August 12, 2025 - Regular Board Meeting

001here. >> Miss Gray >> here. >> And Miss Walsh >> here. >> All right. On to our review of lead statements and board orgs. >> We believe all cruisers are valuable. We will unconditionally serve, support, and inspire. Therefore, every cruiser will maximize their unique potent purpose, potential, and power to produce the results they want. Our board norms. As leaders of the district, we will always strive to one, support the mission and vision of the district. Two, be prepared, informed, and ready for meetings. Three, respect one another as elected representatives of the community, be open-minded, and recognize one another's strengths, the value of diverse perspectives, and mutual commitment to the mission and vision of the district. Four, allow members to complete their thoughts are excuse me and statements before others comment. Allow members to be heard

002and listen to all perspectives with an open mind. Five, stay focused on the task at hand and respectfully redirect each other when needed. Six, maintain confidentiality and communicate per board policies. Ensure trust and transparency in all dealings. And seven, after a vote is cast, leave meetings united as one voice no matter the outcome. >> All right. Thank you so much. On to item B, adoption of the meeting agenda. >> So move >> second. >> Olivia's first uh second. On to discussion, please. >> So we did have some changes uh some deletions for tonight. Uh the changes we provided the printouts and attachments at your seats and the and the electronic version was updated today. the deletions. We sent an email to the board members earlier today outlining the deletions and those have been removed from

003the new uh detailed board agenda. Those left at your seats as well. >> And uh Seth, I ask that we add to that agenda a motion to amend the March 11th, 2025 meeting minutes. Are you making that motion right now to add it? >> I guess so. >> Okay. Do I have a second? >> On to discussion, please. >> What was the date, please? >> Uh March 11th, 2025. I sent an email to everybody and had that motion uh to add that to the board business. I request that be added to the agenda and it was not. So now I'm just going to make a motion to add it. Thank you. >> All right. Any other discussion? >> Is what is the the change? I'm sorry if I missed your email as well. Is there

004more context you could provide, please? It's a motion to amend. The email was sent on August 4th, 2025 to all board members to Jamie Group and to Adam Collier. um as courtesy copies and it was to amend the motion. >> Amend the motion or >> amend the uh amend the minutes of the March 11th, 2025 meeting minutes. Do you have um the originals for us to review? So we could go over that one more. This is just for the agenda right now. >> I just wondered if you had that with >> All right. So we have a motion to add this to the agenda. Any other discussion? My apologies, Miss Walsh. I see it now. It was from the I was looking at your schoolboard email from your other email address. My apologies. >> On

005to roll call, please. >> Mrs. Walsh. >> Hi, >> Mrs. Gray. >> Hi, >> Mr. Bower. >> Hi, >> Mrs. Dutterburgger. >> I >> and Mr. >> Hi. Motion passes. All right. So, that'll be >> I think it would be E4. >> E4. Okay. All right. Got that noted on to any additional discussion. Uh we need to make um like to we need to remove the um under item E1 uh we'll be moving that to um a future board meeting for parent advisory committee presentation. >> All right. So you're making a motion to Oh >> to remove you're correct. Okay. All right. Any other discussion? >> Roll call, please. Mrs. Walsh >> and this to approve >> agenda. >> Latoya's motion to remove D1. >> No. >> Okay. I >> Mrs. Gray >> I, >>

006Mr. Ber. >> Hi, >> Mrs. Dber. >> I >> and Mr. K. >> I All right, motion passes. On to public participation. None. Okay. On to item E2, 4th of July, discussion for 2026. Uh so the short version is I had a discussion uh with uh city administrator from the city of Groport and the uh the street construction that's going to take place uh was going to require some changes to Fourth of July celebration locations and a request was made if we would consider allowing those celebrations take place at the Groport Elementary, Middle School central campus uh using our parking lot and grounds there just for one day, >> right? >> Oh, yeah. Yep. Just just the regular one day Fourth of July celebration. And we haven't approached any specific details yet just because it

007was floating this balloon just to see if the board was in support of doing this. >> I think this would be a good outreach for district to allow the community to use it. So >> do we have a meant with that or just no. >> Is is there going to be a change to the route that you know of because of construction? >> I I don't know that answer. It it was just an initial is this a possibility? >> Thank you. >> Any other comments, discussion? Okay. So, I think we're good to proceed with discussions. >> Thank you. >> On to item uh E3, cell phone pouches. >> This was a topic that I brought to the board's attention. I had someone approach me. Um, I had sent copies of um some policies or a

008policy that was um from one of the districts um that used the cell phone pouches and also um an article um I would like to have the board consider um obtaining these pouches for our students for their cell phones. I, as I've brought up in the past, I'm concerned of the teachers taking on those responsibil have to administer and handle the the cell phone usage in the classrooms and it takes away from um learning and the time that they have to spend for teaching. And this was an issue that we had in the past when we had this cell phone policy that was stricter and it finally ended up that the teachers were giving up and just letting the students have it rather than fight because they spent so much time trying to administer the

009polic. So, I would like to see that uh we look into the possibility of obtaining pouches whether um through our funding or if there's something out there that we could possibly get a grant for. >> Yeah, I would add that we already know that it's not working. Parents are already getting texts from their kids in school and high school, etc. So, we know it's not working. Um I think pouches or some type of Kathy can't hear. >> Can't hear me. >> No. Do you have your mic on? >> Yeah. >> Kathy, can you hear me? >> I have a new hearing aid. So, to me right now, I'm screaming at all of you. So, I may be talking really Here, let me do this. I may be talking really soft and just thinking that I'm

010yelling. >> Yeah, I just didn't I I wasn't sure he was straight game, John. I see the text. I said that we already I already know I've already heard from parents that are getting texts from their kids and texts throughout the day. So, I don't think it's working. Uh when we initiated the discussion, I I mentioned pouches. Um I think some type of system like that might be a good idea. I know Dayton did it and became expensive and it's also a challenge for the kids to figure out how to smack the thing on the desk just right or bring in the right magnets and defeat it. And I think they just ended up going to envelopes which were cost effective. I think the pouches are like 30 bucks a pop or something like that.

011So, um I think when we look at it, maybe we should just look at something practical, a little envelope with a seal on it or something like that. Um but I think uh some type of system where there is some we'll call it confinement of the phone um would definitely be warranted. I guess I would just add um if we could maybe um Jamie if you could reach out to maybe some local school districts that um have have systems like this to see how they implemented it, how effective it was. I'd be curious to know that. >> Uh nobody in central Ohio is doing it, but Paul has been doing some research on this and I apologize he's not here tonight, but he he has some information to share. But I we're just talking about

012taking the time to investigate and and do that. >> Thank you. >> Yeah, I know that in some of the articles they've talked about how they've been able to uh go on YouTube and figure out how to break open. Um but from my understanding is that the new yonder pouches they've changed it so it's not easy to open up anymore. So we'll see. >> Good. Thank you. Any other discussion? >> I think that would be a good thing to run through our parent advisory committee and they could do the work of finding out what the um benefits are, drawbacks are, the cost, take that to the treasurer um and the superintendent and just do you know some data analysis on the success rate of them. And that also that would give us a little time

013to see how the policy plays out. They just started back in school and give it a couple months, see what happens. >> I think we also have to figure out how we implement them, how we um obviously how we uh go about making sure that they're even seen when they come through um so that they are put in pouches. So I think there's quite a bit uh to look at probably also uh coordinate with security to get feedback from them on how that would work. >> Yeah, the um policy that I had sent everybody was the Waka Canetta High School's policy and it answers a lot of those has a frequently asked questions and it goes through exactly what their policy is and and how those students when they arrive how it's handled and um

014I suggest everybody look at that because it was a really agree on their policy. >> Yeah, I I appreciate you sharing that. Elizabeth I said and um I'm happy that we're going to consider uh passing this along to get involvement with our parents and happy that admin is actually um looking into it as well. Thanks. >> All right, on to um item F, superintendent agenda. Item uh E4. >> Thank you. My apologies. Item E4, which is the motion to amend March 11th, 2025 meeting minutes. >> Yes. Thank you. Um so I move uh to amend the motion. A motion to amend the minutes of March 11th. I move to amend the minutes of March 11, 2025 regular board meeting, specifically action 202580, item three, to more accurately reflect the full content and content of the

015motion made by Mr. Kersner regarding an independ independent investigation in a student MA manner. Um, the motion that I think it should read which I emailed everybody this so it's there that motion the board reserves the right to investigate and resolve complaints or reports of unlaw harass unlawful harassment or retaliation regardless of whether the complaint complaintant pursues the matters. The board also reserves the right to have such complaints formally investigated by an external investigator in accordance with the board policy or in a manner deemed appropriate by the board or its designate. Given concerns that the prior investigation was incomplete and not thorough, I move that the board engage an outside investigator to conduct a new investigation in this matter. The motion by John Kersner, second by Kathleen Walsh. Uh the final resolution carries and everybody

016voted yes. Um the reason I would like to see that change is because right now the motion just reads motion that the board move to independent investigation on a student matter and that's not to me very clear. Mr. Kersian ex Mr. Kersner expressed uh concerns regarding the district's handling of a prior student complaint involving the serious allegations. He referenced contradictions between the family's account and information that by the administration noted an apparent lack of documentation such as police reports and question whether the title X process had been properly followed. He cited board policy language reserving the board's right to independent investigate such matters and initially proposed the motion uh during discussion. Then after a brief recess at the request of the board president, Mr. Kersner restated the motion for clarity. And if you go back

017to the transcript and just summarize the MO, that's the motion that he made. So I think our language and our minutes should be clear. Um, >> clear. >> I second the motion. >> All right. So, Mrs. Walsh has first, Mr. Kersler has second. On to discussion. Uh, I think I think the ambiguity of the um the way we documented the minutes have uh allowed some room for some confusion with the investigator. I think a lot of uh the concerns that were raised, I think we're seeing them validated. Um, but there's definitely confusion as to what we were going for and um a limit to the scope of the investigation that probably isn't appropriate to the actual motion. So, I think this will help clear that up with the investigator and as Mrs. Walsh um pointed

018out, it will more clearly um reflect what we agreed to do. So, thank you. Any other discussion? >> Yeah. >> Oh, yeah. I emailed everybody a copy of those uh uh March 11 meeting minutes, so they'll be in your mail. >> Yeah. And it was like at the last part right before >> journal. I'm confused by reading it. It talks about under the comments, announcements, and other business the reasoning for it. And it can basically it has that information here. It says Mr. Krishna needs them or the treasurer, you know, that's students was threatened with gang rape and I have concerns board needs to review this case and we have policy that states it. I think reporting was incomplete and that title n was not followed. I would like the court to do a independent

019investigation on this issue. I would like to do a motion for this complaint and issue. John first, Kathy second. >> Right. I think that was my restating uh because I was asked to state it twice. Uh so I stated it once and then uh y'all took a bro break. I don't and when the bank came back and voted and asked me to restate. So it was stated twice. But yeah, um our amended well I won't say amended the way it was recorded was um very vague and didn't even mention title n um >> but it is in the title n the minutes >> so actually if you look at action number that's what I'm asking to be changed the information is not part of the motion action 2580 is the motion One second. >> What

020I'm asking to be changed is the verbiage of action 20 2580 move that the board move to an independent investigation of that's the motion that's the action that's the action that we voted on. So I want that action to be corrected to clearly state what the action is. Otherwise, we don't have a record of what action we are supposed to be doing. Independent investigation on a student matter is not clearly defining what the intent of the motion was. Thank you. >> All right. On to roll call, please. >> Mrs. Walsh. >> Hi, >> Mrs. Gray. >> Hi, >> Mr. Ber. >> No. >> Mrs. Dberger, >> I >> and Mr. K. >> I motion passes on to superintendent agenda. >> Yep. Uh, number one, we have um threeUS with GMLEA tonight. Superintendent recommends that the

021Growport Madison Schools Board of Education approved the MUS with the Grove Port Madison Local Education Association as outlined in the attachments. >> Second it. >> All right. I have Mrs. Gray as first, Mrs. Dber second. On to discussion, please. explain the the second one that's on the list here, the data science foundation. I was a little confused on what that was actually doing. Thank you. >> Yeah, the data science foundations uh course is a course with uh the department. It's one of the math courses that students can take, earn their algebra 2 credit. Um, and it's it's a course that has a lot of training involved. Teacher needs to go this training. We have to commit to it for two years. The teacher goes to the training in the summer. Then there's meetings throughout the

022year that the teacher needs release time to go and and this and the state requires that. So I worked with Joy and we can't it's a pretty much very similar to theou that we had for MMR the mathematical or mathematical modeling and reasoning course last year. It's very similar to that. So it's just another one of the states courses and it just gives our students other options um as opposed to the traditional algebra 2 pre-cal you know instead of that route. It gives students options based on kind of what their career field choice is, which Sway should be. So, thank you. >> I'm sorry. Could you restate um other options as opposed to traditional algebra and >> Yeah. So, I I think we're used to that algebra, geometry, algebra 2, pre-calc, uh that track. But

023now the state has provided us the curriculum for some of these new courses. We started the the ma ma mathematical modeling and reasoning course MMR that we had last year and we actually had Anukica Moore come and speak last year about it. This is just another one of those courses. So if a student has interest in data science, they could take that instead of their algebra 2 traditional algebra 2. Um it just gives students other options in their four for their four credits of math. >> Thank you. and the closed captioning just said something about freaking out and some other things that made that made no sense. So, I appreciate that. Thank you. >> I'm I'm somewhat confused. I want to make sure I'm looking at the right documents because there's quite a few. There's

024several new documents. So, are we voting on three different I have one one two? Yes, there's threeus. >> Just just three. >> Oh, this is in twice. >> Yeah, there's only there's two >> GMO. >> Yeah, there's a article. Yes, >> we have the mentoring. We have the data science foundations and the GM lea mou the way it's titled article 25 which is placement on the salary schedule for retirey hires. >> Could you explain the 25 one the article 25 one because I that's the first I've seen it. It wasn't in our board packets. I haven't had a chance to review that at all. >> I haven't had a chance to review We entered into an agreement with the um GMLA in regards to rehiring of well rehiring teachers that have retired from our district.

025Um what we went with and decided to go go with was um we could go up to 10 years experience um with hiring them with their education also. and be able to um give them the opportunity if they would like to stay um they would go up to 15 years experience as a max. >> The reason I'm recommending that we do this is if someone retires from a different district and come comes here with their experience, they'd probably be placed at step 10. Prior, we would only put our own retirees at step five. So I didn't think it was appropriate that we would treat people from outside coming in better than our own retirees who would come back. >> So you're saying that this article 25 would only pertain to our employees, not to retirees

026who come to us from a different district. >> Well, I think we could we would actually be able to use it for outside teachers also. But this is this is made for us >> this for our current teachers >> for our current retire rehired teachers. >> Correct. >> And explain for me um the outside now does this change anything or is this >> it doesn't really change anything for teachers that have retired outside of the district coming in like you said um to be honest with you as Mr. Collier knows is that we we try to to get teachers at the lowest rate we possibly can. um that's not unheard of in any dep any district, but when you're looking at trying to to hire um intervention specialists and and um teachers that are teaching

027positions that are very difficult, um we work I work with Joybach um in regards to trying to hire teachers that are hard to fill. Um some positions are a little bit easier to fill, but um it's getting difficult, more difficult year to year. >> Thank you. Have we have we hired uh outside recently at the 15 year mark 15 year mark and do we ever go higher? >> No. No, we try to stay at the 10 uh 10 year range. However, um what if I um if we have a position that's very difficult to um hire, we um have a discussion and um if it's a a very difficult position to find and we have a limited amount of candidates, then uh we'll go up to maybe 11 12, >> but I've never asked >>

028rehire. >> What's that? >> But not >> that's not Yeah, that's not that's not in regards to retire rehire. I would like to make a motion that we vote on the three um memorandums as understanding separately, not as one item. >> I have a second. >> Second. >> I have Mrs. Walsh is first. Mr. Kersner is second. Any discussion? >> Can you share your reason, Miss Walsh? Just so I understand, >> the the reason I um want to do this is because I honestly have just received this document. I haven't had any opportunity to research it. I'm um our board policy requires that I have it 48 hours in advance and that was not followed. I would like to consider it, but at this point um I haven't had an opportunity to review it, so

029I need to vote on it separately. Thank you. Any other discussion? And so Kathy was first and who was second? Mr. Commissioner, >> I just want to make sure that on the article 25 that what was crossed the caption under number one did that that comes right out of the um GMLA agreement and then all we've done is crossed out five and put 10 and crossed out vertical credit. >> I got mine marked here. I can hand it to you Libby. >> Correct. What you see stricken through is what was currently in the contract. So what was currently in the GMLA contract is what law per pro provided us that we were allowed to do. So we went with the bare minimum under law 20 years ago when retire came out. We haven't had any

030of our own members interested in it until as of late when STRS dropped a nice gift on teachers late in May saying that they could leave earlier. And so with that interest, it's a nice savings for the district, plus also bringing our own people back at what we would pay a retiree hire from outside the district. Law says you can bring them back is 10, but the minimum under law was five. So our contract said five. So we wanted to go to 10 to keep it equal for everybody. >> Okay. Thank you. >> Don't run away. I think I might have another question for you. So, as I read this, it's um the old language uh I believe um shall receive vertical credit up to a maximum of uh five years experience vertical credit is

031the old language. Correct. >> Correct. >> And now it says unit members shall advance on the salary schedule vertically by one step up to a maximum of 15 years. So that reads differently. Could you explain if that's different what that means? So under law, you bring them in at step five and they have to stay at step five if they say for 5 years, 10 years or another 30 years. So we're saying these people that come in, they'd start at 10, our retirey hires, and they could never they would get a step for up to 50, five more years, but at that they're maxed out even if they want to stay another 20. I don't think anybody would, but make them pretty old, but they have that opportunity. But they would never make be any

032higher on the salary scheduled in step 15. >> So with the new language, they can still not go past 15. Correct. >> Correct. >> Okay. >> We wanted to be fair but yet cap them at what we thought would be >> potentially just get there a little quicker. >> Yeah. >> With the uh >> when they came in at five, >> break it down vertically by one step. Break that down. They came in at step five before. They never moved anywhere. They stayed at step five forever. So this way we're bringing them in at 10 and letting them advance a five years, those few years, but no more than that. >> And what allows that? What is the mechanism for advancement? >> We advance every year, one year for length of time in the district.

033>> So basically, if they were to stay, if they were hired in a 10 and they stayed for 15 years or >> they would get to step 15, >> would it be five years, they'd reach 15 then? >> Yes. Okay, thank you. >> And for those that if you want to look at your manual, it is um page 197 is the um current article that this is being amended by. >> Could you repeat that, please? >> Yes, ma'am. I said for your GMLA contract, look, if you have it online or have a copy, it's page 197 if you wanted to reference it. Um >> yeah I as far as the the motion to um separate them. So >> part of having 48 hours it says that us as board members can discuss these items with

034our constituents and get an understanding of the public's uh opinion on these issues also. So, I still would like us to vote on that motion. >> Yeah. Point of order. My apologies. I think we got caught up in the question and forgot the uh the order. >> All right. Any other discussion regarding the motion? >> Okay. On to roll call. This is for Mrs. Walsh's motion >> to separate to separate them all. Mal >> I. >> Mrs. Gray. >> Hi, >> Mr. B. >> Hi. >> Mrs. Dberg. >> I >> and Mr. >> I. Motion passes. All right. So, we have Let's just go in order here. Mentoring. Um, we need to vote on that first. >> So, move. >> Second. >> I have Mrs. um Gray as first, Mrs. Dberger as second. Any discussion?

035>> And this is on the mentoring. >> Yes, ma'am. >> Thank you. On to roll call, please. Mrs. Walsh, >> I. >> Mrs. Gray, >> hi. >> Mr. Bower, >> hi. >> Mrs. Dutterburgger, >> I. >> And Mr. K. >> I. Motion passes. On to data science foundations. >> Second. >> I have Mrs. Gray as first, Mrs. Dberger as second. Any discussion? On to roll call, please. Mrs. Walsh. >> I. >> Mrs. Gray. Hi, >> Mr. Ber. >> Hi, Mr. Dberger. >> Hi, >> Mr. >> Hi. Motion passes on to GMLAU article 25. So moved. >> Second. >> I have Mr. Kushner as first. Mrs. Donaldberger as second. On to discussion. >> Um, Mr. Superintendent, do you ever see a time when you do would not want the steps to be automatic or want any

036additional flexibility on that? I believe the language says that it allows us to go up to step 10. So we I think we have that discretion. >> Oh, I thought it was up to 15. I'm sorry. >> You it starts up to step 10 and then will continue to increase up to maximum >> of 15. >> Okay. Thank you. >> And I'd like to say that um I would like more time to look at this. I would like more data to know how it'll affect the the um district financially uh before I make a decision and that is why I will be voting not to pass this resolution. And I just want to be able to um be fully informed before I make decisions that will affect the district to this magnitude. Thank you. >>

037Mr. Treasure, do you have any projections on this? No, I think we have maybe just two teachers right now that that would do this. Um, and so again, I don't think that you don't have a windfall of teachers, but right now it's just two. Um, and again, the teacher that's doing this now, that's unfortunate tonight, we're saving over $35,000 for him to retire, retire, and come back to step 10. >> Yeah. And I was say, do you walk through like um when we keep versus retiring a teacher versus >> Yeah. And I sent email to you guys explaining his savings a month ago probably right where it shows >> you just repeat that and share that so we have that for discussion on record please. >> Yep. Uh yeah the teacher retiring um you know

038if they retire um I won't say what step but once they retire it's past step 30 or 35 or 40 um if we can get a good teacher um to come back at step 10 u the district's over $35,000 we're saving in siren benefits. So you get the same same teacher. Um obviously veteran I was veteran teacher of the district. Um it's a good teacher. So um that's why you know I am perfectly okay with retire hires because it saves district money and we still have a good teacher. The the other thing I guess I would say is if we did not do retire rehire that teacher might continue on at the top of the salary schedule or they could choose to retire rehire and go get placed in a higher step at canal Winchester

039or Hamilton or Pickerington and we could lose some of our best people to other districts. >> Thank you. That's what I was willing to make sure. Thank you. Um since we have that model that you were I have a model we could create a model based on the two person you're just talking about coming in you can you roughly give us an idea of the two scenarios and what difference it is if let's say they were here for five or 10 years of it very minor as far as the difference in prior to this and the new right >> I don't think your mic is on is it on >> sorry so for one teacher, it's $35,000 or saving per year. >> Per year. So, if he stays, let's say he stays another year, then

040that'd be another 35,000. So, he would have went up and you know, so >> but with the steps with what we're outlining here, that's a little different now, right? It's going to be a little less. >> No, no, it don't. The 35,000 is a step 10. >> Okay. Thank you. >> So, we're good. >> Can Yes. I was going to ask, could I ask again just to provide any additional context if that's okay with the board? If if said teacher didn't leave and continued to stay, he would have received a 3% raise this year at the top of the salary schedule, which would have been an additional cost to you and then an additional 3% next year at the top of that salary schedule. So he or she becomes more and more expensive to you

041as they progress through that salary schedule. So the 35,000 you get, you compound over time. But if they didn't leave, they compound over time at a higher rate. >> Does that help? >> Yeah, I I was just wanting to make sure I understood the weight of the change in the change in the policy if there was a financial difference. >> It's a nice Yeah, we know I understand the savings. What I was looking at was the the step and the 15 versus the 10 to see if in this scenario that had any financial impact. >> Yeah, I calculated a step 10. So, it's 35,000 step. >> No. Yeah, >> I was just hung up on the ch this little change in policy and if it made any cost difference on a sample employee. That's what

042I got. I had the difference in the step down. I just didn't know if we were making changes with this step up in the 15 language that would have affected him as a model year to year. >> Thank you. >> All right. Any other discussion >> hearing? None. On to roll call, please. >> Mr. Kersner. >> I. >> Mr. Dberger. >> Hi. Mr. Bower. >> Hi. >> Mr. Gray. >> Hi. >> Miss Walsh. >> No. >> Motion passes. On to item two. >> Superintendent recommends the Grove Madison Schools Board of Education approve the memorandum of understanding with Oopsy as outlined in the file attachment. >> So move. >> Second. >> And Mrs. Gray is first. Mrs. Donald second. On to discussion. Hearing none. On to roll call, please. Um, Mr. Kers. >> I. >> Mrs.

043Alber. >> I. >> Mr. Ber. >> Hi. >> Mr. Gray. >> Hi. >> Miss Walsh. >> I. >> Motion passes. On to item three. Uh, the next one is uh just an update on the flooding at Groport Middle School. Okay, as you all I believe are aware, we had some water enter the basement area at Groveport Elementary School central. Um due to the heavy rains, this um and two problems we have, we have on the front side of the building, the asphalt actually slopes down to a door. Um the door is much lower than the current grade in the parking lot. So the water runs that way. There was an asphalt dam in place around the door, but with with the amount of rain we received, it did not hold it back. On the back

044side of the building, the problem, one of the problems was there was a collapsed uh storm drain line that the down spouts fed into on the back side. Um, that line was dug up and replaced and a new sump pump, it's actually called a sewage ejector pump installed on the back side of the building. That that sump pump um we upgraded from a third horse to a one horse and also from an inch and a half discharge line to a 2 inch trying to deal with the amount of rain. Um, one of the problems is it was on a very old electrical disconnect and when the when it ran for so long, the disconnect actually quit working and quit providing power to the subp. So, that has since been replaced. As far as the disconnect

045goes, that has been replaced with a newer breaker style disconnect just like you would see in your house. Um, so we had the door replaced because there was damage to the door. The new electrical supply to the sump pump was installed. On the front side in front of the door where all the water's running downhill, we had a 6 inch trench drain installed along with a sump pump in the corner for everything to drain into that comes close to those doors. It's then pumped out to the corner of the building where it does run downhill and away from the building at that point and into a grassy area. As far as inside the facility, there's a lot of cleanup still to do. Um, from the standpoint of the PTO, there's they still have some things

046down there. So, we just need to make sure that it's things that whether they're going to come and get them or if they want us to dispose of them. I'll be in contact with them. I have a subcustodian going over tomorrow and he'll be working on that area exclusively. Um, we're going to basically get everything cleaned out of there. remove loose floor tile, take up the floor, replace any damaged ceiling tile and put in a new ceiling and also paint the walls, disinfect and paint the walls. So, that's the plan moving forward with that space. We believe we've addressed the issue with the flooding on both sides of that space and now we're just trying to repair and upgrade the space down there. >> Is the plan to be able to use that space for

047anything? in the future because I know that that has been an issue for many years. >> That's what I had heard is that it has been an issue. I think what my recommendation would be at least for the immediate future. I would just wait for a little bit of time just to make sure if we get torrential rains again that everything operates as intended. I believe it will. Um and everybody I've talked with, contractors, everybody else believes it will too. But I would give it just a little bit of time. >> So I I would like to make a quick statement or I can wait. >> It's a little long and then I'm going to make a motion and I think I sent it to you guys. So my statement about the flooding at Groport

048Middle School. The flooding of Groport Middle School central on July 27th, 2025 is more than an unfortunate water event. It is a clear signal that our district needs to improve our emergency response, our facility maintenance, and our communication with stakeholders. The board received a detailed urgent email that night from the Groport Elementary PTO describing several feet of water in their basement storage area and loss of thousands of dollars in donated supplies in hours without a meaningful district response. The following morning on July 28th at approximately 11:00 a.m. I inspected the site with board member John Kersner. What I saw was concerning. No dehumidifiers in use. Only one fan running. Computers and other equipment stored directly on the floor in the basement. Water lines on the walls from prior water lines on the wall from prior

049flooding like marks. A dark substance on the walls that appeared to be mold. Peeling paint damage to missing ceiling tiles. A trench drain system being installed using material and methods that did not appear to follow storm water system best practices or codes. From my observation, the trench drain material alone appeared to cost less than thousand $1,000 probably closer to $500. This raises questions about whether the chosen solution is a lasting fix or temporary patch. That project cost us $15,500. I am concerned about the emergency response response protocol, code compliance and engineering standards for remediation projects, preventative measures, transparency and communication. I believe the board must direct the administration to review and revise emergency facility response plan. Conduct an independent assessment of the trench drain project for code compliance. Develop a permanent remediation plan for the

050Groveport Middle School basement. Provide a full report on communication timelines and prior flooding complaints. This incident should not be brushed aside just as a weather problem. It was preventable. It was poorly addressed and it shows exactly why we need proper planning, better maintenance, oversight, and transparent communication between the district and the community. I heard about this flooding from the PTO, not from the administration. So, I would like to make a motion. I move that the board direct the superintendent to take the following action regarding the July 27th, 2025 flooding incident at Groport Middle School central. One, commission an independent assessment by an qualified engineer or licensed contractor to review the design, material, and installation of the recently constructed trench drain system for compliance with applicable building codes and acceptable storm management best practices. The overall

051condition of the Groport Madison central, the Groport Middle School central basement, including structural integrity, moisture intrusion prevention, and mold remedy needs. Two, review and revise the district's after hour facility emergency response protocol ensuring clear designation of responsible personnel. Defined maximum response times. Procedures for communicating with affected stakeholders and the board during emergencies. And three, preparing and presenting a full report to the board no later than 30 days from today, I would think, or 60 days, let's say 60 days, detailing the independent assessment, finding and recommendations, a proposed permanent remediation plan for the Growport Middle School basement, a communication timeline for the July 27th incident, a summary of all previous flooding complaints, and action taken since July 1st, 2023. Suspend any further permanent construction work in the Groveport Middle School basement until the independent assessment is

052completed and reviewed by the board. That's the end of the motion. >> Okay. >> Could you send that to us? >> I sent you all that motion. I know it's a lot, but I think we need to really take it seriously. They were complaining for a long time and nothing was done and we have to make sure that doesn't happen again. >> Mrs. Walsh, I I assume you read the timeline and details that Mr. Hen sent you about what actually happened at that time because some of the statements you said are are not correct. Yeah, if I can respond. Um, several of them. I know that the principal of that facility called our maintenance supervisor at 2:13 p.m. That maintenance supervisor called me. He was also dealing with flooding in his own basement at 2:35

053and he was on site by 2:40. >> Well, that's exactly why I want an assessment and why I made the motion because you hear one thing from one group of people and something else from another. And I >> to think that your timeline is correct, but I want to have an assessment. I want to thoroughly investigate. >> Can we have a second before we start discussion, please? >> Great. >> All right. So, I we have the motion on the table. Um we uh provided by Mrs. Walsh. Um I need a second. >> Second. >> All right. Mr. Kushner is second. Back to discussion, please. >> And let me let me chime in here. Um um first of all, what you put in place is not going to prevent anything going forward. Um I I couldn't

054believe what I saw when I saw the trench. So what you have, and I could bring up pictures, is we have a trench going towards the inside corner of the building with a little plastic sump in it with a plastic lid that I pretty much guarantee you wasn't meant to handle any type of foot traffic. Out of that currently, what I saw it last was an extension cord. coming through the door, which I'm sure is going to be remedied. However, >> coming up out of that pipe, and this is a $15,000 job, is a piece of white schedule 40 adapted to gray electrical conduit. We're not even using water pipe. It's going up. It's traveling up the wall uphill. And at least when I saw it, and I don't know how you remedy this, it's

055dumping at the top corner of the building, not 10 foot away from the foundation. And it's literally just a BGE pump. It's going to run right back that hill, down that hill, right back into the hole. Uh I don't I it appears to me that the people doing this aren't really skilled at that because if you go around the side of the building, we have fall. If you go down to the bottom of the building, we have a 4ft bank and then we have storm sewers. For me, you could have done a horizontal bore and you could have used gravity. Beyond that, when this water hits like it did, we need flood barriers. I don't think I don't think that little 4 inch trench and that little sump pump is going to keep up when

056you get a couple feet of water running down that hill. So, um I honestly, you know, knowing what I know and doing what I do, looking at what we paid for that and seeing gray electrical conduit being used for plumbing strapped with a onehole plastic strap down that wall and dumping into the corner. It's just it's really bad. And uh and I don't know, you know, that we need to go to grave extremes, but if you contact someone who has engineers like the basement doctor, somebody who actually has certified engineers, I on staff and they look at that, I think they're going to tell us we made a mistake. And I don't I don't think it's safe uh for foot traffic. I I don't think they use Well, I know they didn't use the right

057product. I don't know what code you could possibly find that would allow you to use plastic uh bell conduit for water transfer. I mean, and that's just looks to me like honestly this looked to me like everything was done cheap. And I and honestly I I know some I know the sump holes and the good quality covers. This thing looks like one step up from a five gallallon paint bucket and they didn't even seal the holes. And I don't think I think a kid, especially in the winter, I think a it's going to freeze because it's open to the environment. When I first saw it, I was praying that it would be a covered, but they they set it on the ground so high you can't cover it. So, I'd be afraid that in the

058winter somebody's going to step on it, go right through or it's just all going to freeze up. So, there's a lot wrong with it. And uh I just went out I didn't go out to assess a sump pump system. I just went out to under to understand what we had going on and uh and and see how we're were responding. But when I went back, I could tell from the road when I saw that grape pipe, I couldn't believe it. I could see the bells from 40 feet away and I'm like, they just used electrical conduit for storm storm water and that's just not right and that's just the tip of it. So, thank you, >> Mr. Hen. Okay, couple things. One, yes, you're correct. As far as the rubber boots right there at the

059check valve, that is going to be corrected. I wasn't happy with that either. They just haven't been back out to take care of that yet. They were trying to get something in place as quickly as they could. So, I agree with you completely. That needs to be fixed. As far as um being able to run it a direct bore into an existing storm line that was looked at by three different companies and the fall is not there. The one storm line that is in the back of that parking lot is much shallower than what um where the doors are and where the water would be coming in. So water would actually have to run uphill to be able to dump it into that storm sewer. >> Yeah. I don't think you're understanding there's two layers

060of layers of parking lot. When you go downhill, you're dropping five or six feet. >> Yes. >> To that storm line. Okay. I'm saying you could horizontal bore from those lower drains, which is a six foot drop. Horizontal bore with a whole new pipe and then you would have gravity and we could do that. That is going to be much more expensive. I mean, and because we are also looking at possibly digging a trench through the parking. >> Well, yeah. >> And that is an option, but it is a much more expensive option. Well, I would say that 15,0005 for that little bit of work they did is very very expensive as well. I'd love to see the options. Um, and when I look at the finished product and it's that bad, then that makes

061me question the design as well. Right. >> So, definitely not an expert in this area uh whatsoever. But what I'm hearing is is that we had a we got a plan in place to get it fixed quickly and there's additional options out there for a more permanent uh or a better fix that is going to cost a lot more. Is that what I'm hearing correctly? >> Correct. Yes. >> Okay. So, at maybe at a future board meeting date, we could explore those if we if it needs board uh sign off or approval um to see how much that would cost. But it sounds like for now there's we have something in place. Yeah, there is something in place and you know I think it will handle any normal rain. Okay. Um I agree the proper

062solution would be to either bore or dig a trench across the parking lot and basically either have it drop into a storm line if the elevations are correct and if not would be to basically daylight it out into a grassy area. Ideally, that's the way to do it, but with the time constraints and being that close to the start of school, we did not have time to go down that road. So, I was trying to put something in place as quickly as possible to deal with the issue. So, having been in the construction industry for over 30 years, I just am having a hard time comprehending that we have, like John said, PVC pipe coming up into electrical conduit, which by the way is smaller in diameter than what is coming out of the sub.

063That's against code. It just is. Then we have this dropping into the corner of the building, which that's going to cause damage to the foundation. This gray pipe also and this is how bad this is. The gray pipe, the electrical conduit that's not even rated for water. I got a ton of it at my house. Your electric contracting company, right? Um well, my husband. Um it's put on the building covering up our no parking sign. So instead of saying no parking, it says parking. This, you know, this is there's no attention to detail. The water is dropping right in the corner of the building. That's going to cause problems at the foundation of the building. It is. This is going to create more problems. It and it >> it's been tested. >> It could have

064been done. It could have been done differently. It could have been it may have been more, but um >> where the water is being discharged. >> We need to look at what's best for our facilities overall. And we've known about the flooding for a while. the at least the PTO said they have complained at least four times to the administration so there's plenty of time to get things taken care of >> where the >> that's why I made my motion though so that we can be proactive make sure nothing like this happens again take care of our buildings >> so I'm hearing you say we can turn loose on repairing all the things that need fixed in our schools >> and and not just band-aids you want us to spend the money to get everything

065done All right. >> You were going to say something, could you? >> Yeah. Where the water is discharging and we have tested it extensively. It is not hitting the foundation. It is running downhill away from the building and to the grassy area out in front. It's not running back towards the pump. whatsoever and it is not running towards the foundation. >> So, did you change the piping already? Is it now schedule 40? >> It is not at this time. No, but yes, it can be. >> And that was Go ahead. I'm sorry. >> I'm sorry, too. I didn't mean to interrupt. And what I saw was may have been uh you might not have been complete at the end. I don't know. But what I saw was right at the corner, just a tiny little

066either quarter or half turn pipe right at the corner of the building. That's all I said. and agree that is incorrect and that will be corrected. Okay, >> that was not a permanent solution. That was what they had with them at the time and they got it correctly. >> Um, we use CCS plumbing and are they licensed contractors? >> CCS is Yes. They weren't the ones that did this work. >> Okay. >> Um, C Well, let me take that back. CCS did the work out back as far as digging up the collapsed storm line, jetting the remaining storm line, and putting that in place. It was a different contractor that did the work out front. >> Okay. Were they licensed? >> Yes. >> Were they a plumbing contractor? >> They're a general contractor. >> Did

067we get permitted? >> No, we did not. not for just putting in a a a pump and a trend straight. >> Thank you. >> Um I know just just for context I did want to say first thank you for um the email from our PTO um and then I know that some of us I met with them on that Wednesday. I was able to come out that Monday and sat down with both the PTO president as well as the vice president and we did a walk through and we saw some of the work in it by any means. I this is not my thing. I don't know anything about the conduit or the the pipes and things that my other colleagues have mentioned. So that's what makes a board great when you have diverse backgrounds.

068But um I did ask um something similar when we were out you were there working Mr. as far as getting someone like an engineer just to go over the work again. So, I just didn't know where we were in that process um in general because I know that Miss Walsh was asking for that, but that was discussed at the time when we met with um both of the the PTO members. So, I just didn't know where we were in that process. >> Still in the discussion phase. They haven't been on site yet. >> Okay. But it is in the process of being worked to get that looked at. So that one is one of the line items that Miss Miss Walshy brought up that is already being worked. Yes. So I just wanted to make

069sure that was on record. And then you did provide us a timeline. I just wanted to state that on 729 detailing at least not back to 2023, but at least all of the items that were in the communication that we received from the beginning of July. It didn't cover any of the June stuff, but it did cover the July pieces. Um and I did Mr. um our other employee who was the one on site was there within two minutes and he was also in that meeting. So a lot of this was discussed with them and um I see that the I did get to see the new sump pump that was put in. Now if it's right or wrong I can't say that but I did see it and I was told about the new

070electrical piece that was placed in. I can't confirm or deny if that was right either. That would be my husband. He's the electrician but from what I did see we did cover those things. I do want to thank our team for at least doing that part and I look forward to seeing the assessment by the engineer um and someone that you know commercial grade to look at the work just to make sure we're somewhat of a safety because I did also ask the question um just so my colleagues know you know how do we test it or do we just wait until the next rain to make sure like outside of you know we get someone to look at it vet it but is there another way to to test it I don't know that's

071not my wheelhouse but that was something I did ask. So, I look forward to hearing more about the um the engineer piece and thank you for your way. >> Right. So, the description that I got from some of the staff there was there are times and this has happened over at United sorry Asbury United Methodist Church um they prevented a flood from intruding by simply taping off their doors. But if you stood inside, it was an aquarium about three feet high. And that's what they were describing as happening at this entrance when the water really comes in. Um it it's traveling up. That's why they make temporary flood barriers you can throw down and wait and it'll take care of that. There's there's you're not going to I I think we'll all agree there's no

072pump that's going to keep up when you've got a three-foot wave of water coming down the the driveway. So coming up with a a flood barrier that you can throw down, sandbags and boom. And I think that would uh we need to have that in place as well. Do you have anything else to add? >> Any other discussion? >> All right. Um Oh, go ahead. >> I just want to You said you sent us the motion. Um Miss Walsh, correct? >> What time? I just want to read it before we vote just so I can make sure. Are you open to any um if I make Because some of these things are being worked. Um I just want to open it up and read it and if I have any amendments uh that I would

073like to make, I would just like to do so. What time did you send that? >> Thank you. All right. >> Do we have Do we have physical copies here? >> No, she just sent us an email. I I don't have a printful copy. >> That was at 552 tonight. So, I apologize if I could just have a moment to read this again. Oh yeah. >> I'm running I think I talked to Adam about that once. I'm running out of paper. I use a lot of paper for board business. I don't get reimburse. We'll have copies in a second. So, I know he's making a pass as a question to you, Mr. Houseman. I'm so sorry because I'm reading Miss Walsh's motion and at the um there's the question the statement was um permanent construction

074work. So what is is all the permanent construction work completed? Is there more pending? Is that even a where where are we with that part? I just want to make sure because that was one of item four of our motion says suspend any further permanent construction work in the GoPort Middle School central basement until independent assessment is completed and reviewed by the board and >> I wouldn't be opposed to modifications to >> Okay, I just want Okay, thank you. Yeah, I just want to see if we had anything permanent though. The only thing that's permanent right now is again the storm line that's been replaced out back that's been dug up replaced the new sewage ejector pump that's outplayed out back which is much larger and will pump a lot more water. >> Is it

075done or is it being >> that's done? >> So is there anything pending anymore? Is there any permanent >> just finishing up where the sump pump pit is and the piping coming up out of there. Other than that, everything else that is pending is just cosmetic issues like ceiling tile and paint and flooring. >> You said sewage. >> It's called sewage >> for the sewage ejector pipe. So this >> No, it's called a sewage ejector pump. >> It's right. Was that for the sewage pipe, not the storm pipe, right? >> No, >> it is for the storm pipe. And what it does is I went with that pump because it was a larger pump and could pump more water. The other thing it'll do is because it's on a storm line, if any leaves or

076anything like that would get down in there, it will chew those up and eject those much like a sewage ejector pump will. But it is not for it is not hooked up to a sewage line at all. This is strictly on a storm line. >> Kathy, what you shared with us was not that motion. It was regarding you just we just made copies of something regarding item H13 and H4. >> Okay. So I got that just and make it a little simple for me because like I said that's not >> Yes, ma'am. I think you did. >> Okay. Well, we're ahead of schedule. No worries. So the permanent work that's still like in the middle of the process, is it if we don't finish it quickly or could we have issues if we have additional

077rain? >> Yeah, it's just the piping out front coming out of the sump pump pit that was there. That has to be completed. What's there was temporary. >> Okay. And we're currently doing that now. >> Yes. >> Okay. So we're not in a position to stop. That's why I'm trying to understand like we should not like it's a it's a hazard. It could be a problem if we don't finish it or can we because the I just want to make sure I'm understanding before I start making my amended motions. >> Yeah. Even if we move forward with discussing with an engineer and putting something in place, a more permanent solution like boring or trench drain or a trench. I would leave this in place until all of that was complete just in case we do

078get rain. It it'll control at least the vast majority of it if not all of it. >> Okay. So, with that, if that's okay, I would like to uh make a a motion to amend um item four. Um if we could just rem >> Hang on. I don't normally ask this, but I am going to ask for a paper copy just because this has gotten very complicated. So, if we can pause real quick. >> Yes, sir. and I can make notes. >> Thank you very much. >> So, mine was for um item four. If we could um remove item four of the motion um for of that motion and then item one because that's already being worked that was already in Mr. Hman's plan if that would be okay. So I make the motion to

079amend I don't want to read it all but I'll read it all just for record to be correct. I would like to amend the motion um by Miss Walsh the independent review on corrective action when following the GPMC flooding to remove number one which states commission an independent assessment by a qualified engineer or licensed contractor to review the design materials and installation of the recently constructed trench drain system for compliance with applicable building codes and acceptable storm water management practices. and the overall condition of the GP GPMC basement including structural integrity, moisture intrusion prevention and mold remediation needs as our business manager is stated that there's that process is being worked at this time as well as number four of this motion to suspend any further permanent construction work in the GPMC basement until the

080independent assessment is completed and reviewed by the board as our business manager stated that permanent construction work needs to be finished until that person comes in case we have water. So those would be my recommendations if I could have a second please. >> So >> thank you. Um I if I as I look at this um the commission and independent assessment by qualified engineer licensed contractor I I think the most efficient way to go at this would be to um have licensed contractors who have engineers on staff simply um uh quote the repairs kind of if it was a larger project we'd call that a design build but if we get um quotes from qualified uh licensed contractors for the work. Um I think we will uh affect what we're trying to do here without

081necessarily going out and hiring an engineering firm. Uh it's it's I mean there's parts of this that are important, but it's really about slope and fall and gravity and pipe size. It's not it's not rocket science. Um so I think if we have the right plumbing contractors uh storm water contractors take a look at this we'll get um all our options um shown to us. I wouldn't want to totally remove title uh item one. I think I would just u request that we engage licensed contractors for additional estimates and that I think that doesn't jam anybody up and it doesn't drive cost through the roof. So >> yeah, that's what he said. That's why I was wanting to because he was already doing it. That's why >> that's already the plan. Is that what you're

082saying? >> He said it was in discussion and he's working quotes. Yeah. So, John, are you saying have a independent a licensed contractor um who has a qualified engineer on staff or >> right like if you I can tell you for instance if you go to the basement authority they have an engineer that will stamp their drawings will ensure they'll tell you how the system will work and they'll also uh ensure that it goes by an engineer and that's just part of their quoting process. You don't have to pay $5,000 for an engineer. It's just part of their their quoting process. Maybe I misunderstood. I thought you already had the quotes and you kind of already had a feel. Um I I'm just Okay. >> All right. So, I have a motion to remove items

083number four, item number one, um to um the independent review and corrective action following uh GPMC planning. Any further discussion on this motion? We did that. >> Yes. If we So, if we remove item number one, will we get will we be getting any way of kind of a review of this trench system by the other contractors if they start quoting other options? Do you think? >> Please go to the podium. >> Yeah. Okay. Because then that makes me I just so for what I had asked and you can then I want to make sure that you answered me correctly. I asked specifically about an independent assessment by a licensed contractor. I just said by someone licensed or engineer. You said yes. That is correct, right? >> Yes. I talked with an engineer about having

084them come out and look at this and give me their opinion on it. Now, I can go with just a licensed contractor that's got an engineer on staff rather than just an independent engineer. I'm happy to go, you know, to use either one. I haven't committed to anything with that first engineer yet. So if the board would like me just to contract, as John mentioned, a design build type situation, I'm happy to do so. >> And so for me, I don't know the particulars. So I wasn't saying an engineer or just someone that is licensed to do the work like a basement doctor or something like he stated. So I would yield to my colleagues that are in that field. I just wanted someone who was licensed to look at the work. Thank you. >>

085Absolutely. >> So how about if that was amended Latoya to be to leave one but take out item the first item. >> I mean for me >> and then to I guess to me number three just tells us to give us a full report >> right >> that has the independence but why don't we just do with number three and that tells us prepare and present a full report with the independent assessment findings and recommendations the permanent remediation plan >> for the Groveport middle school central basement a communication timeline which We've already received a summary of all previous flooding complaints and actions taken since July 1st. >> Well, we would have to add a engineer to that because that doesn't have that on. >> Well, it says independent assessment. >> Yeah, that says independent assessment.

086It doesn't say by an engineer or licensed >> contractor either. >> So, we have a motion to eliminate one and four. >> Right now, the motion is to remove item number four number and item number one. Unless that's getting amended. Are you a >> No, I'm I'm sticking with my motion for one for as Mr. Houseman has identified that he is going to work he was going to work with a licensed independent engineer or whatever we choose that was already in the process. No commitment. And number four, because he is in the we're in the process of in the need to finish what we have. So if we have rain, we at least have something in place. So there's no there's no way to suspend something when it caused further damage. That's all I wanted

087to confirm before I voted on Kathy's original motion for full context. Thank you, Mr. President. >> All right. Any other discussion regarding this motion to remove item four and item one before we go to roll call? >> What are we voting on, please? >> Uh this is the uh motion to remove item number one and item number four from the independent review and corrective action following GPMC flooding. Uh it was motioned by you. Yes, there's a second. Uh, Mrs. Gray was second. >> Thank you. >> All right. On to roll call, please. >> Mr. Kersner. >> No, Mrs. Dber. >> Hi. >> Mr. Bower. >> Hi. >> Mr. Gray. >> Hi. >> And Miss Walsh? >> No. >> All right. Motion passes. On to the original motion um by Mrs. Walsh, seconded by Mr. Kersner.

088Any discussion on the original motion? >> So, I make a motion to amend the modified original motion to add um I guess to item number three. uh the independent assessment by the findings of an independent. So you'd have to add >> qualified >> a new bullet point that the design um that commission and independent add a new bullet point to number three that reads as number one um and qualified assessment licensed and licensed contractor period. All right. And then number bullet point number two, the overall condition of the basement, the structural integrity. Let's move one, right? >> All right. So, >> does that make sense to you? >> I'm trying. >> Number one, commission. Okay. Add to number three. At the beginning of number three, commission an independent assessment by qualified engineer and licensed contractor.

089That would be the first bullet point under three. And then the second bullet point, the overall condition of the Growport Madison basement, including structural integrity, moisture intrusion prevention, and mold remediation needs. >> All right. So >> So basically, you're just leaving in one, >> not the middle part. B. It's not exactly. It's similar. >> All right. So, I have I have a motion to amend number three um to add commission and independent assessment by a qualified engineer licensed contractor to review. >> Nope. Just period contractor because we already got that right. >> Licensed contractor period. >> Your independent assessment >> and the overall condition of the GPMC basement including structural integrity, moisture, intrusion prevention, and mold remediation needs. Do I have a second? Correct. >> Do I have a second? >> Uh point of point

090of order. The I think the original language that she's trying to duplicate is um licensed engineer or a qualified engineer or licensed contractor. Not and is that correct, Mr. Walsh? Well, I did change it to an original saying they wanted a company that had a licensed contractor with a qualified engineer. That was part >> Okay. I see. Gotcha. All right. >> All right. Do I have a second? >> Okay. So, so to clar So, to clarify, um, Mrs. Walsh, can you reread your your motion, please? the entire motion >> that your motion to um your your motion to modify that you're you've asked. Can you just reread what you are requesting in this motion? >> The motion as it stands right now is having all of number one taken out and all of number four

091taken out. >> Right. >> That's Yep. I want to put back in. Number one, commission an independent assessment by qualified engineer and licensed contractor. Uh let's just yeah to review the overall condition to review to review and just leave it number one. I'm sorry that that'll read easier for everyone. to review the overall condition of the basement, the GM, the Gripport uh middle school central basement, including structural integrity, moisture intrusion, and mold prevention. So, leave one and change it to just that. >> Okay. Do I have a second for this motion >> or add one back in? Right. You got that? No. >> Yes. Yeah. Do I have a second for this second? >> Okay. On to discussion. On to roll call, please. >> Mr. Kushner, >> hi. >> Mrs. Dber, >> no. >> Mr.

092Bower, >> no. >> Mrs. Gray, >> no. >> And Mrs. Walsh, >> I motion fails. On to the original motion. Um, independent review and corrective action following GPMC flooding. Um, motion by Mrs. Walsh, seconded by Mr. Kersner. Any discussion? So we're now voting on the the original original with no changes. >> No, we're it's been reapproved to remember item number item number one. >> Got it. Thank you. >> So this would be the modified motion. >> That's Mr. >> Call your correct time. >> This is this is to do the revised motion that was passed. >> Yeah. I just want to make sure um I believe I need to I need to clarify make sure I understand what's being said. We already um passed the motion um with modifications that you suggested and now we

093are voting on the very original motion. Is that correct? >> With my we voted on the amendment and now we're voting on the whole motion. So that way those that are watching that's where we are in the process. So we voted on my the amendment to the original and now that amendment is being voted on as a whole for the full action. >> So you the amended the amendment that you made is now being voted on. Correct. Thank you. >> Yes sir. >> Very good. >> Yeah. Any discussion? >> Hearing none. Roll call. >> Mrs. Walsh. >> Hi. >> Mrs. Gray. >> Hi. >> Mr. Bower. >> Hi. >> Mr. Deliver. >> Hi. >> And Mr. Christian. >> Hi. >> All right. Motion passes on to number four. Item four. >> Okay. Um item four.

094>> I hate to do this, but can we have a short fivem minute recess, please? >> Five minute recess uh was made by Mrs. Walsh. I'll second. Any discussion? Hearing none. On to roll call, please. >> Mrs. Walsh. >> I. Mrs. Gray. >> Hi, >> Mr. Bower. >> Hi, >> Mr. Hi. It is 8:30 p.m. We will be recessed until 8:35. All right, it is 8:36. On to item four, department reports. Okay. Uh, we have several departmental reports tonight and I see a few people have stepped out. So, Mr. Trace, I'm gonna have you go first. Um I just want to give you an update on our job fair as as currently we have hired 33 employees from the job fair. Um pretty excited. Um although >> so what I'm what I'm uh we're planning

095to do now is we're we're looking through the rest of the list to try to put substitute list together for our buildings. Uh we feel really confident that we're going to get plenty of substitutes at least at the beginning. They'll turn into um employees in the future. I believe um we are still currently hiring and onboarding staff and getting uh them ready for the school year. We've already started the school year, but we're still getting uh some staff members that couldn't start right at the beginning of the school year. Um we're also working with the special ed department uh to develop a training plan for our educational aids. One of the things that we've talked about with the principles and the principles brought this up is that even as as great as the job fair

096was um we have folks that are come came into this position not knowing what position they were getting themselves into educational ways the requirements and even though we discussed that in the interview talked to them about that we still need to get them prepared and planned in some planning for them. So that's one of the things we're doing in HR. Any questions? >> Thank you for that. I the job fair. I'm just so excited that that was such a success. >> It It was a really good thing. >> Yeah. >> For the community, too. >> Yeah, absolutely. >> I I did have a question about the report. I didn't know with I know we moved to the new um HR software, right? >> Frontline central. >> Okay. Is there a way we could get like

097a report of where we are like um our losses, vacancies like just so we can see what the ratio is because this is great but I didn't know if there's like a gain to loss report and I know before I had asked before way before you but I know we were trying to get into this new system and get everyone acclimated and new staff. So I just didn't know if we were in a position to kind of get a good gains and loss of loss report to see the percentage and where we are. >> Okay. I I I can work on something for you. I'm still learning the process a little bit myself, but I I agree with you. >> If you want if it's okay with Jamie at any point, I have no problem

098looking and seeing they're probably issuing me some sort of camp report, I would think. >> Sure. >> Okay. Okay. Thank you. >> What was the name of that software new software package again? >> Frontline Central. >> Thank you. >> Okay. Back to the mic. By popular demand, Daveman. >> All right. So right now we are still currently hiring for open classified positions. At one point both custodial and food service were fully staffed and then with some changes internally bid meetings and things like that people have transferred from one uh classification to another. So there's a couple open positions in the food service area. None in custodial at the moment. So working on that. All of the playground equipment is installation is complete. Uh mulch is in place. There's a couple of photos of that. Fencing

099is up and gates will be installed by the end of this week. Yeah, there's a couple of photos. The other thing, uh the track project is going very well. Um as of tomorrow, the gentleman doing the structural spray should be complete and out of there getting everything cleaned up. It has to cure seven to 10 days at that point and then the striper will be out to do the lines and paint all the other markings necessary for a track. Um, we put some new flooring in one of the ads or two of the Asbury mods that was in deplorable condition. Um, so did some underllayment, some new BCT tile. So that's up and ready to go. And then the photos on the right, that's a project that is being completed by the Franklin C Franklin

100County Engineers Office. The creek behind the high school, there was a basically enough fallen trees that it had created a dam and it was gathering a lot of trash plus um stopping water flow. So after contacting the engineers, they came out, assessed the situation. They put booms downstream to help collect the trash and they are currently removing those fallen trees and getting everything to flow properly again. >> I noticed the track is it black was red, right? Am I crazy? >> The track is black and it'll have red exchange zones. >> Oh, okay. Okay. I'm just surprised because it's black. Wouldn't that be hotter? I would think >> it I tell you what, it looks really nice. >> It really does. >> Yeah. I Well, I walked from convocation. I walked the backside and I

101saw him working on it. >> Yeah. >> Um but yeah, I was kind of shocked because I was like expecting the red and I was like >> Yeah, it is. >> Okay. >> Any other questions? >> Okay. Next, we have our special education report. Mandy, >> somebody hit it for me. Thank you. So, with Adam's leadership, we are working on the 4500 collaboration with New Story. Um, that made a lot of headway this past week, week and a half. We are working with the neighboring districts to make sure that the kiddos that we are bringing on site for that are appropriate for that type of site because it will be sharing a building. Um, so we're working on that piece. Adam's working his Um, they are fully staffed and ready for us. So, we are

102super excited about that. Um, I actually called to hire somebody and she's like, "Well, I'm actually going to your new story." So, I was like, "Okay, at least we got you in some capacity." Um, they're looking at a round right after Christmas break to be able to bring the kids over with the aids and the teachers and all of that piece. Um, and so, so far we have Pickerington, White Hall, Hamilton, Canal, Winchester, and Columbus. Columbus is still waiting on some board approval to be able to talk to us about whether or not they're going to see send kids. So, we have I think about nine spots left that Columbus is kind of asking us to go gently on because they do want to send kiddos over to us, especially the east side kiddos. And

103then the other piece, somebody could hit that for Thank you. So, we are still working to hire with Mr. Trace in the HR department. We hired somebody today um as a direct hire. So just watching religiously the applications if somebody comes in, we get a quick turnaround. I think it was four minutes between when they applied and when we were like, "Hey, would you like to interview with us?" So we're still working on that. We do have some long-term subs in some spots to make sure that our kids are supervised and taken care of. And those are worked on collectively with their building principles to make sure that the people that they're bringing in work with the current climate and culture of their buildings. That's all we have instead. Any questions? Yeah. How many students

104are we going to be sending or staying here now at with New Story? >> So, last I looked it was six. There was one that we were thinking that was never on the original list and that I actually brought up yesterday um that we were looking at to bring back, but we have to talk to the BCBA over there and stuff like that. >> And there was 36 spots >> and so six of them are ours. Yep. >> Anything else? All right. Thank you. Okay, Carol, I just listed out our back to school days. Um, and if you've been around this past week and a half, there's been a lot going on, a lot of planning that went into it. Um, August 1, we were in here with all of our new teachers. Um it

105was a great day to introduce them just to Mike uh did the history of John R and Cruiser gave them the the history of Groveport and so it was neat to just kind of give them that piece of it. Um, then we did some just different PD. We did magic school. Um, and just different things. Then the tech department on I think it was August 5th did some tech um I'm sorry on August 4th did some work with them and Kayn always Kaylin Roos always does a great job with our new teachers kind of giving them the ins and outs of things they need to know. On August 5th 5th was our convocation. Um, thank you for coming. And it was Mike and Joy led a Mike Horer and Joy Boach. Joy just left um

106led a panel called the 400 which really means the 400 teachers but at our PLC institute that we went to this past summer um Mike often referenced the 400 that everything that we were learning we were going to take back to the 400 which is really 457 right um it the panel I think was just amazing to watch it was it was raw it was real Um Mike had prepped the the teachers with the questions that they were going to have but and and the administrators who were up there but did not prep we did not know their answers. And it's the the the professional learning community. It's the the the direction that we're going um this year with really focusing with horizontal teaming um giving our teachers time to truly look at the learning

107standards and identifying essential standards and giving them that time to collaborate. right up there. We focus on learning, we collaborate. So that August 5th was amazing, the convocation and that panel. Um we've just heard nothing but great things about it. And then August 6th and um we had our teachers and administrators then continue on with what um we started with, you know, with that that convocation. Um we had every teacher at the high school all day. We had all third grade teachers in a room throughout the entire district all coming together talking about curriculum, talking about the standards. Uh and so really getting everyone on the same page. So that was August 6 and then August the next day we had our teacher toolbox academy where we had a ton of sessions again at the

108high school. So we really had a full week of just true professional learning. Um and it was it was great to see. Super proud of all of our teachers and our administrators for the work they've done. Yes, I'd like to say the um superintendent that that publication was wonderful and usually when I'm at those I see everybody on their phones and all of that, but I really saw everybody focus and that that was just amazing. It was a really inspiring and it was like, oh my gosh, this is if this goes through the whole year, it's going to be an amazing I think one of the things that I know one of Mike's goals with it was to really have that teacher voice up there and I I think that's why everyone was so engaged

109and listening to our own teachers and the things that they go through and the things that we can do together. Um, and it was the part that I liked most about it was all those teachers, all those different views, all the different administrators and it all came back to our students learning and and so it it was it was a great day and it was a great week and a half and we're can we're excited to continue the work. >> So, did the new teachers get to go on the bus and do the tour? >> We cut the we did not do the bus tour this year because we cut it down to two days instead of three. >> Yeah. >> So, we had to cut some things out. So, that was one of the

110things we we had to cut out, >> which with the heat that was probably okay. >> Maybe a virtual tour later. >> Thank you. >> Great job again, Mr. Superintendent and >> uh last but certainly not least, Mr. Thomas with our transportation update. On the same day as your convocation, we had the ice cream social and uh we did very well. Thank you, Todd. Great advertisement. Uh over 200 families, students came for and that this was different this year because they had to go over to 4,500. It it was different than being in the high school parking lot and feeding the football team a lot of ice cream. So, it worked out really well. uh about 400 uh ice cream uh servings were were delivered and we we think it went very well this year.

111We're not sure uh for next year how we're going to do it. We'd like to do it with your back to school assemblies at the elementary schools. We're thinking about having a bus at the elementaryaries with the ice cream at the elementary so that people can you know we're we're thinking about something like that next year. We'll see how it all works out but always trying to to improve things. Real excited about that. We also had hour in service just like you did Carol that on on the 5th uh the the drivers at the I think they were in the auditorium of the high school. Is that what I list? So So the bottom line there that's required by law but we extended it uh well beyond those topics to meet or exceed the governor's

112recommendations. If you recall a few years ago with the uh with the crash and the fatality in the Dayton area that uh the governor had about 20ome recommendations. So rest assured, your safety and training program meets or exceeds all of that. Other than that, the continuing struggle with drivers, uh, maintaining our workforce at the levels that we're required to do, uh, you know, it's it's it's quite a job that we were at all summer. I mean, heavy duty. The drivers did get their uh, dollar an hour increase that they were promised pretty much every year since August of 22 when we started. So, our veteran drivers are happy. And as you may have seen in the news today, Pickerington is having a problem because of driver retention, because of the reality of the market costs

113of school bus drivers. It's just what it is. So, your contract has everything uh that was well prepared from day one baked into it to keep drivers at a certain level of satisfaction and uh notwithstanding are very aggressive. I mean, Teresa and the crew out there are very aggressive at keeping the drivers showing up on time and not having any egregious safety or service violations. So, things are going well. We had a great start yesterday and today with the start of school. I haven't heard any problems. I don't know if you have. If you did, please let me know. And other than that, um, our new transportation liess, Tanya started on July 7th. We're real happy to have her doing some inter uh interactivity with the driving with the workforce and with our management staff.

114And other than that, I think we're in good shape. Any questions for me? >> I just want to say um great start to the to the school year. I haven't heard anything negative. It's been smooth. Um, I know over the weekend, um, I personally had a an issue with, um, with the bus routes not showing up just for I think it was like half a day, but then it showed up is everyone's bus routes, they're with the app that's all good to go. >> Yep. >> Okay, perfect. >> Oh, yeah. They've done a great job on that. >> All right. Awesome. Thank you. >> Yeah. And and then the last thing, thanks for reminding me. Our brand new electronic dist dispatch software that we've been working on for three years is now it's called Bike

115Group. And this is the software that has real time on time performance and real-time tardiness and it shows plan versus actual. So, so when you're doing a route review, you know where the bus was supposed to go and then you know where the bus actually went under a one-click review. So, real real excited about implementing that and that's launched and ready to go. So, thank you so much. >> I just want to say thank you as well. my daughters um with our retention, even though they don't have the same bus driver, they saw the bus driver driving a different bus and so they were bummed. They didn't get her. So, great job with that as well. And they're on the same bus this year. They're like, "Oh, it's the same bus again." So, those things

116were brought. Yep. I just want to point that out. Thank you. >> Thank you. >> It was nice not to hear a bunch of complaints this year. So, I appreciate that. And one complaint, it was resolved quickly. So, yay. Good job. >> Okay. Our next item on the agenda, the superintendent recommends Gport Madison Schools Board of Education approve the bus stops for the 2025 2026 school year. Um, as follows. >> So, move second. >> Mrs. Gray has first, Mrs. Dberger has second. On to discussion. >> Uh, so the bus stops um that we have don't have time schedules and they're titled Tyler School District bus stop list and there's no schools listed. So there's no stops for the schools. So I guess um I request that be tabled until a compliant district specific document with

117times to provide um is provided. So until the next board meeting I guess 30 days I think uh OAC 3301 what is it 8313 requires 30 days prior 30 days after the start of school but it does require that the stops have the times on them and and then like I said, none of these stops have any schools on it. So, not all the stops are actually listed on here, >> I believe. Um, isn't Tyler the the software system? >> That's what I was Yeah. >> And is there any repercussions if we do not um approve these? Are we good to go? Or does this mean we can't make these changes and they have to the current route that they've been given if we don't approve these are already doing these and this is a

118retro active. Oh, >> I'm Mr. >> I'm trying to check >> Mr. House. >> Oh, do you know the answer? >> Most districts just approve the bus stop locations. You're approving them basically um and it they get approved every year. You normally don't approve times because year after year those times change. The other reason you don't approve times is the same stop can be used for multiple pickups. It may be used for elementary on another run. It may be used for middle school and on another run even for high school students. So those change and depending on the number of students being picked up at each stop, sometimes the times change. So, what I've seen most districts do is just approve the bus stop locations and not times. Is Tyler the software? >> Yes, the

119Tyler is the software. >> Tyler's the software. >> Okay. It says Tyler School District. >> Okay. >> That doesn't make sense. But also, Ohio OAC 3301 8313 specifically says bus stops and the time schedule will be adopted by the board. Without times, we are not meeting that requirement and adopting incomplete information creates a compliance risk for the district. >> Can you can you repeat the revised code that you're referencing again, Miss Walsh? >> Ohio administrative code 3301-83-13. And that rule requires that we adopt the adoption of the correct document within a 30-day window. Approving a wrong or incomplete version now does not fulfill that requirement. So I don't know if this was a another option. I I hear what you're saying, Miss Walsh, as well as Mr. Hman. Is there a way in addition to

120what the states to add that the bus stops could be used like in our motion? Could we then amend the motion to state that or will we agree to that to change it to state that we could use these bus stops for multiple schools locations and times in the future. Then that way at least what we're approving today to meet Mrs. Walsh's statement that would then solidify that, but then also gives the need for the district to move forward if we need to use those stops for other schools or change the times. >> Yeah. >> And I'm saying because we have legal here and I was just >> pick up times could vary based on um student ridership and route changes. >> So when they say um time schedules, I I guess I know the

121definition of that if they need specific uh a specific schedule for each and every stop or if they need an overall time schedule and also I'm not sure that the stops which are the schools are included in this report either. I was having trouble like if I want to know um why uh students going from this little neighborhood to three different middle schools um I can't really know what the stop is, where the stop is going, and the school is a stop, but I don't think we included the school stop on our bus stop. Does that make sense? >> Yeah, it makes sense. I understand what you're saying. And I would have to talk with um Teresa or Terry in regards to that. >> So, what is 30 days from the start of school? What

122date is that? >> Just so you know, I texted Teresa about this and she said that that is not accurate, that we need to approve them tonight. If we don't approve them tonight, we can be in violation of Ohio Department of Education. Uh where the bus stops have not been approved by the board. Ohio Department of Education Policy. >> So, the advice that your superintendent just gave you is correct. You should be approving what is in front of you tonight in order to be in compliance with time frames. If there is additional detail that you want um that can be provided at another time, but in order to be in compliance with time frames, you need to approve what's in front of you tonight. >> And in order which time frame is that could you

123cite the code or whatever that you're >> I don't have code in front of me right now. Okay. >> Thank you. Mrs. Walsh, where did you see the 30-day thing that you were referring to? >> It looks like it's in A1 to it. >> Thank you. >> Bus stops and bus stops and a time schedule will be adopted and put enforced by the board not earlier than 30 days prior, not later than 30 days after the beginning of the school term. I mean, it says no later than 30 days after the beginning of the school term. So, our next meeting is before that 30-day window. So, we could get the right document in front of us and approve it then. I I'm not seeing anything any code >> that says differently. >> Um, excuse me.

124Could you clarify the difference in what you said and and what we're looking at? Are you able to do that? >> Yes. >> Yeah. So, we're looking at um the um legislative code um rule 3301-83-13. And it says, "It is the responsibility of the superintendent or designate to determine the location of all bus stops to be approved annually by the district's board of education. Authority to designate or relocate subst subsequent school stops may be delegated by the board of education to the superintendent or designate. Bus stops in a time schedule will be adopted and put in force by the board not earlier than 30 days prior to and not later than 30 days after the beginning of the school term. So we're trying to figure out where this conflict is that says it's now or

125we're in violation. >> So there's a li there would be a liability issue. School has begun and students are on the buses. Does that mean we don't have to follow the Ohio administrative code? >> I'm not sure what code section you're I don't I don't I'm sorry. I don't have the code in front of me. >> It's right here if you'd like to look at it. I mean, is your legal advice that we don't follow this code. >> My legal advice is that you approve the the bus routes that have been presented to you. If there is additional detail that you want related to those bus routes, then those can be provided after tonight. So, I guess my thing is it's not that I want it, it's that I have taken an oath to follow

126laws of the state of Ohio and that's what this law says. So that's why I want it because that's my responsibility as a board member to follow this. >> Is it possible that we can postpone this till end of the meeting and the person in charge of our busing routes can send us that list before the end of the meeting so that we can have the the bus routes with the times on it? even if it's just a raw data file. >> Well, first first thing Dave made a very good point and I think we've discussed this pretty much every year. The bus stops are only locations and we do three trips in the morning and three trips in the afternoon. And depending on what students and where they live and how many there there

127could be three different pickup times and three different drop off times. So it it's not it's not a bus stop as a time and then as we enroll as we do 1,200 new students every year. Bus routes change as new students come in and sometimes we have to move things those routes adjust all the time. So, these and I've been trying to look through last year's agenda to to see um Teresa texted me and said these outside of anybody that's that was a doortodoor that's changed because they've moved or no longer gets service, new service, these bus routes are all the same that we've approved from from last year. And I would also say that the schools where these those bus those stops are not on this bus stop list either. We don't have any

128schools listed. We are stopping at schools, right? >> Yeah. I I don't know if schools are designated as a bus stop. That's a a destination or a pickup point. A bus stop is a location at an address or or a house. Would moving it to the end give you some time to seek clarification? >> I I guess my question do families have that information? Is it does it exist on your website? >> Yes. Is there a way to pull that information from the website into a format that the board can can see it? >> I don't know the answer to that. I I mean it's a Tuesday night at 9:00, but I can I don't know. Access to computers and files. I don't know if the files are specific to the transportation routing. I I

129don't know the answer. Ty, do you >> not >> When is your next meeting? >> On the 9th. Yeah. Our next one is September 9th. >> Is that within 30 days? >> Yes, it's within 30 days. I don't know what the date is today. >> We started on the 11th. >> Yeah, we did start on the 11th. >> 28 days. >> All right. So, we can plan on that or if we need to, we can call special meeting. Are we still in compliance though? I guess is my question. If we if we wait until September 9th, we're we're good. >> Well, if you if you take the science of whether we're in compliance or not and apply it retrospectively, we must have been um non-compliant with the transportation we provided so far. Right. >> Just

130to be clear, my concern is a liability concern. So, the question would need to go to whoever carries your insurance. >> Good point. Okay. >> And I don't have the answer to that >> because you're saying we're running a bus route that's not been approved and if something does happen then that would be up to insurance at that point. >> So if you don't approve it tonight, my recommendation would be to follow up with the insurance provider tomorrow. >> That's right. Thank you. >> I mean that would mean that we didn't have insurance on the 11th or today. We didn't have it approved for these two days. I'm not following I >> but all right >> I don't think that for me Miss Walsh I don't think that's what she was saying I just think

131if we're going to wait that length of time you know school just started Monday today is uh Tuesday I mean w Tuesday Tuesday Wednesday sorry whatever day it is Tuesday it is Tuesday there it is and so it's only one day compared to us if we wait till the 9th that is that's 29 days so that's that's the only thing I don't think it was to say uh you know we didn't have insurance. It's just to verify with our insurance carrier that if something was to happen and the board did not vote and within that window from now on the next meeting or if we do a you know emergency meeting you know tomorrow to knock it out then you know just kind of want to be cautious of that. So we did ask for

132legal opinion and I do believe she did try render the most advice not regarding the OC more so if we don't do it this evening and wait that 29 days then we need to go and just double check with our insurance carrier which I think is fair with this transporting students >> just just the thought if we approve this tonight but then we still to follow higher revised code if we still have the bus stops in a time schedule at the next meeting well we can get the bus stops approved tonight without the fines but the next meeting being be in compliance with a higher revised code by putting on the bus stops in a time schedule. >> That was my >> make you feel better. >> That was my my question was and you

133just hit the nail on the head is I believe we can can do what you just said. >> So then we're still in compliance but we're still getting the bus stops approved but there's no time. So would that would that would that mean the superintendent could just amend the motion that we'll approve the bus stops um pending the updated um or revised schedule to include times at the next board meeting. That that's what we're approving. So it's on record that way. >> Could we do that, Mr. Mr. G? >> Yes, ma'am. >> Thank you. >> All right. Any other discussion? Okay. So, I've got right now uh Mrs. Gray made the motion. Mrs. Delberger made this made the second. >> Yep. And then Mr. G, you will amend your motion. >> I believe I made

134a motion to table this item. >> Oh, I'm sorry. >> Apologies. Uh, do we have a second? Yeah, forgot. So, you made a motion to take >> Well, I'll do it now then. I um based on the issues with this, I uh request the agenda item H5B postponed till our next regular board meeting um from the agenda so that we will be able to pass until a compliant district specific document with times that's provided. Um distributed in accordance to policy. Do >> I have a second? >> Hearing none. Go. >> I have a question. So, actually, just give me a second, please. >> Okay. >> Yeah, I will second. On to discussion. Hearing none on to uh roll call. This is for the uh motion um by Mrs. Walsh to table. Correct. Correct. >> Yeah.

135And my mot and my discussion would be that you know we need to pass uh the bus drops and time schedules that were required to pass according to OAC 33018313. And I haven't got anything in front of me from anywhere that says that we would pass um bus stops that don't have schools on our school on it. It's listed for another school district. That's my discussion that I would like in the minutes. Thank you. >> Yeah, that is a good point. We are not we are not transporting for Tyler schools or whatever. But um also the issue here that I see I don't want to delay this but um we're supposed to um list designated stops and I know we've missed that and there is supposed to be a time schedule. I couldn't tell you

136specifically what that means. I could as far as I know that could be a bell schedule but um they're spo we're supposed to include a time schedule and designated stops and I know we've definitely missed designated stops. I wish we could wish we could um remedy this right now, but uh that is why I second the motion and I think we should probably do it right first time. >> Any other discussion? >> Hearing none of them roll call, please. >> Mrs. Walsh. >> Hi. >> Mrs. Gray, >> no. >> Mr. Bower, >> no. Mrs. Dberg, >> no. And >> Mr. Hersel, hi. motion fails on to um the original motion and and we are amending. Correct? >> Yes. And I was trying to look up multiple things while this is going on. So, can you

137refresh my memory of the amendment I'm making to my my recommendation? What part am I taking out this time? >> What's that? We were so we were going so essentially what what Mr. Koyer was saying if you don't mind just restating it. >> Yeah. What I was saying is is is if we approve this now if legal is okay if we approve this now but then we'll approve also on September 9th with the time schedule. So we're still in compliance with higher revised code. That was just my thought process and I'm I may have a solution. we are allowed to designate the superintendent to some of these responsibilities. So why do we not? Um I would move that we accept a schedule as presented and direct the superintendent to within 24 hours. Uh insert a

138time schedule. Uh remove any reference to was it Tyler schools? Any any school district that isn't ours. Uh and make sure that all bus routes have designated stops to include the schools. Is there a time frame? >> I have a motion by Mr. Kersner. Do I have a second? >> Second. >> To discussion and just I'm trying to write this down this so forgive me. But you're trying you're saying give the superintendent as a designate the power to >> do. Yes. We approve the schedule as presented and designate the superintendent to make the following corrections which is to remove any reference to Rome schools. I think it references Tyler um and to um designate all stops including these schools and to include a time schedule. >> I believe that would bring us into compliance. >>

139Yeah. And that's what I had recommended for him to amend his motion too. So that's good. >> Okay. >> All right. Any other discussion regarding this motion? >> And then a copy of that will be sent to all board members. Y >> that is that a fair timeline for you, Mr. Brook? >> Yeah. Yeah. I will ask >> I will ask Mrs. Richie to get this to me as quickly as possible. >> Okay. >> If I find out I can't have it in 24 hours, I can also email the board that. >> Okay. >> All right. Any other discussion hearing? None. To roll call, please. >> And so we're voting on John's. >> Y Mr. >> Did we get a second? I'm sorry, Mr. >> Mrs. Walsh. Thank you, Mr. Kersner. >> Hi, >> Mrs.

140Dberg. >> Hi, >> Mr. Bower. >> Hi, >> Mr. Gray. >> Hi, >> M. Wash. >> Hi. >> Motion passes. All right. And so, just make clear, we will have no vote on the original motion, >> right? Correct. It was amended. >> So this is the motion motion amended. >> Yeah. Original motion. >> I say or or we need vote on the original motion. >> We do need to vote on the original. >> Well, I don't think we need to vote on I'm just saying there will be no vote taken on the original because the original >> correct. I'll just let you know. >> Oh, okay. Gotcha. But you were wanting us to do that. >> No, no, no. I'm just letting you know there's no vote on it. Okay. >> All right. On to

141item six. >> The superintendent recommends that the Gport Madison schools board of education approve payment li of transportation reimbursement. The Ohio law allows for public school districts to determine the impracticality of transporting resident students attending schools not located within the district after consideration of a number of factors. Upon that determination, the school district is permitted to offer payment of transportation to the parent or guardian. transportation department has completed studies and and residents in the affected areas will be offering payment l for the 2025 2026 school year. Uh the initial list of families being offered payment l transportation is attached as executive content since it lists students names. So moved. >> Second. >> So correction to the record if we didn't already. Subject six. Second. The last line under recommended actions is modified to reflect 20

142the 2526. >> Correct. I changed it. >> Any discussion? On the roll call, please. >> Mr. Kersner. >> Hi. >> Mrs. Dberger. >> Hi. >> Mr. B. >> Hi. >> M. Gray. >> Hi. >> And Miss Walsh. >> No. >> Motion passes. >> The superintendent recommends Goport Mass Schools Board of Education approved the attached job descriptions. And this was one of ours where we had two removals. We have the director of human capital and the HR executive secretary. >> Have a motion. >> Do I have a motion? >> I thought you said you were removing these. Is that what you were saying? >> No, there were two other job descriptions. >> I thought he was saying >> I thought I heard you say that we were removing them. There were two other job descriptions on

143the uh one that was published and sent out Friday that we would >> Okay. Yeah. >> So moved. >> Second. >> All right. Mrs. Gray as first, Mrs. Mr. Kersner as second. On to discussion. >> Mr. Group, could you um clarify because I didn't I didn't hear and I can't what it says here doesn't make sense. Um what happened Friday? Did you have job descriptions on here that we didn't need and you removed them? Is that correct? >> Uh, we had two other job descriptions on the original agenda that I pulled because we're going to have to do some continued analysis of how we're going to do things. Thank you. >> So, um, are these new or um or this is just a we can have full context. The director of human capital is the

144revised job description with updated removing DEI references and the HR executive secretary is a position um as well assuming um the change happens later tonight. Uh Jamie Scott's position is being filled with someone who was an administrator in the HR department and we reduced an administrative position in there and added an HR secretary. >> All right. On the roll call, please. >> Mr. Kersner. Hi. >> Mrs. Dber. Hi. >> Mr. Ber. Hi. M. >> Gray. Hi. >> M. Walsh. >> Hi. Motion passes. On to item eight. >> The charger recommends to go from mass local for education approved minutes for the July 8th regular board meeting and then the June 16th, June 23rd, and July 30th special meetings. >> So moved. >> Second. >> I have Mrs. Gray as first, Mr. Kersner as second. On

145to roll call, please. >> Um discussion item. I would like to amend uh to remove uh the July 8th and vote on it separately, please. or to actually let um could we postpone I I move strike that I move to postpone the vote on the uh July 8th meeting minutes as it needs um quite a bit of feedback and correction on my end. >> Do I have a second? >> Second on to discussion hearing none. On to roll call, please. Mr. Kersner. >> Hi. >> Mrs. Dberger. >> Hi. >> Mrs. Bow. Proud. >> That's right. I >> Miss Gray. >> Hi. >> And Miss Walsh. >> Hi. >> So that was to postpone July. Motion passes. Now on to the original uh motion. >> So I had changes that I attached to the um July

14616th. Uh, I sent those to Adam today. I sent them to everybody today, actually. >> Yeah, >> I would have it that they be that July 16th be pulled out and then be approved for the changes that I have >> put I'm sorry, June 16th. Yes. Thank you, Adam. >> All right. So you made a mo a motion to amend June 16th me meeting minutes. >> Mrs. Walsh. >> Yes. >> Do I have a second? Second on to discussion. >> I don't what what are the the changes that you're wanting? >> I thought it was on my email that I sent you. All I see is that it's the agenda or the um minutes that were currently typed. I don't see any changes. >> Oh, sorry. The one I have when I pull it up,

147it has it. I guess you have to open it more in order to see those giving it at 5:00. You know, you complain that things aren't given to you 48 hours in advance, but then you expect us to make these changes in 48 less than 48 hours in two hours. >> I appreciate your comment, Miss Ray, that um I got these documents. I got the board packet on Monday. >> These were also emailed to us. >> Well, I'm just telling you, I got the board packet on Monday. So, >> these were early July. >> Well, 48 hours. That's what you say. I can't get everything just like I don't get everything 48 hours. That's I'm sorry if you if you don't want to make the changes that's fine. >> All right. Any other discussion says

148in those meeting minutes uh these are simple changes loaf of bread or something right? >> You asked question um I would just wanted that I would just need it the way it reads for me, Miss Walsh. I'm not able to decipher um if it is what is the correction versus what was there. I would literally have to use both screens to reread line by line at least from my end. >> So, I do appreciate you sharing them, but I'm not able to >> I'm not seeing what you're seeing. >> I'm sorry that you're not able to see it. I guess it up in a word document. One of the problems is is that >> the way that they're coming through to me when I get them from Adam, I can't make I can't edit them

149and when I go to put them in a word document, it won't let me do that either. It comes up with some text. So, >> I see what you're saying. >> It's probably >> Yeah, I follow. Thank you. >> Any other discussion? on to roll call, please. >> And so we're voting to amend June 16th minutes from Kathy's email. >> Correct. Okay, Mr. >> K. Hold on. Hold on. You you want time? >> I wouldn't be able to read what she sent because we didn't get it till one second. I just at least want to read it if that's okay. >> I mean, I can read through them individually if you want. That's just going to take time. They're really kind of minor changes, but they're, you know, like one says, having a hearing disability

150even at this meeting. I certainly didn't say that, but I said, you know, that I was having communication problems because of the hearing disability. Um, I don't know where the loaf one is. Seem like some of them are silly. And I apologize. So, this would have been a special board meeting, so I would have been the one typing these. So, there's that. Um, so I apologize for any omissions. I did the best I could that meeting. So, just give me a second. Can I ask something? When I when I do the board minutes, I send the board minutes to you guys in PDF, usually within a week after the board meeting. Can you guys please get back to me? I mean, I think during during my evaluation, if I gave them to you within a

151week or 10 days, you're supposed to get back to me. So, we didn't have this and make these board meetings so long. like you you're supposed to get back to me I think the Tuesday before the following next Tuesday board meeting so we could discuss this >> and like these board >> I apologize I should have got it to you a lot sooner but >> it's like seems like every meeting we talk about so if you guys could give I'm in I make mistakes but it's I give them to you well in advance you look at make look at them and then get back to me so we're not sitting here >> that's fair I need more Yeah. So, we have our um and I think maybe your staff also may have reached out to

152me, Mr. Collier. Um I said that way so I mess up your name that maybe I need to come in and meet with your staff immediately just to make sure because I'm literally trying to type diction and then need to then go back and read. But, you know, I did capture as much as I could. minor things like Kathy did say when I'm looking at her notes, but maybe that would also help when I have to be treasure pro Tim or if someone else would like to be treasure prom instead of me, maybe Miss Walsh, you can help me out and do it next time because I I I don't want to mess anything up. So, >> well, if you highly inaccurate uh rendering of the minutes and colorful, you can always just use our

153closed captioning. You never know what you might get. >> I'm done reading. Thank you. >> All right. Any other discussion on this motion? >> So, roll call. >> So, to repeat what we're doing, we The motion is to amend the June 16 minutes per Cathy's email. >> Correct. >> Okay. All right. Uh, Mr. Kersel, >> I. >> Mrs. Dur, >> I. >> Mr. Bower, >> no. >> Mrs. Gray, >> no. >> And Mrs. Walsh, >> I. >> Motion passes. on to we are on the original back up to the original mo motion of approving the well we got to do John um asked a motion to postpone July 8th minutes. Yeah, >> we voted on the Sorry. What was that one? >> It was It was Yeah. Five. >> Five. Sorry. I'm trying to >>

154It passed. >> So, now we're back to the original >> the original one. >> July July 30th. >> So, it just be July June 23rd and July. >> Correct. >> 30th minutes. Okay. >> Correct. >> Okay. And first let be second by John. >> Um, yes, that is correct. >> All right. on to roll call please. >> Mr. Kushner >> I was I was not at all of these so I abain. Okay. Um Mrs. Dberger >> I Mr. Ber. >> Hi. >> Mr. Gray. >> Hi. >> Mrs. Walsh. >> I also was not at all this. So I'm going to abstain. >> Right. Motion passes. On to item nine. Superintendent recommends GR master schools board of education approve the certificated personnel items as seen in the updated attachment you are given tonight. >> So second

155>> I have Mrs. Gray as first Mrs. Ms. Dabberger as second on to discussion hearing none on to uh roll call please. >> Uh Mr. Kushner >> I Mrs. Mutterburgger. >> Hi, >> Mr. Bower. >> Hi, >> Miss Gray. >> Hi, >> Miss Walsh. >> Hi. >> Motion passes. On to item 10. >> Uh, just quickly, and I'm probably not going to have her come up and talk, but Kelly's been with us already for a couple years. Uh, she's moving over to um was it just one year? Oh, I'm sorry. Seems longer. Just one year. She's moving over to the student services position. She's actually been working in that capacity. So, there's lots of things going on right now. Kelly, welcome and congratulations. >> Okay. Superintendent recommends Port Madison School Board of Education approve the

156non-certificated personnel items. >> So, moved. >> Second. >> Mrs. Gray is first. Mrs. Dberg as second. On to discussion. Hearing none. On to roll call, please. >> Mrs. Walsh. >> Hi. >> Mrs. Gray. >> Hi. >> Mr. Bower. >> Hi. >> M. Edleberger. >> Hi. >> Mr. Kushner. >> Hi. >> Motion passes. On to high. The superintendent recommends Gilport Medicine Schools Board of Education approve the following contracts with Reach Amerus staff Brier Patch Empower Tristar Buckeyes Best Transportation Columbus Hearing Impaired VIP Rehabilitation Services LLC Hoff H Scott Locket uh Ben Nevis Consulting Blueberry Therapy and Specialized Speech Technologies >> as outlined in the attachments. >> Yes. Um, I'd like to make a motion to um pull >> Oh, yeah. You're right. I'm sorry. I'm going out of order. >> Second. >> Mrs. Gray as first,

157Mrs. Dberger as second. I would like to make a motion um to pull um Mr. Lockett's um contract out, please. >> Second. Okay. >> Okay. What do you want to do? >> Um >> pull out um Mr. Lockett's um contract, please. >> Kind like we just do with the board board minutes. Just kind of pull that out and go separately on it. >> Which >> is this part of a consent agenda? This portion? >> No, there's no consent agenda. >> Which um I don't see that name towards the end. Scott Lockett, DBA, Ben Ne Consulting LLC. He wants to pull that out and vote separately. >> And I I have a question because I thought honestly I thought we just approved his contract in the last few months. Am I Am I mistaken? >> Is

158he here? Where's he gone? I'm pretty sure I just saw I think we just saw that already approved. >> Yes, please. So Seth, is that a VIP school contract? Grow court Madison >> is his contract on this. >> Yes. So the contract that you approved earlier that you're talking about is the one for the end of 2425 and then over the summer work for different evaluations, kids requests, >> but it was just in the last few months. >> Yeah. And this is for 2526. >> Thank you for that. >> You're welcome. >> Yep. To answer Mrs. Walsh's question. I would request that we're um uh voting separately on the agreement for school psychology services contract. >> Second it. >> All right. So I made the motion. >> I don't see that contract here though contract.

159All right. Okay. >> I do have a question with the transportation. I thought our we had transportation services through our >> uh community bus service for special ed students. >> Uh real quick. Um so I made a motion. Um Mrs. Gray seconded it. We need to vote I believe on that motion first. >> Oh, okay. Sorry. Yeah. So to address the transportation >> Hang on a second. Sorry. >> Sorry. Sorry. So this is a motion to remove and and vote separately on the Scott Lock. >> Correct. >> Okay. Seth first, Libby second. Um Mrs. Walsh. >> Hi. >> Mrs. Gray. >> Hi. >> Mr. Ber. >> Hi. >> Zberg. >> Hi. >> And Mr. Kersler. >> Hi. >> Okay. Motion passes. >> Okay. Go ahead. >> So the reason that there are different types of

160transportation companies is there are things that take place when kids are not safe to ride the bus. Um and so it becomes an issue or a liability for us as a district for the bus the kids itself as well as the employees. Um then we also have the needs of transportation on a bus to some of our out placements for example. So you have if you're going all the way to the new story on Smill Road, it's inefficient to put three kids on a bus to take them there whereas it might be more efficient. Um there are other reasons like if a kid needs a barrier vehicle or whatever. There's just specialized things that take place in cars that we can't always do on a bus. Does that answer your question as well? >> I

161thought our bus service did that too though. >> No, just the bus. >> Thank you. Yeah, >> I believe they told us that um with the rate that we pay our drivers, it would be but by the time they bought these specialty vehicles and staffed them, it would be cost. Correct. Okay. Um, so we need to vote on which one do we vote on first? The >> So, so far we had a motion to remove Scott Lock. So, now we need a motion to approve his contract. >> Okay. >> So, we need we need to do a motion for that because right now right now we just need a motion to pull him out. >> Okay. >> Yeah. >> Y >> I take motion. >> So, I make a motion that we approve the school

162psychology services contract. Grace did. Oh, you did >> second. >> All right. So, I have Mrs. Gray as first. >> Yes. There we go. >> And Mrs. Walsh is second. Any discussion? >> I'm just going to say um I'm abstaining on on this vote um due to being a city of Gport employee. >> Okay. All right. Mr. Kersner. >> I. >> Mrs. Dber. >> Mr. Ber. >> Abstain. Miss Gray. >> I miss Walsh. >> I. >> All right. Motion passes. Now on to the um original motion. Correct. >> We already had a first was um Yep. >> Mrs. Gray, seconded by Mrs. Dberger. Any other discussion? >> On to roll call, please. >> Mr. Kersner. >> Hi. >> Mr. Dberger. >> I. >> Mr. Bower. >> I gray. >> I. >> And Miss Walsh. >>

163I. >> Motion passes. On to item 12. Um Go ahead. And then I'll have to >> superintendent recommends the Gilport Madison Board of Education approve the participate approve participation of the letter of commitment of the joint development agreement with the city of Gilport for the construction of roadway improvements as outlined in the attached file. >> So move second. Yeah. >> I have Mrs. Dreas first, Mrs. Dberger as second. Um I'm going to recuse myself from this conversation and vote due to being um a city of Groport employee as well. So, I'm going to go in the back. >> All right, Mr. Superintendent. Yep. >> Conversation, please. >> Yep. >> Okay. Um, this this is the same project that we competed for last year. Uh, this is to add extended and move turn lanes into 4500

164off of Hamilton Road. Uh last year our application scored well but not high enough to receive funding. This year uh we're doing we're attempting this again. Madison Township is also committed to being a funding partner in this which should give us additional points to do this. Last year we actually were required to transfer money over and then transfer back at the end. This year, all we have to do for the application is submit this letter of commitment. It's for the same amount as last year, and it allows the city of Groport to complete the application for those turn lines, uh, which would give us, I think, at least four different funding partners in doing this. >> What was the dollar amount last year? >> Same as this year. Little over 138,000. 138 which is 10%

165of the project. Correct. Yes. Well, no it's not 10% close to >> so our portion is 10%. Is that correct? The school districts portion >> I think the total correct because they're they're going to get funding from master township. They did a lot less. Um and then the city's going to put money into then the grant for the application. So, I understood you to say that the township is a much smaller percentage. Is that correct? >> Correct. I I know I don't know what the exact number they did, but I know they approved that at their last meeting. >> Thank you. >> Could you guys give us that just so we don't know what the percentages are? >> Yes. >> Thank you. >> Is there a time frame of when this has to be presented?

166The application? >> Uh, the application is due at the end of August. or I I maybe I don't know that for sure. I I know that they need to have all the documents by the end of August and so this was the board meeting that worked within our timeline to do this. Correct. >> So with the conversation you've been having is it sound like everyone's really excited and on board and do we feel like we have a better shot this time because we have more partners? adding an additional partner should give us additional points, but it also comes down every year to what the other projects are out there. I mean, you know, our our application last year could have potentially been funded in other years depending what again other projects are doing that. So,

167we're hopeful and keeping our fingers crossed. >> And what can you explain the project again for the record? It is offset turn lanes at 4500 um like they did in front of Eastland just uh at the next stop light up. >> Has it gone both ways north and south? It is both uh it will be a significant traffic improvement and a safety improvement. Having the turn lights being offset uh it's easier clearance to see oncoming traffic. There's no additional discussion with a roll call. Mr. Treasurer, >> Mr. Kers. >> Yes. >> Sorry. >> Mrs. Dber. >> I miss Gray. >> I motion passes. Item 13, superintendent recommends Gilport Madison Schools Board of Education approved the attached agreements with Shore Architects, Inc. as outlined in the file attachments. >> So moved. >> Second, Mrs. Grace. Uh

168first, Mrs. Gberger, a second. Any discussion? >> Yes. I'm going to make a motion to table item um agenda item H13 and are they still H13? 813 and H14. Um, approve the Groport Madison architectural agreements for 4500 and H14 approved the resolution awarding contracts to 4500 South to Hamilton Road renovation projects electrical and equipment scope on the grounds that one. The district is not has not adopted short short-term long-term facilities plan as required under policy FB facility planning. The board has not reviewed or approved any working drawings or specification from these projects in violation of policy FEF construction contracts bidding and awards which requires board approval prior to bidding on contracts. Construction activity and renovations have already begun at 4500 South High Street without prior board approval, without public input, and without documentation demonstrating compliance

169with board policy and applicable building codes. The board has received no supporting data, needs assessment, public engagement results, financial impact analysis, or educational justification for these projects despite repeated concerns about unmet I'm sorry, these projects despite repeated concerns about unmet needs in existing K through8 school buildings. Observations during a site tour on August 6 uh with deputy superintendent revealed ongoing plumbing, drywall, electrical, and floor cutting work at 4500. Architectural drawings dated January 10th, 2025 and April 23rd, 2025 that had not been previously presented to the board. Possible code and permitting issues. In fact, I think I was told there was a stop order, but I don't know if that I haven't verified that. Including untagged electrical panels and the use of students and construction activities possibly without proper safety uh equipment. For these reasons, I

170move that agenda items H313 and H14 be tabled indefinitely until the board adopts the comprehensive facilities plan, reviews the approved and approves all related specification and ensures compliant with all district policies and legal requirements. >> Is there a second? >> Second. On to discussion. >> Yeah. Um, so I I would like to know how graduates and students were engaged in this product project. And um I can tell you what I know from some of the students that were engaged and from what I saw on site. Uh when I went on site, I saw saw cuts um where we had severed electric um and I saw wires hanging where we had demoed lighting. So I went to the electrical panel. Um typically when you're doing s through eight inches of concrete. You do some type of

171ground rendering through MRI or X-ray technology and you tend to avoid the electrical because once you cut it, it becomes expensive. When I went to the panel, uh there was one little piece of electrical tape run down all the breakers. No lockout tag out. When I spoke to the students who had or yeah student a couple students who had worked the project, they said they had been hit about eight times. Um and with electric with electrical voltage uh they had that the breakers had been misidentified and they were told things were hot when they were not. They demoed lighting um without replacing the wire nuts and were sent back to replace the wire nuts later. Um and they were not given any um hot sticks or safety equipment to address whether the circuitry was hot

172until um they had been hit many times. Um the ones I spoke to basically quit the job because of that. Also they mentioned that in fact the saw cuts in the floor were done while the um electrical system was energized and it did result in blowing out the electrical. Um so lot and lots lots of safety concerns with our with our recent graduates and and a current student. Um, and uh, I I'm I'm just really concerned with whoever was managing this and what I'm hearing. Um, if you if you look at the news, uh, very recently, a man was electrocuted working on the lighting at Walmart distribution center. I believe these are pretty high voltage um, situations. Could be 277. And uh, it's just not it's just so wrong what I've been told. So um,

173uh, and we I didn't even know really what was going on until it was already happening. So, I don't think that's right either. I think, you know, I think we honestly with the safe the playground equipment, the different things that I see going on, I really wish that I could be part of of a facilities committee. Um, because just some of this stuff is just really troubling to me. I' I've been I've been in projects where I replace we replace every at Owens Community College and the lights at um all the southwestern city schools. So, I fully understand the dangers and what's involved and we just we just missed the mark. >> Well, I'm going to try to respond a little bit. I'm going to have Dave come up and and of course, all of

174this is just going to be shooting from the hip because I have not I wasn't given the courtesy of tell you about any of these >> and I just found out is she just found out in the last >> today >> yesterday. Okay. >> I just I was just able to speak to the students. We we viewed this we we just went over to see what was happening and so this is all pretty fresh. >> I'm not trying I'm not trying to >> um >> Well, it's difficult for us to give >> thorough response to any of this just hearing about it in public session like this, but I'll do it again and we'll certainly follow up. But Dave, first question. Did we have any students there? >> No, there were no students. Recent graduates

175of our construction program over at the high school. Um, they were what they were considered our A-list students of our construction program. And they were all graduated. And this was an opportunity to give some of them an a chance to work in the field until they found full-time employment. >> And were they employed by the board? Did we hire them to work this summer? >> They were all hired by the board. Um, we had them as on the subcustodial list and they were paid accordingly. >> Um, how many times have you talked about the projects at 4500? um whether it's the special ed classroom, the Rozy program, the uh cruiser excel renovations and and didn't we have budget approval for this for the board? >> Yeah, I know over the last year or so it's

176been brought up multiple times. I we've gone through several different iterations of what this may look like, but it's been discussed at several of several board meetings. I don't disagree. Uh having discussions and passing motions and actually authorizing work and approving plans are not the same thing. And uh I would I would challenge you that there was a junior working on this job. And uh but we'll we'll find out. >> Yeah. Not to my understanding. It was my understanding and conversations that I had that every one of them were graduating. And and regardless, I just want to I just want to point this out. For me, um there are reasons. It's one thing to say here's our vision. It's it's another thing for the project to be down the road and then you go and

177look at it and there's drawings already on the table that dates past or that kind of thing. So I think if you look at our policy I think there's room for improvement in this and I definitely believe I mean all I have to tell you is one thing piece of electrical tape going down a breaker instead of lockout tag out that's that's I don't have to tell you anything more than that and the rest all the rest all plays out to where I believe the student story >> I'd say our district policy FA FB and F require we operate in from an approved facility plan, review and approve working drawings and specifications and follow an orderly process before awards contract. The board has not done that. There's been no proper review of these proposals, no

178systematic prioritization of needs, and no formal opportunity for public input. The community recently voted down a facilities bond. That was a clear signal to spend wisely, be transparent, and focus on the most urgent needs first. Those urgent needs are our existing K through8 buildings where safety hazards, maintenance problems, and accessibility concerns remain unresolved. Approving major renovations at 4500 uh South Hamilton Road now without a facilities plan, without a committee to review, without addressing our highest priorities is not responsible stewardship of our district resources. Until those steps are taken, I cannot support agenda item H13 or 14. >> Mrs. Walsh, do you consider overcrowding your buildings to be a safety issue? >> I guess if you want to pose that we have overcrowded buildings and underutilized buildings. Well, but she made the statement that these are

179the highest priority items, which is a personal opinion versus making a decision that we are beyond capacity at everyone except one of our schools. We also were dressed down for not having engineers and things work on a flood area that was not supposed to be used as a storage area. So, I guess I'm getting mixed messaging here about are we supposed to move forward? Are we not supposed to move forward? I I it's it's >> you're supposed to provide a short-term and a long-term facility planning for all of our facilities. I've not seen one. We had a board committee that hasn't been appointed. A person hasn't been appointed. Um >> would you disagree? We need to follow our policy. Would you disagree that we've talked about the 4500 development multiple times? It's been in board

180updates. We've had multiple presentations. >> That doesn't Why Why was the plans brought to the board? >> Have we not been talking about the 4500 building multiple times? Have multiple >> Why weren't the plans brought to the board for per our policy? We have to follow our policy. Why don't we have a long-term plan? We've talked about it, but we could also put those um programs in place at our current schools. >> Put >> we can make renovations to our pro our current school. >> Based based on what facts does that where does that come from? >> I guess I'll interject. I like to make I like to make database decisions like when you talk about overcrowding. Um, you know, we have a what used to be a freshman building that's underutilized and a high

181school that's overcrowded. But, um, we had discussions, but the discussion doesn't render the board approving uh, hey, let's move ahead with a half million or three quarter million dollar project. You know, we you want to see that in front end a little bit, at least a rough cost estimate. I don't think there's ever been any cost estimates. We've talked about, hey, we're going to do this, hey, we're going to do that. So the answer that I would have is yeah let's move forward together but hey have a look at the board policy while you're doing it and you know we've said it and we said it before and I'll say it again there are there is a need for a facilities committee there are needs for committees and uh obviously we're not moving forward together

182uh and we don't have agreement or buyin or we don't even really know that I don't even know this board knows that we down the road with temporary employees saw cutting and and gutting a building. Um, and certainly I I don't think we bought off on a on a plan for that or I think it was just honestly I think it was just story time. We we are supposed to govern through policy. What we're pointing out here is we miss some opportunities with policy. That's all. >> Right. And I agree the board's charge is policy and the administration's responsibility are the day-to-day operations. We agree there. >> With respect, this isn't an opinion. This is, you know, we it's about policy. Policy FA, FB, and FF all require that we have a plan. We approve

183the drawings before awarding contracts. We haven't done that those steps. So, um, proceeding would be out of compliance and would expose the district. And what funds are we using for these? Have those funds been certified for this project? Is this a federal job or is this a state job? Where are the funds coming from? >> Are they being taken away from what we should be doing to mitigate the mold at Middle School South, the flooding and mold at Middle School Central? All right. Any other discussion? All right. We are voting on uh the motion to table uh agenda items H13 and H14. >> Correct. >> On to roll call, please. >> Miss Walsh. >> I would. >> Yes, I do. I have >> Sorry. >> Yes. Thank you. >> So, with that particular project, what

184will that do? Let's come back to that question again. I know we've already started. So, how does that impact learning? How does that impact? Are we at a place where we can stop, start, that kind of thing. Um, does it limit the space and then what we have going on with new story? Um, we have those students geared up to come in. We've had our director special ed come up. So, I just want to talk through that. I I heard my colleagues. I just want to understand that piece, please. Thank you. >> Yeah, you're correct. We, you know, we've talked with New Story. We've tried to develop a plan. Um so yeah, tableabling this is definitely going to set that back. Um as we as far as Excel goes and the student who attend Excel,

185you know, they've been housed other locations right now while we try and get the Excel room ready. So tableabling this would also cause a delay in getting them back into the 4500 location. And same with JOTC. So we've been attempting to try and get as much done as we could while we were waiting for review of the agreements through legal counsel. Um there was some delays there. That's why we were doing what we could in house and with temporary help. Um now that we have the agreements, legals reviewed everything. Um, we're hoping to move forward so we can get the students back into this building, move forward with the agreements that we've tried are attempting to put together with new story so the building can be utilized for our by our students in the district.

186>> I see policy FA you know the board goals is to provide the facilities needed for the number of students in the district. the new story. You bring that up. We said what, six students are going to be there to provide the kind of facilities that best support and accommodates the educational programs and develop a long-term plan planning and evaluation program. I'm just wondering how that fits in those six students with all of our other students. How many students do we have in the district? >> Mrs. Walsh. I believe we've discussed this openly about that there would be a cost savings for our students and there would be revenue stream for the other students coming in until the demand grows for our students. Uh recent data shows that autism is affecting about one in 30

187is our largest growing special needs population and you know this was an opportunity for us to build capacity for the students. We currently were outsourcing our internal students who might need uh additional service and future students who might come. I mean we we've had all these discussions. I mean I think Adam presented financial things about what the estimated cost savings were. >> Not to mention allowing our students to actually go to a school that's located in our district >> and not out of the district and they can be with their their family. And then the other thing is I do believe I don't remember which meeting but um Mr. Moritzer when I believe he did the presentation on the building and it was we're looking at the names that wasn't a architectural map by any

188means but it was some sort of a diagram to talk about the autism weighing the JRTC which were we've got our teacher apparently we've got all the teachers now we've got our special ed program folks we've got our JRTC person so if we don't do this then that delays both of those programs correct I just want to make sure I'm following >> yes >> okay thank Um then to pile on that just just I'll say a minor detail but it's not a minor detail. I think the function of this board and the dysfunction of this board it is according to our policy it's the board's job to name a building and and we just I think we've just through our dysfunction lack of committees whatever it is we just the tail sometimes wags at all.

189Um we we didn't come together and have a meeting where we said hey here's what we're going to name that building was presented to us and >> well we never accepted it. It was just we didn't name it yet. He I was just using that meeting as a reference point to discuss the fact of the diagram and those pieces that we've been discussing this evening that are pending in this construction piece. We did not >> presented it was presented. >> It was suggestions to us. That's all he did. He suggested it was not and then the board had talked about at some point coming together to actually name. But I was that's the way I remembered that meeting to recall the diagram the discussion that building out for JROTC building out for our special education

190department. We talked about the stats of autism. We were all excited. Then we came back this year found out about new story will partner with us to come in our schools. So that's I'm just trying to put all the pieces together to show the timeline which has been since last year to this year. We've been discussing I know there was a big um a grant that Mr. Morbbitzer put in if I'm not mistaken to also try to get some of this done if memory serves me correct. You shaking your head. Yes. >> Am I correct? >> All right. >> Also, um correct me if I'm wrong, but this uh project is broken in to multiple small projects within the same building with separate project managers on the three the different portions. Is that right? >>

191Well, as far as project managers, there's nobody uh slated for the project manager role from a contractor standpoint at this point. I mean, right now, we're just trying to get approval um with the architect so we can move forward. We're going to do as much work as we can inhouse to try and save the district money. There are certain things that we will need to contract but everything that we can do in house we will again as in a cost savings measure. >> Well it does appear that we are trying to split this so that we don't have to follow the threshold. Um we have four projects we haven't seen plans for four separate bids all in the same building. I think the plans that I saw were for a complete project. So, it seems

192like we're splitting them or the administration is splitting them so they don't have to fall under the contract provisions. >> Well, that's not true. >> Okay. >> They were not split to avoid any contract or bidding provisions. After we were notified that we did not win the grant, we said this was a grand plan to do it all at once. But because we didn't get it, we are going to peacemail it. And we talked about the priorities about Rosi Cruiser Excel and the autism school. And things have changed, you know, along the way. Originally, JOTC was more in the back of the building. It's now been moved up front. So, as the plan has changed, so have the documents and the timeline that's gone along with each one of them. And other in all those

193documents also is more exterior parking. You know that's and nothing has been touched on that yet. >> So from a way from a project management architectural standpoint I understand what you said Mr. Group. Um what I don't quite get is it's in the relation of things it's not huge space right they're pretty close together. So even though u we may to address them separately from a bid standpoint, construction standpoint. Why wouldn't we have the architect do the whole thing one time? >> Well, one of again they came about in different phases and things have changed. For instance, the Excel portion was added on very late in the game. Um all these type of things and we have a construction manager or construction specialist on staff. So he will oversee most of these projects, >> right?

194I thought but I saw in here the reason I got confused is I saw the percentage on each job for project management and that's where I >> oh project management and probably CA work construction administration >> right and I didn't understand why you would pay that obviously I guess I'm getting it but I didn't understand why in the world you pro you pay that four different times or three different times etc right if you're running the project >> yeah and it would if it was one large project because typically when you get fees from architects and engineers. It's a percentage. So whether you do a percentage of, as it was mentioned, you know, $200,000 or the same percentage of $50,000 four times, it's not going to change. >> No, but I bid it differently. >>

195Yeah. But we're not, again, a lot of this is going to be done in house. We are planning on using our maintenance team to do as much work as possible in an effort to save the district as much as we can. >> All right. >> Thank you. On to uh we have the motion to table H uh 13 and H14. >> Okay. All right. Mr. Kel, >> hi. >> Mrs. Dber, >> no. >> Mr. Bower, >> no. Miss Gray. >> No. >> And Mrs. Walsh. >> Hi. >> Motion fails. On to the original motion. >> All right. Uh the original motion Libby first and the 22nd. >> That's correct. Okay. Miss Walsh. For the record, you know, proceeding with item H13 and 14 without an approval from the board to approve the facilities plan without

196prior approval of working drawings violates policy FA, FB, and FEF. I cannot support moving forward under these circumstances and I ask that my objection be noted to the minute. >> We'll do. >> Mrs. Wilson, >> no. >> Mrs. Gray, >> I >> Mr. Bower. I miss daughter. >> I like to add for my comment for my eyes that it would impact students being able to return to school. >> And Mr. Kers. >> Yeah. And I'm sorry I didn't get my question out. We we never even talked about a completion date, so I don't even know what we're talking about there. No. >> Okay. >> Motion uh passes on to item 14. >> Super. >> Sorry. I'm ahead of you. >> The superintendent recommend Medicine School Board of Education approve the attached resolution for the electrical

197bid. >> So moved. >> Second. >> Have Mrs. Gray as first, Mrs. Dberger as second. On to discussion. >> Is that for the entire building? Do we have plans for that scope for Can you provide those to the board? The electrical bid is for all four of those that were listed. Um, yes, it was put out for public bid and we got one bid from Accurate Electric. It has been reviewed by the legal council and it's submitted to the board for approval tonight. >> When did it go out to bid? Um, I would need to grab my computer so I can look up. If >> you could send me all the information on that bid, I would appreciate it. And how we um posted that bidding. Thank you. >> Absolutely. And it was on the

198>> And that is for the whole building. We're not splitting that up into four sections like the rest of the project. Is that correct? >> That's correct. >> And it was advertised on both our website and in the dispatch. Did we have other electrical contractors visit the site and not bid? >> We had a pre-bid and it was open to all electrical contractors. There was also multiple electrical contractors that were contacted and made aware of it hoping to gain interest in the project. >> Did we have um other electrical contractors come to the pre-bed meeting? >> There was not. No, >> it was just only one from lack of trying. >> Only one electrical contractor showed up to a pre-bed to look at to see the space. >> Yes. >> And how did we advertise

199>> in the dispatch and on the website? >> Did we reach out to any of our locals? Yes, we reached out along with the architect even reached out to multiple electrical contractors that he was aware of that he thought might be interested in the project. Thank you. I I'm just going to say when you go on a site, if we had had them there and you go on the site and you see somebody saw cut through electrical on the floor, you're going to run away. Just It's just making really bad work for somebody. And I don't understand whoever is responsible for making saw cuts through eight inches of concrete in that building without imaging that needs to really be looked at. Everything needed to be locked in locked out tagged out first. I agree. Sometimes

200when you're cutting saw cutting the floor, trying to add restrooms, it's inevitable you're going to hit conduits at time. >> I understand. And then normally when that happens, that's when you pull the electrical circuit overhead and then drop it down inside the wall and relocate. >> Totally understand. I totally understand. But sometimes an ounce of prevention, that's where the pound of cure and uh agree. We got a lot of tools in our tool belt might make it better for us. >> Thank you. Under roll call, please. Mrs. Walsh. >> No. >> Mrs. Gray. >> Hi. >> Mr. Hi, >> Mr. Zutenberg. >> Hi. >> And Mr. Kerson. >> No. >> Motion passes. On to item 15. >> Superintendent recommends Gport Madison Schools Board of Education approve the boys soccer team trip. >> So move. >>

201Second. I have Mrs. Walsh or sorry, Mrs. Gray as uh first and Mr. Kersner as second. Any discussion? On roll call, please. Is that >> is that trip for the student? This is for soccer. Never mind. Thank you. >> Mrs. Washington. >> Hi. >> Mrs. Gray. >> I >> Mr. Bower. >> Hi. >> Mr. Dber. >> I >> Mr. K. >> I. Motion passes. On to item 16. The superintendent recommends the report of Madison Schools Board of Education approve the theater and choir for second. >> Mrs. Dberger as first, Mrs. Gray as second. Any discussion? I can say is I'd love to join you. >> Sounds awesome. I'm so excited that you guys are able to do this. Um, >> this is a dream for our theater troop and for the choir, I'm sure. >>

202So, this is great that you guys have taken this and and taken How many students do you expect to go? >> Yeah, it's exciting. >> Yeah, >> it is exciting to see our music program grow. I know. >> Yes. Looking at a bare minimum of about 50 students per the or 50 total participants that's including students as well as chaperones for the cost of the bus that's also going with us to kind of accommodate for everybody involved. >> That's great. I'm I'm excited for you guys. That'll be just an amazing experience for students. >> Yeah. Congratulations. Can you let us know if there's someone who wants to go and cannot go? >> Absolutely. >> Yeah. >> Um I know we we do have a few students who are in need financially. Um and we've already

203we have a bunch of fundraising in place that we're willing to take on. Um we have like a pepperoni roller sale that we're hoping to do at least three times this year to help offset some of that cost. Um but then we also have some community engagement ideas to help bring in some funds um to help with the students. But we also have boosters to help with scholarships and stuff. But we will let you know if we have any. >> Absolutely. >> Can I can I ask really quick? Um Mr. Treasurer, we hadn't earmarked anything specifically for what we raised this year. All that's not going for Ed Trust. So maybe for our next board discussion, um we can discuss that and see how we can get some seed money to them starting out. The

204company that we are working through also offers a way for donors um to get involved as well, be it either family members or community members based on just how much they're willing to offer to a particular student or just for the cause in general. So each student will also be given a donor link that people can log on to in order to help that individual student achieve the goal that they need. If you could get the total cost for everybody that Mr. Kier as far as the students go, that would be >> Yes, we actually do have at least not total in terms of the entire cost of it. But we do know that for a student, uh, all students will be in a quadruple occupancy, so four students per room. That student cost is

205coming up to $1,269. They do pay a initial deposit and then do a multiple amount of uh cost of 215 over the course of a few months in order to acrue that total amount that they have. >> Do you know the if the company that they use for like say the fundraising do they charge a fee to you know get has it subtracted from the actual? Okay. So, it's set up as a charity like >> Yeah. >> nonprofit. Okay. Thank you. >> I just think when they you're trying to raise money for something and then they take >> 10% or whatever and I would much rather do a donation straight to the organization, >> right? That >> So, this motion's to approve the trip and then you all are going to be doing some fundraising

206to try and get the funds for it. Is that something that our educational trust can help with? Yeah, that's what I already said that. >> Yeah, I did. I did. Good. >> I did. I just said we could bring it back at the next meeting. We could get final costs to our treasur because we hadn't earmarked our our uh sponsorship dollars that we got this year. So, if we could maybe spread it out because we want to help all of our our orgs, but you know, definitely um help out this particular uh extracurricular area. >> Perfect. >> Thank you. On >> to roll call, please. Mrs. Walsh. Hi, >> Mrs. Gray. >> Hi, >> Mr. Bower. >> Hi, Melberger. >> Hi, >> Mr. Kers. >> Hi. >> Motion passes. On to item um 17. Superintendent

207recommends that the Growport Madison School Board of Education approve up to seven classified staff members to serve as Evolve weapons detection system monitors for the 2025 2026 school year up to one hour per day at a rate of $22 an hour in accordance with the standing hopes. So second >> Mrs. Gray is uh first Mrs. Dberer second. on to discussion >> hearing none to roll call. >> Oh yeah. Is this Did this increase from last year? I couldn't I couldn't pull because I know we've had them since they're the same, right? >> Stay the same. >> Okay. I was just making sure I couldn't find the one last. Thank you, >> Mrs. Walsh. Mr. Kushner. Hi, >> Mrs. Dutterburgger. Hi, >> Mr. Bart. Hi, Mrs. Gray. Hi, >> and Mrs. Walsh. >> Hi, Motion passes.

208On to item 18. The superintendent recommends Gilport Madison Schools Board of Education approve the Licking Regional Education Service Center general services contract. >> So move. >> Second. Have Mrs. Gray is first, Mr. Kersner has second. Any discussion? >> Yeah. Is this this just like the central Ohio would but this is we're using another >> this this is a this is another ESC and Mrs. Bernowski is going to tell us about it. >> Okay. Thank you. So the Licking County Educational Service Center is the exact same as ours but it services Licking County. They have a program that we can send some of our kiddos who struggle the most with behavior to their program but we have to be in partnership with them to be able to use it. Gota. >> So this is phase one

209and then we will get a seat that we could give our kids and move them and it's actually interchangeable. So as a kid is successful they can leave and then we can reutilize the seat. >> Okay. So once we're members of this or join this then are we able to get substitute teachers through them also. I'm just trying to teach >> I don't know the answer to that. I don't I don't think so. No, no count. Other schools probably wouldn't want us participating in that. >> Okay. >> And so it's just for that specific survey. So we still have the other one as well. Correct. So we just So it was just to get the seat to get this for the be. Yep. >> Got it. Thank you. >> And they're located in Pickerington, right?

210Pickerington area. >> No. So that is Pickerington. Some of Pickerington falls into the licking. So the licking county educational service center is actually in downtown Newark and that is where the program is actually housed. And will we be having to transport our people in the students do? >> If we place a student out there, yes, we would provide transportation for them. We have to as part of their IEP. >> That location's been in business a long, long time. Right. Is that the same location? >> And I've worked with them before. >> Anything else? >> Roll call, please. Mr. Kersner. Hi, Mrs. Dberger. >> Hi, >> Mr. Bower. >> Hi, Mr. Gray. >> Hi, >> Miss Walsh. >> I >> motion passes. On to item 19. Superintendent recommends that the Gilport Madison Schools Board of Education

211approved the substitute pay rates as listed below. Educational aid 18, clerical 18, custodia 18, maintenance 1950, and 17 moved >> first second. >> Okay, Mr. Kersner is first. Mrs. Gray has second. Any discussions? Um, could you help me with the um steps for for the cooks? It appeared that I saw some documents where some of our very long-term cooks and some of our cooks coming in do appear to be like really really close. something that I I don't know the exact steps off the top of my head, but I know that the the sub rate is $17 an hour. We wanted to keep beneath the first step of a of a full-time. >> Yeah, he's asking same question. Um >> you're asking the step zero and step 14. Kathy asked the same question that we

212have a step zero six hours making 19,000 that you guys passed earlier and then >> slow down please. >> Okay. >> Step zero making >> making like around 19,000. I think you guys approved earlier in the in the thing um at six hours though and then we have a step 14 but they're moving to five hours but they're making similar stuff and that's just based on the steps I think. Um I mean I don't have the OC agreement in front of me but we go by steps that's been you know that's been improved in the negotiations. >> So I'm just seeing I'm just seeing the correct steps and someone working on it lower. >> So one's five hours one's six hours. >> Thank you. >> You're welcome. Roll call, please. >> Mrs. Walsh. >> Hi.

213>> Mrs. Gray. >> Mr. B. >> Hi. >> Mrs. Dberg. >> Hi. >> I. >> Mr. Kerson. >> I. >> Motion passes. On to item 20. >> Yes. I'd like to motion that we add 20 more items to the agenda. I'm just kidding. Just kidding. Uh, superintendent recommends that the Growport Madison Schools Board of Education approve the attached resolution. Uh the resolution is there and as a point of reference our current board policy >> moved second. >> I have Mrs. Gray as first. Uh Mrs. Deloberger as second. Lots of discussion. >> This is just clarification. >> Correct. This is just clarifying Thank you. >> What's the point of this? >> This is to clarify our current policy so that there's just no confusion moving forward. Should we do one of these for our facilities too?

214Our facility policy. I have one. >> Yeah. So, um question issue. Um whereas board policy CE adopted December 13, 2023 outlines that the superintendent may establish such permanent or temporary councils, cabinets, and committees as are necessary for proper administration of the board policies and for the improvement of the total educational project program. Such councils, cabinets, and committees need not meet the requirements of the open meetings act sunshine law. I believe that is a flawed paragraph because depending on what you're what you're working on and what you who are how you're reporting back to the board, um you very well may cross over into that line and in fact uh be operating as a board committee. Um the fact that the superintendent has established it does not in and of itself uh automatically remove open meetings

215act or sunshine law requirements. For instance, if if the superintendent were to appoint a board member or even if he didn't and they were having a a discussion on a certain policy that we were in the middle of reads on and we were having here and that policy um discussion continued into this meeting, it can be very well argued that that is a continuation of a board discussion. So, um I I I just think that that particular statement is a little bit of a slippery slope. Thank you. Any other discussion? On to roll call, please. >> Mr. Kushner, >> did you call me? >> Yes. Sorry. Mr. >> Sorry. >> Hi, >> Mrs. >> Hi. >> Mr. Bar. >> Hi. >> M. >> I. >> M. Walsh. >> I'm stayain. >> All right. Motion passes

216on to um item G, treasur's agenda. >> Hey Nate, can you Get that up there for me. >> Okay. Um, first one I have have is obviously for the month of July. We are in a new calendar here. Um so we had uh our restricted grants um our state foundation um which is the items 1.035 and 1.04 just over four million 4.2 million we had a little bit all our other revenues so our revenues coming in were 4.4 million and then our expenses with personnel insurance and retirement purchase services was about 8.6. Um so again typical month where we're down about $4 million. Um but again the numbers in line what what I had. Um now our supplies amount was a little bit higher. I'll talk a little bit later. Um and the change from

217prior year about that. Um but it's still longterm. We're fine. We had supply costs that went up in July this year that did not go out until later last year. But um the rest of the numbers all came in where expected. Uh revenues actually coming out as you can see again restricted grants unrestricted and restricted grants and aid total over 4.2. um of our total 4.4 which as you can see um that's our state foundation. So in this month it was 95% again very normal except for the two months where we get our um our tax receipts from the county expenditure chart um again 60 almost 69% is personal insurance for retirement um and we have purchase services of 1.3 million and that's supplies materials 980,000 change from prior year this is the one thing

218I want to talk about um the 1.04 is our 1.04 4, which is line 11. Um, it was about $650,000 higher. And the reason was is because we finally got our re our science of reading stipens revenue came in and that was what 415,000. So we paid that out, you know, I had to pay that out in May and June. Um, remember the governor did that. So we paid out then. So we got finally got the money in July. >> So um and then um the increases from prior year obviously with personnel about 200,000 retirement benefits. Um person services were a little bit less actually. Um but then the supplies materials was $800,000 more than last year but um the um CLA we did not pay that till later last year and we paid that

219$360ome,000 in July. So that was a big increase plus we had a lot of text just a lot of textbooks in July that we had in August and September last year. So that's the reasons for the change in prior year and that is all I have. So, um has the house voted on any of the um >> chang Yeah, the overrides or the >> No, the um the house as ran out has joined one veto and that was about it didn't affect us. It was about replacement cost and other levies. Um now, um there there is a ongoing council about the for the big one that affects us if it ever would go into is the 40% cash. Um they're doing a working group on that, but what's came about that is the working group

220it won't be 40%. And again, we're only about 55%. So, but it would be much higher than 40% if they do something. I think what they're going to look at is look at the c the school districts that have 150% 200% 300% of their cash balance. Like that's the ones they're going to look at. >> Um have till December. Is that correct? >> Um I don't I don't know the exact date. I maybe December 1st or like I'll check. But yeah, so we'll Yeah, you'll hear the news on that. What I've heard so far from all my sources is it it may go up from 40, but it's going but it's going to go up a lot from 40. So, shut five. >> Okay. Thank you. >> I would like to um ask that we

221look again when we go to do the next um budget that we look at um increasing that reserve that three million that we have. >> Okay. >> Kind of talked about that and >> budget reserve. >> Yeah, the budget reserve. I would like to increase that. That was originally when we were borrowing five million from the future and we said, "Okay, let's at least get three million, but I would like for us to get that increased just so that we have some type of cushion in there." >> Okay. >> All right. To have a discussion on that. >> Understood. >> And that's all I have for tonight. >> Yeah. I would say that um I went to the legis OSBA legislative brief and Senator Blessing spoke as well as uh Representative Ry Rose Sweeney and

222they were talking about the very thing you were stating with the work group and trying to get the threshold higher to work on those things because it's a and they looked at other districts like Kentucky and Indiana where it could be the the opposite um with the vouchers and the um the cash flow. So, it was very interesting to kind of see, you know, where we are um with that discussion. Are you a part of the work group by chance? >> I am not. >> Okay. >> Right. Thank you. >> You're welcome. >> On to item H. Uh comments, announcements, and other business. >> Yeah. Yeah. I have a correction to my last vote. I obviously argued that we were on a slippery slope and then I voted for it. um sitting up here. I've

223got new hearing aids and they're not doing me any good. When I switch to other screens, I can't I don't get my close captioning so often. That's why I didn't hear them call to vote. Uh just for the record, I intended to vote no on that item regarding the review of policy due the items I stated. You would note that to the minutes passes regardless. Um, Libby, you you uh just talked about increasing the cushion, which sounds great. Did you want to make that in the form of a motion to direct the treasure? >> Thank you. Okay. Um, I have a motion that hopefully was uh printed and shared with you. I sent it in and asked that it would be uh as I mentioned my board packet uh came pretty late and uh and

224some of this information is is somewhat late coming to me but I have a motion to correct the scope of our investigation reads as follows. Whereas the board of education previously authorized an investigation of the district's handling of a 2023 incident at a school involving alleged student on student sexual harassment. And whereas questions have been raised regarding whether the scope of the current investigation adequately addresses all relevant facts, actions, and responsibilities connected to the incident in its aftermath. And whereas a preliminary review of available procedural history and related information indicates the need to examine among other matters the identification of the involved individuals and accuracy of the event timelines whether required notification documentation reporting obligations were met. Level of communication with the complainant parent and guardian as as provision of supportive measures. Adequacy of counseling

225and followup for the complainant and perpetrators. extent of involvement and followup by district leadership, law enforcement contacts and board members. whether the scope of the investigation work was influenced or limited by board actions and missions including whether the investigators proposed scope of work was prevented presented to the full board, excuse me, adequately and and uh currency of board policies, administrative procedures and student handbook provisions and allegations of retaliation or peer harassment not addressed through formal processes. Whereas it is in the best interest of the district, its students and the community to ensure the investigation is comprehensive, objective, and the results in actionable recommendations. Therefore, be it resolved that the board of education hereby corrects and expands the scope of independent investigation to include full examination of board involvement, including communications, actions, any limitations or directions

226placed on prior investigations and potential interference with the scope of work. Administrative handling including all building level and central office staff actions, documentations, communications with family compliance with title nine and policy ACA ACB and adherence to reporting obligation. Three, law enforcement interaction including timelines, communication and alignment with district policies on police involvement in sexual harassment allegations. Four policy practice and training review including tit title nine policies ACA and ACA-R non-discrimination policy ACA ACB student handbook 12B website accuracy clarity of reporting documentation and recorded and and record retention procedures and training requirements for administrators staff and board members. recommendation for revisions to board policy, administrative procedures, and student handbooks, and staff training to address shortcomings, improve student safety, ensure compliance, and promote transparency. Be it further resolved that the investigator is authorized to obtain and review

227all relevant records, communication, and testimony, and the district administration, and board members shall cooperate fully with the expanded investigation. Do I have a second? >> Second. >> Under discussion. >> So, this investigation has already been done and we had hired an outside service to do this. It was not done in um and when it was given, we actually used your recommendations in the past to the investigation. Am I correct? >> That's what I thought I was going to ask question. So what happened and the reason I'm bringing this forward is because as we amended you know I asked for a title N investigation and um that uh the board's response be looked at and to accomplish these things and what was uh what happened was the investigator provided a um proposed scope of work. Did

228we ever see it? Did we ever vote on did anybody here see that proposed scope of work besides the board president? >> It was an independent investigation. So again, >> okay. No, but the investigator provided us proposed scope of work that she wanted brought to this board and voted on. That didn't happen. Then the investigator told me that she was instructed not to do a Title N investigation and to limit the investigation to the district, excuse me, to the school level. So, it wasn't what I asked for. I don't even know if we're a Are we Should we be talking about this right now? I'm looking at our council. This this No. Yeah. Okay. So let's uh let's >> why >> we shouldn't be we shouldn't be looking at the scope according to our council.

229We shouldn't be looking at the scope of an investigation as a board when the scope that was the scope provided to the investigator didn't match the motion that we made. I'm confused. >> You shouldn't be talking about the contents of the investigation. It's a it's a confidential investigation and report. Right. And I I intentionally did not bring forward any details of the investigation itself. I simply and I was very careful not to. I simply outlined what our expectation was against the motion that I made because the scope of the investigation was limited according to the investigator. >> I'm not responding to that. I'm simply responding to the question about whether you should be talking about the details of the report. >> Oh, right. And thank you. I am not. I know that. Yes, thank you.

230I'm not doing that. I'm not mentioning anything uh regarding any details. I'm simply addressing the scope and the fact that we we gave this investigator a threshold at building level. So, if there's any problems with police response, if there's any problems with anything I did, if there's anything any problems like that, they are not being addressed because we kept our investigator at the building level. So, I'm just trying to remedy that. I'm not commenting. So, um, is there any other discussion? >> Well, I would say that um, we should approve a formal scope if we're having investigation. It shouldn't just be like one person saying this is what should be investigated and this should not be investigated. If the board had a motion and the motion said to investigate a specific thing, then that's what

231the scope of that investigation should have been. So I I understand the concern of board member Kers and why this was brought forward. Roll call, please. Mr. Kersner, >> hi. >> Mrs. Dberg, >> no. >> Mr. Bower, >> no. >> Mrs. Gray, >> no. >> Mrs. Walsh, >> I >> motion fails. Any other comments, announcements, or other business? >> Yeah, I have one other motion that is to clarify the public record. Um motion to clarify public record status and authorize disclosure of investigative report. Whereas the group of medicine board of education commissioned an independent investigator into matter involving district operations resulting in a written report provided to all board members and district administrators. Whereas the report contains no personally identifiable student information as deci as defined by the family education rights and privacy act fura.

232uh um USC12 32G and 34 CFR part 99 and all student names and direct identifiers have been removed or redacted. Whereas the public records act RC149.43 43 provides that any document created, received or kept by a public office that documents the organization functions, policies, decisions, procedures, operations or any other activities of the office of the public record subject only to limited statutory exceptions. Whereas the marking of a record is confidential by its direct by its creator does not by itself create a legal exemption from disclosure under Ohio law. Whereas no validatory exemption applies to the factual content of the investigation report in its current redacted form and any legitimate exempt portion such as attorney client privilege communications or attorney work product can be removed through targeted redaction without withholding the report in full. Whereas statements

233that the report is categor categorically pro protected from disclosure to any third party are inaccurate and inconsistent with both FURPA and the Ohio Public Records Act. Whereas to ensure transparency and avoid unnecessary ambiguity, any blacked out or redacted areas in the released version of the report should include the same descriptor used in the investigative report. Each like a respondent one or potential complainer and that was blacked out. Uh that should be used as an identifier so that readers understand the general nature of the redacted content without revealing protected information. Now therefore be it resolved by the Growport Madison Board of Education that the board affirms that the investigative report with existing student identification information removed is a public record under RC149.43. The board directs that any remaining legitimately exempt content be re reviewed and redacted

234narrowly consistent with the Ohio Public Records Act and applicable privileges. The board directs that any redaction be labeled with the same neutral descriptors using the investigative report to preserve clarity and context while protecting legally exempt information. The board authorizes the release of redacted report to requested party in compliance with public records law. The board further directs that any further communication to the public or stakeholders accurately reflect the requirements of the Ohio Public Records Act and the limitations of >> you have copies of that motion. >> I'm sorry. I I asked that it be printed and provided to you all. It was not. >> I don't have it. He didn't realize there were two that there were two. Thank you. >> Okay. My mistake. Um and just to clarify, we had a report with board policy

235all over it. Pages of board policy stamp confidential as if even our board polic just might be magically made confidential with the watermark. >> All right. So, you've made a motion. Do we have a second? >> Second. >> Okay. On to discussion. Um I don't have copy. >> Do you don't have you don't have that John a copy of that motion? >> He's making the copy now. We just didn't get it. We didn't get it till today. Well, till like right now. Hold on one second. >> If you have it, could you just you have it via email? >> Can you give a summary of that motion, John? Oh, okay. Thank you. So, we're on discussion. Um just by what I heard and reading, I definitely would like time to discuss with um our policy

236provider and legal counsel just with some of the things that are here. So I just want to make sure you know I have time to go back and reference Mr. Kersner the laws that you cited. You've got the United States code, you have Ohio code as well. So I just want to make sure I have time to do that and um this is a lot which is you know fine but just want to make sure I put that on the record that we want to make sure we work with our um legal counsel and policy provider And I would also like to move to maybe just table this then if I could have a second so we can have time to do that if that would be okay. >> All right. So >> can't can

237you table a motion? I'm gonna have to look that up under Robert after we're done. I mean we can vote on it but I would like to table it. You can >> I would like to tape late. I just don't want to I'll just clarify. Um and this ties back the last motion. Um, third parties were in my opinion copied on the email said it was federally and state illegal for anyone to share with a third party which would mean by the word worded used. I couldn't even share this with another attorney which is silly but we have employees copied on this third party and I'm like well how in the world could you do that? And that's and we even agreed when we did this investigation to find someone independent and we had some

238people recuse themselves and now all of a sudden I get from the investigator, oh they're not third party, they're not subject. So here we are. >> All right. So we've got are you you made a motion to the table? >> If I'm allowed to make a motion to table, I would like the table. I just would not want to be in a position for us to not have time to look at speak with our policy provider or legal counsel with the way this motion is written. Make sure that's in the minutes, Mr. Treasure, please. Thank you. >> And this is great. Second. All right. So, we are on to roll call for motion to table. >> Motion table. Mr. Kersner. >> No. >> Mrs. Dber. >> I. >> Mr. Bard. >> No. >> I I

239wanted to have a little discussion here on this table real quick. So even if you table this if this is accurate then it it is what it is you know um >> I you can't say the board can't say oh hey no this is not a public record because we don't want it to be. So, I'm just saying you table it, but if this is accurate, then there's nothing you can do to stop >> and Miss Walsh, I know I'm not trying to do anything but do my due diligence like you stated earlier with wanting access to things and way this is written and read. I just want the same opportunity to review and it's 1051 with several references to things put in a document that I didn't get prior to review. That's all I'm

240asking. >> Well, in that case, you would postpone it to a specific date. You wouldn't table it because if you table it, it could never be taken off the table if you don't want to take it off the table. >> But if you want to review it until the next board meeting, you would postpone it to the next board meeting. >> Point of order. We're in the middle of a roll call. >> Okay. Motion to table. Um John, you said no. >> Right. >> Yes. Said no. >> No. Mrs. Gray. >> No, I'd like to vote on this >> and Mrs. Walsh. >> Correct. Correct. >> No. >> Motion fails. Cong. The original motion. Uh, Mr. Kers was first. Mrs. Walsh was second. >> Correct. >> Mr. Kersian. >> I. >> Mrs. Dber. >> No.

241>> Mr. Bower. >> No. >> M. Gray. >> No. Mrs. Walsh. >> Hi. >> Motion fails. Any other comments um or other business? >> Well, I just want to u make comments and u welcome all of our teachers and administrators back back to school was amazing. Um I saw the pictures, the video, everything looked great. The students are very happy. I know my kids are very happy. Um so just kudos to all of our our teachers and our administrators for all the hard work um for making back to school night was great at our school as well. So, I want to shout out all the schools and doing all the great work that they're doing because my kids were very excited to be back in see their bus driver. So, keep up the good work

242and thank you. >> Yeah. And I just want to say convocation just echoing what Libby had mentioned earlier, it was um I wasn't able to stay the whole time, but from what from what I saw briefly, it was really well done. So, thank you. Yeah, I would like to say hats off to a successful event. I wish I could have been there, but I've heard a lot of great things about it. Um, good luck to all the students going back to school. Uh, hope they have a great year. And I would also like to say I'm very disappointed that the board set a precedent not to follow our board policies. Unfortunately. >> All right. Any other comments? On to item I, adjournment. Uh, I need a motion to adjurnn. >> So move. >> Who wants

243second? >> Kathy was second. >> All right. Mrs. Walsh or Mrs. Dotoberger was first. >> Mrs. Walsh was second. On to roll call. >> Whoops. Walsh. >> I. >> Mrs. Gray. >> Hi. >> Mr. Bower. >> Hi. >> Mr. Dberg. >> I. >> Mr. Kers. >> Hi. >> All right. Motion passes. It is 10:54. We are adjourned.