001The pledge of allegiance to the flag of the United States of America to the republic for it stands one nation indivisibley and justice for all. All right, on to the five principles of the cruiser PLC. Already this summer, we've had almost a quarter of our groupware teachers participating in professional development with us. The teachers are really leading the strengthening of our PLC right now. These are the five principles of our cruiser PLC. We focus on learning. We collaborate. We take responsibility. We ask what are the results? We decide what to do next. All right. On to roll call, please. Yes. Mr. Kushner, here. Mrs. Dberger, here. Mr. Gray, I'm sorry. Mr. Bower, here. Last time. Mrs. Gray here. And Miss Washer here. All right. On to our review of belief statements and board office, please.
002Our belief statement. We believe all cruisers are valuable. We will unconditionally serve, support, and inspire. Therefore, every cruiser will maximize their unique purpose, potential, and power to produce the results they want. Our board norms. As leaders of the district, we will always strive to one, support the mission and vision of the district. Two, be prepared, informed, and ready for meetings. Three, respect one another as elected representatives of the community. Be open-minded and recognize one another's strengths. the value of diverse perspectives and mutual commitment to the mission and vision of the district. Four, allow members to complete their thoughts and statements before others comment. Allow others to be heard and listen to all perspectives with an open mind. Five, stay focused on the task at hand and respectfully redirect each other when needed. Six, maintain confidentiality
003and communicate per board policies. Ensure trust and transparency in all dealings. And seven, after a void vote is cast, leave meetings united as one voice no matter the outcome. Thank you so much. On to item B, agenda approval. Can I get a motion to approve the U meeting agenda, please? Second. Mrs. Gray as first, Mrs. Battleberger as second. Any discussion hearing? None. On roll call, please. Mr. Kushner, I. Mr. Dberg, I. Mr. Bower, I miss Gray. Hi. Miss Walsh. I. Motion passes. On to item D, public participation. We have one public participation form. Um, before we get started, I am going to read um something real quick. All meetings of the board and board appointed committees are open to the public. In order for the board of education to fulfill its obligation to complete the
004planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public participation may be permitted at each regular board of education meeting. Each person addressing the board of education shall give his or her name, address, phone number, organization represented, and pertinent background information. If several people wish to speak, each person is allotted three minutes until the total time of 30 minutes is used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so. Persons desiring more time should submit the request in writing to the board of education office or email public comment cruisers.org seven days prior to the scheduled meeting. The period of public participation may be extended by a majority vote of the board members present and voting. Please remember that
005law prohibits discussion of specific employees or their job performance at a public meeting. State law does allow for discussions by board members regarding employees in executive sessions of the board. Um we have one public participant. Um Miss Melissa Nelson, if you can come up to the podium please. Okay. So, my name is Melissa Nelson. My address right 3331 Vix Groport. My phone number is 7405078230. Uh I'm not with any group or organization. I have four students, four children that have um either are currently at the high school or have graduated here recently. Um, anything else before I go to my spiel? Okay. U, so I wanted to talk today about uh the baseball coach for the high school. Um, I know that there is a lot of controversy over his trial and things that are
006separate from the school. Real quick, so you can't discuss uh specific employees or their job performance. Um but you can but without saying his name I can't still correct or title that would identify that individual. Um you can though if you would like um ask for executive session to speak to us. Will that be be like would that happen in like a timely manner before his contract would be evaluated or like his status for the next year or would it be whenever at any I mean do you have any type of guidelines as to how quickly I would be able to get an executive meeting? Um we could do an executive we can call an executive session I believe currently right now I'll verify by our attorney yet so we can do it now. Okay.
007Is that Yeah. Yes, I would like to do that. I'm going to need the verbage, please. Okay. Yeah. So, I need to read it quick. for clarification. I It doesn't need to be the superintendent. I can recommend for the executive session. Yeah. Okay. Perfect. So, I'm going to make a motion um that we u U M Mr. President, if we could I could ask for a 10-minute recess, please. May I have a motion? Make a motion for a 10-minute recess, please. Yep. I will second it. Thank you. On to roll call, please. This motion is for a 10-minute recess. First, let's wait a second by Seth. Mr. Kushner, hi. Mrs. Mrs. Deliver, I Mr. Ber. Hi, Mr. Gray. Hi, Miss Walsh. Hi. All right, we are in recess. It is 7:08. We will uh return
008at 7:18. All right, it is 7:26 and we are back in session. Um, you can come up. Yeah. So, um, we did look at the, um, contract with our GMLA and we do need a unit member there, uh, in order to, to call the, um, executive session. So, we will not be able to do that tonight. Um, but we can do that at a later date if we would like. Okay. But like within pretty good reason, like not like, you know, the end of summer or something like before decisions are made for Yeah, we can reach out to um our uh GMLA president and then we can set up a time for that. Okay. Yeah. So, who would I who would I follow up with or like leaving my contact, you know, like my information
009just on the paper? You can email me. Um copy our superintendent, Mr. Groo as well, and then we can we can set up a time. Okay. Okay. All right. Thank you. Thank you. I just want to make sure I follow this. Wait, you're fine. I'm sorry. I'm addressing the board. Um, now because the GMLA files agreements and intimidates us, we don't allow public input without some big rigma role when things like when things occur. This seems very new and unprecedented. Um, there may be things written in a contract, but there's also law on the public has the right to speak and be heard. And I think we're holding them at bay. And I I I don't understand it at all. I really don't. I I I think there are, as I stated before, I believe
010there are elements of our contract. I'm ashamed that I voted for it. Um, that clearly violates state law and u I think we are catering to that and I'm sorry. I'm I I apologize for us not hearing you today. I don't agree with what's happening. Thank you. Just to clarify though, this is our this is our board policy. Um, and I did read under the public uh content um that uh it does prohibit discussion of specific employees or their job performance. And as long as I've been on the board, that's been the case. Right. And and we could have addressed that if we if you and I had attended board policy committees as was voted. Just because we have a policy doesn't make it good. Doesn't make it right. Here's what happens. You want to
011give accolades to an employee. We do it. We name them. We discuss them. We violate policy according to policy. Then every time we recognize an employee because we're calling them by name. It's only when it's on the downside and somebody has something negative that we enforce this policy. Think about that. It's a bad policy. We should have rewritten it, but we don't have policy committee meetings. So, we don't. Well, which policy are you citing? It's It's right here. And I can have our attorney come up to the podium real quick and discuss it if you are able to. That's not a policy. That's just a reading of a paragraph that is arbitrary. What policy does that come from? It's your public participation policy. And if you'll give me a minute, I can pull it up.
012It is um board policy B DH, your public participation at board meetings policy. And isn't that the same policy that we've just read that says you have to identify yourself and give an address? Correct. Whereas state law would indicate that I could come up and say I'm Willie Wonka and I live at the chocolate factory and I want to be anonymous, but we state to the public that they must provide contact information. And isn't that in fact a constitutional violation of freedom of speech? So what I'm saying is that your board you are required to follow your board policy and your negotiated agreement and in both places there is there is a public participation policy and in your contract there is a formal procedure laid out for um complaints. Right. And we can also get
013our butts suited off following board policy when they violate rights. I I'm just stating that I I will say 17 months ago I stood before you guys in November. I came up and I said, "By the way, the idea that I have to give my name and address is a violation of my civil rights. It's unlawful. Look into it." 16 months later, we still sit here with policies that I I will tell you are not right. she should be able to come up and she should one of the reasons we don't get feedback from some of these incidences is because parents want their kids to be able to participate and they don't want retaliation and here we have this which seems like it's all loaded in one direction and and so yeah we agreed to
014follow board policy which we don't on both sides we do not we violate that all the time Um, but having a board policy and having a constitution, having a a law and not having them all line up is foolish. And we just sit here and we just wait for policies to be brought to us. And we have not gone through our policy manual. We have not since it was instituted. The board has not gone through our policy manual. Um, so we're just missing opportunities and this is this is one. I'm done. Thank you. Thank you. Um, again, I I definitely would disagree as far as going through the manual. Maybe this particular board is a whole may have not went through all of the policies, but we did go through our policies. Um, I do
015understand the challenges or the things that you're stating, Mr. Ker. So, I would yield to you that if there is a change, then if we could present the change to the policy you'd like to make and then I think at some point when we are back at the discussion for our union, I it's best that we follow the time frame for bargaining and things like that so it doesn't look as if we're going against that as far as the whole body of teachers. I definitely don't want to stifle or hinder a parent from speaking, but I don't want to also violate um our teachers union as well. So, if we could find a way with working with our legal counsel, our HR director, superintendent and um our attorneys and the president to make sure that
016we are in confine that is to meet the need of our parents and our and our constituents. I think that is the best route at this time with what where we are. So, thank you for your time. Thank you. And you just you just turned on a light bulb for me. Um our de facto legal counsel, which doesn't charge us anything by state law, is the prosecutor's office. I move that um the section regarding public comment and the section regarding public Yeah. the section regarding public comment uh be presented by the board president for review to the prosecutor's office for legal review to see if it passes muster by way of state law and constitutional rights. Do we have a second? I'll second. All right, on to discussion. Well, I would agree that we need
017to go to the prosecutor's office. Our board policy does say that that's one of our attorneys and we should be utilizing them. It would save the district quite a bit of money, I would think. Um, yeah, they're there for us to use and they write opinions all the time. So, it definitely would be a good thing to get an opinion instead of going back and forth and back and forth and then we would know for sure. Thank you. I would also like to make com if we are going to be sending this that we also send a copy of the uh GMLA contract along with it. I concur, Miss Grace. That's a great idea. Um I will modify my motion um to include um a copy of the GMLA uh contract. Thank you. And I
018don't know also the contracts lay it all out. That's fine. And I will point out that in each contract it says that in in conflict with state law, state law prevails. So the answer to the first question will answer the second question, but we can provide all of that. Mr. Clear, do you mind uh reading the current motion or not answered? All right. So the motion uh to go to the prosecutor's office for policy opinion for but also include the GMLA contract OT contract and the board policies and give us the proc for John and second for Could you specify which board policy in that motion please? John I write down John you was it just the public participation policy correct? Okay. Just put just and that was B DH. Correct. B DH B D.
019Okay. And I had first John second. We all good. Any other discussion? Roll call, please. Uh Mr. Kel. Hi. Mrs. Dberger. Hi. Mr. Ber. Hi. M. Gray. Hi. And Miss Wash. I motion passes on to one second here. Uh recognitions and presentations, please. Excuse me. Okay. Uh recognitions of service awards for outstanding service to the district. Um in past years, we've had um some folks come in to these meetings. This year we had the awards given out to the teachers at their buildings. So while they're not here to receive a reward, I want to recognize the names listed for 25 years of service. Ryan Alton, Colleen Brady, Kurt Broen, Sheila Downing, Heather Garn, Sarah Henry, Colleen Khan, Kathleen McDermott, Kathleen Mcullen, Andrea Murphy, Sandra Rickard, Brenda Tero, and Carrie Teal. 30 years of service. our
020association vice president Terresa Foster and 35 years of service Anita Braver. So let's give a round of applause for them. [Applause] Um, our next recognition, um, superintendent recommends that the Growport Madison School Board of Education adopt the resolutions recognizing Asian-American Pacific Islander Heritage Month, Older Americans Month, Mental Health Awareness Month, Jewish American Heritage Month, June Pride Month for lesbian, gay, bisexual, transgender, queer, interex, and asexual people, and recognizing June 17th as attached to the the two three six resolutions are attached to the agenda. Second have Mrs. Gray is first. Mrs. Dberger a second. Any discussion? Hearing none. Answer roll call please. Mr. Kersner. No. Mr. Derer. Hi, Mr. Bar. Hi, Mr. Gray. Hi, Miss Washington. Hi. Motion passes. Our next item is going to be a very abbreviated teaching and learning update. This is going
021to be very short. Um, you have the the presentation that we were going to do in May, but this picture I think says it all. Um in the on the you can look back at the presentation Mike came up with a a schedule that was just amazing for these two days. We started every session we did the first day we did 10 tools for the the the teachers to learn about the teacher tools for magic school AI. The next day we did student tools. We set up my the schedule that he created five, six, seven minutes of us presenting and then we gave the teachers time to practice and then they shared out. So by the the goal was they would enter a into August with 20 new ideas. Um it was absolutely amazing. GMLA
022provided um fantastic donations and giveaways. We had prizes. We had over 80 educators attend this for two days. Um, and it it was I I think everyone was excited. Everyone that walked past us was kind of jealous because they weren't part of the fun group in here. Um, but it was an awesome PD. The one thing that I will say, we got emails and feedback from the teachers and the one I think that means the most to me was I'm entering my 18th year in Grow Fort Madison and this is the best training I've ever had. So, it was an amazing two days for us in the um, and we're proud of our teachers. They did an excellent job. One other quick thing. I know that you said this kind of sums up the whole
023thing. You can see the looks on their faces and hands in the air. This was not a sit and get sort of thing. These were I mean it it sounded like we had a hundred high schoolers down here. There was lots of noise and laughing and applauding and and uh a lot of excitement. It was awesome. Thanks. Oh, I I'm sorry. I'm not sure if this is the right place to ask or if this should be during the superintendent update. I was wanting to get an update on where we are with JR JC. Is that you or is that is that a good time for this or where would be a good time to discuss that? Mike, you want to come up? So, at a previous board meeting, the board hired a JOTC instructor, the
024senior instructor. He comes from Texas. He's got an amazing resume. We were set to um we were intending to hire another one, the other instructor that's required for the program. Um that fell through. He's not going to be hired. And so right now I think we have posted is that right m Mr. Trace we have posted that opportunity. We want to see applicants because we need to hire another instructor. So do I understand correctly that the the project is now fully funded by the project is funded. is considered fully funded in the sense that we have received we are receiving the maximum reimbursement for um almost half of each of the instructor's salaries and that's that's fairly unusual right that's a pretty good accomplish yes usually you have to prove yourself for two years you
025have to fund the program for a couple years um show the army that uh that you can pull this off that there's enough interest and you also have the the backing of the board and the treasurer at the time so did the second candidate have a lot to do with us getting that funding and getting down the road pretty far. He was instrumental. We worked for a year. He and I worked together for a year to uh learn how to do the process, how to build a program. So why then did we fill the spot with that person? Yeah, he's not going to be able to do it. We can't match his compensation that he's receiving from Columbus. Why is that? because our scal our salary schedule doesn't allow that. Essentially Columbus their salary schedule
026pays him more than we can. Is that would you confirm that? That's true. Yeah. He's in a contract. So yeah. So why would he give a year of his why would he give so much of his time? Yeah. He was hopeful to work here. He really wanted to come to Groport. Okay. Um, and was he given full credit for his military in our salary schedule? Was he given credit for that? I believe so. Yes. Thank you. How How does that work? When you I didn't realize that we had something with the salary schedule that gave credit. Does that mean you go up a pay grade or do you go up how many years or how does that work on the salary schedule? of the 10 years 10 years. What was it says on television here?
027I don't think he was on television for 10 years. No, up to 10 years on the salary in the contract. You got to 10 years. And is there not credit in our system for um military also? Not additional not additional above above that like levels because it's like years and then levels like You got to follow the column whatever it has and then step in match. Is there a requirement for so many students to go further on after high school? No, there's not that sort of requirement. The program requires that you maintain 10% of your your eligible enrollment um in the program. So if we had 2,000 students, you would think 200, but at the same time, um there's a minimum of of 100. So if you maintain at least 100 students and it'll be
028continue to be a supported program and a funded program for us. And what grade did they start? Ninth grade. Nice. You're welcome. All right. On to item F. board items. Um, President, would you like to do the first one? Oh, sure. Uh, the golf voting is this Friday. Thank you to all of our sponsors, volunteers, staff, and the treasures department as well as our admin team for putting that together. I know we're excited to uh the dollars raised this year will assist with our band and um I believe some of our athletics is what we voted on for May or discussed during May's board meeting last year. We had a a great turn out. I know we've got some of our military folks coming again, Mr. Kersner. Um some folks from the guard and I
029think some even um some active guard reserve folks will be here as well. So, thanks to everyone who signed up with the team and decided to sponsor our educational trust second in golf. All right. And then um next Monday, just a reminder, and I sent out an email um last night as well. Uh but we do have our boardmanship training on June 16th um 6:30 p.m. Mr. Kushner, you had asked if it was going to be labeled as a special meeting. It will be. Um so we'll label that as a special meeting. Get the notice out. Um and then um the instructor um said it'll be about uh two to two and a half hours. Um, so anticipate about two to two and a half hours for the board mission training next Monday. Thank you.
030All right, on to item G, superintendent agenda. Okay, next we have department reports. I'll ask Terry Thomas from CVS to come up first. Ladies and gentlemen of the board, uh my report stands as submitted. Just a few highlights. Uh Bike Curve is our new electronic dispatch system. Uh we presented it to uh Jamie and uh Paul back three years ago. It's took taken us a while to get it going. It's real time on time performance tracking and it also tracks attendance tardiness. So if a driver clocks in late, the bite curve screen highlights it and it gets captured. So it'll make us more effective at tracking attendance and tardiness because a bus has to start on time to run on time. We're real excited. Uh Teresa and the team have worked very closely with uh
031our new routing software. Versa Versatrans is now tra Traversa and Traversa inter interacts with the Zonar GPS and this bite curve dispatch system. Uh this is super duper fun stuff when you're in the school bus to have automated dispatch. So we have that here. Also the child restate and restraint systems. Uh the especially for our preschoolers uh we we had to go through and make sure they were all um you know uh up to snuff. they they get clean at the end of every year and we check them for the expiration dates. That's all done. We're real happy about that. We've implemented the mirror grids for the drivers to check their mirrors which puts them in a better position to not have scratches and dents and all that other good stuff. We haven't had mirror
032grids here before. So, we're excited about that. Jared's on his way to the National Rodeo I National School Bus driver rodeo in Austin, Texas. Again, if you recall, he took third place last year. And then the picture here today is our team at the Ohio Association of Pupil Transportation Conference. You can see this was uh this was just the this afternoon, right Liz? So we have Michelle and Teresa and the entire CVS team uh that's there and that was this afternoon and uh there was a lot learned and Liz is excited about it. That's my report. Any questions? I'm sorry. What was the name of the dispatch system that was coming up? Biker B C U R Verve. All right. Bye. And we we are like we're crazy excited about it because it makes all
033the information available and it's drag and drop when there's a a driver who doesn't show up. You can move the substitute driver right in. It captures it for payroll. It does all kinds of things. And we're excited because we can better interact with the with the schools on um if a bus is running late, all that other good stuff. It it has a new parent portal called my ride K12 that's going to be more effective than our our Thank you. The closed captioning was was um mistransating and I didn't think it was right. Thank you. Thank you. Uh the other department report I have is human capital report. Um, one of our recommendations that was just added for tonight, uh, the search committee met for the middle school, uh, south principal and then I interviewed
034and made the selection for that candidate. HR has been continuing the hiring process for both certified and classified employees and we're actively involved in the onboarding process for new staff members as we bring on them in have another touch point make connections. So that's kind of what's going on HR world unless Mark will add how many do we have positions at this point kind of just to give you a rundown. Um and I actually have a document I can I have enough for everybody. As you can see, um the certified resignations are at 33, classified are at 23. We've had three administrators that have resigned. Uh retirements, um as you know, they changed a retirement age, not age, but um service years. So, um everything was fine right around December 1st until they changed it
035to 32 years and then we we received a few other um retirements. So, had three classified employees retire. Um new hires, we've had 37 classified, we've had 15 and one administrator. Transfers have been um quite I'm not really used to that many transfers. Um but we do provide our our employees an opportunity our certified staff um the opportunity to get to try different buildings also. So in different grade levels um and classified we had 13 open position open certified positions are about 20 right now. Um and I have uh four on my desk that I'm waiting for tomorrow morning to call or for them to call me back. So you have 20 open teacher vacancies, 20 open teacher positions. We do have in the pipeline, right? We do have um several other positions like OT.
036Now these are certified positions also, but there are specific positions OT um psych uh SLP positions like that. They're very difficult and uh we're working with the unions to try to make sure that we post those and get um folks that come in and and they'll be a part of us instead of an outside agency which we're trying to avoid. Yeah, that's what that's in pipeline. Admin positions. Um well, there's one less hopefully. Um and we do have two assistant principal positions that principles are interviewing for right now. How many in the pipeline for the at the positions? There were uh for the uh assistant principal position at Sidelia. I just looked the other day and I think we had 33 folks that applied and several of them applied for the Dunlow assistant principal position.
037Okay. I I don't believe so. I think maybe one might have been I did have one other question. Are we good with our OC staff? Like are we looking good with that as far as our cooks and things like that? The our OPC staff, are we okay there? Are we still You go to the podium. Sorry. Sorry. I meant to ask that just so we're ready when you know it's summer but when we go back into school how are we we well there's two issues we we do have um several um classified folks that were adding uh because we're adding some new intervention specialist rooms so we had to have um two educational aids um so we've added quite a few have a we have a bid meeting on Thursday Thursday so we're trying to
038arrange where people will be able to take positions if they choose. When we get to the end, we'll be able to post those positions. So, okay. So, then we'll know like an update as far as like how many are open and all that next meeting. Okay. Sure. Is that Can you provide that? Oh, yeah. No problem. Um, I have a followup to what we were talking about earlier. When it comes to our JOTC instructors, um what prevents us from having a category of JR J RO OC army instructor um that is not necessarily a category within our existing contract? What what locks us into the particular contract when we're creating such a unique and new position? Well, I I think we're always trying to work with the the teachers union to abide by their contract.
039Okay. And what provision was it that precluded us from meeting the need here in that? But it it would exceed the the 10 years experience that as a as a teacher as a teacher. Yes. In the contract. So my my question is why couldn't this be classified as an army instructor separate category um specific to this role? Well, because we were looking at this as a teaching position. Do we have to do we have to go? I mean, couldn't it have been an admin more of an administrative? If this person's a leader, very experienced, very key to the process, very key to us getting our funding. I I think you can do a lot of things, but I don't know that that's the direction we were looking. Okay. I mean, you can try a lot
040of different things, but I know that in the contract, we were trying to work within the contract. Are we Are we missing an opportunity to get this thing rolling to the best that we can by by not uh being more creative? Well, I think we have some other options that we have some folks uh the other ROC instructor is working on um trying to find other candidates also. Plus, we have to post. I understand. We're still working on I guess honestly I'm going to restate my question. Are we missing an important opportunity to launch this thing at its best by not thinking outside the box? I I guess the answer would be if we don't find someone by September, you could be correct. So, we're risking quite a bit by not I I don't know
041that we're risking. We still have we still have folks out there that we have to interview. Okay. So, I I mean, you have to there's a reason why we don't let teachers come into the district at year 15, year 20. Um because that's a a severe hit to the financial package. Yeah. I I would counter there's a reason we're fully funded and that's the specialty that that person might have run. It's hard. It's not easy to get a J JC off the ground like that. So anyway, thank you. Adam, are you going to move for the minutes? G2. The treasure recommends Mass local board education improvements for the April meetings. Second. All right. I have Mrs. Gray as first, Mr. Kersner as second. Any discussion? And I'd also like to add to that also. The
042May 2nd and May 21st meetings are also on there. I'm sorry, say that again, please. The May 2nd and May 21st meetings are also on there. We're in June already. So through the April and the May. So the emotion the I'm sorry, the motion is amended to include all those dates. Thank you. Sorry. Is it okay if Libby first still has the first and John still has a second? Yep. Okay. John, are you okay with that second? Yes. Okay. Thank you. All right. Hearing no discussion. On to roll call, please. Mr. Kushner. I. Mrs. Deber. I. Mr. Bower. Hi. Miss Gray. Hi. Miss I. Motion passes. On to item three. Superintendent recommends to accept to accept the minutes of the March 10th parent advisory committee meeting. So move. Second. All right. I have Mr. Kersner
043as first and Mrs. Dberger as second. Any discussion hearing? None. On to roll call, please. Uh Mr. Kersner. Hi. Mrs. Dber. Hi. Mr. Ber. Hi, Miss Gray. Hi, Miss Walsh. I motion passes. On to item four. The superintendent recommends that the Girl Madison Schools Board of Education approve the following certificated personnel items as outlined on the certified board agenda attached. So moved. Second. I have Mrs. Dober as first, Mrs. Gray as second. Any discussion? Yes. I would uh like to request that the um items uh that are passed us, in other words, the um supplemental contracts for the 24 uh 25 school year uh that has already passed us be uh pulled off and voted on separately. Okay. U go ahead. And with that being said, um at the board meeting. Um there was over
044200 plus contracts that were up for vote and the board initially voted no on those contracts. And it was very concerning to me that we put the whole district in jeopardy of opening up in the school year because of voting. Instead of pulling out contracts like you're supposed to do if you have issues with the contract, the board had voted unanimous or not unanimously, I shouldn't say that, overwhelmingly that that you the whole amount of 200 plus contracts were voted no on. That meant 200 contracts, up to 200 teachers without contracts. And the ability for our district to be able to hire teachers and staff to fill those vacancies would not have allowed our district to open up. But we weren't voting on contracts. Yes, we were voting on contracts. We didn't have any contracts
045to vote on. We were we were voting on a conceptual sale. That's what we were voting on. We were voting on conceptual ideas because no contracts were presented and no contracts according to the communication that's happened since then were even ready at that time. We are voting on a list just like we are tonight of contracts and there was 200 plus contracts and so are we again voting are we again voting on those teachers and staff by voting no on those contracts and that's very disturbing to me that that that would happen. Um, thank goodness we had another vote to correct that and we have those voted on. But the proper procedure is if you have an issue with a particular contract, you pull that contract out and you vote on it separately. Right. And
046I would also say that um to that to that um point, the beauty of what happened last month is here are a whole list of contracts where we had employees working without contracts. So I would say a little bit more due diligence and a little bit more patience would be in order. And the idea that we vote once not to do something isn't shutting down the district. It it would have shut down the district. That's your opinion? That's my opinion, right? Because here we are fixing Here we are fixing the votes or trying to fix the votes from the contracts that we missed before. So I guess wait a minute, it didn't shut down the district to not have contracts. We just let the people work. So we've got work to do. I appreciate your
047your viewpoint on that. But seriously, in my from my viewpoint, uh we need to be better prepared. And uh part of that is not lumping so much together and ignoring maybe uh issues that need to be addressed. So thank you. Real real quick in the in the spirit of our boardmanship training that we are having next Monday if we can talk one at a time. Um I believe Mrs. Delberto did you have something to say? Yes, I heard Miss Yes, I did. I wanted to um say also that it in the world of just HR all of the professions professional lensure people from healthcare to educators are it's not a good market you know we're all fighting for the same people and so even if it may and everyone has their opinion which I've heard
048both um Miss Gray and Mr. I think is also important of perception that we put out as far as those that are looking at our school um and our district. They're watching our board meetings. They're they're looking at how we interact. They're looking at how we manage this particular part because no one wants their their position in limbo as you see even with um federal employment they don't know if there's a reduction in force or not. So we are in the same boat when we do that. So as M Gray stated yes I understand your position Mr. may agree, may not agree, but we still want to make sure that we don't want everyone in. You know, let's pull out what we need to pull out and be mindful about other folks kind of dating
049us a little bit, watching and seeing what we do before they decide if they want to ask us out on the second date. And as Mr. Tra mentioned he's got several people in the pipeline, but if if this is kind of what they see that could also dwindle his pipeline number where he can kind of keep going in that suppository to try to move them to other positions. So just wanted to share my my my thoughts and thank you for your time. I I appreciate that. I will add one last thought and that is um I think teachers are also watching and they want a safe place to work and if you uh blindly stamp things they might not get that. Um, so I think that's part of what was attempting to be addressed last
050time. Um, thank you. Um, I just make comment here that's on I just went through this the list from last board meeting and not one of them was for a prior. It was all for this upcoming school year. And I would also just like to make a mention that you know that no one hears blindly. So that could be your version, but I will speak for myself. No one's blindly doing anything. And I do believe that there are maybe a margin of error in this instance. I know we have like almost what 400 supplemental contracts a year um that we are doing in addition to you know the resignations, new people on boarding. And so this is a one out of those 400. So just for the record, am I wrong Mr. Trace when I
051say that? Thank you. Yeah, I agree. I We had one we had an issue under the microscope and I think we had an opportunity obviously to catch you know that oversight and we are now and that's what I was referring to. We have today um contracts for supplemental work that is completed now. So, we have, you know, we have a specific job that ended at the end of the school year. And now today, and I don't even know if that's legal or right, we're voting to approve a contract for services already rendered that we should have voted on a year ago. So, I'm just pointing that out. But, but correct me if I'm wrong, Mr. Koyer. This is just for the payment, correct? This has nothing to do with the performance, right? So I can
052and just for point of clarification um is there can we restate the motion? Yeah. Was there a full motion from you Mr. Kersner? I wanted to make sure I have my reate the motion. So John you said you want a motion to pull all 2425 contracts just to be pulled out and voted on separately. Yes. The supplemental correct Mr. supplemental. That was the question like there's the first one is administer contract for 2425. You don't want that one. You're just talking to the four people. The supplemental clarification. The supplementals that are already complete if we have 24 there's four of them. Yeah. Why? Okay. So, let let me ask you a question. Why would we be um approving 2425? Is that would that be new hires that we just filed in for the tail end
053of the year? Why why would we now be approving that instead? Well, I I think the one Well, the the looks like seven I might mark this the seventh softball looks like update. So, maybe they split during the year instead of doing Fine. So that's kind of an update obviously. Um Stephan off the college. Um I don't know that one. Is that a new one or not a new one? Can you go to the podium so we have it for the record? So the head baseball college was missed last year and then the two softballs are just an update from the spring. Is that correct? Yeah, absolutely. Say that again. Can you restate it in the mic, please, Mr. Sure. So, the the two that are on, let me get the two softball were updates
054uh because they um ended up splitting the supplemental and the stepping off to college was something that we didn't receive. So, we had to make sure that we took care of that. And then and and Mr. Kurser, to be honest with you, the baseball was was missed. Um, we've set up a process now that we bring over our athletic supervisor to make sure we do this before every board meeting and after every board meeting to make sure we don't miss. But I will tell you this, um, missing a supplemental by an HR person missing a supplemental is like misspelling a word in a letter in the 80s. Meaning there is no mis misspell or spell check for you. I'm just saying it's it's not an uncommon thing to miss somebody when you have 400 supplementals.
055I'm not trying to make an excuse because I take full responsibility for it. But I just want you to understand is that when you have 400 of those and you're counting on your principles to get those to you and they're busy and they're trying to make sure they get everything to us in a timely fashion. Um but I think we do have some a process in place that's going to be more efficient. And just for clarification, these are supplemental contracts that we're voting on that have already occurred. These are not supplemental contracts. Correct. Okay. Yeah. One more question. The Washington DC trip, I know these are stipens. Was that for Washington DC next year? No, this year. So these were people did things this year. The service has already happened. Yep. And that's pretty common
056to get at the end of the year. And we voted on the trip timing because that was a different motion. Yeah, that was that was just the trip. I'm just asking for clarification if we're pulling those out as well since it was work that already happened. Are we pulling those out or we just pull I think we're just pulling the four? We're just the four supplemental employments baseball, softball because they split and then step off college. Correct, John? Just those four out. Correct. Correct. So not the sip. Okay. Nothing. Thank you, Mr. Thanks, John. Okay. So, we have a first Wait. And I Yeah, we need a second. We need a second. I'll second. Give me a second. So, um, but I wanted to make a comment on what everybody was talking about at the
057last meeting. We have contracts that we're supposed to be voting on, but we don't have the contracts in front of us. So, when he says you're voting blindly, it's because you are voting blindly. You don't have the contracts. That was that's the problem. Then we got the contracts and the contracts are not accurate. We don't know what these contracts say. So why somebody would bring me a board member a contract that I don't even see and then say vote on it and then you vote on it. You don't know how many days work days there are. You don't know what the sal the STS uh well you do you should know the pickup on the pickup just from that but you don't know the number of days. You don't know the carryover or the vacation
058days. It's all different. And for all the contracts, there is no set schedule. I don't know where those numbers come from for each employee. Mr. Trace, do you mind answering that? because well I know for the okay I know for the 5050 for the um and I know for the dollar amount and I know for and then the contract that we were given have the wrong is the 2425 administrative salary and pickup schedule where it goes over all the the uh grades the um the amount um plus we also have as this was all board approved this is the salary schedule 2425 25 26 26 27 which tells you what grade uh increment in the years of experience and Mr. Does any of those papers that you're looking at say how many days that employee
059is going to work or how many days they're going to have for um carryover on their um vacation days? Any of those documents you just referenced have that information. Carryover for vacation days for administrators is up to 60. It can't exceed. It's different for everyone on the contract. Everyone's different. Do either of those documents you're referencing have anything that tells you what those are? Well, each one is different. But do and those can you point that out to me because I have those documents right here and I'm not finding that on there. Are you telling me that the ones you have are different than the ones I have? No, I don't believe so. I just know you're saying that they have those the number of days have the number. Okay. Thank you. Okay. So the
060contracts we have, we don't know which employee has 60 carryover vacation days, which ones have zero accured vacation days. But you could just give me a call and I could tell you who has those days. We're at a board meeting. Being asked to vote on a contract and that contract should be in front of us telling us that we shouldn't have to call. I don't have time to call. And the contract that I did receive when I did ask for and I I had to wait. I had to wait. I had to wait for a while because they weren't ready. But we have um Teresa Richie is lo and behold, she's a principal now according to these contracts. So, you know, I have a problem with you asking me to vote on a contract that's
061not in front of me. Then after the board votes on it, because some board members did vote to approve these contracts, those contract read things like there are no assistant principles that we vote on. Are you aware of that? Teresa Richie, our two transportation personnel are now principles in their contracts. This is a problem and I know there's a lot of work to do, but that's why the contract should be in front of us when we're voting on them so we can say, "Hey, look, there's a typo here. There's an error here. We can't approve these like that. It's oversight." We I think we're teetering on um again, we cannot speak on specific individuals. Please, are these contracts public record? Yes. Yes. Their public record. Thank you. Thank you. I I think um the best
062way to address this is through policy governance and uh to look at our policies and u just address how we want our information presented to us so the staff can um respond accordingly. And I I'm I think we should be pleased that we are uh paying attention and catching um discrepancies and problems. It shows that we're doing our job, but I think uh we can do it better with the correct policies. So, what I will say um I definitely appreciate all the commentary. I think the biggest thing as we're speaking about boardmanship and how we treat our staff and the type of um culture we want to show in Growport. It's very important that some of these things could be discussed in a conversation whether it's an email or whether it's I know everyone can't
063do phone calls. I get that. And that could have been something as simple, hey, going forward, you know, uh Mr. President, can you coordinate for our board meetings to have contracts attached to the agenda? We get our notification of what's going to be on the agenda over a week um in advance and maybe not as early this time as in before, but we've been trying to make sure we're really good at getting that Mr. President and our superintendent as well as legal counsel and Miss Lori, our our our secretary. So with that, I think it's important also the in the way that we have these conversations with our staff here. We want to be in a way that shows a culture of where we can work together that it's not uh bad to be honest
064about mistakes and taking responsibility because it is very hard to get educators right now. It is very hard to find good people who are willing to work in certain areas. So, I just want to say that I'm not saying that anything's wrong, but then also as a as a president prior, we do as your your elected chair of our board, they do review those things for mistakes. And at that point, that is when those things are addressed and work directly with HR as well. So it's not that we vote on them and then when the person who is the signator on those items are not checking those things and making those corrections even them being as minor as they are. There have been a couple times I've saw a couple things and I've worked with
065the department to make those corrections or if I had additional like those minor corrections and I also you know what's on our spreadsheet for the contracts that schedule that's there it is a part of our GMLA master agreement as well as the Oopsy agreement to kind of follow along with where those dollar values came from so that you can see exactly how the salary is rendered. So, it's not I'm not trying to debate with anybody, but I also want us to be mindful of the culture and what we put out as a board if we're talking about boardmanship on Monday and this doesn't feel very boardmanshipy to me. And that's just my my comment. I'm not it's not a debate. It's just a statement. Thank you. If I could say a couple things. One is
066if we're specifically talking about administrative contracts, there's a generic administrative contract which I included in my board update with a link this week that every administrator with the exception of the treasurer and superintendent who have contracts directly with the board. That same format is used. Every position is spelled out what the salary range at every step, with every year of experience, with every degree of education. There's the the pickup schedule. There's how many days associated with each one. There are 260 employees, 240 employees, 220 employees. There are schedules for all this. So when contracts are created, you go to the schedule, you put the appropriate location that goes into the contract to do that. Now, I want to also tell you historically since I've been here, the board has never seen teacher or administrative contracts
067in advance. When a contract recommendation, it's a name and a salary or whatever information goes to the board, the length of the contract. After the board approves it, then the contract is then created. Along with that, this year we're implementing frontline HR system, which is new. The May contracts were the first time we used those contracts. And to be quite honest, when it was requested for those contracts, the first request was for seers administrators, which there weren't any that were approved, but that was something I missed in an email. Then the request was to get the contracts. If there were mistakes, part of that could have been because we are rushing to get it because they requested they wanted the information immediately. So when when you drop everything and you rush through things, there are
068sometimes that mistakes are made. So I know it sounds like I'm making excuses, but this is a fact of the matter. And if the board wants to see actual contracts for every employee before it goes to the board to vote, we can do that. It's going to slow down the process a lot and you're going to have hundreds of pages of reading to do every board meeting in the spring. So, I just want to make you aware that that has not been the practice that I've ever experienced in multiple districts and I'm I'm not aware where teacher and or administrative contracts have been created and give to the board in advance. That's been a result of the approval of the contract recommendation. Also, uh probably from an HR perspective, if I'm not mistaken with what
069in the healthc care side, that also would then hinder you giving a tenative job offer. So to kind of get that onboarding process rendered if we want to be quick with onboarding f uh fast with getting our folks started so they so they know they have a job and they don't look elsewhere. It would be advantageous for us to you know get once we have someone approve them when we get the that the selection has been made by that principal administrator whomever. So we don't have them in the pipeline waiting and they have an opportunity to be poached by another district or look elsewhere. So that helps with our time to hire as well. Right. And I I I will agree with what you're saying. I honestly don't believe that we have the time to
070review that many individual contracts. I think what we've fallen victim to here is um a lack of trust which was based on, you know, contract showing up that some of us weren't made aware of privy to earlier and uh that had been modified without our knowledge and with a specific and this is nothing to do with the administration. This is our own board function. um and with you know uh in this particular um instance some hyper vigilance with a particular situation that we had. So I think things kind of fell into the microscope here and also um when we saw an administrative contract coming through for five years. I wasn't looking for the curveball. I was looking for the hook. I was looking for the surprise because that's what I've been trained to do here
071because last time we did one or or not the last time but when we did one I got hit with things we never discussed. So I think that's kind of where where it's on the record. It's on the record. You called the board a couple board members and he made changes to the contract. So that's where there was just a level of trust that I think we can work on um through boardmanship and and just through working together. So I I think that's what this particular instance of the culmination of and I know we can do better. Thank you. Are are you referring to like your time previously on the board? I'm I got confused. I'm referring to a five-year contract where we had an executive session and we went in and somebody came back
072and contracted all changed and all kinds of extras had been added. And when I said, "Where did this contract come from?" Uh, the comment was made. I pulled the board members and basically rewrote the contract after we'd had an executive session. So, I got blindsided. We're voted right there live. It's all on video. You can shake your head all you want. And I asked for the I asked for the the minutes to reflect that an individual board member had had roundroin serial communication and changed the contract. That wasn't included in our minutes, but it's all there on video. So, you can shake your head and say it didn't happen. It didn't. I'm just telling you it did. I'm just telling you that caused me to distrust when I saw another administrative five-year contract coming around.
073So, thank you. And it didn't. And what happened was there was a conversation with our legal counsel and said individual. So, you keep you keep putting out these false narratives. I don't know what your gain is. And you speak of boardmanship and trust, but you constantly do the same thing. And so the moment I say something and you're going to come back and say something else and we do this tennis match, but I just want to make it clear, we did things legal, morally, and ethically. And I work through legal counsel with everything that was done. So whatever video, that's fine. This is also on record. But you can't keep making statements or um sneak attacks rather and hide your hand. Like it's it's you want to talk about working together and trust. This is
074just not the way to go about it. I don't think we'll ever have a resolve with that with this behavior and the culture that we're putting out to our community, the culture that is here for our staff. Like it's toxic. It's not good. It's just not good. And you have your perception. I have mine. I I can agree to disagree. But then after someone says something, you always have to come back and say something else, which then makes someone have to say something because you say it as if someone has done something wrong and you put your spin on it. And it's just it's not it's not a healthy envirment. It's just not so but I my time back again as I stated whatever if anyone has any questions about Lu Denise Dell Bergen on
075this board you feel free to reach out to me. Thank you. All right I'm gonna pull us back if that's okay to the original mo the motion um we had a a first by Mr. Kersner a second by Mrs. Walsh. Um let me read it again. Yes. This is a motion just to pull pull the four supplemental employments for 2425 off in the vote separately. Correct. Just those four. Yeah. Right. But I'm not gonna just sit here. Okay. There's a comment made and I would like to respond. Go ahead. Okay. So, I I put forward what I am confident I can show was just a historical fact. I'm told I'm I'm being I'm being said that I'm being uh it's being expressed how we're not putting on a good face, the public. And then I'm
076accused of hiding stuff, hooks, sneak attacks. Nope. I was explaining where I was sitting and what my position was and then so basically everything that you are complaining about you just projected forward. It doesn't help any more than what you're complaining about. So, um I appreciate that you don't like what I said. Um but I certainly um it I can certainly demonstrate that I wasn't it wasn't a sneak attack. It wasn't inaccurate. There's nothing like that. It it was me reflecting um what happened and so and why there is a level of distrust as you are confirming. Thank you. And and I will say that I have gotten administrative contracts in the past before we voted on them. So I don't know what the big deal is. All right. Hundreds. We got 100 administrative. I
077mean, if if you have a administrative contract for a vice principal and it's always the same, that's one thing. But there are contracts that were on there that aren't always the same. So maybe just put those on separately and give us those that would work. Think I think but I'm not going to vote on a contract that I don't have in front of me that may be different because that's what it was this time. It was different. I think we're at a point where multiple ways. I think we're at a point where we are all going to agree to disagree on this. Um so if we can go to uh roll call please Mr. Cleo. Okay. So this again this is the motion to pull the four out. First John second. This is the pull
078those four out. Mr. Kushner. Hi. Mrs. Dberger. I Mr. Ber. M gray. Hi. And Mrs. Walsh. Hi. Motion passes. Okay. So, now we need to vote on the the original. We need a vote right now. Now, we're going to vote on the original and we had a motion of Latoya was first and Libby was second on the original minus the house. Correct. Okay. All right. Under roll call, please. Mr. Kersner. I Mrs. Delber. Hi, Mr. B. Hi, Mr. Gray. I miss I. Motion passes. Now on to and if you could just restate the motion please for the Yes. Okay. Sorry I'm trying to write all this down. So now the new motion is just for the 2425 supplemental contracts. There's four of them um baseball the two split for softball and the stepping up for
079college. Okay. And I move that the top line item from that contract be removed and voted on. We need a second first. Second. All right. First was Libby. Second was Latoya. Yeah. Mrs. Gray as first. M Miss Dberger as second. Okay. What What is the motion? I need to as far as to vote on the um ones that we pulled out. Mr. Cory, can you reread the motion, please? The new motion the new motion now is the to vote on the the four four sub contract 25 that we pulled out before and I'm moving to separate line the first line item from the other uh the other line items and vote on that one separate. All right. Do I have a second? Second. All right. So um I have Mr. Kersner as first. Mrs. Walsh
080has second. Um, and that is Mr. Corer. When you're ready, please reread the the motion that's on here. Sorry, give me time. Okay. So, now I have a motion by John, second by Kathy just to pull the number one first line item of baseball off of this motion. Correct. Yeah, we can go to discussion. I I have questions with that then. Um just I don't know if I'm I'm looking at part turning for those that are watching online just because I have questions that I don't know what I'm allowed to ask specifically and then I I don't know. I just have I have questions. So I don't know if I can ask for a recess so I can ask my questions. So if I do ask them that I'm in compiance and not saying anything
081that puts the board li put the district is that am I I don't want to and I don't want it to look as if I'm not trying to be transparent either. So I'm saying all this like on the record like what do you what do I do? So we're we're right miss. So what are you have questions about the procedure? Yeah. And then the pulling out. And then my question is like just so I understand where I stand on with the pull out. And I just have questions about that particular line item and I don't know what I'm allowed to say here on mic and on camera and on YouTube and I don't want to do anything that's wrong and I don't want to not be transparent. So just tell me how I can stay
082within the confines or can we go to recess and I can ask you my questions really quick and then come back. I don't know. Is it a substantive question or procedural? It's on the substantive both. And well, more substantive than it is procedural, ma'am, to be to be honest for me. If we're going to have the discussion, and they're not questions for the board members. It would be legal questions that I have. Then you can ask for a recess. That's up to the board president. Correct. I just wanted to make sure I understood what to do next. Thank you. I appreciate I apologize to my board members, but I needed to know. And that be a recess or would that be executive session? My understanding is that you I have one end of I have
083a question out the board needs executive. I just have not for the board to go back for a discuss. I just have a question that I need to ask and I don't know I don't want to do I don't want to mess up be honest. I just don't want to do anything. You can ask for a recess if you don't if you don't mind. I have a suggestion that I hope helps. I have the same concern. I was actually wanting to ask given our policy and we can't you know we have to not we're saying according to our policy we're not going to discuss individuals. How in the world when you get down to wanting to make a decision on an individual contract we address that. So how about we table line item one uh
084and include that in executive include a conversation executive session so we can all get the answer together just not one board member. Is that is there any problem with that? So the vote on this tonight to be paid correct and according to the contract we have to pay within a certain amount of time. Yeah. At the end. That's correct. So and you can't table it and then come back after executive session. That's not how your board agenda is structured. Can you postpone? So, we have um we can't postpone because it has to get paid per the contract by a certain day after the base after the season's over. I see. So, are we saying that the individuals on the um item that we are about to vote on have not been paid at all? Correct.
085But they they did the work, but they haven't paid yet. Is that typical? No, because we missed the like we explained earlier, the softball was updated because they split. It's definitely college. We're waiting for it. And then the like Mr. Chase said, the one baseball coach we dismissed that last winter when we did spring sports, but it's typical that we pay them at the end. Yes. At the end of the season. Correct. Yes. Right. Oh, okay. It's typ they're not getting paid regularly. That's what I was saying when I said quickly, right? I meant the payroll. The payroll is typical. They get paid in a lump at the end. Correct. Okay. That's why So, I guess that's kind of what I was trying to ask, but I probably wouldn't ask it that way. That's why.
086Okay. because the work's already done. All right. So, let's get back to So, no recess, correct? You're good. Yeah. And I apologize. I just didn't want to do anything. So, I just want to be clear. So, when we're voting on these, we're not voting on the contract to hire the person. We're just voting to pay the person do contracts at all in general. when we vote on a contract in general. I didn't hear your question, Miss Walsh. My question is, well, we're voting on these classified contracts. We're just voting on to pay them, not to hire them. Well, like for the 25 I'm sure, but for 25 26 medals that you see below that, we're catching them now to so they so they can come do their job. But again, they don't get paid till
087the season's over. every supplemental. Okay. They just missed the baseball one. So that's what we're doing now. And last year I think they missed one too if I remember right or a couple also. But again they just missed the baseball one. Now the softball one was split anyways was during the season. I stuck on college. We got that. So again this is work they've already did. Okay. So um I now have a follow-up question just so I understand. Um, so let's say there's 12 games in a season and you make only make one or two. Are you saying at the end of the supplemental contract you get the same whether you're there every time or not? That would be a maybe Mark can come up with the paper treasure but what how happened in my
088previous 20 years if a if a coach quits halfway usually then a supplemental is modified for only to get weeks or the games of what they work and then whoever the new coach is gets the other part of the modification of the contract and that's how we've done it in the past because we've had that same situation right but yes but in my case all these coaches the two softball the baseball and the college finished their contract they did the whole season thank All right. So, let's um we need to go back to Mr. Cer. Do you mind the motion that we are voting on? So, I think the new motion right now is to pull just the first line of the 2425 supplemental contracts off. Correct. And that was first by John, second by
089Kathy. Correct. Correct. Correct. So, it's just the first line. Okay. All right. I'm trying to get all this so it's correct. on to roll call when you're ready. Two seconds. Okay. All right. Mr. Kersman, I Mrs. Dberger, I Mr. B. Hi. Mr. Gr. Hi. And M. Wash. I. Motion passes. Now, um, Mr. Cory Cyer, can you read? Okay. So, now the new Well, I'm assuming the new motion is going to be for the three for the three ones, the two softballs and the steps. So I need a first and a second for just Mrs. Gre and Mrs. was first. Mrs. Dober was second. Okay. Sorry. All right. Let me correct. This is just for the three that are left. Correct. Correct. Okay. All right. So, right now we're voting on just the three that are
090left. Okay. Mr. Kers, um please clarify the vote. Um we are voting on just the three 24 25 supplemental contracts that are left. The two softball and the stuff for college. Correct. And we have not yet voted on the end division. Not not that we yet. Correct. Thank you. I Mr. Dber I Mr. B I Mr. Gray I Miss W I motion passes. Now we need to have a first and second for the um if you don't mind rereading that motion please. Okay. So now the next motion is um actually it says superintendent recommend sorry Jamie super superintendent recommends go boardification approve um the first line of the 242 supplemental contracts second and Mrs. Gray is first Mr. Kersner has second first. John second. Okay. All right. Are we ready for roll call? Yes, please.
091On to roll call. Mr. Kersner. No. Mrs. Dmer. Hi. Mr. Bower. Hi. M. Gray. Hi. And Mrs. Walsh. No. Motion passes. On to item five. Uh, can we just Oh, quickly. Sorry. Yes. So, um, we do have a freshly approved um, we'll say in addition, a change to our staff. We have Lindsay. Lindsay, if you want to come up to the mic. Lindsay has been with us as a teacher, as an assistant principal, and uh, she has been selected to be the new principal of Middle School South. So, Lindsay, welcome to Girl Fort Madison. [Applause] Thank you guys very much. I want to say thank you to the board and thank you for deputy superintendent superintendent for your support. Um I've been at the high school for seven years and I am truly grateful to
092work for Grocport. Every day does not feel like work. I've had a lot of positive influences uh throughout teaching as well as in my time as an assistant principal. Um and I also was able to go over to South and work for a few weeks. They have a wonderful staff. I'm very sad to leave the high school, but I'm very happy to see what we can do at South. So, thank you guys very much for this opportunity and believing in me. It's great to be a cruiser. Thank you. Thank you. Congratulations, Miss Hines. And Lindsay, you are permitted to leave at this point. Okay. Uh the superintendent recommends Gilport Madison schools board of education approve the following non-certificated personnel items as outlined on the attachment. So moved. Second. And Mrs. Nelburgger has first. Mrs. Gray
093has second to discussion. Hearing none to roll call, please. Mr. Mr. K. Mrs. Hi. Hi M. I Miss Walsh. I motion passes. On to item six. Superintendent recommends that the Groport Madison Board of Education approved the service agreement with H. Scott Lockett, also known as Ben Nevice Consulting LLC for school psychology services. I so move. Second. I have Mr. Kersner as first. Mrs. Gray as second. On to discussion. hearing. None. I'm to roll call. Mr. K, Mrs. Dber, I um I'm going to abstain as a city employee. Um Mrs. Grant. Hi. And Mrs. Walsh. I. Motion passes. Superintendent recommends corporate medicine board of education approve the special education contract with reach education service LLC and I am boundless. So moved. I have Mrs. Delberger as first Mrs. Gray as second. On to discussion hearing none.
094On to roll call please. Mr. Kushner I. Mrs. Mber. I gray. I and Miss Walsh. I motion passes. On to item eight. Okay. Item eight is um a discussion item. This is board policy review first read uh for the quarterly update and we've submitted those um for your review. So moved. Oh, yeah. And I got Yeah, I would like to thank um legal counsel and OSBA. I did reach out and ask my questions and was able to get some clarification on some of the changes um especially with some of the new bills that have passed. So, just would like to thank them for that and would encourage colleagues to reach out especially with the some of the changes in the langage where you look at the through the red area and then the green changes
095for those policies that we have. You can see as you go through um the vast vast majority of this are required updates from either laws that have passed or um nomenclature that has changed. So again, anything that is a red line is a change from our existing policy and green will be new language that was in there. So I don't know if anybody has questions or comments or other things for us to consider in this. Um they some of these are multiple choice. Is that true? Yes, that's correct. I think Oh, pardon me. Oh, I was I was um going to say that on the policies that um require choices that aren't just a yes no type item. I think it would be beneficial to have uh that as part of a uh a meeting
096or special meeting where we can take the time to to go through them carefully. Thank you. That's a good idea. Oh, go ahead. And I was going to say with that then is there any way that we can provide um sample language prior to or like I guess we can have the discussion but it' be good to kind of know or have any additional changes if there's um yes no or modifications we could make if we're going to change it from the recommendation where we can customize it that we do that prior to that meeting so we can look at that if that is going to be the case. Also, if there's any changes um that you're wanting, if we could run that through OSBA to make sure that it is correct, that we can
097change that language or reward it because we want to make sure that we're in compliance. And I would challenge that idea and ask us to think about the transparency of it. Um I think if we are going to um have our own ideas which we will and share these things I think it's best to be done in public where everybody has a view of it not through uh any other individual communications. So I think I'm not saying I'm just saying make sure that your suggestions or changes have been approved by the SBA that they it's gone through the legal review before you come to the meeting. You can present it, but just make sure that it's it's been cleared by them to make sure that we're following any laws. I'm not saying don't present it.
098I'm saying just make sure it goes through and get the approval by this and and I'm definitely not saying not presented. I guess for me with all the conversations and everyone's ideas, it's good to kind of have that prior to the board meeting um or the special meeting. So when I come, I can come prepared and informed to have the discussion and maybe ask for clarification on what you meant versus it being presented. And then I may need another time to then come back again. And I need I I don't know what our deadline is on getting these passed as well. I need to That was my other question I had, Mr. Collier. when is our our D-Day for this so we can work within the confines of that date as well. Um I mean
099we got these in April first part of May. So I'm assuming as we get them as long as we get them probably done by July 31st they don't they're really due date but they're quarterly so you want to kind of review them for you know June and maybe have their meeting in June or July and they get them approved. That's why this is our first read and then you come up with your questions look at them all get your questions and like make sure you follow the law. Um but then you know the next meeting we have or if we have another meeting we can do that. So if we hold a special meeting in July and then we can vote on it and the second meeting in July. Okay. So I had a question
100as far as all of these new um things are going to be coming down um from the state for example all the cell phone use policies and all of that kind of stuff that's they're making modifications as we go. So when Does that usually hit with OSBA having those? How long something happens? If I remember the law and all probably help, but I think it's 90 days. So once they make a laws, it's 90 days after that before it becomes effect. So we have to adjust our policies within 90 days to make sure we're in compiance. And of course with every with the bing budget and all this stuff, June 30 is going to be a big date. So that the next quarter I'm sure is going to be huge. Yeah. Because what I've been
101reading is what's been proposed. There's a lot of changes that we're going to have to make and we're gonna have to make them really fast. Okay. So, I have a couple questions here. First off, um is the parental uh involvement policy. It says here that that has to be we're required to adopt that policy by July 1st. So I mean the only meeting we have we'll have to either have a special meeting or we'll have to do it during our boardmanship meeting on the parental on that one issue right that's July 1. Um, I thought we were here today to discuss some of these. So, I did want I did want to know why I saw the school board meeting popped out to me that there was language being taken out and I was wondering
102how that change was made. Who made that change? Why that's being recommended? Did somebody on the board recommend that that change? Which one you talking? You got to what what page are you speaking of in the PDF? I'm talking about policy BD. Can you give me the page number in the PDS, please? Like when you download. Are are you out of paper? I don't know about your board package, but my board package doesn't have page numbers. Really? It has I'm sorry. I apologize. I was looking at the electronic version. Which what was the policy again? Which um it was BG. What? Just BD, right? Just just be mine's electronic from the notes section. It says the recommendation summary is revised to remove language allowing board members to participate virtually in board meetings. That's looks like
103it's probably during co you could do that but not anymore. Yes, they updated it 60 days ago. It was in April April something. Oh yeah, I think so because we looked at it. Um I just I just want to clarify each of the policies may be tied to a different law with a different effective date. Correct. But the pol if the if the law requires a policy update, then it's got to be done before the effective date of the law. Correct. Okay. So, the policy B that I'm talking about doesn't say it's a required policy or anything like that. And on the notes back, uh, it doesn't say anything about that being notification about So, we can get an update. We can get an update. Do you want me to see if u our OSBA
104rep can come in if we have specific I think for that meeting. I think it would be great to have the OSB rep, OSBA rep u Mr. President as well as legal counsel if possible just to ensure those two things crosswalk. Okay. Um, and I just I know for me I don't think any of us um know the question was a board did the board ask for either no from my understanding we I know I didn't submit anything in this update. This is the traditional update that we received from our policy provider. So there's nothing new like a new policy added on or anything like that. And on the back page on the second page of this um it says even though school board of education and committees and subcommitties are public bodies high code
105121.221D5A provides that no public body may hold virtual meetings or hearings to members of the pilot public body either receive compensation or are elected the general public to their position. On the back side of that yeah but this doesn't say anything about receiving compensation. If you receive compensation, which you guys do, or you're elected, you can't have those. That's what code. So, so yeah, maybe it'll be beneficial, I think, for all of us to have our OSBA rep. A part of what, please? The special meeting we were talking about to um discuss the policies. So, if there's any before July one, some of these are July one. have that right one of we're not we're not piling that onto our boardmanship we're talking about a regular meeting or special meeting right correct separate of thankmentmanship
106training all right so we're looking at before July 1 okay I'm going to ask is it is let's see it is June 10th would Tuesday June 24th work with everyone I can't do any more Tuesdays What what if are we just talking about one policy that has a state or are we do we have a whole lot of policies that have to meet this particular deadline or is it just a singular policy and the dates could vary but the dates could vary based off when the law comes in effect that's the other part so crosswalking that part and I sent a message back to from my email asking just to make sure we have those dates because that's not in the chart. I just if I could clarify. So Ohio School Boards Association, it is
107their legal team that writes the model policy that is coming to you and they should be able to provide you if you're questioning what the effective dates of the laws are for each policy, they should be able to provide that information to the board so that you can have clarity about which policies need to be approved by which states. Okay. Right. So, my my thought was that if we're only dealing with a handful of policies um and not a lot uh that need be done by um the 1 of July, perhaps we could do a short board session after the boardmanship and just knock it out versus versus tying up another uh June week. I don't know what she's thinking about that. Would that work, Mr. Kyer? Due by July 1st. No, I'm just saying.
108So, let let me let me and Jamie reach out to which policies need to be done by July 1st. 31. Okay. Yeah. I'm not suggesting I'm not suggesting we need to answer that tonight. I'm just saying let's let's just keep that open as an option and we can circle back with a date. we know how much we're dealing with. Would if that if that were to work, would that work with with the rest of the board to do it after boardmanship training on Monday if we were able to? Right. Provided it's not too deep. Right. Well, I would think of the boardmanship we can add that one policy, you know, to go through it. Right. Right. Right. So, after after the training, just that one and then do the other ones. and do the one
109the next one. Yes, absolutely. Yeah. But we would just do the we would just do the July one. Just the July ones. Yes. And said, there's just one. She thinks it's just that one. So, if you guys do that on on the um update review form, there was only one policy there that said July 1st and that was the very first one. It has to do with promotion of parental involvement and there was like version one and two that they had in there for that. Okay. I personally thought So we could do just that one on Monday and then the rest we could we could wait till July and hold a special meeting. Okay, Mr. President, I did send a message to our our the legal team as well just in case. know if we
110could be mindful that that could change if there's any additional due dates that are prior to the July 1st for our our meeting on Monday. So, I just want to ask that our we as a board be prepared if there's additional policies that are due prior to July that those will all be discussed on Monday or as many as we can just so we're in compliance, Mr. President, and to the board. Yeah, absolutely. I I might suggest that we um run that through the OSBA versus legal that way. I did. It went to OSBA. The O I sent the OSBA. Yes, that's what I did. I was just trying to avoid any unnecessary No, I I went to our policy provider who sent the notice with our policy, the sample language, the chart of what
111needed to be updated. I also asked for a process improvement that they include the due date next time on the chart. Yes. Okay. I heard legal. I heard run it through legal and I thought we were sending this off somewhere else. Oh, no. I'm sorry. Yeah, that's all right. Sounds like we have a plan. One on next Monday. Well, we're gonna double check with OSBA, but yes, that could change. So, be open to that. All right. Anything else for board policy review? Hearing none. On to item H, uh, treasurer's agenda. Yep. Um, so I have my reports hook up to the system. Give me two seconds. See it worse this time. Yeah, I'm plugged in. I see it on mine. I don't see it. The screen's blank. Just checking the cables. Oh, that's a broken
112cable. That would be a problem. Let me redo it. Get out. While they're doing that, I went ahead and that email that I sent back in May on that policy He's going to bring it up as I walk through. So Nate, I'll start off with the cash flow the very first tab. Y um so the cash flow so um in May um we got 5.8 million in revenue. Our expenses are about 9.3 um so we were short about 3.4 million, which again um matches my numbers. Um I think my fivey year forecast I had us roughly up hopefully revenue over expenses about six and a half million. We're still we're still looking for that month of June. So far in June, nothing's been wonky. So um my numbers are still looking good according to my
113five year forecast that I did last month. Wonky wonky. So hope so far in expenses wonky is the word you saw. Yes. Nope. So yeah. So so far in June for the first 10 days nothing's been out irregular. I'll put that there. That that's a fancy financial term, right? It is very f very fancy. So but yeah. So I'm still hoping I have around the six and a half million. So all right. Uh charter receipts. Um the next tab over is charter receipts. Nate on that um it's the pi graph that you guys can bring up obviously um if Nate can find it that's Yep. Um again this talks about just again u four million of our stuff comes from state foundation and then we did have a property act tax allocation that that's growthport
114because we do get like $1.2 million from growport once a year and always comes in May. So we got that checked for on the revenue sharing like the tips and CRM um expenditures Nate next one chart of expenditures um again u 9.3 million uh again personnel services 63% we have a lot of purchase services um but again special ed cost is going up and nothing much I should deal with that the next uh tab is the change form prior year actually ran pretty pretty consistent Um our tax bill again last year came at the end of April. This year it came in in May. So it's the two months difference. Um other than that we got a little bit more than a restricted date grants and aid um calculation came in May from prior year
115but the expenses were actually all pretty similar. I mean obviously expenses go up for salaries purchases actually went down because last year I only had two um bus bills in May. This year we only had the one. But other than that again my numbers are looking good. I'm feeling confident. um of my numbers that I did in the make five year forecast. Thank you. But I have a question to see if the board would be willing to have a meeting, a special meeting just to go over the finances once the state gets their budget together because I was going to ask the same question. We're going to have to make a lot of decisions based on whatever it it's constantly changing. Yes. And I I would probably the month of July because once it always
116gets just past 2:30 and then so maybe around August that first week or two of August will probably be hopefully I'll have everything by then but I will talk to you guys and communicate to you guys once I get everything and feel secure about talking to it I agree I think we should have a meeting about that there's a lot of changes y I have a question the 1.2 2 million from growth board for how long has it been that is that an exact amount? It's like one point No, I mean last year it's one one go last year 1.16 million and this year it's 1.23 million but it's always been very similar amount. Yeah, I think one time we had 1.4 maybe before I got here. Yeah. Um so what causes the variance? So
117why is it is it not continually increasing? This year it did increased 70,000 but like that could have been again I wasn't here for that year but maybe that was tax abatements that have a warehouse right or or like again my 20 year my previous sometimes it would go up because a warehouse was backstated in taxes two or three years and so they made it all up in one year and that can be a half million dollars and so that's you know something like that but it was a little more than last year so that's good back to my board agenda. Um, number two, H2. Um, the treasur recommends that growth from Mass and Schools Board education authorize the treasurer to submit to the Frank County Auditor the fiscal year 25 final appropriations and the
118fiscal year 25 a final amended certificate of estimate resources as of June 30, 2025 with the submission of revised actions be reported at its next regular meeting for ratification. So second Mrs. Dberger as first, Mr. Mr. Kushner has a second. Any discussion? Hearing none on to roll call, please. Mr. Kushner, I. Mrs. Dber, I. Mr. Bower, I. Miss Gray, I. And Miss Walsh. I. Motion passes. Next motion. Treasury recommends the growport mass board of vacation authorizing treasur to establish fiscal year 26 temporate appropriations. So to start off the year June July 1st and estimated resources also again to provide for operation beginning July 1st 2025 with any modification to action to be reported at his next regular morning meeting. So move second Mrs. Der has first Mrs. Gray as second any discussion hearing none on
119to roll call please. Mr. Kushner. Mr. Dberger I Mr. Bower. Hi. M gray. Hi. And Miss W. I motion passes. Um the last one I have and this is a brand new law so that's why we're on that's why it's on here charter recommends the girl for mass board of education approve the consolidated grants application including all revisions second Mrs. first. This is Dress second. Could you kind of explain that? Yeah, let me say go to let me see this real quick. Um, so again, this is just our CC application for 2425 that just talks about all the grants we get, all the federal grants, but new law went in effect that says, hey, let they just want to see board approval of it. So, um, that's all it is. And I appreciate you putting
120the screen graphs and things like that in here as well for us to actually see it. Thank you. On to roll call, please. Mr. Kushner. Hi. Mr. Dberger. Hi. Mr. Bar. Hi. Miss Gray. Hi. Miss Washington. I. Motion passes. Superintendent recommends a Gport Madison schools board of education adjourn to executive session for the purpose of considering the employment, dismissal, discipline, promotion, demotion or compensation of a public employee or official or the investigation of charges or complaints against the public employee, official, lency, or regulated individual unless a public employee, official, lency or regulated individual requests a public hearing. So move second. Mrs. Dber has first and Mrs. Gray has second. Roll call, please. Mr. Kushner, I. Mr. Dberger. Hi. Mr. Bower. Hi. Mr. Gray. Miss Walsh. I. Right. Motion passes. It is 9:07. We are journing
121for executive session. No action will be taken afterwards.