001I am going to just add that Carl joined us. He had missed the closed session, but he's here now here Okay, since we didn't get a chance to say the pledge before we can rise from Pledge of Allegiance now Okay, is there anybody from the public that wishes to comment at this time Step up, please state your name for the record. Hi, I'm Jenna Garcia I'm here on behalf of our district 73 PTO tonight every year we Have a dismerse disbursement of funds that we have raised over the course of the year And so that's what I'm here for tonight. I want to give you a little update on what we've kind of done this year I know that last year I was telling you we're kind of trying to refresh a lot of things
002figure out what's working We've changed some stuff. We're gonna change more stuff next year But we have a new school supply kit and discount card vendors which have worked out spectacularly this year We have a perpetual always live spirit wear site, which is awesome and people can buy spirit wear all year round Which has been awesome. We did McTeacher fundraiser this last year. We did a North campus versus South campus fundraising Which was great, but it turns out you can't fit North campus and South campus Separate nights at McDonald's in a singular night So we are going to split that out and have seven separate nights for this upcoming fall We have a new social media and newsletter volunteers Which has been spectacular and really helped our communication because they are communicating with our parents
003We had two family programming events we did animal quest in storm science, which were both widely attended and loved This year we did so last year we did a sixth seventh grade dance and it turns out that seventh graders don't like hanging out With sixth graders, so we did a sixth grade dance in January. It was an awesome success So we are going to keep that for this year and we're gonna add a seventh grade back to school dance because the seventh graders Already know each other and it's not like a weird awkward Thing and then we're gonna add an eighth grade congratulations Celebration at the end of the year, so that's coming up We've added a ton of new kids night out vendors, but we didn't have a volunteer for that So we have
004someone who's helping me this summer reach out to all those vendors So we're hoping to have two kids night out events per month from September to April not in December one for K five and one for six eight So that's something coming up and then as you all are aware Key to 73 just had their golf outing which was in conjunction with the PTO We helped with that and then they are going to be helping us We are gonna be doing an Oktoberfest beer crawl at Melody Farms in October this year So some things to be looking forward to and so thank you always for your support as a board Dr. Hannigan all district 73 staff and Community members in here So this year already the PTO has donated back to the school districts through
005book fair sales Aaron's law we did a kindergarten and fifth grade Kona ice Celebration on the last day of school and then we decided this year every single grade Regardless of if they wanted or not was getting pizza for their end-of-year parties. So we already donated that back. That was $12,850 already from the PTO as like specific things And then we are excited to let you know that we have a check for you for $30,000 for the upcoming 24 25 25 26 school year So thank you all for everything you do and have a wonderful evening Thank you. And thank you to the PTO for all of your volunteer hours Really makes a difference and I know you guys do a great job at making events special and making the teachers feel appreciated So, thank
006you Anybody else from the public that wishes to comment? Go on Okay, moving on At this time, I'm gonna turn it over to the recognition committee if there is any Carl or George. There's no recognition Okay. Thank you Are there any announcements this evening? Okey-dokey moving on to the president's report Just want to thank the board and dr. Hannigan for a great board retreat last Friday I know that it takes a really dedicated group of people to show up on a Friday night for a three-hour meeting and Really appreciate all of you. I Hope everybody feels good about how it went. I certainly do and I sent out an updated draft of the board agreements based upon what we had discussed During the board retreat. Hopefully everybody got a chance to look over it Did
007anybody want to make any tweaks adjustments deletions additions? Okay, is everybody Let's see, I don't need an official motion. But if everybody's good with approving this I will send the updated draft to ISB Yes, thumbs up. Okay Great. Thank you much. That was easy. And then I also just wanted to mention that in the next couple of days I'm gonna be emailing to coordinate scheduling a July meeting which I know we don't usually do but right now the district is Exploring options for a managed service provider to oversee the network and cyber security management So we're gonna need to get that done prior to the start of the school year. So look for that and That is it for my president's report Mr. Finfer, is there an ad read report? Yes, today was our annual
008mini summit and I want to thank Robin Pede and everybody else from the Vernon Hills community Demonstrating to North Cooke and Lake County how it's supposed to be done When a community works together to accomplish certain objectives and just It should be at triple-i and it should be in front of I as well Build business manager CSBOs really need to know at what point you need to start a relationship So that was really great And I thought the rest of the conference it seemed well seemed well it seemed like it went well I'm not objective and nobody's gonna come up to me and say Joel. It was really awful. But I am from my perspective It seemed like it it went well, and then I was reelected chairperson all right, congratulations, thanks for representing and
009I will give a public. Thank you to Mayor Tom Cooke village manager Kevin Timoney Park District Board President Carol Sentie and the Park District manager Matt LaPorte for Representing with us today when we presented to Ed Red. It was a nice discussion I think it was helpful to a lot of people in the audience. So Appreciate their good partnerships. I Hope they see it as an opportunity let's say it that way and I Will forgive Pete for having volun told me to do that presentation today Um Okay Mr. Engel's not here. So we're gonna skip the seat. I'll report tonight and I'm going to move on to site and facilities This is miss Peters or George No, no specific report other that summer projects are underway So mind the dust while we work out things
010this summer Our next formal meeting will be in early August prior to our August board meeting where we can review Transportation and all the good beginning of school stuff. Okay. Thank you Wellness committee is Clifford Key to 73. Yeah, so we will be meeting in Two weeks on the 24th our meeting this week or meeting this month was moved with the golf outing Which I hear was a swimming success I do want to remind everybody that the silent auction is still open So make sure and put in your bids Closes tomorrow. All right Moving on to discussion items. I'm gonna turn it over to assistant superintendent of finance and business operations Miss Jennifer Aiken to discuss the items related to the business department. Good evening board of education and dr Hannigan the business office has
011two items for board consideration this evening I'll begin with the budget presentation for the tentative budget presentation for 2025 2026 I wanted to start with the budget timeline because it really drives the process for creating the budget The tentative budget shared this evening will have revisions over the summer as more information is available The updated tentative budget will be shared in August and a public hearing will be held The final budget will be brought for adoption in September and filed with Illinois State Board of Education According to school code at the end of September Revenue assumptions when we're putting together the budget encompasses various sources so property tax revenue is our largest source of revenue and it's based on the 2024 tax extension and the December 2024 CPI Ensuring that adjustments are made for inflation
012Local revenue streams such as student fees food service payments and interest income are forecasted using historical trend data state revenue including evidence-based funding transportation reimbursements state grants and projections derived from established data models and application forecasts federal revenues comprised of the National School lunch reimbursement title grants CEA grants the e-rate technology grants are all estimated based on reimbursement models and prior application trends This slide gives us a little history of the revenue as you can see the majority of revenue is from local resources mainly property taxes Lake County does have a limiting rate or a property tax extension limitation law in place This limits the growth of property taxes to the prior year CPI When we're forecasting what the tax revenue will be in 2025 the December 2024 CPI is key speaking of CPI The
013consumer price index has averaged an increase of 3% over the past 10 years You can see that 2021 and 2022 are outliers Inflation was very high those two years Analysts are predicting that CPI will level out around 2% within the next couple of years This is important because it's our best indicator of future resources With local revenue encompassing about 85% of all revenue that we receive so keeping with our CPI theme I wanted to show how Expenses are impacted by CPI So some of our vendor increases are aligned with CPI and these are a few examples our NYHIP insurance That's our staff insurance The rate increase this year was 1.63 percent. So it actually came in below CPI which was nice that does not always happen Landscaping was good class food service was good GSF
014was a little bit higher and then our audit services were a little bit higher But overall I feel these are in line with CPI To contrast that we have some that are not in line with CPI So these are out of our control, right? Some expenses are outpacing inflation We knew about some of them like lakeside because we negotiated that legal services. We didn't have a rate increase for a couple years I don't blame them for raising it. It's just unfortunate Waste management, that's a niche. There are not a lot of companies that do waste management and we need the garbage to be picked up Seed all tuition seed all is continuing to restructure That is out of our control Our liability insurance. I'm sure everyone is feeling this at home to insurance has gone
015up 17% But the big one is Electricity we are part of a co-op but electricity rates are rising They're predicting 40% I'm hoping they're wrong But there's nothing we can do about that So I just wanted to give a visual of what is driving some of our expenses The collective goal in the district is to spend Funds strategically where we support the success of our students for our expense assumptions For 20 for the fiscal year 2026. We have five main touch points salaries include staffing levels and wages which are aligned to the newly adopted 2025 2028 negotiated agreement and Non-certified staff and administrative staff salaries which were approved in April 2025 Benefits are projected considering pension contributions for TRS and IMF based on salary levels Insurance rates from our NYHIP renewal along with the staff
016Elections whatever the staff chose for their insurance Plus we have other benefits that are outlined in the negotiated agreement purchase services Includes supplies materials. These are all forecasted based on contract renewals and rate change notifications utilizing known data models and application trends Capital outlay is based primarily on our five-year facility plan with adjustments for specific needs arriving from programming changes Other objects it's a funny name, but that is the name that is be gifts to all other things Other objects include private placement tuition costs and Professional services such as legal fees and liability insurance So this graph gives you an idea of our overall expense history for those five main touch points and it shows how Spending has steadily increased over the past few years Our goal overall is to keep spending in alignment with
017CP on CPI trends to avoid budget shortfalls Planning is key to avoid deficit spending district departments have Identified some plans that will impact the next budget cycle because we're already planning ahead for the next year so when we put this all together we look at funds and we're predicting and Summarizing what our revenue and expenses Will be total operating revenue is projected to be 70 million three hundred and forty six thousand five hundred thirty eight dollars while total expenses are estimated to be 69 million nine hundred thousand leaving a discretionary amount of 446 thousand five hundred and thirty eight dollars to be used for ad hoc projects as they pop up Safeguarding the budget with discretionary allowances leaves breathing room for those unexpected needs that may occur throughout the school year The last step in
018the budget process is follow-up over the next few weeks The business office will book the final revenues and expenses for the 2024 2025 fiscal year auditors will visit in July to review our financial records and Ensure that the district is in compliance with all generally accepted accounting principles. Otherwise known as gap the business office will complete mandatory state reporting requirements over the summer and The final 2025 2026 budget will be presented to the board in August and a public hearing will be held At this time. I'm happy to answer any questions that you might have about the budget Jenny Real quick and real rough. What what percentage of our revenues come from the feds about 4%? Okay, so It'll be a problem, but not disastrous If some things change Correct. So we are going ahead
019with applications and we're assuming that everything will be a okay but We don't know right now. It's still up in the air Anybody else have any other questions? Oh Just to add on to Joel's question. It are we planning a contingency plan? Just in case I have 446,000 in my rainy day fund That won't cover all of our federal if we weren't to get it all but we're feeling pretty confident that when everything settles down Our federal grants will go on as they always have The applications did open and our allocations are higher than they were in previous years. So we are hopeful Yeah It's really some of the things I've heard is that Some departments might go away The programs won't it will just be allocated to reallocated to a different federal department that
020just makes it more of a pain in the neck for us to contact somebody to ask for the money and I'm really hoping that that's true, right? What's the timeline on when you'll hear about those grants? Like what's the when do they get approved? So we're in the application process right now. So title one is due by July 1 They we know within two weeks if we're approved It's really a timing thing because we are cash basis. So that that's the other piece here Like we don't have our revenue before June 30th. It can throw off a fiscal year. I will keep the board posted on that Anybody else have any other questions? Okay, thank you so much. I have one more item Yep The second item this evening is the proposed upgrade to the
021intercom system at young learners building as part of the district standard five-year review cycle the facility department evaluates the condition and effectiveness of the building systems To ensure that they continue to meet operational and safety requirements in this instance The existing Velcom system at young learners has been identified as outdated and in need of replacement Michael Bay our Facilities director has been working closely with sound incorporated to develop a proposal for replacing it with a raglan TCU IP based system this updated system Aligns with the intercom systems already in use across the district and will help streamline communication and support consistency Implementing this upgrade will ensure clear and reliable communication between buildings district-wide Does the board have any questions about the intercom system? Sorry, is this X is the intercom system agreement? Is this looking
022to be for 25 or 26? We're looking to install it over the summer It would be paid for in the 2025 2026 budget Anybody have any more questions about the intercom? Okay. Thank you Dr. Hannigan is there a superintendent's report? I hope everybody has a great summer That concludes my report Ags all right moving on to the consent agenda tonight's consent agenda consists of Board meeting minutes from May 15th 2025 expenditure report from June 12th 20 25 Amazon expense report of June 12th 20 25 MasterCard report of April 12th 20 25 Treasurer's report of April 20 25 Centegex contract personnel report consisting of 14 new hires 11 resignations three leaves of absence I Was not here May 15th, so I'm gonna have those voted on separately Does anybody else need anything taken out to be
023voted on separately? Okay, can you repeat which ones you're having taken out already? Because I was also not here just the board meeting minutes of May 15th. Okay Okay, can I get a motion to approve item eight point one the board meeting minutes of May 15th 20 25? Yes Yeah, but there's four four of seven. That's four out of seven as a quorum. Yeah Okay, can I get a motion to approve item eight point one the board meeting minutes of May 15th 20 25 so moved second Motion by well Julie, you can't really be the second. I'll second motion by Carl seconded by George Can I get a roll call vote, please Julie? Robin clique abstain George feed it. I Really Clifford says abstain Joel Finfer. I Stephanie Peters. I Carl Borchers, I Motion passes
024for eyes to abstain Can I get a motion to approve the remaining consent agenda items as presented? So moved Second motion by George seconded by Stephanie. Can I get a roll call vote, please? Stephanie Peters. I Joel Finfer. I George feed it. I Robin clique. I Carl Borchers, I Julie Clifford. I motion passes six eyes zero nays Okay, I'm gonna turn it back over to miss Jennifer Aiken to review the action item on tonight's agenda As discussed earlier this evening the intercom system at young learner building has been identified for replacement Due to its outdated technology the existing Velcom system no longer meets the district's needs The business office is requesting board approval to proceed with the installation of a raglan TCU IP based system which is fully compatible with the intercom systems currently deployed
025across the district This upgrade will enhance district-wide communication capabilities Ensure consistent reliable connectivity between all buildings moving forward Does the board have any questions about the intercom system? Anybody have any questions? I know we don't usually discuss and vote same night, but Given that this needs to be done over the summer and And be a security issue. We're gonna move forward with a vote Can I get a motion to approve the intercom control system replacement at Hawthorne school for young learners? So moved second Motion by George seconded by Stephanie. Can I get a roll call vote, please? Carl Borchers, I Stephanie Peters, I Robin clique I George fever. I Joel Finfer. I Julie Clifford. I motion passes six eyes zero nays Dr. Hannigan back to you. Thank you. We've received for for your request It's
026our last Board of Education meeting which I've been identified in section 10.2 of the board agenda Are there any topics for future agendas the board would like to bring up with no further business to discuss Can I get a motion to adjourn the open session? Second motion by Joel seconded by Carl all in favor. Hi any opposed Okay, we are adjourned. That was six eyes zero nays All right. Have a good summer Sorry