October 14, 2025 - Regular Board Meeting

001the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Roll call, please. Mr. Kirsten >> here, Mrs. Dber >> here. M gray >> here, and Miss Walsh >> here. >> Right on to the five principles of Cruiser PLC. >> Thank you. And before I begin, I want to recognize the great contributions that Joy Bach has made to the Cruiser PLC. We're going to be we're very sad to see her go. Um, but we are hopeful and we are knowing that the future is bright for the cruiser PLC, especially working with GMLEA and all the teachers. These are the five principles of the cruiser PLC. We focus on learning, we collaborate, we take responsibility, we ask what are the results, we decide

002what to do next. >> Thank you so much. On to item four, review of belief statement and board norms. >> We believe all cruisers are valuable. We will unconditionally serve, support, and inspire. Therefore, every cruiser will maximize their unique purpose, potential, and power to produce the results they want. Our board norms. As leaders of the district, we will always strive to support the mission and vision of the district. Be prepared, informed, and ready for meetings. Respect one another as elected representatives of the community, be open-minded, and recognize one another's strengths, the value of diverse perspectives, and mutual commitment to the mission and vision of the district. Allow members to complete their thoughts and statements before others comment. Allow members to be heard and listen to all perspectives with an open mind. Stay focused on task

003at hand and respectfully redirect each other when needed. Maintain confidentiality and communicate per board policies. Ensure trust and transparency in all dealings. And after a vote is cast, leave meetings united as one voice no matter the outcome. >> Thank you. On to B. Agenda approval. >> So moved. >> Second. >> Mrs. Gray is first. Mrs. over a second on to discussion. Hearing none on to roll call, please. >> Mr. Kushner, >> Mrs. Dber, >> I miss Walsh. >> Hi. >> Motion passes. On to item D, public participation. All right, we have none. On to item E, recognitions and presentations. >> Thank you, Mr. President. Our first item tonight is a presentation from Nationwide Children's Hospital. Uh they have uh slides will be projected and at your seat tonight there was updated packet with a few

004additions in there. Um so I guess I will turn the floor over to you. >> Great. Thank you so much for having me tonight. Um, my name is Sarah Denny. I'm a pediatrician at Nationwide Children's Hospital and I'm here tonight with Michelle Welsh who is also from Nationwide Children's Hospital. She is our schoolbased health center um practice manager. So, we're going to share a little bit kind of a broad overview of school health in case you're not familiar with um why we feel like it's so important and then talk a little bit more specifically about this potential partnership. Okay. So why do we do school health when you know we have hospitals and doctor's offices? Um the reason why is because we know there's a significant number of children who don't access healthcare services for

005a wide number of reasons and that can be related to parents not taking time being able to take time off work. It may be related to transportation. And so what we want to do is take the high quality care that we give in our pediatric offices and bring it to where the children are, which is in your schools. And so we try to um serve communities where there's a significant need, where we know that there's children not accessing services. Um and then we have a lot of outcomes that we like to follow. One of which is reconnecting families with insurance. So that's a big thing where parent people fall off of insurance and then it's very challenging for them to get back on and so in the meantime they don't seek care. Um some of

006the things that we follow um obviously clinically we're looking at wellchild visits, we're looking at vaccine rates, we're looking at um chronic disease management. So that would be like our diabetic children, our children with asthma, um behavioral health. um we do a lot of primary care mental health um within schoolhouse. So depression, anxiety, as well as ADHD. And then on the school side, we know that kids who are healthy aren't absent as much. If they're in school and they're feeling well, then they're ready to learn. They're less disruptive in class and they're more successful in the long term. Um so we know that having a school-based health center improves school attendance as well. Okay. So, just kind of an overview of the services that we're proposing to bring to this partnership here at Port Madison

007would be primary care. So, well child care as you know um and when we think about school-based sometimes we think about just school age children but really our services are open toward to any children in the community. So if we have two students from a family who are seen in our schoolbased health center and then they have a new baby, we can see that new baby here in the school health clinic as well. So um we see anyone from newborn up to their 22nd birthday. And then we see them for a lot of reasons. We see them obviously for those health maintenance, preventative visits, sports physicals, um but also sick visits. So in this particular scenario, what would happen is if a child is at the elementary school, they have a fever, nurse calls mom,

008mom can't get them in at their regular pediatrician, they can just call over to us and we can get them right in and see them for their sick visit. Um, and then chronic disease management, I mentioned, um, we like to follow our children with chronic diseases very carefully to keep them very well controlled so they're not missing school. And then team health as well. I mentioned already quite a bit about our primary care mental health with anxiety, depression, and ADHD. Um we work really closely with the schools and the teachers as we're making diagnosis, as we're adjusting medications. Obviously, that's all with um assigned release of information that the family signs when they go through the consenting process. Um and then one of the really really cool things that we have within school health is

009our as well as psychiatry. So I'm sure you know about the struggles regarding mental health access for for children. It's a huge problem and so we have with embedded within our system a psychiatrist who will do teles psychiatry with students um once a week and it's a really great option if maybe a student has problems that are beyond what we feel like you know we've maximized our scope and we need kind of some assistance instead of putting them on a six month weight We're able to get that child in with a psychiatrist pretty much immediately and they can access those appointments either from home or sometimes they'll come to our clinic and we'll just help them get on the the Zoom call or you know whatever platform to to do that visit. Um the dentistry

010program is also really neat. So a lot of schoolbased dentistry programs that you may hear about just come in and do preventative. So they'll come in and just do fluoride. Um but this program is going to do both the preventative um but also the restorative services and that's really critical in areas where children have not been accessing dental care. Um we actually know that dental health is one of the key indicators of a community's general health and so getting kids healthy teeth can really have long-term you know impact. We know that kids sit through school with dental pain and it really can impact their learning and so this is a really way to start getting them linked with services. The dentists will be here doing those um restorative services. We have x-ray, we have the

011exams, and then if they do need something more extensive, so say for example, it's there's so much damage that we need to do a sedation or something like that, then we would refer to the dental team at General's Hospital and it would be done there. Okay. So, um I'm Have you guys all seen the space previously? Okay. So, so you know, we um if we move forward, we definitely need to make some changes, but they're actually pretty small. Um but in the meantime, we want to get the kids in the district starting to get some services um before we're necessarily in the brick andmortar space. So, Michelle manages all of our mobile units and she's already worked with the district on getting the mobile units out to the schools starting u early next month. Okay.

012I'm not going to spend a lot of time on this. Um I'd rather get to your questions, but really, as I said, the construction is pretty minor. So once we get the green light, um it'll take we're thinking probably we'd really like to start seeing patients in there by the end of December and maybe do like an official grand opening in January. Uh this is the current uh space and then just the only you can kind of see on here the rooms in green on here now that are the vision rooms. We're going to convert one of them to another dental room and we'll bring in the equipment to um stock that and then um the other room is going to be a bigger lab. So we do a lot of on-site lab testing so

013we need a bigger lab space. So we'll um just convert that other room to that. Um the other thing that we think is really really important especially given the location of where this clinic is is the transportation. We need to be able to get children from all of Groport Madison to the clinic. Um, and we need to overcome any barriers they've been having related to transportation. So, um, we're working with your team on how we'll set up a transportation program. Probably it'll be a van that'll shuttle between the schools so that every child has access to this service. Okay. And I'll open it I'll stop there and open it up for questions. questions. Um, how does the parents give permission for the services when so say they something happens at one of the schools and

014they need this service right away? So, how is the the parent give the permission? Is it verbally? Is it is it I would think you'd have to have some type of signed documents. >> Absolutely. So, that's a that's a really good question. So, it depends. If it's a wellchild visit, for example, um that's scheduled in advance, we know that the child's coming. The the parent will sign a universal consent form that's consent to treat. It includes the release of information, um all that kind of stuff. And we just went digital on that. So, it'll go out through final forms. If there's a situation where, oh gosh, um, Johnny has a fever and a sore throat and they have a rash that looks an awful lot like strep, those children will not be coming through transportation.

015A parent is going to have to pick them up and bring them. Um, and that's for several reasons um that I can clarify in a minute. So, the parent will be with them. So, we'll have them sign consent when they get there. The reason why we don't at this point transport sick children is one, they're on a bus or on a van with other children who are well. So, we don't want to do that. The other thing is is um the transportation is usually set up for the week in advance and so then all of a sudden having a last minute change kind of throws everything out of whack. >> Okay, >> good question. >> Um what happens if they don't have insurance? >> That is another great question. So, if they're eligible for insurance,

016then we help them reconnect with insurance. So, if they're eligible for Medicaid, for example, um we help them get reconnected. We have paperwork that we give them at the visit. We also can link them with financial counselors. If they're not eligible for Medicaid, which is a decent like number in your district, um we have the HCAP form, which is our hospital um like sliding scale fee. and we help them with that. >> Okay. >> Yeah. >> And then um one of the things that the last company that was in, they had no signage that was out to be visible from the road so nobody knew >> where it was located, right? >> Is that something that you guys were looking to to do so that the public is aware where this is located? >> Yes.

017So we feel really strongly that there's two keys to success with this partnership and where that is located. transportation being one and signage being two. And so Tai and his team, we've already had his team and our team with marketing kind of working together. And I believe that district leadership has decided instead of coming in off on market, we're going to come back by the high school. Um and so yeah, we'll do signage, >> all that stuff. Absolutely. >> Yeah. Because I I just felt that was such a waste. >> It was a big miss. Yeah, agree. >> Thank you. >> Any other questions? >> Would this be the right time to ask questions about the contract or should we wait till that's the item G3? >> Should probably wait until G3. >> If it's

018a question for me, then probably now because I think we're we may not be here for the whole meeting. There was question there was some stuff in there about a steering committee. I was curious who's going to be on that steering committee. >> Yeah, that's a great question. Um, so typically what we do when we come into a district is um obviously there's a whole team involved and so we'll do regular meetings usually once a quarter while school's in session with the broader team and whoever you guys think is appropriate. Usually it's marketing, usually it's a nursing representative, usually it's some district leadership and then people from our team. The steering committee is separate. We usually meet one or two times a year and that is a smaller group and it's really up to you

019guys who you think should be on that. But it's really thinking more long term. What are our long-term goals here? Um where what do we want to see like what's working? What's not? um what do we want to see grow from this partnership over the long haul? Um even things like okay like we have a great data tracking system and we we I mean you guys um is there something we want to measure? Is there something we want to look at related to this work that we're doing together? So it's flexible it you know in um like I I mentioned last time I was here I'm also the medical director for the Reynoldsburg partnership. So in that steering committee, it's sometimes a superintendent comes, sometimes it's director of whole child supports, um sometimes someone from

020behavioral health, um our leadership. Um but we just keep it a little bit smaller just because it's more like I don't know strategizing kind of thinking more long term. >> Also there's um information or contractual language about data sharing and student study details. >> Has this any of this um proposal been presented to the parent advisory committee? >> The parent advisory committee at children's >> our school. I don't know about that. You didn't present to the parent advisory committee then >> the parent advisory committee the term >> I can't hear you the advisory parent advisory committee has served it term and according to our policies there has it has to be a purpose for the committee and it has to be appointed by the superintendent so that has not been done for this school >>

021thank you for that so that you know Um, so can you give me more information about this study? Will the parents do we have to do the study? Do they have I mean is it a mandatory thing for anybody who knows that they're involved in the study? It seemed that that's what the language was. >> So the data sharing is more um it's not like a specific study. It's more um like looking at aggregate attendance for example or maybe I'm not going to use this. I'm going to give you an example that we do in another district but it wouldn't apply to here but it just kind of gives you an idea. Um in several of our primary care clinics we have a kindergarten readiness coordinator who meets her three and four year olds. So

022a study that we're looking at is of the three and four year olds who met with the kindergarten readiness coordinator, how did they their KR scores compare to students who did not meet with a kindergarten readiness coordinator. So it's very aggregate level. We, you know, we keep it completely deidentified. Um but that's kind of part of like the the um data sharing agreement is that we can access those scores, match them with the student um and if there's any difference in outcome. >> So, Nationwide Children's Hospital will decide what the um research topic topics of the studies are. >> Well, that would be something that potentially the steering committee could do. So, you know, we have the data at our disposal. You know, is there something that we wanted to look at together? >> So,

023there'll be transparency to the parents if their child's information is shared with Nationwide Children's Hospital. I think that is like up to you guys how you I don't know how you handle other data sharing. >> We ran this past Oh, excuse me. >> Go ahead. >> We ran this past uh our attorneys that we looked at the contract. We're not pulling individual student information. That's demographic data only. So, it's kind of Well, not just demographic, but we're not pulling individual student information, personal information, none of that. >> And the possible um control of the data will be for it could possibly be for six years plus nine years plus six years, right? Is that correct? Um, typically our I mean I haven't since this has gone back and forth several times I haven't I haven't

024seen the most updated but um our standard data sharing agreement um there's not typically an end date but I will say the districts can control the data. So if we're like hey we would love to look at attendance and you're you are thinking no we don't want to then I mean that's your prerogative. So you guys control your own data. We don't have access to your data unless you choose to share it. >> Okay. Thanks for sharing. And that basically what comes with the um steering committee that conversation about the strategic planning and kind of laying out the goals and such and then at that point determine what data points would be shared and then execute from that step. Correct. >> Correct. So an anam another example that I can give you of like an

025opportunity where data sharing can be very helpful is we get claims data and we can we can search the claims data by your service area and then if we can match the claims data to the school rosters. we can identify which families are falling through the cracks and we can reach out and say, "Hey, um we have this clinic at Nationwide Children's Hospital or like right in your district. Would you like us to make an appointment?" So, that would be another example where we're data sharing, but it's just to help identify those students. It's not going anywhere. We're not doing anything other than reaching out to the family. I don't know if there are other questions. Uh, but I want to thank you so much for coming here tonight. Um, we were really excited when

026we opened our our school-based clinic and um, you know, we've we've gone along and and now we're we're changing. I'm very excited for the opportunity. I mean, Nationwide Children's, everybody nationwide around the world knows Nationwide Children's have partnership like this and with what you'll bring to us and and one of our uh presentations coming up here in a few minutes will be about our our uh report card results. and you touched on so many things um that there are support services that need to happen to have kids ready to come to school, to be at school, to be ready to learn, to uh make sure health issues are being managed appropriately. And and I'm very excited. This this is one of the many things uh that goes into providing support for families so our kids

027can come here and be successful. and and I appreciate uh the opportunity to to have a partnership with Nationwide Children's. >> Yeah, I do have a question. I'm not sure if this is the right place to insert it. Um but when when it comes to um the conveyance agreement, um we have a lot of fairly expensive equipment that makes our clinic whole. And no offense, but if something were to happen and you guys were say, "Hey, we don't have enough we don't have enough customers. This isn't working out the way we want." I see a reason why we wouldn't just convey for use and not just give away this amount if we're conveying this to you, correct? This equipment. >> Um, that piece I am not 100% sure. I would have to I I believe

028so. I think part of it has to do with the maintenance and upkeep of it becomes challenging. >> Um, but I can get back to you on that. Yeah, I think I mean I would hate to see these are some of these are really expensive pieces and you know at the end we don't want them all to disappear, right? So I think it would be great if the conveyance agreement could uh last for the duration of your service, right? And I don't know if there's a way to work that out, but it wouldn't make sense to me for to open up potential opportunity for everything just to go away if you all were to decide it was time for you to move on, etc. Does that make sense? >> Yeah. Um, I think we can

029check on that. Another part of this, this equipment was originally purchased with uh grant money. >> Yes, thank you. >> So, I I think and I know the attorneys looked at this for for how it would work, but I think there's some type of obligation because it was a schoolbased clinic grant for us that ultimately it would have to come back to us. Uh even though like with our previous v pre previous vendor they had it while they were working there but then came back to us. We inventoried got everything back in the advanced agreement. I don't know if that was for insurance purposes or maintenance purposes or or things like that but um I I know we had that conversation that it was purchased with a grant and so it would have to stay

030with the clinic. >> Yeah. And also there I don't we don't have I've looked up some of the equipment but we don't have in the spreadsheet like the total dollar value and I think that's important because we have some statutory requirements before we can give away taxpayer owned equipment which I believe this is whether it was grant based or whether we purchased it. It's owned by the taxpayer not by us. So I I would love to see us just tie up that loose end. So you know I'm I'm sure you're not you guys wouldn't be a problem but you know other maybe transportation contracts like, you know, hey, where's our where's our fuel metering system? That kind of thing. I'd like to see it tied up so that nothing disappears. >> Yeah, that was Thank

031you for the reminder. It was purchased through the ODH grant for the primary one clinic set up. >> I do have one other question. I can see in your u current state, we had a combination of both and medical and dental with the future state or proposed state that you have. We kind of lose about those students. And if I missed that, I just want to make sure they're going to be kind of picked up in those other exam rooms and do we have a 24 to 48 hour lab for glasses because we also have lab for glasses as well. >> Yeah. So, in order to truly support a dental team, we needed to increase the number of chairs um and then um you know, we needed the labs. So while we will not be

032offering vision services, we will link the students to we'll get them into a vision center. Most likely the run we have one right at Reynoldsburg, so it's on the same side of town. We'll get them appointments at that vision center so that they can get them quickly. >> Okay. And is is there a mobile vision type? >> It's it's a it's a >> brick and mortar vision center. >> Thank you. So could you dig in deeper into that? Are you saying we will not at our facility be providing any vision services after this start? >> Correct. Yes. When when however this partnership was being negotiated at the onset it was decided it was going to be primary care and dental to start. Will we have space? Let's say that we found a group or an

033optometrist or whatever who wanted to donate their time for limited amounts of time for screening etc. Will the equipment in the space still be there? You're taking that out. >> The space will not be there because it's being converted to dental >> and the other rooms being converted to a lab. I think I think that also uh is critical as it would make no sense to um convey all the expensive vision equipment to you guys if you're not going to use it, right? So, we kept that in house. We could possibly have a space to use that somewhere else. We could possibly have put it in one of our um nursing facilities at the high school or one of the elementaryaries and still have it available. So, conveying equipment that's not in the usage I

034don't think also makes any any sense to >> so I'll have I mean I'll have to when you guys like make your comments I'll have to bring that back up because that's like out of my >> that's more >> I'm just the doctor who's going to see the patient. >> That's more our inventory thing than just >> I guess then from a a pediatrician standpoint like exam 2 looks a little bit bigger. Would it be possible to have it as d for an exam and have the eye equipment plates there. >> And I don't know from, you know, that's fine. I'm asking you as the doctor if that was an option. >> Yeah, I mean the exam um the the rooms that are currently like for medical exams, I think that they're totally adequate space.

035The trick with the eye is that you need the eye lane that is at least 20 ft long. >> Yeah. >> Uhuh. Nope. You got it. >> I'm sorry. I'm relying on closed captioning for some of this. Um it looked like you said rely on the high or need the high lane >> high lane. So that's the the lane. >> Okay. >> Yeah. So you're you know 20 ft from the >> Yes. Thank you. >> I was trying to figure out how we could possibly um use a space to combine what you're saying with the equipment >> and she was explaining that's what I was asking from the doctor's perspective. She was saying we needed more room wouldn't give us that eye lane the 20 ft I believe in order to do an appropriate eye

036exam. Correct. >> Correct. We also don't have the staff to staff a vision clinic is the other piece at this point in time. Now that is definitely something that we want to grow. Um but it has been incredibly challenging. >> What do we have for data as far as um how space has been used so far, how many patients we've been seeing in a month, etc. >> Uh the clinic hasn't been open this year. We um made the decision to move from the previous company and and part of the issue was um there was not much activity over there. Um so our our goal with this things we talked about is making sure we can get uh students there and and I do want to go back to when we talked about transportation. Nothing would

037prohibit a parent >> from taking their child, >> not just a sick child. >> You they could make appointments if it's like I don't want my student to go Oh, yeah. >> on a van alone or something like that. A parent could schedule the appointment, pick their their kid up and take them there. Uh but um that that would be our hope um to obviously increase utilization and and I know that's an issue and not to speak for you but that's part of our conversation we had with them in the beginning is making sure this is successful uh because they don't want to put a bunch of staff and resources and and not get utilization. Do you have like a I I'll say for lack of better terms like a proof of concept time frame.

038Do you have a initial time frame where you're going to evaluate if there's enough business uh to justify your presence or how does that work? >> Well, how we start is obviously with really robust marketing and messaging to your district. Um we typically will go to each of the schools, meet with the teachers because the teachers and the nurses are big refers to our clinics. they're the ones who are sitting in a parent teacher conference and that parent discloses you know this challenge or that challenge. Um so that'll be kind of the initial step. Um we also will be obviously prioritizing Groport Madison students but also opening it up to the community um so that you know other kids who maybe go to a private school or go to a charter school are able to

039access um to help with volume. And then um I mean We have a lot of strategies like I mentioned we use the claims data list to help identify families and so we do a really all hands approach where we're calling families. We're really trying to reach out and get to them. Um there hasn't been a clinic yet that we've opened and we have clinics in Shelby, Ohio, Mount Vernon, Columbus City, Reynoldsburg, um where we've said, "Well, you you haven't you don't we don't have enough students, so we're going to close." I mean, it definitely is a partnership. Like, we need your help as much as you know, we're our marketing team's doing stuff. We need you know, when you guys are out in the community be talking about it, too. >> Thank you. Any other

040questions? >> I would just like to say thank you. Um, I really hope that this works out because I think our community really needs it and I was very disappointed that the it didn't work the last time, but I think just from hearing you talk about the marketing and things that'll happen, I think that will really help because I just felt that that was so lacking before. >> Thank you. Thank you so much. >> Thank you. >> All right. On to item two. >> Thank you, Mr. President. Uh the superintendent recommends the Groport Madison Schools Board of Education adopt resolutions recognizing October as National Disability Employment Awareness Month, National Italian-American Heritage Month. Uh first resolution uh to observe National Disability Employment Awareness Month whereas National Disability Employment Awareness Month celebrates contributions of America's workers with

041disabilities past and present and showcases supportive inclusive employment policies and practices. And whereas report Madison school board recognizes the important role of people with disability, people with disabilities play in a diverse and inclusive American workforce. Whereas the Gport Madison School District is dedicated to reinforcing the value and talent of people with disabilities at the value that people with disabilities add to our community. Now therefore be it resolved that the Groport Madison schools board of education observe October as National Disability Employment Awareness Month at our meeting tonight. So move >> second. >> Mr. Kushner is first Mrs. D second to roll call please. And is this for both of them because we have it listed as >> it was listed as a single item. Do you want do you want me to read the the second

042one or vote separately? >> It's together then I guess. >> Okay. My apologies for that. >> Um also recognizing October as Italian-American Heritage Month whereas the month of October is recognized nationally as Italian-American Heritage Month celebrating the contributions of Italian-Americans to the culture, history, and prosperity of the United States. And whereas the Italian American community is one of the largest ethnic groups in the United States and its members have profoundly influenced our nation's progress in fields such as government, business, the arts, sciences, and education. Now therefore, be resolved the Growport Madison School Board of Education observe. October is Italian-American Heritage Month at our monthly meeting tonight. I move that we recognize October as National Disability Employment Aware Awareness Month and Italian American Second it. >> Mr. Kushner as first, Mrs. Dober as second. On to

043roll call, please. Mr. Kushner. >> I Mrs. >> Hi, >> Mr. Bower. >> Hi, M. Gray. >> Hi, >> Miss Walsh. >> Hi. >> Motion passes. On to item three. Okay. Our next item tonight is the report. update and I led in on this a little bit with uh Nationwide Children's. Um and I and I want you to think about where we've been and where we've come as a district and and while uh there are very good results and there are certainly areas we'll talk about that are needs for improvement that things have to come together on many levels to be successful. Mike mentioned in the morning about working with the association leadership uh in the work that we do. Uh having a student based a school-based health clinic so kids can be healthy. Making

044sure our buses run on time so kids get to school. Providing universal breakfast and lunch uh so kids aren't hungry while they're in classes. uh reducing acts of violence and and different things we've done with MTSS and and focusing on reducing discipline and and really when it comes down to it, the principles and the teachers in the building rolling up their sleeves and digging in and and doing the important work. So, um this is really um as we look at things to celebrate, as we look at things to work on, this is a reflection of what we do as an entire district and I think there are a lot of moving pieces in place. So having said that, I know Mike is going to give us a detailed analysis and trend of the uh report

045card data. Mike, welcome everyone to my favorite board meeting of the year. Board members, everyone in the audience, everyone in the community, anyone who has watched online, anyone who has heard me talk about education knows I'm the state report card's biggest fan. In the last two and a half years that I've worked here and Carol too, we've emphasized truth and transparency and I talked about the data. The data matters. We love the data because the data doesn't lie. The best way that we can emphasize truth and transparency is to do a live walkthrough of the state report card. We should do that every we need to do that every single year. In fact, every single school district needs to do that. When a school district doesn't do a live walkthrough of the state report card,

046you need to start asking questions. Let's get to it. Let's walk through ours. I also think it's important that the everyone in the audience and everyone at home, everyone in the community knows how to navigate the state report card. So, I'm going to do it like I did last year and I'm going to start from the beginning. The first thing that we want to do is we just want to go to a search engine. We're going to Google Ohio report cards. That's all you have to do to access this information. Ohio report cards. The first hit you're going to get is Ohio store report cards. You click there in the search box. You put Growport Madison local. It'll pop up right below it. And we arrive at our report card. I want to help you

047navigate this. So, I'm going to show you the first page. We're going to take a look first as our first stop. Our three and a half star rating. We'll talk a lot about that and we'll tell you exactly what that means. We're going to walk through each of the components. Also on this page, you're going to find information about our district students from last year, the chronic absenteeism rate of this year, and our district teachers, and you're able to navigate to every single school building. This is where you go. This is one of the places you go if you have a child in one of these school buildings. Go first to that school building. Check it out completely. I'm going to explain everything about the district tonight. you need to go directly to your school

048building and find out the most precise information about where your children attend schools. So, what you do is you just click on each one of those. It also gives you a summary of all of the individual building star ratings. As we go back to the top of the page again, we see that three and a half star rating. We had that three and a half star rating last year. And everyone knows I've studied this report card for 22 years now. There have been seven versions of the Ohio report card over the last 22 years. We hit 3.5 stars last year. That was majorly significant. We came out of the basement. We raised oursself out of the basement. And I'm going to further emphasize that when I show you some slides explaining exactly where we are

049among Ohio schools. We're going to first stop there at achievement. You remember I did this last year. I talked a great deal. I won't talk as much this year about performance index. I loved explaining that, but I'm going to show you some things that are very important. The first thing on this page on the left side, you see that our proficiency has gone up to 72.6. What I want to really point out is how these bands are growing at the top. The these three bands at the top are growing larger while the bands at the bottom are growing smaller. That's where our performance index improves. We have more students performing at higher levels and we get more credit for each one of them. You remember last year I showed you the proficiency trends and the

050calculation. The calculation. Let me make that a little bit larger for us. That might help a little bit. So what we're hoping to do is we have we need to have more students on the in the proficient accomplish and advanced advanced class levels because as you see we get one 1.1 1.2 and 1.3 points for those levels. We don't get nearly as many points for the basic and limited levels. It goes down to basic 6 and limited.3. You can see correspondingly the points every year are much lower. So as we continue to grow, as we continue to improve, we get more students performing at higher levels and indeed we did that from the last year. On the right side, what I showed you last year, I'm going to show you the same thing this year.

051Some of the things we want to look at the comparison by tested grade, the trend by tested grade, and you can click on each one of these, and I encourage you to do that this for each of the grade levels all the way through high school. When you click on each one of them, you can see exactly what the trend is for both English language arts and mathematics. That's achievement. I want to show you now, and we're going to talk about those two stars and what those mean in just a little bit. Next, we're going to navigate to district at a glance and go to now progress. Our progress stars are impressive. We have four stars in progress. Another teaser for a little bit later in a few minutes when I show you what we

052get from progress, what we're going to get in addition to just improving our progress. The best way that you can click, you click on the tab, the best way to understand progress is to click here on the first set. That's English language arts. Then mathematics, science, and all tests. It tells you which grades, and it shows you the progress levels. Down here is the key. What we're looking for is green first. That means we we beat state expectations. The good news is there's a lot of green on this page. The next thing that we're looking for is a light blue. We see that in math and in all tests. We see that improvement. That means that students are making more progress than expected. And when we have this darkest level in mathematics sixth and seventh

053grade that is showing dramatic improvement. In fact, we made significant improvement from the state. And then at the bottom of this, I couldn't show it on the first screen. We'll highlight it now. We're going to make a big deal about what the high school has done this last year. Give me a few minutes to do that. It's been tremendous improvement. That's progress. And progress is over a three-year period. So this is this is not just one year snapshot. This is progress over three years in cohorts. Next, gap closing. In gap closing, there's another impressive four stars. I want to point out to you, whenever there's a three star rating, that means you meet state expectations. So, three, four, or five is exactly what we're looking to do. And in gap closing, just like progress, we

054have four stars in gap closing. I think we should go here. This is the best way that you can look at how we're doing in gap closing. So, I'll make that a little bit larger, too. And we'll first look at ELA. As you're navigating this, I want to point out what this all means. And there's a key down below. These are all subgroups. All students, multi-racial students with disabilities, Asian or Pacific Islander, white non Hispanic, black non-Hispanic, economic disadvantage, Hispanic, and English learner. these circles out to the right side, those are goals set by the state of Ohio for all school districts for particular subgroups of students. If the bar touches that goal, that means we are meeting the goal. And again, we're exceeding state expectations. Right now, you can see exactly what subgroups by

055hovering over it that are meeting the goal and those who still have a gap. That's why this is the gap closing component. There are still groups of students who have a gap between what is expected by the state of Ohio is the goal that state of Ohio has set for that particular subgroup and what our students are doing. As I scroll down here, you can see some of these actually touch. Sometimes they're inside of, sometimes they're outside of those are the goal. Those are the gaps we have to continue to address. I want to show you the same in math. again the go out to the right the circle if we touch it that means we have met it if we're outside of it that means there's still a gap you see in math there's

056lots of improvement happening right now most of these are within or touching the bar they're not we have to address those we are talking with the principles the principles are talking with their staffs we're understanding what where our bleeds are around this district that bleed is where we're where we have to devote most of our attention on the state report card. What is bleeding right now? We've already met about that. We're talking about that and now we're meeting individually principles with our teaching learning team. We're sitting down with them and figuring out exactly how to approach with their teachers these gaps. Next, let's go to district at a glance. Again, that's at the top of the page. And we're going to look at graduation. graduation. See, we're at 91.6. You might have also seen that

057it we raised that to a 90 or to a three star status. We're meeting state expectations. To get to the next level, we need to have four stars. I'm also going to explain where that is. This is a two-year graduation cohort. So, this is not even last year's. This is the year before, the year before that. And we're also graded on the students who don't graduate in four years. That's where you get the fifth year graduation rate. We got 37.1 points from that. We were just shy of getting of getting to a 93 on that particular cohort. We can work on that because if you look later or look down below, I'm sorry, you look at the details, you can see how we're grading out in the five-year graduation rate component and then also comparison

058and trends. What I'm focusing on right now for everybody is that just because a student hasn't graduated in four years doesn't mean that we shouldn't help them graduate in five years. And for the state report card purposes, we get more points. It absolutely matters. is 40% of the graduation rate component rating. And then also we take a look at those particular students, the 8.2% who did not graduate with their in their cohort when they were expected to graduate in four years. What have we done with them? Well, one thing that I'm looking at, we're talked about with the high school staff or the principles already is the 704 74.4 percentage at the bottom. students who are no longer enrolled in high school. This is where we need to know what they're doing that fifth year

059when they're no longer with us. We need to have constant contact with them. Get them into the school. Help them understand we're going to help you graduate. That needs to be much higher. That needs to be much lower. We need to have we need to make sure that we have contact with all of our graduates so they know that we're still going to help them graduate. Next, we're going to look at early literacy. Early literacy has two stars. This is a major area for us to improve. Now, what I want to point out to you this year is the same as last year. It's the same every year on the state report card for early literacy. It does not count this fall. This I'm sorry, this fall's data does count. It's not included on this

060report card. So, the ELA curriculum that was introduced and implemented fully last year, we can't see the results on this until next school year. This component lags behind. So, these two stars need to get hired. I'm going to show you why in just a few minutes. The sixth component, well, this is a fun one. This is the first year it's ever been counted. It's the college, career, workforce, and military readiness component. We do meet state expectations. I'm going to show you what makes up this entire component, but the 74.9 is important because of the next level. The level that gets us four stars is 75. Yes. One10enth away from four stars in this component, which is very impressive. What does that mean? I'm going to show you what that means. How how would we get

061that? And again, this also lags behind a full year. This is not the students from last year who graduated. But if you look down this list, you're going to see these asterisks over to the side. There are 11 of them. Everyone that is identified is what is figured in to the calculation. So what that point one means for the next star level is that if we had one more person in any one of these categories pre-apprenticeship um taking dual enrollment was college credit plus um getting remediation free scores on the ACT or SAT we would have had four but we're that close and I want you to keep in mind we're that close because I'm getting to one of the most exciting parts of all this I also want to show you again how to

062navigate some very important information is is still at the bottom of the page. I encourage everyone to look at the gifted data, the district detail, and the financial data. I'm going to focus on district detail right now to show you the wealth of information that's provided for us about our school district. We go back up to the top of the page. It includes information about the district students and the district staff enrollment, chronic absenteeism, which we're going to have a highlight in just a second. Chronic absenteeism, thankfully, is falling across the state of Ohio. That's fantastic. Almost all districts are showing improvement. Almost all areas are showing improvement. We have a partnership with stay in the game. It's with the crew, the Columbus crew. Principal Chris Moer is responsible for it. He is working with

063all the other buildings, providing incentives, focusing on improving the chronic absenteeism still attendance and mobility. District staff. Just want to show you where this is. It shows you about all the educators in the district including also the counselors, the nurses, psychologists, the interpreters and so on. Everyone is listed here. You can see how many of those we have. We can also see students per educator and what the state average is for students per educator. Again, take the time, go through the state report card, look at every single detail that you possibly can because every single detail matters. Just like that point one that we are away from the college, career military workforce readiness component, we have to be cognizant and mindful of every single student. I'll go back again to graduation. Those fifth year students

064need to know we want to help them graduate. That's an effort that we have to have at the high school. All right. Now, I have some fun things to show you. You remember this from last year. We want to talk about our nearest school district, our nearest neighbors, our nearest competitors, our friends. Let's pull them apart a little bit so you can know exactly who we're talking about. You may remember this from last year, too. Last year there were three school districts who showed improve on the state report card. The rest remained the same. This is this year. This year there's a new category that we can put on this slide. It's the it's a decline. So there were three area school districts, three of our neighbors actually went down in their performance. Taz Valley

065went up again. That's impressive. It's rare to see a school district increase by a half star in successive years. I showed this to you last year, too. I want to go right to this year because you're going to see it's it's almost it's very similar. So, this is the overall star distribution among all districts in Ohio. Going to 3.5 stars or stay at 3.5 stars again puts us with most school districts in the state of Ohio as opposed to where we once were with three stars being among the the lowest performing 26.2 districts in the state of Ohio. This is also important because we want to know how many school districts are where we want to live. This is where we need to be. We need to be a fourstar school district. We need to

066be a 4.5 star school district. This is our ambition. This is what's within reach. On the other hands, you can also see how many schools are 2.5 stars or below. Let's take it to another level. That 4.5 to five stars only. 23.3% of the school districts districts in Ohio are 4.5 or five star school districts. Roport Madison needs to be one of those. You might remember this last year. This is by geography where our schools are and what their star status was. Let's go to this year. Again, navigate to each building and see exactly what their stars mean. for the middle and high school. This was last year and now this year. You can see that Gport Madison High School is now performing where the state expects all schools to perform in a three-star status.

067Middle School Central, I want to save some talk about them for just a couple more minutes. They had one of the most remarkable school years I've ever seen in the 22 year history of the court. As for buildings this year, 78% of the buildings in Ohio, there are 3600 different buildings in Ohio. Uh 78% of them, you can see where our buildings are are in three star status or above. This year, Central and North are both fourstar school buildings doing the the elite in in Ohio. I asked the principal to put together and give me that what they think with their staff would be the highlights for their buildings. I'm not going to read all these. I'm going to highlight some of some of these, but for each of the buildings, student attendance average at

06892 is pretty strong. Exceeding the district average in ELA and and Ohio average in math for the third grade for Aspberry Dunlow, the gap closing four stars that went up from last year. second highest performance index in the in the entire district and the highest proficient accelerated advanced levels in the last five years. That's important for Dunlow because that's how we increase our PI more students performing at higher levels for Glenn Denning for stars and gap closing. That was improvement chronic absenteeism improving from 25% to only 20% of the students in chronic absenteeism status. Groport gap closing five stars. Can't be better than that. Met the chronic absentee indicator. Third grade math improvement. When you improve by doubledigit percentages, you've done something pretty amazing. For Madison progress and four stars again for Sidelia, both four

069stars in progress and also in gap closing. And fourth and fifth grades exceeded the district average on all tests at Central. This is where I was going to tell you I was going to pause for a second. Central overall rating this year is a four. That was an increase. Progress increase to a four. Gap closing a five. Again, that's the highest you can get. I in the 22 years I've studied the state report card. It is exceedingly rare that you see a staff and and the students perform as well as Central did last year. That is a just a tremendous victory for that building. and this this the principal and the staff deserve all the credit for that. It is a remarkable performance that you don't see very often. They raised their PI by 8.82%.

070That's absolutely tremendous. At North again, North got a four-star rating. Again, four stars in progress. And now gifted value added data, five stars. When I came here a couple years ago, we were all concerned about gifted services. We worked hard on gifted services. That building in particular is showing that that hard work has paid off. Growport South sixth and seventh ELA met growth expectations. Seventh and eighth exceeded growth expectations in math. And she wanted me to highlight science met the growth expectations in eighth grade. That is important. Glad that she included that. At Gport Madison High School, now this is where it gets fun. Every single end of course exam showed improvement. Newport Madison High School is on its way with a 10% point improvement in biology. So again, every end of course exam was

071an improvement. We have not seen that before. We need to focus as we wrap this up on chronic absenteeism. The green arrow going down is good in this case. The chronic absenteeism for the district going down from 35 to 31. That's a significant improvement. And the same is true of most of our schools. You can look down the list and you can see some of them really show some significant improvement. That's not by luck. That's not by chance. That's made by principles and and teachers making sure that they have engaging lessons. They have relationships and good rapport with students and also with families that they're understanding what they can do to help students get to school. So, what does all this mean? Here's our overall state report card. our 3.5 overall rating to an achievement

072to an early literacy. Remember achievement, we improve achievement by improving our test scores. There's no other way to look at it. When I'm talking about higher performances on the test scores, this is the component that does. What's important though is that achievement figures into progress. So test score performance figures into progress. Test score performance achievement figures into gap closing. Same thing for graduation because the more students who we can help achieve at higher levels, the more students who are eligible for graduation in the traditional route doing well on all the state tests. We do that, that's what we're going to get to four stars. And in fact, remember I told you we're only onetenth of a point away from four stars. So what I want to do, strip all that away and just focus on

073the numbers and more precisely what those numbers represent. This is the overall comp. This is how we get the calculation for the overall rating. 50% of it is an achievement test score performance and the progress that we're showing the three-year progress by each cohort who's tested. So they're not just good one year. There's a three-year indicator that they're progressing. Gap closing and graduation, early literacy, and the last component, college career, workforce, and military readiness are all 12.5. So I show that to you because again, that's our report card. Here's our most reasonable path to four stars. What do we have to do to get to four stars? Here is the rational calculation for that. Progress and gap closing stay at least four stars. Achievement for the district goes to three stars. You can see we're

074well on our way. We last last spring we had lots of double digit improvement performances in achievement on the state test. Graduation moves from three to four. Early literacy moves from two to three. That's a fair expectation after we've spent a year over a year implementing the new curriculum which I'll remind you was the first new curriculum shared by the six elementary schools in 14 years. So that's what they've worked on. That's what they're implementing. That's what will get us to three stars. And again, we just give one tenth of a point. We're to four stars. That is our first pathway to four stars. Everyone, it's certainly within reach. We are almost there right now. One last thing I want to show you. I want to take you again to I want to take you

075to the Ohio Department of Education and workforce and to this page. I remember a couple years ago was our very first admin council. That's with all the district uh leaders including the principles, the assistant principles, um all the supervisors and the coordinators. We met in this room and we talked about what it means to implement a PLC. When you are successful in that implementation, you start to get recognized for it. You're invited places to present. You are also considered for awards. You work down this page. The first award that I thought we could attain, I'll make this a little bit larger. Maybe there we are. It's the momentum award. Let me read to you what it says. The momentum award is for districts and buildings that have demonstrated outstanding improvement in achievement while also continuing

076to show growth. The momentum award is for districts and buildings that have improved their performance index by three or more points from the previous report card to the current report card and received a value added progress rating of four or more stars. Districts and buildings are not eligible for this award if they receive an overall rating of four stars. are exceedingly there. It's an exceedingly low number of school school buildings and districts who have four or five stars. So, it's almost still the all the remaining school districts in Ohio. I want to show you what that means. How how many school districts received this award last year. That's it. Seven school districts in the state of Ohio received that award. Let's look at that again. So, why do I tell you this? I'm excited. That's

077why I'm telling you this because let's go back. I have been in constant contact throughout the summer all the way till last week with a uh a person who works for the Department of Education and Workforce. And as you can glance over that and tell you where we are. We are 100% eligible for this momentum award for an award only seven districts had last year. There's also a building I'll go back to Growport Mass and Middle School central who is also eligible for this momentum award. We had we've had about 10 buildings over the last several years qualify for this award. Again, that PI score moving from 67.9 to 76.8, a change of 8.82 is tremendous. And Central also has a progress rating of four stars. So, am I rolling out the banner right now?

078I can't because this award, even though we are absolutely verifiable eligible for this award, isn't announced until February, several months from now. And you can see the reason for that delay. It's because vendors have to be chosen and certificates have to be printed and banners have to be printed. So I am not allowed to say that we have officially receive this award. I am telling you 100% we are eligible for this prestigious award. All right. Thank you. [Applause] If you're looking for someone to credit, it's absolutely the teachers and everyone who supports them. >> Any questions? As as always, great presentation, a lot of information, and you went through it quickly, which is good. Uh can you touch on back to the early literacy that the so we just implemented science of reading and CKLA

079curriculum and so there's a delay in the rating for that. Can you explain that please? >> Yes because it includes fall testing. That's why it's a year behind. And so we're doing fall testing that this score the scores now will will be figured into the spring testing for this coming spring and then we'll get that at the end in September. So that's where it lags behind. It includes spring testing and then fall testing. So that's not the probably I don't know if that's what they always intended, but that is indeed how it is. So we're a year behind for early literacy. implementing the curriculum last year will pay off for next year. >> Good question. >> I have a question about the graduation rate. >> Yeah. >> Um for those that um are no longer

080enrolled in school, is it possible that we would get credit if we had a program for the GEDs? >> Any way that they can receive their their their their graduation that counts for us? Yes. >> Okay. So a fifth year student, one who didn't graduate with the other students from that particular class, we have to do everything we can from the moment that that year ends to help them understand you can still be with us. We want you here. We want to help you. It's a variety of program that can be offered to them. >> Okay. Is do we have the GED available? >> We don't. >> I don't believe we do not. >> Okay. Is that something we can look into? >> This is something we do at credit recovery at the high school

081already. But we the key is helping the students and their parents and their families understand that just because that opportunity has passed, it doesn't mean that their opportunity has passed. It's just Yes. That's what we need to do. >> Yeah. I was just thinking along the lines of say they no longer in school, but they're working full-time, but if they could do things online to get their GED or anything like that, then that way they would still be able to get that diploma or that >> the best way the best way we can improve that particular score is to help them directly if we can for them to help help them come in be with somebody who's monitoring, who's working with them, who's helping them navigate the process. I uh we are not in favor

082of just turning them over to an online provider and hoping for the best. >> We Yeah. >> Right. >> Yeah. >> Okay. >> I just think it's incredible that we the the amount of momentum and the momentum award is perfect for us because we're starting to see now all of the improvement um across the board. I read an article um where several districts um actually lost uh a half a star or a full star. Do you know off the top of your head head how many districts that was? >> I don't I don't know how many lost a full or a half star. Um that distribution though is vital for our understanding. We need to live in the four the 4.5 and the five. That's where we that's our goal. That's where we need to

083remain u within our our local area. It's significant that three of our neighbors dropped a half star. Um, by the way, those who are at two stars, just I want to explain this. All those schools, all the major school districts in major metropolitan areas, they're our largest cities in the state of Ohio. So, when you're at two stars, that's where you're you're living. 2.5 and some of our neighbors fell to 2.5. We were at three. We have gone the right direction. That's where the momentum is. Thank you. I know last year um you shared um we put together a presentation kind of like our trend like where we were for 2020. So >> that was another presentation. Invite me back. >> Well, I thought you kind of put it at this one too. I thought

084last year where you kind of shared where we were and then kind of how we progressed because it'd be great to look kind of where we started from um because we've had some great staff join our team um and amazing administrators and teachers. So just kind of wanting to see like the trend for that. I That was a separate presentation. Let me do that one for you, too. >> Okay. I didn't know if it was in your little, you know, your your >> Not yet. Not yet. >> Thank you. >> I would just like to thank the the district, the teachers, the staff for all their hard work. Um I know there were a lot of changes and and the way things have been done and I appreciate them stepping up and working really hard

085for our students and our community. So, thank you. >> Same thing. >> Yeah, I second that. I just want to say when you talk about our trends, um if you remember if it was three or four years ago, we set a goal for the college and workforce development and we struggled over that goal and we did a stretch goal and it was like 36%. We exceeded that and now we're looking at uh almost 75%. And I feel really good about us making the four stars next year because what's not in there is we doubled our construction pathway. We added the military pathway. Uh we um added advanced classes and college career uh college and career, sorry, not college, the college credit plus classes. I'm feeling really good about that. Mr. Morph, >> to your point,

086Mr. Smatters, I did I failed to point this out. I highlighted the 74.5 and that we're onetenth away from the the next star level. Just below that change from previous year, a doubledigit increase. That's what you're talking about, Mr. Smatters. >> Yes. Again, congratulations to our entire team, the teachers, the aids, everyone who's in the building supporting our kids. It definitely shows um the hard work in spite of everything what's happening with our students and our families. So looking forward to uh what's to come and the momentum award. We're going to pray about that across >> next year. >> Yes. Thank you all so much. >> Yep. Okay. So, uh, we did not have any board items listed this agenda. So, on to the superintendent agenda, we have department reports and and actually I'll have,

087uh, Terry and CBS come up first. tough tough tough act to follow. But I do want to say that that student achievement is based on having a transportation system that delivers service to students safely on time and we like to say ready to learn. And we we think we think we've done a pretty good job at that. And I think that's contributed to this wonderful progress, incredible report. and I'm very proud to be a part of this overall organization because you are truly trending in the right direction. So, my report stands as submitted. A couple quick comments, very quick comments. Uh we're still struggling to keep up. We have kept up with the uh number of drivers. We lose too many drivers for we call it stupid stuff. And we we only fire them when

088when they have to be fired for obvious reasons. Um you have the report the pipeline report uh it's going very well our new transportation is on uh Tanya is doing a great job she's helping us with recruiting and a lot of onboarding information and and uh that kind of uh uh progress our our zonear our versat curve everything is up to date all the technologies working now have real on time performance uh for through through our dispatch software. That's brand new. Uh we have I understand the installation of the fuel meeting meter system coming pretty soon. Is that uh that true? And so I wait our next step is the quotes on the external cameras to pass to capture the passing motorist and we'll be keeping you a breast. We'll be with law enforcement what

089happens there with the cameras the uh the AI on it captures the motorist. uh automatically sends the transportation the notice and then it goes to law enforcement. And so we we negotiate with your uh the highway patrol, the sheriff's and local police how to follow up on that. That's very big situation, very very important uh feature here in in Gilport. We have a lot of passive motors, like crazy numbers of passive motors. school bus safety week. I wanted to share with you that we all know there's a huge divide in Congress. They just can't get along. They can't even kept keep the government open, right? But over here is House Bill 498 passed in July of 2006, unanimously passed by the US House of Representatives. And what this does is restate in resolution format the

090goals and ideals of school bus safety week. Next week is school bus safety week and uh we celebrate school bus safety week a lot of ways. We we let the drivers know how important it is and through this resolution we we restate the details. 480,000 buses, you know, and and the safety record of a school bus. There's 25 million kids that ride the school bus every day. 25 million kids that get to school by other means. uh school buses. We lose an average four students, four student fatalities a year for the kids riding the buses. We lose roughly a thousand kids a year for going to and from school for kids who go to school. Other means that's how important this is. So the drivers need to know all that effort, everything they've learned to

091try to make the school bus uh service safe is very important. The construction obviously of school busy important. You guys have a great fleet. I mean, you you have I think the best overall operation I've seen in the state of Ohio. I mean, the way the uh Teresa and the team and our team work together collaboratively to deliver that service, we we're just doing it. And I don't have to tell you, they're cutting school bus service everywhere because of money. They're cutting school bus service everywhere because they can't find drivers. That's happening everywhere. and that's not happening at Groport Madison. So very proud of that. Um everything else on the report as it stands and uh I think that's it. Any questions? >> Thank you. I'm proud to be a part of this team. >>

092Thank you, Mr. Thomas. Uh next we're going to start with special ed. Good evening everybody. So the first first thing that we are talking about on here is that we met in our special ed committee. That is new to me. It's something I had always wanted to do at other districts. And so I want to give a shout out to Teresa for making me feel warm and fuzzy and welcome. Um and it was a great experience. They were able to share a variety of things. And so we're going to be working on developing a survey collaboratively about other different needs and things like that. They were able to share immediate some things that we were already able to bring to other people's attention to help them get those worked on. Um and then we're going

093to be working internally here in the special department as a whole on our piece and component as it relates to achievement. So what are our holes? um how can we use the PLC's to be meaningful for our teachers because some of them have various grade levels learning center kiddos and things like that. Um so we're working on those pieces for the rest of the school year including our old assessment piece. Our old assessment piece is not great and so we want to make sure that we're not just giving our kids goal work that we are actually working with our kids on standards and academics and making them marketable for college and career areas and jobs. The next slide is stacked again. I want to give you an update on where we're at with that PD.

094So, um, it is in action. They last PD the teachers stopped um, and we went out and looked and they're using some of the things that they have. So, they don't even have the whole thing. So, that's really encouraging to see. Um, and then we have been including our emotional disturbed classroom teachers as well in that training because structure, you can only have structure and structure and structure good for all of our kids. Um, and then on Monday, our paras promised that I've worked with Dave and Mark about get their PD on the 20th on Monday so they can support the teachers in the classroom. That's all I have. >> Anything? >> Thank you, M. >> Okay, our next report is human capital report. Um Mark is on vacation. So uh his update pair protesting

095has begun for educational aids and he's working at roundts of universities. Uh this is where we informally kind of go out and meet with people and and build relationships and talk to the groups to get to help build interest in uh you know student teaching placements andor uh when we post jobs and and getting them to interview. It's just a way to people a feel for the district and where we are >> on on this one. When do we go back to OSU? Do we have a date yet or is that later on? >> Spring. It's like April normally, I think, or March. April. >> Yep. >> Okay. Next, uh business update, Dave. >> All right. I have uh two topics to provide a little bit of information on this evening. Um one of them

096is the water intrusion intrusion issue that we had back at Groport Elementary School central back in July. Um one of the things that's been discussed at prior board meetings was consulting with an architect and engineer. So I've done so. Um on the slide we'll flip to in just a second. We've received a survey. The civil engineer hired a survey crew to come out and to see what a permanent solution for that issue would be. Nick, could you go to the last slide, please? And while that is probably hard to see, the red line going down through the center would be a storm sewer um running through the parking lot down to the back parking lot. Um that's based on underground utilities are in place. It's based on grade, slope. Um, he thinks that if we

097move forward with this, he can probably reuse the same trench, tie this uh line into it, and run it to that back parking lot. So, that would be the most effective and permanent solution to the water intrusion. Um, as you can see, this is there's a lot of other information on there as far as tables and just different information that he came across as they were doing the survey. Um, but that would be his recommendation on how to handle this. And then if you would go back one slide, please. Some of the other things that I discussed with the architect is if we're going to do this project. No, one more thing. Thank you. And things that were also mentioned in prior board meetings along with the storm sewer installation would be to replace what

098there's some wood and old window openings right now to install a more of a decorative metal panel in those. An awning over the rear stairwell that goes down to help the water from pooling at the bottom of those stairs. um the front awning to fix that so it doesn't leak, add gutters and down spouts to help direct the water away. Also would be putting in new VCT flooring downstairs. Um we would need to upgrade and do egress and emergency lighting. Uh life safety devices as well, which is basically pull stations for fire alarms and things of that nature. um ceiling, lighting, and of course disinfecting the walls and painting. So, all that being said, right now we haven't moved forward with anything officially. I did ask the architect and engineer if they could give me

099a rough ballpark estimate on what we think this project would cost be right around 250,000. So, I wanted to provide that information to the board as directed to do so. Um, any questions on that? >> Did they uh identify the existing um storm lines and where they are, where where the where's the water flowing now, where the pipes are going into the ground, etc. Right now, the closest storm lines are at the back of that lot. There's nothing running in that specific area. Everything is basically um just sheet drained towards the lot, towards the grassy areas. And once this if this project would happen, would that allow that space then to be used a usable space? So we could have, I don't know, classrooms or something like that in there. >> At that point, it

100could be used again. I mean, if we put the life safety devices in, new lighting, ceiling, flooring, things of that nature. Yes. It's at the moment, as I've talked with architects and engineers, we're not designing it for any anything specific. It's just putting the space, making it usable. At that point, the district administration or the building principal, if we decide to move that way, could decide what it was going to be used for at that point. >> Oh, thank you. >> And then that would determine those extra things if it's a classroom, those pieces that we need. Who was the company that you ended up using? I didn't see the name um for the civil engineer who did the survey. >> Sans Deford. Any other questions on this? >> Do you have drawings for this?

101This is kind of hard to see. Is that something you can email? >> I can email you that. Definitely. >> Sure. Thank you. >> Yeah, absolutely. >> You don't mind just send it to full board if you don't mind? >> Sure. Thanks. >> Just real quick, what is it on here? There's a vault. What's that? A vault. It right now it's at the very bottom of the page and the engineer was asking the same thing. It's a concrete structure that's got a basically a manhole lid on it right now that is also either a storm or sanitary line and he wasn't sure based on um his initial inspections on which it was. So he is asking some questions and he even mentioned that if we move forward he'll do a little bit more investigation to

102find out what that's for. >> So where are the current um downspout draining tubes that are going off the back of the the the building >> right now. They're they're running behind um they're running >> the down spouts >> right now. The down spouts that are coming down right by where the stairwell is, they are running over this way and coming down. And those are the ones where I had um the collapse lines repaired and that line jetted, but they are over to the right. >> What about the down spouts that are on the back door? Remember the back? Remember when we walked back there and there was one that was dented in? >> Yes. >> And that was just right there on that. >> Yeah, it ties into that same line I was just

103referring to. I would assume it would be running over here into this storm line that's on the other side running in between what is the old maintenance garage. Um there's like six bays. There's a storm line running in between that and the building on the the other side and through that walkway. >> There is a storm line under there. Yes. It's a 4 inch storm line that's under there. And like I said, we've had part of that replaced already. >> So this last couple weeks ago, we got really >> Yes. >> severe storms, how did it hold up? >> So at that time when that happened, because we haven't had much rain here lately. So as soon as we did get rain, um not knowing, um our maintenance supervisor happened to go over there and

104then a little bit later I went over there. We didn't know that each other did. We did not have a drop of water in the basement. Any other questions on this? Okay. The other topic is um I don't have a lot of information. We just found out about this uh late last week. Superintendent Grub and I uh attended a meeting at the city. It's a the worked road project. We are getting more information on this, but I just wanted to make sure that everybody was aware there's another meeting scheduled where I have both building principles, our communications department, um, and several others that are going to attend with the city so we can find out all the information, but the city is planning on upgrading and making changes to work road. Um, right now this

105is work road and what's going to happen is basically it's going to turn individual this building will be eliminated and the road will change here. So some of the few details that I have is there will be uh some underground electric rather than overhead power lines that are going to be installed. Obviously they've got um projects that they need to do with both sanitary and storm sewers. So there's going to be a lot of work in that area and some of it in front of Groveport Elementary and Middle School central. So that's why we're including building principles in those conversations so they know what's coming also. But again, this information as far as the information we have right now just came to us late last week. That would be one to share. >> Ju just

106add a little detail that intersection is going to be a traditional intersection set offset which is obviously the big part of the project. The impact on us because of the buried util the moving to underground utilities and there's going to be new sewer line. The existing sewer line actually sits beneath our pulloff area in front of the school. Uh so they've committed to us to having that work done in the summertime when we're not in session at at that time. Uh traffic would be probably only one lane one way. Uh but uh there's going to be maintaining of two two lanes of traffic throughout the school year as as uh Dave said. We're going to meet um again with the building principles, Tai and Theresa, so we can communicate so the principles know what's going

107on and so transportation can make alternative plans as to where we'll have access. Uh some of this early construction could start as early as in a month and this could last a full year on the project. So, there's been a lot of work and planning on the part of the city to make this as least disruptive as possible. Uh, we will at some point have to ask for um a couple temporary easements. While lines are relocated temporarily above until they're eventually buried and go underground, there might be one permanent easement because I think the one of the utility lines might cross a current area of our property, but um it it was a good meeting and and to do a major project like this, I think they've spent a lot of time trying to make

108minimum disruption to us and our operation. >> Yeah, I would agree. I think the city I mean from everything they've shared with us I think they've done an outstanding job planning this and trying to um work around the schools as much as they can and include us. Um, and as far as the easements that were mentioned, uh, it's going to be the power company that's requesting those easements >> and and it's not going to affect any of our property that's like along there as far as like they won't be taking any of our property there >> through here. >> Yeah. >> Okay. >> Any other questions? >> No. Thank you. >> Thank you, Dave. And now we have student services. >> Good evening. Um the student services team continues to enroll students. Uh we will

109be meeting with the district disciplinary committee. U this is a combination of teachers and administrators that is part of the master agreement. And my last u bullet talks about we already had a wonderful presentation by Dr. Denny about Nationwise Sh Hospital and the mobile units. So any questions >> at this point how many new students have moved? >> Well since um beginning of the year we haveund 1,117 on our on our role since we started for the school year. Well, that's just the the big number. So, >> and is that after the start of the school year or you're saying all the >> since the spring? That's we have an enrollment list and I just I checked that number because I thought you might ask. >> Yes, ma'am. I just didn't know after school started.

110Maybe how many of those students may have came after we started school. >> Um I don't have that number but I can get that for you. Yeah, that's why I was wondering because we had a large number I think last year where when school started we had a big influx of individuals that came on after. >> Thank you ma'am. >> Yep. >> Thank you. >> Okay. Uh the superintendent recommends that the Gilport Madison Schools Board of Education approve the Nationwide Children's Hospitalou conveyance agreement and agreement for sharing data. >> So move second. I have Mrs. Gray as first, Mrs. Dberger as second. Any discussion? >> Yeah. Oh, I'm sorry. Go ahead. >> I was just going to say to to your point when you're talking about some of the conveyance things. I don't know how

111we want to handle that. >> I would Can we table the conveyance? There's also I have three um issu three issues to discuss with the contract. One, uh it it calls for us to have a nurse >> point of order. Just we're on Did we skip number two? certified personnel. >> No, we're on number two. >> Number three is nationwide. Number two is >> the certified personnel. That's my agenda. >> Yeah, they some on board docs the order has been changed. Kathy, I noticed that as well. We depart on board docs. It goes from department reports to approve nationwide children hospital. That's not what matches what was sent to us. >> So we're on item two. Approved Nationwide Children's Hospital. >> So can we start? >> Yeah, we have a motion discussion. >> Motion here.

112>> All right. Thank you. >> Am I okay to continue? Yeah. >> So, item one that I saw, it says if this contract stipulates a nurse at every school, um are we currently staff for that? Is that is that something we can feel we can accomplish? Does that need to be modified? >> We currently have uh nurses sharing building. So, there's one nurse for two buildings. >> Yeah, I know that. So, that's not reflected properly in this agreement. What section is that? >> Oh, sorry. I made notes. I don't think I I did I did delineate some sections, but uh see here. >> So, can I make a motion here, John? Would you mind if I interrupted you for a second? I'd like to get my answer. >> It's under the GMSD shell. Um, >>

113Mr. President, >> item item seven on page three. >> Thank you, sir. But it doesn't I guess >> when I'm reading it, it doesn't say that they have to be there the whole time as long as they're at each school. >> Yeah, I don't know. I'm I want that clarified. I'm not sure it could read either way. >> Yeah. >> And I don't know if it matters to a representative from Children's or not what their expectation is. So, I would like to say that I just received this information today. I didn't have adequate time to review this document and I would move to amend the motion on the floor, which is item D2, not J3, the Nationwide Children's Hospital Agreement, um, to be received as a first read at this point. So that um with

114no vote for approval tonight and be returned for a second and a final read after review by the parent advisory committee and by the board. So that's my motion. Do I have a second? >> I have a question before I can I ask a question? I know it's slightly out of order, but I don't know what impact that will have on. So we just need a second and then we can go to discussion. >> Second. >> All right. So I have Mrs. Walshes first. I have Mr. Ker second. On to the discussion, please. >> So the reason I'm making this motion is for one, well, we knew there were we were talking to um Children's Hospital. We had no idea what that was going to entail. There was no um authorization to to make a

115go and negotiate a contract for one. Um and this is a significant multiple year commitment five years plus two years then another two years plus if I remember I read it briefly skimmed it that the data the student um data can be make uh kept by them for another additional six years so that's a long commitment um the parent advisory committee has not even reviewed this proposal so the community hasn't been involved in this discussion that kind of happened with our last project and see where that one turned out. Um the contract includes the data sharing and equipment transfer provision for um warranties and pool legal and fiscal review. We need to have those documents. I don't know what are um I have a lot of questions about the fiscal responsibility for the district. What's

116the cost to the district? A multiple year agreement of this scope I believe should be looked at with a first read and then a second read. Certainly board members should more than two hours to review the contract. Three different actually there's three parts to this contract. So that's why I'm making the motion to make this a first three so we can definitely have adequate information be make informed decisions and uh it's important >> much what we're up against. >> Yeah. Oh and the equipment. I'm sorry. One more thing about equipment. So, the equipment came from the what was that called? The uh Ohio school based healthc care grant, which was a federal and a state grant. So, I don't even know if we can legally according to those grant languages. We don't have the authority

117to donate equipment. That's the property of the grant. I was reading through um that a little bit and I don't know. I I would like to know if we have the authority from the state to donate that equipment. And if we do, we don't have anything showing what the items are, what the cost of the items are. I just think we need to have this other first read, don't we? Thank you. And I do think it's a good idea to have a partnership with Nationwide Children's Hospital. I just think we need to be informed about the decision. Okay, I'll start with Mr. Kersner's question. His question was related to are there timing issues? Uh they were waiting for approval tonight to have construction planning ready to start so they could start seeing students in December

118with the grand opening in January. They talked about if there's not an approval tonight, that would delay that start by a month. Uh at least at minimum. I guess I don't know what it would do to the work schedule they have with different contractors to do that. Uh to the question about um it didn't know this was coming and did we advise the parent advisory committee. Um I have to be honest I I wasn't aware that decisions operational decisions like this uh we would run through the parent advisory committee. Um, and and as far as things going on, um, I I looked at this the other day and we had we had one, two, three, four, and five board updates. We talked about moving from primary one to Nationwide Children's Clinic Transfer, and so we

119provided board updates for that multiple times along. Um, so I I hope it wasn't a surprise tonight to do that, but um ultimately um I guess I would look for advice if the board wants the administration to bring recommendations or if the board wants to make these decisions um moving forward how we're going to be effective in our decision making. >> Yeah, I agree. I think I think uh let me highlight the other two issues that may help us u may help us figure out where we are or may uh may actually slow the process down a little bit. So I think we need to clarify what a nurse at every school needs uh means. Also it specifies that GM will provide uh student transportation and I don't know how that works or what that

120means. >> Yeah. What we're >> associated with that >> what we're looking doing is using van service uh that the district would would purchase a van or vans and um um Adam, can you help me out here? I missed the beginning of the meeting where you guys talked about the the drivers for that. >> Yeah, we talked we had a meeting with me me student services and Dave Hman um about that was the one thing that they said insurance station you guys need to do. So, we looked about purchasing a van, possibly a a used van or even a new van. Um, since this would be for our students and beneficial. So, it' be a onetime purchase like the O3 fund, not general fund for the van. Um, and then the person, the driver, um,

121and Dave, help me out here because they had to get van certified, but use somebody. So, we're not hiring a new person. Use somebody. We have a lot of three or four or five hour people. I have couple of those people, maybe two or three people. So we have subs that want to maybe drive four hours a day here and there as you can see their schedule. So the cost would be for the district a lot. It would be very minimal, but it would give our students access to the to to obviously to the nationwide children's health stuff and the dental stuff. And that's what we talked about doing. >> And then the other side benefit, we would have access to that van for other whether it's a sport trip or special shuttles that we

122would need to use uh when it's not in service. And that's why the transportation would be scheduled like a week ahead of time so they would know um what drivers would need to come in and when. >> And we also had transportation director Teresa there about how this would work because Kelly asked a question how this would work and it would work through our again Dave help me the FMX ticket process where they would pick up kids based on that the secretaries obviously know how to operate already and then that's how the van driver would know if that building at that certain day needed one or two or three or four kids to be picked up. Awesome. So, did we have a conversation with Children's to know if there's any special needs that this van

123needs to accommodate? Is it is it make will it be able to comp uh wheelchair >> transport wheelchair etc. >> I have not looking at No, that's one question we haven't said was not part of our discussion. So we >> got the general idea but we don't specific. So the last part and I did actually um uh find the nomenclature. It says children's hospital uh under section Roman numeral 2 item one it says children's hospital will provide all equipment. So that is in conflict with our with our whatever the name of that other form is >> right. So, we have conflicting language where it's saying we're giving them equipment and it's saying they're providing equipment. >> Uh, Roman numeral two uh item one and obviously I can't answer that question tonight. We'll need to have

124legal take a look at that. Uh but I will go back to our previous agreement with our our vendor that we had before and that was when we ended when that relationship ended. All of the equipment had to come back to us but it was I think they had to maintain use operate clean all those those things. It was they operated as it was their equipment but it's actually tied to the clinic not to the vendor. So we'll have to with the conveyance actually >> or does it make sense because we I know we want to make the right agreement. We're also I'm sure that children's is going to have to have their legal look at it. We're going to have to have our legal do we need a special meeting to keep it moving

125forward and and >> I would think so just if we want to stay on target as a team >> I I would say we have a motion to make this first read and then we reconvene as quickly as possible once legal from both sides have come to the solutions. Does that work? Yeah, that's fine. And >> you'll keep us up to date on that. >> Yeah. >> So then we'll be waiting from administration then to let us know when legal is done to then set some a special meeting date. Is that what I'm understanding? >> Yeah. >> Okay. Thank you. Can I just request that um that this gets postponed that any board member that has questions about the contract that they put those to superintendent in writing immediately after this meeting so that we

126make sure that we address everything for the next vote? Um, >> yes. To that point, Adam, did you get good notes on that? >> Yes. >> Okay. >> Yeah. I just say, Adam, I'd like to see some dat. >> Can you repeat that, Miss Walsh? I didn't hear you. Well, >> she she want to know the estimated cost to the district. >> Is this a way um if there is additional cost? Is this where we can bring in one of our community partners like United Way to see if there's any opportunities for any additional grants or anything if we talk with them as well possibly >> just to see I mean can we consider it just so it's not a cost like if there's money we can find I don't know but to put you

127on the spot I see you guys there but >> and understanding uh Miss Walsh had very little time to review um I I will point out there's a 30-day out clause for either Copy and um also the contract stipulates that the the children's >> hospital >> and and the children's hospital stipulates that they will absorb all cost with the exception what I can see is transportation and potentially additional nursing cost if they have a different expectation than what we currently have. Well, also something like this, I think we should have community input on it. Definitely. There's time to have it go to the um I mean that's our policy says that we work with the community and get community involvement. This is certainly an important project, long-term project cost to the district. Taxpayers are going

128to be funding it. Um or are we planning on going back to the Ohio schoolbased healthcare grant and getting trying to get more grant money. I think that's still up and running, doesn't it? >> Does anyone know? >> I know. I'm sorry. >> I'm sorry. I didn't know the answer. >> I know Kathy, what I was suggesting is that we would look and see if there was other grant opportunities. So, I'm sure that we would look at that in addition to working with our community partner as well. Mr. Ker, do you mind um rereading the motion? >> So, I got the first I got >> the first motion. We got We had a first and second, but then we didn't have a vote yet. The second motion is Kathy says, "I move to amend motion

129on the floor so that this item, the nationwide children's hospital agreements be received as first read only with no vote for approval tonight. Return to second final read after review by the parent advisory committee and receive the full financial information. I would like to remove the parent advisory because we do not have an active parent advisory committee anymore. >> Has the parent advisory met this year? >> No. The board policy, if you read the board policy, it shows that it was only to be for one purpose only. purpose had to be stated and that we could only had to be for a certain time period. And what else? Oh, and it has to be the the participants and the parent advisory has to go through superintendent. >> We haven't met the school year unfortunately as

130our process for that, >> right? Because to actually do the the profit process because we just had a meeting on July 22nd of this year. >> I said school year, Miss W. Sorry if you didn't hear me. >> School year. >> I said school year. My apologies if you didn't hear me. What policy are you referencing though? Can you just send me that and I'll look it up later? We don't need to take time away from the meeting. And are we able are we going to add um what Mr. and I was talking about regarding the um special meeting once legal counsel is uh consulted to do the special meeting to stay on track with the construction that in addition you know we'll come back Mr. person was talking about um that you know keep

131things on par if we all agree um to come back and do another meeting to vote on it if this is a first read as team for the board >> and then to come back after legal both sides have looked at it made any adjustments we review that again and then vote so we can stay on target with the construction and start seeing students in December >> okay so that would be removing the parent advisory committee and then adding and that language regarding C legal council review. >> Yes. And a special meeting to um vote on it as well as soon as the legal review is complete. So, does the board feel that um these parent advisory committee would be um too cumbersome and uh not appropriate at this time or is that something that

132you think we should incorporate? >> So, I was would based off what Miss Gray was stating, I think we need to probably have another discussion on that with the policy piece. Um, and then we haven't done anything this year. We still had to close out. And when I mean this year, let me restate this school year. So, we met last school year. Last meeting was last the summer and July, which we still need to close that out to then move forward into this year school year, excuse me, not calendar year, >> but but as far as our appointments go in our in our uh committee goes, I believe that dates back to the January organizational meeting, >> right? But then there's also >> school time period >> and it was a time period. So, we

133can if we could table that discussion. Um, if we can if we can bring that up. >> Um, >> I I was only I wasn't bringing it up as a general. I I I just meant in in regards to this exact issue in regards to the the is that are we agreeing that that's not timely cumbersome? >> I'm open. I mean, if we can, you know, it is a specific purpose and we can look at the policy to see how we can incorporate that. survey would be great. >> If we do that, we can move with the motion as read and then just add the illegal >> we have to still have the teran advisory. We have to have them be >> which is the preference? >> I don't want to delay nationwide from being

134able to provide the services. >> Agreed. >> I really want community input. I I I'm not sure that we can't accomplish both. That's why I'm asking. >> I I think maybe even a survey if we could um that could be an option then that way it could be done pretty quickly to still get the input. is that not you know once and it could be a spec specific purpose um identified in the policy to get the feedback um and use a survey tool to obtain said feedback at the same time as the legal updates to then do the vote and then that way we're getting the feedback from the current parent advisory group even though we're doing applications and then things again for this school year um that could then solidify the need we have

135to probably have another special meeting to identify the purpose and all of that. Correct. But I think that's another question and that we would need more time to uh plan that out. But >> yeah, I think we would need a special meeting and then this would need to go to the November regular meeting at that point for for a vote. We're trying to do a survey. >> Yeah. Which we can do. So, you're suggesting a survey of the members of the parental advisory committee. >> Yeah. I mean, but even Kathy mentioned um getting community input. we could just do an overall uh survey, but I would if we're going to do that, I would love to hear from our teachers because I remember last time we had this and I believe our um our GMLA

136president spoke about the importance and the challenges that our teachers um have with students not have needing medical attention and they weren't able to get that. And that was a very vital part in how I decided to vote for the last uh clinic that we had. And I think if we're going to do that, we definitely need to hear from our teachers because they're grassroots boots on the ground um as well as the parents. So if we're going to do that, I definitely think we need to include them as well. With all due respect, >> my question is we we have agreed that we're leaving in the parental advisory input and um we're going to have to work on the mechanism for that. Is that what I'm hearing? We would need to schedule a special

137meeting to go through that and then I guess we would then postpone the vote until the November regular meeting which would give time to put out the survey. >> So I'm not sure think we would need a special meeting to go through what because you said go through that >> to go through what we want on the survey if that's the route we want to gove >> to get input. the service. >> Well, it you said community input. So, I was just thinking, you know, with especially our teachers, we can't leave our our educators out of the conversation because they're the ones with the students nine months out of the year, majority of the day, Monday through Friday. So, it will be imperative for us to have that um input from them as well. >>

138Well, yeah, we can have the staff certainly. They're at all the student advisory meetings. I mean, they're represented there for sure. Staff is very important, but our parents, they're with their students every day of the year. And I think um if we're going to be putting their data out there, they should have a voice in looking at that part of the contract at least and um saying what they feel about that. >> Miss Walsh, I didn't disagree. I just said I wanted to make sure we added the educators in the community input. That's all. completely educators definitely everybody >> so >> community the community >> so when our policy says we engage the entire community >> so what Seth was saying Mr. was that we would need to set aside time to develop what those

139questions would look like to survey the community input as we are discussing now as we are saying we would like to have that as we move forward with Nationwide Children's. Therefore, we probably if unless we're going to wait until November, which then could delay the construction piece or we could try to schedule something a little bit sooner so we can get that survey out, get those results back, have that community input, special meeting to vote on it. So, two special meetings basically, one to develop the survey, then they'll review the data into the vote on the um contract with Nationwide so we can stay on track with the um with the construction piece. So, it'll be two special meetings before November if we wish to keep the time frame that's presented. I I think we

140could do one special meeting and then have the data we could have that data sent out ahead of time for the November special meet or the November regular meeting and then vote on the contract in the November regular meeting as long as we get that back out. >> Isn't that going to delay this whole process? >> Yes. >> You know, nationwide has >> So I believe if I'm understanding correctly, the idea of the survey was for um uh to help us with our time constraints and be more timely. What I'm seeing perhaps is that uh maybe just a meeting and uh possibly a meeting of the whole where the board is concerned with the parent advisory committee and any staff that wants to be present and just just plow through. It might be faster than

141trying to prepare a survey, get it out. I think we I I think we could probably schedule parent advisory committee, get the notice out and have that quicker than we could possibly develop a sur What do you think? >> I would then if we're going to go as far as the community input, we might as well just get it out to everyone and give everyone an opportunity >> especially because I don't want to put that on the educators if they have an opportunity to look at it and report in that way versus forcing them to come if that is the goal. But I mean I'll yield to the colleagues. That's just >> so um so the motion that Kathy read with the addition of uh the language that Libby added for um legal review uh

142is good to go and that we can have a separate motion on the uh uh survey for the parent advisory committee. >> So I think right now as it stands Mrs. Gray asked to strike out the um parent advisory committee >> because we are going to be out of violation of our policy if we have a meeting without going through the proper process. >> Yeah, I wouldn't suggest that. >> So if you do that then just have a community meeting and it's open to the public just like this meeting is. >> That works with me. Community meeting. Well, just like this is but the parent the communic can only ask a question. We can't they can't we can't respond to them. We're in a parent advisory committee is much different than a meeting like this

143because there's back and forth conversation. They can ask questions. We answer questions. So, it's not just like this. >> Yes, ma'am. But I know you mentioned the community as a whole. So, I was just trying to make sure we got the community as a whole. >> That's fine. >> All right. So, >> Mr. Koyer, can you >> All right. Okay. All right. So, let me read Kathy's first motion first and then we'll end this. All right. Um, I move to amend the motion on the floor. So, this item, Nationwide Children's Hospital Agreements be received as a first read only with no vote for approval tonight. So, we're okay with that, right? >> Yes. Okay. in their next segments and is returned for a second and final reading at the review by the parent advisory committee.

144But we're not we're not going to do that. >> M correct Mrs. Gray um requested that we strike out parent advisory committee and we are I believe in agreement that it would be a community meeting. >> So we have special board meeting for the community to come to talk with us. >> Are we good with that? Yes sir. >> Okay. Just have a committee special meeting for community input. >> Are we okay with that? >> Yes. And can we just be in agreement? Doesn't need to be part of the motion that this will be more of an open floor type format similar to what an advisory committee would be. We can probably put that on the notice when we do the special board meeting. >> Be more like a workshop. >> Like a workshop. >>

145Yeah. I just want Hold on real quick. I just want to make sure we are good. Okay, we're good. I'm good. Okay. >> And then the last thing she said is and then receive a full financial information which is I'm assuming. Okay. And then Libby added um also wants to do a full legal review. >> Or not not you, >> M. That was Mrs. Mrs. Dber. Mr. M. Okay. >> Yes. Before the >> meeting. Okay. So then full legal review and have questions to superintendent. within >> how about within 72 hours? >> 72 hours. >> Okay. >> I move to amend the motion of force this item, the Nationwide Children's Hospital Agreement be received as a first read only with no vote for approval tonight and be returned for a second and final reading after

146review by after review by community input at a special board meeting period. Also receive a full financial information and a full legal review period and then have questions to superintendent within 72 hours of today. >> Yes. >> Second. >> So that was Kathy first. It was >> John secondary. >> I wanted to make sure I knew whose motion that was. Walsh first. >> All right. Any other discussion? Hearing none. A little >> I had one more thing. Just not saying we have to, but what about I just want us to think about in the event we have parents that can't make it. That's all I have to say. Thank you. Could you restate, please? >> I was just thinking about that, you know, with this not doing um like a communication um for someone who

147maybe work nights, they won't be able to participate if it's in the evening. So, I was just saying just kind of keep in mind those parents that may not be able to make it to the community forum. That's all >> I would suggest. One option is that um taking any action that um we could make it available um for uh teleconferencing etc. >> That's fine. I think as long as we hold it here, Nate, that's that's something we can do. >> Can do anything. >> All right. Any other discussion? >> Hearing none. Roll call, please. >> Roll call on that motion. Okay. Mr. Kersner. >> I Mrs. Delber. I >> Mr. Bower. >> Hi, >> Mrs. Gray. >> Hi. >> And Miss Walsh. >> Hi. >> Motion passes. >> And the first motion, just the

148first motion, we got a first and a second, but that motion we don't have to vote on because this one superseded that one. Just let everybody know. Okay. All right. On to item three, please. Superintendent recommends the Girl Madison School Board of Education approve the following certificate of personnel items as outlined on the attachment. >> So move second. >> Mrs. Dber is first. Mrs. Gray a second. On to discussion hearing. None on to roll call please. >> Mrs. Walsh >> I. >> Miss Gray >> I. >> Mr. B. >> I. >> Mrs. Dber. >> Hi. >> Mrs. >> I. Motion passes. On to item four. Superintendent recommends the Groport Madison Schools Board of Education approve the following non-certificated personnel items as outlined on the attachment. >> So moved. >> Second. >> Mrs. Gray is first.

149Mrs. Dber is second. On to discussion. Hearing none. On to roll call, please. >> Mrs. Walsh. >> I. >> Mrs. Gray. >> I. >> Mr. Bower. >> I. >> Mrs. Dber. >> I. >> And Mr. Hi. Motion passes on to item five. Superintendent recommends that the Gilport Madison schools board of education approve payment in lie of transportation reimbursement. The Ohio law allows for public school districts to determine the impracticality of transporting resident students attending schools not located within the district after consideration of a number of factors. Upon that determination, the school district is permitted to offer payment in L of transportation to the parent or guardian. The transportation department has completed studies and the residents and affected areas will be offered a payment of Loom for the 2025 2026 school year. The initial list of

150families being offered payment of L transportation is attached as executive content since it lists the students names. >> So move second. >> Mrs. Gray is first. Mrs. Dber is second. Any discussion? Yeah, I um I am missing the list. It's not that I can see. >> Say that again. >> Yes, >> I believe. So, I can see everything. I can see all the other attachments. >> John, they're on the agenda that was sitting at our desk. >> Okay. All right. >> So, and my question would be, did those all of those parents request this or was this just a decision made by the district? >> Um, it is a decision made and offered once it's determined to be impractical offered to the parents by the district. >> Thank you. >> Roll call, please. >> Mrs.

151Walsh. >> No. >> Mrs. Gray. >> Hi. >> Mr. Ber. Hi. >> Mrs. Autoberger. Hi. >> And Mr. K State. Motion passes. On to item six. >> That's Mr. >> The treasure recommends the go from Mass and Local Board of Education approve the following board meeting minutes from July 8th, 2025, August 12th, 2025, September 9th, 2025 regular meetings. The June 16th special meeting, the September 2nd, 2025 special meeting, September 16th special meeting, and the September 9th records committee meeting. move second. >> Mrs. Gray is first, Mrs. Dler a second. On to discussion. >> Uh, I believe that um well, let me ask the question. Should the 9925 records committee meeting um be approved as presented? >> Yes, that was just because that was me and Mr. Groo and Seth. That was 6:30 before the other

152meeting on September 9th. >> How do we Um, I'm looking for the language that we use to approve meetings when we weren't in attendance. >> I think we accept them. I can change the motion to say to accept the media minutes just to accept them. I'll change that in the motion. Just to accept the records committee. >> Thank you. >> So, do we need to pull that off because we're approving the others and accepting 9925? Well, if it's okay, I just added accept the 990 to this motion. That's okay with the board just to accept that one. >> I'm okay with that. Yeah. >> All right. On to roll call, please. >> Mr. Kerain. >> Mrs. Dutterburgger. >> I. >> Mr. Ber. >> Hi. >> M. Gray. >> Hi. >> And Miss W. >> Since

153there's no attachments, I'm saying no. Thank you. >> Motion passes. >> Can I can I ask the um reason Mr. Kersner. >> Yeah, the the depth of the documents and the time that I had to review them as far as especially when we threw in the records commission. >> Okay. Thank you, sir. >> On to item seven. >> Uh the superintendent recommends the Gport Madison schools board of education approve the following special education contracts. an amended contract as there are 1, two, three, four, five, six, seven, eight, nine, 10, 11, 12, 13, 14 attachments. And just to clarify, the names listed here are the contractor, not the students. >> Second. >> Mrs. Gray as first, Mrs. Dberger is second. On to discussion hearing. None. On to roll call, please. Mrs. Walsh. Hi, >> Mrs. Gray.

154>> Hi, >> Mr. B. Hi, >> Mr. Dber. >> Hi, >> and Mr. Ker. >> Hi. Motion passes. >> On to item eight. >> The superintendent recommends that the Gport Madison Schools Board of Education approve the Gort Madison High School senior class Kings Island field trip as indicated on the attached form. So move. >> Second. >> Mr. Kersner has first. Mrs. Dberger, a second. On to discussion. Hearing none. Roll call, please. >> Mrs. Walsh. >> Hi. >> Mrs. Gray. >> Hi. >> Mr. Bower. >> Hi. >> Mrs. Dober. >> Hi. >> Mr. Kers. >> Hi. >> Motion passes. On to item nine. >> The superintendent recommends that the Groport Madison School Board of Education approve the Groport Madison High School swim team trips as indicated in the attached form. There are three trips. So move

155second. >> Have Mrs. Dler as first. Mrs. Gray as second. On to discussion >> hearing none. On to roll call, please. >> Mrs. Walsh. >> Hi. >> Mrs. Gray. >> Hi. >> Mr. Bar. >> Hi. >> Mrs. Dber. >> I. >> Mr. K. >> I. Motion passes. On to item 10. The superintendent recommends that the Growport Madison Schools Board of Education approve the Gilport Madison High School basketball team scrimmage trips. >> Second. >> Have Mrs. Gray as first, Mrs. Dberger as second. On to discussion hearing. None roll call, please. >> Mrs. Walsh. >> Hi. >> Mrs. Gray. >> Hi. >> Mr. B. >> Hi. >> Mr. Denber. >> Hi. Mr. >> Motion passes. On to item 11. >> Superintendent recommends Gport M schools board of education approve the four attached with GMLEA. >> So second

156>> Mrs. Gray is first. Mrs. Dberger has second. On to discussion. >> Yeah. Could you go through those for us please? Uh the firstou is an agreement which allows us uh to be able to hire outside outsource for hard to fill positions. Those positions were were all posted. Uh we tried to fill them. We weren't able to fill those. those those hard to fill positions, it was either there was nobody available or no good choices that we were able to outsource to do that. So, GMLA was waving or was giving us the right to go ahead and do that for this year. >> Okay. Thank you. Um item two is it's about payment for stipens for unit members serving as the role of mentor for SLPs enrolled in the American Speech Language Hearing Association clin

157clinical fellowship experience and it goes through the details of of what that is. >> So is that the same mentor program we were going through before? Do you want to address? >> No. Okay. >> Oh, okay. Thank you. >> Yeah. >> Thank you very much. >> Okay. The third item, uh, the Gport Madison local. It's it's a um that permitted full-time release of the association president but also allows it to switch back to 50%. >> Oh, okay. We were having 100%. >> Yes. >> Gotcha. Okay, understand. >> And then the final one um is anou about article 11 class size which talks about equitable class size should be maintained within grade levels. >> Gotcha. Thank you very much. appreciate you. >> Can you go over the third one a little bit more in depth, please?

158Trying to follow that one. >> Okay. Um, Adam, I know you worked on this a lot. >> Yeah. Say during negotiations last time, we agreed um to work on anou after negotiations was over to um have um full-time release for president only, but um GMLA would pay her full salary. So, this is finally theou getting done. Um after the fact after negotiated we agree negotiations the MOU finally got done um but obviously Joy is moving on and Tammy is is going but she's going back to halftime. But the good thing about thisou is it had GMA has reserved right to go back to halftime already but we have to have thisou done because first year in the first two months or whatever this year we had a full-time release president. So we can build them

159at that amount for that amount but then it goes back to what this says for the halftime. That's all it is. Right. Roll call, please. >> Sorry, I'm not trying to hold anything up. Hopefully, this is quick. Adam, do you have any input onto the um uh equities, class size equities as far as its effect on us financially or any problem with that? It's all good. >> No, just Okay. Thank you. All right. To roll call, please. >> Mrs. Walsh. >> Hi. >> Mrs. Gray. >> Hi. >> Mr. B. >> Hi. >> Mrs. Dber. >> Hi. >> Mr. K. >> Hi. Motion passes. On to item 12. >> Just if I could quickly, we had Joyy's resignation on the agenda tonight and then we pass these. Um, I wanted to quickly introduce in case you

160don't know her, the new GML President Tammy Roodic. Tammy. Don't call to come back. You've been there before. >> Did you want to say anything to the board? >> You don't have to. Thank you for the welcome. Um, it's not a brand new position for me. I did serve before joy, but that was many years ago. Um, so I'm happy to be back in the role and happy to work with all of you. >> Thank you. >> To have you with you. >> Thank you, Kevin. >> Okay. Uh, next item. Uh, the superintendent recommends the Groport Madison Schools Board of Education approve the model United Nations trip December 7th through 9th, 2025. So moved. >> Who wants it? >> I'll take the second. All right. All right. Mrs. Dberger as first, Mr. Kersner as second.

161On to discussion. >> I do have a question. I know we approved a lot of our trips and we talked about before if there was any meam um margin for some of our clubs and sporting events where we could support them through our ed trust with the work that some of the work you know we do every year. Is there any needs that have come up? I think model UN was one at one point but I didn't know if there was a need. >> Yeah, I haven't heard any need yet. No. >> Okay. Thank you. I knew for the music part we did. That was the only one. I just wanted to make sure. Okay. Thank you. >> Roll call, please. >> Mrs. Walsh. >> Hi. >> Mrs. Gray. >> Hi. >> Mr. B. >>

162Hi. Mr. Dberger. >> Hi. >> Mr. K. >> Hi. >> Motion passes. On to item 13. Superintendent recommends the Gilport Madison Schools Board of Education approved the contract with Accurate Electric. >> Second. Have Mrs. Gray as first, Mr. Kersner as second. On to discussion. >> So, if you remember, um I'm trying to think back. Dave, will you come to the mic, please? I think we brought this to the board previously. uh not the actual contract, the proposal. >> Yeah, it was on sorry, >> it was on the July 12th uh agenda. Everything was approved. This is just the contract that was sent um that the attorneys prepared and everybody has signed off on so that nothing has been added. Everything was approved at August 12th. >> So, you're saying we've already voted on this? >>

163I'm sorry. If I said August, it was August 12th is when it was approved. >> I apologize if I misspoke and said just >> had a question. >> So, are you saying we already voted on this contract for the electrical patch? >> You you voted on awarding to move forward and create the contract. All of the numbers were in there. Um everything was prepared by the legal council. So, nothing has been added. >> You're talking about for the 4500 building, right? >> Yes. >> Okay. So, is this um for all four sections of the 4500 building >> for the electrical work? Yes. >> For all four sections? >> Yes. >> All right. So, I'm I'm super confused as to we are approving a contract that's already been signed off on 821. Now, the original agreement

164was brought forward. It was the award with the financials, but we didn't have the the finalized written contract at that time. It It's some redundancy. I'm just saying what I'm looking at says it's already signed by UA21 and and by Acura Electric. So, it's already executed contract, correct? >> Yes, it is. and it was to award the contract for the 4500 South Hamilton Road renovation project electrical and equipment scope to Accurate Electric Construction. >> So you're saying we already approved Accurate Electric? >> Yes. >> Or did we approve this construction manager? >> No, you approved Accurate Electric. >> Why is it already signed in dated August? I'm confused. After this was voted on by the board, it was sent to legal counsel and they sent it back and said that it was ready for everybody

165to be signed and executed. Okay. So, why are we voting on um just basically for the board to be aware? >> I have here where we voted on it and it was approved. So I don't really think we need >> if if I remember right, we had the bid. You guys approved Acro Electure getting the bid for the stuff, but the contract >> the amount was there, but the actual contract, if I remember, maybe wasn't or it was or wasn't there at the meeting. So that's what this is. This is actually approved by contract. Yeah, the amount didn't change. >> 475,000. >> Yes. This was for the awarding of the contract. >> Yeah, we already approved. >> But this is right, >> but this is the contract itself. just >> Yeah. >> So I just

166It's just procedure >> formality. >> Any other questions? >> All right. On to roll call, please. >> Mrs. Walsh. >> No. >> Mrs. Gray. >> I. >> Mr. Bower. >> Hi. >> M. >> Hi. >> And Mr. K. >> No. Motion passes. On to item 14. >> Okay, this is a discussion item. Uh Nate's going to come up. He's had this in his board updates a few times. We presented to the board a few times. Um and previous things brought forward were not approved. And so I think we're looking for direction what the board wants us to do. So, these are uh the proposals that we have right now, but I think Nate will tell us that if we choose one of these, we're still going to have to get updated pricing and quotes because

167it's been a while. So, I hope I didn't steal all of your thunder, Nate, but go ahead. >> That's correct. I don't really have much more to add other than just seeking u direction from the board because previously we were directed the board wanted to make the decision um and we don't want to overstep. So as I understand um one of the people proposing um uh waring proposal which was very vague uh the gentleman is coming in Thursday. >> That's correct. >> And so he's going to get the >> the hearing >> hearing loop working and from what I read in his proposal it appears that he's as he's doing that he's going to get a better grasp of what all we need and most likely make his proposal more. >> Okay. did not convey

168that to me, but >> okay. Um I believe that's the case. So I would I would suggest we He's not charging for Thursday, correct? >> It appears that way. >> So we're getting someone to finally get the uh hearing assistant assistance system working. So let's let him do that. It's at no cost to us and then I think we'll have a more comprehensive understanding of what we actually need from the lowest cost bidder after that point. Okay, that makes sense. >> My question is, did we have an actual scope of work for this or did each individual contractor design their own system? >> Each actual contractor designed their own system. >> Yeah, it's obvious from the proposal. >> But it was based off our conversation, right? >> Yeah. You know, I I went to them

169and said, "This is what's requested. This is what we want. We want better cameras. We want to be able to stream easily. We want close caption. Um, I don't know. I I will have to reread the proposals because I I I haven't reread them in a couple weeks, but I don't know if or remember if close caption per microphone is any of those proposals. >> I don't I think it might be in one of the three, but not >> I think they all I think as I appears that they all call for that to be third party software. They're saying it may have the cop possibility. All of them will have the that capability. >> I know they all have closed captioning in there, but I just I can't remember >> which ones had for

170each speaker or just a global closed caption. >> That's that's a product of the um conferencing service that we use. >> Okay. >> The only question I had is with the person I guess that you know, Mr. Kersner or I guess you as our business manager, the work that's being done is in kind. Is there any type of agreement um as far as if something was to or something that's damaged, where we at to protect that just in case as far as liability. Are we verifying liability insurance and stuff like that? Because I know it's incon, which is great, but just to make sure we're protected from that standpoint. >> So, you're asking if we have vetted liability for stuff being broken. >> Yeah. Like, I mean, he's going to, from what I understand, Mr.

171person, you can tell me if I'm wrong. You said he's going to come in and fix the hearing impaired system >> as an inind no charge. Right. >> Correct. And and I would say that as part of this process, any of the vendors should be required to have the the uh insurance that matches the >> That's why I was just making sure we had something in writing. You know what I mean? >> Mr. Kersner, did you say it was broken or needed fixed or did you say it just hasn't been installed? >> Uh, to our dismay, it's always been there and no one's turned it on or bothered to address the um control system to make it work. So, it's sitting there wired in and it's turned on and balanced as far as I understand.

172I don't >> I I guess I would um I would look for a little more direction from the board because we can't just ask people to design a system and then go with the lowest bidder if we're not comparing apples to apples. I don't know if you want us to agree on what the appropriate scope of work is and put it out for competitive bid because to have the numbers out there and just go back and ask for price quotes for different setups and different equipment doesn't seem like it's true to the to the nature of bidding. >> I I couldn't agree more. Yeah, the three systems we have are just worlds apart. Uh the three the three different quotes are are world apart from each other. So I I would I believe that would

173be a an appropriate um thing to do. And if we wanted to assign uh a um facilities something or other committee or whatever for that purpose, uh I think it would be great to have uh I think questions could be sent out and or we could have further discussion here as to what we expect the system to do uh and warranty items etc. There's there's it's a simple system but quite quite a few parameters we could put in place such as what we expect from auto level control. Uh the systems give us different pushto talk functionalities. Um so yeah I think I think leveling the playing field uh and what we expect from the system would be excellent. Um so I agree totally how we get there. Um, I think the board can probably maybe

174have a meeting where we walk through uh functional I can walk through the functional differences of the three systems and we could agree on uh what we like and what we don't like and probably pretty simply uh create a narrative from there that gives the biders uh more of a level playing field. Do you feel comfortable with putting together a scope? >> I No, I absolutely do not. It's outside my wheelhouse, but I I would I would have no problem searching for somebody to help me do that. >> Okay. >> I think if we had if we had some type of committee or that um I'd be happy to help with that. I did the system that's in Madison Township Community Center. I did the system in Canal and Chester. I'm not obviously I'm not

175bidding anything. I'm not participating, but I would be happy to lend my expertise. I did the um Canal Winchester City Council building recently. Um so, uh it's right inside my wheelhouse. I'd be happy to work within whatever parameters uh with the board and Nate and uh try to get it so it's apples to apples if you would want me to uh uh help in that capacity. But I do agree, however we do it, that um it would be great to have bids from multiple companies that um give us what we want, not just three different opinions. >> Okay. So, what I'm hearing is to find someone to help me build a scope of work for this space. >> Yes. and to bring to to the board >> to help get feedback from the board on

176what your expectations are for that system to be >> and I would >> and we build >> and I would beg that we please let Mr. Warling come in and make the hearing aid loop work since he to do that. >> It only makes sense in my opinion. >> Only um you guys mentioned three you mentioned three systems. Um is that based off the contract because I I'm kind of I don't want to make sure we have an outline of what we have. >> The three systems is is is kind of that each vendor >> heard what we said we wanted and then went about their own way of making that happen. >> And so your NPI, your extent proposals >> all accomplished that in different ways. >> So if you build the scope of

177work, everyone is that same scope of work. >> Okay. >> And And one other thing that I guess what we already have if they could consider what we currently have and then how to build upon that because I believe I wasn't here when this building was built um that's on the board but as a as a community member would love to see how we could still reutilize what we have and build from this if that is a possibility. >> Well that is more along the lines of what I would say that's only along the lines of what Mark Warling was proposing was utilizing Crestron system which already in place which is very robust and functional. Um and the others were basically scrapping the system and starting at a level of cost that I did the

178entire canal wind community building for all of it including 82 inch screens etc. So I think that is that is why I feel very strongly that we should get down to a scope and and exactly what you're saying. Uh we have functional mics, functional speakers. We don't I don't think we need to scrap it. I think we just need to make it work and get the volume balance, good streaming, good cameras so when you look at it, you can actually hear people on YouTube and see us clearly uh and get us into the 4K world where everybody is. But I don't believe we need to scrap amplifiers. We certainly don't need to abandon the crest control system, etc. >> I would just say that when I looked at these, I'm not an audio video tech.

179I my construction tech was electrical and glass and glaze personal storefront, but it was like reading through Apple storage or what we called it when I was in construction comparing a Cadillac to a Chevet. So, there's two different things, you know. All I would say is I noticed that two I think two of the systems and don't ask me which ones would integrate with um captioning software that is available you know at a $20 a month fee but it would identify the speaker and be accurate. So I would just want to be sure that whatever system it is and um it would be able to have that functionality would be extremely important to me. Thanks. >> Any other comments, questions for me? >> I don't know anything about this. >> Thank you. I don't feel

180like we landed the plane. Um, what what's our go forward? >> So, Nate, can you come up again? >> So, what I heard is that we're putting together a scope, correct? >> Yes. Just how do you want to accomplish? >> Yeah. >> Do you want me to work with Nate directly? Would you the board authorized me to help Nate with the scope or how would you want to do that? >> Yeah, that's fine. I'm good with that. Okay. Thank you. Roger. All right. On to item H, treasures agenda. All right. Thanks. Going to pull up uh my line so you guys can see it again. Uh cash flow uh for September. Um we had revenues uh totaling 6.2 million, expenses 8.2. Again, this is just in line with the past uh year uh last September

181and September before that. Um so, and nothing jumped out at me in these numbers as you can see in in three slides over. Um so again, personal services 4.1 number the prior month. So nothing popped out at me there. Uh chartered receipts as you can see the next slide. Um obviously unrestricted grants and aid you know to 3 point almost two million again that's our state foundation. Um we did get our property tax allocation in of 1.6 million uh this uh in September uh which is right in line with very actually in line of last year that was 6.13 like 400 and something was off by just a couple hundred bucks which I was hoping that would go higher but it did not. Expenditures again 73.4% 4% of our expenditures are in personnel insurance and

182retirement and then the majority of the rest of the expenses for the month of September was in purchase service. and change prior year not a whole lot revenue wise not much our our state foundation went up couple you know 243,000 um expenses um pretty much in line purchase services were higher just again special ed cost um it's just we have a lot of specialized costs I mean I can't get into detail with that but we just have a lot of special contracts actually you guys are approving a lot every month so you guys can see that um the good thing is our supply cost was way lower we had huge supply purchases last year and September that we didn't have this year. So that kind of offset the increase in purchase services almost as you

183can see. So that is that and then my one action item back to the board. So H2 um a motion the treasure recommends that the grower mass school board of education approve the four-year forecast is outlined in the tax report. >> So moved. >> Second. Mrs. Gray is first, Mrs. Dberger is second on that discussion. >> And I'll talk a little about that and Nick could bring this up. Um, and again, why I noticed a four-year forecast because um the law changed. It used to be a five-year forecast. Um, I still do a five-year forecast like every other treasure. We just kind of hide that fifth year when we turn when we turn it in. Has to be turned in by tomorrow. Um, so Maria and actually we've been working on it today. So tomorrow

184morning, she can hit the button to approve it. Um this fiscal year um as you can see as we go down um and it's small but revenues are about almost 106 million a little over 106 million actually um our expenses are going to be a little over about 103 million and a half uh so this year I am still confident that we'll show a a revenue over expenses of about 2.6 million which is fantastic. Uh the issue after this year is we're in the red. Um almost four million next year and then it jumps up to 7.7 million and then 12.1 million and then if you do the fifth year like we still do that jumps up to 17 million. Um so that's the issue that not only we are having now I look at

185my progress did last year in 2027 was like 1.9 million now it's 3 3.3 million and or 3.8 million and so the question is is what happened? The one thing that happened was insurance increase went from 10% which I had budgeted to 20%. So out of that difference of about 1.9 million $1.6 million was that obviously last year I was looking for 10% it's 20%. And that special ed cost would easily insurance >> health insurance went up 20%. I budgeted 10% last year. >> Didn't know it was property insurance. Um so if you know if you ask well what happened by your forecast that's the main culprit obviously. Um now also the culprit is is our property tax obviously I reported last month that our property tax um did not increase at all um actually

186went down threequarters of a million dollars and as you can see um my the line 12 1.01 I had 41.2 actual 41.2 million coming in on general property tax real estate last year. exactly what we got. Now I'm budgeting only 40.9. So I am thinking we're going to lose $300,000 in property taxes. Um and again I explained last board meeting we had about 250,000 more in refunds. Um but I got from the county um that our delinquencies in the past 24 months went from a million to now $2.3 million. So again and and of course you ask I ask the county, hey, you know, what's the percentage of them coming in? they they will never give me a number because you don't know when they're going to come in, but delinquencies are up $1.3 million.

187Now, if those all come in, that numbers could change, but you can never hope on those things. So, um you know, so that's kind of how my numbers changed over the past really six months. So you're saying that the property taxes that we were expecting to go up because everybody's property values went up, >> our value went up, but our taxes went down. >> Correct. And again, this is House Bill 920. I can talk to blue in the face, but this is this is the real numbers when people say, you know, like last year, I get it. You know, the average was 45.9% growth for the taxes that property values. I'm not going to debate that number, but what I can debate to you is how much we got in in property tax revenue. Now,

188if a lot of delinquencies come in this year, which I don't think they will, then that may that may number go up a million dollars, but still we're only increasing 800,000 from prior year, not 45% because again, House Bill 920 takes into effect the property taxes. >> So, Vid, can you give us an update on what has been voted on? >> No, the So, the governor vetoed then it went to the House and the Okay. >> And now the house voted >> yes to >> Yeah. What's what's not in these numbers because we've had me and I have another seminar tomorrow is H the House Bill 186 which is the amended House Bill 186 now treasur let's just take that they're trying to amend it because we did get big increases the last two years

189of like $3 million as you can see in my five year forecast. Now before that the previous years before that and I have a slide to show that previous like seven years before that we went from 321 to 335 like in seven years we went up and three like hardly nothing >> okay so we didn't get two big jumps which was nice but again not 45% it's more like 10 or 11%. But now what they're saying is since you guys got since grow it really growport canal since and it's it's on the analyt I showed you um Nate can you pull up the analytic? >> Yes. If you pull up the analytic, what they're said, what what they're hopefully never happen is they're going to say, "We're going to retro back in those two years

190you got a big jump, we're going to take that money back away from you." Which is unheard of. Now, a lot of people are saying it's unconstitutional, too. Like, you gave me the money. Now, you're going back and take it away. If that happens, I think it's it's an absurd. It's over like $10 million. We only went up three million three million. Like, you're going to take that. Go to the very bottom. Mayor >> right there. The proposed cuts to House 186. Actually, sorry. Is that 15 million? >> Yeah, >> 15 million. We only went up three million. Three million each year. It's a It's unhe hurt like I mean now what they're trying to do is I mean we're just I mean public schools are just under threat right now. I mean obviously with

191this I mean again is it really affects us in Canal in Hamilton as you see other schools? it really affects us. So that's not even in here yet because it's hopefully not going to pass. If that passes, then obviously this whole change. Now granted, they'll say it's a onetime hit. One time hit of $15 million. >> That's 15 million every year, >> right? >> Well, what they're saying don't get it back. >> What they're saying is right now saying it's a one time hit. But then so again, a lot of people are saying it's not constitutional, but my number is only 40 million. you take 15 million in one year like two payments one in August one in March like >> you might close the doors >> if you don't do that but >> we

192have luckily we have some cash balance but yeah it's so but yeah and so the treasurers did that similar in that sheet that's that whole thing's in your packet but if you want to go back up a little bit since you have that up one more right there as you can see this right here is our actual fiveyear forecast of line 101 and I want to had you guys show you guys where I said earlier from 2015 32.1 actual revenue 33.5 in seven years that's not a whole lot of money so I get property tax bills going up for some but obviously for others they were going down because that's my actual revenue like I can't there's no phantom revenue there's nothing that's all I get so and now last two years we got a

193bump jump you saw there about 3.3 3.8 then another jump to three which is nice because property taxes went up but for seven years there I mean it went up it went up and went co hit went back down and then it look but I mean so this whole property tax debate which I'm sure everybody's tired of hearing about so so am I you got to stay attuned to it because it really is going to affect schools I'm not going to say you vote either way or how to move stuff but it will definitely affect schools and the property tax debate about getting property taxes won't just affect us. I mean, it's libraries and metro parks, roads, fire, police, bridges, like all that. And I get it. I don't like pay attention to either, but

194understand, please keep aware of what's going on out there. And again, the spread spreadsheets in your in your in your packet. >> That's that's just the first page. I'll get you the rest of it. We'll get you the rest. That's just the first the first page. >> Yeah. This was very helpful, Adam, um, when looking at that to kind of look into where we are and see on the, um, analytical sheet how out of all the district, we're we're the one that's kind of going to get hit the hardest based off of what you shared on that last Excel file. So, >> and do we know when the on the one that passed when the Senate is going to >> the House Bill 186, the amended one that shows that? No, there's not. It's in

195session right now. And I mean, and pass. Everybody's obviously have their lobbyist. >> It passed pretty good >> in the house. It passed. So, the Senate was the vote. >> Yeah. Any other discussion? >> Sorry. >> All right. On to roll call, please. >> Mrs. Walsh. >> Hi. >> Mrs. Gray. >> Hi. >> Mr. B. >> Hi. >> Mrs. Dber. >> Hi, >> Mr. I >> motion passes on to item I executive session the oh sorry >> I was before you read I just want to say Adam thank you for putting this together and making sure we still see the fiveyear even though it's not required with us being accustomed to that so I just wanted to point that out and thank you for that >> and thank you in your in the board dock

196and stuff I did include fiveyear cell spreadsheet and I and every treasur keep doing that All right. The board moves to enter into executive session to consider the investigation of charges or complaints against a public employee, official, lency, or regulated individual unless the individual requests a public hearing pursuant to RC121.22G1 and to discuss matters required to be kept confidential by federal law or regulations or state statutes pursuant to RC121.22 G5. >> So move Second. >> Mrs. Gray as first. Mrs. Dberger as second. >> On to roll call, please. >> Mrs. Walsh. >> Hi, >> Mrs. Gray. >> Hi, >> Mr. B. >> Hi, Melber. >> Hi. >> And Mr. Kushner. >> Motion passes. It is 9:50. We are in executive session. Sorry about that. It is 11:50 and we are um we have returned from

197executive session. On to item K. Comments, announcements, and other business. >> I just want to say congratulation to the high school. They had their fall um awards ceremony tonight that we weren't able to make because we had a board meeting. So, thank you to the um administrators for inviting us and congratulations. I think we had about 100 or so 155 that is for the count students that were recognized for fall evening of excellence. So kudos to the high school for that. >> That was the first year to do it like that. >> It was. Yeah. Yep. They do two mail. So I'm excited to see that. >> On to item L, adjournment. Can I get a motion to adjurnn? >> So moved. >> Second. >> I have Mrs. Dberger as first, Mrs. Gray as second.

198Any discussion? Just note to the record that Kathy Walsh left the meeting during executive session at what time? >> 10:32. >> I did add that. >> Yeah, it was 10:32. >> Yes. >> All right. On to roll call, please. Mrs. Gray. >> Hi. >> Mr. Ber. Hi. Mener. Hi. >> Mr. Kel. Hi. >> It is 11:51 and we are journey. I don't know.