001okay 7 P.M the meeting of the district 208 Board of Education will come to order to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all M NY give a call please here here here here here uh Dr Freight House recognitions this evening good evening honorable board members this is a very exciting moment because today we get to recognize more outstanding Bulldogs congratulations to the four RB students who graduated from the plumers local union 130 training bridge program students who complete this 8we program with a score of 8 % or higher will earn Five Points towards their apprenticeship exam students interview with different plumbing contractors for intent to hire letters which provided an additional Five Points under apprenticeship
002application these students have the opportunity to join the plumers local 130 next year and begin a 5-year apprenticeship congratulations to the following students Darius fer Isaiah Flores [Applause] congratulations proud of you and Marco vidales congratulations I'm proud of you and now board members I would like to invite Miss Valeria one of the parents who had a student who earned passing marks on the pre-apprenticeship program Miss Valeria please come [Applause] on I wrote something down it's about an hour so I hope you had dinner good evening my name is Margarita it is a pleasure to be here this evening and to personally thank the board and the administration for the opportunities that my children have received at RB my oldest son graduated from from RB in 2023 and now my son Marco will be graduating this
003year it has been an exciting experience for my kids and for us as parents to see them grow and become responsible and respectful young men AR has play a key role shaping their future by offering them opportunities like the one given to Marco with with the plumbing classes now he has a golden mind after graduation I have to be honest and say that I was not very excited about him going into a trade but I saw him each week excited about going to his Plumbing classes and coming back home very happy about what he learned and created I realized that it was a great opportunity for him and most importantly it made him happy Marco is excited about joining the Lumbers and we are grateful to all of you for the opportunities given to students
004to explore several options and help them to look forward to a great and exciting future thank you very much for the opportunity thank [Applause] you and here we go let's give it up for Carlos olivaria Carlos congratulations all right folks now I would like to congratulate one of our wrestlers he's currently not here at this moment but uh he deserves to be recognized because he's made this school proud and I know his head coach proud congratulations to Edgar mosa on qualifying for the boys wrestling state championship Edgar earned fourth place at 120 and was recognized with all state honors and now folks I would like to invite our head wrestling coach to share a few more words coach Kirby uh thank you uh everything that Edgar has done over the last four years has been
005nothing short but of uh impressive uh from uh being called up as a freshman to wrestling and Timo Central to give us momentum to win the duel to uh qualifying for State as a freshman and then uh placing the last two years has been uh pretty spectacular we're going to miss them as a program uh but we want to thank the board and the administration for all the support that we've been given over the years and we look forward to developing more uh great wrestlers and hopefully Place some more at the state tournament so thank you board members that concludes our recognitions portion for this evening to everyone recognize today if we can go and take our pictures Mr kiry Mr kiry are you uh are you expecting Edgar to come tonight or no didn't
006he was yeah okay so if he shows up here in the next few minutes you can come back in and we'll recognize okay thank you moving on to reports I don't think we have Student Association this evening I don't see them here this evening um president's report just we did a straw poll we're going to be changing one of the board meeting dates in April so more information will be published by the office in the near future and Dr skinkis superintendent report no superintendent report tonight we have several administrative reports and it's only been two weeks since my last report so the only thing that occurred in that two weeks time uh was the Personnel advisory got a preliminary review of the tonight's report so uh no superintendent report okay do we want to move
007on then to Dr smana good evening tonight I'll provide the board with financial information for the month of February which represents 67% of our fiscal year um the monthly summary report shows that the total operating revenue for the month was $3,544 44 with 90% from property tax 9% from evidence-based funding which is our state funding and 1% from Food Service Commission the total operating expenditures for the month were 2,600 $2,781 with 71% towards salary and benefits 11% on special education tuition and 9% on Transportation uh the next set of reports is the monthly financial statements the summary of Revenue shows that the district has received 63.4% of our budgeted revenue for the Year this percent is slightly uh higher than this time last year of uh almost 60% the summary of expenditure shows that the
008district has spent 67.6 3% of our budgeted expenditures for the year and this amount is tracking exactly where we were this time last year and then as always I included the statement of revenues and expenditures for the board um both for our board accounts as well as for our activity accounts um lastly have one other additional report tonight um it's just informational for the board I would share the Township Treasurer's report um we had an additional Township treasure uh board meeting on March 5th I included the uh agenda in the report the purpose of the meeting was to discuss the possibility of splitting the current Proviso Township treasure with Alliance Township treasure because they are in need of a treasure as of July 1 however the discussion resulted in voting to take on individual Lions
009Township districts that are choosing to leave that Township um instead of sharing uh the treasurer so we will as a Treasurer board um decide on an individual basis when school districts apply if we want to we have them joined that provides their Township so just a a comment on that I mean I think for the for the record um the idea of splitting the treasurer of Proviso Township with another tto I think is is not sound policy so um I appreciate I think there probably would need to be legislative changes should additional District join Proviso so I'd be curious to see how this ultimately unfolds but I'm I'm glad that the um the vote went the way it did the idea is for sure if anything to look to add to our our Treasurer's Office
010not to split our treasure because then if we add school districts then we can increase our investment pool we now spread the number of districts splitting the cost of the treasurer's office over more people we may need to hire an additional person or compensate somebody more but it it that's the better the better direct actor benefit to the current standing members is to have an increased pool and not have our treasur split over two different townships correct and I believe um at least initially I don't know if it's permanent but the new members uh would not have a seat at the board table at least at least I know initially I don't know if that's permanent something we need to explore but when we add new uh if we were to add new districts to
011the township at least initially they wouldn't have a seat at the table am I incorrect that it would that it would require legislative change to add to districts or is that a provision that already exists to have them at the table I think to be a voting member they'd have to have a statutory change I don't I I don't believe there's a legislative change to add them as long as we don't have a seat at the table but we have not gotten that far yet okay is there a time frame in mind for any of this um I do believe that we have two districts that would potentially look to join um for July one uh so our next board meeting is April 15th I believe what do you have quarterly you only have four
012years meetings correct and this was a special meeting correct okay well thanks for keeping us posted I I appreciate seeing their packet thank you you're welcome there were no questions submitted on your uh correct correct okay okay Dr freas or any other questions for Dr span I should ask quickly no Dr freas good evening honorable board members at this moment I would like to introduce our assistant principal athletic Mr Phil Torres who will present our athletic summary for the winter season Mr Torres good evening everybody good evening um we have our Winter summary and it has the uh financial information along with participation numbers um some highlights and then I'll take any questions that there may arise um some highlights from our winter season are that we had 355 students participate in a winter sport
013this year which is up from 309 last year we had 23 students earn Upstate eight All Conference honors and additional three earning honorable mention um 101 students this is for varsity team members earned uh Upstate eight all academic all conference and that is students with an unweighted GPA of 3.5 or higher um and then boys basketball team was conference Champs uh Mr Kirby I think he stepped out um but our boys wrestling team in additional to Edgar was also uh Regional Champs and they participated in team dual sectionals again they also saw 12 of their 14 wrestlers advaned to individual sectionals uh our winter Pals took second at Ida State and then our we had state qualifiers Edgar you had heard and then Aiden panr in swim and Nate Kissle and Diving great thank you
014Phil let's go through your next page the uh winner athletic participation and pay to participate comparisons um real quick what page are we on here I think Mar keep going down2 maybe Ty bot I believe 53 53 53 board book Thank you there you go okay Phil go ahead um I already talked about the participation numbers that you can see on the chart um and then you can see the totals um that we collected in the fees for this year there is a uh footnote that we did collect some of the fall uh cheer and Pals uh we from Cheer and Palms we collected that in the fall which carried over to the winter so that reflects the new members that joined in the winter time other than that it's been pretty much on par
015uh with previous years so the 355 from the 39 you would test that to the 44 bowling bowling and bowling was a nice addition because it reached students that weren't necessarily participating in anything in the winter time um so it kind of bridged the Gap and a lot of kids that may have done a fall Sport and a Spring sport they really wanted to be a three- sport athlete which is commendable on them so they join bowling because they didn't have a winter sport previously so that's where some of that jump came and now we have additional three sport athletes that we did not have previously that right yes yes it's a good problem to have right but even without bowling the numbers are trending [Music] up Phil with the um or Mr Torres the
016bowling and I know we had some discussions this year we implemented only one level well we implemented varsity and JV but only one coach mhm um exploratory for next year if we have is there a possibility to where we can run those two levels and hire an additional coach for each level if we do separate invites or some separate yeah we are looking it was our first year so um it's hard to get into invites and add to the schedule SCH especially cuz it was like May and June and some of those contracts and Agreements are already made from the pre well a year in advance sometimes too so uh I am exploring options I did get um I have found some a couple tournaments for the boys that it would be a JV tournament
017and a varsity tournament and then I'm uh still working on we have a couple girls varsity tournaments that but I'm looking to find um some JV tournaments it's just hard because they're full so then when we're new it's hard to break through but uh but I'm I'm working on it and we're going to get there it may not be perfect next year but then the following years now that we have this established program um I think it'll be we'll we'll find more open doors than closed ones moving forward I going had Dr Fred us do some initial research on this I know we've had some questions submitted from our Union on it um they were appreciative of adding the stien for each boys and girls but most of the coaches when they went to conference
018matches most most of the programs in our school uh conference have two coaches correct and assistant yes that's true and some of them will will run some JB matches on the side so they could take some extra kids or students but this way we should be able to carry I mean we carry 29 but then we of those 29 several were staying back when we were going to meets correct yeah cuz only six Bowlers Bowl per level so that's 12 and you may take one or two extras just in case somebody gets sick or something happens on the way there um but yeah there's potential to look at those things and and see how it grows and then obviously we're in a pretty big conference right now so there's a flexibility to try to work
019together and partner together to potentially throw a lower level invite together amongst the conference um and and Andor schedule extra matches for some kids that may not get in the regular season matches so for for future reporting um could I ask that you separate boys wrestling from girls wrestling cuz girls wrestling is relatively new and they are two distinct ihsa sports right that is the plan they will happen yes moving forward cuz I think you see the jump and growth in in 22 23 and that was likely the addition of girls yeah girls wrestling is like well girls girls wrestling is one of the grow fastest growing Sports across the country and like colleges are starting to offer scholarships and it's growing at the Collegiate level too so uh but yes that was definitely going
020to happen for next year okay thank you I appreciate it okay anybody have any questions on uh fees or go I do and I'm sorry to throw this at you but I was just at a meeting on my own college campus where we were talking about women's flag football I know it's a fall sport is there any interest in making that a club or here we've had some interest but uh right now now and that's not saying that won't change some of the interest is coming from girls that already play volleyball or they're on the golf team or they're on cross country so like when I've had conversations with uh some of the students and some of the parents that have reached out then they go oh well I guess they're going to have to
021decide like which one we talk about as well is and so and then like it kind of I don't hear from them again because they have to make that decision but um but there is that we're starting to get more inquiries but I think couple more years the that and like the season of the sport is leading to some internal conflict as to what they want to do it's similar to our electives right like eventually if you have too many electives they start to eat each other a little bit like right where okay kids are going to leave leave volleyball which we just added the fourth level of volleyball to go play flag football so then we Robin Peter to pay Paul yeah it's a little tricky right now okay that's fine I just it
022was on top of mine because I had that meeting today on my space yes with running football marching band uh bo soccer soccer we're running out of right so you only get from three to like 9 3 to 10 to use the field we only have the one field any other questions for Mr Torres thank you guys thank you thank you thank you now I would like to invite I director of special education Mr Kevin baldis who will be reporting on special education Mr baldis good evening good evening let's find the correct page in board book for you before we get started 30s I think I think it was in the 36 thanks Maran I don't get to see what you do but I got it right good to go glad to be back thank
023you for the opportunity to present the RB special education department update for this school year 20242 um first section is just the general overview of our staffing for this school year uh 15.6 current FTE for special education teachers and case managers we've got one transition specialist 19 par Educators spread out from one to ones through program AIDS or a classroom assistance and then uh just a projection for next year we're currently looking at 15 uh FTE for the 25 26 school year um some student information some uh data right currently this number does change as the school year goes on but for right now we do have 230 students that are currently receiving special education services within our district uh 23 of that 230 are attending out Place educational settings um that is roughly just
024about a almost 18% decrease from last school year uh it's important to note four of those 23 are currently in a reintegration process where they are partially attending a placement school and taking a couple classes here at RB in hopes that in the near future they will be coming back to RB uh fulltime either by the end of uh probably the start of the next school year depending on how that progress goes um we currently have 22 young adults that are in our transition program that's almost a 5% increase from last school year uh some demographic information is that we have 160 males in our special education department and seven females um race breakout is four Asian or Pacific Islander 20 African-American black students 119 Hispanic one Middle Eastern nine multi-racial and 77 white uh
025students within our department um as we look forward to next year and what's coming we have roughly about 55 students that are exiting as the class of 2025 or taking their diplomas or certificate completion from the transition program and through our eighth grade transition meetings we have roughly about 50 incoming freshman next year for special education on the next section is just some financials um at RB for this school year uh we have a 6.3 about a little over $6.3 million ear Mark for our special education program uh here at RV for this school year uh some breakout numbers from from that number is uh for our staffing our just our RB Staffing is uh about $3.1 million our ly cost of services uh is just a little bit over $1 million and that covers
026like our our school sites a nurse speech pathologist otpt rap services and other services that we get we we contract through our special Co-op at L um students within our residential placement cost is about $451,000 this year we started with two students that were in residential placement uh we had one student in December uh earn her diploma and graduate um and she left her residential placement to go on to a vocational school um I think to be an aesthetician or to go to some schooling so that was nice to see her progress through that residential placement into act into our community and go into some post High School schooling um our students that are outplaced our tuition cost about one a little over $1.5 million this year um and then supplies and paid Services uh
027about over almost about $101,000 um we do have a a transportation budget our overall Transportation budget uh 55% of that budget is um ear Mar for special ation transportation we are responsible to get our students to and from our outplacement facilities or therapy day schools here back and forth between lrb or during the school day to community outings or or job of locations within the community um the district does receive reimbursement from the state and federal funding that money is allocated on a percentage basis um what happens is is that we get that that money back to us from the previous year so right this year we've received uh almost 1.1 million ion back for towards the budget from the 23 24 school year a breakout between that state funding and federal funding so we've
028got about $542,000 coming from State and about 533 coming from federal reimbursement from last school year quick question on that is maybe more about Dr spana is that a a direct allocation or is that transpire through the state the federal funds um sorry to put this you that's a good question um I don't know the answer um off the top of my head um but I I mean it's categorized as as Federal um and our audit is based off of so it's part of when we talk about a single audit that these are the funds we're incorp these are like so we get about uh last year or this year budgeted roughly around 900,000 in revenue from federal funds and that's what puts us over having to do the additional audit so they are federal
029funds whether or not they pass through the state I'm not certain off the top of my head but they do count as federal funds okay I just wasn't sure what the mechanism for distribution was and if that was potentially going do we get a check from the Department of Education or uh well fris is the state reporting for every like it records everything that's state or federal um it goes directly to the township Treasurer so I'd have to okay um I don't actually see the check I just just see the uh deposits um but there was a question while we're talking about that there was a question submitted about um whether or not we anticipate funding um from the federal government [Music] um I personally don't foresee us losing all of our federal funding um
030I think certainly you know On Any Given year sometimes they prite things more than other years um and that would certainly you know decrease our funding but I I would find it hard to believe that we would lose all of our federal funding and if they did um you know that it's almost a million dollars in our budget so that would be hard to um make up um I know lots of other schools in the state get even more Federal funding so um you know we would we would certainly have to look at um you know how we could decrease spending um if we were to lose all federal funding um but that's not something that I'm anticipating building into the budget because it would be such a it would be such a burden um
031to have to uh account for that so it's something we're monitoring um and certainly I think there might be other changes that happen with Department of Ed federally but in terms of funding um I don't think we would lose out all of our federal funding is this reimbursement this is more than Transportation so it's uh yeah so it's um we get money we actually get money from the state for transportation so this is room and board um this is idea funds um for special ed um and then also for um all of our Title One title two if we're talking about Federal funding overall that's Title One title two title four um so that encompasses more um as well I'm sorry to get sidetracked there it's okay it's it's a very common conversation with my
032director's meetings that I'm in everybody's trying to figure it out right now and it's changing every day so it's it's a it's a moving moving thing that's that's active so we'll kind of see what happens and then then react to it and and see what we can do about it when and my guess is you won't see it next year it might be two years from now right because this is based on 23 24 so next year like this time it'll be based on 24 25 that's kind of so like our like for example like as uh Kevin was talking about you know we had one student uh take their diploma that's residential um in December um so our federal reimbursement is going to go down next year because you didn't pay a full year
033of tuition in board for that we only paid a semester so um it is based off of the cost that you had uh the previous year um and when I was talking about prorating a lot of special ed stuff will be pro rated depending on the year 90 is% is very good yes um 80% but it's not a one for one reimbursement clear 80 80% is usually considered a bad year sometimes they miss a payment and then the payment hits the the following fiscal year so stuff like that could happen um I think that's a little more realistic than saying like we would all our federal be really late um okay correct I think probably percentage those things are more likely to happen um given the fact that different schools are planning different differently yes
034have we considered a plan B CDE e so that we're not reacting and we know exact you know when you think we're the clear mind it's easier to make decisions than when all of a sudden you're like oh wait they really did do what they said they were going to do now what are we going to do for the 200 and something students just to keep that on the back of our we're actually required to meet maintenance of effort for special education so we actually can't decrease uh the funding that we put towards special education so it have to be towards other areas right so staff reductions activity reduction reduction no bowling coach St reductions right like we're talking about Staffing tonight and so for next year's budget that that's not realistic so it would
035have to in a sense it does have to be a little reactive because 80% of your budget is Staffing and so if I mean cutting a right like $5,000 bowling coach isn't going to make correct or right or a $800 stien for coffee and tea sponsor right whatever you name it like that's not where you really would be able to make up some of that money given the fact that it is prescribed that we have to fund it thank God right no we have had we have started to have those discussions about Staffing as retirees come up with the division heads and the administration to look at Dr I on a regular basis to go over just projections numbers things that change we have like I said students going into different placements changes that budget
036on it so we her and I be very frequently so to go over it one follow up on the projections you said your projection you're at 55 you're going to 50 next year um anticipated from the feeder schools I I I recall seeing a a like a multi-year projection of specialed students coming in do we see that 50 number staying similar or going up or down in the usually about 50 has been the steady number average every year that we get from our feeder schools coming in every year some come and go but it's pretty pretty on average it's about 50 our numbers be staying pretty steady okay overall like that 230 Mark for for total numbers but it's been pretty consistent between I recall as having a discussion that there was a a larger
037group of students coming in maybe we're in that year already or maybe we've hit that still pretty consistent the one thing we follow in our um in our enrollment projections in November is just outplaced maybe that's what I was thinking of yeah so we don't have actually how many kids are coming in with IEPs till Kevin starts to do that in the eth grade year seventh or so we our eth grade transition meetings in January so but when we do the enrollment projection report we do have them report out on number of outplaced kits so that we're counting and accounting them for possible tuition placements there should be five of those for next year's incoming freshman with a potential of one still coming back next year probing a meeting later on between the end school
038year uh so it's a again it's a moving number but yes always looking at that can we meet those needs within our building or not from from where they're at currently yes and if that West 40 place ever opens on uh CAC is that anything the old the intention behind that is that ladzi will be housing classrooms there um but it's not any additional services or direct it's going to be primarily for Wards of the state okay and then they're going to have some additional classroom space where lad is going to use that so it could impact maybe reduce or increase regardless of how that flows uh classroom rental spaces that lzy uses but lrb is our primary yes out placement through ladzi okay where we've had some success yes we have we did that
039with combined with LT a few years ago with ly and it's been Old St Louise okay yeah there's some information about that program later in the in in the doc that you can read up on but they did add a a roll program this year as wellb they did which is we have have a couple students that benefited from that this year um I think the first next the the pie chart is just a breakdown of uh our students within special education within the district on their dis primary disability area um the largest group that we have is is in the specific learning disability which could be um math Reading Writing U next would be our oi was typically students with ADHD or add that fall into that category next would be autism um or
040then next after that would be um emotional disability and then intellectual disability and then a few about 14 kids spread out between the remaining five different uh category areas um the next one is what want to take a look at within our building what is special education uh placement look like usually students are placed within a general education setting of of our current group that we have in the building there's 88% are receiving special services in the general education environment typically co- teing uh would be that that primary area or just in gen classes with special Edge support so maybe push in or pull out uh from our our special education staff and then there's 12% of the students that are attending um self-contained programming which would be like our life skills core small section
041or our transition programs here in the building um this year some of the the focus of the department some things that we wanted to uh kind of tackle and go after this year uh we we saw as a district I know that the Deans came last board me meeting presented on attendance uh as a group we decided that we wanted to see what we could do as a department to impact our attendance and our numbers of our kids in front of us on a daily basis obviously we know education is a very uh interactive uh sport in a sense that we needed them to be with us so the division had Mark gory uh one of our school psychologist pushman wimbush two of our special education teachers Lauren VAR and Sandy gagan uh the Dean's
042office Cara Miss Weinberg and and Mr HZ as well as myself created a group to look at The Chronic absente aism of the students within our department and see what we could do about it and they created some uh some protocols they created a a y form an opportunity for a case managers to sit with kids that got 10day notices to say what's getting in the way of of you not being here then taking that y form and then taking some protocols and putting some things in in place that we could do as a special education department which might be above and beyond but we're already doing in the building um holding IEP meetings to say okay is it maybe do re-evaluation look at some other services Transportation um see what what's what's going in
043there they have a case manager that's that oneon-one person anyways uh contacting home bringing in the parents and just meeting and saying okay what H how can RV help you get your son or daughter to school um so far year one it's been quite successful some improvements for some kids and some kids still struggle uh but again as we reflect on the school years as this as we go through is say what did work what can we continue to push and where can we get better uh with that team and then you know see what how those improvs continue to grow in the future so I don't anticipate that team uh going away next year I think just re-evaluating and and reflecting and say all right let's do what are our protocols that we saw
044that worked and adding some new ones um next bullet is is special data about obviously freshman on track is very important graduation rate um we're looking you know as students come in our case manager are closely following uh their grades how they're doing their Pro programming and placement and as they hold their annual reviews over the course of those four years is doing check-ins with the counselors seeing how their grades are are they on track to graduate with the graduation requirements what what they're doing in in their in their programming here uh to make sure that we keep those RS where we want them to be obviously want everybody to graduate of the diploma or certificate completion and then moving on to um co- teing and accommodations for uh acts back and I wanted to
045address this is that it's it's acts is something that you know we're working with our students on where it's not directly connected to their IPs but within those goals and those evaluations that they have in their IPs there are things that are are implemented and and have some positive impacts on their overall progress and growth within act and Performing well through the IP and having accommodations and modifications may be met with this in their classrooms it allows them to show what they know and it also develops a level of ensures Equity so that they if they need extended time or whatever they need to have to do well on those tests it's there for them they have a legal right to it and then making sure that we as as case managers and teachers we're
046giving them those similar opportunities when they're doing other high State tests within our classrooms so that when they go to a high state test like the AC it's not something new it's not something different they're comfortable it's a small learning environment it's something they do on a normal basis basis so they can be successful and they can Implement those strategies they have learned through their IP and from effective case management that they've had uh while they've been here at at RB and continue to be um IP supports in the future this is something that's going to be on our radar continuously as laws change expectations change what we have to be incurrent with the laws of ips and and writing effective um and reviews and holding those meetings so the case maners an ongoing practice
047of seeking methods and PD opportunities to maintain that growth mindset and creating effective and implementing good IEPs for our students so they can grow and obviously move on and be um successful adults that is the next point is creating those relationships giving them access to local colleges we took some students to uh to Triton last week on a field trip getting them involved in um learning where the center is for student support is taking their IP with them when they graduate or they leave they have a summary performance that they should take with them that has it this is what I've been doing it's kind of like a resume it's like an educational resume that they can take to almost any state school a lot of private schools now are taking these Sops and they're
048allowing them to um use those accommodations in that setting so they can again work towards a a college degree uh certification program or a vocational opportunity what does sop stand for summary of performance thank you for asking some such we use jargon acronyms that I think everybody else I had but you lost me sorry yeah summary performance and that's something that all students that leave RB have an IEP leaves intake with them it's a document that they create with their case manager it's pretty neat um the next part is our programming here I'm not going to read all these to you but just from everything that we do as a building to meet the needs of our diverse Learners from our self-contained programming all the way down to the the co- teing or our transition
049program in for our young adults that uh hold on to their hold their um uh diploma or their certificate completion to go into uh supportive um adult type of of of programming and then lrb the information about L lrb is there extended school year uh then lastly I just think it's very um neat that our students are all over ourv right they're in sports clubs activities uh Special Olympics group outings uh work sites vocational like these are are they're they're embedded in in what we do here so you try to give them access and to to everything that that we have at RB um thank you again go the goal for that is right lease restrictive so yeah so lease restrict D golf yep we try to get to get they if there's a sport
050that we can make or an activity or a class that we can get them into that's our responsibility right and then we'll find out ways to make it work if that's what they want to do we'll get supports if they can't access that class or curriculum then definitely that's our legal responsibility to do that um so thank you again for allowing me the opportunity to come and talk with all of you it's a pleasure to share what our special education department is doing uh to support our key our our kids and our diverse Learners and and what they're doing uh for our community as well thank you Kevin thank you any questions from anyone else no thank you appreciate it thank you Mr B now I would like to invite two of our assistant principles
051with Beth Augustine and Miss Kylie linquist Who present our report our staffing summary good evening good evening let's get this party started feel like it's been so long since we've seen you guys up here you know it's your favorite time forever I know I'll talk a little extra since I haven't been here for a while he loves it when I do that um so thank you so much everyone uh making a [Music] face Beth and I um have a wealth of information to share tonight about Staffing I have tried to weave um any questions either that we've received from the board or things that have come through to Dr fras from parents families I've tried to weave some questions in um throughout the presentation feel free to stop me at any point if I start
052get too muddy or you need something clarified um as I said tonight Beth and I are going to present the Staffing summary for the 2526 school year um as I indicated in the memo that was accompanying this report we're currently staffed at 11.4 FTE for the 2425 school year and our goal was to stay pretty consistent hold on kie maryan it's down keep going uh up 40 there we go you want to be on the memo you want her on the memo with you oh no she doesn't have to be on the memo I'm just going to kind of call out a couple things with the memo but that um summary sheet is really the first page of the report um our goal was to stay pretty consistent and we were looking at trying to
053Target 111 FTE for next school year but based on the staff ring summary um that I am submitting the one that is on the screen we're proposing Staffing the building at 11.7 FTE for the 2526 school year this comes in 2.2 FTE higher than Dr sana's projection in the fall which was 108 uh 05 FTE based on that pure mathematical numbers and not putting it into programming yet so that memo I shared also includes a quick review of our sectioning and Staffing process which we've um gone over with the Board of Education before as well as a review of our class siiz ratios that we use to drive the number of sections allocated to any particular course within this review of class siiz ratio I think it Bears noting that the district has moved all
054music classes to a 30 to1 ratio of St Staffing um for the purposes of sectioning and Staffing moving forward this 30 to1 Staffing ratio matches electives in all other areas of our building except for PE um previously most music classes were staffed with PE at the 40 to1 and we've moved that um to 30 to1 moving forward um moving on from the memo you can see in the first page of the report itself um that is the summary of FTE and class averages for the 2425 and 2526 school years this summary document shows the current FTE um in comparison with the proposed FTE for next year and then tracks the changes to that FTE as well so by Department you can very clearly see the changes from this current year to next year's FTE but
055I want to add some context to those changes for you um so you know kind of what uh accounts for those differences applied Arts is down 0.1 FTE for next school year due to a dip in requests in teched courses our English FTE is proposed to be down a05 for next school year and this is based on some of our English electives not having that minimum threshold to run um and we've also looked at some places where we can staff classes a little bit larger than we did this current school year Fine Arts FTE overall is down a 0.1 FTE due to fewer student requests in the visual arts and I want to pause right there and just tease one bit of information out so that um you have some context around it um while
056I'm talking about Fine Arts we're looking at that fine arts FTE projected for next year at 4.5 FTE of that FTE 2.6 of it is allocated for music classes I mentioned earlier the district changed the class size for all music classes to 30 to1 moving forward previously they had been staffed at 40 to1 to get to the F number in any particular section um in any particular content area when we do this we always take the total number of student requests and we divide it by that class size ratio whether it's a 25 to1 lab class a 30 to1 elective or a 40 to1 PE um so for music going forward we've used that 30 to1 class size ratio last year we heard very clearly from students and their families that they valued in music
057being able to select um a year-long course for a semester that was very important we had a student board member speak about it it was a very important ask so in doing the music Staffing we were looking at each semester respectively so that we could look at course requests for each semester in counting student requests for music by semesters for next year um we noticed there were 335 student requests for one semester and 297 student requests for the other semester so we're able to look at both semesters separately however when we determine FTE we take the highest of the two semesters and so that was 335 and to get our section numbers we divide that by 30 that's the new ratio for music so when we divide 335 I did this math ahead of time
058so for the people who are good at math on the board I did do this math ahead of time Lindsay I used a calculator when we divide 335 by 30 we get 11.16 sections what's a What's a16 um of a section um so what we knew is that in order to staff for those 300 35 student requests in music we would need 11.16 sections we rounded that up to 12 sections with 12 sections allocated for music student requests in each semester the FTE actually mathematically works out to 2.4 you have five semester classes that make a teacher whole in one semester so with 12 sections you have a full-time teacher a full-time teacher and two classes hanging out there and that's a point for um how however uh the district made the decision during the
059sectioning process to allocate 2.6 FTE to music to keep music consistent with this current school year and did not reduce music at all for the third year in a row despite that mathematical calculation being that the FTE should have actually been 2.4 we kept them consistent um so I just wanted to kind of tease that out because that's something new that 30 to1 ratio in music is something new um so I want to pause again to to just answer a couple things that have come to Dr freas with looking at music classes by semester we've been uh made aware of two issues the first um we had a student that requested a full year of music classes and when their course verification got mailed home to them it was only representative of one that issue
060has already been fixed and we always encourage all students and families to look at that Court's request that's how we catch those those errors um so if there is an error on any course request for any student course not just music we encourage students and families to reach out to the counselor similarly we know that we have switched to school links this year um as a part of our registration process and we noticed one instance of a family that was because the music semesters were teased out as a semester one family was double charged because the charge for the course was stuck on both semesters that has also been rectified and we are assured that all of our course fee statements will be correct when families come in for residency in the summer so just
061wanted to put that there because it's something that came up uh in questions to Dr freas back to regularly scheduled programming can you repeat for me just very quickly 335 was the fall enrollment and you gave a number for spring 335 was one semester and 297 was the other semester yeah so we used 335 to staff because that was the bigger of the two approximately 40 kids yeah okay moving on to mathematics we did see a slight dip of 1.1 FTE because of the way that the cap sectioning um shook out for this year so there's a very small um there's a very small change there in math in science we're actually down a0 2 FTE what we noticed with this year's junior class as we're seeing fewer students elect for that fourth year of
062Science and we also had some spaces where we could run classes a little bit bigger we talk about bad breaks in the second process um and sometimes that can have an impact point to FTE one way or the other in terms of how many kids requested and then what that looks like when you try to split it into sections in social science we actually saw an increase of 04 um we're seeing an increase in um elective sections of AP Psychology and AP European History for next year in Wellness we held flat with no change to the FTE and in World Language we've seen an increase in um the number of students in our Heritage speaker courses so that accounts for the increase in World languages um of a point4 Kylie before we move on so
063miss gasa you asked earlier about how would you address or how do you start to look to address should our federal funds be reduced so for example in science we're going down to 02 um but we have we'll have two we have a retirement and we had a teacher that had to resign for personal reasons so instead of replacing that 2.0 we're going to be Staffing I think uh at a 1.6.6 so that that's an example of where we didn't have to reduce anybody or cut any teachers but at the same time we were able to save 04 worth of salary towards the general out ledger so that would be an example of like as we prepare over the next few years with more retirees if we are starting to see reduction and funding from
064the state or federal um that's a way that we could address it without having to actually cut people that are already here so if you move on I'm sorry you okay okay if you move on to that required FTE section still on that same summary sheet you're going to see that most categories are unchanged adaptive PE division heads El Library social workers counselors instructional technology those things are all static um the FTE for special education is in the required FTE um section because we have that legal obligation to our special education students that Mr baldus just went over so we're down in um special education for next year as well and you are going to notice there are a couple of key changes in this um required FTE summary the first change that you'll notice
065is that the FTE given to Credit Recovery is going from 0 2 to point4 this is obviously some of our most atrisk students and some students that really need that extra support to get them over the finish line and get them graduated um you will also notice that this um school year we allocated point4 FTE to literacy coaching and next year you'll see that that is a zero literacy coaching has historically been um some work with students but more predominantly a teacher facing intervention so what we have done for next year is we've taken that FTE and we've repurposed it you will see the point4 that came away from literacy coaching housed in the growth in academic intervention and a little bit of growth in algebra academic support those interventions are student facing interventions um
066that we've worked on a new structure where students will be in an intervention every single day of the week next year we're targeting sophomores and juniors um that are struggling in both math and English um many of our freshmen off track are within that population um where we are taking that FTE and putting it more rigorously at student interventions questions about the literacy coach so that point for will will that work now be picked up by division heads or so the literacy coach FTE was FTE out of the English Department where the literacy coach would um work with teachers to uh potentially um make their lessons more robust in terms of reading skills of that nature that's not necessarily something I think that we need to replace one for one it's something that in the
067way that we structure how we do professional development or how we support teachers through PLC we can absorb that way just want to make sure that the teachers that are taking advantage of the literacy um coache support will they won't feel a a change or less support cuz we still want to make their lessons robust yes thank you does the pure evaluation model help with that at all I mean getting you're getting you're getting probably more coaching out of that um that program then probably there I would say there are very few few teachers relative to who's in peer valuation that took advantage of that support so yeah that's that's definitely one way that it's built in and I I can speak from personal experience what I have in my work environment I'm seeing people
068that use it are are using it to differentiate reading and some of that's automated a little bit through AI or different levels for reading so uh some of that's getting built in a little bit more and with our mtss work too and our mtss leadership team one of the things that we have really been focused on in that team is what are we as a leadership team an instructional leadership team going to do to support teachers to intervene at that tier 2 level in their own classroom without someone having to take their kids so that's something that we are building as well um so then lastly on this summary sheet you will see that the last section shows a 5-year historical look at the projected FTE that Dr smana does in the fall versus the
069actual FTE and what that change has looked like over um The Last Years questions on that summary sheet before I toss it to Beth and let her go to the next part good job Kylie let's toss it to Beth okay I don't I don't to say but are you sure no I don't um so what you're seeing here um are 14 classes that we are asking for board approval to run because they are under um some of them are ones that you see every year um three of them are intervention courses of the 14 is that computer science Discovery has that been rebranded did that have a different name before no the same class it's kind of like our intro to computer science is that what that is okay yes and then we have the
070two other AP courses okay um what is the tier three reading um so those are our most at risk students um freshman reading and then uh tier two uh is um students that have a little bit more ability but these are primarily our special education students um the second page um these are Singleton classes that are over 20 um but they are not at the class class cap so this is just sharing information um and many of these are are classes that um you know maybe we can add transfer students to um to build up some of the enrollment once the school year starts and I see on there is that human growth and development that's one that had to be cancelled last year right so it's nice to see it correct yes um the
071third page these are Singleton class that are running slightly over the cap so for this one can I abely interrupt you um on the Singleton classes that are over the class cap you will notice um on this this part of the report there are five classes there they're all music courses um if you were to look back at the courses that we are asking for board approval to run under 20 you're going to see five courses five music courses on that document under 20 um so what this is really doing the teacher leader in music as is in any other department um is given the latitude to decide Sometimes some classes run larger and sometimes some classes run smaller so that you can run all of the classes so there's kind of like uh there's
072as there are five over the class cap there are five under so for example in an academic course this might look like a year where we only have 11 students that want to take AP Spanish Literature and we don't want to not run it we want to be able to run it so we might choose that we're going to run Spanish one and Spanish 2 at a little bit larger of a class size to be able to give us that kind of room so that's a very typical decision um that we make um this isn't something that you have to vote on but it for informational purposes it makes um sense when you see it in the Contex the division heads perview yeah we we engage the teacher leader in this Gage we engage the
073teacher leader in that so um if we want to be able to run a class like um chamber choir for semester one at 13 then the teacher leader for music was able to say okay because there are only six kids signed up for honors Jazz next year we want to run honors Jazz and Jazz together because we've value being able to run that choir separately even though the numbers are smaller sorry no and also with Singleton courses when we set the cap if the cap is over with students those students would conflict out when building the master schedule well we obviously don't want to conflict students out of their music classes so that's why keeping those caps where the number of students are at is where it will be when we build the schedule and
074then um this is knew this year I think it was something that was requested um on the fourth page these are the classes that we cancelled due to low enrollment um and I um when we make a decision to cancel a Class part of the reason of doing that is to then look at the students alternative classes so that we can then funnel them into the classes that are actually running if we did this after the fact it there wouldn't be a guarantee that the student would actually get a course that they would like to take and then I looked back at the courses that we canceled for the current school year we cancelled 16 this year we canceled 15 last year and uh of the 16 that we cancelled this year 13 were the
075same uh for the current school year so you're seeing sort of the same courses and I know that's what um Kylie and the division heads are looking at and part of their curriculum guide review yeah through our curriculum guide review we're trying to identify what are those courses that we need to take out of the curriculum guide because year-over-year they're not running um so that we make sure that we're telling students the classes that they have to pick from that are going to potentially be viable and it's a good problem to have that a school our size we have so many electives but then what happens is it just starts getting spread so thin that um you just can't run everything as we see a couple of them like hipop Dan that's got a class
076cap of 40 so I get that but uh spring individual sports also a Higher One acting and directing and I know acting and directing was also one of those from last year but um is there any push to get those closer to uh or to be able to run at the lower number obviously under 20 but are we at a point where there's any push within a department or uh marketing that that's something to get kicked off I recognize that that uh whether it's hip-hop dance that one has run before correct yes it has and acting and directing I don't think has run in a couple years if not many years so um just wondering if that's something that it's either departmental or is it um uh through the counseling division that there can be
077some push to see if they'll run so we we I think do a very good job of the counselors not pushing courses cuz that's not really that's not really their role but within the divisions absolutely so this year um our um the director of rbtv did a new um showcase of all of our electives where he did video interviews with um all of the people that teach our electives and then the feeder schools were able to show the video kind of at their Leisure instead of us like storming the castle and bringing all these people in we got really good feedback from that because that video now lives on our website and so families are able to go home and go hey I think they were talking about that one class let me go to
078that section and let me hear about it so we've started kind of looking at how do we um advertise offerings across the board some of our classes through our curriculum guide review we've talked about needing a Rebrand right computer science discoveries is a great class I don't know if everybody knows that that's a really good Gateway into AP Computer Science principles AP Computer Science a do we need to just call it intro to computer science does that make more sense right so part of it is how are we how are the courses branded for us and then how are we um trying to sell those courses to students I think teachers in different departments have different ways that they go about that I know that um in our math department always around course selection time
079they go through in their classes all of the math offerings that there are I know our Fine Arts teachers have joint um concerts with Compu schools that come over and and we go over there as much as possible so it looks a little differently in all of the Departments but all of the Departments make whatever their concerted effort looks like to kind of bring in the kids um that will take those classes but to Dr skank's point you end up kind of eating your own right Mark helgason is my division head for humanities the more that he sells um speech Communications for example those might be kids that come out of his claran class so it's kind of um you know six in one hand half dozen in the other okay thank you I think
080sorry just quick question so on the curriculum guide review because I know I'm looking at Fine Art survey jumped off the page right we haven't offered it in a number of years so when do we think that process of reviewing the guide and making sure that we don't have these kind of one-offs where people then have to go back to their counselor and say I couldn't take Fine Art survey what do I take it just sort of avoids those middle steps M when do we think that process will be we're tentatively looking at uh late spring I think for curriculum uh advisory Council so maybe late May um we have done some work we've done a kind of a first preliminary scrub um all of us with the curriculum guide now I'm in the process
081of making those changes that we've found that were kind of the immediate changes right like a a leftover instructional coach instead of a division head or you know where there might be just some things that are errors are outdated language um so those immediate changes are coming in now and then we're going to sit with the next draft again so by the time the teachers are gone I think for sure we're going to be ready to say let's take a look at that's will occur like to say like an ex this class is not run for 5 years and time to pull from I prob have 15 years worth of data on classes that have run and so when en when that goes through it'll be normally I come to the board sometime in the
082spring and I talk about proposed course changes right we want to change this course description or we want to add this course what that presentation will look like will be much more significant because we will essentially be saying here are all of the changes that we are looking to make in the curriculum guide and here's the why and then the board would have to take action on all of them so that's why we think that that'll be probably a late May um but it will be for enrollment for 2627 before next yes cuz the new guy comes out in advance of October okay just wanted to that was my drop dead deadline wanted to make sure you were working towards that I think it's it's a it's a discussion that I know it's been a
083lot of work and um but it needs to be done so yeah Kylie the last page I know you're already cover a lot of the music so this just highlights for the board um how the two semesters broke out so the one thing that was out is last year but now that I look at it again last year spring semester when up mhm and this year spring semester goes down it's basically because of that studio music production that one elective class yes potentially yes this year we're going to run it first semester so you have 25 kids signed up for yeah I noticed that right last year was 34 yes I figured it would more Trend like the only I figured it would be more Trend where like students that maybe like marching band but
084then need to pick up another class or want to try another elective you see a drop in nine for next year from 39 to 28 and then you see a drop or an increase in choir from 13 to 19 mhm other than that it's mostly that one elective course is the big swing yes and that right then that again was the this year just worked out that the the way the Staffing went that it made sense in that second semester and so the board understands why I told the administration just to use the highest numbers because most of those classes are year-long classes there's not a lot of switch there's nine kids three kids one kid right like it's better to just staff those for the year so we added an extra point to and
085that keeps then that we can keep our choir teacher with those three classes and continue to run that like we have for the last three years Kylie good job any other questions board members no and I see the classes that we're running under 20 we're pretty close to the 20 Mark we don't have those like fives and sevens like we had last year it's definitely much more even this year okay good job everybody thank you thank you thank you and we will vote on the under 20s later on in the agenda correct me if I'm wrong correct yesk okay thank you thank you thank you last but not least Dr FR you got to finish your report I was going I was jumping to the students I'm sorry I apologize Dr FR you we were
086closely together you don't mind if I'll get us started so um coming up in March you know in weeks we have a spring break uh the 24th through the 28th uh April we'll be doing the act for the first time in quite a few years digitally it's an all School testing day grades 9 through 11 about 8 to 12:30 locations all throughout the classroom seniors have a college and career day it is not an off day it is an opportunity for the seniors with their parents with their folks relatives wherever they love to go out you know and explore you know certain universities should be making their final decisions that's right uh under School cultures and operations we have a trade spere coming up in two days today I was so happy to see a
087many in college here you guys saw me live and then we're complimenting not only those College opportunity but with those vocation opportunities well because at RB we believe that uh students have can choose or should choose have the opportunity to have many paths of success whether it's twoe four year military vocation Etc so we have our trade spare coming up there um we just presented our athletic summary and we have on the eth we have a RB baseball usth camp 11:30 to1 in the field house Emma Olivia even H board so for our student advisory report we will begin with teaching and learning for the month of March we have a third quarter reflection um I'll start off where I'm happy to announce that we're halfway through the second semester um third quarter was full
088of sports events club meetings fundrais an opportunity for students to learn grow and Thrive here at RB um for me I've been applying to different scholarships and preparation for college I've also been applying to different summer programs and I'm also finalizing College decisions as well and I'm also happy to share that I have all a this um semester um fourth quarter began yesterday and I am currently preparing for the final stretch of the Year alongside other students and I'm looking forward to the last moments with the RB class of 2025 right and then as for me as well kind of going off of what Emma said same thing applying to scholarships making sure that everything financial aid wise is kind of being set in stone especially um like mentioned it's kind of that time where
089seniors are starting to commit and everything um so last quarter goal is just making sure to end the year um on a good note as well I know a lot of seniors are dealing with senioritis right now and it's definitely a very hard thing to get through um but I also commend our teachers who are motivating us to get through the last kind of stretch of our senior year um before we head out and before graduation so um I also thank our teachers for that as well to kind of help push us through um just as well finding the last chance to like enjoy new clubs and activities um I think a big part of your high school experience is also just finding new things to be involved in and so I think um you
090know trying to go to a new club meeting see if there's anything that you can help out with when it comes to things like prom maybe going to an essay meeting um seeing how you can help out with Spirit Week things like that so um that's another way that um I know we're both looking to end our um our semester um and then also we're just excited to see what the end of the year is going to bring for us and um you know with the class 2025 and we'll see what um the future has to has on store so yeah thank you thank you Olivia thank you much now we're moving into school culture and operation for the month of March on the 11th we have a College Planning tips for juniors which occurred
091tonight the it began at 6 6:10 um earlier this evening conclude at 6:45 p.m. it was um presented in the auditorium and it was brought to you by student services in honor of College and Career week and it was an opportunity for junior students and parents to gain insight into what the college application process is like moving on to activities in athletics for the month of March on the 3D we had a u leadership conference it was hosted here at RB and 12 out of 14 schools in our Upstate a conference attended it was a chance for um students here as well as neighboring schools to connect and it was managed by Student Association sponsors Mr divis and Miss Yola alongside our own Student Association exact board and on uh the 18th the quoir and
092Orchestra um our choir and Orchestra will have a concert at 7 to 8:30 p.m. in our Auditorium you will hear music prepared by students with the guidance of Mr lob and Miss Matana and so we ask that you come out to support our wonderful choir and Orchestra students all righty and then as well the Winter band concert is actually going to be taking place tomorrow um so this will include performances from the variety of bands that um students partake in so like Orchestra J things like that so this will begin from 7 to 8:30 p.m. and this will be in the auditorium um for parents and for anyone in the community to come enjoy some some music um as well on the 19th is the NHS initiation this is going to be from 7:45 to
0939:00 p.m. and this is going to be in the auditorium so this introduces the class of 2026 into our chapter of the national ENT society and the initiation is going to include words from Dr freas um M thomasc who is the our NHS sponsor and the NHS current exec board so we're extremely excited to welcome the new class of 2026 for NHS in April we have the IH DSA State showcase which is um a dance concert that's going to be held um at RB it's going to be from 11:30 a.m. to 8:30 p.m. so this will kind of be an all day event and it's going to be take place in multiple spaces throughout the school and then on the e8th is going to be the boys lacrosse senior night so this is RB versus
094Kenwood this time is going to take place around 5:30 p.m. and this is going to be in the the kennley athletic complex so we encourage students in our community to come out and support our senior lacrosse players as they enter the final stretch of their senior season and that concludes our report thank you so much thank you thank you Dr fre and and that concludes our our report M president I just jumped back and forth right there so I apologize thank you thanks for all the the future events coming up here um foer moving on to foyer request we have three foyer requests Dr skinkis yes three one from SEIU regarding our commercial information in regards to uh Building Maintenance and custodial staff another one from Smart pure cure which you guys see on a
095probably quarterly basis and then uh Michael Ross from Aluma data regarding our copers excuse me copies of our current Property and Casualty Insurance I don't know why I said copier We Got The copier bit tonight um but it was asking about our casualty insurance policies including premium summary of documents Etc and the responses are included from anyone okay and District goals were there any updates this evening District goals the Board of Education will receive a report we felt it would be best to do the Board of Education annual goal report uh so miss Fletcher will touch on communication Dr Freds Dei uh Miss linquist and Miss Augustine on the curriculum and instruction inal goal and Dr sman on the finance goal we will do that at the first meeting in April okay April meeting um
096visitor comments do we have anyone here for visitor comments this evening anyone coming up okay seeing n bless you um additional discussion items anyone on the board have an additional discussion item they'd like to just get to the agenda okay um even though I'm leaving the board uh at the end of April um I thought it might be good for the board to decide if you still want to have two meetings both in January and two meetings both in February um looking back some of those meetings were like 5 or 10 minutes which while it's um you know okay great we're done early speaking as someone who comes a far away to get to these meetings um it it might be beneficial to possibly combine at least one of those meetings one of those months
097especially February it's a short month into just one meeting that month versus having two board meetings so I will say I'm going to miss your wisdom moving forward quite a bit and that's a small example of it I don't mean to belittle it I think it's a great idea um I I did ask Dr skinkis to look at the calendar we won't set the calendar until yeah that's I know a time and and if it doesn't work or if you need it because oh there might be a snow day um but just something to consider and then bill payment requirements right every 30 days what anyone have any kind of objections on its face to that idea well I think it's just this year that they were short but there's been plenty of you know
098we're going to start we're going to do the report on the school safety we'll have a different project and some more projects I think this year has been an anomaly year in the past many if we look at how long the meeting were I would hate to make a significant change like that based on one year that's just a suggestion well I think if you look at the um Board calendar um the same reports are scheduled at the same point of time so when you have the committee of a whole um in the in the bill review I think the idea would be just combine that in one month so You' be able to cover reports the January meeting could easily be required uh combined it to where there's only one meeting in January cuz
099you're coming out of the semester so everybody's coming back from winter break and then we have a meeting almost immediately from winter break I think we've been having it on the Tuesday we return to class that's strictly like just bills and then the other report that's in January is the first sem semester discipline data so if you could combine those two and have one meeting in January that would probably be the simplest way to do it we have how many meetings in December we have the two so the calendar has been consistent for right about the last five years we have six months with two meetings since six months with one we have one meeting in December one meeting in uh March and then one meeting in June July and August um and one in
100November M so we only have six months where we have two and that the one that there's a the possibility of combining would be the January would probably be the easiest because you're coming out of you know you've been closed for two weeks you've been closed for over that probably when you add everything up a little more than two weeks there's much to report on or uh taking place so just roll it around I I think it's up to the administration to kind of give us a draft schedule of meetings and if there's some content we always have the ability to call a special meeting nothing's ever prevented us from doing that yeah I just I feel uncomfortable making that decision on one year because we we only have six months where we have two
101meetings so well I think it'll be a discussion for the new board when it's constituted right I think so you know you're um you know based on not just this year I would say the last three or four years these have not been particularly lengthy meetings um so any any efficiency from you know not our time but the students time and staff time I think would be appreciated all around but I think we can talk about it in April yeah I mean because I'm looking over 20 years and it's been this has been an anomaly yeah okay well people can jump in um anything else is a discussion item any more suggestions I'm looking at Miss lock in case she has some other ones to bring up okay um consent agenda we have a number
102of items on the consent agenda um did anyone request anything to be moved out of this no there were no questions nor were there any request be moved out okay Miss gasa all right the Board of Education Township High School District 208 Cook County Illinois takes the following action on the listed consent agenda items approved minutes from the meetings held on February 11 2025 and February 25 2025 open and close sessions out of state overnight field trip request the Varsity Cheer summer trip andca summer cheer camp at Carthage College in Wisconsin from July 7th through the 9th 2025 student handbook 2025 through 2026 and ihsa membership for the 2025 2026 school year as presented in the March 11 2025 board agenda packet second second from Miss lot all in favor I I any objections okay
103that's our consent calendar under old business do we have anything to discuss under life safety items Capital Improvements or sustainability there is just a draft that Dr smana included uh there's no action to be taken on this this is just informational at this point in time but we placed it under Life Safety this is our next life safety report um we're still going through it with the architect to see if what can be moved or what can be submitted as an amendment at a later date this will give you an idea of some of the work that's coming in or it needs to be addressed so there's a deadline by which we need to receive the final Life Safety report [Music] correct um yeah it's typically uh required every 10 years but it's from when
104the state approves my understanding is from it's from when the state approves your last life safety not when you actually did it so like we did our last life safety in the fall 10 years ago but by the time the state approved it it was there was a significant lag time so uh at the next board meeting we will have um a lot of the same information it'll be in a different format I made this one in in an easy to read format um and next time I'll provide the official um document from ISB that we have filled out that we need the board to approve um and that will be the items that we're actually submitting now that are on a 10year life safety uh study what Dr skinkis was referring in this draft
105um our architect included the roofs um we're not planning on doing the roofs until 2029 and so it doesn't make sense to put them on the 10year study because one we don't need them now and two then we're kind of locked into that price and when you do work 5 years later the price is going to go up um but our roofs are under warranty so it doesn't make sense to do them now or submit them now so um what we do is we submit amendments to the state when we're ready to do that life safety work um so we will have updated final version uh at the next board meeting for the board to approve and there were no questions submitted on this list I think this was a very good format question I
106did see the roof and was wondering how does that play in with the solar I think we've had that discussion but with the solar panels and what that would look like the solar panels are gone the new sections of the roof okay um which uh have at least 20 plus years under their War um we intentionally did not U put okay that was part of our discussion on the three different options okay are we going to do a life study um a life safety study like where they go through the whole building this this is the result of that okay so my suggestion is if have any more questions we'll see it in a slightly different format in the next meeting but we should be prepared to move forward is what I'm hearing correct okay
107textbooks there were no questions submitted on textbooks um so I'm assuming the board is ready to take action tonight any comments on that one okay the Board of Education Township High School District 208 Cook County Illinois approves the adoption of the textbooks for the 2025 26 school year as presented in the March 11 2025 board agenda packet second second for Mr VOR do we need a roll call please um yes M yes yes Mr yes yes Mr der yes yes and the copers I don't think there were questions on this either we discussed it some last meeting corre we do have an update um we found two districts that had done fiveyear leases with Canon both mentioned increased service calls and maintenance in the fifth year however both also acknowledged that um they either did
108uh or are planning a subsequent year lease uh so the the issues didn't prevent them from doing another 5year lease so the administration is moving forward with negotiating a 5year contract uh with Canon um it's rather lengthy um and our attorneys are reviewing it so I hope to have it for the board's review at the next meeting I don't know if that is feasible depends on how long the attorneys go back and forth for thank you for the update and thanks for the getting back to us on the duration um but we'll see a copy of that obviously in the next packet then okay thank you um new business payment of bills no questions were submitted here no there were there were two questions submitted I apologize they were separate of the board packet they
109were when we issued the bills initially um so the first one was about uh the vouchers and reissuing checks because we had a a few vouchers where we had to reissue some checks um we believe they got lost in the mail um we try to do direct deposits it for as many people as possible to avoid it um we a trend in this it's hard yeah there's a trend with you know uh unreliable mail um but it's sometimes hard if it's a one-time check or it's not a regular V yeah I get it um then then it can happen um there's another question submitted was on board Bo page 348 in regards to a class refund um so I apologize there wasn't enough detail it is for age group gymnastics uh so we will um
110we will make sure it says group gymnastics in the future um however uh if for some reason we also don't provide enough detail if the board looks over to the right they can see where the account that it comes from tiny print yes and that will also provide more detail but we will U make sure it says age group gynastics moving forward as well I was looking at it on my phone so it was even smaller thank you um and those there's no way you could have seen that okay any other questions this evening on this no the Board of Education Township High School District 208 Cook County Illinois approves the payment of bills as presented in the March 11 2025 or the packet second second from Miss lock we need a roll call please
111M yes yes yes yes yes uh next is the minimum course enrollment approval we heard the presentation on earlier this evening were there any additional questions no the Board of Education Township High School District 208 Co County Illinois approves in accordance with District policy 6 31 minimum course enrollment the list of courses for the 2025 2026 school year with projected enrollment below 20 students based on the current student enrollment data as presented in the March 11th 2025 board agenda packet we have a second please second from Mr vanor we need a um all in favor on this one all in favor I any objections the eyes have it and then the D dwc excuse me member School District resolution who's going to speak to this this is the first read for the board but this
112is more of a foreign reality I think it's something you could consider improving tonight uh our director from ladzi serves as the representatives for the school districts uh for the 15 school districts we are one of 92 members mbers in the dwc um and so what this resolution is approving all 92 different districts have to approve the resolution but it's more or less approving it to go from uh a board to an oversight panel um the main thing that D page West cook board provides is for the needs of the def and heart of hearing and the visually impaired so a bunch of cooperatives all then like lad similar to lzy from around the area feed into these two schools and so to have some type of governing board oversee that this is what the
113recommendation is is to um remove from being a board of directors to an oversight committee so what's our representation on the oversight committee one person our director from ladzi represents so it's not a 96 person board it's we we feed through ladzi ladzi represents our 15 districts of the 992 member districts oh no I'm seeing that part okay so again like I mean we could put it on for a second read there's not much that would really change or or we can just put as a consent item for next month we just do that or do you want it done tonight if you could approve it tonight it's one less thing we got to carry over for four weeks it's up to you any objection to my left to my right no it's it's not
114monetary it's it's administrative so I'm okay with it the Board of Education Township High School District 208 Cook County Illinois approves the W dwc member School District resolution proving the proposed amendments to the dwc intergovernmental agreement as presented in the March 11 2025 board agenda packet second a second from Miss lock and we need a roll call Mr yes yes Mr yes m g yes M yes yes Maran if you could just oh sorry Miss Miss lock is a yes as well oh sorry she's not gone yet miss nardy can you just email a copy of the resolution then and the vote to LY please um visitors comments does anyone want to speak at this point in the meeting no uh discussion items the calendar matter will I think will refer to our organizational meeting
115in April um any consider ation of items for future meetings from [Music] anyone seeing none we do have matters for closed session including the appointment employment compensation discipline performance or dismissal of specific employees of the public body student discipline individual student matters purchase sale or lease of real property capable imminent or pending litigation Collective negotiations and school safety can we have a motion please the Board of Education Township High School District 208 Cook County Illinois ENT Clos session for the purpose of considering the Clos session matters as presented in the March 11th 2025 board agenda packet a second second from Mr Novak uh roll call for close please Mr yes yes yes yes yes yes yes okay it's 8:32 you want to convene downstairs at 8:40 is that work for everyone