Board Meeting - February 26, 2024

001I would like to resume the new 46 Board of Education meeting if people could please stand for the Pledge of Allegiance okay the first item on our agenda is Accent on achievement um Dr Johnson I believe will'll start with National School Social Work Week correct thank you madam president in recognition of national school Social Work Week the u46 Board of Education will present a proclamation of appreciation to Mary Abbott u46 lead social worker on behalf of all all u46 students staff and families School District u46 employs approximately 98 social workers so this is a proc proclamation of appreciation for school Social Work week which I will read whereas School social workers Ser serve students on a daily basis in many capacities that contribute to the quality of education and whereas School social workers provide students

002with AC activities and resources designed to support their social emotional physical and mental health needs so that students May achieve academic success and where as school social workers play an essential role in helping students and families who face serious challenges including disability poverty neglect mental illness homel homelessness and other barriers to learning and whereas the contributions of these talented and dedicated individuals are recognized during school Social Work week March 3rd through 99th 2024 in whereas School social School District u46 employs just under 100 social workers and whereas u46 social workers not only learn their special skills and talents to the efficient operation of the school system they also have played a significant role in The District's quest for continuous Improvement now therefore be it resolved that the Board of Education recognizes it social workers during

003National School Social Work week March 3rd through 9th 2024 and ask administrators students parents in the community to join in recognizing and thanking these individuals for their dedication efforts and service on behalf of Children and Youth presented this 26th day of February 2024 signed by myself Susan Kerr and by superintendent Suzanne Johnson um so good evening honorary school board members and superintendent Johnson it is such an honor to accept this achievement on or Accent on achievement on behalf of the school social work department u46 from March 3rd to the 9th we celebrate National School Social Work Week a Time dedicated to acknowledge the exceptional contributions of school social workers in enhancing the well-being of our students families and communities these Master Level trained he mental health professionals play Vital role in addressing bar that impede

004student learning on a daily basis re research underscores the significance of their work revealing that 18 to 20% of students grapple with mental health issues affecting major life functions as integral members of our school teams School social workers contribute to strategic plans advocating and collaborating on issues raging from attendance and Dropout prevention to mental health and Community violence their expertise spans diverse areas including H HTH sorry human growth and Behavior family Dynamics uh cultural diversity social justice and resource optimization in alignment with the theme of school Social Work month empowering School social workers I would like to take this opportunity to express my gratitude to my team who tiredly advocate for children and continue to serve students with unwavering dedication your recognition of their hard work is truly appreciated and plays a pivotal role in

005celebrating and elevating the remarkable work we do for the advancement of every young future stakeholder we have the privilege to serve so thank you once again for your commitment and support continuing on this evening if you can hear the extra jingle and jangle in the house tonight we have an entire team here to be recognized and they are wearing state championship medals um and so this evening it is our she sheer pleasure to recognize our HSA 2024 co-ed cheerlead cheerleading State finals Champions the South elen storm as part of the board of education's accent on achievement the Board of Education recognizes the South Belgian High School co- adversity cheer team for being named champ iions at the Illinois High School Association ihsa co-ed cheerleading State finals the South Elgen Storm Team comprised of 24 students

006from all grade levels competed in Bloomington Illinois on February 2nd and 3rd in 2024 and I'm going to read everybody's name into the record just in case we're we're missing someone that way everybody's recognized um for their their contributions as part of your team and then we're also going to call you all up individually for a certificate this evening and and then I know Miss Jimenez has plans for lots of photos outside with the trophy as well uh so if you'll bear with me I'm going to read through uh to recognize all of our competitive cheerleaders our team includes Sophia katania Kira Clark Kirsten cones Taylor Davis Brian Estrada Adriana Jimenez Maya jovanovich Adeline Lo Adeline logden Bridget Lucas Isabelle maloon Isabella sorry Isabella Malon Isabella npis NAA P Kylie rowski Arona Rosa Emma Salazar

007Katie siss Emma Marie steinhoffer Morgan Stokes Paige Vargas Stuart Williams Jr Greta zidus Lindsay Hunter um Lindsay Katherine Lindsay Kalin and Stella Shaw or did I I hold on let me re let me fix the last part I'm sorry I Hunter Lindsay kayn Katherine Lindsay and Stella Shaw my apologies as I'm reading your the list coaches include Savannah Bennett our head coach Katherine seoli assistant coach and Savannah suy assistant coach now I think Miss Thomas we're gonna attempt to do this with and and Miss Schwarz on behalf of the board too we really just want to say how fabulous it is I'm a dance mom I know exactly how hard you worked and I'm super proud of all of you so congratulations for that um we're gonna try these names Sophia Katana I apologize start

008a line over there no I'll stand here yep HRA Clark uh Kirsten cones uh Taylor Davis Ryan Estrada Adriana Jimenez Maya Javan noic I that wrong Hunter Lindsay um kayn Katherine Lindsay um Adeline logston Bridget Lucas um Isabella maloon um Isabella npes NAA pool II rowski um Aruna Rosa Emma Salazar Stella sha ktie soless Emma Marie steinhoffer Morgan Stokes age Vargas Stuart Williams Jr Anda saladis all right are we just turn pictures now this SES trophy oh the trophy yeah let's bring the trophy up we also have and the coaches yes yes come up be a part of the [Music] fun back that's you're get thank you so know you're sing around Johnson we promise the congratulations thank you thank you Che give us a [Music] v they have an actual picture formation it's our

009takeaway right okay moving on to strategic plan report Dr Johnson uh thank you Madame President uh to begin tonight we have a 2023 Capital project summary and Energy Efficiency initiatives strategic plan report Miss Waldo director of plan operations will review the attached 2023 Capital project summary and Energy Efficiency initiatives and we'll respond to questions from the Board of Education perfect excellent thank you so much for the opportunity to present our capital projects and Energy Efficiency initiatives for the fiscal year 2023 I'm uh gonna just be going through uh kind of a high level overview of some of the amazing projects that we were able to complete last year uh Things That No small part to the district's uh decision to invest uh $30 million into our infrastructure our buildings our parking lots our roofs so

010that we were able to do a lot of really great work so over the next few slides I'd like to just share with you some of the high level overview of the work that we had completed uh so you can see the great things that we did last summer um so we completed the second phase of a phased project here at ESC uh for the central school program and dream Academy um this was begun in this summer of 2022 as uh a to in order to unify the the programs here at ESC to make sure that they were on their distinct areas and had their spaces um this last renovation included a lot of hallway tile replacement Locker painting we were able to put some new science prep rooms in new science lab um and

011a new cafeteria two new cafeterias were created with a central serving line we had uh continued on our gym floor refinishing program this is something that our custodial Department oversees as part of our gym floor of Maintenance so we were able to sand and refinish and screen and recat a number of our different gym floors um the sand in refinish is where we take it down to the bare wood and that's going to take off all the paint and everything else and then we'll seal paint finish and um that's something we try to do every seven to 10 years and then our screen and Reco is just more like yearly maintenance that we do um where we're lightly abrading the top layers of the Finish um we're reapplying it and just really making sure that

012we're um adding to the longevity of some really important um District assets we had a number of interior upgrades um again finishing some of our phased projects we did those Channing elementary school bathrooms and Kimble middle school bathrooms we also saw some of our uh interior projects completed that had been delayed um either because of lead time issues or or all those fun things we ran into during construction a few summers ago um so that was our Ellis Middle School window project we completed the window and lentil replacement there and we also finished the te Middle School first floor ceiling and lighting project um so later today we'll be sharing with you the the plans to repaint those ceilings on that first floor as a part of that project we had a number of mechanical

013and systems upgrades um fire alarms are something that are very important to our buildings and something that we are routinely replacing as they reach the end of their life cycles um and then we had a really large HVAC project over at Streamwood High School we had the boilers pumps and the generator replacement phase one occurred last summer going to be doing phase two this summer so you'll be seeing more updates to come and that's when the generator and the switch gear are installed so we're still seeing some still seeing some long lead times on items which is why some of these projects are coming in phased um the switch gear had a 45 we lead time so that doesn't really help us for a summer construction ah these are some beautiful new roofs that we

014put on in the district um we did full Roofing Replacements at these four locations you might remember that Fox Meadow Elementary School took the brunt of that freak 2021 hail storm so we were able to to take care of that and just the Elgen High School roof was just a massive undertaking um so we're really proud of the work that was completed we did a number of exterior upgrades as well uh some of these upgrades were part of capital projects like the Illinois Park Center for early learning waterproofing and regrading we had some water infiltration issues in there before so that took care of it or the Larin high school north parking lot replacement a lot of these other projects were work that we were able to do with our grounds Department uh we have

015an amazing grounds Department that's practically a public works department um and so they were able to do a lot of landscaping they were able to do a lot of concrete work um we we made 500 tons of asphalt repairs in the district this summer and we had over 250 dump truck loads of mulch that we put around thanks in no small part to the morar morbark machine that uh the board had approved for us so that we can make our own mulch um our Basco which is our building access Security Control Office had a number of projects that they worked on as well Basco is housed in plant operations and they oversee our keys our fobs our cameras for the district they work closely with our district locksmith um but we also work really closely

016with the school safety department um and part of that work we've you know developed some camera access guidelines for where we should have cameras at our elementary schools and where we should have fob access so a lot of this summer was making sure that our playgrounds are covered by cameras and making sure that we have the appropriate fob access for where staff are exiting the buildings things like that um in addition to all of our capital projects we also focused on energy um we were able to generate over $500,000 um in energy incentives rebates and everything like that from participating in um demand response and in some strategic Energy Management planning so demand response is something that the district has been a part of for a number of years now um all of our secondary

017schools participate in demand response and essentially what happens is if there is a situation where there's a really high demand on the electrical grid they will call an event and they will ask us to please curtail our use so that we can make sure that the Integrity of the grid remains and that everyone has power um so we did have an event that we responded to and that was able to generate almost uh 70 73,000 for the dist we are also part of sem or the Strategic Energy Management program we've partnered with clear result um this is an organization that the energy department and plan operations works with um looking at what we can do in order to capitalize on available energy incentives and Energy savings opportunities they have Partnerships with ComEd and nyore um

018and so it's something that we're constantly thinking about and making a part of our everyday life in plan operations and u46 we actually just recently got um some accolades for the 2023 calendar year so not necessarily the school year um but u46 was the highest electric sem savings from all the participating groups and we got the honorable mention for being one of the highest natural gas sem savings so that's exciting and that's done through what we're doing with our capital projects with our maintenance projects but also what we're doing in the buildings and those behavioral changes that staff and students are helping us with to make sure that we're good stewards of our energy uh which Speaking of we had our third year of our u46 energy incentive program as we know it um this

019is where our energy team works with our buildings with our custodians with our teachers with our admin to make sure that we're making those behavioral changes that can help us to um curtail our energy usage so we're walking classrooms at night making sure that electronics are turned off making sure that lighting controls after hours are are where they should be working with our hbac systems to make sure that if we're not using this part of the building uh at this time we're not going to cool or heat that part of the building um and working with our admin to make sure that we have that buy in and so for the third year in a row we were able to award some pretty amazing um uh gifts to our our winning teams and some of

020the the pictures here show some of the things that the buildings have used their energy incentive prize winnings from to to purchase in the past so that's exciting the the current the fourth year of our energy incentive program is currently underway so I'll be excited excited to report back on that for you in the future too um but with that um this was what we were able to do this last summer I appreciate you know all of the the help that we've gotten from the board and and the the support for us to do all of this and if there were any questions I would be happy to answer them for you now are there any questions denry I have a question [Music] um it was about the cameras and you may know this off

021the top of your head I'm just curious how many of our elementary schools have already have cameras and fob access versus and or are these the ones that don't have it and need it at so we all have camera and fob access at all of our schools so what we were really trying to do was to make sure that we had that same level of access across the district so we've decided that for an Elementry building your playground needs to be under a camera view you need to have a a Bob access for the parking lot that staff are using and as we've found over the years that there's been maybe just some schools are missing something or maybe a playground was put in before those standards were put in place so this was our

022catchup for a lot of the buildings to make sure that we're at least at the minimum at that standard okay thank you anyone else I have one lineer question for the demand response what would a School a high school for example do to cut down on energy use so for the demand response what we try to do when we're cutting down on that energy use is we are dialing back our hbac systems right so we're we're we're turning that down we're turning off lights that are in places that we don't need to use them at that time it's just really anything that we can do to just lessen our pull on on the electricity so it's difficult to do at some of our high schools we we were lucky that one of our response events

023actually happened over a break so that was perfect and we we we did very well okay thank you yeah anyone else thank you very much thank you our next our next strategic Plan update this evening is our facility planning update Dr an Williams Deputy superintendent of operations and Mr Lindholm Chief of Staff will present to the Board of Education an update on facility planning okay good good evening thank you for the opportunity to provide another update on our ongoing facilities work so for tonight we will provide an a recap of the recent unite u46 session that we held on February 8th and we will remind the board and our community of the timeline for presenting boundary recommendations for our new Middle School to open in Bartlett uh we'll also move on then to construction updates

024for our middle school projects and wrap up with a summary of our successful Bond offering on February 8th so to start we had a great turnout of over a 100 parents community members u46 administrators board members and others at our last unite u46 session on February 8th at Elgen High School I'd like to thank everyone who came for their participation and their engagement and I would invite anyone who was not able to attend to watch either the full recording or a 12 minute summary video that we've prepared of the session during the meeting we reviewed the boundary criteria and guidelines that were established during the 200920 school year by the enrollment and Facilities Committee of the community advisory Council we then ask participants to provide feedback on those criteria as well as suggest others that

025they would like us to see us like to see us consider so we had very Lively discussions and great feedback from every table uh We've also collected well over a 100 responses from people who watched the recorded version of the meeting and completed an online survey option that we presented uh we just closed the online survey and we we've started working on uh compiling the analysis of all the feedback that we've received um and we'll use this to prepare updated guidelines and criteria that we'll present to the board in the coming weeks so as we shared at our last update and also at the February 8th unite u46 session our first attendance boundary adjustment will be for the new Middle School to open at the at the previous Hawk Hollow site in Bartlett which is

026scheduled for occupancy in August of 2025 we plan to present attendance boundary recommendations to the board later this spring meaning we'll be providing approximately 15 months notice for impacted families we had considered bringing attendance boundary recommendations for all of our middle schools this year but we've decided to postpone that work until next school year so that we can address district-wide changes at all levels simultaneously we know there will be significant changes at the elementary level as we finalized decisions on schools to be rebuilt renovated or retired and these may have a direct impact on our Middle School boundaries particularly if we decide to prioritize feeder School alignment we'll also be recommending High School boundary adjustments next year year to better balance enrollments and capacity utilization across our five high schools so the recommendations next year

027will be far-reaching it will impact many schools at all levels we'll plan to start right away in the fall and build in plenty of opportunities for Community input both through the unite 46 sessions and other channels and our goal would be to bring these boundary recommendations to the board in early spring to provide closer to 18 months notice to The Wider u46 Community but to clarify for this spring the specific attendance boundary recommendations that we plan to bring to the board will be limited to the new Middle School in Bartlett that is scheduled to open in August of 2025 and speaking of the new Middle School uh in Bartlet we thought it would be appropriate to provide a construction update to keep the board and the community informed of the progress on our first major

028project since breaking ground on December 7th work quickly began on both the renovation of the current building and uh construction of the addition the project is progressing very nicely and it remains On Target to be ready for occupancy in July of 2025 this slide shows just a few of the images of the work being done uh to both the interior and the exterior of the site as you can see there has been substantial progress on the demolition work required to the existing building as well as the site clearing work to house the new addition in the coming weeks we'll start to see Milestones including por ing foundations for the addition and building new interior walls in the existing space we'll continue to provide regular updates on this project as part of our regular facilities updates

029to the board as well as on our district website in addition we have a few uh exciting updates on our other middle school projects last week we closed on the 12.3 acre property adjacent to Hilltop Elementary and unincorporated Elgen this is the proposed site for a new Middle School in Elgen in the northeast corner of the current Ellis Middle School attendance area da Architects and gilban construction are assigned to the project and we are currently working on preliminary designs as well as preparing to submit applications for zoning and annexation with the city of Elgen we have received questions and concerns from the Chapel Creek homeowners association in the neighborhood adjacent to the property we've met with this group twice and will'll continue to keep them informed as we move through the process in addition we

030have teams working to define the program dramatic needs to inform the designs of additions and updates to Kimble Middle School in Elgen and Kenyan Woods Middle School in South Elgen we have Architects and construction managers assigned to each of these projects and we will return to the board with more detailed updates in the coming weeks and so at this point I will hand it over to Dr Williams to discuss our successful referendum Bond sale on February 8th thank you Brian and good evening to our extraordinary u46 community um you may recall in April the successful passing of our referendum well the first referendum Bond sale occurred on February 8th and while we sold bonds totaling just over $57 million I am pleased to report that we had more than half a billion dollars in orders

031for those bonds the bar chart on the left of the screen reflects the bonds available in navy blue and the number of orders received in a lighter blue as you can see the interest was high the chart also reflects an 8.87 time over subscription as indicated by the gray line on the chart this means that there were more than eight times the number of orders needed to fulfill our request while we sold bonds with a face value of 57.2 3 million the bonds were sold at a premium more than face value as a result of the over subscription Additionally the retail effort resulted in $915,000 in individual retail participation in the state of Illinois with $390,000 of those dollars coming directly from District retail purchasers in addition to the local participation some of the larger

032purchases you may recognize include firms like Fidelity Investments Goldman Sachs Northern Trust Black Rock and US Bank Corp the bonds are scheduled to close tomorrow February 27th at which time the funds will be wired to the district deposited into an account separate from all other District funds and invested in in alignment with our Project funding schedule in addition to the overall positive result I'd like to comment on the financing team's work to incorporate the district's core beliefs around diversity and inclusion into the bond sale JP Morgan partnered with beard and Cabrera capital on this project Cabrera capital is a national Investment Banking and full service brokerage firm that is a certified minority own owned firm with 100% minority ownership additionally 41% of Cabrera's employees are women and or minorities the district also had participation at

033the investor level Garcia Hamilton and Associates is 100% employee-owned And certified in the state of Illinois as a minority business Enterprise with 88% of the firm's ownership held by minority and women partners and 64% held by minority Partners last but not least our local community came out to support the bond effort we held an investor presentation for the community on January 30th to inform them individuals and local retailers came out um again $915,000 was issued with $390,000 of that coming directly from within District boundaries so we do want to take this opportunity to thank our local community for its continued support of our facility needs in Su in summary the Allin interest cost of the bonds is 3.26 1% while the power bond amount as indicated on the slide was 57 million just over 57

034million the bond sold at a premium and the net proceeds to the district will be roughly $62 million the first payment will be due in July of this year and the final payment will be due in January of 2035 and I think it's important to remind everyone that while this is a very successful result this bond issue will not increase The Debt Service tax levy for our communities but it will benefit students for generations to come so again we thank the Board of Education and the entire Community for supporting this work as we wrap up it is important to note that we will continue to host unite you 46 sessions to keep our community informed and engaged the next session is scheduled for Thursday April 4th at the u46 Welcome Center on Chicago Street where

035we will continue to discuss our boundaries and start reviewing potential scenarios and Maps as well as start to discuss how we will manage transitions of students into our new schools we encourage everyone to attend this session as this is a great opportunity to learn more about our plans and make sure your feedback is heard this concludes our presentation for this evening and we'd be happy to address any questions that you have at this time are there any questions Melissa I don't have a question I just want to thank um thank you both for the work that you put into especially Brian the the work they you put into the uh u46 unite program last week I see uh Matt Hobie from CAC here as well um it was great to hear the the feedback um

036especially when all of the groups started sharing out the discussions that they had at their tables um and it's really helpful to to to be able to hear um what's on people's minds so just thank you for putting that together thank you anyone else and thank you for the work on the bonds and making sure that we had a diverse number of investors and since I got through a little small part of that I could appreciate how much work that was so thank you thank you i' I'd also like to say too thank you for pointing out that we are trying to do business with my minority owned businesses um because that is definitely part of our philosophy so all of those pieces you made a very complex thing easier to understand so thank you

037you're welcome anyone else hey thank you thanks you and next is our third and final uh strategic Plan update this evening our school Improvement Plan update uh Mr Tennyson assistant superintendent of teaching and learning and Mr Randi director of assessment and accountability will provide the Board of Education with an update on the continuous School Improvement plans good evening good evening thank you for having me tonight to present what's happening inside the schools it was nice to see all the capital and Facilities work and we're going to talk a little bit more about uh the instructional practices that are happening in our schools slide oh there we go all right this graphic is from the Illinois State Board of Education website and it outlines the school improvement process uh the State Board of Education now has

038a school and District Improvement uh department and this graphic goes through all of the steps and it's a cycle and it's ongoing so schools will identify needs they look at data they start to make a plan for improvement then they start to select evidence-based practices and interventions and things that they can do to improve outcomes then they're implementing that plan they're actually doing the work monitoring and then at the end they're going to examine reflect and change course so this next slide um should be recognizable by most of you but I want to make sure that we're all on the same page around this so um this is uh philosophically the framework of which we shape all of our work and um the way it is that we analyze our work in particularly around school

039Improvement uh we refer to these U bars as pillars and um uh as such they basically uh kind of demarcate all of the parts of a successful instructional organization um so as a foundation of the pillars um you can see that conditions and core instruction uh reside on the bottom of which everything kind of rests upon and because of that uh every network has required all of their schools to set uh sip goals around those two pillars um in the conditions pillar and I'm referring to each bar as a pillar right uh in the conditions pillar as a district Focus we are working on academic culture and classrooms psychological needs of students uh tracking progress student peer teaching with teacher to student coaching and caring for the whole person and then in the core instruction

040pillar as a district we focus on increasing analysis of mid cycle data and students in teacher-led groups 30 to 50% of the time um and that these are small diverse teams with roles and Norms as well as learning targets and success criteria for aligned tasks and then sip goals are plugged into this structure and then that's how um it's been kind of disseminated to you to everyone oh sorry I have another page um next year we are discussing uh to require goals for collaboration um due to the new teacher contract and the collaborative team structure that uh will be in place um because we're very excited about this we expect um to keep the goals and conditions in core instruction um but have identified uh that we need to then set goals around how it

041is that as a system and as schools we would um refine our curriculum in collaborative teams this next slide is to discuss how the different departments uh work with schools in the school Improvement planning process so the office of teaching and learning and equity and Innovation we work to really support the sit plan components and the key structures and the overall uh design of the school Improvement then the office of schools they're going to set specific Network goals they're going to frequently meet with the principles and adjust those based on feedback uh and they're going to work uh regularly with the principles and the Sip teams to make sure they're doing that frequent adjustment and then the teaching and learning Equity Innovation we're just kind of shaping the the larger overview structure so as um

042these you're gonna have to hit the slide um as uh the Sim guides our work um there's some detail aspects to this um and those are the goals that we set in these particular um uh pillars um and then those are broken down into 45 day goals and so the school Improvement plan then those pages uh talk about backgrounds and Visions um but what we monitor as a system are these 45-day goals within the individual schools and uh with the executive directors and principes and then the teacher teams um that are part of all of this um what we found is that this allows for an increased uh ability on our part to move the um kind of maturity uh scale towards the right in order for us to be um a learning organization that

043uh monitors itself and identifies uh relevant data so this timeline is going to show little bits and pieces of that cycle that was presented in the beginning so right now we're in the January February uh really revising plans and schools are presenting their their plans to the board for approval and then in March the next 45 day cycles are going to be continuing and align to the schools annual goals in April and May is when the State Testing is going to occur and it's going to provide a lot of our long cycle data uh may we also have the advanced placement testing and graduation so we're really looking at those major outcomes in June we always have school Improvement days often hosted at Elgen Community College the school teams meet uh during June and then

044they also have have an extra day where they can meet as a team uh at their own site throughout the Summer where they can really finalize their action plan under the revision of their executive director then in July uh the principles have a retreat with their executive directors uh where they can fine-tune their goals and make those last minute adjustments uh in August they're going to have their school Improvement days uh right before school starts so any sort of new staff and members that aren't on the team uh can get on board and begin that work and any of the preparation that's needed to start the year uh fast forward to October you know those first 45 day cycle will be done and they're going to start looking at their current progress and it's also

045right when the state releases uh their designation information which can also help uh guides any shift in the process then after that 45-day cycle it brings us right back to where we are now uh in January and with our ongoing revisions for next year so looking forward uh our school Improvement plans are going to transition to a single document instead of a Google website uh what we're going to keep is the overall alignment there's still going to be aligned to the Sim uh like that is all going to remain but there will be less navigation required to go through the goals and all the different uh components that are required also uh the school Improvement plans need to be reported uh for certain grants to the state and switching to this format will just be

046uh easier and more acceptable for them and it will also be more secure uh as a PDF rather than navigating the website where there have been cases where people have clicked through and maybe gone into a school's documents when uh they really should have just stayed at the plan um and thank you at that that concludes our presentation and we're available for questions are there any questions done so thank you for the update um and I guess my question is about the the ex what information is public I guess so there is the kind of Google Drive site links to the different schools websites um and you kind of touched on it that people are clicking to through to different data so how much of this is supposed to be Public Access curiosity yeah the

047school Improvement plans are are public for people to navigate um there have just been times where people have maybe uh left an extra link in there that they shouldn't have um but we go through all the plans and try to you know remove any possible links that we can but switching to a PDF will be uh much more secure yeah because like just curiosity um if like I go to supporting resources you can get to the data list some of that like is login some of it seems accessible that's why I was asking I what on like if there's consistency and what's supposed to be accessible yeah all the data on the supporting resources uh I'd say the very vast majority of that was uploaded by my department and should just be summary data uh

048showing General outcomes a lot of it's already on the state report card and just housed for the schools in one location so there there should not be anything um student identifiable in in there there is like a sign off that um admin has to acknowledge that all all links have been checked so that there are no data breaches thank you when we move next year to the to the single PDF format um we're still going to see it's like I think I've I've asked this in in previous years of of all of the documents that are on these sit plans right like what what board members can and should really be focused on because we're we're not going to be able to read through every single report that you know especially the the links backs

049to to some of those those data points um but looking at the you know the this the school goal statements is generally where I where I start so those are all still going to be on that PDF document correct yep okay so this year we tried to make the goals a little more accessible by putting them on the landing page before having to click into each pillar uh but next year they'll be even more more accessible in a document okay appreciate that thank you else I have a couple of questions um one is I I noticed that there's a lot more cooperation between schools at least within a network it sounds like Which is far different from what used to happen in the past um do we also look at a school I noticed a

050number of schools for example are looking at student attendance yes so if one school does really well in addressing that are there methods shared are there you yeah that's um so that is why we have the network structure so that best practice can be shared and we actually then pull whole District together as well okay um so you know it's always a little slower than you wish but you know it's like those mechanisms are there and that's why you're seeing a lot more sharing across not only the networks but also the district as well great and my other question was who who is on a sip team generally say in an elementary school is it teachers teachers yeah parents at all I know one point years ago they were but maybe not anymore not school

051a couple some schools do uh have parents on there they're attendance some of them say they're on there but uh the attendance can be uh sometimes harder but other schools will have what's called a stakeholder Advisory Group where there could be a committee that's like a mix of uh parents and teachers to help guide the school improve process thank you any other questions okay thank you for all your work we have a lot of reading we can do okay back here the next item is public comments good evening and welcome to the Board of Education meeting we are now at the public comment portion of the meeting attendees wishing to make a public comment in person or via Zoom tonight were asked to complete a request to speak form in advance those who chose to

052speak via Zoom were provided with a webinar ID number to call in promptly at 700 p.m. tonight as always speakers will be given three minutes to share their comments the board listens to the speakers but does not respond to individual questions or comments during the meeting a written response will be mailed to the speaker if requested on the form those who provided a public comment but chose not to speak publicly in the meeting we as to submit an email to board- 6.org those emails were posted on the board agenda for public viewing Bo our first Speaker this evening is Paul Halverson good evening my name is Paul helverson I represent some homeowners throughout the district my comments are directed to the Board of Education Administration and United 46 the board of education has misled the

053community at the December 19th 2022 Board of Education meeting plan B was then voted on and adopted comments supporting Plan B and not supporting plan C were made by board members and the superintendent the recommendation of unite 46 was accepted and the Board of Education passed the motion to place the $179 million reference question on the April 3rd 2023 ballot all of the information regarding why the community should support the referendum included elementary schools preschool and safety security measures at existing schools the transition to a middle school program delivery was stated to be accomplished with the existing middle schools there was no mention whatsoever regarding a new middle schools or acquisition of land for new schools the campaign for voting in favor of the referendum had this message as its only theme this is included

054in the united 40 6 information and any information in the u46 website there was also information that stated that approximately $200 million in reserve funds would also be used for various updates to existing facilities the facility updates did not reflect any Middle School to be closed any new Middle School nor any acquisition of new property for a middle school any voter was deciding their vote on this information that was distributed rightly on April 3rd 2023 the referendum passed the latest fa faity update report January that was presented reflected over $190 million to be expended on middle schools new and existing these and other items were never presented to the community as to the reasons or need for the school district during the referendum process the voters were not informed on the direction that the Board

055of Education was committing over $500 million to construction related projects this was not supported by the United 46 uh survey referenced by board members and the superintendent the Board of Education Miss led the voters and taxpayers of the district this was a deceptive method of planning and the board of education has placed its credibility under misinformation the board of education has compromised unit uh unite 46 efforts of work and recommendations for Plan B as it now looks that the board of education has proceeded with plan C though unite 46 and the board of education did not support this plan and cost the Board of Education owes the community a detailed full and transparent explanation of the timelines in detail of the deviation of the recommended and approved reasons to support the referendum we will anxiously

056await such a report before any further work progresses on the projects that were not itemized in the cost estimates not provided the public prior to the referendum vote this should also include all work since the referendum vote reflecting the revised targets and goals thank you thank you our next speaker tonight is Andrea gorla good evening board members my name is Andrea gorl I'm a Community member and I've also spent 30 years of my career in public education and retired as assistant superintendent tonight I wish to address the April 2023 referendum the referendum I thought I supported was outlined and presented by unite 46 at the December 2022 board meeting this plan appeared to have been well vetted with community members and u46 administrators a thorough examination of u46 buildings had been completed with Architects and

057a facility plan was created a middle school transition plan was discussed moving 6th 7th and eighth graders together with this plan the administration declared it could transition this Middle School model with existing buildings unite 46 recommended their plan B option to the school board as they felt the community could get behind and bring strong support for a successful referendum unite 46 did a very thorough job of describing their year-long process the recommendation for Plan B was adopted by the school board and essentially became the campaign the referendum would call for $179 million of bonds to be issued with a draw down from reserves of an additional $180 to $200 million total project costs of$ 318 to $380 million it was also noted Hawk Hollow would be repurposed into a middle school with an additional $58

058million from Reserve this is a plan that paved the path to your successful referendum this plan was available online for the community to review and make informed decisions only months after your successful referendum you started moving off the plan that got you the yes vote this gives all the appearance that your intent all along was to get to an alternate plan but ultimately you misled the community today we sit with your plans were not part of the campaign such plans include but are not limited to purchasing land for a new Middle School building a new middle school and adding additions to existing middle schools this now brings a project cost from $380 million to over 500 million and all other costs have yet to be calculated this movement demonstrates lack of Integrity To The Campaign

059why choose a plan vote on a plan campaign on that plan and move so quickly off that plan this undermined the process and misrepresented the adherence to the campaign and I'd like to know how that happened thank you thank you our next speaker is Kim Rubble hi there my name is Kim rubel and um we're here to talk to middle school that was not even presented at the referendum campaign um my house is one of many that actually my backyard backs up to the field Feld that's going to be the new Junior High School our very first meeting the administrative team um had met the at the elementary school we were glad to meet with you guys and uh we had several concerns and uh questions and it was really great because you actually even

060asked for a copy of our questions and so we we left there it was one of the first times that we actually felt impressed and excited that you guys were going to be you said you'd be in contact with us every week that uh you'd answer questions you email us every week and that didn't happen um we try to get in contact with you you you directed us to a website um it was it was pages and pages of pages information um the copy of questions that you guys actually asked us for um you never addressed even one single one um uh fast forward some of your Administration came to our HOA meeting the other day you came to the neighborhood annual meeting again we appreciate you guys coming um you brought a whole team

061of people with you um uh we sent over ahead of time the contact person our questions we had over over 40 valid questions and concerns about our neighborhood not one single salitary question was answered at the meeting it was like you're playing dodgeball you did not answer one question we had all these people there and we had one gentleman over here talk mostly but we didn't uh did not answer one question um our neighborhood has mostly older people we you know older PE we're almost all on Medicare that being said one of our many many concerns is emergency vehicles we have one opening to our whole like 50 houses in there whatever it is that we have there getting into our neighborhood is a big one we only have one entrance hopefully nobody has a

062big emergency um when the coming and going of the buses um when the kids are being dropped off and picked up if it was your mom how would you feel um as our association meeting um you kept saying there's no no plans to get finalized yet that's all he would say the only thing that they would say is there's no plans to be finalized yet that's not true we've had Digger people there we've had wire people there we have Flags putting down those were lies um so obviously you lied that we're starting constructions because already all the electrical lines and everything is there um we should uh why should we trust the information come from this District your actions has showed us otherwise um it's very inconsiderate way to treat our community as we community

063and members and neighbors um we expected you guys to do the right thing and even tonight as many of us are speaking half the the people are not even paying attention to us I was sitting there watching half of them are either on their cell phone or on their computers they're not even paying attention just like they done at the meetings it's very disappointing um um answer the questions uh anyway we got and at the very beginning you guys even said you actually the opening statement said that you were going to to uh um you met with us and stuff yeah you met with us but what good did it do because you not answer one question it just very disappointing shame on you and shame on you thank you our next speaker is Jim

064Moser evening my name is Jim Moser and I'm a resident of Elgen in April 2023 I voted voted in favor of the proposed referendum of 179 million to update existing elementary and middle schools within our district the goals out outlined during that time by u46 were clear and detailed funding projects to enhance Safety and Security measures renovating existing elementary schools transitioning Hawk Elementary to a middle school School updating existing middle schools rebuilding five elementary schools and renovating and retiring five other elementary schools notably absent from these plans were any mentions of a new middle school or land Acquisitions upon further investigation into this proposed referendum I discovered that in December 2022 the Board of Education u46 and a significant Community engagement group approved one of the three proposals from unite 46 as the basis for

065the referendum Plan B which focused on updating existing elementary schools and implementing Safety and Security measures gu garnered 70% of the vote while plan C which aimed to update existing middle schools was rejected there was never any indication of new middle schools or land Acquisitions in any of these plans it is crucial to highlight that new land acquisition or the construction of new middle schools was never presented during the referendum process no one within the community was informed of this new Direction which significantly deviated from the original referendum approved by 62% of the voters furthermore this new Direction was not supported and was overwhelmingly turned down by the United survey it is evident that the Board of Education misled the voters and the community therefore I demand a detailed explanation of how we arriv at

066this point and why the original referendum which was supported by 62% of the voters is being disregarded in favor of a new plan that was neither approved nor described within the referendum thank you for your attention and I eagerly await your response and clarification on this matter thank you and our final speaker this evening is Joe wusl I'm sorry M yes Dr Joe y rostic pleasure to be here I'm going to hold back uh demanding and throwing out shame I would like to give you guys a chance to have a win here's the chance for the win allow my homeschool children to participate in the public school sports I have right here the ihsa uh requirements I have spoken to Dr Anderson multiple times he oversees this and he says there is no problem we

067have districts already in our suburbs here already doing it our children are nice I volunteered to help make this a possibility by working with your department I've helped two Bible colleges do accreditation uh online with assessments it's not as complicated as Sim we can get there and I don't think it's going to cost you anything because my students aren't actually in the class so it doesn't fill up the class they have to pay to play if they try out and get to be on the the team so I'd like to take the next two minutes to have us just think about this for a minute you have students that are wanting to participate in the programs that you're offering let's not make it in either or but a both and let's think about how we

068can be inclusive to the community so that the children that want to have homeschool believe it or not my children go to school year round that's part of the reason why we do it we also teach things that we feel are appropriate to their education but we also want them to play and have fun with their friends so I don't want to demand and I don't want to throw out shame but I am a little bit embarrassed because I thought Elgen was the best I really love Elgen I work in the city I came out here I border Hoffman they're not as good as Elgen we're better I think we have better Parks we have better opportunities I am proud to be a member not to toot my own horn here but in a few

069moments I'll be feeding some needy families in our community door too my friends waiting for us that's what we do as Christians we love to serve so it's not a slide against the program of the school it's just a preference we want a home school so please don't take your ball and go to the school and not let us play let us play with you and to have fun together I have six children and going online I found that there are other parents that would like to do the same but they're intimidated I don't know why but they think it will cause more problem to speak up I hope we don't have that today I hope that you see I'm offering my help I'm offering my understanding I've talked to talked to do avaco and

070I've said I understand you guys are busy but in the time that we've gone around the mountain here I could have already set up the the program with you and we could be up and running so I hope that you'll just hear my heart today in these final moments to let my children play with your children in these wonderful facilities that I'm actually excited about and before you say well then just go to the school well we we could do that and we may do that but we are happy for the state making an opportunity that we can partner so let's set an example and partner together thank you for your time thank you and that is all for public comment that concludes public comment this evening okay moving on to other business board member

071and superintendent update does anyone have any updates three long weeks since we met yes Shanda I just wanted to say that I think a week or two ago I attended the um soul of Heritage Black History Month event at Heritage Elementary and it was a phenomenal event they had Community vendors um blackowned business V vendors soul food catering they had um performances by some student groups girl power um IM am lead as well as a 40 plus Double Dutch club I'm not sure if you all know remember what Double Dutch is uh with the two jump ropes um and it was cool because the women had their the ladies had their ages on the back as their number and their names and so it was just a really fun event so kudos to the team

072over at Heritage that put on a great Black History Month event I really enjoyed attending anyone else Dr johnon you um I would like to highlight the voices of Distinction um event that was hosted last week at lurin high school by our equity and ation team uh in which we had a panel of six of our male African-American Educators in the district who were there to share their experiences as Educators three of whom are also graduates of u46 and three who have joined u46 uh from from other location so it was a it was an it was a wonderful evening um speaking of certainly our work ahead as a school district our focus on equity and diversity and inclusion and and uh f focusing on on our commitment to do that work and to do

073more and to do better for our students uh in in in our in our schools and certainly in hiring and retaining diverse Educators across the system so I want to I want to thank our equity and Innovation team as well as our Educators who were there that evening we did record the event and looking forward to being able to share that video across our district or pieces of the video at different times as well and and mostly to be able to share with our students I think there's certainly a really powerful message within that uh and I I look forward to that work so I want I want to thank all involved Tiffany male uh organized that event from our equity and Innovation team thank you anyone else okay foyers Dr Johnson uh foas uh

074this evening we have two Freedom of Information Act uh requests that are currently available on the board doc domain and will be available on the u46 website later this week okay next item is community advis advisory Council update correct and join us joining us this evening is Matt hubby to uh provide that update all right good evening and thanks for having me this evening I will provide that update but I did want to make an appeal to the community tonight uh Community involvement in our school district supports a positive educational experience and while there are many established initiatives exist their success depends on continual recruitment of new members so um some of those advisory councils are the African-American advisory Council the bilingual parent advisory Council uh the instructional Council the student advisory Council and last

075but not least the community advisory Council so this citizens uh Community advisory council is made up of u46 parents and community members who live within the districts the council representative serves as liaison between schools and the districts and the advisory Council meets once a month for sharing and discussion of District issues and initiatives some of our past work includes full day kindergarten curriculum fairs realtor breakfast parent group meetings uh and we offer number of seminars throughout sem seminars throughout the year uh the community advisory Council has advised on subjects like uh Career and Technical education and the academy program and yes even boundary changes uh this year um marks uh over 60 years of community advisory Council service please join us um and how you can do that so our next meeting is uh specialized

076student services they'll be presenting a guide to navigating your child's transition in u46 special education that meeting is available Tuesday tomorrow night 7: p.m. on Zoom you can find that link on the u46 calendar at that meeting you can learn about transitions in u46 for students with specialized student services the school transition periods are from Early Childhood to kindergarten Elementary School to middle school middle school to high school and high school to postsecondary transition there will be a short presentation on each transition period that will cover M major changes for the student District procedures and communication and what parents need to think about to make the best decisions following the presentation attendees will choose breakout rooms specific to the transition period that applies to them and there will be question and answer sessions the presentation

077is available in English and has Spanish interpretation the next General Sessions uh will be Thursday March 7th and will be uh inclusive of early childhood education initiatives um our April 4th meeting is another you unite u46 update um that will take place at the Welcome Center and then Thursday May 2nd is our ever wonderful end ofe committee reports and elections we are looking for new leadership for the u46 community advisory Council so those out there watching tonight please join us if you have any questions reach out to me or Carla Jimenez uh our information available on the u46 web site thank you very much thank you Matt hey moving on consent agenda Dr Johnson thank you madam president this evening under consent agenda we have Personnel report and workers compensation cases minutes of the board

078meeting from January 20th 2024 alignment collaborative for Education renewal proposal from the assistant superintendent of teaching and learning for Visible learning Summer Conference 2024 contract renewal for secondary education advancement via individual determination or Avid and contract renewal from school safety Raptor visitor management system are there any items board members would like remove from the consent agenda okay could I have a motion to approve the consent agenda so moved second roll call please Miss Martin yes Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president Kerr yes passes uh discussion action Dr Johnson our first item this evening itemized bills for for February 26 2024 Dr Frank Williams assistant superintendent of finance will respond to questions from the Board of Education regarding the attached bills Administration recommends the Board of Education approve the

079list of bills in the amount of $4,260 600 and 37 could I have a motion to approve the list of bills the amount of 45 million2 $26,600 37 so moved second any questions for Dr Williams okay go call please Miss Martin yes Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president Kirk yes motion passes uh next is the 2023 2024 school calendar revision uh as you will recall I previously presented the recommendation of uh switching two dates in May in an attempt to accommodate and address some of the uh emergency weather days so May 3rd would now be a student attendance Day and May 30th um or the 31st rather would be the Institute day uh so again switching those dates to move up a student attendance day okay could have

080a motion to approve the revised 2023 2024 school calendar so moved second any questions or comments roll call please Miss Martin yes Miss Owens yes Miss KH yes Miss Schwarz yes Miss Thomas yes president ker yes motion passes next we aboard policy updates Miss Olsen our chief legal officer is available to answer questions on the proposed changes to the following board policies Administration recommends adoption of the proposed changes there were a variety of changes that were recommended by the ISB press issue number 113 including changes to policy 2 colon 20 powers and duties of the school board and deification two colon 200 types of school board meetings two colon 220 school board meeting procedure four colon 10 fiscal business management four col 30 revenue and Investments four colon 60 purchases and contracts four colon 130

081free and reduced price Food Services for colon 160 Environmental Quality of buildings and grounds 5 colon 30 hiring process 5 colon 210 resignations 5 colon 220 substitute teachers five colon 330 sick days vacation holidays and leaves 6 colon 50 School Wellness 6 colon 60 curriculum content 7 colon 70 attendance and treny 7 colon 160 student appearance 7 colon 290 suicide and depression awareness and prevention and 8 colon 30 visitors to and conduct on school property and the administration recommends that we adopt the Press changes as provided in the update issue 113 and I guess I should probably treat this like a consent agenda and say does are there any of these policies people would like to vote on separately individually Don so okay I'm sorry I was trying there's there's a lot of policies in

082this list we took off the ones that had the we had the answer yes or no we're g we're going to be voting like eight times right so so this initial is for the first group the 220 through the 8:30 and then we were going to discuss the other seven correct want to make sure before I Y say anything else yeah yes so then I'm good on the first group okay so we're good on these okay so I'm going to make the motion and then someone come second so I need a motion or I motion to accept the recommendation of the administration to adopt the amendments to the board of education's policies as outlined in iasb press issue 113 and as stated just now in the record I need a second second and any comments

083questions will call please can I can I just can I just say one thing I just want to reiterate that these are these are policies that we we also discussed at the committee meeting last week so these are largely policies that have foot noil changes and there's no um no meaningful changes to the actual execution of the policy right are there L legal changes that we have to do no matter what y okay we'll call please Miss Martin yes Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes Preston KK yes motion passes then I'm also recommending that we um move forward with additional changes to some um policy sections with uh some additional decision-making that was tied to it the first uh that I would like to recommend that we include is

084um board policy 4 colon 150 which made changes to facility management and building programs within that policy itself there was a section that addressed um how um the size of districts and because we are nameing the buildings oh I apologize I did move forward and I'm reading um for uh a different one from my notes my apologies 4150 is for the naming of buildings and facility management and building programs I'll start over when we get to that section in just a second and we and you recommended no we we we reviewed this because obviously we'll be naming buildings in the next few years that's right and we decided no changes on this that is correct so we don't have to vote on that there is no need to vote on that and I should probably

085bring up two colon I looked it up 110 which we also had discussed last week about the qualifications terms and duties of board officers you recall that ISB had twoyear terms we had one we had a discussion about this and decided we would keep our own local policy so we're not going to vote on that one correct that's correct so we're good that's correct okay now moving on okay and I do want to highlight that the item that I mentioned earlier um was um was 6 poon 230 so I regret that I was pulling from the wrong number in my notes um but if we can move forward instead to 7140 first um um the change that is uh addressed in 7 colon 140 has to do with adopting press's recommended language um to address

086search and seizure criteria and this is um something that the administration recommends for uniformity across the state so I will make a motion to accept the recommendation of the administration to adopt the amendment to the Board of Education policy 7 col 140 I need a second some uh second any discussion questions so this is just straightening out we we tried to combine it when we you recall we put the policies adopted press a couple years ago right we sometimes jammed in our local stuff and sometimes didn't mesh real well this was a case where there was a lot of ambiguity so we're trying to clean that up I'm I'm curious though like the paragraph that's pulled out feels to be not ambiguous right it's like specific I'm not opposed to changing it but if I

087could just get a little bit of clarification as to why we pulled out the definition of reasonable suspicion so I'm happy to discuss um the additional language that was that was in there um I believe the board was looking to address um instances where um there would be direct observation of a student where you would have suspicion that they have something on them part of the difficulty has become when you look at the overall policy itself um there are additional opportunities for search and seizure when there is suspicionless search random search and so the policy itself has a tendency to cause um possible instances of confusion um in indicating that the only opportunity that there would be for searching of students would be when there is reasonable suspicion yes and so while I think the

088definition itself is not problematic it's that it there is a potential to cause confusion that this is the only opportunity for there to be searches no thank you that that adding of that this is the only time that we're removing that Cil is very helpful so thank you okay thank you any other comments questions hey roll call please Miss Martin yes Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president K yes motion passes moving on to board policy 5 colon 250 which is addressing leaves of absence um there is um certain language that is recommended to be adopted um to address alignment across the state but also to address um issues for personnel um get there quick um issues that were based upon the numbers of School District employees that are

089employed in the district footnote seven addresses and the board policy itself addresses that districts that employ approximately or more than 250 employees should include to have certain policy Provisions in this um section including um footnote 7 according to press which addresses the child extended bereavement leave since we do employ more than 250 employees we do recommend that the board adopt this provision okay so I will make a motion to accept the recommendations of the administration to adopt the amendment to the board of educations policy 5 col 250 as outlined in iasb press issue 1 13 second second okay any questions discussion roll call please Miss Martin yes Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president KK yes motion passes then we move on to uh board policy 6 colon 230

090which addresses requirements um to meet uh new statutory requirements on um book Banning and uh legislation that addresses book panning in the state there was um language that would have allowed us to implement a provision specifically stating that we will align ourselves with the um national library media programs stance against Banning books however the administration does recommend that their the board adopt stronger language explicitly stating that the practice of books um and banning books rather and other materials within the district and within our media program is prohibited for multiple reasons first for the strength of the language and secondly because this would uh no longer bind us to um any potential future decisions of the national library media program should they decide to change our language in the future okay so I'll do the motion

091and the second we discuss so I make a motion to accept the recommendations of the administration to adopt the amendment to the board of educations policy 6 col 230 with the AL alternate language provided for SE SE subsection five and as stated in the record second and you'll recall we discussed this at committee as well and I think the consensus of the people at the committee meeting was that we wanted the stronger language yeah no for sure done so I will be voting against the stronger language while I do not agree with the Banning of material in schools um I think that's insane we should not be banning things I also feel like the language is just an insane knee-jerk reaction to what's going on in partisan politics so I struggle like I don't I

092I don't think there's any reason to not tie something to the American Library Association it it is their job they don't believe in the Banning of materials and I concern about such a black and white stance that is based on politics being our language so I'm just I'm voting no on that okay good anyone else R call please Miss Martin no Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president K yes motion passes and then moving on to board policy 7 colon 60 which addresses residence Provisions uh this uh subsection there was a recommendation that boards consider whether or not that the board would like to provide employees the opportunity to have their non-resident children enroll for no uh payment of tuition um at this point in time uh the the

093administration recommends proceeding without the optional language that would provide uh such non-resident student admission in the district but um we would remind uh the board that at any point in time if there is an appetite for this in the future if there's um additional review of employee desire or want of the board that we could bring this back for the board to consider at Future times so I need a motion to accept the rec or I make a motion to accept the recommendation of the administration to adopt the amendment to the board of educations policy 7 col 60 as outlined in IAS iasb press issue 113 without the optional language Under The Heading of requests for non-resident student admission second and just for discussion um I did talk to Dr Johnson about this she talked

094to other Cane County districts I think they I'll let you fill them in uh correct um so I I did uh survey the other cane uh County school districts at this time East Aurora is uh the only School District that provides this completely free of tuition uh the number that they said is that they have under 10 uh employees who currently utilize this provision to have their student attend or students attend tuition free uh Geneva is the other school district that offers a tuition reduction uh for the students of employees and there are less than five who are currently accessing that and that's a sliding scale based on the tenure of the employee in the school district um in discussion with others uh no one else at this time has determined that they would move

095forward with this option um we did though um Miss Cur to your point discuss that if at some point if it's an interest for us to either pick up that discussion again with the other King County superintendents or further research this interest with our own team members we we can do that and bring that information back to the Board of Education yeah because Dr Johnson I you can't just simply say we're going to do it because there are issues of where would the child go to school would they go to the parents school or would they go to the school closer or school that has more room um how many kids would be involved and you know we also thought maybe it would be worth if we're looking at this seriously to survey our employees

096to see how much interest there is in so yeah that's just a little more background so any other questions com yes I I have a question and it's somewhat unrelated but it looks like we've added a sentence there about residence of students with disabilities resent of a child with disabilities determined in accordance with and that gives up the state law how is that different than what it was so article 14 is the section of the school code that addresses all the rights of students with disabilities and there is a multiple Provisions um in the beginning of article 14 that address residents for students with disabilities and that's important because there are slight differences between how article 14 operates for students with disabilities versus article 10 which is how you would normally view residents of District

097district of residence for students um who do not have disabilities the primary difference is things along the lines of for instance when there is a a residence change for students um with disabilities who move partway through the year for example or whose parents are divorced there is a provision that specifies that there's a decision that is made at one point fixed in the year to determine the financial cost shift right and if that is shifted through the districts then it's addressed differently for students with disabilities to make sure that there's different stability Provisions for students so the the provisions are handled um slightly differently depending on on the needs you I appreciate that any other questions comments hey did I get okay roll call please Miss Martin yes Miss Owens yes Miss Khan yes Miss

098Schwarz yes Miss Thomas yes president Kerr yes motion passes then we move on to board policy 7 colon 190 which addresses student Behavior already provided in the law is the requirement to send notice when there is an alleged offense occurring on school grounds regarding firearm possession um the Press issue did give optional language asking the board to consider the desire to expand this to include drug related incidents and Battery of individuals on school grounds um the administration recommends that this additional language not be adopted and that um the statutory language be continued the part of the U provision that I would like to emphas emphasizes that the district's practices and guidelines regarding student behaviors includes appropriate notice to impacted students to impacted families already in place and the administration believes that those are effective and

099that c creating additional board policy requirements is not needed or necessary at this point in time that's the reason that the administration is recommending this adoption without the optional language under the required notices heading okay so I will make a motion to accept the recommendations of the administration to adopt the amendment to the board of educations policy 7 col 190 as outlined in iasb press issue 113 with the exception of not including the optional language Under The Heading required notices second any questions discussion roll call please Miss Martin yes Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president K yes motion passes and finally I do present the board um board policy 7 colon 270 the section addressing administrate administering medicines to students there was an optional provision that was recommended

100by uh press issue 113 concerning the option to have undesignated oxygen tanks in school buildings for a variety of reasons including the safety of the children in buildings and concern about the administration we recommend that we do not adopt the additional language um providing for the use of undesignated oxygen tanks so I make a motion to accept the recommendation of the administration to adopt the amendment to the board of educations policy 7 col 270 is outlined in iasb press issue 113 with the exception of not including the optional language Under The Heading School District supply of undes undesignated oxygen tanks second any questions discussion roll call please Miss Martin yes Miss Owen yes Miss con yes Miss Schwarz yes Miss Thomas yes president Kirk yes motion passes all right moving on uh continuing this evening

101we have 2024 2025 school fees Dr Anne Williams Deputy superintendent of operations and Dr Frank Williams assistant superintendent of finance will present the attached school fees and will respond to questions from the Board of Education information on student insurance school time coverage 24hour coverage optional 24-hour dental is posted on the district website each July under student Insurance Administration recommends approval of the school fees for the 2024 2025 school year could I have a motion to approve the school fees for the 2024 2025 school year so moved SEC second any questions or comments done so I just wanted to bring up so thank you for um including the extra information so I just wanted to make sure our families were aware that um we still have Sesser funding left and that is what we're using to

102cover the fees for next year and I want to confirm that yes we have Esser fees for this last year okay and I there was one of my questions and then I saw it in the memo so but it wasn't in the public document how we were funding that so I SEL cover it for the public thank you are we telling families that this will the last year or what are we yes we are um planning to communicate that to families okay good yes yeah in January we plan on a communication okay greatting families now any other comments questions yes I mean is it cost prohibitive to continue it out of our own funds or I mean I know that that's going to get pretty pricey it's okay if you don't have an answer at

103this minute we can certainly research that I mean it it could easily be cost prohibit and I understand that but I know that it's been um an advantage to a lot of families um to not have to come up with the extra few hundred bucks so yeah we'll look at that when we um update our financial projections later this year thank you you're welcome anyone else hey roll call please Miss Martin yes Miss Owen yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president Kirk yes motion passes next item minutes of board committee meetings attached to the board of educations review are the following board committee meeting minutes January 22nd 2024 Board of Education legislation committee meeting February 5th 2024 Board of Education policy committee meeting Administration recommends the Board of Education accept the

104minutes could I have a motion to accept the minutes of the January 22nd 2024 Board of Education legislation committee meeting and February 5th 2024 Board of Education policy committee meeting so moved second any discussion roll call please Miss Martin yes Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president Kirk yes motion passes next we have the approval of the board of education's expenses to attend the Illinois Association of school boards board presidents Academy the Board of Education will vote on the expenses related to the Illinois Association of school boards board presidents Academy for your reference please see the attached memo to Dr Johnson Johnson from his bans as well as informational sheet regarding the Illinois Association of school boards board presidents Academy and I'll make a motion then I'll make a

105comment so I need a motion to approve registration and expenses associated with attending the Illinois Association of school boards board president Academy on June 15 2024 for board members suur and by the way not everyone has to go it's just if you signed up but everyone has the option for board members suur Melissa Owens Kate Thomas saman samin Khan Don Martin Veronica Nolan and Shonda Schwarz in a total amount not to exceed $2,500 I need a second second and I should note this is something new that iasb is is trying they've realized that their board presidents need support there are a lot of districts who have firsttime board members we in year one board members who are serving as president so they they' really want to give people more more support and help so this

106is what it's there any comments questions R call please Miss Martin yes Miss Owens yes Miss KH yes Miss Schwarz yes Miss Thomas yes president KK yes motion passes okay moving on to work session resolutions uh we have a resolution for the disposal of surplus personal property um Mr Breeze Meister our director of educational Pathways will review the attached resolution and will respond to questions from the Board of Education Administration recommends the Board of Education approve the resolution for the disposal of surplus personal property any questions this is property related to Precision manufacturing from that's correct this is based on uh combining the two programs to a single site at South algen High School okay so essentially what happened is we took the best of the best of the equipment concentrated itself elent anything that

107was out of date or extraneous or um no longer relevant to the curriculum is up for adoption or sorry for auction auction any questions okay thank you next we have a resolution authorizing designation of a person or persons to prepare the fiscal year 2025 tenative budget Dr Anne Williams Deputy superintendent of operations and Dr Frank Williams assistant superintendent of finance will review the resolution authorizing designation of a person or persons to prepare the fiscal year 2025 tentative budget Administration recommends the Board of Education approve the resolution and you gave us a budget timeline which is helpful so thank you you're welcome any question questions on this okay thank you thank you uh work session bids and proposals uh first this evening we have a bid from plan operations for Heritage Elementary School and Horizon Elementary

108School elect electrical switchboard replacement and emergency generator installation and Lord's Park Elementary School emergency generator installation projects 87998 and 1153 Miss Waldo director of plan operations will present the attached proposal and will respond to questions from the Board of Education Administration recommends Award of the lowest responsible bidder Newcastle Electric Incorporated in the amount of $1,797 th000 and requests authorization for District administration to execute related documents this expenditure will be charged the operations and maintenance fund the cost is included in the budget for the 2023 2024 fiscal year any questions okay thanks uh we have another bid from plan operations for Ronald D O'Neal Elementary School ceiling and lighting Phase 2 project 1404 Administration recommends Award of the lowest responsible bidder hap Builders Incorporated in the amount of $824,500 and requests authorization for District administration to

109execute related documents this expenditure will be charge to the operations and maintenance fund the cost is included in the budget for the 2023 2024 fiscal year any questions okay moving on another bid for plan operations Elgen High School auditorium house lighting and Stage rigging replacement project 249 Administration recommends award to the lowest responsible bidder FH paion in the amount of $3,100 th000 and requests authorization for just District administration to execute related documents this expenditure will be charged to the operation and maintenance fund cost is included in the budget for the 20123 2024 fiscal year are there any questions okay next to bid for plan operations for teft middle school first floor painting Administration recommends the word to the lowest responsible better go painters Incorporated in the amount of 8,654 District administration to execute related documents

110this expenditure will be charged the operations and maintenance fund the cost is included in the budget for the 2023 2024 fiscal year are there any questions another proposal for plant operations Canton Middle School entryway replacement Administration recommends the approval of the proposal from crystal glass Corporation in the amount of $36,500 and requests authorization for District administration to execute related documents this expenditure will be charge the operations and maintenance fund the cost is included in the budget for the 2023 2024 fiscal year are there any questions okay next next is a proposal from plan operations for the lease of turf tank GPS Sports field painter Administration recommends approval of the proposal from Turf tank in the amount of $81,500 and requests authorization for District administration to execute related documents this expenditure will be charged to the

111operation and maintenance fund the cost is included in the budget for the 2023 2024 through 2028 2029 fiscal years any questions so this this fascinates me this is like a Roomba that paints football fields that's exactly how I described it it's it's a it's a little GPS controlled painting robot that is going to be just an amazing Edition a lot of our neighboring districts are using them at their high school so we're very excited and we'll use it all all the high schools we use it at all the high schools yeah it we is easy to transport or it is it's it's small enough and then we'll have one person on our grounds Department assigned to that and then the rest of the people who had been spending that time painting those fields will be

112able to do a lot more good work great thank you any other questions all right continuing another proposal for plan operations age and obsolescence fan purchase Administration recommends approval of the proposal from Curry Motors in the amount of $16,600 and requests AU authorization for District administration to execute related documents this expenditure will be charged to the operations and maintenance fund the cost is included in the budget for the 2023 2024 fiscal year any questions okay moving on all right uh we have a proposal for football helmet and shoulder pad replacement and reconditioning uh Dr Frank Williams assistant superintendent of finance and uh Mr Caleb Carter South Elgen High School athletic director home of the state Champion co-ed storm cheerleading team are here to present the attached proposal summary and will respond to questions from the

113Board of Education Administration recommends approval of the proposal from Ry Dal in the amount of $121,700 eight cents and requests authorization for District administration to execute related documents this expenditure will be charged to the education fund and the cost is included in the budget for the 2023 2024 fiscal year I there any questions yes um so on uh it's page three so the reconditioned recertification costs they vary per unit is there is it because the helmets and the pads are different at each school or is there a reason that the there's a different per unit cost uh the helmets are different so um obviously different sizes um different condition at the helmets in and the just the actual different type of helmet um and then shoulder pad sizes vary as well okay if that makes

114sense no that does make sense so You' literally just looked at each piece of equipment and like we need to recondition 20 size Smalls 30 size triple X whatever every year yep yep okay that's why it doesn't add up all right thank you yeah no any other questions okay um thank you moving on work session contracts over 25,000 uh can now yeah uh we have a change order from plan operations Illinois Park Center for early learning fire alarm replacement project 1 Z to did I skip it oh service oh sorry I skipped one I apologize let me go back still miss Waldo uh we have a contract renewal for plan operations for electrical on call services uh Miss Waldo director of plan operations will present the attached proposal and will respond to questions from the

115Board of Education Administration recommends approval of the contract renewal with Peter's electric and technology for electrical on call services and requests authorization for District administration to execute related documents this expenditure will be charged the operations and maintenance fund the cost is included in the budget for the 2023 2024 fiscal year I any questions hey thank you now change all right now we have change Ord ERS thank you all uh we have a change order from plan operations for Illinois park early uh Park Center for early learning fire alarm replacement project 1029 uh attached is a change order and Miss Waldo will respond to questions from the Board of Education Administration recommends the Board of Education approve the change order from iwire Technologies LLC in the amount of minus $40,000 any questions okay next we have

116a change order for plan operations for lin high school north parking lot and drive replacement project 272 Administration recommends the Board of Education approve the change order from Schroeder Asphalt Services Incorporated in the amount of minus $ 69,4 N9 are there any questions okay so since that is the last item I would entertain a motion to adjourn so moved second roll call please Miss Martin yes Miss Owens yes Miss con yes Miss schw yes Miss Thomas yes president K yes weed at 8:55 pm.