Board Meeting - December 18, 2023

001to resume the December 18th E46 Board of Education meeting if people could please stand for the Pledge of Allegiance unes jusice hey the first item on the agenda is strategic plan report Dr Johnson uh thank you Madame President and the Board of Education this evening uh to begin we have an equity update so this evening Dr Teresa Lance assistant superintendent of equity and Innovation along with Miss Lisa Jackson director of diversity equity and inclusion will provide the Board of Education with an update on our Equity plan Dr Lance and Miss Jackson will be joined by several staff members I'm going to do my best to include everybody that they have indicated who will be participating tonight um but if by chance doctor Lance that I have missed someone I'm gonna let you introduce them okay

002so we do expect to be joined tonight by Miss Banks director of perill and instruction Mr Bell coordinator of climate and culture I should say formally and uh newly a coordinator within our assessment accountability office Mr Flatley the Prairie View Elementary School principal Lisa Baron jenko Streamwood High School assistant principal of humanities jacqulyn Johnson coordinator of lit literacy and libraries K12 Joel paa Creekside Elementary School principal Dorene Roberts coordinator of Career and Technical education Sarah s dream Academy teacher Monica rosika Stout coordinator of multi-tiered support system and Zarah toahir social tional support specialist Dr Lance and I know I I did not include our esteemed Scholars next to you well don't worry because they are ready to introduce themselves when the time comes so thank you perfect well good evening superintendent Johnson board president cerr

003and Board of Education members thank you for the opportunity to provide you with an update by Equity plan 2.0 as superintendent sh Johnson shared I'm joined at the D by several equ Equity pillar leaders also referred to as Equity ambassadors and my colleague Lisa Jackson I want to also acknowledge many of our Equity ambassadors sitting in the audience tonight if they could stand and those who are watching online this plan has been years in the making and we could not be here without their expertise and they're not standing and more importantly our time our Equity ambassadors so thank you team for being here this evening our intent tonight is to present an update on Equity plan 2.0 however before our Equity Ambassador leader share Snippets of the plan my colleague Lisa Jackson presentation not sh

004we are working on getting the presentation up and and running yeah all right sorry for the delay you so would you like for me to pause for one minut absolutely we're waiting three and a half years for this yes we will pause yeah thank you all for your patience this evening right I I won't start the intro over we'll go to slide two when it comes up slide two thank you we'll just pretend that that worked out really well our intent tonight is to present an update on our Equity plan 2.0 however before our Equity Ambassador leader share Snippets of the plan my colleague Lisa Jackson and I will share how we arrived at Equity plan 2.0 by brisley going through the first several bulleted items on the screen this slide depicts the pillars of

005our u46 strategic focus it is worth highlighting for the board and our audience that there are two notable changes to the pillars the first is Student Success previously this pillar was referred to as student achievement and intentional focus on Student Success rather than student achievement illustrates that we want our students to both have access and opportunity to participate in rigorous courses such as accelerated coursework advanced placement gifted dual credit and IB we contend that Student Success is a result of a myriad of factors including every adult embodying high expectations for all students additionally prior to our Equity audit in 2021 we did not have the words culture and climate paired with Community the impetus behind this change is to ensure we are creating spaces of belonging inclusivity and an eradication of exclusionary practices for our

006students later you will have the opportunity to hear from My Equity ambassadors who are charged with leading each of the pillars you see depicted here due to the magnitude of the work we divided students success into two areas Elementary and secondary we also separated out culture and climate from Community engagement you will see that we have more than 80 committee excuse me 80 Equity committee ambassadors and for the first time we have student representation from each of our high schools as you know we take a plethora of pictures in u46 and this image is just one of many that we hope illustrates how much we value student voice with the efforts of our Mentor program facilitator who is in the audience tonight miss Mel right we were able to Garner student representation on our Equity

007committee this is the most since the Inception of writing Equity plan 2.0 this one picture is from our first Equity committee meeting of this school year tonight you will have an opportunity to hear directly from a couple of our student ambassadors on their experiences of serving on the equity committee and I'd like to introduce to you Francisco thank you Dr Lance I'm Francisco Valdez and I'm a sophomore elen High School where I sit on the Executive Board of class of 2026 student council and I'm on the student secondary success pillar I want to start off by thanking you all for making the effort and commitment for being here tonight I would also like to thank thank you all for giving me the opportunity to speak before you and share what my experience has been like

008on this committee I was able to learn a lot not only about how our district intends on implementing these strategies and new policies to try and give lesser represented groups opportunities and awareness for higher level classes but also opportunities to advance our education as well as from other students on the committee and their experience in these AP advaned classes I really do feel like I contributed to the final plan and helped flesh out details that can help future students and members of the education Community now I will turn it over to my fellow student ambassador Amman thank you Francisco hello my name is imman syes I'm a senior at South Elgen High School while I am I am the co-president of the blackan union and I am on the effective and engaged staff pillar the

009equity committee has helped me become more involved in a district as it pertains to diversity and inclusion during the meetings I heard I heard many different staff talk about certain conflicts that I feel the district needs to pay more attention to such as teaching more diversity to students that would help us understand and appreciate all different cultures I focus more on discussing diversity directly to the schools specifically the staff to student ratio in terms of color I will now turn it over to Mr M Miss Jackson thank you Miss while Dr Lance stated that this has been years in the making I will provide you with more detailed picture of the work and accomplishments starting from year 2020 to 2021 that first year of crafting the equity plan 2.0 consisted primarily of collecting and analyzing

010our data as a team of equity ambassadors the following year we collected additional data via an external Equity audit developed data summary statements and conducted a root cause analysis during 2022 2023 we identified our major Improvement strategies implementation benchmarks and action steps as well as collected feedback throughout the district based on the feedback that we received and findings and recommendations from the equity audit we use this school year to update and revise the plan accordingly which allows us to present to you what we feel is an equity plan reflection of the needs of the community in order to approach our Equity efforts with a thoroughness we have also engag in professional learning through book studies Street data allowed us to recognize how essential it is to capture qualitative data especially from the voices of our

011students in Reading why race and culture matter in schools we examine our how bias and expectations impact achievement and opportunity gaps and this school year we we are unpacking ratchid demic in order to better appreciate our students as they bring their authentically amazing selves to school each day uh this this visual displays the ladder of inference as we climb through this process it is a picture of our intentionality to slow planning down to not jump to conclusions or assumptions and to create a plan that is reflective of the challenges we must face to understand the data what it represent presents and includes this guidance helped us to be more transparent regarding the assumptions conclusions and beliefs that can be held about the data and to work to disentangle them from what the data actually represent

012we then felt comfortable moving for towards creating action steps some of the board members here and many others in the audience may remember or have participated thank you in 2021 2022 uh Equity audit it is a good chance you uh uh it's a good chance you uh do because the Auditors interviewed over 210 students families board members and staff members and gathered just over 22,000 survey responses from these same groups they observed classrooms at every great level and evaluated 1583 student artifacts while visiting each building within the district they reviewed over 200 documents which included our data and District policies all of this was done in an effort to inv investigate the extent to which we are supporting and assuring equity and equality in our treatment of and services to students and staff and meeting

013the goals set forth in the district Equity plan Dr Lance recently the equity committee adopted a theory of action which helps us connect our intended actions with the desired outcomes after several iterations and feedback from members of the equity committee and the superintendent's cabinet we have adopted the following theory of action when we Implement Equity plan 2.0 with unquestionable intention and focus on the action steps and implementation benchmarks then we will create a school organization that is Equitable in both practices and outcomes leading to every student having a sense of belonging and that every youth 46 student graduates ready for college career and Civic life before I hand the presentation off to our Equity ambassadors I would like to provide context albeit briefly about the layout of equity plan 2.0 the plan addresses several components

014a goal or goals that are written strategically and are measurable we hope both attainable and realistic and lastly timely the plan will have major Improvement strategies which we refer to as Mis these are highlevel strategies that have met will eliminate root causes the team identified during the 2022 2023 school year the plan also has several action steps which are chunked into smaller bite-sized pieces aligned to the major Improvement strategy or mis one of the most critical components of the equity plan 2.0 are the implementation benchmarks the implementation benchmarks are what these committee members Equity ambassadors will monitor to ensure the action step has been acted upon and quickly the time frame and resources will vary depending on the action step some action steps will take longer to accomplish than others on average however we would

015like to see a 45-day implementation of the action steps finally as we progress through the work the status May read completed not started or in progress this image is an example of what the layout of equity plan 2.0 will look like once finalized and we intend to wrap up the plan before spring break before spring break now I would like to turn it over to the leaders of pillar one Student Success for elementary schools Mr Paul Flatley well thank you thank you very much Teresa I appreciate it hello Board of Education our committee communities and U 46 employees I am the principal of Fay review school and have been on the equity committee since its Inception tonight we will share with you our pillar 1 a math and literacy goals as you have heard we've

016been working on plan 2.0 for a few years and have lots of data to come up with our goals this past year we reviewed the equity audit to make sure we incorporated their findings each goal is structured around Student Success for all students with an eye towards those students who have been underserved our African-American students students with disabilities and our English language Learners we want our students to have an average student growth percentile or SGP greater than 50% as measured by the spring Illinois assessment of Readiness or I assessment I would like to introduce our next presenter miss Monica Ruka Stout thank you Paul hello and thank you for having us here to present our Equity plan my name is Monica Rika Stout and I'm the Student Success coordinator for the district I am new

017to u46 and I'm excited about the work pillar 1A has completed thus far pillar 1A is focused on Elementary Student Success in math and Ela I will be sharing with you our major Improvement strategies for 1A which which are the highlevel strategies that if met will eliminate the root causes the team identified during the 2223 school year they are summarized as follows prepare students with the necessary math and literacy skills support students with appropriate taxonomy level and culturally and linguistically responsive tasks for all students Implement and monitor rigorous culturally responsive and standard align standards aligned common assessments I i' like to introduce our next presenter Lisa Baron jenko of pillar 1B thank you Monica and Paul um my name is Lisa and I serve as one of the assistant principes at Streamwood high school and

018along with Olga buio and Francisco we met earlier um I work on pillar 1B our two major goals our continuation of pillar 1a's work we identified two different metrics for Success at the secondary level placement in and success in dual credit Andor advanced placement coursework we know that these classes support student confidence skill development and ability to persevere through challenges on the screen you can see our overall goal is to make sure that our groups of students who identify as African-American Latin X as well as those who have IEPs will have equal opportunities to enroll and Excel in these courses our major Improvement strategies and action steps will allow us to close the gap in enrollment and success for all populations in u46 our first goal revolves around student enrollment and our second around student

019retention and success in our highlevel programming on the next screen you can see three of our many major Improvement strategies early on in the process we realized that we would have to support students by providing engaging curriculum that offers a chance to productively struggle with content and to develop the necessary skills for College and Career Readiness additionally we have various major Improvement strategies that build a network of knowledge and advocacy for our students finally we wanted to highlight our plan for a student mentoring program this structure We Believe will be important in providing students with leadership opportunities and a community of Learners it was also the part of our plan that our student representatives were the most excited about I think they're first second and third in line again these are just a sample of

020the strategies revolving around curriculum advocacy and community that are included in in our pillar 2B now I'd like to hand it off to Joel Pollock and Sara s of pillar two thank you good evening and thank you for the opportunity to be here tonight my name is Joel poic and I serve our community as principal of Creekside Elementary School we will First share our two goals within pillar two effective and engaged staff stemming from our Equity audit and research that illuminates the priority that all of our Scholars have access to and exposure to school Personnel specifically teachers and administrators that reflect the diversity of our student body our first goal is to sustainably increase the diversity of our teaching and administrative staff through intentional efforts over the next two school years resulting in a 5

021to 20% increase in a proportional Workforce that more closely mirrors the diversity of our student population within the area of Engagement our second goal is over the next two school years to increase engagement levels overall as well as across staff demographic groups reaching our vision and expectations for instructional Excellence strong positive relationships and inclusion at all schools we will see progress through our u46 Gallup voice survey in engagement levels overall as well as in specific areas of organizational respect and care for well-being that reflect our Equity priorities relative to our effective and engaged staff I will now pass things over to my phenomenal colleague SS to talk through the implementation benchmarks and major Improvement strategies that will help us reach these goals thank you Joel and thank you all for having us tonight my name

022is s SED and I am an elll English teacher at the dream Academy and this is my second year in the district so as you see we have four major Improvement strategies here two are for each um goal so through discussions we saw that it was important to implement a long-term Recruitment and Retention plan that focuses on the recruitment of teachers and administrators who reflect the student diversity of our district additionally we are we are developing and applying an inclusive and affirmative hiring process for all potential u46 employees that is reflective and representative of the student population now for goal two we are looking to create and Implement professional development plans that are reflective of the district's Equity mission and vision that are embedded continued and mandatory for All U 46 staff additionally we will

023create and communicate and utilize procedures and protocols that address discrimination um that align with state and federal laws and protect all stakeholders thank you very much I would now like to introduce my colleague in pillar 3A culture and climate zah terer and David Bell thank you thank you sarel good evening my name is Zara sahir and I am the social emotional response team specialist for the Elgen Network I also have 23 years of classroom teaching experience 18 of which have been here in school district u46 I've been a proud member of the equity committee since its beginning over the last few years pillar three has worked diligently to create two goals the first is to increase our student sense of belonging across all racial demographics as measured by the annual Panorama survey currently our highest

024percentage is at 48% we would like to increase that to at least 60% by the spring of 2026 our second goal is centered around reducing the risk ratio of overidentifying African-American students with an emotional disability eligibility my pillar co-leader David Bell will walk you through our major Improvement strategies next good evening my name is David Bell and I'm the coordinator of culture and climate we have several major Improvement strategies to support our two goals previously outlined by Zera for our first goal we have proposed major Improvement strategies that will create the structures and mindsets needed to positively impact students sense of belonging such as creating a professional development plan for all staff that is modeled on the recommendations from the equity audit as well as continuing to roll out restorative practices training throughout the district

025we are also looking to Leverage The instructional empowerment conditions walk tool to create look Force for a welcoming and inviting environment in all areas of the school as well as creating awareness and opportunities to celebrate student Traditions customs and holidays reflective of their populations finally our major Improvement strategy for addressing our second goal of reducing the risk ratio of overidentifying African-American students with an emotional disability is to monitor the already existent comprehensive coordinated early intervention services disproportionality plan to ensure it is implented with Fidelity I will now hand it over to Jackie Johnson to discuss pillar 3B Community engagement thank you David my name is Jackie Johnson I'm the coordinator for literacy and libraries I'm a new member to this team but I am happy to lead this pillar both as an employee of the

026district a parent and a Community member our major goal speaks to engaging parents and increasing their connectedness to our buildings from 46 6% to 55% to match those of the districts surrounding us we will measure this through our five Essentials goals um parent survey next I'll share with you our major Improvement strategies as our pillar members made inquiries around this making our families more engaged we really look to ISB for guidance as they have as one of their leading markers having a family engagement framework so that's our first step followed by having that framework and making sure we have a shared Vision across the district we will then look for making sure that we have methods of communication with all of our families so making sure that we are reaching them in every way possible

027that works for them followed by making sure that our buildings are welcoming environments that when our families walk through the doors that they feel welcome and a part of the school and then also being a part of making decisions my colleague Dorene Roberts will now share with you information specific to pillar four thank you Jackie I'm Dorian Roberts uh u46 graduate a Community member a parent and now the coordinator of Career and Technical education in u46 rounding out our Equity plan 2.0 I will close out with the fourth pillar in u46 our moral imperative is to change until all of our systems work for all of our students pillar four excellent efficiency and accountability aligns to the moral imperative ensuring our systems and processes work for all of our students pillar four is comprised of

028three goals the first is making curriculum and resources easily accessible for all instructional staff and in turn accessible and available for all students the second Works towards eliminating barriers like fees and transportation that prevents students from participating in programs and activities and the final goal includes fostering a culture where our financial Systems Support our moral imperative our group chose to address these areas with the understanding that organizational Improvement is ongoing the recommendations or the major Improvement strategies in pillar four address key recommendations from the equity audit these include improving access to resources and assuring resources flow to the greatest area of need measuring program effectiveness defining processes and explicitly allocating resources to level the field for our students with the greatest need and now I'll turn it back over to Miss Jackson who will share

029our next steps thank you darene our next steps begin with finalizing Equity plan 2.0 as a means to do this we will meet with all central office leaders so the plans action steps and implementation benchmarks they Cascade across the district we will also identify and communicate transparent measures to monitor implementation benchmarks and lastly as we strive to provide opportunities for all stakeholders to find their entry point towards be being an equity Ambassador we will harness the newsletters of the superintendent the assistant superintendent of schools the executive directors and the department of equity and Innovation as channels of communication and that concludes presentation thank you for your time and attention thank you we'll take questions from the board at this time thank you very much for great and detailed presentation that was great do board members

030have any questions John it's all of course I do I should get the pillar leaders up here to answer all those question well and that's so I'm gonna feel bad I mean I'm gonna try I try to organize by slide um so one thank you I greatly appreciate that um especially in the early pillars pillars one and two where it deals with student growth and success that you guys are putting down some hard numbers for us to work to which personally I think that really helps us stick with goals and work as a district to know what our end cath is versus just we're going to improve like that's very open-ended and I think this having set numbers helps everyone understand the plan so pillar 1 a so slide 13 would be my first question

031so for Math and literacy we are aiming for a student growth per student growth percentile greater than 50 um so I guess my question would be how did we come up with 50 as the goal how does that compare to State and how does that compare to nonidentified students in this District if that makes sense yes and I'm going to have pillar 1 a um in particular U Miss Banks and Paul um and Monica to come up I will say that um this plan is been several iterations in the working and I want to commend the executive directors in the back because our original goal they said wasn't lofty enough um and it really started to get us thinking about if this is about Improvement then we should be thinking about growth and growth for

032all so want to thank the executive directors for that and how we came up to that so thinking about we have so many people a part of the equity committee at the peripheral level so we actually reached out to Matt rundi to give us some additional data to help us so sort of narrow in on where we should be but um Miss Banks or Paul or Monica do you want to respond further so I would say that we looked at the IR data that we have had for the past few years and we saw where we were at where we needed to grow and we wanted to make sure that at least 50% of our students were growing and so we got the data from the I and other assessments that we've taken well we

033want all of the students to grow it's 100% St so the 50th percentile is the average growth for the St yeah okay so that is the state average it is okay and then um and not sure if my second part of that was clear so when we're saying so obviously for this we have certain groups of students identified are we saying that our other groups of students are already at an exceeding 50 and this is closing the Gap because I want to make sure that we are making yep right growth towards all of our students being at an equal level and we're setting that process up right so we absolutely want to see all of our students succeed so I would say and I think many of you know this already by looking at is

034at our ISB report card that we certainly do not have 100% of our students who take the IR at that level but we feel confident with our work with instructional empowerment as well as all the work that's been um underway since then that we're going to get there pillar one 1 a and 1B they are intentional with these particular student groups because unfortunately we have under underperformed in comparison to but the goal of course Miss Martin is to make sure that all of our students are growing I I just want to make sure and you talk about not being lofty enough I'm trying to make sure that we are also like so I don't off hand I don't know the numbers so I'm just making sure that the numbers we set are putting these students

035on path to be right like with everyone else so when you're talking about lofty goals I think that's my point I'm trying to make sure that our end goal is lofty enough so that like we're not just improving these students but we're getting them to yeah absolutely and we can provide additional data for the board at a later time if you'd like I I think what you would find though if we were or when we are able to move all students to at this point um 50th percentile better as measured by the I are you would see that we wouldn't have any targeted or comprehensive sites or student groups as currently does by the state okay so the first goal is to make sure that all of our students have access to and are growing

036at to maintain the pace that is the norm across the state of Illinois currently if we did that we would eliminate all of those other groups and schools that we've identified for either being targeted or company let's live at this time okay so to do that though I think to your to your other question is Martin that does mean that in some places we have greater gaps than others in order to close to do that work okay thank you you want you want someone else to ask question or anyone else have I'll go back to Don okay Veronica question based on this so is it possible for us to get data at all to see what that dump is that [Music] weing that you know average of the district but then also by right so

037I would love to know like because I just remember the years past with other goals we many years ago where you know we were expecting a huge that was almost unrealistic and I'm assuming that's not happening but I would love to know like 30% in a couple of schools and 50 [Music] or we can get that yeah we absolutely have the data yeah as we presented all the information for you with our school designation that's where that data so we can certainly provide that data and then identify for you as well um how close we are in some of those schools and with some of our student groups that have been identified for targeted or comprehensive that that would be great thanks Kate um so kind of actually since you hit um slide 13 and

038then continuing through the presentation I I had a question and I think I'm re still struggling with how to word it properly but several times you reference students with disabilities students with IEPs and I'm wondering not every kid who has an IEP or has a disability takes these standardized tests because it's written into their IEP Etc you're all not in your heads I know you know this part perhaps all of our our families community members don't how are we adjusting isn't the right word but how are we accommodating how are we ref looking at that data when we're also taking a whole percentage of of those students out of the mix entirely like what are we going to do and and conversely then what are we doing for the kids who have IEPs who don't

039take these standardized tests how are we measuring their success um how are we setting them up for success I realize my question has has been somewhat nebulous um welcome to my brain but um like how are we supporting those kids maybe who don't take these standardized tests where are we making sure that they're successful as well yes so what you gonna say yeah so I think part of it too is an acknowledgement of that which is why our theory of action is college career and Civic life so acknowledging the fact that we have a percentage of students who don't take the I and may not go to college they may have a career but more intentionally that we're being focused on a group of students who may not take the test to your point so

040when we think about success we absolutely have to pay attention to their IEP so what are the goals so individualizing success for one student can look different entirely different for another student based on their IEP goal I think the other thing um in superintendent Johnson alluded to this previously but when we think about the work at South Elgen High School to come think about expanding our career um our CTE Pathways for our students with an IP those are some of the things that we're paying attention to so we do not lose or leave any child behind when we think about what are the metrics that we're trying to hit if I could follow up again Dr Johns before I say anything like just to push back a little bit on what you said that sometimes

041kids are not cognitively able to to take these standardized tests but that doesn't mean that they're not cognitively able to have a career that's right right it may not be the career that most of us in this room would find would would be would be the right career for us but it can still be a really fulfilling career for these kids so I want to make sure that we're continuing to look at things like customized employment and and really following these kids through the transition program making sure we have enough job coaches we don't have enough job coaches in the district um you know those kinds of things so that all of our kids are successful by the definition that matches them right does that make sense absolutely absolutely and I think that was what

042I was alluding to when superintendent Johnson talked about the transition program yeah hopefully to expand at South Elgen high school but you're right so I made the note around the transition and job coaches because if we do not have that currently embedded in the plan we want to make sure that we don't lose sight of that right right because what we need is for these kids to have a fulfilling job no matter what it is abely you know greeter at Walmart is a fantastic job and can provide a real level of Independence for certain kids absolutely thank you thank you but also thank you for all of this wonderful information I didn't lead off my question with an appreciation for everyone's hard work um and all of the details here so I do appreciate that

043as well if I may just um very briefly so I is rough throughout but we know that we have some students who also take the learning Maps alternative assessment as well so there there is another assessment um that's identified and then additionally when we look at the major Improvement strategies and this is perhaps a a consideration there but um when when we review those um major Improvement strategies we see that within those strategies we identify the monitoring and implementation of grade level tasks for Math and literacy and we reference that are the appropriate taxonomy are culturally culturally and linguistically responsive to all students that we could review some language there to also identify what developmentally appropriate as well within all those pieces so as to identify that we're reviewing the work we're reviewing the progress

044within courses to meet the the needs of a variety of our students questions so thank you for that feedback M Thomas mhm done right so I will now move to slides um 15 and 16 so pillar 1 b um it it's the focus on uh AP courses at our high school level and I know this is something that we've already been working on um is increasing access to APS and making sure counselors are helping students feel comfortable for signing up for APS um one of the things I am hearing however in the buildings is that there is a struggle that um some of our students while encouraged to enroll in these classes they may not have been prepared prior to high school for the rigor that is the AP curriculum um and that leads to

045while we're trying to give students the opportunity it also is almost setting them up for failure to a degree and that is most definitely not something we don't want to tell students you have access but then they get there and they haven't been prepared for the Lev level of rigor for some of our AP courses um so as far as the major Improvement strategies number one mentionings mentions revising where applicable the curriculum can you ex kind of explain what curriculum that's refer to and how that would help the students be better prepared sure and and just to be clear these are only a few of our major Improvement strategies so a lot of what you spoke about um we have dealt with especially with our second goal we really want to create a community of

046Learners where they're supporting each other we have major Improvement strategies and action steps that will support advocacy kind of wrapping around that student counselors other staff members in the building as well as um parents and Guardians we have a plan for a whole parent University which will in addition to supporting student knowledge and staff member knowledge of our cours workor um and the availability and kind of the onramp a courses or dual credit courses that might fit better with the students's interests we want to do that on the home front as well and and that goes along with our other colleagues that are working on engaging our community as well so to answer your question about the first hold on I usually take notes you got me um EXC so what we're talking about here

047is really a backward design yeah you know the College Board will will basically tell us as as will you know our SAT scores our PSAT scores and all those scores leading up the strategies the skills the rigor the grit that students need to develop in order to find success and for some students you know you can get into an AP class freshman or sophomore year some students that might be a goal you know for senior year they might need to work their way towards that and build some of those literacy and or numeracy skills that we know are applicable we also have the Dual credit side of things and our colleagues at ECC are really great about um helping us develop on-ramps for students in the academic or in the Career and Technical dual credit

048courses that will appeal to a wide wide range of students but I think the reason that our goal doesn't stop with attracting student students these courses is that we felt that second goal is almost more valuable like once we have done that we want to support students and we want our students themselves to support each other and um you know really build you know um a community that's going to push each other and that's going to be there when you know we need to enact that growth mindset thinking you know and and super seed some issues or problems they might see yeah if I can also add Miss Martin also um so pillar one a they are aware so that's our elementary they are very much aware of the goals of 1B so part of

049the um modifications that we're asking for we know that we have to do a better job at our elementary level so that when students arrive at middle and high school they don't feel like they're not prepared when they go into these more rigorous courses because we've done a better job of preparing them at the elementary level so for example right now we know that we have students sitting in seventh grade who can be sitting in accelerated coursework for math they are not but they will be come January because we don't want to set them up where they get into high school and that's their first time being introduced to accelerated math work so again the point is to start early so students don't feel like wow this is my first time in a rigor course

050and I'm just so just not prepared right so when this talks about revising curriculum it's it's really looking backwards like the work we're doing at the elementary level with the the standards and the different levels of rigor and making sure everyone's teaching right across the district and then I know that like math in the Middle School like you're talking about I know we're we're working to have more students so when you're talking about revised curriculum here and I'm I'm asking specifically because I don't want community members thinking when you talk about revising curriculum that we're revising the AP courses right right like I want to make sure that the community understands the clarity right because sometimes these things are are taken wrong um so we're we're really talking about getting our younger students working hard

051to get the younger students to where we want them to be corre so that when they're in high school there's more opportunities and they're more comfortable taking those chances um and I would agree 100% the goal too with the increasing the retention it it it's one thing to G students access to APS but if they're getting C's and D's it yes passing the course but they're not building confidence right like if you're not so I like the idea that we're um working to increase um support within the high schools especially currently as we're trying to increase but also support so I'm glad that it's not just getting them in that we're acknowledging that there is much more need for the support once they're in those courses absolutely absolutely thank you thank you and since we're

052on pillar 1B I'll ask I'll ask my question I'll do a followup wait till the end ready for more okay and I think you touched on this one of our issues is not only having kids having access to dual credit and AP but believing that they it's for them because we have kids who think well I'm not going to college why should I even worry about that especially if there they would be a first generation college student I a number of us were at the um a community lunch a few weeks ago the speaker was a young lady graduate from E46 who's quite successful in television in Wisconsin but she said she never considered College till I think her senior year and finally you know just was you know was her she wasn't going to

053do it I mean no one in her family had how do we reach those people how do we reach their families I think you touched a little on that so one of the things that I'm very excited that we are adopting in the secondary side of things is called School links um it took over for a program called Naviance which um we're really happy that School links is here um and what it does is it allows it allows um students to start goal setting and I believe the district is starting that implementation in sixth grade and our students were really key in helping us understand that sixth grade was a time when students could start recognizing their strengths their needs and their Poss ible Pathways um School links includes everything from virtual college visits to

054surveys to get to know yourself to and it you know it modifies towards what you're moving towards so I think our goal is not to you know try to give students a pathway it's to try to support them in finding their pathway or two Pathways or three you know so that by the time they're they're coming into senior year and they're going to start pay P for Education um that they really know what they can do um and they they have a pathway to achieve their purpose thank you other questions Don so I have one final one and this is um so this might even be more for the board than it is for our Equity team so one of the things that I'm going to say bothers me a little bit is that our

055Equity plan is not just our strategic plan right that we actually have two different documents we have a strategic plan that we need to work on WE we've started this discussion but our Equity plan is it's kind of like the steps sister it stands by itself it's not just part of here's our goal for the district sorry just hit my microphone I probably like here is our goal for the district right like the main like this is kind of Standalone so I guess my question and it's whether it's for the board or what our team would like to see is do we I mean this is this is laid out really well it's a nice example for what a strategic plan would look like you know like the way it's done you think so yeah

056I think it looks good um do we look a big picture at better incorporating our Equity plan within our new strategic plan document instead of it being Standalone like I would personally like to make sure our teams are better integrated so that whenever we're doing big pictur strategic plan work that it's our Equity team is always at the table and it's not here's a Str plan and then here's the equity plan now I don't know how that works with all the work you guys are doing but I wanted to bring it up especially because we have the oh my gosh the Strategic plan work of company yes so that's more of a board maybe a board discussion but I wanted to put it up I think that's a good discussion to have because we are

057inching toward doing something with the Strategic plan but I I had the same thought when I was reading this it's like oh this a strategic plan so that was it it's more I just wanted to put it out there for for everyone to think about how they how they better link so that it's not so that all this great work isn't just out there that it's it's better integrated with the district as a whole absolutely and I guess I have a question too in terms of how this plan impacts other areas of the district for example you may be looking at changes to curriculum and resources to make math and literacy in the Elementary grades more rigorous yes that gets you involved with other committees in the district I mean it really is is very

058widespread so yeah it it is and I think that really speaks to why we have so many people on the equity committee like some folks might think that's way too many but we wanted to make sure that we had ample representation um again you know the executive directors all of the superintendent's cabinet is a part of the equity committee and that's important because was once this is done we're going to need all boots on the ground in terms of implementation and not just implementation but monitoring and accountability of so as well as students yes well we look forward to updates oh I'm sorry just S I have a committee representation question have you seen an increase in parent participation with the equity committee and um have there been parents um with students with IEPs or

059disabilities that they actually make that known that are part of the equity committee yeah I'll have to turn to the pillar leaders I know we have parents but I don't know if they speak specifically around IEPs anyone I don't recall them speaking specifically about their students but more as their role as a parents and what they receive okay I think it would be good to um and thank you for all this work this is this is awesome work um just to tie into that perhaps working with um the cac's specialized student services committee it's a small committee but they may help to be able to bring more parent representation in that specific area to be a part of the equity committee as well perfect thank you so just to to tag in on the um

060the conversation that Miss Martin brought up about um the the work that we need to do with the Str strategic plan um it would be great and and I'm going to say this and Matt romani's ears are probably going to be ringing but you know we can look at the the I data on the Illinois report card and we'd have to go through by school to see what the what the growth rates are for each you know for the school as a whole and all of the different demographics and then you know kind of look at that that for the last five years that they have data on um on our dashboard that we have as board members we can see I performance but I don't think unless I'm missing it that growth is on

061there and so some of these things where we are looking at those measurements that you all have in the Strate in in your in the equity plan if we could also have some alignment on our um dashboard so that we're kind of looking at the same thing that would be great um and I I just want to recognize and Dr Lance you you just spoke about this the the number of people that are on that are Equity ambassadors it's great to see that we have student involvement it's great to see all the community members I'm looking through that list and I see some some names that I recognize they see a lot of names that I don't recognize which is also great right because we're bringing in a constant rot of people right that that

062have you know some people I think have been involved with the district for a number of years and it looks like there's some new faces as well so that's great um and I just want to recognize and and commend all of you for that work um I know this is this is a lot of work um and I I I really appreciate all of the the involvement and all the work that's gone into this so thank you thank you and if I can just acknowledge um my predecessor um Ron Raglin the late Ron rag and his wife is in the audience so I just want to acknowledge her and thank her thank you thank you okay next item Dr Johnson uh thank you madam president of the Board of Education our next strategic Plan update

063is the facility planning update this evening uh Dr Anne Williams our Deputy superintendent of operations and Mr Brian Lindholm our chief of staff will present to the board of education and update on facility planning and as they uh prepare to get started tonight I think it's very fitting that this update follows our Equity uh Plan update as well so this evening as we continue with our work uh we're excited and pleased to be able to share with you plans and recommendations to try to provide newer accessible more updated more flexible learning spaces for as many students as possible across school district u46 and it's certainly an honor to be part of this work and to revisit this work for the first time in in many years across our school district I want to start with

064some thank yous as well this evening I want to thank the board of education for your very robust uh vision and the mission uh to enhance our instructional spaces I want to thank our extensive u46 teams for your commitment to this and and that's wide sweeping when I talk about operations teachers Administration so many have participated uh in our unite 46 but so many have also been incredibly gracious as they have welcomed us into their buildings into their classrooms uh into flexible learning spaces often times with a question are you here to do a rigger walk and we say no we're here just to look at the learning space and so I really do appreciate uh so many again just being so welcoming I want to thank our unite uh 46 teams and the work

065around unite 46 I want to thank our communities as well for really in embracing this work it is truly an exciting opportunity to be able to look at our instructional spaces and have conversations about how we can do more to align our instructional spaces with the instructional strategies and so much of what you just heard about really trying to push and enhance instruction push those opportunities and access for our students across all grade levels across all programs across all communities so that our students are growing they are achieving and they have access to all of the programs that we just talked about whether that be dual credit whether that be advanced placement whether whether that be career um and job training military the goal is to do the most that we can for all of

066our students across u46 so very pleased tonight to see this uh update come forward so with that I'm going to turn it over to Dr Williams and Mr LOL thank you Dr Johnson good evening and thank you for the opportunity to provide another facilities update as we continue our our work on the unite 46 initiative tonight's update is a continuation of what was shared last week and will include specific recommendations to address the facility needs in our elementary schools earlier this fall the Board of Education approved significant capital projects to address the facility needs in our middle schools in support of the shift of sixth grade to middle school this was an important step in implementing the facility recommendations approved by the Board of Education last year through our Unite 46 process one of the

067major goals of the work and something we have wanted to do for many years is to move to a sixth through eth grade middle school model so while we are ve so while we have very real needs in our elementary schools including a few that were built in the late 1800s we need to make sure that we get this transition right for our students this transition of our sixth grade students will also free up significant space in our elementary schools to offer more prek classes as well as allow us to consider retiring or consolidating some of our oldest buildings we acknowledge that the original unite 46 recommendations called for addressing Elementary needs first based on the facility audit Audits and findings from the facility master plan conducted by the architectural firm DLR group however even

068while these recommendations were approved we heard concerns from both community members and our Board of Education that we needed to be careful to not neglect the needs of our middle schools particularly as we prepare for the major shift of sixth grade over the past year we spent a lot of time in our middle schools and feel that we have now put together a plan that will ensure an equitable and amazing experience for all of our u46 students this fall we have been following the SIM process to review the needs of our elementary schools tonight we are providing an update to the Board of Education with recommendations for several of those schools to either rebuild renovate or retire along with the supporting data and and logic we are using to arrive at these recommendations it is

069important to acknowledge the level of funding that has been allocated to the approved middle school projects and the impact on what we will be able to invest at the elementary level this consideration is built into the recommendations we will share this evening if you recall the unite 46 Plan called for a total investment of up to $380 million with $179 million coming from the referendum that was approved by voters and the remainder coming from reserves and other funding sources on this page you will see we have almost $200 million allocated to the middle school projects this is in addition to the conversion of hwk Hollow Elementary School into a middle school that was approved and funded from reserves prior to the referendum passing in April we also have a placeholder with a cost to be

070determined for updates we'd like to make to our other middle schools such as updated front entryways science labs and Collaborative Learning spaces please note these totals also include the impact of inflation we've experienced over the past 18 months since the original cost estimates were prepared during our referendum planning effort as a result the refined plan to support the shift of sixth grade to Middle Schools will require investing more in our middle schools than originally anticipated this means we will need to be strategic when determining which elementary schools will be renovated or rebuilt we have held three unite 46 Community engagement sessions this year and have received valuable feedback for moving our schools in the unite u46 plan forward your feedback has been an important data point for our decision making this slide highlights some of

071the major themes we have heard many of which reinforce the original unite 46 recommendations first the importance of putting students first and maintaining continuity in student relationships from elementary through high school was identified this is something we've heard loud and clear and are working into our boundary scenarios by trying to have cleaner feeder patterns between elementary middle and high schools wherever possible second the importance of clear ongoing communication with parents staff and the broader Community was identified this is exactly why we've committed to continuing the unite u46 sessions through through our journey as we see huge value in keeping our community informed and engaged through the entire process our community members also noted the importance of remaining mindful of the rich history of our schools and their role within our neighborhoods as we determine how

072to proceed with some of our oldest schools and finally our community members challenged us to increase Equitable access to diverse educational programs at more schools and to ensure sure that our schools are inclusive and accessible to all which is certainly something we can all agree to Aspire to at this point we will transition into a review of some of the dist District level data that is informed our work this is a slide we presented at the last unite 46 session that I think came as a surprise to many over two-thirds of our elementary schools date back to 198 80 or earlier even among our 12 newer schools the latest was built in 2005 so it is now almost 20 years old interestingly we did not build any elementary schools between 1977 and 1992 we did

073start building again in the mid90s through the 2000s mainly in the southern portion of the district to address the housing boom while we haven't had population growth in the last 20 years to support building more schools the needs of our existing buildings have certainly grown we are committed to making sure that all u46 students have the opportunity to attend school in a safe modern learning environment as you may recall these were the elementary and pre sites that were identified as priorities to renovate rebuild or retire Illinois Park our prek Center Washington law McKinley Handover Countryside Glenbrook Century Oaks And Parkwood we have started investigating each of these sites in more detail with one of our architectural Architects to affirm the initial unite 46 recommendations for each site tonight we are providing recommendations to the Board

074of Education after considering the architectural recommendations land availability and the latest enrollment projections for each of these buildings as anyone who has done major home renovations can attest in many cases the cost to renovate older buildings is much more expensive than new construction so that is also a consideration particularly for some of our oldest elementary schools that date back to the late 1800s another challenge for many of our older elementary schools is lot size many of our older elementaries are on very small lots that will not accommodate the recommended Green Space parking bus drop off zones and athletic fields our students deserve as many of our elementary schools are under enrolled now and will be even more so when we transition sixth grade to middle school we must make the difficult decision to consolidate some

075of our schools to improve efficiencies as we did with Garfield and hwk Hollow last year we are sharing these recommendations tonight to make sure students and staff have plenty of advanced notice to ensure a smooth transition to their new sites over the past few weeks a majority of our board members have visited each of these buildings while school was in session the time we spent in our buildings with our board members was really valuable as it gave us an opportunity to see firsthand some of the challenges these sites present to our students overall learning experience we were also able to hear directly from our building administrators teachers and even students about how well their building was serving their needs now we will summarize the findings from these visits to provide context for the recommendations that

076are forthcoming the picture on the right here shows how a conversation in what should be a hallway can impact instruction in two separate classrooms at the same time some of the other challenges identified are shown here the picture on the left highlights the low ceilings in some of our schools low ceilings can impact the level of fluorescent lighting in our instructional spaces the photos in the middle show some of our exposed Mechanicals in the lower level of some of our oldest elementary schools in some cases our youngest Learners are located on the lower level near these spaces and the image in the right is an example of a set of interior stairs leading to a classroom that is not accessible to all of our students or staff we've actually heard reports of entire classes needing

077to be relocated from rooms like this when either a student or a staff member has an injury that impacted impacted their Mobility this slide shows some of the cost associated with keeping a building operational there are operational costs such as utilities groundskeeping snow removal and security that must be considered these fixed costs typically run approximately $100,000 per year for an elementary school however there are also variable costs that impact our schools periodic maintenance cost costs including but not limited to projects for roof Replacements boiler projects hbac upgrades and repaving of parking lots must be considered while these projects do not OCC Ur annually in every school we schedule maintenance for all of our sites and set aside funds for unanticipated repairs that may occur like the pipe collapse that required extensive excavation at Lowry Middle

078School two years ago the estimated annual cost for maintenance and repairs of this nature is roughly $1 million but the total is likely a bit higher for our older schools as an example later this evening the Board of Education will consider a 3 7 million heating ventilation and air conditioning upgrade and that's coming from one of our newer elementary schools finally there are Staffing considerations each elementary school has a principal assistant principal secretarial custodial and Food Service staff at a minimum while some positions may vary based on the number of students in the school many positions are re required regardless of the number of student students served the salaries and benefits for these positions is estimated at roughly 700 $700,000 for an elementary school in total we estimate an annual spend of approximately $2 million

079to maintain an elementary school building it is worth noting that this estimate does not include teacher salaries Transportation cost student meals and other variable costs as those variable costs would follow the students should the Board of Education decide to retire a building it is also worth noting that we are not presenting this data to only show the potential savings if we are able to retire a school this data also illustrates how Staffing is considered as part of our process by identifying fixed and variable staffing needs we can plan to ensure that all positions are filled across the district when we open schools each August as an example after closing Hawk Hollow Elementary and Garfield Elementary last year every staff member at those schools who wanted to remain in u46 had a position at another school

080for this school year this reduced unfilled vacancies particularly in hard to find positions like dual language and specialized student services this is our opportunity to align our physical learning environment and Human Resources with our instructional priorities and objectives for student growth and learning outcomes we know the most significant factor in student learning is having a highly qualified and certified teacher in front of all students in u46 unfortunately we have sections of students without a highly qualified and certified teacher we will be able to maintain our current Staffing levels and make sure all of our students have a highly qualified and certified teacher in their classrooms by consolidating some of our classrooms this shift will also allow for our schools to provide multiple sections of programming at grade levels to support the social emotional development of

081all students while providing greater access to specialist programming and exploratory learning opportunities in updated learning environments to support this curricula this slide is a quick summary of the steps we are taking as we work through the recommendations to address our elementary school needs tonight you will hear recommendations on which buildings to renovate rebuild or retire as well as how many elementaries we will need given declining enrollment and the shift of sixth grade to Middle School these decisions all need to be made before we can begin redrawing attendance boundaries so the boundary work that I know our community is anxiously awaiting to hear about could start as early as January and we are certainly planning on involving the community in that piece through our ongoing unite u46 sessions now I will turn it over to Mr

082Lindholm who will provide additional information regarding those enrollment Trends and capacity utilization before moving into our specific recommendations for each School thank you Dr Williams uh so in previous sessions we've shared a lot of data describing the declining enrollments that we're experiencing in u46 due primarily to lower birth rates and fewer schoolage children uh starting school in the district this chart shows the recent enrollment history and projections for just our elementary schools and you can see the declines that we've already experienced on the leftand side of the chart and also see the continued declines we are projecting going forward the dash line in 2026 shows the drop when we transition our sixth grade students into our middle schools the important point to make on this slide today is that most of this decline is not

083based on speculative forecasts but actual data points that we're already experiencing today as you can see our elementary enrollment is already down nearly 20% this year from just 2018 and when we complete the shift of sixth grade to middle schools in 2026 you'll see another major decline that year as nearly 2500 more students will be pulled out of our elementary buildings and then if our forecasted enrollment declines continue we will have roughly 40% fewer elementary students by 2032 which is the end of the forecast period shown here however even if our enrollments begin showing sign signs of recovery and some of these outy years uh begin to flatten out sooner we will still be serving several thousand uh fewer students in our elementary schools and we will need fewer elementary schools to serve the 46

084Community as a result so closing Haw Hollow and Garfield this year uh was a start but we are at a point where we need to make some difficult decisions and to recommend closing several others as we continue with our facilities planning work the Illinois state board of education has established 450 students as the prototypical enrollment for an elementary school as part of its evidence-based funding formula this prototypical school size is based on research on the most effective School sizes and is part of the formula to establish the level of resources needed to effectively run a school if we do not retire any of our additional any additional elementary schools over a third of our schools will have an enrollment of fewer than 300 students by 2026 this would be well below this established Baseline this

085slide is another way to look at the significant enrollment decline that we've experienced in u46 in the recent past as you saw on the previous slide as recently as 28 we had 20,000 students across our 40 elementary schools for an average of 500 students per School in contrast if we don't retire any additional elementary schools we would have 38 elementaries operating with an average enrollment of 355 students in August of 2026 meaning a nearly 30% decline in average enrollment per School in fact we would only have a handful of schools remaining in u46 with 500 students in August of 2026 which which was the average just a few years ago and as we mentioned on the previous page we'd have over a dozen schools that would be operating with fewer than 300 students so now

086we'll examine the impact of our declining enrollment on our building's capacity utilization meaning the percentage of students attending each School relative to the number of students the building could potentially serve based on available instructional space our goal would be to have a majority of our schools shown in Gray meaning they were running around 80% capacity utilization so this heat map uh projects forward for our elementary schools to the August of 2026 um time frame and it shows um that due to declining enrollment and a shift of sixth graders to Middle School we're showing a vast majority of our schools in blue meaning they would be running well below capacity if we kept all of our current 38 elementary schools if we zoom in on a couple areas you can also see that we have clusters

087of elementary schools um that are almost predominantly shown in blue reflecting a low capacity utilization if we don't make any changes to the number of schools that we operate the area on the left represents schools in Elgen uh including eight elementary schools um that includes Garfield in this visual that was as we know was retired after last school year so when the enrollment of in u46 was as high as 42 2,000 students and we ran K through six in all of our elementary schools that was probably the right number to serve that portion of the district however in less than three years our district can R be more like 33,000 and our elementary schools will now only serve grades K through five so instead of eight schools serving this area our data indicates we'll need

088more like five or six schools in this area so closing Garfield was a start but tonight we will be presenting recommendations to close additional schools in this area you see the same effect in in the Square on the right uh representing the Eastern edge of our district as you see majority of the schools are all shown in in shades of blue you can also see how closely packed these schools are in a tight geographic area there are 11 schools in this area today but we are recommending that we'll eventually need more like nine schools to serve this portion of our district and then this slide is to further elaborate on the physical distance between some of schools in the zones that we Illustrated on the last slide in many cases we have neighboring schools that

089are a mile to a mile and a half apart or even less in the example on the right Parkwood Elementary and Laurel Hill Elementary are about 1 half mile apart on the same road in Hanover Park with ontarioville Elementary one mile south most of the schools shown here are currently serving between 300 and 350 students but they will see a major drop in 2026 when sixth grade moves to the middle schools and this is in addition to the expected enrollment declines across the district due to lower birth rates and smaller incoming kindergarten classes so as you can see in both of these examples we would have three schools that would be res serving roughly 800 total students if we did not do any consolidation this means these schools on average would be serving somewhere between

090260 to 280 students which would again be far below the four 450 student figure considered for a prototypical elementary school so in summary if we do not close any any additional elementary schools as I mentioned over a third of our schools would be operating with fewer than 300 students several of them would actually be closer to 200 students and many of these under enrolled schools are also in buildings that were scored the lowest by the DLR group in the facilities audits that were conducted in 2021 as part of our facilities Master planning process so we don't feel that leaving students in the existing buildings without any updates is an option we need to commit to either rebuilding renovating or retiring a majority of these schools to give our students The Learning Experience they all deserve

091because we don't have an unlimited budget for these facilities projects we do need to make some tough decisions and that's why our recommendations this evening include retiring um several more of our current elementary schools we do not expect that any of these changes would occur until June of 2027 after we've successfully completed the transition of sixth grade students into our Middle School schools and so at this point in our update uh I'll move into specific recommendations for each of the eight schools that we're identified the McKinley Elementary uh McKinley is one of our oldest elementary schools located in the Northeast neighborhood in Elgen due to its age condition and accessibility concerns McKinley was a school that was targeted to be rebuilt as part of the initial unite 46 recommendations however building a new school on

092the current location would mean working with just over two acres and would definitely limit our options so we have also been investigating possible alternative sites within the Northeast portion of Elgen to potentially build a new school this includes our earlier efforts to acquire the old Sherman Hospital property just north of McKinley at this time we are maintaining the recommendation that the current McKinley Elementary School building should be retired and that we build a new school in the Northeast portion of Elgen we're continuing to research sites in the area that we may be able to acquire with more suitable land of 5 to 10 acres to build this new elementary school as well as continuing to explore options to build on the current location and we hope to have a more detailed update in the near

093future Century Oaks Elementary in Elgen is positioned in northwest corner of our district boundaries it is one of our schools that was built in the early 1970s with the uh with a dated design an instructional layout that has not proven to be very conducive to Student Learning since there aren't really any hallways in the instructional area of the building students and staff often need to walk one through one classroom to get to another the other thing to note is that the classrooms are long and narrow in wed shaped rooms which is often limiting in laying out the classroom Furniture technology and other instructional materials and particularly in to support our shift to academic teaming under u46 rising in fact during one of our recent visits to centry Oaks we saw two adjacent classrooms with testing

094happening in one room while the teacher in the Next Room was leading a team teaming activity next door while the noise from the team teaming activity was definitely good noise we could see where it would be distracting for students who are testing just around the corner Century Oaks is in a neighborhood that's surrounded by homes and apartment buildings and it has maintained an enrollment of 426 students this year so we've not seen the same level of enrollment decline that we're seeing in some of our other schools in addition the neighboring elementary schools of Creekside and Coleman are each a few miles away so we well continue to need a school in this area uh to serve our community but we've decided that we're not comfortable leaving students in the building as it currently exists this

095means we are recommending to retire the current building and plan to transition students to a more suitable learning environment in the next 3 to four years Century Oaks is on almost eight acres of land meaning it's one of our few element schools in Elgen that approaches the recommended acreage for an elementary school this will provide options to potentially build a new school on the other portion of the lot meaning students could remain in the current building while the new school is being built however we're also looking at other properties in the area as well as the possibility of converting Illinois Park Early Childhood Center which you'll hear more about this evening is just over just over a mile south to an elementary school that would help to serve students living in this immediate area we

096are also considering additions and renovations to two other elementary schools on the west side of Elgen so there are a few possible paths to better serving our students in this portion of the district and we will present options to the Board of Education as we gather more information so while we still have more work to do to determine the exact long-term solution tonight's recommendation is to retire the existing centry Oaks building and commit to learn to moving those students to an improved learning environment as these other updated spaces become available Illinois Park Early Childhood Center uh the unite u46 recommendations called for relocating our early childhood classrooms from this building to our neighborhood elementary schools however the shift cannot occur until we transition sixth grade to the middle schools and then convert open classrooms in

097our elementary schools to support the specific needs of our youngest Learners Illinois park is actually one of our newer buildings in u46 it was built in 1999 and it was originally opened as an elementary school the location of the school is challenging as it faces a busy intersection at Wing Street and mlan Boulevard parent pickup and drop off are particularly challenging as cars sometimes even back up onto these busy roads however the building itself is in good shape and it sits on almost eight Acres so it is certainly a building we would like to investigate keeping in our portfolio to serve the west side of Elgen we have asked our partners at da AR to investigate options to relieve traffic issues expand the commons area for a cafeteria and other updates that would allow us

098to potentially use Illinois Park as an elementary school again in u46 at some point so tonight's recommendation is consistent with the original unite u46 guidance to eventually close the Early Childhood Center at Illinois park and replace with precl prek wings of classrooms in several of our elementary schools to increase accessibility and opportunities for our families in addition tonight we are recommending to conduct a feasibility study to determine the necessary investments in this building to allow us to potentially reopen it as an elementary school to provide a safe modern learning environment for our students in this area of the district next is Washington Elementary the unite 46 recommendations called for doing an addition or renovations to Washington as the school is definitely one of our most Charming older buildings while the school is beautiful from the

099outside and sits nicely on a hill off Chicago Street we have done further investigations and have learned that it does not carry an official historic designation through the city of elan's local Landmark ordinance the building is also in need of of significant renovations to the interior to bring it closer to the safe and modern learning environment we are committing to provided we are committed to providing for all of our students and like McKinley it's located on a small on a city block so it includes only 2.4 Acres da Architects conducted a detailed visit and Analysis of Washington and prepared preliminary plans for updates and a small addition off the rear of the building near where a mobile classroom is currently located however we've determined that the addition and the renovations would not address many of

100the inherent issues of a building this age and would not be a wise investment of our resources given the many other competing needs across the district so for these reasons we are recommending that Washington Elementary be retired and that students will be reassigned to neighboring schools as those updates are completed and the new boundaries are assigned Illinois Park as we just mentioned may receive some of these students as well as other neighboring schools um that we are recommending for editions that you'll be hearing more about tonight next is Lowry elementary Lowry is southeast from Washington a little over one mile away the unite u46 recommendations called for retiring Lowry and rebuilding a new school as it's one of our late 1800 schools then it presents all of the challenges of maintaining a building that is

101now almost 140 years old in fact we had a catastrophic Plumbing failure at Lowry as recently as 2021 that resulted in no water to a portion of the building for several days porta potties on site and kids eating lunch in their classrooms as the lunch room was also inaccessible during this time like McKinley in Washington it's located on a city block and in this case even smaller at less than 2 Acres this means there's no staff parking and very limited green space d Architects visited Lowry and prepared options for what could realistically be done to modernize the existing building to allow us to continue serving our students we also asked da to explore options for the construction of a new school on the existing lot but the very limited amount of space um limited our

102options to provide Green Space playground parking drop off areas and all the other amenities that are expected with a modern elementary school so for these reasons our recommendation this evening is to retire Lowry elementary and reassign students to neighboring schools as the as those updates are completed next is Parkwood Elementary in Hanover Park Parkwood is another of our schools that was designed in the early 1970s with the media center in the middle and classrooms distributed around it over the years we have constructed more interior walls at Parkwood to somewhat minimize the crossing through one classroom to get to another but the layout is still not ideal this was the primary reason the unite 46 recommendations called for rebuilding Parkwood despite it earning a fairly High facility grade of B by the drr group in 2021

103in contrast to some of the other buildings we've discussed this evening Parkwood is located on a suitable siiz lot at 7.4 Acres with plenty of parking and very efficient bus and parent pickup and drop off locations and procedures however Parkwood has one of our lowest Elementary enrollments at 280 students this year so this will certainly be something we'll need to consider particularly as sixth grade moves to the middle schools in 2026 and the enrollment will drop even lower and as we shared earlier Parkwood is also very closely located to to other schools including Laurel Hill about 1 Half Mile East on the same street in ontaro bille that is one mile directly south so our recommendation for this evening for Parkwood is to keep the school open in the current building but not invest in

104rebuilding at this time given the low enrollment in the close proximity to neighboring schools unlike some of the other buildings we've discussed this evening however we do not feel oppressing need to retire the school right away and relocate students to to other schools however we would like to continue to monitor enrollment data at Parkwood and the surrounding schools and we may very well reach a point where it makes sense to recommend consolidating to allow us to operate more efficiently next is Glenbrook Elementary in Streamwood the unite u46 recommendations called for rebuilding Glenbrook due to the same challenges with the building layout that we discussed for centur Oaks and to a lesser extent with Parkwood uh again with the media center in the middle and classroom spokes off of that without any real hallways between adjacent

105classrooms in one case at Glenbrook students pass through a room being used to store instructional supplies several times per day to get to their classroom other students are in classrooms that are constructed of temporary partitions in the media center that it becomes semi-permanent due to the continued strong enrollments at Glenbrook and the lack of other instructional space to serve students da Architects has visited Glenbrook and prepared options for rebuilding the school on the existing site the school sits on approximately 6 acres of land but the site configuration and drainage concerns may present challenges in building a new school on the other side of the lot while the students could remain in the current building if we elected to uh tear down the new the current school and build a new school directly on top of

106where the current School sits it would be on a limited footprint and would likely need to be at two or even three stories depending on occupancy which we know isn't ideal for an elementary school so for these reasons while we're maintaining the recommendation to retire the current Glenbrook uh facility and to rebuild a new school we are also investigating alternative sites in the immediate area to potentially acquire more suitable land to build a new Elementary School in this case the new school may not serve exactly the same attendance area and in fact may not even be called Glenbrook Elementary but it would represent the same exciting opportunity for our students and families in the streamer Han Park area to attend a transformative and modern Elementary School our last school is hover Countryside Elementary in Streamwood

107which is south and east from Glenbrook by about 1.5 miles the unite 46 recommendations called for closing Hanover Countryside due to inherent challenges with the building and close proximity to Glenbrook Oak Hill and Ridge Circle in the immediate area Han Countryside was built in 1954 and a sense had three additions but it is still one of our smallest Elementary buildings at just over 40,000 square ft this is in comparison to some of our newest elementary schools that are closer to 70,000 square ft² Han Countryside has accessibility challenges with several classrooms located in one of the additions that is not accessible to students in wheelchairs or in crutches the art room is currently in the basement and a mobile classroom is being used for music as all other classrooms are occupied there are also fewer student

108restrooms at hover Countryside as many of the original classrooms were built with a very small toilet room in the classroom with with an outside sink in the room pen Countryside is also on a relatively small lot on a fairly busy intersection at shamber and Bartlett roads so we would be limited in options for additions or new construction at the current location so for all these reasons we are maintaining the unite u46 recommendation to eventually retire Handover Countryside Elementary however the timing of the retirement of this building is contingent upon the completion of a new Elementary School in Streamwood or Hover Park so we well plan to maintain the school and that project is completed and may even need to use it as a transition space to help serve some Glenbrook students for a period of

109time this means it may very well be several years before you're able to retire Handover Countryside but that remain remains our long-term recommendation for the school so with the recommended retirement of Washington Lowry and Century Oaks on the west side of Elgen we're asking the board to consider doing updates and additions to two of our other schools in that area area to allow them to potentially receive more students after visiting Highland Elementary da Architects prepared a design option that would provide six new classrooms better access to student washrooms a larger multi-purpose room itinerant spaces and improvements to building circulation Harriet gford was the second school that we would recommend to consider for potential updates in a small addition da Architects has proposed a proposal that would include two updated classrooms a new multi-purpose room as

110well as dedicated art and music rooms again remember that these additions would be on top of newly available classrooms when sixth grade moves to the middle schools in August of 2026 so that concludes our recommendations for specific Elementary buildings and at this point I'll turn it back over to Dr Williams to summarize the cost implications of the recommendations that we've shared tonight thank you Brian this SL slide summarizes the projects that have already been approved for our middle schools together with the recommended projects we presented this evening for our elementary schools construction of a new Elementary School in the Northeast portion of Elgen to replace McKinley construction of a new Elementary School in Streamwood or Hanover Park to replace Glenbrook conversion of Illinois Park prek Center to an elementary school and to address traffic issues

111pending the feasibility study in additions to Harriet gford and Highland Elementary Schools as you can see the estimated cost for these projects would total $358 million against the 380 million original estimate from the unite 46 recommendations as part of the referendum this is in addition to the estimated 58 million for the conversion of Hawk Hollow to a middle school that was approved prior to the referendum and is being funded entirely from District Reserve this slide shows additional projects under construction to complete our facility plan the first line is for the possible construction of a new school to replace Century Oaks the next line shows recommended updates at our four other middle schools Canton East viiew Larson and teft and finally on the last line we show updates to our other remaining Elementary buildings it is

112worth noting that this is a very rough estimate based solely on square footage as we have not conducted a detailed analysis of the rest of the elementary schools at this point projects in this category would include things like secure front interest entrance vestibules and classroom conversions to support pre- students the updates to our remaining middle schools and elementary schools are smaller in scale and would presumably be spread over several years as part of our Capital project schedule each summer with that in mind as you can see from the $184 million estimate shown here we will need to carefully consider each project and prioritize our work within our EST within our established budget for facility updates so in summary the recommendations presented this evening are as follows retire lry McKinley and Washington in June of 2027

113retire Century Oaks Handover Countryside and Glenbrook at a future date to be determined construct a new Elementary School in Northeast Elgen as well as in the Streamwood Handover Park area conduct a feasibility study to convert Illinois park to an elementary school monitor parkwoods enrollment for possible consolidation at a later date and consider additions and renov ation for Harriet gford and Highland Elementary and lastly as previously stated the elementary boundaries will be revised and communicated in the fall of 2024 as we start to close it is important to note that we really value our community's input and hope to hear from you as we move forward we will continue to host unite 46 sessions to keep our community informed and engaged in this important work the next session is scheduled for Thursday February 8th at Elgen

114high school and our discussion will focus on Boundary planning criteria and parameters which we know is always an important topic we encourage you to attend this session as this is a great opportunity to learn more about our plans and make sure your feedback is heard while this concludes our presentation we want want you to know that we do not take these decisions or recommendations lightly we know that this is difficult news for many of our staff students families and community members however we are committed to providing safe modern learning environments for all of our students and the recommendations presented this evening represent a start by announcing we will move students out of several of our elementary buildings with the most pressing needs and into improve updated or even brand new learning spaces with that are

115there any questions from the board of education at this time thank you for that presentation and I I would say that the board would Echo what you say we realize how difficult this is for our staff Community students but we also realize that we need to get kids into inte great buildings so this is a great start any questions done thank you for the update um can we go back to Century Oaks and what the recommendation is I'm honestly just a little bit confused on what the recommendation is so on one hand we talk about how it's got a decent enrollment but we're talking about would we be closing it in the future and rebuilding a new one or do those students go to Illinois park if we turn that into so I guess because

116it's we're talking about the possibility of retiring it it's also one of the extra schools we might be looking at I was just I just need clarification on what going on there yeah no it's a good question I think there's a few different possible routes forward and and that um as we have some of the even the discussions about how much the board would be willing to spend on reserves these would be some of the decisions is what we be um prioritizing investing in another new school Construction in Elgen because we certainly could do that and it looks like we could build on the Sentry Oaks location we felt like we also should conduct this feasibility study to see if Illinois Park may may be able to be converted to an elementary school because that's

117also located fairly close by and it's one of our newer buildings um so if that became a viable option and we wanted to bring that back as an elementary school it could certainly pick up a lot of that centry Oaks uh boundary area if we elected not to invest in in building a new school there okay so when we're looking at it from the money perspect persective so I'm just trying to make sure I understand like the if what when because there's a lot going on so if Illinois park if it made sense to move that to an elementary we would not necessarily need to rebuild Century Oaks because we would move students to various newer schools in that area is that correct I think it would probably be if we did the conversion of

118Illinois park and we did these other two additions I think that uh to Highland and and Harriet gford I think those two combin then we would have capacity to serve that area without necessarily rebuilding a newentry Oaks so in the the money for the conversion of Illinois park and the additions is on slide 31 so kind of like we're gonna call it plan a just for some sort of idea um so if we chose to instead do sentury Oaks which is on slide 32 which is a 60 million we may or may not be spending that 10 plus 33 that's on the slide before I I think we would still need to do some of that to account for uh Washington and Lowry being retired so the 33 but maybe not the 10 correct or

119vice versa okay yep all right so that's sort of so when we're and I'm trying to make sure I understand because as we're talking about budgeting and looking at going over the 380 understanding the you know the the additional projects that are on slide 32 how they actually fit in with the projects on slide 31 so these aren't necessarily two of them are in addition but the 60 million for the new school might be in lie of some of the money on the first slide that's accurate okay thank you I do think I do think we could bring back some some options for what to do as far as schools in classroom space on the west side of Belgian so you've outlined all of the different options that are currently residing out there a new

120brand new Elementary School on the West Side turning Illinois Park back into an elementary school or additions at sites on the west side of Elgen we could help by bringing forward some options to make sure that we're creating adequate classroom space for the numbers of students that we know we will have for the future on the west side of Elgen so that you can the board then we can also bring forward recommendations at some point with how to how to proceed um in utilizing funds um to create those those newer or enhanced classroom spaces other questions S I have a clarification question on slide um the recommendation is we are closing McKinley and rebuilding McKinley closing Washington retiring Washington sorry Lowry and Garfield has already been retired I'm just curious col is Coleman close to

121McKinley that I'm curious why is McKinley being rebuilt will we have kind of um if you look on the bottom part where washingt Larry and Garfield are closed is that an area of need to also build or was the enrollment low enough that if you pull them into the other schools you know that were more in the light blue or a dark blue area it would fit in does that make sense what I'm I'm not sure I told you so what was the understand why is McKinley being rebuilt a new school over there when in the bottom part of that square those are all closing or retiring or have been already um is that just that the land is available there so it makes more sense or just the the reasoning behind it yeah that

122it's a it's a fair question um I would say that the land availability is certainly a piece of it um and it's one of the reasons why in the the Northeast um portion of Belgium where we're we're looking to potentially acquire other land not necess necessarily on the McKinley lot um we don't necessarily see the same level of even available Parcels in the Washington and Lowry areas so that that's certainly part of it um I think also the proximity of neighboring schools plays A Part they're much bunched much more closely in the in the sort of the Southern half of of that graph so between Washington Lowry haric gford previously Garfield those are all within a mile mile and a half of each other so okay I have one question having to do with Clinton

123I noticed we didn't talk about Clinton but that's probably our most overcrowded Elementary are we assuming that we'll be able to adjust boundaries if need be in that because there are schools around it that are under capacity yeah I think when when we um make this shift Miss C we will probably be touching boundaries kind of throughout the entire district and that could certainly be an area where we'd look to to balance the capacities between Clinton and some of the neighboring schools yeah that's what I thought okay thank you I have a clar clarification question on Parkwood so when you talk about consolidating possibly um and I believe in the um you talked about correct me if I'm wrong that you'd be looking at waiting and seeing and then maybe around 2026 deciding what to

124do with that cluster schools Laurel Hill Parkwood and um what's the other not no not glenberg the two Ontario bille thank you um do you feel like that's kind of too late seeing as we're looking at doing a lot of Renovations updates um with some of the other schools in that cluster of eight schools that you looked at in Parkwood waiting and seeing and then getting so close to when that transition of sixth grade is being made maybe not having updated schools in that area what what is your thought process with that I think it would probably be um sometime after the rest of these these shifts are made so I don't think it would be in that same 2026 2027 be later on it'd be later on and it really would be once it

125got to a point if if the enrollment continued to decline the school where they were say 200 students or or fewer and it really reached a point where it was becoming awfully expensive to keep the building open to to serve that small number of students when there's a school just down the road with plenty of space I think that that's when we'd reach the point we need to consider making that decision okay thank you any other questions thank you and you'll be updating us I know every month on how we're going on all this so wel thanks hey the next item is comments from the audience do we have any comments no comments to we do not have any public comments this evening okay um other B Business board member and superintendent update it's only

126been a week since our last me okay no one has an update um who your requests uh this evening we have two Freedom of Information Act requests that are available on the public domain of board docs and will be available later this week on the District website great thank you any questions on the FES hey consent agenda Dr johnon on the consent agenda we have the following this evening Personnel report and workers compensation cases minutes of board meeting from November 13 2023 the termination of Anthony Benitez bus driver termination of Delisa Morris bus driver termination of lri puit food food service tech technician termination of Monica Thomas driver's assistant and termination of Maryann Zan bus driver are there any items board members would like remove from the consent agenda hey can I have a motion

127to approve the consent agenda so moved second any comments questions roll call please Miss Martin yes Miss Nolan yes Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president C yes motion passes discussion action Dr Johnson our first item under discussion action tonight is itemized bills for December 18th 2023 Dr Frank Williams assistant superintendent of finance will respond to questions from the Board of Education regarding the attached bills Administration recommends the Board of Education approve the list of bills in the amount of 11,456 n215 could I have a motion to approve the list of bills in the amount of 11,456 n215 so moved second any questions for Dr Williams V call please Miss Martin yes Miss Nolan yes Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president K

128yes motion carried our next item this evening is a proposal for operations for the Kenyan Woods addition architect recommendation Dr an Williams Deputy superintendent of operations and Mr Brian Lindholm Chief of Staff will respond to questions from the Board of Education Administration recommends approval of the proposal submitted by Studio GC Architects and requests authorization for District administration to execute related documents this expenditure will be charged to the capital projects fund the cost will be included in the budget for the 2023 2024 through 2025 2026 fiscal years could I have a motion to approve the proposal submitted by Studio GC Architects so moved second are there any questions or comments roll call please Miss Martin yes Miss Nolan yes Miss Owens yes Miss KH no Miss Schwarz yes Miss Thomas yes president K yes motion carries

129uh next we have a proposal for food and nutrition services gas steamer purchase uh Dr Anne Williams continues at the de Deputy superintendent of operations joined by Miss uh Danielle Betsy direct assistant director of food and nutrition services to present the attached proposal summary and will respond to questions from the Board of Education Administration recommends approval of the proposal from Central Restaurant Products in the amount of $ 26,120 70 and requests authorization for district Administration to execute related documents this expenditure will be charged to the educational fund could I have a motion to approve oops hold on sorry the purchase of the gas let's see sorry can I have a motion to approve the proposal from Central Resturant products in the amount of $2,127 70 for the purchase of a gas steamer so moved second

130any comments or questions I assume this thing just died I mean it lived it lived a good long life um and it is definitely time to replace it it took us uh a few weeks to have them come in and evaluate if it was if it was beyond repair um which was right around Thanksgiving so that's why it's been down for about a month but um we would like to replace it under under the emergency exemption of the Illinois school code for bidding okay and thank you for also noting that you're going to be checking our other equipment to see yes make sure this doesn't happen in the future yes any other comments roll call please Miss Martin yes Miss Nolan yes Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president

131Kerr yes motion carries thank you our next item uh minutes of the board committee meeting pached for the board of educations review are the following board committee meeting minutes November 6 2023 Board of Education finance committee meeting December 4th 2023 Board of Education finance committee meeting Administration recommends the Board of Education accept the minutes could I have a motion to accept the minutes of the November 6 2023 Board of Education finance committee meeting in the November sorry December 4th 2023 Board of Education finance committee meeting meeting minutes so moved second any updates changes comments roll call please Miss Martin yes Miss Nolan yes Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president K yes motion passes other business Dr Johnson uh the only item under other business this evening is the

132November financial report Dr Frank Williams assistant super uh superintendent of we'll review the attached financial report and respond to questions for the Board of Education all right good evening the fifth month of our fiscal year historically on average is one of the months where our expenditures are greater than our revenues this fiscal year is no different however due to the timing of Cook County tax revenue the difference is smaller than average our local Revenue perspective a portion of Cook County tax revenue was was deposited in November creating an increase in tax revenue month over month of $19 million our Investment Portfolio which is strategically planned for short and long-term needs continues to perform well with over two million earned in November with the recent monetary economic occurrences Dr Williams and I the other Dr Williams

133and I are closely monitoring our investments ensuring that income and principal maturities meet our cash flow needs and that we are strategically participating in the anticipated interest rate environment our state and federal revenue State revenues declined month over month as we saw our decrease in our categorical payments with our federal revenues also decreasing month over month overall including November revenue of 53.7 million our fiscal year to date revenue of 260 million in revenue for the year is about 35% of budget of course this can fluctuate year to year depending upon when Cook County decides to send us some tax money the expenditures historically November expenditures exceed revenue which is another reason why we maintain our fund balances this is primarily due to November being a month where we receive no or little tax revenue November's

134total expenditures of 56.3 million was 2 and A5 million more than revenues our fiscal year end of November expenditures of 2 27.6 million are about 30% of the budget and our 32.6 million less than Revenue received through November of the current fiscal year and that concludes our report any questions for Dr Williams and I assume the the drop in the federal the minus 61% is due to Esser funds correct going away that's due to eser funds uh just the claiming of them and then the timing of reimbursements yep thank you you're welcome Hey work session bids and proposals Dr John thank you madam president our first item is a bid from Health Services for automated external defibrillator or AED purchase uh we have Mr judge our health services supervisor and uh Miss Smith our procurement

135coordinator who are going to present the attached proposal along also with our other Health Services Supervisor Miss Patty Kenyan uh they will also respond to questions from the Board of Education Administration recommends award to the lowest responsible bidder Master medical equipment LLC in the amount of $41,250 and requests authorization for District administration to execute related documents this expenditure will be charged the educational fund the cost is included in the budget for the 2023 2024 fisc year any questions on this Don thank you for the proposal um so single story buildings would typically be our elementaries so at this point we are adding one near the gym Health area but in our secondary schools so our middle schools and our high schools when we as we're adding one to each floor are we specifically making sure

136we have one in gyms and athletic Wings especially at the high school level well the requirement is actually 300 feet from any athletic okay Gym U pool any anything Athletics would occur so that's already in place okay excuse me been on the phone all day so I apologize my voice is fading um so we've already we've already done that assessment I mean this work began really in 2016 where we started doing assessments of all our AED need throughout the district so we did our initials so that's already in place okay we already went through the summer uh literally measured with tape measures every building to make sure we were compliance um and this is basically in response to um adequate housing surveys because one of the identified needs was that it was very challenging to

137respond in emergency situ ation when you have multiple floors so that's why we we started the initiative to really look at how we could better serve our staff students and family entering our buildings and make it safe no perfect thank you much you're welcome and I have another question I know you're doing different floor we have some schools though they have long Carters long you know the the one floor itself may be very I'm thinking of South Alan in particular where the gyms way down one area and the auditoriums down in the other do we have aeds at both ends or near each other yeah that's another consideration um that we made so not all buildings are multistory story buildings um they're also distances or or additions where it's challenging and it wouldn't be safe

138for um uh for the acquisition of an AED if we should need uh and depending on locations like even here we have an AED that's secured behind two fob doors so we're really looking at the accessibility for the public and and everyone entering our building so yeah good point Thank you any other questions okay thank you you're very welcome uh we have another bid from Health Services for electronic health wood uh health record continue at the day Mr judge and Miss Kenyan to present the attached proposal and respond to questions from the Board of Education Administration recommends award to the lowest responsible bidder August schools in the amount of $50,000 and requests authorization for District administration to execute related documents this expenditure will be charged the educational fund the cost is included in the budget

139for the 2023 2024 fiscal year have any questions thank you thank you and finally uh we have a proposal from plan operations for Prairie View elementary school hfac project 1354 Miss Waldo director of plant operations will present the attached proposal summary and will respond to questions from the Board of Education Administration recommends approval of the proposal from Train Commercial HVAC in the amount of 3,782 640 and requests authorization for District administration execute related documents this expenditure will be charged the operations and maintenance and the health Life Safety fund any questions thank you and then work session more work session Dr Johnson under work session this evening we have an intergovernmental agreement for video integration agreement with the city of Elgen Mr Brian Lindholm chief of staff and Mr Rich Bosch coordinator of school safety will

140present to the Board of Education the intergovernmental agreement video integration agreement with the city of Elgen this agreement is presented to the Board of Education after it has been approved by the city of Elgen the attached memorandum provides additional details regarding the video integration agreement for the 2024 2025 school year any questions Don so I just want to make sure I understand the Elgen Police Department would only I guess activate access to our cameras if one of the like one through five situations occurred they don't actively monitor no they they would um pull it up they have the ACC accessibility to review it for one of those five situations or either for police calls for assistance um they receive a call regarding a suspected criminal Behavior there they have the ability to uh integrate into

141our system to view live um they cannot uh um video recorded or um video images without our authorization or maybe potentially a qut and as far as uh item number two the police receive a call from any person regarding criminal activity I'm going to assume that includes things like the swatting calls that we were receiving like that would be a good example of how that's used okay thank you okay well I don't know I feel like maybe Miss Martin sort of asked the question but like yeah so they wouldn't be able to necessarily like what would happen if if they received a call that said hey you know I see some weirdo doing X Y and Z out in the parking lot Elgen can pop in and look and if they don't see anything then

142the expectation is they leave but at what point should they be contacting the school like immediately right like this doesn't serve in replace of them calling the school and saying hey we just got a call that somebody's in the parking lot doing XY and no this does not replac it's see something say something we encourage uh people to call 911 if maybe I'm sorry the um Elgen Police Department contact us in addition yes yes Police Department can flip the button to look at the video but at the same time someone should be calling the principal saying correct hey we just got a call we're looking at your video it looks like it's fake but you still should know yes and then and when they log in we will be receiving emails so when yes plan

143operations will receive emails that they're logging into the system then we will also be calling the school to ensure everything's okay okay okay I guess my concern is and I think it's kind of what Miss Martin's concern was not to put words in your mouth but like we don't want to get stuck with a whole bunch of like scams or somebody using this inappropriately or anything like that and that's why we get log we'll get notifications when they log in and and have communication with them okay awesome thank you B it maybe be helpful to share with with the board uh like how often this is actually used because like the last time it was used this was July so I think it's typically like a couple times a year so since it's been in

144place since 2016 there's only been a handful times that they've ever had to tap in thank you that's helpful and you mentioned in your your memo that other M municipalities may be doing this as well other technical things that have to be done to get them on board yes we're working with is and as well as their it departments to start talking about that back in 2016 when this was developed um city of Elgen uh they use our same camera systems as we do currently so they were able to call Federated in um and they would able to have access to all schools now with Technology Way It Is other towns are reaching out uh for these capabilities and so um we're working with is with the VPN access to see down the road if

145we can get them they'll be able to do so okay thank you any other questions okay thank you and contracts work session contracts over 25,000 this evening we have a contract for human resources for Red Rover Mr Moore assistant superintendent of human Human Resources will present the attached proposal and will respond to questions from the Board of Education Administration recommends approval of the contract with Red Rover Technologies LLC in the amount of approximately $65,625 educational fund the cost is included in the budget for the 2024 2025 fiscal year any questions okay thank you all right since that is the last item I will entertain a motion to adjourn so moved second roll call please Miss Martin yes Miss Nolan yes Miss Owens yes Miss Khan yes Miss Schwarz yes Miss Thomas yes president kir yes

146we're adjourned at 9