was your comment that got me though. [laughter] That's like waking up in the morning. Like the Rice Krispies. There's not a lot of strength to be moving to [laughter] the chair. You can throw somebody up. All right, one more. I'm going to go all three of them. routines. This is number six. All right, very bottom line. So, it is my pleasure. Now, we're going to turn the face this way. Bidley. All right. I'm excited this evening to um introduce a five students and
013two of our teachers here. Um these five students were selected to participate in the ILMEA um they had a choir conference um a couple weeks ago, right? Um which is a pretty big deal in the music world. And they had a chance to participate with students from across the state. Um and this is like a a big honor because they auditioned, they're selected to be able to be able to participate in this event. And so I'm I'm gonna turn it over [laughter] to Gary and Tim. They're going to talk a little bit about these students and what and we'll hear from them and what they um why they were selected, what they what they uh participated in while they're at ILMA, but I'm going to let them talk a little bit about these individuals um
014and a little bit about the process too, just so that board members that maybe have not heard about this before, get an idea of what that what that takes. Sure. Yeah. Thank you. [laughter] I'm Tim. I'm the band director at Harlem High School and um these folks all auditioned for ILMA District in October. They have to prepare etudes or sections of pieces and then record them and then they send them off to be adjudicated and probably you know select few in northern Illinois get selected for district and then the top couple on each instrument or part get the chance to then go to all state in January which these five students did. We had one from band. We had three choir this year, which is awesome. And then we had one of our students go
015for the uh future music educators seminar, which is for students who are interested in teaching music someday. and they get to do 3 days of intensive sessions discussing what it's like to be a music major and be a music educator in the future. Um, I'll uh I'll let these guys say their names and maybe what they went to all state for, but uh if Jeremy, my colleague, the choir director wants to add anything. Um, every single one of these students, even if they didn't make it to all state for choir, is participating in choir this year. So, uh, definitely had a lot to do. It was great. They, uh, it's it's actually a really, uh, pretty intense process. um you know they we were actually down there talking about it with uh with other colleagues
016in and as well you know we really start to realize really how how intense this process is because it's not I said it's not just from our area right the students all over the state um and only in the choirs we had two that that were part of the all state honors choir and then um and then one in the in the all state choir um and that's a selection of of one of 200 and then one of of basically three out of the top 400 in the state which is and that and just in their own parts as well. So you know maybe there's you know 20 to 25 soprano ones and 25 you know so it's it's super selective. Um so we are definitely extremely proud of our students. It's it's a grueling
017process. It is it absolutely is. Um and they've definitely stepped up and put the work in and they were and they were uh awarded very nicely. Before we before we hear from each of you, can you talk a little bit about like and maybe one of you want to talk a little bit about the experience as well, but what is it like when you're down there? What types of things are you doing? Um, just kind of give us a little bit of a picture of of what the conference is like. Well, either you want to talk a little about that, put me on the spot. I know. Yeah. Awesome. Mhm. Um the experience, uh I've never been to anything quite like that for choir. Um it was very like it was a really good environment
018to be in all the time and it was it was a lot of rehearsing but like it didn't wear you out because the sound that was produced in that choir was so beautiful and it was worth it. like every moment, every step of the way was worth whatever time we had to wake up to be there and it was it was just really great. I'd definitely go again. It was awesome. That's awesome. So, how many like So, you're you didn't ch actually Why don't we just do the introduction? Let's introduce say one for this video. Um, I'm Gabriel Kleta. Um, and I was a tener 2 in the senior all state choir. I'm Brady and I was an alto one in the honors all state choir. Um I'm Jaden Cisam. I was trumpet 13 in
019the all state band. I'm Sabrina Olsen. I went for the um future music educator seminar. Um I'm Sierra Van Lake and I was in the honors all state choir. Awesome. So when you're down there, any of you can have like So how much did you like how many pieces did you perform? Like how much like I know it's a lot of practicing and rehearsing. I was talking to Miss Kleta who's one of our teachers and she was just talking about how amazing the talent was that was down there. But talk a little bit about like what did you have to prepare? You know, was it stuff that you did beforehand to prepare for the event or was it all stuff that you were working on while you're down there? Um yeah, you have to like
020prepare beforehand and also like when you're there um she like our um conductor gave us a lot of tips on how to like strengthen our performance and I think we performed like five five songs and they were all very difficult very difficult and but it was still such an amazing thing to hear and yeah anything else want to add you want to talk a little about so for for me the it it looked my process looked obviously like quite a bit different than everyone else's. Um I'm the only one that didn't perform anything while I was there. Um so we were doing the seminar from it was like 8:00 in the morning till 11:00 at night. Very long days, but um we did um a lot of like uh there was some paperwork and like
021some homework stuff that we had to do. Um, but all all of it kind of helped us learn like what it would look like being a music teacher and what um what you need to know in order to get there. So, it was um a lot of Q&As's with college students, a lot of Q&As's with uh current music teachers um and we really just like learned so much during that um time. So, very cool. Very cool. Well, HR happens to sit over here. So, in a few [laughter] years, you're looking for a job, right? Like No, that's awesome. Do you have your card with you? [laughter] Experience. Anybody? Anybody? You guys want anything or? Um, for me, for the senior choir, um, it was very nice. This is my second year going last year. I
022went for the future music educator seminar. And it was nice that I could apply the things that I learned at that seminar to this year's um, performance. We had six pieces for my group. Um, one of them was a repeat from our district song, but everything else was brand new. So, we had to learn that in our own time. Um, our director was wonderful. She is the choir director at University of Illinois. Um, Champina Champagne Urbana. Um, and it was just a very surreal experience. It was singing for probably like 10 to 12 hours a day. Um, wow. lots and lots and lots of performing, but it kept us going. Um, no matter how tired we were, we were still engaged and focused, learning these pieces and getting these little tidbits of information on how
023to strengthen our voice or add a little something to the song so we could tell the story. The main theme was to tell your story. And the main um theme of the pieces for my group was finding the light in everything, which was really nice. And I'm really glad that I had this experience. Awesome. Very cool. Anything you want to add? Um yeah, sure. So [laughter] for uh for band, we had uh four pieces. And for all state, you're because you're in um the All State group, you're expected to somewhat be familiar with your part before going to down to Poria. And I feel like that's what is all about. just practice yourself, but also when you're down there, you practice with um other musicians. And with the other musicians, it was really eye opening
024for me because this is my first year. I I was I'm going to be honest, I was very like I had little interest in doing district, but I did it and I I'm so glad that I did because I thought district was fun. And then I um happened to um been selected for all state and that was like re just eye opening being able to play with music like the best of the best musicians um all over the state and what I really liked about All State was um to my right I had my my friend happened to join too and he's from Belvadier North so that's like really close but to my left I had someone from like 5 hours down south from Poria. [clears throat] So, it was really cool playing um with
025someone you're like practically neighbors with, but also people that are like super far like hours away from you. So, I I thought that was a great experience. Awesome. Yeah. Very cool. And I appreciate you taking the time to kind of fill us in and talk a little bit about it because it is a big deal like you said to have five people selected and I've looked around at some of the other districts and you know there's other kids from our area that were selected but it's such a small few of people that few students excuse me that uh that get this honor. So [clears throat and snorts] you know congratulations to all of you. Thank you. And congratulations to teachers as well for your support. Um I'm glad to hear that it was a great
026experience for you all. Um and and we wish you the best in the future. I don't I didn't ask you what grades you're all in, but if you're still here next year, hopefully get to get the chance again next year to If there's any seniors, do we know if they're going pursuing music? It's usually a good question you had. I'm sorry. [laughter] What grade are you in? Um, I'm in 12th grade. I'm a senior and I'm pursuing music education. All right. Where are you going? Um, I'm undecided currently. Very good. I am a senior and I'm also pursuing music education, music and theater education. Okay. Um, and I plan to go to ISU. Uh, but that could change. So, yeah. Good. So, the two seniors, the rest juniors. Junior. Junior. Junior. I'm a sophomore. Sophomore.
027All right. Well, let's get on the calendar for next year. After you guys you guys are in that spot next year, we'll have you back again. But again, congratulations to you guys. That's pretty pretty awesome. [applause] Real quick, if you don't mind, so I'll just have you kind of stay put. You might have to slide it back a little bit as well. I'm going to make a requirement next time anything with music. We either get to hear some singing or kaleidos concert was like literally this week [laughter] [laughter] in the mirror. [laughter] Well, Kurt, get on the front row. Yeah. See my toes. We're good. [laughter] Thank you. All right. [applause] I can send a ticket concert for two hours. I honestly I'm going to tell you this one. There was a former W student
028there, but I figured I wouldn't mention that. No, I did have some former parents in the last group that were making me feeling fine arts through right like Yeah, but I have two. We turn it over to school. Comments from the committee at the moment. Yeah. And uh we're going to approve of the bill. All right. Thank you very much. The total payables this period were 1,181,10024 with void checks of $1,837.65. There were two payrolls this period in the amount of 7,268,52.11 for total expenditures of 8,449,62.35. Split out by fund, the education fund paid 7,316,84341. The tour fund paid $1,785. The operations and maintenance fund paid $476,250. The debt service fund paid $664. The transportation fund paid $399,156. The IMRF social security fund paid $253,296.13. The life safety fund paid $1,76161 for a total expenditures
029again of 8,449,62.35. Are there any unanswered questions? That is it for the motion to approve vote. Motion second. Board member Mcnite. Yes. Board member McKenni. Hi. Board member Carlson. Yes. Board member Johnson. I Thompson. I have a moment to administrative reports. Dr. Michelle. Thank you. I have a few items this evening. Uh the first are some overnight travels. Uh two of them I shared with you guys at um meetings before this. Uh one was for bowling where we did have Benjamin Dolly who ended up taking fifth. Okay. Um so congratulation to um Benjamin. The other was for the sectional wrestling uh that took place last weekend. And then the third one is um part of the coal grant through University of Illinois. That will be um from March 18th through the 22nd in uh Sparta,
030Illinois. They will [clears throat] be going to where they'll do some more filming. So uh those are three overnights, two that occurred and one um that is coming up. The second item on my um list is the calendar. Um so part of the collective bargaining agreement is that the union and administration come together. They put together a calendar. We take a week's worth of feedback. Um look at the feedback and then uh determine if adjustments are going to be made. Um we did get more responses than we typically do with 130 and uh more positive than what we typically um get as well because it is always difficult as everybody looks [cough] at the calendar from their own personal perspective. Uh one um the real positives with this calendar is that typically um first semester
031and second semester end up being over a week off which makes it difficult if you're you're a secondary teacher, high school teacher and you teach a semester length class. they end up being pretty lopsided. This is actually only two days difference which u we haven't been able to accomplish in the past. Um also with graduation happening on the 23rd of May this next school year, it's uh we won't have our seniors missing a big chunk. That's another problem that we sometimes have with the calendar. Uh some feedback that we'd received in the past was um asking us to look at local school districts and try to align a little bit better because we're often the first ones that do it. And so we we throw our dates out and then we go from there. Um
032we were able to align. We're within a day of both Hanenega and um and Brackford and being two of our bigger districts around here. Our spring break lines perfectly with Rockford's this year. um and overlaps with Haneneigas. Our winter breaks are the same. So, um there's no way that unless we went with a regional calendar, I'm never going to be able to match everybody's. But, uh we were able to get some SIP days as well that align. So, that gives us an opportunity to work with other districts because sometimes it's hard for like art, music, and some of those specials to have some meaningful days. So, being able to pull from other districts and um setting up some collaboration time is helpful. So, uh, presenting the calendar today and then next week we'll be asking
033for board approval. And then, uh, my final, um, item for this evening is, uh, the Illinois dis or ISB district discipline plan. So, um, Harlem was identified in the top 20% of the state as far as exclusionary practices. What that means is that when they looked at how many out of school suspensions um we had as a district and they look at it as a ratio based off of our students population um we were in the top 20%. Now when they talk when we look at that exclusionary practice it is not how many students it's how many days. So if a student is out for three days it's known as three exclusionary practices for um if they have [clears throat] one day obviously one day. So, um, Mr. Hubert, um, met with the group of
034individuals that are listed in this plan and they had to, um, evaluate and analyze our data to see if there was any data that was out of line compared to the whole. And then also, um, how are we going to look at not excluding as many students? And so um one of the things that we have already changed is uh for tardies if they had too many tardies in a day. we were using exclusionary practices um there and so we made some adjustments last year and they've already seen a decrease this year but they're also evaluating um when a student does something there's a range and adjusting the range of um and so instead of having it be 10 days right away being seven days or uh 3 days and based off of the occurrence.
035So yes sir, does this include inschool suspensions or is this just out of school? This is just out of school. So just an idea and I mean like so if if we were to adopt like Saturday school or something like that like other districts would that be included in these stats or that's just out of school suspension with no supervisory? It was just out of school suspension. So yeah, and we used to have the Saturday school as something too. Uh which often unfortunately led to to out of school, but yes um unfortunately but yes um so Saturday school it does [clears throat] not count in this um in school suspension doesn't count in these numbers. It is just the exclusion. And I'm not saying we should you know correct manipulate our numbers. Obviously we need
036to No, but there there are some interesting things that they that came out. Right. Right. Um uh they brought up the middle school doing some new things where they're actually having counselors. What's counselors? Yep. Counselors are doing lessons based off of um the reason. So they look at why the students are in um in school suspension and then they're coming and providing some lessons to try to find alternate ways to work through behaviors. Um because our goal is obviously not to have out of school suspensions. We want students to be successful in their classrooms. So yes, they are are working on um trying to keep them in school and constantly analyzing our data as a whole. We do that as part of our SBC meetings. But then um because we're in the top 20%, Dr.
037Dr. Yarro and I have already met with the state a couple of times and we'll have to meet a couple more um to talk about looking well they'll look at these adjustments we've made and evaluate are they seen a decrease or are our numbers staying steady. So um right now uh our administrators feel good about the changes and we will have to monitor what happens but we do look at the whole and we look at each individual group too to see if there's any dis disproportionate um from the population. Did this have anything to do with the reporting? I remember in years past it was for your overall [clears throat] referral count was incorrect because sometimes you'd be marked multiple infractions just the way that the reporting was done. No. Okay. Just making sure there
038wasn't anything that was I fold all the data for them and um individually. The way the way Jake Hubert evened it, he said one school, 40 kids get one day out of school. Us five five kids get a 10day. The five kids getting the 10day looks worse to the state than the 40 kids getting the one. Okay. Because they're out school because each one's an occurrence. Yeah, Mickey, do they do after school detention to They do after school detentions, they do um lunch detentions. So, we try several different things to try to have students in in school, first of all, in class. So, we prefer detention over having to have them out for a full day, but depending on the infraction, sometimes uh it ends up being an inschool suspension. And out of school really
039is the last of what we wanted to do. And with Senate Bill 100, we have to have that spectrum of and not go right to out of school. So, we really do try to do the um detention and the ISS first. Does it seem like the detention works better than out of school or is out of school like your serious infractions? That's that's usually you've had multiple um the behavior has not changed because of detention nor because of in school. And typically it means that we have moved through the matrix and we're natur stay in school and work all day or go out of school. A lot of them take that out of school. Yep. And unfortunately sometimes when they have the in school we'll do behaviors hoping to get out of school connectities in
040some cases with the middle school pushing interventionist other stuff. That's that's awesome. Thank you. So that ends my report. Um, with part of that, I would like consensus to send uh for allow me to send an email to Scott Bloomquist to see if we can get the regional superintendent to talk to the other schools to help us get all the other schools aligned on the calendar. Yes. All right. Thank you. I will I will send it on de the board's been probably call your name then [laughter] you're getting a call Michael you talking statewide or countywide or no regional just regional just that's right all right with that treasure all right thank you first item this evening is a recommendation to approve resolution declaring surplus property of the tech department and Harlem Middle Are you
041recycling this stuff then? So he should be we typically sell that to we get different quotes from different organizations and reuse that revenue to buy more Chromebooks. So essentially we're going to sell it to somebody. They're going to recycle it, profit off of it and Okay. Yeah, that's that's generally what we do. I can confirm that with No, I I'm I'm okay with that. He's pretty good at selling used. Bring in money for broken stuff. I'm in broken Chromebooks. Yeah, right. Uh, next is a recommendation to accept the December 2025 treasures report. At Wednesday's committee the whole we reviewed the the highlights of the December treasury report. Are there any final questions on that? Next is a recommendation to approve an agreement with Legends Global for a rental VMO Harris Bank Center on Saturday, May
04223rd, 2026 for graduation ceremonies. Heck yeah. Same as last year. Yep. All right. There you go there. 10B4 is a recommendation to renew auditing services contract with Sikitch at a cost uh for FY26 of $44,250, FY2745,500, and FY284 $46,750. Excuse [clears throat] me. Any questions on that? We're just raising it 750 a year. It's 3% 2.82 and the 2.75. Okay. Which is, if I'm looking at it, John, it looks like 750. Yeah. But I was figuring anything under 3% or under is pretty reasonable what we see until CPI comes in. We're good with that. All right. 10B5 is a recommendation to approve an agreement with a healthcare, Inc. to provide a speech and language pathologist for a short-term FMLA leave at a cost of $100 per hour at 372 hours per week for a total
043cost of $48,750 paid with IDEA flow through part B funds and there is a memo from director Heidi Lang about the service attached. There any questions on that one? Cuz I have another one. Next is a recommendation to approve an agreement with Sunb Belt LLC to provide a speech and language pathologist for another short-term FMLA leave at a cost of $112 per hour at 372 hours per week for a total cost of $54,600 paid again with an idea flow through part B. Why is one more expensive? It's whatever's available that she can get. She does. I figured that was probably asking committee the whole and it was I'm glad everybody [laughter] two different companies. Okay. I'm glad every just you're good. We're read we read 10B7 is a recommendation to approve a subscription for 300
044fastbridge licenses and professional development for a cost of $2355 pay the school improvement 10003A funds. Um, any questions on that? 10B8 is recommendation to approve four days of coaching for into reading coaching for a cost of $15,120 and four days of coaching for ready math coaching for a cost of $9,600 for a total cost of $24,720. Also paid with uh school improvement $103A funds. These all relate to the the attachment that Jay Cubert attached his explanation on there. And the third part of that is a recommendation to approve a purchase of Wilson just words program for $21,861 paid again with school improvement 103A funds. Did Jake tell us what um grade levels those were going to? What schools or I had forgotten. Middle school and Rock Hut were the ones that received [clears throat] those
045additional funds. Mhm. I knew they read there someone. Are there any other questions about those last three? Not at this [clears throat] time. And that is very important. Thank you, sir. Dr. Sh. Good evening. Thanks. Tonight, I have the recommendation for the personnel agenda and addendum. We have four transfers this evening, one leave of a absence, eight employments, and 20 resignations. That's it for me. Thank you, Dr. All right. Thank you, President Sterling. Um, I have here five um Freedom Information Act request. I want to thank the team that's responsible for putting all of this information together. It takes a lot of time and we got a lot of foyers the past couple of weeks. Um, so the first one, uh, 10D1, it's dated January 1st, 2026, was submitted by Owen Wayne from Rockford Sun
046requesting copies of all vendor contracts of $1,000 for the current school fiscal year. And the district responded to the request on January 16th, 2026 with the inclusive document. Attendee 2 um was dated January 6, 2026. Was submitted by David Arveo from the Painter District Council 9 number 30 requesting any properties owned, maintained, or operated by Harlem School District number 122, including but not limited to schools, administrative buildings, or any other facilities owned or maintained by the school district built before January 1st, 1978. and the district responded on January 20th, 2026 with inclusive documents. Yes. The next one, 10D3, dated January 15th, 2026, was submitted by Chris Miller requesting copies of any existing records that describe purchasing or contracting approval authority within our school district. The district responded to the request on January 26, 2026 with
047inclusive documents. Um 10D4 was dated January 3rd of 2026 and submitted by Sheri Reid of Smart Procure requesting any and all purchasing records from 103 2025 to current with the district responding to the requester on January 30th of 2026 with the inclusive documents. And then finally, 10D5 dated December 11, 2025, was submitted by Chad Sakaris of Divine 180 requesting access to records held by the district related to the current security system and life safety solutions, support, and maintenance agreements, um, contracts and equipment, which would have been purchased and or installed in the past 5 years with the district respondent to the request on February 4th, 2026 with the inclusive documents. I will have a lot more the next board meeting. Do we seem to still be getting AI? Do we get a lot of AI?
048There's some that we think we do. What I'm seeing is a lot of commercial foyers. So, they're getting this info and then they're selling it. Yeah. Like what contracts Wang is every meeting. He's not commercial, but a lot of these are like that last one you see on there. They want to know who we work with and then I'm sure they're selling that data. Like it's a real big uptick in commercial foyers and there's nothing we can do to kind of automate some of these like processes just to save the they're completely random. You know talking to legislators about helping control the commercial foyers because people are taking a lot of district resources just to turn around and make money. Oh yeah. No. So it's been this a huge uptick just in the last month.
049And to further answer your question, Rebecca, too, and our board member Carlson is that um it seems like a lot of districts in the area get the same one. It's like just So, how many are we working on? I made a script. You can put an email address in. How many are we working on currently then? What we got? Seven for next one. Possibly eight. At one point, I had like eight to work on. Oh, yeah. Wow. So, we got to see if legislation fix that or calm that down. I take it all together. All right. Thank you. Thank you, sir. Can I get a motion and a second to approve the personal agenda and addendum? Motion. Second. Right. We have um board member McKenna. I board member Carlson. Yes. Board member Johnson. I President
050Thur. Hi. Vice President Thompson. Hi. Board member Mcnite. Hi. Can I get a motion or a second to approve student travel request? Motion. Second. Board member Carlson. Yes. Johnson. I President Sterling. Hi. Vice President Thompson. I board member Mcnite. I board member McKenna. I have a motion and a second to approve resolution declaring across property. I forgot behavior. 128. 12. Oh, it's different on the paper. It's different on the paper. I was reading the paper. I'm like, what do you mean on the on the paper? Does it say 12V? I was reading. Oh, pretty. Great. You You guys run burgundy. [laughter] So, which one are we which one are we making? Which one are we making official? The paper. We have to make one of them official. Oh, that's right. It's down here. 12. Yeah,
051he's still got it. Just about he's is just so working off the paper or just working one was uh posted post 12 A was agenda was today 12A was posted yes okay the paper yeah we're good so surplus property then C for the district you're good that's why I meant was which one we're good I get a motion to approve Approve resolution declaring surplus property. Motion second. Board member Johnson. I President Sterling. I. Vice President Thompson. I. Board member. Board member Mcnite. I. Board member McKenna. I. Board member Carlson. Yes. A motion and a second to accept December 2025 treasures report. Motion. Second. President Sterling. I. Vice President Thompson. Hi, board member Mcnite. Hi, Boer McKenna. Hi, Boer Carlson. Yes. Board Johnson. I have one question with the district behavior plan. We if we update
052a policy that affects us, do you have to resubmit it? Not until the following year. Cool. Can I get a motion and a second to approve district behavior? Motion. Second. Vice President Thompson. Hi. Order Mcnite. Hi. Board McKenna. Hi. Word. Robert Carlson. No. Order Johnson. I President Sterling. Hi. Can I get a motion and a second to approve an agreement with Legends Global for the rental Harris Banks Center on Saturday, May 23rd, 2026 for graduation ceremonies. Motion. Second. Gordon Mcnite. I. Gordon McKenna. Immer Carlson. Yes. Gordon Johnson. I President Sterling. Y. Vice President Thompson. Yeah. I get a motion and a second to approve renewal of the auditing services contract with Sikish at a cost of at a cost for FY26 at 44,250 FY2745,500 and FY2846,750. Motion second. Board member Kenny I. Board member Carlson.
053Yes. Ordinary Johnson. I President Sterling. Hi. Vice President Thompson. Hi. Order Mcnite. I can I get a motion to approve agreement with IA Healthcare, Inc. to provide speech and language pathologists for short-term FMLA leave at a cost of $100 per hour for 37.5 hours per week for a total cost of $48,750 paid with ID flow through part B. Motion second. [clears throat] Gordon Carlson. Yes. Gordon Johnson. I President Sterling. Hi. Vice President Thompson. Hi. Order Mcnite. Hi. Where do I Can I get a motion to Yeah. Approve the a motion to approve the agreement with Sunb Belt LLC to provide speech and language pathologist for short-term FMLA leave cost of $112 per 37.5 hours per week at a total cost of $54,600 paid with IDF through part B. Second. Board member Johnson. I President Sterling.
054Hi. Vice President Thompson. Hi. Order Mcnite. Hi. Order McKenna. Hi. Order Carlson. Yes. Can I get a motion to approve the subscription of 300 fast bridge licenses and professional development for a cost of $2,355 paid with the school improvement 103A funds? Motion. Second. President Sterling. Hi. Vice President Thompson. Hi. Order McNight. Hi. Order McKenna. Hi. Order Carlson. Yes. Ordinary draft and I can I get a motion to approve four days of coaching into reading coaching for a cost of $15,120 and four days of coaching for ready math coaching for that's a lot of coaching $10,600 for a total cost of $24,722 paid with the school improvement funds $103 a funds. Motion second. Uh, Vice President Thompson, I. Board Mcnite, yes. Board McKennney, I order Carlson, yes. Board Johnson, I, President Sterling, I. Can I do
055a motion to approve the Wilson just words for program $21,861 paid with the school improvement one38 funds? Motion. Second. Board member Mcnite. I, McKenna. Hi. Board Carlson. Yes. Board Johnson. I, President Sterling. Hi, Vice President Thompson. Hi announcements and discussion. What's that? Yeah, that's for announcement for the statements. Yeah. You want to discuss those here? All the coaching. All right. So, what we have here um for the coaching um sipons is aou um that's been agreed upon um with the union where we are and I'm just going to read it to you. Um the board of education in the Harlem School District 122, Wnebago County, Illinois. Um the board and the Harlem Federation of Teachers, HFT, have agreed that when determining stipen placement for coaching positions within the Harlem School District, prior years of coaching
056experience will be honored when a coach moves between Harlem Middle School and Harlem High School in the same sport. Likewise, when a coach transitions from an assistant role to a head coach role with the district, um all previous earned assistant coaching experience in that sport will count towards stipen placement. Additionally, if a Harlem employee takes a break from coaching but remains employed within the district, their previously accumulated coaching experience in that sport will be fully recognized upon their return to a coaching position. Um the above language also applies to any differential position that involves a sponsor, advisor, director or any similar role that requires supervision. So we we both um HFT um and admin would agree to this and so it definitely helps out our employees. Any questions on it? So it's is I I
057know the wording is better. Can there was one spot in there I was just going to look at it but I I I had a question about it was about the if they step down as a coach but they're still employed by the district. I know anybody that's coached 5 years can change a whole sport. Like that's that's my only question is is they're being stipened as you know if they're not a head coach [clears throat] this the sports change strategies change a lot of those things change. Is there can we put a clock on that? Like, hey, if you're out of the sport for x amount of time, is is that some You get what I'm saying though? If you if anybody's ever coached, like sports change like new equipment, new bats, new I
058mean, but you're thinking Sorry. No, go ahead. You're thinking that just because they stepped down here that they're not coaching anywhere else. I I am making that assumption. So there there there are those ones and this is how we get some of our in-house employees who are coaching else to also come back and be that because now they don't start back at tier one when they were here for say 10 years coach somewhere else and then they were going to come back but then they're already started back at one. Okay. Now they're going to get their experience. I mean they've been coaching they've been doing the things. I I was just thinking about the coach that has been completely out of coaching and and at that point in time, I mean, obviously, we can't have
059it perfect. That was just a question. I I mean, I can I can agree with both that. I get it. Most of the time, if coaching's in your blood, once you quit, you quit. And I mean, no point well taken. And for me, that that's where that professional development comes into play, too. And obviously, too, when we're going through the hiring process of hiring a coach, you're going to have to talk through, hey, what have you been doing and all those things to even get hired again. I'm good with that. That was just just a question and a thought. No, it's good though. I just wanted to kind of tag off of what he was saying because I know like our female coaches and not to just pull out our females, but they're the ones
060that have kids, you know, maybe they step down for five years to have children, you know, raise children. Are they going to come back in like he said? Okay. Same thing, but that's in the interview process. That's where we tr we have to trust the process of bringing them back as a coach. So, we're not concerned with any financial impact with any of this is going to do. We've kind of scoped out the differences. You you want to you want to I want to let you know that when we worked on this together, [clears throat] this was already taking place for some and not for others. So this is cleaning up a problem we have of who you know and really a male female issue. So this is making it equitable for everybody. And it's
061coaching isn't just about the sport. This doesn't just go for coaching. This goes for if you're working with, you know, um, National Honor Society Key Club or something like that and what you're working on too, not just the coaching piece and the sport piece of it, but how you're working with children and because that's what we are here for are the children. And so if we can maintain people that we are already employing within our district, then those are the people that we have worked with that know how to work with children hopefully. and um we can maintain that piece of it too. So we want our people to we want our our students to be with Harlem people first if that's an option and then we'll go outside of that. So just a way
062to maintain that. You answer my other questions. One was I'm surprised it's not like that and is it only coaches? So thank you. I'm good with that. All right. I should have called you up sooner. Thank you. [laughter] Phone a friend sometimes. All right. With that, can I get a motion to go into executive session to discuss one? Uh, employment personnel 5CS120-2C1. Motion. Yeah, I was going to say there's more. There's more. Discussion of lawfully closed minutes 5CS 120-2 C21. Anymore? That's it. Okay. Motion. Second. Oops. You're good. Need a roll call. Yes, we have to vote. Great. Vice President Thompson. I order Mcnite. I order Kenny. Hi. Yes. I don't have five minutes.