001Is the board ready to begin I'm gonna call the meeting to order. Please rise for the Pledge of Allegiance Okay Julie can I get attendance, please? Robin clique here George be that here Julie Clifford here Joel Finfer here Stephanie Peters here Michael Engel here Carl Borchers Okay, that's six present one absent. Thank you Is there anyone present who wishes to make a public comment small audience night going once going twice gone Welcome back to Samantha, by the way, glad to have you Dr. Hannigan is very happy. I'm gonna at this time. I'm gonna turn it over to the recognition committee, which is just George tonight Is there any recognition? We do not have any recognition for this evening. Thank you Are there any announcements this evening? Okey-dokey, I'm gonna move on to the president's report
002Just quickly remind people that the Lake Division dinner invite went out for October 8th. Bernie is hosting You can let Jessica know if you want to attend And then I just wanted to say good evening to everyone and welcome back On behalf of the board I wanted to welcome back our students parents and staff as we get ready to begin a brand new school year next week I'm excited to know our hallways and classrooms will once again be filled with the energy and enthusiasm of learning Over the summer the district made many important upgrades to our network and technology infrastructure And we want to thank our facilities and technology departments for their tremendous work and making these improvements happen most importantly The board wants to recognize and thank our staff for their patience and flexibility
003as the technology systems have been updated since last January We know that dealing with network outages has not been easy But your grace and professionalism through it all has been truly admirable As we begin the new school year We ask for your continued patience as we work toward having our network fully operational while outages are never what we want We deeply appreciate your flexibility as we welcome back our students And we wish everyone a successful productive and inspiring school year ahead. Welcome back Includes my president's report. I'm gonna move on Mr. Finfers or an Ed Redd report Only good news good. There was no special session this so far this year. That's it. Thank you Mr. Engel's or a seat all report there is our last executive board meeting was July 24th. Our last governing
004board meeting was August 6th a Public hearing on the fiscal year 26 final budget was held prior to the start of our August 6th governing board meeting There were no further changes to the tentative seat all budget that was presented at the June 4th governing board meeting The board approved the final fiscal year 26 budget In Regards to the seat all continuous improvement plan at the August 28th executive board meeting. Dr. Hackett will present a Will present revised objectives and finalize evidence of progress. She will also seek board perspective on 2025 2026 Priorities and measures of growth and at this time those key areas are going to include systems Parent advisory groups expanding professional learning opportunities and Hiring of the new superintendent to begin July 1st 2026. They're expecting to have a slate presented to
005the boards October 23rd and that will be followed by interviews beginning last week of October The next executive board meeting will be August 28th and the next governing board meeting will be December 3rd Okay. Thank you so much Moving on a site and facilities miss Peters or mr. Pheavitt is there a report there is First we'd like to welcome a couple of new members to the facilities crew Bill Gunther and Cindy Houghton joined us at this meeting. Bill is our new safety and security supervisor and Sydney is a new business coordinator So both will be playing a role in whatever we do going forward We discussed our the state of grant funding for the year and by and large the grants we count on are available and Funded there are a couple of smaller opportunities
006that we're continuing to see if they move from an on-hold status But the business office has done what they need to do to make sure that students will not be impacted should those not come to Pass so we are largely in a solid place from the grant space There'll be a couple of action items. You'll see on tonight's agenda Regarding involving student meal prices and tech surplus. So we'll cover those when they come The rest of me was largely spent with the message that we are ready for our students All of our summer projects were by and large successful Middle North being the largest project is say about 70% done Our staff was able to move into the newly renovated front office. The flooring is complete The library has been raised up and will be
007finishing up sometime around mid-september So a student should be excited to get in there as It was mid-october. Sorry apologies As soon as that work is done Ellen Mitchell North had a couple of punchless items that we're taking care of but nothing student-packing that building is ready to go as well Our bus badges are being prepared for all students. They'll be available at supply drop-off and Mrs. Aiken would be mad at me if I didn't say please Download the bus app and register yourself so you can track your bus and its schedule for this school year Food service is also ready to go We have menus planned for the start of the year and our partners is quest it also stepped up their catering efforts to supply Our staff with delicious food for the events
008that we have We had the privilege of trying some this week and actually I was pretty darn impressed what we had. So that was a nice treat and Lastly some of our safety and security installations for the coming year are in progress and we'll be working on that throughout the Fall semester to get things installed and ready to go and with that we'll meet again next month Okay, thank you Gotta say I'm gonna be a little bummed to be missing the 1970s sunken living room library at Middle North It's got such a vibe the rumors will be able to start about what's buried under there will rival giant Gosh like all the time capsules, so it's fine Okay, moving on to wellness committee miss Clifford or mr. Finn for either one is there a wellness
009committee? There is not an update at this time. Okay. Thank you Is there a key to found key to 73 foundation report? No, we will be meeting next month. Okay. Thank you Moving on to discussion items I'm gonna turn it over to miss Jennifer Aiken the assistant superintendent of finance and business Operations to discuss student meal prices surplus technology equipment and the tentative budget hearing Good evening. The business office has three items for a board consideration this evening the first discussion item is the student meal price as the board knows Hawthorne participates in the national school lunch program as a Participant the district is required each year to complete the USDA Paid lunch equity tool or PLE as they call it The tool ensures that the paid lunch price covers the cost of the food
010and that the federal funds we receive as a reimbursement For free and reduced meals are not used to subsidize that meal price This year the USDA released that tool later than usual on June 5th. So that delayed our report to the board Based on these results and because we do not qualify for an exemption We are required to raise the lunch price by at least 10 cents this year for the 2025 2026 school year does the board have any questions about the meal price Okay Item number two this evening is the surplus technology equipment in accordance with district asset management Procedures the list of technology equipment Uploaded in board docs has been identified as obsolete due to age condition or lack of functionality These items will be disposed of per district policy after the board
011approves that does anyone have questions about our surplus technology Are we going to be able to give access to any? District families to any of the equipment that's being disposed of this year No, none of it is it's not like last year with our buyback program. None of it is worthy of being we just wanted to confirm Thank you. Thank you And one more question is there a cost associated at all with the disposal of this We don't pay anything the output products. We will get a small reimbursement When we did this in the spring, we received about twenty eight hundred dollars We don't know until we turn it over to our disposal company how much exactly we're gonna get but we do get a scrap price Okay Item number three is the discussion on
012the updated tentative budget for 2025 2026 At our June 12th meeting I presented the first draft of the budget Since then the business office has finalized the remaining revenues and expenses and completed the annual financial audit with our auditors The revised tentative budget memo compares the final 2024 2025 results with the projected 2025 2026 projected figures So for operating revenue right now, we're projecting 71 million in revenue. That's a one point one one point one three percent overall increase Local revenue is expected to grow by approximately three point two percent State revenue will remain flat and right now we're project projecting that federal revenue will decline approximately fifty six point three percent This is due to uncertainty around the title grants a special note as of yesterday all the title grants that we qualify for
013except for title three immigrant student support have opened we have Submitted applications and we're moving forward with them. The allocations are smaller than last year But we are hopeful that as the year goes on we will get carryover and other funds But we still lowered our projections because we just don't know for operating expenses We project seventy point seven million. That's a three point four three overall increase salary and benefit expenses rose by six point one four percent and The non salary costs declined two point one three percent. This is largely driven to lower capital equipment projections the non operating expenses are projected at ten point five million This represents a thirty two point five percent overall reduction This is mainly because of elementary North's construction being over So right now we're projecting just two
014point five million in projects for next year summer projects This budget currently has a positive difference of three hundred thousand So this would be for ad hoc projects that come up through the year things that we just can't see or project at the moment At this time we'd like to open the public hearing on the tentative twenty twenty five twenty twenty six budget Does anyone from the public wish to comment? Okay, at this time we will close the public hearing on the budget Does the board have any questions about the budget? I have a question or slash a favor since I don't have a working computer right now. Can you just tell the public? What percentage of our budget comes from the federal revenue so that they don't get freaked out by that fifty six
015percent decrease? I can't I have these fifty percent of not a large number. No, it's not That was a really poor way to say that. I'm sorry. It's fifty six percent of a small number. It is Our overall revenue from federal income is two point eight percent of the overall budget. It's it's the smallest amount Okay, thank you. Anybody else have any questions about the budget? Yep, do you you confirmed that we we they did open up title to funding they did open title to great Okay, that's the teacher quality and title three for language acquisition also opened. We're just waiting on title three That's the immigrant support for our students. Okay. Hopefully that one will open soon Yeah Anybody else have a question? Okay, thank you so much. Thank you Dr. Hannigan, do you
016have a superintendents report? I do. Thank you Robin. So just to begin, I would I do want to echo what President clique Shared about the recent technology upgrades Dating back to last January I just want to show our appreciation to our staff for all their flexibility and patience during the process It was truly a remark like our staff's ability to adapt and be flexible because there was a lot of interruptions but over the Going back to late spring. We started something like the network in the cybersecurity upgrades That work is completed now. We're having to get everything into the system. And so Everything is not fully Uploaded to the system. So there is going to be some like way as staff are returning the Wi-Fi works The doorbells work the phones work But as they
017like some of the curricular tools were still like vector training things of that nature Like getting all the systems to talk that work is still happening. So I'm just asking for everybody's Patience and grace as we navigate the start of the school year I think one of the and a lot of that stuff is behind the scenes for the most part But where I think staff will potentially see the changes is our network is Significantly significantly tighter so websites that staff may have been accustomed to going on to like Spotify or Pandora or whatever they wanted to do which essentially what they were able to do is now locked down and so As things come up, I'm gonna be sharing a message a welcome back message with our staff tomorrow They will in there it'll
018talk about like, you know if they need something putting a tech ticket But that's not saying that it will be white listed like our security is tight and our job is to maintain our cyber So it's our cyber security matters our buildings are safe, but the cyber security component So it is going to be significantly tighter So that is something our staff will notice and there will be additional communications we've started onboarding impact about three weeks ago and so they're still doing part of their assessment the third party vendor that is going to oversee our network and cyber security and as Things are getting rolled out. They will be sending more communications to staff to make sure that everybody's in the loop. So We're very excited for this to hopefully be coming Closer to being
019closed out and we can function as a system I have some exciting news last spring Hawthorne was awarded the best communities for music education award from the National Association Of music merchants this recognition recognition is a true testament to the collective efforts from our administration Teachers parents students community leaders and the Board of Education Which have been instrumental in making music part of a well-rounded education for all of our students And we just want to thank everyone for their unwavering commitment To our music programs and so we are I believe tomorrow. We're gonna start posting about it because I got Samantha back We had a hold all our good news Yeah, so that'll go that'll go out publicly tomorrow and then over the last two weeks We've had a lot of excitement of welcoming our
020new staff to Hawthorne through the Hawthorne education induction program The program included the five days of learning and collaboration including with the presentation of stipends to the participate Participants for completing the program. I want to give a special shout out to dr Stein and miss Corrigan for they were the brains behind the operation getting everything organized coordinated working with staff to do presentations administrators There was a lot of work that went behind that and working with HGA To make sure everything was ready to go for our new staff and so there was a lot of excitement But I do want to give them a shout out for all that Yesterday, I've shared with the board. We're taking a different angle on our guiding coalitions, which is our building leadership teams Yesterday we had our floor
021First full day of training. So we had staff come in Every building has anywhere from seven to I think one building had like 15 reps, but um anywhere from seven to fifteen Building leaders like our teacher leaders And we spent the front end of the day working with Devin Hughes working on really Creating a culture of belong what it means to create a culture of belonging and psychological safety We spent three hours there We've received a lot of positive feedback and then the back end of the day our building leaders Worked with their teams to just get ready for the start of the school year. We have four more sessions built in throughout the year where we'll on the front end will focus on leadership development and then our building leaders will be able to
022work with their teams and then The next thing is I just wanted to publicly go through our board of education Projects the work we're going to engage in for the 25 26 school year As with everything everything is aligned back to our mission vision collective commitments and our goals and this is how we measure Everything we do with respect to return on investment as we are putting money into the system It goes back to our student learning outcomes And so with respect to this year our first board project is we will support the effective first year implementation of our four middle school foundational resources adopted during our previous school year Specifically in the areas of math science Spanish and social emotional learning this includes ongoing professional development guidance tools and resource allocation The second project
023is we will leave The next project will lead a trial of tier one elementary math foundational materials within a curricular review cycle The purpose of this trial as determined by our elementary teacher team is to inform our decision to update Our bridges and mathematics materials to the most recently released edition The next project is we will facilitate a formal review and adjustment of our guaranteed and viable Curriculum across all grade levels and content areas as part of our multi-year curricular review cycle this reflects the implementation monitoring and revision phase as we work toward continuous improvement The next project is we will prioritize professional development focused on instructional practices to support implementation of high-impact Strategies that support student learning so simply set way have the GBC. We have curricular resources. Now. How do we deliver the
024instruction? with respect to engaging our students The fifth project is we will develop and lead a comprehensive Hawthorne education Educator induction program that reflects five professional learning days prior to the start of the school year, which I just shared we ran through that this in early August last week as Well as ongoing support guidance and development through licensed staff members first and second years in our school district So we're looking at not only the induction program, but then how we're mentoring staff Throughout the school year and then our next projects We will continue to build a comprehensive framework to support the diverse language academic social and emotional Needs of our newcomer population and multilingual learners in alignment with our multi-year systems Multi-year systems of adjustment approach. So throughout the year, we'll continue to work on
025that The next one is we will explore options for updating the language of the standards on a report cards k8 to better Reflect prioritize learning outcomes for each grade level and content area. So what that is is like within the report card There are standards under the grades and now that we have a GBC They're outdated. We need to update the standards with respect to the report card and then last but not least we are going to initiate an audit of District assessment protocols and tools to support measurement of district goals streamline systems and align with student learning objectives so those are the Seven projects that we will engage in and we will periodically throughout the year provide the board an update with respect to progress towards the goals Any questions on the board project
026before I wrap it up? All right. So just to wrap up the staff is our buildings are filled with staff right now August 1st hits and everybody's chomping at the bit to get in the buildings and we're super excited to welcome all of our students on August 21st. I Asked the community this is more for the community not the board But please check out the website for a supply drop-off date Everything is on the website everything you need to know about the start of the school year can be found on the website So, please check out the website and I look forward to Seeing everybody and I look forward to seeing our staff on Monday the 18th and then our students on the 21st Okay, thank you moving on to the consent agenda tonight's consent
027agenda consists of board meeting minutes from July 9th 2025 an expenditure report of August 14th 2025 the Amazon expense report of August 14th 2025 the MasterCard report of June 21st 2025 the Treasurer's report of June 2025 and a personnel report consisting of 23 new hires 15 resignations three leaves of absence and two changes of status Does anybody need any item to be taken out and voted on separately? I need the minutes from July 9th Okay separated. Can I get a motion to approve the minutes of July 9th 2025? So moved second motion by Joel seconded by Michael. Can I get a roll call vote, please? Michael Engel. Hi Stephanie Peters abstain Joel Finfer. Hi Julie Clifford. Hi George Peevit. Hi Robin clique. I Motion passes five eyes one abstain And I get a motion to
028approve the room remaining consent agenda agenda items as presented. So moved Second motion by George second by Stephanie. Can I get a roll call vote, please? Joel Finfer. Hi Robin clique. Hi, Stephanie Peters. Hi George Peevit. Hi Michael Engel. Hi Julie Clifford. I Motion passes six eyes zero nays I'm gonna turn it back over to miss Jennifer Aiken to review the action items on tonight's agenda Good evening again. The business office has one action item for board approval this evening as discussed earlier The USDA's paid lunch equity tool results require a minimum 10 cent increase to the student paid lunch price in order for us to remain compliant with the national school lunch program The business office recommends that the board approve the increase from three dollars and fifty cents to three dollars and sixty
029cents per meal For the 2025 2026 school year. Does the board have any questions about the proposal? Thank you That side. Can I get a motion to approve the student meal prices? So moved Second motion by Michael seconded by George. Can I get a roll call vote, please? Joel Finfer. I Stephanie Peters. I Robin clique. I George Peevit. I Michael Engel. I Julie Clifford. I Motion passes six eyes zero nays Back to you. Dr. Hannigan Since our last meeting we've received three FOIA requests at three FOIA requests Which have been identified in section eight point two of the board agenda. Thank you There any topics for future discussions? Okay, in case it matters we had talked at site and facilities about bringing a transportation update to a future meeting Oh, like we often do okay,
030but that's already planned. So I don't need to get right. Okay, just usually Carl This is when Carl says and he's not here. We have a transportation update He'll be so happy to know he has another voice on the board Okay, so in a second I'm gonna ask for motion to go in a closed session But we will not be coming back to do any business besides close down the open session afterwards So with that I bid you all have a good evening No further business to discuss and I get a motion to adjourn to close session pursuant to open meetings act exemption one to discuss He the appointment Employment compensation discipline performance or dismissal of specific employees specific individuals who serve as independent contractors in a park recreational or educational Setting or specific volunteers
031of the public body or legal counsel for the public body including hearing testimony on a complaint lodged against an employee a specific individual who serves as an independent contractor in a park recreational or educational setting or a Volunteer of the public body or against legal counsel for the public body to determine its validity However a meeting to consider an increase in compensation to a specific employee of a public body It is subject to the local government wage increased transparency act may not be closed and shall be open to the public and posted and held In accordance with this act five I'll see s 120 slash to see one so moved Motion by George seconded by Michael all in favor. I any opposed That is six eyes zero nays. It is 726 how about 735 in
032closed session? Thank you