001All right, welcome everyone to the Orland School District 135 Board of Education Board Advisory Committee meeting For finance and operations today's Wednesday, June 3rd at 6 p.m Lisa, can I get a roll call? Miss Peckham Dodge Mr. Miranda here. Mr. Brannock here. Miss Franzen here. Miss Cosgrove here. Mr. Muhammad here Mr. Schultz here Okay First we have public comment. I don't see anyone here for public comment. So we will go to Approval of minutes for the May 6th meeting. Should I just go on that? You make the you make the motion and I'll second it have the approval of the minutes for 5-6 2026 I move that the minutes of May 6th for the May 6th 2026 Finance and Operations Board Advisory Committee meeting be approved second Mr. Morandi. Aye Mr. Brannock. Aye. Miss Franzen.
002Aye. Miss Cosgrove. Aye. Mr. Muhammad. Aye. Mr. Schultz. Aye Move on to committee reports and discussions. All right. Good evening, everyone The first agenda item that we have is the FY 27 interim payments This is done annually the board adopts this to allow To have our vendors paid in the meantime until we get the final approved budget That will be going to the board in September. This just gives the approval Like I said to make those accounts payables and payroll expenses coming out of our new FY 27 So this will be going to the board for recommendation on Monday night This is done annually on it and this just gives us the ability to make our payments Questions on interim payments Okay, moving on to the draft of the tentative budget for FY 27 this
003is All the assumptions based upon what we know at this current particular Time ending May 31st. There's a lot of things that are still Pending out there with it But just wanted to kind of get a draft to see where we're kind of hovering with it and this is just a very very Tentative this is not what's going to the board for approval to be put on display This is just so that you know, this is the first time that everyone's going to see it So with with that being said we're going to look at the revenue assumptions and the expenditure assumptions We're going to start with the revenue assumptions when we look at revenue We always look at the big three our local state and federal We're going to start with the local remember
004that is our local property taxes that are out there. We are in Cook County We're in a tax cap county on it We do know that the inflation factor that we are going to use for our upcoming Tax levy that will be done in November December is 2.7 percent the part that we don't know is the new Property that's coming on the tax roll. That's always the question on it The first indication we have though is That unfortunately the second installment of tax bills are going to be laid again by Cook County on it So of course with that being said We kind of still got to take the conservative approach on it Not knowing when we're going to get our property taxes or even when those bills are going to be released The information
005that I'm hearing is sometime November December again So yeah, we don't see the August September Distribution going out with the bills and then the district receiving their taxes by the end of the month They're saying probably bills will go out November 1 due date December 1 and then we'll start seeing tax revenue in December that's What I have been hearing I but we'll be monitoring that closely with it what that does like you said It hinders some of our ability as we go through this Just know that we being that in the tax cap we are able to capture whatever the lesser is five percent or what the inflation factor is I believe that We're going to be somewhere around three percent with adding the new Property onto the tax roll so the two point
006seven plus a point three on it with it I don't see anything major coming on this particular year as far as New property in Orland Park with it So in this budget we tentatively have three percent as the placeholder for the increase for our property taxes We also have the capacity to issue bonds, there's two bonds that are rolling off of The payment on it will be paid in full on it which gives the district the opportunity to Reissue and keep the payment flat so that the taxpayer does not see anything go off or go on It's just keeping that payment flat on it. The issuance would be in March of 2027 and it's for roughly five million dollars That five million dollars would be air mort for the park Roundabout that would be connecting
007to West Avenue to create that bus lane and a new flow around that As talked about at the last meeting on it that would leave roughly 3.5 million going to park and then Figuring out what are we going to do with the remainder of the bond proceeds on it? There would be no expenses in this current budget to go against that that would be in the 28th budget But the time to issue it would be in 27 so that there would be no There would be no increase or decrease to the taxpayer. So that's built into this budget We do still have stuff invested out there We invested as much as we could based upon our cash flow needs on it So we still are receiving 3.65 to 3.75 On a lot of the investments
008that are already out there if we get the tax dollars in and don't need those It doesn't don't need the money to make our payments on it or to replenish Then we will invest money to be able to make at least something on it. Rates are still hovering pretty much at where they're at and According to our investment broker that we have they're not seeing any decrease in any of the rates at it They're saying even looking long-term out. They're at more like the 3.75 So if we do get Cook County dollars and we don't need them They will be invested to try to make something on our money with it I did increase our evidence-based funding based off of what last year's base funding model was Plus any additional money that became our new
009base, so that's reflected in it. We got a hundred thousand dollars more Transportation claim is based off of what? Expected expenses are at what the state is going to pro rate and that has been reflected in the budget We do get money for reg ed and special education transportation With the claim that we submit with it So the reflect the two of them combined were about three point three five million federal grants for FY I should say FY 27 On it. They are held at what FY 26 allotments are we're getting preliminary allotments out there We just don't know what any carryover money is coming from our current year into 27 the district is allowed to carry over money Up to a certain percentage depending on the grant We're doing pretty good with spending down
010our grants currently so I think the money will be minimal that we pull over But the main thing on the grants I don't want to over inflate the budget because it's on a reimbursement basis you get your funds you spend it and then you Put in for reimbursement from the state so whatever our allotment is that's what the revenue budget is in this grant with it moving on to the Expense side on it our number one expense that we have out there is our salaries. This is strictly Going right off of the approved collective bargain agreements that we have for our certified staff and our classified staff On it five point five and four point five that is factored in we also have factored in the additional FTE that the board approved for this upcoming
011school year that is all put into this budget We do not have our Medical renewal on it that is coming soon from Blue Cross Blue Shield I have in there as a placeholder nine point five We're hovering right around that I wouldn't be shocked if it comes in slightly higher than that Some of the renewals for people's medical and other districts are pretty high But based upon our history and our demographic and our claim history here We're hovering somewhere right around that ten percent So I'm hoping that when the final renewal comes in or somewhere right around that when does that renewal come in? We should have that I want to say in August with it. We'll get what is projected on it And then once we get that renewal that will go in and
012be brought to the board to approve what the new premium would be for Single family and then for whatever the different insurances that we have either the HSA or the PPO We'll bring that to the board and then those rates would go and affect one one of twenty seven So it's kind of hard when you're creating the budget and you're kind of like, okay Well, what's it going to be because we're still collecting six months of premium at the old rate and then The new rates will go in at seven one run for a calendar year We're on a calendar year not a fiscal year on that. So you're always like trying to figure out Okay, if I collect half at this half at that, but if we just overall just say, okay Well, it's
013gonna be another 10% on it. That's what's what's in this current Projection with it. We also factored in the teachers who are retiring that is also in here So remember those that are coming off the books at say a hundred and fifty thousand retiring. We're hiring someone Potentially coming out of school at fifty five thousand. You do see those savings with it or If you hire someone at a Masters plus five It's still going to be lower than what the hundred and fifty thousand dollars of the retirement salary would be So we're we have those savings plugged into this budget that's out there. Do we know what the numbers are retirements versus new hires? It's hard to say dollar for dollar cost on it because You I'll just put we're getting new hires every month
014with it. So all those positions are still out there We're still trying to finalize all of our staffing. There's still some positions that are Available on it. So I can't unless I went like for like I'd say here's exactly what it is With it at that current position, which I couldn't calculate With it once we get our final staffing done with it to say here's how much the retirement savings But just know that it could be anywhere from you know, a hundred thousand to At the low end, you know, maybe sixty thousand on it per Staff member that retires if you're bringing in someone at a lower level, but that is factored in here with it the hard part is we're we're getting resignations of staff who Are going to a different district For some
015other reason so then we have to repost and put that out there and then we're still trying to bring You know people every month with it I think we have seven people going to the board this month for approval for hiring for next year So it's just a work in progress as to when they get approved so I can plug in those numbers as the final figures go But tentatively it's in there with some savings for retirement If it's someone with experience that they're not starting out in it We do not we do not go higher than Five years of experience. That's been the practice. Okay on it. So when you bring someone in yes We honor if they come in at a master's But we give them five years as the max so they
016get five years experience. They start at step six All right. So even at that if you had someone at a hundred and fifty thousand they're coming in much lower Yeah on it. So there is a savings on it. That's the practice that has been used within the district And we're continuing to follow that We do have in this budget capital projects phase two is continuing on it There's fifteen point seven six million in the capital projects fund that is all Tied to what the board approved all those projects were discussed at earlier meetings With it within that in order to fund that though. There has to be Sixty million dollars going from some fund over to The capital projects fund which is fund 60 for this particular budget cycle on it The bonds that were
017issued two years ago for fourteen point five million There is roughly two point five million left that will be getting transferred from 70 over to fund 60 And then when I do the final Calculations next month to see where we're sitting at fund balance. That will be the determination If we're going to take more money from fund 70 and move it over or a combination of taking some fund 70 funds and then some Ed fund fund 10 and then putting it into our capital projects one to fund that fifteen point seven six million dollars worth of expenses for the approved capital projects Our renewals for transportation even with our first year With first student of the five six percent is billed in there and then four percent for sunrise our special education Transportation provider so
018that's in there Where are we are looking at that? We're trying to see okay How many kids are we transporting for the special education routes and then we're trying to look at are we running as efficient as we? Can with our ragged routes meaning could we cut down some stops could we cut a couple buses cut some of the costs there? So we're looking at all that on there with it, but those were what the contract renewals were For our two providers that we have So with that being said all in on it. What does it look like this is the snapshot of each fund and What our Revenue coming in and what the expenses would be and then on the far column they're kind of showing What that looks like so overall on this
019current budget? 128 almost 129 million worth of revenue and a hundred and forty three point six million of expenses equaling a decrease in fund balance of Fourteen point six million dollars Overall if you were to take out The capital projects and the intercom project that is going district-wide on it Backing those two out and then backing out the bond issuance I am truly looking at an operating cost for the year. You're at a operating Deficit of two point one nine million on it, and that would be looking at like you said getting rid of those one-time Expenses that are only happening in Next year's budget any of those construction projects and then getting rid of the intercom because that's a one-time thing That will last for ten fifteen years with it, so operating budget on
020it Lowering fund balance by two point one 94 This is all preliminary on it This is all based off of what we have available as of May 31st as more information comes in it will be adjusted as needed and if New things come in with different numbers like you said that will be adjusted and then at the July board meeting We'll be asking the board to Pass a tentative budget that will go on public display For a minimum of 30 days that will sit out there all the way until the September board meeting if new information comes in in August and in September we will make those adjustments and Take that to the board for the final adoption to adopt the FY 27 budget Which will then get submitted to the state post it to
021our website And then make sure that we we have everything in for the approval on it The only cost that can be eliminated from that is the capital projects right You could look at other things. There's other things in there obviously that you could look at to cut cost for example You could look at supplies purchase services some non cap items which are Items that might be considered capitalized, but they fall under the capitalized threshold of ten thousand dollars that could be looked at However Some stuff is set in stone because you have a lot of renewals that come through with Subscriptions you also have some contracts that are already built in with it But those construction ones those are like a one-time hits Yeah, really that have already been approved by the board like
022health insurance. You're not taking You know what I mean? It's just when you look at that you're spending more than what you bring in It's always scary, right? Correct and that was Projected on it. It was projected that We were going to be deficit spending. Yeah, we did do a extension to the teachers contract where it was at two point nine percent and then they extended the contract and went up to five point five To try to be very competitive with the neighboring districts on it. They knew that going with it that was approved To do that to keep retention and to hire highly qualified people we had to do that so that they knew and then Also with trying to push test scores and push the achievement gap and really move it up on
023it There was the addition of new staff Of course when you add new staff, that's salary plus benefits your two largest Expenditures on it and like you said the board knew that so Seeing an operating deficit of two point one with the increase in the certified Contract and adding that new staff it it was projected What is the IM RF? That is the Retirement fund for the Illinois municipal retirement fund for the support staff on it They are in a different pension system versus a certified staff member who is in the Illinois teachers retirement So on that one there is an employee portion that each employee must pay they pay four point five percent And then there is an employer portion that the the district pays towards it The combination of it goes into the
024IM RF retirement and that number is also a Floating number for IM RF because the employer rate changes at the calendar year-end And yes, we are deficit spending in IM RF and our FICA Medicare accounts because our fund balance got really high and it looked like you were Collecting too much money in those accounts. This is a Plan spend down you really can't move money from those accounts It's really meant to only focus on expenditures that are related to the IM RF retirement fund Expenses and then also Social Security and Medicare and the only way to really lower those down is to lower your levy request So in our levy request that we've had over the past few years you will see that we drop down the request that we had as a Way to
025intentionally spend down those accounts and then once it gets to a certain point we're trying to get down to where you have 45 to 55 percent Balance in it. So you have six months worth of reserve and once you find that then we'll put the levy back to what we think our year after year expenses will be and We're not getting to the point where we have too much fund balance In those particular funds, but I wanted to try to get a Draft of where we're tracking on it and then as we come back in July I'll be able to have the the ending fund balances for each fund to see where we're sitting at and then see what the ending fund balance of all funds and then less this 14.63 million and then come
026up with here's the projected ending fund balance at the end of FY 27 That will be coming Next month as we go for approval of the tentative budget any additional questions All right moving on to the timeline We're right on track with it. You saw the draft tonight. The board's gonna see it on Monday night It'll go for approval to Approve the tentative budget put that out for public display We'll review it in August 10th again, and then on the 14th, we'll have the public hearing to adopt the well public hearing to open it up for a public comment from the community and then later on in that board meeting they'll Close that initial public hearing and then later on in the board meeting. They'll have the approval to pass the tentative budget or to
027pass the final budget, I mean and That is our timeline with it and we're right on track. All right moving on to property liability insurance renewal our Broker has been working with four different companies on it to try to see what our Property liability is going to come in for next year The market has really tightened with all of these different disasters that are out there and all the different claims that have been paid out with it and School districts are also seeing that increase in premiums with it the one thing that will You know you never want to discuss, but it's been a hot topic and a lot more incidents have happened are the Sexual misconduct and molestation claims that are out there and those have been very costly in the current market That's
028out there, and it's been kind of driving the overall renewal. That's out there the renewal if you were to keep the renewal exactly the same and Just say okay, this is what it is and and not do anything with it The original renewal came in at 26% on it roughly $88,000 more to keep our same provider with it We did ask them to go back and say please look at this and They came back with a renewal to say if you were to change the way that you report out potential incidents Potential incidents for your sexual molestation claims From an occurrence to a per incident Reporting this is what the premium would be so it's changing the way that we would report it What that would mean is is that this would switch the way
029that we report it as of 7-1 Which would mean as soon as you hear something on it It has to be reported that is the new trigger on it sometimes in the old ones you will have cases that You know you didn't even know about and five years ago something happened and all of a sudden boom here It is still would work the same way It's just as soon as you get that documentation it has to be reported if there's any grumblings of any type of issues That are happening in the buildings we have to report it as soon as we hear it So that would be a change in the way that we report currently it would also mirror though the exact same way that we report out on professional Liability with our teachers
030and also how we report out cyber insurance as soon as we know of something that happened We report it so it'd be basically following in the same way with it on it we do a great job of Doing the anytime that you hear something we trigger those claims to those other insurances that we have Professional liability and then also our cyber so it would be no different if you went to this difference in claiming on it With that the renewal would only be 1.5 percent more at roughly 53 24 increase over-expiring premium As long as we are reporting it when it's triggered The broker sees no issues. I see no issues with it, and I'm recommending Switching to how we would report out our abuse or molestation claims effective 7-1 to only have a 1.5
031percent Increase over-expiring claims on it same coverage same everything using our same exact insurance provider that we currently have According to our broker they also think that other insurance companies are going to move to the same thing With with as soon as you have something that would trigger a claim you need to immediately report it And if you don't report it within that Potential year policy you could potentially lose insurance coverage But if you are doing it and reporting it correctly, it's no issue That just means as soon as you hear about it. You have to report it Okay, if there's anything that you have any questions on that's why we have the broker run it by the broker What do you think they always say err on the side of caution? There's nothing wrong
032with reporting it Be proactive on it as soon as you hear something any grumblings anything that potentially could become a lawsuit you report it Through the insurance reporting at the DCFS anyway. It's almost correct. That should be the standard. So do Yeah, so even if it's unfounded. Yeah, you report it. Hi. We call this is what it is It's just another layer that you do as long as you're reporting it. It's a non-issue What would be rumblings like a report to DCFS? But I'm like if someone's saying something about something you don't I mean Well, the only caveat to this too is is like if you didn't know about it and no one reported it That's when it came out You're still covered because that's the first time that you learned about it. They're gonna
033do their discovery You know, they're gonna go through their investigation do their discovery But if that is truly the first time that you learned about it you report it So this is an option to switch the report would be an option So it's not something automatic not automatic. It would be a savings, but there would be some risk with it, right? I mean well the risk the risk would be is is that you got to change the way you report Yeah, so as soon as you would hear of the report, yeah, you need to report it We do it We already do it with professional liability with our staff and we already do it with cyber As soon as you think there was an inkling that there was something that happened you automatically report it
034to your provider You talk to legal lawyer about this They're gonna defer it to the insurance broker on it I can talk to them but they're most of the time when you do talk to them Well, I would defer to your insurance broker to say okay What type of liability you know? What is the catastrophic net effect that could happen with this? I asked that question point-blank. I said, okay, how can this come back and really bite the district? Yeah, like well Really if you don't report it that's on you. But if you know about it you report it We do a great job with the other ones It's just a little change in the way that you would have to report any type of DCFS call Our associate superintendent is very much aware of
035every single call That's going to DCFS if that just means an extra layer of taking that and then saying hi, we have this we want to discuss it Okay, well put it in and then it's on that. It's it's on the claim that we this is when we first knew about it What's the oh, sorry question that wouldn't include? I'm just thinking from like a HIPAA Stand, you know, like if well, that's why I was worried about like what do insurance like that can't include that's why I was saying information or If it's just some rumbling of something in the hallways or something like that and there's a year about it Yeah, there's a specific form that will be filled out that will be submitted to it. However, you still need to know Who's involved
036who are the parties with it because ultimately what will happen is you'll be served papers from a lawyer saying here This was a thing brought upon From this particular incident or for these four years it happened, but no one said anything now We're doing it on it and remember it's this would be retroactive from 7-1 of 26 how you would report it Not it. What's the savings on it again? Well, the premium would only increase the $5,300 increase versus if you stayed with the same company, you're looking at a 26% increase at 88,000 So roughly 85 85,000 or 82,000. I mean Is there any like surcharge for any every time there's a claim filed There is not and remember it just has to be reported within the policy Terms so from 7-1 to 630 as
037long as you're reporting in That when you find out about it You just so you're not going to turn a new policy without if you're going But if you but it's okay if you go into a new policy and the first time that you hear about it is in the new Policy policy. It's fine. So it's just like you said, it's just the difference of It's just the trigger of the actual incident that you're a procedure would just change on it. Correct Is that something where the person? Involved or family involved would give permission to have that information shared again. I'm just this feels Weird well to save money What's your personal I don't know I I get it from like an insurance standpoint I just yeah if this feels a little it feels a
038little it feels weird But however, like you said, this is just overall because remember the claim is against the district saying that They were negligent or they knew about it and didn't say anything. So we're looking to have this much Become this much paid by the district because of this so it's basically I Know you're thinking it from like the other side of it. This is basically how do I protect the district on it and You know the district's always going to be named no matter what and Remember these cases there is no statute as to the time frame that you could come back from You know an incident they could come back and say this happened eight years ago and you're still on the hook But it's only regarding abuse and molestation, correct So
039it's not like a broad range of everything right? So no, it's only on those on those areas So if you if you hear of anything regarding those Claims that has to be reported. That's the trigger as soon as you hear it. That's the trigger and it goes Right to the broker right through the and put it in and say here's what it is You fill out the form that is necessary. The broker helps us out with that form The biggest thing that the broker said is they're going to contact the district like June 1 you need to really check and say was there anything that you that you heard of that hasn't been reported? Because it's got to be reported within that term On it and the insurance wouldn't be contacting Fam a family or
040no, they would just be notified. They're just notified that potential claim lawsuit that could develop based upon The claim based upon the the trigger That's it. So it's on record. So when the lawsuit does come it's on record And I'm guessing their information is kept on like a secure server. It's not Put out I'm just I'm really like from a health care a mandated reporter side. I'm just I don't know. I'm I'm worried. I mean We got to hope that they have that in place With it because all we're doing is reporting high Here's the incident involve these two people this potentially could be a potential lawsuit down down the road Yeah, I'm just I think my recommendation if that's if this is a path that the district wants to take is maybe ensuring if
041Something especially with minors is being reported that a parent gives consent to have this information shared with a third-party insurance company That's how I mean that was that's any medical facility Well, I guess it graphic information names like if there's a claim anyways, it's not reported to the parents Right. I mean if they got to put it in either way if there's a if there is a report to DCFS parents I don't it's not natural thinking for a parent to assume that their child's information is being sent to an insurance company It's being reported to Child and Family Services to have that be investigated Yeah, but it if that parent though brings the claim against a staff member For grooming and that it's this it works the same way no matter what you're gonna do
042a discover You're gonna do the investigation You're you're still that you're gonna be named on the lawsuit the kids name the parents names So I mean like all you're doing is just saying that hi This has to be reported because this could potentially cause a monetary loss to the district And we don't want to lose coverage So therefore you have to do it if you don't report it you could lose coverage, and then you could be you know catastrophically Damaged with it by not reporting it There's nothing going out other than you're saying that we got an incident that potentially this is going on. It's being investigated We don't know what's going to happen, but you report what you are told I mean even based upon it if you hear about something anyways. They're gonna
043contact DCFS without content or DCFS won't contact our insurance company like well That's a that's a legal and if a parent is I understand what you're saying about discovery and that information, but that's the parent or a person taking initiative to say I want to Proceed like I want to voluntarily give this information for legal purposes I'm just worried about I would hate to have something come up on the back end where a parent's like I Didn't give you my permission to share that information with the insurance company and again. I understand we have to protect our assets absolutely But I'm worried about that piece And DCFS is more of the staff is calling on it based upon what they See as far as either a visible Bruising or what they heard that's happening at
044the home on it remember, this is more of if our staff is Negligent and you know violating and doing different things to kids grooming them or doing different things that comes about with it It's just like you said the family is going to sue the district I think it's I mean, that's not that's not always what happens, but I'm my concern isn't about any of that I hear all of that my concern is about protected information being shared with a third-party insurer without a family's or person's knowledge That's my that's my concern. I know what you're saying. I mean, there's no There's no guidelines to go by it's it's basically anything and everything how it's reported to the insurance Does it just have to say hey there was a there was an issue or there
045was a Something what like if it's not and if this is just like hey check here if you reported something this month that I feel like Okay, but this is more the this is more of an employee being accused of something not Not an employee not the parent involvement. This is an employee being accused of against another employee or Or a So for the district from the district standpoint for the insurance companies lawyers to get involved from the start Again similar to cyber security the sooner they can get ahead of it. That's why you're seeing some say You know that I will say savings, but it's giving them that's giving them It's giving them more a a sooner chance to do their discovery Because that claim is already going to be that claims already made
046that parent is already parent or another staff member has already made that Claim is gonna is making that claim. Otherwise this one it otherwise this wouldn't even this wouldn't even come up Is it just this? one company that's offering this or No, you could go we can go with the other ones on it But this one's this is just changing the way that we would have to report out As soon as you would hear something that is linked to abuse or molestation Hey, that is the new trigger. Yeah. No, I understand. Yeah create a report saying that we heard this This is you now know about it. So this company Gives this option and the rate won't go up as much with taking this option Correct instead of it would only go up fifty three
047hundred dollars versus eighty eight thousand So they're just trying to incentivize being notified earlier it also if you ever go forward say you go with the current way the policy is you could potentially go out the market again and You may get just as high claims because it's looking at Everything in the past too that they could potentially have a claim from five years ten years fifteen years There's no statute of limitation as to when a claim may arise it could happen 15 years ago on your Promise they do all their discovery everything. Yep, you're eligible. You're you're liable and then You have to pay out by putting that thing in place like that that company now knows that okay We're only basically Quoting based on this period Anything else anything else previous is on
048the previous policy so Whatever moving forward is they're just going off of this is what the claims would be Potentially they won't be held responsible. They wouldn't be technically that Occurred and was prior notified before this day. I mean, it's all it's almost how health insurance used to be So if it happened Based on this is your health condition at the time and if you have any pre-existing How are we doing this in the past? If there was an incident, we weren't reporting it until there was a lawsuit You get served the papers Now I'm saying like with our with our insured the this would be a change in how it's there Basically a lawsuit right and then you're waiting for the lawsuit. Okay You pretty much get served the papers and you're like, oh,
049let me go back and do our discovery our interviews Find out what's going on. Was there any was there anything that was there that wasn't reported, you know before but like you said If you hear of something with this way that it would be changed, you must report it. That's the new trigger When is this renewal for? 7 1 of 26 Yeah, so it's so it's it's it's on the board agenda to approve on it I'm recommending doing the switch on it The broker also thinks that the other ones will be going to the exact same way of reporting very soon Because it limits the exposure for the company because then they're gonna say we're only on the hook for anything moving forward Anything that was previous is on the old policies So at that
050point there won't be an option to go the old way anyways No, once you go once you go to the new Option on it. You must stay with it moving forward and whose Responsibility would it be to reach out to the insurer? Is that like administration the district yet the admin? So once someone from the school reports it to DCFS then The district I'm assuming the district's always notified if that happens, correct? Okay, so that would be someone within someone within district knows every DCFS call that's out there with it On it, but remember the D like DCFS is just because you're a mandated reporter That's on that you suspect something happened to that kid You know, it could be the parent could be this could be what you don't know You're just calling it
051because you've identified that there is an issue with it. But if Like you said that's completely different than hi There is a case against a staff member either against another staff member or against that student for abuse or molestation That's different Could it be could it be tied the DCFS? Maybe the behaviors could be and it ties back to the employee on it We don't know who is reported in that particular case But yes, we would know that potentially we would have to report it to our insurance So once this takes effect, then you'd build out the internal procedures, correct? It's just adding a layer The information that we already are we already know about it. It's just adding the extra layer and like you said if there's any Question or gray area on it
052That's why we have the broker and they always like to err on the side of caution that it doesn't hurt to put it in Let them decide if you're working with the same company too. They're gonna know that anything Previous to 7-1 of 26 falls on the old policies anything moving forward would be on the new one That's the one nice thing with working with the same provider on it that they would know the history on it I think it might be helpful to just to have a conversation with legal before the board meeting Just to you know to say that you passed it by mm-hmm lawyers any other additional questions in regards to the property liability insurance And then we just have a Update for buildings and grounds. Okay buildings and ground staff on
053Tuesday really hit the ground running We have a phenomenal staff in Orland school district buildings and ground staff I would I would match us up to any other district. I think we definitely Exceed or excel beyond So in 12 hours my staff moved out 60 about 60 rooms to media centers An art room bandroom or orchestra room at OJ were already done because that construction had already started But just the volume of stuff. I mean down to bare walls where you know chalkboards down cork boards down all the furniture out in a in a 12-hour in a 12-hour period over the because we stay at we We change the summer hours we got nights that daystaff works six to two nightstaff works ten to six So truly over 12 hours We were fortunate we try
054to we we share the the furniture that we're getting rid of The buildings a few buildings call them garage sales in-house garage sales and They anything that's good still in decent shape they replace and exchange between you know In I'll say in-house and then if there's anything decent left that another building needs it will go to that building And then we still sometimes have an abundance of stuff left. So we were fortunate that Wilmington school district 209 you reached out to us and they needed desks and chairs and they had actually reached out several on one of our on one of our one of our state forums Asking if there was they were actually looking for a vendor and or you or furniture that someone was getting rid of so we donated a lot of
055desks to them that some you know some were Some I probably would have thrown out but that they were going to sort through they were going to sort through all of them so a lot of furniture was repurposed in that case and Then we didn't have to Dispose of it because you know it's costly to dispose of stuff So very little actually all in all in comparison got you know got put into roll-off dumpsters Just running through quickly what's being done Center the demo after we got all the stuff out there demo has started there contractors Walls are already down plumbing is tore out Some ceilings are down at Center Park they started there today With HVAC old HVAC removal most of the classrooms the ceilings are down ceiling tiles were down there when I
056was walking through there OJ same thing lighting and hallways stuffs coming down there the They are pretty far along on the band The band and the art room because we got started there early on the new concrete is all poured there the new doorways have been Masonry work has been done there the new ramp is in in the back of the room because we leveled it out So they needed a ramp to the exit in the back That's done the art room. I believe has already been painted And that's waiting for some plumbing to go in there. So that we are moving at a very nice pace there Liberty after we got everything moved out that was probably our biggest move of stuff So they were staff was still working on some old chalkboards and
057stuff cork cork boards and stuff that were on the wall there The fire panel the enunciator in the front has been moved to make weight move to another wall to make way for some built-in Seating at right at the front for the kids waiting for us on waiting for buses or waiting for pickup So that's been moved and they were taking down contractor was taking down lighting there today So everything is everything is really moving. I mean, you know, it's like wow I mean, we're only a couple days in and this is So very happy. I'm very happy with progress progress so far So everything is it's cruising but I just really can't say enough about my my night my day staff and my night staff Other districts, you know that that we know in
058the South Cooke area they hire, you know They have to hire movers for stuff. We've never done that So the savings that we save just by using our own in-house, you know in-house staff And it gives them, you know a chance whether they like it or not to work together Because the two the two shifts don't normally overlap over the summer they do so, you know it Yes, yes it is so And then night staff, you know, they were so we pulled them all to construction buildings Remind stuff construction buildings last night tonight Most of them are back at their own buildings and then they'll start their regular their regular summer cleaning for what they have to do at their own buildings And then depending on what's going on at that building will depend on
059where they start the buildings that have summer school some of that Cleaning will be delayed in the areas that are used for summer school and that'll be cleaned afterwards. So Everything's good to good to report so far. Nice Any other discussion? I just want to make one comment about graduation from Saturday Thanks to buildings and grounds department and tech department and everyone that went into it I thought the graduations were excellent on it and you know to have three of them go off Really really smooth was fantastic Yeah, we lucked out lucked out on the weather a lot of work went into it, but made it look very easy on it So just hats out to the two big departments And and the two district 230 for the use of their field There they provide,
060you know, they they provide us with it with the stage. So we don't have to we don't have to bring that there They you know, they provide us with the chairs that they use for their graduation so They're they're very helpful in in the whole process So it's nice to have a great a good relationship working back and forth with district 230. That helps Okay I moved it to June 3rd, 2026 finance and operations board advisory committee meeting be adjourned second Mr. Morandi. I Mr. Brannock. I miss friends in I miss Cosgrove. I mr. Mohammed. I mr. Schultz. I