001Motion made by Jessica Browning. Is there a second? Second. Martha Leaper. Call, please. >> Hilbert, >> yes. >> Leaper, yes. Wood, >> yes. >> Brownie, >> yes. >> Campbell, >> yes. >> Here, >> yes. >> All right. On to personnel. Um, we need a motion to accept the resignation of Cara Barry as head middle school volleyball coach effective immediately. >> So, move. >> Motion by made by Matt Wood. I'll second. Call roll, please. Wood, >> yes. >> Browning, >> yes. >> Campbell, >> yes. >> Guerrero, >> yes. >> Bilbert, >> yes. >> Leaper, yes. >> Uh, motion to accept the resignation of Aaron Harrove as a high school color guard coach effective immediately. >> So, motion made by Josh Hbert. Is there a second? Second. >> Lorie Campbell, call, please. >> Brownie, >> yes. >>
002Campbell, yes. >> Guerrero, >> yes. >> Hilbert, >> yes. >> Leaper, yes. Wood, >> yes. All right. Um, employments. I need a motion to employ Braden Summer as a volunteer assistant football coach. Effective immediately. >> Motion made by Jeff. Jeff. Josh Hbert. Is there a second? >> Second. >> Matt Wood. Call roll, please. Campbell. >> Yes. >> Guerrero. >> Yes. Hilbert. >> Yes. >> Leaper. Yes. Wood. >> Yes. Brownie. Yes. >> Trying to give Jeff a little credit here where credit is not due. >> Okay. Consent agenda. Everyone received theirs in their packet. Um, we need a motion to approve the consent agenda as presented. >> Motion made by Josh Hilbert. Is there a second? >> Second. >> Jessica Browning. Call roll, please. Guerrero. >> Yes. >> Hilbert. >> Yes. >> Leaper. Yes. Wood. >>
003Yes. >> Browning. >> Yes. >> Campbell. Yes. [Music] >> All right. Superintendence report. >> Uh, do you have anything for ISB report? >> Uh, only that continued trainings I'm sorry I skipped over that. Only that continued trainings are available online on ISB's site. >> Okay. >> Apparently, they're on summer break. It was a very limited email. >> Uh, building reports. I didn't give you anything from the principles this month. They've not really been in a transportation report you guys did receive. So if you have any questions on that, it was it was pretty brief this month. Um we'll get all those on the website. Um we have uh foyer requests. I've shared that document with you. We we had just some making reporter stuff from Owen Wang about something we don't even have. So I
004won't get too far into that. Uh tenative budget. I went ahead and uh have presented you with a tenative budget for this year. I'm hoping that some of this stuff will change before we go ahead and adopt it in September, but I wanted to go ahead and get past our our 30-day um display. This will usually changes even in August some before we we adopt it in September. And I'll keep you updated on it. Um some of the biggest things right now is the uncertainty in revenue. Uh because we're being told, you know, the state's going to leave a lot of our funding flat. um our CPPRT money that we get um and has been considerable the last few years. We've are told is going to stay flat. I'm hoping maybe we see a little
005bit of an increase, but I don't know if we will or not. I tried to be very conservative and really underestimate what I feel like the revenue is going to be. I did that in the sales tax especially. Um you know, we we got a pretty considerable amount this year uh increase over last year, but then I kind of I came pretty low under that. um just to not count on that money because you just don't know with that. They think that sales tax based on the things that I've set in with the state um is going to stagnate or or stay more flat to what it was this year. So, I didn't want to want to bank on that too hard. Um biggest one of the biggest things is the transportation claim that they
006are are projecting to um really see a a decrease with because they're going to prorrate it. I think an additional 6% for regular transportation, 8% decrease for special ed transportation, which has been a huge cost for us the last couple years with special ed going to Taylorville and and some of that into Decar. Um, so that's going to be a hard hit, I'm afraid. Um, I'm hoping that things turn out better than that, but I'm not they were already prrating us before, so we're looking about getting into the 70%s now as versus the 80s and 90s. Um, so I don't know what will happen there. So, keep you. We're going to try to uh do our best to um really try to maximize our transportation claim and look at some other um creative ways maybe
007to try to save some money in there. So, you do see that we look at a a projected deficit for just next year alone of about what I have here when I adjusted today was about 289,000. Again, hopefully our transportation claim comes in higher than I am projecting um to offset that. I also may end up moving some of that that sales or the CPPRT money um into transportation to offset that. I'm utilizing most of that in ED fund to try to make the ED fund more whole. Um, but if transportation continues to look at those deficits, these high leases, low prations and stuff like that, that could be where we really have to focus our attention more. Um, because there is a higher balance, you know, within the ED fund and within O andM
008as compared to transportation. You can move that CP whatever money >> the CPR >> or certain >> I can except for 3% of it must go to municipal retirement and social security per the statute. >> Uh the rest of it can be allocated between funds um you know as we see fit. So >> that is a good thing with that um because we can't just put fund60 money into that to try to cover any of that. So um we've got some wiggle room. I I did make some adjustments and and came out that TOR was a less of a shoestring there because of moving some of that money back into transportation with our insurance claims that have to be paid out of there in order to get transportation claims. So, those are big things there.
009Um, we'll also look for the ED fund probably next year. We're going to try to bid out, you know, the uh commercial insurance next year, but also within the uh the insurance bids we did this year with health insurance, you know, we saw a lot of different options and maybe got some better ideas of some things we need to do moving forward uh in terms of benefits and things like that that may give us a little bit of cost savings within that. But we'll have to wait and see there. It's a long time away before we get into next year. So, uh, one thing I put in here, and this is in, um, preparation perhaps for a big building project for transportation, is I'm going to recommend maybe later on, uh, in the year moving
010about 525,000 from working cash into either fund 60 or fund 20 to cover the cost of that bus barn. uh in in doing that renovation. Some of this is going to rest on whether or not we see anything from insurance in terms of the damage that was done at this point. Um I'm waiting on some other estimates to come in. Um but I don't know that we will reach the deductible based on the damage that was there. Um and so if that is the case, I would recommend that we move that there. Anything that we don't spend then we can put back into investments or have it um in that fund for other uses. Um but that will be something for a different time. We will have to take board action in order to abate
011that if that is the direction that we determine to go. But I would think that would be a better route for us to um achieve what we need to do there as opposed to exhausting so much of the capital fund right out of the gate. if we put it into capital, we build capital up, see where we get, and then hopefully sales tax money comes in higher, things like that. But that would give us a good cushion to be able to allow us to uh to fund that project. And I'm still waiting to uh find more out about that, which I'll speak to in facilities uh update. Um I've heard a little bit back from the performance contractors that we've been speaking to. They've been kind of beating the street to get things organized and
012see what we're looking at with all that. Um, it has been slow moving and I don't know that we will get anything started garagewise until even maybe the summer depending on what the availability of the construction is and things like that. But I would first and foremost like to get some kind of a leanto constructed out there with electrical to be able to start plugging the buses in before it gets cold or at the time it gets cold. Um, if they start moving a little quicker and we think that we can maybe get something done. um in a reasonable amount of time and without much disruption to the school day and the transportation day, then I would say that we can go ahead and start moving forward. But we've got a lot of work to
013do out there and I just don't foresee that getting completely done um during the school year. But if they can come in and start knocking some things down, you know, that'd be great. But we got to tear one down and start putting one up and there's got to be sight work and things like that. I just don't know that that'll be feasible with a parking lot full of kids. So, keep you updated on that as I get more information. Um, the part playground project over at the primary school is complete. It looks great. Um, we also, uh, have, uh, some dirt work that we're going to kind of redistribute some of that dirt. I'm going to get some new mulch for the rest of the playground. Uh, we are working on designs for the second
014phase, and hopefully we'll get some some pricing and some ideas on that for you a little later on this year. Um, but it will be slowgoing. Um, as well, hopefully we get something figured out. Um, all our classroom updates over at Ilopoulos are pretty well done. We've got the painting done. We got the flooring done. Flooring is done in the new office. We'll have furniture install in the middle school and in the intermedate school on Monday. So, we should have that part of that project done, which is going great, going to look good. Um, stalker flooring came in and finished the gym floors at all the schools. We've got to wait a little while longer for those to cure. Uh, we did have a snafu at Ilopoulos where somebody walked through, but they have told
015us that um they will come back and take care of that free of charge because accidents happen and um Steve Stalker is a great a great uh guy and he has a great company and and he prides himself on making sure they make it right and they take care of their customers. So, we appreciate that out of him. Um, I know uh I had I had sent you guys some updates on the press box sound system that got installed uh by Course and Music out of Champagne. It sounds really great. I'm excited for football games and for some of the other things that we'll have going on um for everybody to be able to hear that. It'll be pretty tremendous. Um and also the uh the other projects that we had going on with that
016has has been completed. Um, we have tuck pointing going over at the middle school still on the oldest part of the building. That is going well. Um, we have had some change orders there because some things were in worse shape than we thought. Um, so we saw around a $20,000 increase um with the change order uh based on more brick coming out than than we were hoping. I guess the moisture has really attacked that. Um, I don't know the last time any tuck pointing if any tuck pointing has been done there. Um, and it is close to a hundred-y old building. Um, but they're doing a incredible job. Reinforced the lentils, uh, changed some lentils out, re-briked all that. It's looking really good. Um, and then we, uh, got into our change order and then
017we had more damage that we had noted above where we had just done the work and just put in new lentils above those windows on the east and west elevations. Um, and so that has driven the cost up based on the number of brick that we have to do, labor and things obviously like that. Now, the good news is we already have those uh workers there, so the mobility of that um will be a cost savings for us, but we are looking at about a $49,000 increase. Um, I spoke to the attorneys about it, uh, as well as the architect. Um, and, uh, we are clear to go on that. We'll have a special board meeting tomorrow. will hopefully approve that so that we can finish that work up and then wash our hands of
018the the tuck pointing there for now. Um >> I didn't look at what you sent out. I'm sorry. The 20,000 is included in that 49. Are we talking? >> No, that was that was prior to that. So that increase was was over that. And that was initially where Mr. Meadows and I when we had discussed the project about getting it bid out was where we had kind of projected we thought we would end up at just based on the pricing and stuff that we had been seeing around but um when we saw the lower bid he said you know don't hold your breath because he said every project like this I've ever done we have seen more than we bargain for. Um when you go to take one brick out and six fall out um
019in in large chunks then you know it's pretty bad. And I know that the workers had even said, you know, when they got into it, like they've seen some spots where the mortar is in pretty good shape, but the actual bricks themselves are failing. And when I got up on the lift and got looking, especially on the the east side was very bad, much worse than we had thought. And I had not been on a lift to look at it at first. As well as the uh the caps on tops of the roof um that are on the the top of the wall, there's a lot of caulk gone from the seams there. And so that water is running into that and just trickling down. Um, within the lentils, we installed some weeping u ropes
020and things like that to to help drain some of that moisture out hopefully. So if if we get this done, it should be as good as new or at least good enough to last us another um fair amount of time. >> I don't know if about a hundred years. Probably should have done it before a hundred years, but um if we could at least get 30 or 40, you know, that would be that would be optimal. So, uh, yeah, not not what we want to do or here, but we absolutely, um, I think need to do it just to make sure that it's, you know, that we're not throwing away money that we have already spent with repairs by damaging them. So, >> and how much longer do they think that'll take if we approve
021it? >> They believe that they can get everything done before school starts. Um, at least they can get all the grinding and the the brick work done and then what they'll have left to do is the sealant. They'll do two coats of sealant over that. Um, and some of that stuff that's not going to be loud. Um, and they said they can also work around school hours too. Um, if something happens, worst case scenario, like say the weather really turns bad for us. Um, but they have actually said, you know, Ilopoulos is kind of crazy. It seems like rain just doesn't happen here or it's a little bit of rain and then it goes away. Um, at least when they have been working. So, um, I don't know about all that, but if that'll hold
022out for us, that would be really good so that we can get everything wrapped up. Um, we will uh I will have a uh parking lot project too to talk to you about here in a second, but I'll wait for new business for that. >> Okay. So, I don't have anything there to go on. So, we just need to move on to new business unless anybody has any questions. Okay. >> Um, within uh new business, we have the press policy update 112 or 118 adoption. We did that during the earlier meeting. Um we have a cross country uhou here that we've discussed earlier this year with the creation of the uh the new high school team. Um and then looking at adding in some stipens for those coaches after working with the uh with the
023association. We felt like a 4% of base um with those opportunities for experience bonuses uh for the two different positions would be uh a very fair um percentage moving forward given the number of meets they have. Uh Mr. Fleming I know really broke that down and compared it to um similar time commitments um within other coaching opportunities. And I would recommend that you approve that this evening. Okay. Uh, do you want to do those individually or when we're all done? >> Um, >> I think we're into individual now. New business. >> Yeah. >> So, motion to accept the cross country memorandum of understanding of the SVEA as written. >> So, move. >> Motion made by Matt Wood. Is there a second? >> Second. >> Lorie Campbell. Call roll, please. Gilbert. >> Yes. >> Leaper. >>
024Yes. Wood. >> Yes. >> Brownie. Yes, Campbell. >> Yes, Carrera. >> Yes. >> Uh, we received bids for parking lot repair. Um, we had looked at asphalt before and decided that oil and ship would probably be a better bang for our buck. Um, we uh had the bid open. We had three um biders and our winning bid was with Dun Company and uh we did a base bid within this working with the engineers um for a single layer of oil and chip to go on along with repairs on the existing parking lot. That includes us um doing the handicap stalls and doing those up to code that it is now with the painted lines and everything like that right up next to the door. New signs. Um, they will also sweep and clean, do all
025that. I've been working with the township and the village on getting the drainage right there and and grading around the parking lot because a lot of that standing water that we've seen has been from buildup from uh snow plowing and things like that. That has just not been addressed over the years. And we got pretty good uh pretty good start on that and I think we should get some of that finished up here before too long. Um, they've been a lot of help in in getting that squared away with us. Uh the alternate bid also added in the engineer recommended and thought that it would be best for us to do if we're going to do the parking lot repair and do the oil and chip. He said I really would do two coats of
026the oil and chip. Make sure it lasts you for a good long time. Said you can get you can get away with the base bid if you guys decide to do that. It is going to be more money. Um but that was his recommendation just based on the shape of it. So after they do the asphalt patches underneath and doing oil and chip, doing a second coat of oil and chip and then being good for there and then he thinks, you know, that will be lasting, which I don't know the last time anything was seriously done to the parking lot out there. Um certainly not since I've been around, which has been 13 years. So I know Mr. Meadows said he doesn't think anything happened since he's been around and that was a good 28
027years. Um, so I would recommend that you do the the parking lot bid for 71,13 to take care of all that. Um, and we can kind of set our sights elsewhere for the future. >> Where does that stop at? That doesn't go back around. It >> does not go around to the back. Um, it would go up to uh basically where the asphalt play area is at in the playground. But they are going to also take the millings um and the remnants that they do when they make the repairs and they're going to redeposit those there in that back um which will give us a little bit more. It's not too bad back there, but I said that'll be good if we can take that out there and then maybe redistribute that around and just
028build up on that a little bit more. Um but they said, you know, if we just haul those millings off, number one, we'll charge you for it and number two, you could be utilizing those right back here. Um >> which I thought sounded great. So, >> I don't have any problem with it. The only question I'm asking is if we're sitting there with a tuck pointing project that's already gone up, >> what are we up to? >> $69 above, do we go ahead and go for the two coats or just do the one coat? And that gives us, I don't know, some extra money there in case you hit another problem on your brick work. Just thoughts. I I'm not opposed either way. I'm just thinking, you know, if I've got two projects going at
029home, I might have to back off one if the other one looks like it might. >> What's the ability for them to come back for next year for them to do the same? I mean, how does that work? They want to do it all one shot. Is that what it is? >> Yeah. I mean, I think you want to do it in one shot when they're here and then they'll want to come back and probably seal coat like once. Well, no, cuz we're not doing asphalt. >> We're not doing asphalt, so there won't be that. Um >> I just think the second coat I think you're going to be better off in the long run. You're going to get longer use out of it. You're going to get more for your money. You know, that
030kind of thing. If if you feel comfortable spending the money out of that, then I I think that's the way to go just to make sure that it's >> um done right, so they say. And that was the engineer. It wasn't done company telling you that, right? >> No. >> Okay. I feel better about that, too. >> And and and two, the engineer said, he goes, it's he says the one coat, he says, it'll be fine. Yeah, >> it will. He goes, but the two coats is going to last much longer. >> Just if it was like my driveway, one coat. I mean, there's very, you know, a little we've needed, yeah, we've needed an oil and chip since we moved there in '08, but we don't have that much traffic on it. But when
031you're talking about a school, I feel like I don't know. Like I said, if you feel like you have the money um within the that budget to what's the difference? 15,000 >> um 163. >> Yeah, that's fine. I just I get your point. I think that I mean if we needed to save if you didn't feel comfortable spending it >> um >> and that's why we wanted to bring it up for discussion too and say hey these are the two and that's why we put it in there as an alternate so that it would be we have choices you know and have options but >> on the checkpointing or are they at a point >> where there's not going to be any more surprises >> I mean you know to where they can comfortably say
032there's probably not going to be anything else >> that's what we we said today when we we left it on the phone today after another discussion and said, "I can't foresee from what I can tell and what I am seeing getting in there where they're at." Um cuz they have already been into that brick that they're looking at. Um just didn't go any further till they had confirmation of what we wanted to do. Um that u that there will be no more issue. He felt confident in that. Um, from what the architect told me as well, she said when she looked things over, she goes, "That's what I would think would be reasonable based on the the number of bricks and things that they've quoted." >> So, >> I know we've approved Uncomp. I know
033they did work out here. Do you know what they did? Was it just rock? Was it just grading >> out here? >> Uhhuh. >> I believe they did some asphalt out here. They did some oil and chip out here. Do you know if that oil chip was two coats at that time? >> I do not know about that, >> but it's almost in need of >> Yeah. >> getting something done. Um we've got a couple spots that could use some attention. Um the spots where there's asphalt will need to be sealed for sure >> cuz it's not been sealed since it was done. And I don't know how much they did with the oil chip. And actually, I don't know that they did the oil and chip when they did that. I'd have to look
034back at that. Um, but I do remember when they came because Bob had that done. >> Yeah, I just remember the name. I just remember Dunn being here, but I don't I don't recall the circumstance or what we did. So, >> all right. Well, anybody have any other questions, comments, thoughts? >> Well, do we have a motion to award the bid for the Elopoulos campus parking lot repair to Dun Company for a cost not to exceed $71,13? Motion made by Josh Hbert. Is there a second? >> Second. >> Laura Campbell. Call roll, please. >> Wood, >> yes. >> Brownie, >> yes. >> Campbell, >> yes. >> Guerrero, >> yes. >> Hilbert, >> yes. >> Leaper, yes. >> Um, next up, I presented the uh tenative budget to you in the superintendent report. Um, I'd ask
035that you make a motion to approve that for the 2526 school year. >> Okay. Is there a motion? >> Matt Wood. I'll second. Call roll, please. Brownie, >> yes. >> Campbell, >> yes. >> Guerrero, >> yes. >> Hilbert, >> yes. >> Leaper, yes. Wood, >> yes. >> Um, with that, we have to do the hearing to adopt the official budget. Um, and that needs to go down in September. Uh, so we'll have that at uh before the regular meeting at 6:00. We'll have this on display. Um, until then, I will continue to make tweaks as I get more information from the state and the federal government if or if I get more information from them. Um, and then we will move on from there. So, I'd ask that you set that hearing for September 17th.
036>> Do I have a motion to set the budget hearing for September 17th, 2025 at 6 p.m.? Motion made by Jessica Browning. Is there a second? >> Second. >> Josh Hbert. Call, please. >> Campbell, >> yes. >> Guerrero, >> yes. >> Hilbert, >> yes. >> Leaper, yes. Wood, >> yes. >> Brownie, >> yes. >> Um, per usual this time of year, um, it is our consideration on the status of the closed session minutes from January 2025 through June 2025 as permitted by law. Uh, I recommend you keep them closed. >> Okay. So, motion to keep close session minutes closed from January 25th through June 20 I'm sorry, January 2025 through June 2025. >> Lori Campbell. >> Yeah, I'll second. >> Seconded by Martha Leaper. Call roll, please. >> Guerrero, >> yes. >> Gilbert, >> yes.
037>> Leaper, yes. Wood, >> yes. >> Brownie, yes. >> Campbell, yes. >> Okay. uh cross country team has um shown interest in competing in a meet in Teroot, Indiana. Mr. Fleming uh is also uh passing his recommendation on this and it's on October 3rd and 4th uh 2025. We think it's only going to be one day that they have to go. Um but we have to approve through board action anything that goes over state lines or a certain um mile uh marker. So since this is over state lines, we need your approval in order for them to compete in this meet. >> This just be a voice vote on this. >> Well, are we spending money on transportation? >> We will spend money in transportation. So >> um and I I don't know. Do we
038have to pay to participate? >> Uh yes, I'm sure there will be entry fees as there typically is with any meets and stuff. >> Okay. So, I guess doing my due diligence, do we have any idea where that will run as far as costwise? >> Um, the costs for the entry fees, Mr. Fleming said, would be very minimal. They're just pretty typical with what we usually see. And then the transportation is, you know, I mean, what it would be to drive to Terote and back. >> Okay. So motion to allow the cross country team to compete in a meet in Terode, Indiana on October 3rd or 4th, 2025. Is this the high school team? >> Um I >> I think it is I think it is both. >> Middle school and high school, >> I
039believe. So >> so to allow the middle school and high school cross country teams >> Yeah. >> to compete. Okay. Do I have a motion? >> Two days. I mean, lodging on their own. How's that? >> No, I believe they only go one day. It's just over two days that the meet is going on, but there there won't be any lodging or anything like that. If they go, they'll come back if there was a two-day thing. That's just I don't know what day they will compete, but it'll be over the course of those two days. I'm not sure if that full schedule is set yet. >> Okay. Okay. Do I have a motion? Motion made by Jessica Browning. Is there a second? So moved or second. >> Seconded by Mr. Wood. Call roll, please. >>
040Gilbert, >> yes. >> Leaper, yes. Wood, >> yes. >> Brownie, >> yes. >> Campbell, yes. >> Guerrero, >> yes. >> Um, we have the old international tractor, which is down in the bus barn taking up space. It had formerly been in the bus barn at Ilopoulos. I believe it was purchased and and at Ilopoulos. um back in the day and it was brought over here at some point and we uh had bought some parts to maybe try to get it running again. Um what I'm finding is we're we're trying to get things figured out for a bus barn and and stuff of that nature and it's just kind of in the way. Nobody's working on it. Uh a doesn't really want anything to do with it. Um, so I want to uh put an option
041out there for sealed bids to to get the tractor, get the parts, um, and uh, and send that to a new home. Um, I'm not sure what these tractors are really worth. I was looking at putting a minimum bid on it of about $1,000 just based on what I could find from uh, different websites and stuff that do sell old farm implements. I don't know if you guys think that's too high, too low. Um, but it looked to me like to be a pretty fair price. I said, "If nobody puts a bid on it, then we'll figure something else out maybe later on." But I thought that was maybe a good starting point. And also based on some stuff I'd heard from others, I was hoping Jeff would be here. I figured he'd maybe be
042an expert on tractors. But >> I would defer to Jeff on the starting price cuz he's all up on those kind of things. >> But if you guys allow me to to uh do that, I will figure out what we need to do on that side of things. And it's not in great shape right now, but I think it could be restored and and be pretty cool. It's a pretty cool old uh piece. It was a 1961 u based on the serial number that I found on it. Um and we've already bought some parts of some tires, carburetor, stuff like that for it. So be a good project for somebody just uh not for us. >> All right. So a motion to approve selling the old International Tractor through a sealed bid process. So >>
043uh a motion made by Matt Wood. Is there a second? >> Second. >> Lori Campbell. I think here we can do an all in favor. >> I opposed. Motion passes. 6. >> All right. Uh the Sentinel subscription, we need to table that for uh later on. >> Okay. >> And then um >> is there a reason? >> Uh we just we don't have a renewal right now. Um, and I spoke to Cindy today, so we're just going to table that and we'll revisit that later on. >> Um, >> we have a a proposal last uh board meeting from the Sang Valley Youth League. Uh, they came last month um and asked for your help in um supplying new jerseys or uniforms for the players. Uh, and so then you have the opportunity um tonight to
044discuss that and determine Oh, I'm sorry. I jumped over something right there because I didn't have a motion on it. And that was uh Josh had approached me and about uh the possibility of us discussing the uh discontinuation of 8th grade promotion. Um and just wanted to kind of get your thoughts on that. I had shared a document with you, Mr. Downing. had said that he and his uh his leadership team, you know, have uh discussed it and they would potentially be in favor of that and maybe looking at some other things to do um in lie of that for other uses of that money um to make things special for the eighth graders going out before they go to high school. So, I'll let you guys speak and discuss any thoughts you may have.
045>> I think maybe I can start too. So, >> sure. through a number of just conversations and then looking at the surrounding districts. It's something that I think most have started shifting away from. Uh as well as just for me it's it's you know I it's lacking the importance of a high school graduation, right? It's not a an optional thing to graduate 8th grade or promote through 8th grade. Um so to to that point is trying to to get away from that formal ceremony. uh and then looking yeah to do something similar to what uh Mr. Downing has presented or even you know I I think every sports team's doing some kind of a recognition night as well is can we consolidate everything into one night to try to not have the monotony of events
046occurring and the same people coming back and I think in awards not we tried to do this many years ago and it didn't fly I can't remember I I don't remember the specifics but I know we stuck with the ace grade promotion, which I've always said I I'm in the same agreement. I think you're you're going to go through eighth grade and you go on to high school and it's not a graduation. So, I don't know that it's necessary. Um, but I think, you know, I don't know about mixing the sports things with everything. I guess that would be coachwise and and doing that. But I think an awards night like we do at the high school and having something um that the parents can attend and and just, you know, say, "Yep, you're moving
047on to 8th grade." I think that seems very reasonable to me. I don't have a problem with doing away with it at all. >> I wonder if it hearkens back to a time when lots of people didn't go to school past 8th grade, which is a very long time ago. >> Could be. Yeah. And like you said, very few I mean they don't even have my granddaughter's high school awards thing is in the middle of the afternoon and if you can come at 2:00 and view it great for you and if you can't you don't even get to take part in that. So um I think that a lot of schools are pushing away from like you said doing any of that. So >> I think for me my my motion would be if we
048just discontinue a great promotion >> if there is something that comes along after that >> that's up to yeah >> great let's discuss it and figure out the details when we have more >> data and facts but are we going to start a domino effect I mean if we're going to do away with a great promotion are we going to do away with kindergarten or prek graduation and all that I mean I'm just >> I'm okay with that too >> I'm still a little oldfashioned I'm just me personally I'm still a old fashioned for my opinion out there. I'm oldfashioned and >> I don't disagree with what you're saying, but it's still a stepping stone for some people. >> I know it is a formality at this point in time. Um I mean, if it
049goes one way or the other, it is what it is. I just I still think it's a stepping stone for some people to that extent. I mean, you are you're going on to high school. High school is not junior high. It's not grade school. >> Mhm. I think there needs to still be an acknowledgement. I just don't know that it needs to be a graduation ceremony like in the respect that we do it right now. Um cuz like I don't think anybody I think we may be the last hold outs of an eighth grade >> downy had kind of proposed was having something with the students there and the family attending and >> like an awards night or something >> that would I mean more >> maybe more a little more I don't know formals,
050right? Mhm. >> I mean the at the high school it's all the kids aren't there. >> Yeah. >> It's, you know, kind of just the ones that are involved in a lot of things and potentially maybe getting an award that come to the awards tonight. But the way I read Mr. N's proposal was that like all the students would be there >> and his family could come and >> just not quite as formal as what we're currently doing >> For eighth grade. Yes, >> but it's not going to be like she's talking about though. You start throwing it during the daytime. >> No, >> that becomes an issue. Well, I mean, but if we're talking about all the kids will be there. >> I don't know. I see both sides of it. I'm just My
051opinion is I still like old I I like the formal situation. >> I didn't think he was doing a daytime thing, though. Did you? I thought he would still do. >> He had a lot of different ideas like some different They've They've added some things around. They haven't got too deep into the weeds, I don't think, because they want to see what everybody's thoughts are and where they stand before they start planning too much because they don't want to get the cart before the horse. But >> probably changing it up. I I would like to see us do something. >> Kind of agreement with Matt is it is a >> it is a stepping stone for a lot of kids and >> but it shouldn't be the last stepping stone. You're not done. I mean,
052I moved from the primary building to the intermediate building. We don't do something special. I move from 8th grade over here. I don't necessarily I mean, it has evolved into something, you know, when I go and hand out diplomas and stuff, it's just I sit there and I think this is a whole lot for something you're not done with yet. >> Yeah. >> You've still got four more years. And it I think >> I feel like it's >> take the the glow off. >> I think changing is a good idea. >> Graduation. >> I don't like the idea of doing away with cake. >> I think there should still be an evening or something within the school that parents can come to. We don't need like right now it's you know your whole family comes
053all 26 members of your family that live anywhere locally come to 8th grade graduation or whatever. Ours didn't. and ours don't live locally, you know what I mean? Like, so, but I think having something that parents can attend at night and um celebrating them in some way, you know, distinguishing that yes, you are you have completed this task, you're moving on. I can see that happen and maybe mixing it with an awards. I don't know what they do. Don't get me started on awards because I'm still ticked off that not every teacher in the high school gives out awards, but >> I personally, we can discuss something in the future. I'm just saying I would like to do it with you. Mhm. >> Do they do they don't do any kind of eighth grade trip?
054>> There's a SWAT trip or there used to be a SWAT trip that but I don't know that >> they go to the cap every year and then I think they go to the Abraham Lincoln uh library there in Springfield. Um they do kind of a day trip thing. >> Did you see my eye roll from over there? Sorry. >> So >> that was very educational. Um, and back in the day they used to like when my oldest graduated, eighth grade trip was like they did a ski trip or they did like they did an actual trip. It was still a day trip. Nobody stayed all night anywhere or did anything like that, but they did an actual Six Flags. I think it was Six Flags >> that they did. Um, >> but again, then
055you're looking to parents to pony up money for those things and, you know, >> that kind of thing. But I do like his idea of putting an eighth grade trip back on the table. Obviously, for those that have to qualify, I think there's I I just I guess I question how it all plays out. You know, I I think I'm I'm in agreement with I think there needs to be an acknowledgement. I think parents need to have the ability. I don't know that it needs to be a graduation ceremony with um like we do here at the high school. >> True. So, and I don't know how you go about I do like the idea of like incoming sixth graders know it's going to end and you're not going to have that. This will be
056the last. But regardless, they're going to go to eighth grade graduation and see that they're not going to get one of those. So, >> I personally think just this year we're not >> I would I would rather come up with a new plan before we say we're getting rid of what we currently have. Mhm. >> I don't know that that's board business if you ask me. >> It's not really. That's why I put it on for discussion. >> The decision about the promotion period and then you hand it off to your administration to figure out what's going to go from there. >> Yeah. >> Personally, cuz I think that take we're micromanaging too much. That's not us. >> Yep. Well, so we've discussed so when >> I mean and let me back up. If you
057want to say, you know, we make this decision so you can tell the sixth graders when it gets to you this is not going to happen. Mhm. >> So then in theory, you've got 2 years to figure out what you're going to do and you can direct your administrative team to bring you, you know, a couple proposals or some we can give feedback to them, but I I don't I honestly think all this is what we're supposed to be missing. You know, >> I agree and I I would not defer two years. Just we have to approve and set dates and do everything and we just don't this year. Well, I think we need to put it on the agenda for next month and I think the principles need to be here and we need
058to have that vote next month and go from there. Right. >> I just as me personally, I just like to see a small outline something box of what their plan is. If they can come up with some generic, I don't even care if it's not the whole full detail. I was like, "No, before we vote on myself if possible." >> Did you look at the document he sent? >> I saw John. I understand that, but I mean, >> okay, I got the I got I got the generic side of it. I guess for me, I guess it's a little bit more in depth of like, are we going to do an awards slash congratulations, you graduated 8th grade? >> Is it going to be an evening? Is this playing during the day? You know, that's
059just what I'm looking at. That's all I'm asking. >> But something simple, a little more in depth, I guess. >> Maybe to help me try to understand where you're coming from. Why is 8th grade different than second grade? >> Cuz you got to take the constitutional test to get into high school. I'm not the state government. I don't I can't answer that question. >> That I'm like I said, I'm old school. So I'm going >> I guess that's what I'm saying is junior high school. >> I'm I'm old school. So I'm looking at the fact that I understand not everything's going to be the same for in the future. I get it. that there's going to be changes. I just I'd like to see us still do something. So, just give me a little bit
060of an outline of what we're thinking. I enter what we got from from him already. Yes. But I'd like to know it's going to be daytime, evening, is is some family going to be able to attend. You're still going to have questions from the community and as a school board member and as a school district, I'd like to be able to be able to answer to the extent that I can. I think that's where the questions will lie is if parents will be upset if they're not able to or that they have to take >> time off of work if it's going to be a daytime function. I think everybody I mean in my mind the majority is going to be okay with changing it and not making the graduation ceremony, but they're going to
061want to be able to attend something grab a dress, grab a suit or whatever they do nowadays, >> but it's it's going to be informal, but >> give us an outline of what a little bit in depth of what you're thinking. I guess to me we're we're conflating the two together. Like so am I understanding that you're saying I would not want to get away from eighth grade promotion if we're not having something else. >> That's my feeling at this time >> to the extent. Yeah, that's what that's where I'm at too. >> Okay. I just like to see something a little bit more information to me. I mean we're dealing we're sitting here in June. We still have time to make that vote. I understand your consideration of the one that just >> it's
062July >> what every month don't glance down to June 2025 on the screen when it said that but we got some time to make that discussion make that vote and I mean clearly the schools of US has started so if they get a couple months to kind of figure something out for us I don't know how much that takes to plan on their end of it administration wise >> I just think as as a board and that's where we ran into before we, you know, everybody wanted to discontinue it and they didn't have a plan for what are you going to do then um and acknowledge it in some shape or form. And I think everybody then I mean I I don't remember you'd have to go back and look, but very few of us
063voted to discontinue it because of people not happy that they didn't get to go to a graduation. >> We're not voting tonight anyway. >> So, who can we task with? I'm hearing that we're like the last school that still has this. >> How about a spreadsheet that shows what the other schools do in place of a formal ceremony? >> Okay. It's about I and I haven't looked at the numbers lately, but I did poll some people when Josh first sent me and there's it's probably about 50/50 maybe 6040 on in line of doing away with it. And a lot of other people are discussing it >> and have been discussing it for some time. So >> So maybe we can what they do instead in place of that. >> Yeah, I don't think it has
064to be >> I I don't know a lot. We just need to I'm on board with discontinuation as long as there's some type of recognition >> somewhere. Yeah, >> something in place. I just I would like to know what the idea is as all. >> Um okay. So we will put it on the agenda for next month. Um obviously principles will be back and be able or Mr. Downing at least I guess we don't need the other principal's opinions but Mr. Downing's thoughts and what he plans to do to move forward will help. Okay. So, we tabled that. Now, we're on to funding for Youth League New Jerseys. >> Okay. Um, as I was saying before, I skipped over the uh last agenda item. Um, is you uh you heard the uh discussion, they want
065to know about uh whether or not we will uh vote to fund some new basketball jerseys, uniforms in support of the SV L. And uh so it is up to you to >> uh I wasn't here last time. >> Discuss. >> So did they ask us to pay for them outright? >> Um >> partially >> they just want a donation. >> A donation. >> So I'm going to go with I I'm not in agreement with uniforms. I think that we you know we do need to keep our facilities to where these youthles can use them. We we do upgrades. We approve the stuff that they want to do to upgrade. But if you start giving money towards outfits, then every single thing I mean, we already pay a lot of money out for uniforms for
066the students that are in school. Um, and we rotate them on a regular basis and and that type of thing. Um, I think there's fundraisers that that they could potentially have. They did say they went to sports boosters, I believe you guys gave them, and that's what we used to do in the past, help out where we can. Um, they can have fundraisers. they can do. They don't have to have full uniforms, you know, they can do shorts and a tank or or whatever. They were talking, you know, full uniforms. They can reuse uniforms, which I think they do. Um I just think if we get into the business of um youth league uniforms, it's going to be never ending. And I don't know that that's where we're supposed to be as a board in
067spending district funds basically other than like I said on facilities and stuff for them to be able to have safe places to play. >> Okay. >> What about JFL? They purchased their own but I mean for for baseball and softball they purchase their own uniforms. I don't I'm not quite sure what JFL they reuse or >> I think JFL reuses because I think sports boosters we've given >> donations to them before too >> they get so I mean they I think they you know all those organizations handle it themselves. >> Yeah. And if they purchase their own, then they can wear their own and keep it. And if they do a certain shirt or whatever we used to do for athletic association, we reuse those couple years in a row. You got them, your coaches
068all got them back at the end and you handed them out the next year and they made and I'm sure that's what they're doing cuz she said some of them were in fairly bad repair. But also, how many did she say 60 some odd or something? It was a lot. so that they wanted extras for kids that may not fit in certain sizes, but you can also rotate that. You can start with 20 new uniforms this year and 20 next year. And you know, I just think there's ways to do it that um and maybe we're not the right place to start paying for uniforms for youth league, but open to other suggestions, comments, questions. Agree. Anybody else? Okay. And I think I guess maybe I that she said that obviously she was new to
069the program and and hadn't done that before. So, if she is, I don't know, when you reach out to her or whatever, if if this doesn't pass, if she wants suggestions and and that kind of thing, definitely tell her to come looking because we've all been involved in youth sports for 600 years. So, okay, it feels like it, but anyway. So, do I have a motion to approve a donation funding SV Y L for New Jerseys as requested? Question. Sang Valley Youth League basketball. Sang Valley Youth League baseball separate? >> I believe so. Yes. >> That confuses me a little bit, but >> each entity is on their own. There's been comments made to several people about >> Why didn't you all get together? >> Office Athletic, you know, making one thing that it's still
070separate. >> I always thought it was S Valley Youth League encompassed all of that, but no. Okay. >> Separate organizations for each of them. >> Sorry. um just seems like it would be simpler to keep everybody in just one group, but um one board or whatever. So, motion to approve a donation funding SV Youth League for new jerseys as requested. >> Oh, wait. And this was just basketball, wasn't it? >> Yes. So, basketball jerseys. So, no motion. Motion fails. [Music] All right. Was that our last item? >> That was it. >> This is a record. All right. Next regularly scheduled meeting is for August 20th, 2025 at 6 p.m. Um before we adjourn, we're going to have the promotion on it. Is there anything else from this meeting that we're hearing? Oh, I know. I
071had >> Yeah, the Sentinel will come over on the building. We kind of briefly touched on that. We have nothing yet bidwise as far as getting that building going out there. >> Nothing. Okay. So, the goal then that you're going forward with is just to try to get at least the lean to. I don't know what else to call it. It's not a lane too. But >> yeah, if I can at least get that done um before it turns off cold, that will be my my major target right now because I just need to have something that is going to keep those buses warm at this point. >> And that going through a bid process or through that group. >> Um hopefully we will be going through the performance contractor. >> Okay. >> For that.
072>> Okay. And then I know you were sorry you guys. I know everyone wants to go home, but I know you were having some issues. Did we ever contact them with how many issues we've had with some of their work? >> I have been in contact with them and still in discussions with them just about some of the things that we've seen and what we've done. We're working with uh Intex going to actually come in and try to reset some of those um units and see if they can get the clocks figured out on them. They do have the software uh which train has been very proprietary um in terms of their stuff and they've not been much help but everybody kind of passes the buck on to the other person it seems like so
073far you know >> who did our train installs >> train I believe and then maybe King L was involved in that. >> Okay. Tyke is like the dealer out of Decar that does train. I think they're like the only ones in Decator that's like a train dealer. So I don't know. Anyway, okay. I just thought that was a lot of money we put forth on some of that to be spending so much money on repairing it already. So, >> I don't think that we're the only district that's had problem in James Falls. >> I think Riverton has too. >> They've told me they've not really had too much issue. Um I think our biggest thing is the controls piece and and we have some concerns about some of the units being oversized um for what
074they are cooling. Um, but again, you know, for one person that you, you know, has says that, you've got another engineer that tells you, well, you're not dealing with 25 kids in a room, you know, with having to pump open air into it and this, that, and the other. So, it's kind of like one to another. So, I don't really know what our what recourse we have. Uh, NG has been pretty good about working with us and talking to us. I don't know, you know, if we'll get any recoup from that. they've at least shared some of the insights that they have into it. Um, but I said, I just don't understand why we didn't have any controls and they said, well, it was a cost-saving measure. >> So, they they kind of tried to
075push it back to the board. Um, you know, as far as why certain things weren't added or could have been added. Um, >> I don't think >> they said, well, I think if we would know that the thermostats that are installed wouldn't be connected to the units and wouldn't be working that we would want some kind of control to control those, >> right? I think we would have not offered or accepted that as an option. >> I'm going to discuss with them maybe what is something they could maybe help out with. I don't know how far I will get, but >> I have my paperwork. I found that on that on all those contracts the other day. So, it made me think of that, but um anyway, at this time, we need a motion to
076adjourn. So, >> motion made by Josh Hbert. Is there a second? >> Second. >> Matt Wood. All in favor? I I opposed. Motion passes 6 704. He clocks almost.