March 11, 2025 - Records Committee Meeting & Regular Board Meeting

001e e e y it is 6:30 let's go ahead and rise for the P of Allegiance all right on to roll call please um roll call is of course just the president superintendent Treasurer um but Mr bow here and Mr group and I'm here adoption the the meeting agenda record commission so mov no it's actually just him okay save okay and then um okay we have we have five um action items we should have be all in one but we did separately um first one is the approved rc3 uh for Middle School South in accordance with the rc2 that was adopted last year 24 Mr power hi Sor I got do this quick number two approve the rc3 for the special Department in accordance with the rc2 last third one is approved the rc3 for

002grow from M high school again in accordance with rc2 adulted Mr I fourth one um approv the rc3 by C Elementary in accordance with the rc2 adopted last year and last one approve the rc3s submitted by dun in accordance with RC doed last year okay and the only other thing now is ajour you so motion to adjourn Mr bow e e e let's go ahead and start with our Pledge of Allegiance please all right on to our five principles of Cruiser plc e thank you so much on to roll call please Mr here Mrs Gray here Mr here Mrs here Mr here okay onto our review of belief statements at board Norms uh Madame vice president sir we believe all Cruisers are valuable we will unconditionally serve support and Inspire therefore every Cruiser will Maxim

003maximize their unique purpose potential and power to produce the results they want board Norms as leaders of the district we will always strive to support the mission and vision of the district be prepared informed and ready for meetings respect one another as elected representatives of the community be open-minded and recognize one another's strength the value of diverse perspectives and mutual commitment to the mission and vision of the District allow members to complete their thoughts and statements before the others comment allow members to be heard and listen uh to all perspectives with an open mind stay focused on the task at hand and respectfully redirect each other when needed maintain confidentiality and communicate per board policies ensure trust and transparency in all dealings and after a vote is cast leave meetings United as one voice no

004matter the outcome thank you so much on to um adoption of the meeting agenda second U Mr bar we have an additional um an add-on for bus trip for the regional finals at Springfield this weekend so uh that was after we'd already finished to publish the agenda okay put that on to um item G 16 yes is it already on it's on there it's in in the one already so you have your full board packet and then you have a new one at your seat that I think the paper clip one right there it has the item added and it has the handout along with it and um Mr um president uh colleague superintendent and Treasurer uh I would like to add a resolution make a motion to add a resolution regarding funding of public

005education um under F1 a second I'll second okay thank you and then f f f is in Fox Trot thank you that's correct yes sir and what is that resolution do you have a copy of it yes I'll be passing that out take a moment to read it thank you and why would we not just put this on the next meeting so the public has an opportunity to see it um we can we we need to vote and then we can then do the discussion and you can vote it down if you choose when we do the um item I just was asking to add it to the board agenda and then I can definitely explain and give background at that time so we go on to roll call and then we can do discussion

006under item F1 roll call to add it to the agenda or discuss it now we voting on adding it to the agenda we're we're adding this is to add it to the agenda yeah so I'm gonna have a discussion before we do that roll call we shouldn't no I just said all the details you're asking for it's right there in front of you and I can explain that but if you if you would like that Miss L that's perfectly fine um if you are um in tune with the current Ohio Fair school funding plan I'm sorry to interrupt you but it's saying what's coming up on the screen is probably not what you're saying okay so let me uh start over your question was that you wanted to know why now correct yes okay so

007right now we have testimony at the state house for the Ohio Fair Ohio Fair school funding plan um with the Ohio house finance committee and after doing some additional research I thought it would be great to to share with my colleagues and that you all would join me and having a resolution for record on where we stand to ensure that we get the maximized are the most funding and that the funding plan is appropriate for our all school districts but specifically ours I've talked to the treasur I don't know if anyone else has about the way that that funding plan is set up and actually we'll be losing money and so that is what this resolution speaks to and that is what I'm presenting to the our colleagues this evening me and there's testimony still

008going on at the State House I believe um and I'm also I mean since we're talking about it I've also written letters to the Ohio house finance committee um as well as uh try to schedule meeting with the chair and vice chair of that Committee just because of what I'm seeing with the dollars I hope that answers your question Miss Walsh um so you're saying the vote is going to be taken before our next board meeting is that the short answer no the vote will be today yeah today school funding oh school funding vote I'm not sure when there I just know testimony started on the 10th if I'm not mistake and ends on the 13th I can pull up that right now I don't have that screen up but I think voting is pretty

009short well that was kind of my question is why would we not wait until the next board meeting so that the public has an opportunity and the board for that matter to read this resolution that's pretty lengthy and um if it's not going to be going up for a vote why would we add it now at the last minute I haven't had this that's you know had an opportunity to really review this or research exactly what you're saying right now I I I believe these discussions are going on right now with what's going to go on with the funding and whether the budget has finalized now that there are a lot of active discussions with legislators about what's going to happen as it is proposed right now it does represent a loss for a loss

010of money for a lot of districts so it's it's while the budget might not be passed before the next board meeting the decisions are being discussed and possibly made and I would just like it for a record that we did that now while was being discussed and that can also if that last page of the resolution shares how will also be shared with the house finance committee which then has all of us collectively supporting um looking into that ensuring that it is uh the funding is actually appropriate and fair because right now it's not I would just like to state that the board has been receiving emails from osba um and we did have a discussion about it at the last four meeting yeah and testimonies going till um the 13th 13th correct I just

011pulled up the house y any other discussion if not can I get V call please were there any other items to add the agenda okay thank you oh and then um I did want to it um see if we can make a motion to remove item F3 which is the uh diversity training to postpone that until the April meeting thank you burer as first Miss Greg has second and that is3 to remove the train to postpone till April okay so that mean you're amending your original motion to add this no the ad was separate and then this was to postpone so we need to vot on there's two yes so all right so we will go back we'll go back to motion number two which is add the resolution under F1 first that'll be the

012first vote and then we'll do the second one so the motion you're voting at is just to add the resolution as F1 into the board agenda okay Mrs Walsh well since I haven't time to read this then we should have it 48 hours in advance I'm gonna vote no okay Mrs Gray hi Mr B hi Mrs daer hi and Mr kers I'm sorry you said I you said yes okay you said yes I motion passes all right next motion is to remove F3 postpone sir postpone F3 to April to our April meeting please sir and I was first Miss Greg was second got it okay thank you yep vote Miss Walsh oh discussion yes thank you for requesting that I was going to do the I was curious how um things get added to the

013agenda because the draft agenda on from the 26 did not have that on it so I was just curious how it came on back onto the agenda and who made the decision to add it back to the agenda because our draft agenda that I had from the 26th did not have it on there so Mike I'm just curious how we come up with the agendas and I thought maybe that would be nice to know how that did you put it back on or did the superintendent one of you did right yeah I put it back on okay postpone it um and then I know that I had you had requested a couple items on the agenda that I had added as well for discussion I appreciate those being you're welcome I just was curious about

014this specific one because that was like with everything going on with President Trump didn't seem like good thing okay any other discussion on to roll call please and this is to postpone F3 to April Miss wal correct till April I think we should remove it from I thought she said to take it off all together I said postpone to April you can make the motion to remove it if you like let's vote on this one yes yes M gr hi Mr B hi M hi and Mr K hi motion passes all right we have uh to vote on the actual agenda now correct M Walsh the actual agenda there were a couple other items I asked to have added on and they were not so that's another reason why I was wondering how you decide

015what goes on the agenda if a board member wants something added to the agenda like one was the tre's contract it was not added how do we go about and I you know I think board members need time to prepare so adding it right now I don't think it being good boardsmy go about deciding what goes on the agenda and what kind of input and when can the board members have input on what goes on our agenda yeah very good question and I do ask in that we get um agenda item requests ahead of time um and it's also based on um how many items we have on the current agenda I know that uh in the previous month you had requested both of the discussion topics so I wanted to make sure that we

016got those on um for this for this month okay I would just add to that so last last month I was here we were all here till 135 in the morning okay so at 1:35 I had to be at Mansfield at 9: so my choice was to discuss the treasurers contract was packed in with his review in the same night um at 1:35 in the morning or get home and get a few hours sleep before I go to work so now it's not on the agenda I you can imagine how fair I think that is again I think that we all had an opportunity last month to discuss our opinions regarding that and we're moving forward again our only opportunity was at 135 in the morning so that is not an opportunity for me there's

017no reason for a reasonable board to be going and doing business at 135 in the morning and would you expect us to be really alert and ready to have a logical discussion at 1:35 in the morning when we start at 5 in the morning I don't think it's fair I don't think I I concur it's bad wardmans ship and and it's embarrassing for the district thank you okay thank you well I I would agree with you John and uh I really think we need to have this on the agenda at the next meeting um and I really think the board uh needs to look at discussing things transparency it's not happening when we do that that's obvious you're not foing anybody when you do those kinds of things you're not foing anybody thank you you're

018welcome all right on any other discussion just that we've also discussed having more than one board meeting and we have something thrown at us here that I'm supposed to read and understand at the last second this would be an excellent opportunity for a special board meeting and not such long board meetings as would have last month to a review one time as is our policy by the way our policy is our administrators get reviewed in advance of their contract not the same night of so again time management would make us a better board uh to thank you thank you any other discussion okay H roll call please Mrs W hi Mrs Gray hi Mr hi hi Mr no all right we have an agenda motion passes on to public participation there is none okay okay

019uh we have a couple recognitions tonight we have uh National Women's history month and Irish American Heritage Month uh first women's History Month had its origins in the national celebration in 1981 when Congress passed Public Law 9728 which authorized and request of the president to proclaim the week beginning March 7th 1982 as a women's history week throughout the next five years Congress continued to pass joint resolutions designating this week in March as women history week in 1987 after being petitioned by the national women's history project Congress passed Public Law 1009 which designated the month of March 1987 as women's History Month between 1988 and 1994 uh Congress passed additional resolutions requesting and authorizing the president to Proclaim March of each year as women's history month since 1995 presidents have issued a series of annual Pro

020cations designated the month of March as women's History Month these proclamations celebrate the contributions women's women have made to the United States and recognize the specific achievements women have made over the course of American history in a variety of fields um next we also have Irish American heritage month first celebrated 1991 it honors the contributions of Irish immigrants in their descendants into US Society this month-long celebration recognizes the significant contributions made by Irish descendant indiv Irish descended individuals from various Fields including steelwork biotech and literature the tradition continues annually with the top Irish political figure um and I would need some help anybody pronounce this for me to t uh conducting a shamrock giving ceremony at the Oval Office the influx of American Irish family the influx of Irish families to the United States during

021the 19th century often led to anti-immigration sentiment due to their Catholicism which clashed with the predominantly Protestant backgrounds of the majority of families Irish Americans faced competition and slanted legislation in their search for jobs and a home this month recognizes the overcoming of these obstacles and the breadth and depth of their contributions to American society thank you thank you okay um next item on the agenda is to recognize our board vice president lto doerger this evening we're proud to recognize and congratulate our board vice president latoo D Berger for being named recipient of the 2025 osba training award this prestigious honor is part of the star awards program and the star is service training aptitude and recognition and it's presented to a select group of school board members across Ohio L Toy's dedication to ongoing

022professionalism and development of her commitment to public education exemplify the qualities of an outstanding board member out of more than 3,400 board members in Ohio she is among just 41 recipients of this year's award an incredible achievement we thank Latoya for her steadfast leadership and serving to gr for Madison schools her passion for Student Success and continuous learning is an inspiration to us all she will be officially recognized at the osba central region spring Conference next week on March 19th at Eastland Fairfield Career and Technical Schools in grp congratulations to Latoya on this welld desert well earned recognition we appreciate all you do for our students and [Applause] staff um she will be getting a certificate at the osba central region meeting next week so we don't have one for each night but we can

023still do a picture if you like okay all right we you sure we'll get pictures next week at the at the uh central region recognition so thank you Latoya okay um all right next this is this is fun and exciting we have our H Model United Nations presentation Mr SMS you introduce Mr Merz and our group be alert be alert that didn't you it has record okay uh good evening board I'd like to welcome Mr Ray MZ he's a social studies teacher at the Groveport Madison High School he is working with several of our students throughout the year and I think this is your fourth year or third fourth year he I don't want to steal any of his Thunder but he works with our outstand standing students who dedicate a lot of time in

024participating in the Ohio model un and uh the things that they do they've even taking leadership roles so I don't want to take any of his thunderbug please welcome Mr Ray MZ uh hi guys uh thanks for having me here today I'm gonna try to make my little talk quick use the green left and right okay uh because I want to give a couple of our students a chance to say thank you for model un but if you check out the photo uh this year model un um we had 22 students go to the United Nations competition 16 girls and six boys we had six teams and uh in the last two years uh we've had six total teams three per year and five out of the six have passed their resolutions and that's a

025great accomplishment um this year um we had three teams one Guyana and this team made it to the top 30 in the state they Advanced to the the main the main room the big room on the second day and um when they went through anded their resolution they decided to ask for United Nations peacekeepers to help with the Border dispute in Venezuela between Venezuela and Guyana and it goes a lot deeper than that they looked into the history of it they studied when the Border was made who was in on it um they looked up several International court of justice decisions about the same issue and they took it to the UN with the strategy of you need to uphold your own International court of justice they even um looked into un peacekeepers already in

026Colombia and looked at their cost and the feasibility for sending peacekeepers in so it was a very thorough um and great job and we have uh two three team me or two team members from from the Guyana team here today so great job to those students they did a great job second we had senagal team and that is them right there um with me talking to him at the competition um they asked the United Nations to send a task force in to senagal to study illegal mining on the Pham River and end it and they didn't just stop there they looked into sagal's policies and why they banned mining three years ago and what has changed since then uh they studied what happens at a gold mine the tailings the chemicals the byproducts and also

027the side effect that this has on the Pham River in senagal and mly and when they wrote their resolution um it was a open and shut case uh the room was very receptive to it and and they did a great job there also um our third team was our Slovakia team and we have two team members from there including two of our speakers Alexis and Kaye and um they studied the United Nations human trafficking task force in Europe and they discovered that this task force was created several years ago before you know not before the Syrian Civil War but before um the giant migrant crisis is happening and they concluded that there are more than a hundred migrants in Europe today than there were when the task force was created so they decided it was

028woefully underfunded and they asked the United Nations to uh not only revamp their funding of the program but to add in um job training for some of these migrants and refugees so that they would not be susceptible to human traffickers so uh in summary um these kids do a great job they work very hard it's a lot of studying and sharing information and really they take the Reigns this isn't the kind of class you would see in AP where I'm at the front and I'm leading discussion this is the students leading and I believe this is a great tool to prepare them for the boardroom someday um to prepare them for being an executive to prepare them for presentations and marketing in the business field so um we thank you for the funding and keep

029it up because um next year there's a lot of very high-end high level students that are going to be competing to be part of this and if you don't mind um three of my students would like to come up and say thank you before we conclude so uh one more picture and this is um a couple action shots I think this is the last one so we can leet so uh assada njma Alexis if you'd like to come up you can now come on up this [Applause] is this is three rockar students so' like to than hello my name is Alexis Blackburn Model United Nations is something that has helped me in numerous ways three years ago as a freshman she would have thought I was crazy for getting up here and talking to you

030guys I struggled with lack of motivation and but this class and the feeling of academic competition it kept me thriving it gave me confidence to speak up about things that many people can't and it made me and it made us feel like we had a voice one experience that truly made me fall in love with model un was walking up in front of a room with about a 100 people and speaking knowing I was being heard and not judged or criticized it helped me build character and it made me feel like I actually belonged amongst my peers the investment into this program has not only helped me but the people who come who came before me and the people who will come along afterwards I truly think this can be such a beneficial class in

031the long run I truly think this can be such a beneficial class in the long run to so many students finding a voice and finding a sense of belonging thank you me of schoa thank you for your time today my name is nma Omar and I am incredibly grateful for the opportunity to speak with you tonight M has been hands down one of the most transformative experiences of my high school career as it's one of the few academic competitions available to us it has challenged me intellectually strengthened my ability to think critically under pressure and giv me the confidence to articulate my thoughts with Clarity and conviction but beyond public speaking in the academic sense Molly has given me something even more valuable a sense of community the late night spent fixing Solutions resolutions the

032debates that turn into inside jokes and the Shar trium and setbacks that brought me closer to my PS in way I could have never imagined this program Fosters not just strong students but strong friendships and that's something no texbook can teach most importantly Maran has given me the confidence to lead whether it's stepping to a board room like this one day or talk taking charge in future opportunities I now believe in my ability to advocate for what matters and make meaningful change your investment in these programs like your investment in programs like this extends far beyond the classroom you are shaping confident capable and strong-minded students who will carry these skills into their Futures on behalf of myself and my peers thank you for your continued support hello my name is v in model how

033Model United Nations has definitely opened my eyes on different countries around the world that I may not have known before and with all the different different uh situations that they encounter a how modit Nations has allowed me to be more confident to speaking in front of a room filled with people as for this one to see countless other schools and different leaders to be passionate about the work in modern un has really inspired me to love and to work hard to not give up on my dreams thank you thank you guys guys for your time I'd like to just say one thing before I go and then we also have Dakota katani and Kaylee who just came here to support um to voice their than so thank you guys for coming and showing your support

034thank you guys u m Mr Marks can can we have you and all the students take a picture with the Board of Education yeah sure you want to do that yeah up front you before Mr merch sat down I wanted to hey thank you that was awesome but also make you aware are you familiar with boy State and girl state uh the American Legion boy State and girl State it's okay well boy State and girl State brings uh we we provide scholarships and it's a leadership training and if you're for instance elected to be the governor then actually the governor of the state comes in and sits with you and shows you how things run they create two parties they create the entire government the justices come in the roads and and all these people

035come in and train kids how a city runs so that's one thing and then also the rotary has a uh rotary youth scholarship which is about leadership very similar and if you have any students that are interested in peace initiatives as a degree the Rotary will pay for that so if you have any interest in any of those things please let me know all right thank Youk all right on to board items we have item number one which is to approve the resolution regarding funding of public education take read this apologize unless there's any other questions before I begin to read um I did reach out to a couple just of of colleagues to see because it's not the Ohio house finance website um as far as the date of the vote but the testimonies

036are listed in the time for discussion so if there's anyone that wants to go um you do have to send me a request early in um I think it's 24 to 48 hours you can go to the website so if you would like to speak but the resolution reads as follows goport medicon Local Schools Board of Education resolution regarding funding of public education whereas the Ohio Constitution requires General Assembly to provide enough funding to secure a thorough and efficient system of common schools throughout the state and whereas a group of school superintendents and treasurers led by state representatives Robert cup and John Patterson developed the fair school funding plan that included a number of recommendations to meet the Constitutional mandate and whereas the 134th Ohio General Assembly passed into law a six years a sixe

037phase in of the fair school funding plan and appropriated funding which amounted to onethird of the cost of full implementation of the plan and the 135th Ohio General Assembly passed into law a budget that continue the phase in for four years three and four of the six-year phase in and whereas Governor dwine proposed a biannual budget introduced as House Bill 96 that continues to phase in the funding of the fair school funding plan we are very grateful for the Governor's leadership on continuing the full phase in of the fair school funding plan however the governor proposal uses FY 2022 data inputs to determine base cost funding the state share of the C uh base cost decreases from 87% of the states more than 600 public school districts in the first year and for 83 1%

038of school districts in the second year and whereas the proposed budget also reduces in both years of the banum the amounts be provided to districts on the guarantee including grpt Madison local schools proposing to reduce amounts available to these districts to 95% in the first year and 90% in the second year this reduction is based on what has been termed as an empty desk concept not applicable to grp for Madison schools where student enrollments are not declining and will force our community into having to consider an even greater local tax burden in order to make up for the proposed decline in state funding and whereas Ohio's nonpartisan legislative Service Commission the office that reviews legislation for lawmakers shows traditional Public Schools will receive 16 billion which represents a cut from current spending at adding up

039to 103.4 million over two years with more than half of districts getting less State funding with a with a fifth of the schools receiving less State funding that actually grew their student populations in the last year and whereas the revenue loss to the Groveport Madison schools in fiscal year 2027 is projected by the Legislative and that's the LSC legislative Service Commission to be 880,000 and whereas the proposed Bay budget also recommends a further increased amount for the now universally available at Choice voucher program the budget proposes 2.4 billion for all virtal voucher programs which is 265.0 million more over the two years and 16.5% increase over current funding Charter stem schol stem schools will receive 2.7 billion are 22.8 million more which is an 11.7 increase over C current funding whereas vouchers are available to

040all families and students including those who have never attended goport Madison schools or any other public school and for whom State funding has never been provided to the goport Madison School District or any other public school whereas private schools accepting students with public tax vouchers are not required to accept all students but for to retain their selective admission policies without enforcement and other laws applicable to public schools and whereas Ohio taxpayers and local communities are required to subsidize choice for those families who choose to never enroll their students in Ohio's quality public schools now therefore it be resolved the goport Madison School Board of Education that this boort reaffirmed its commitment to free accessible public schools which are adequately and equitably funded to guarantee a comparable education for all children and it be further resolved

041that this board requests that the Ohio general assembly and the governor Ohio commit to fully funding the fair school funding plan as it was initially recommended including use of current inputs and including maintaining the guarantee throughout the full phase in of the fair school funding plan and it be further resolved while this board does not oppose choice and education this board of opposes expansion of Ed Choice voucher program and funding for that program as well as any funding program vouchers uh educational saving accounts or other plans that have the effect of diverting public tax dollars from public schools to private schools and increases the local tax burden and it be further resolved that the treasur authorized to deliver or calls to be delivered a certified copy of this resolution to the members of the Ohio

042House of Representatives in the Ohio State Senate and those individuals purposed it on this resolution so I did ask the treasur to break down um our I just had questions if you guys read the emails from osba there was so much information that was coming out about this and the testimony and the opportunities they were asking for board members to go speak at testimony um and how this will be an additional tax burden on the district and I also um asked Adam knowing about Ida which is the um individuals with Disabilities Act um Part B which is the actual funding piece has not been fully funded since its enactment so um if I can pull those numbers um or if you have them up at him I had asked him to look at that there

043was a significant decrease um which is actually in the letter that I had put together um we received um a quite bit like 10% cut in that funding so when we don't get that money from even idea and now you have the fair school funding plan also taking money that money then comes out of the general fund right and to get details on that the idea just the idea be Grant Alone um from year 24 we got 2. 2.04 million it was and it went down this year to 1.85 n million so our D was cut 189,000 like 64 even though we're increasing kids um but it was cut that much um and and the amount right now in the par School fun fun formula is next year we're go up 400 but then the

044pre the next year for that f27 we're lose 8 80,000 so what when you first look at it what they're telling us is you survive on less money than you're getting this year two years from now so all the treasurers are concerned about that and then when I was looking at the our demographic um I don't know I didn't look at past years but at least this year we are currently at 19% of our students at least with a state report card as I don't know what enrollment is but what the state report card shows for our dist our um students with disabilities is 19% so to lose 10% funding in a year that's a lot and then the fair school funding plan possibly coming to chop additional that's a lot so that's why I

045proposed it to you wasn't to um try to slide anyone I just wanted to I I would I thought we were all kind of reading the same thing and thought we could come together and say something to ensure that we're funded appropriately again no one's against school choice we just want to make sure that our school district is funded appropriately um when we can speak up and do so real real quick before we move on continue with the discussion we should probably do a motion so um I will so move to make the motion I'll second okay now on to discussion sorry sorry so is there any additional I just wanted to make sure we read the resolution um or if there's any other comments and I i' I've heard your thoughts Miss Walsh um

046and definitely understand but thought it was very important to bring but I understand understand yeah I know been getting I think probably at least one email a day that's correct from different the osba or the high Department of Education or wherever um all the different organizations making us aware of what is going on and um I thank you for bringing us forward yeah and I also want to say I've been able to listen to some of the um the testim testimony that's come out and it's pretty um powerful how impactful this is going to be to public education so thank you for putting this as well yeah and I also did some additional research I think the from what I've seen the Ohio Education Association has um been sharing information with Educators there's been things

047with Bassa in oasbo if I'm not mistaken if I'm not okay um excuse me Adam could you restate um where where it says whereas the revenue loss to goport Masson schools in the fiscal year 2020 s is projected by the LSC to be 880 what are you saying I agree with that that's true so in this so over the next two years so in F year 25 F year 26 we're go up 400 but then the following year they have they have the reduction of 880,000 I'm sorry it's okay so could you restate yeah we go up one year 400,000 but then in FBI 27 right now on their estimate is we go down $880,000 okay so I'm I'm going to read and and honestly flying by the seat of my pants here so I

048would I would move that this becomes a first read because it's a big read but here is a maybe possibly a Counterpoint the base cost model and escalated cost when the cup Patterson plan was first unveiled unveiled excuse me the projected cost of full Implement implementation was two billion in addition to State spending a roughly 20% increase above the state 12 K12 education expenditures at the time given the price tag lawmakers chose to phase in the increase over six years thus public schools have reached increased funding over the past four years though they're not quite up to the full amounts prescribed by the formula even with the phase in spending has ramped up quickly under the new formula relative to a preup Patterson Baseline of 8.5 billion in fiscal year 21 Ohio has increased formula

049funding by 1 five billion by fiscal year 25 all three sectors of the public school system have enjoyed higher funding amounts with traditional districts funded up to 1.1 billion public charter and Sim schools up to 212 billion and Joint vocational schools up by 180 million I could continue to read I just think it's very unfair that I have to sit here and Google this in the middle of a meeting and I would I move that we make this the first read and if we have some pressing time frame give me another date and we'll have a special meeting when we can actually be prepared and not blindsided thank you and I would agree 100% I have not had time to research to check these numbers to see to read this and uh you say we

050get daily emails I'm not getting them so I don't know I don't Ed my email thing you can look at it right now so you send me all the daily emails you're getting I would appreciate that um because I'm not getting them and we should have 48 hours at minimum to prepare um to put something like this out and say just go vote on it and here's what we have well I'm glad you were able to research it but I'm be afforded the same opportunity to do so I'm sorry I also can't find any reference to resolution number March 11 2025 okay so we have a motion to postpone um by Mr kersner do I have a second what I have second I my motion was to make this a first read a first read

051yes thank do I have a second second okay and yeah and before we vote on that I would say it's important that we have a first read and second read so that all board members have an opportunity to review the data that's sitting before them as stated it was no intention to try to hurt anybody as is being displayed by my colleagues I saw an opportunity with the testimony and the uh current media piece to uh have grow Fort also stand up and share and get this to the house so I do understand your concerns again the intention was not to try not to go against giving you something within 48 hours it's just the time frame when I caught that the testimony ends on the 13th we have a board meeting on the 11th

052I thought I would propose and assume that we were kind of tracking I understand that but you know there's no reason to assume like I'm intentionally trying to hurt you because that's not the case I'm trying to protect our students and our district thank you thank you I really appreciate that that's what okay on roll call please correct yes yeah no Mr Mrs no and Mr yes okay motion fails on to the original motion to approve the resolution um that was first by second first by second by Libby uh Mrs Walsh okay right you said no this is this is to do the motion yeah I thought you said I was second oh yeah sorry no okay Mrs Gray hi Mr B hi M hi and Mr K no all right motion passes for the

053record we just approved resolution number March 11 2025 and that will be addressed Mr ker thank you for pointing that out on to item f um two discussion of recordings of Board of Education meetings retention schedule U Mrs Walsh if you'd like to lead that yes thank you one is your is your mic on please sorry Rec I recommend the Thor Fort Madison School Board of Education approve um this motion to modify record retention schedule rc2 part one schedule number 102 retention period uh from two years to permanent this is um the retention schedule of our meeting minutes the recording of our meeting minutes um and we've been told that you know we can always look back at the meeting minute recording so we need to change that from two years to permanent if that

054is our intent to be able to look back on them was that the motion I SEC if that was the motion I second the motion okay so we have a motion um by Mrs Walsh seconded by Mr Krishner on to discussion please I think this is consistent with some of the feedback we've received from at least one board attorney and we've made uh statements in the past um that the recordings help us um overcome some possible shortcomings of meeting minutes or um um capturing the um intent behind our votes I think it would be great and I don't think it would be overly burdensome with the uh Li a number of meetings we have uh as far as bandwidth Etc could I ask what policy that I thought you said rc2 I'm you want to

055send those down sh motion um I don't know where R is either this is our retention schedule for our um policy committee this I can look up the to look up the policy that has a retention schedule it doesn't have all these documents in it because could you help me out that to give a little s the what she's asking for we'll have to go with we'll have to do another rc2 and go get approval from the high historical commission this is not something that we can do we can ask but what she's asking is to make the one from two years on the rec on DVDs and audios to permit but I'll have to take that back and we'll have to do another rc2 and go get high historical societal society's approval on it

056so that's what she's ask so I don't think there is a board policy no there's not board policy rc2 an rc2 is actually find it anywhere then rc2 is actually the form that we'd have to fill that form out to because right now we just use whatever says it's the standard kind of stuff for board meetings for all the records retention schedule so this would be an exception to that so we'd have to go ask them to Pump It Up from two years to permanent for I it's DVDs and audio recordings of meetings and so this is is this something that this recommend just so I understand because I didn't get this either until now so with that we would vote on the resolution if passes then that g the auth to ask that gives

057me the authority ask them to to approve it and that that takes a while it doesn't happen right away but then like we had a record commission meeting before this meeting and we have to have another one of those once they approved it then we'd have to have another record commission meeting to approve it for us do you happen to know what other um districts are doing as well or other govern B no I don't because we just do the standard like kind of whatever they say to you we use you mention a board Attorney John what what when was the uh Council be I see if you can it'll jog my memory on the discussion was that something here where that um conversation happened I don't remember the the place precisely but I remember

058um Adam Miller mentioning that um there seemed to be a recognition that we needed greater retention of our um recordings since we seem to be relying on them uh for uh great greater details um I do not recall if that was in executive session or at at a conference but that was fairly recent um if we were to Adam make this subject to approval um by the uh you say historical commission enti historical commission Society name would that make this that would make this motion logical yes I mean I get approval for you guys first and I go for them for approval and then we have another records committee meeting to make it is there any supporting documents for that for your motion Miss Walsh any supporting documents for it you're a motion as well

059not sure what motion oh any supporting documents thank you don't thank you the motion has our retention schedule I assume all of us know what it is um I would also say that during board meetings um board member Del delberg you have actually said when we talk about you know meeting minutes that we have recordings so a discussion not all has to be all the way in there because we have the recording so this kind of just goes with that you know if they're going to be saying to the public they can look back at um recordings when we don't always have the rationale of the vote memorialized in our meaning minutes then we would have to have those permanently I just guess I just would need more time to understand the process and read

060up on the um other piece that you're speaking of Adam with the not sure I'm following what you're saying because I'm breed up on stuff I'm sorry no worries thank you I have a question so would this just so right now currently our our recordings are on YouTube is that would that just be permanent or how would this how would this work Nate you mind explain in that the recordings are currently held on YouTube um and will stay there but there also what is on YouTube is a copy of a record that stays in our Google Cloud currently so we have all of the all of the recordings would then be staying in our Google Cloud taking up some of taking cloud-based storage from us in the in the Google Cloud that we do have

061limited resources on you said we have limited or unlimited we do have limited limited okay so what additional burden is this on the district is there any additional other than the it doesn't change this wouldn't change what we're doing now but at some point I think it will cause an issue with having enough storage to store indefinitely we do have a limited amount of storage that we can hold um with our Google edu license and then at some point if we're holding indefinitely we're going to get to we've got five-year-old meetings that we're keeping and that's going to cost us M Mr s from a different conversation we were talking about um the video recordings that we have of some other meetings not related to the board of education and those are becoming voluminous um

062I know right now our video quality is pretty low using the Chromebook if we upgrade the camera system that we've been talking off and on about for several months to uh 4K or 8K or something like that does that change the volume of data that's going to drastically increase the size of the video recordings that we currently have currently our recordings average about three gigabytes I think we're going to at least double that if not more when we increase video footage and audio quality this and they um they're taking three gigabytes that's quite surprising at what resolution now I'm not sure the resolution on on this camera is I did not look that up I wasn't prepared for that question okay so there I would say that we can go to 4K 8K 16k 39K

063150k whatever's next but there's no reason to record and store at that resolution there's probably no reason to store above 720p U most of I don't think anybody's going to want a real high resolution shot of me talking up here or anybody else I think it's more I mean it could a honestly if it became a storage issue it could be an audio recording to be honest I think the biggest thing is we have discrepancies that we catch um between boats and between other things and I think we need a I I think we need a way of H better storing our history so if eliminating video is the first step and we just uh retain the audio portion that would certainly never uh MP3 in our world would never have any any impact on

064your storage so for this uh I would uh amend recommend that the Groveport Madison School Board of Education approve the motion to modify records retentions in an MP3 format um from two years to permanent subject to approval by the Ohio uh Historical Society is that correct term okay thank you as far as administratively that's what I'm asking administra is there add that's down okay who second John the motion if you could repeat that as well I want make sure I got that wrote down who seconded that motion all right so I had um for the original motion um Mrs Walsh made the motion Mr ker seconded it but then he just we've got a motion to amend um that was motioned by Mr kersner so far did you need me to read that again Lya

065please okay um uh I recommend that the Groveport Madison School Board of Education approve this motion to modify the records retention schedule um to incorporate uh MP3 audio files um from a two-year schedule to a permanent schedule subject to approval by the Ohio Historical Society do we have a second I'll second yes I just have one more question Okay so where I work we have our retention schedules and we have to take things off site and it cost for storage is that do we have to pay the highest historical for storage okay all right that's but it will cost us on the cloud if we get to a point where where we're using all our cloud storage yes but as Mr kersner mentioned that's not likely to happen because of MP3 files okay audio audio

066only files yeah yeah it's a difference between a few hours of Music versus like they're saying 4K video it's a very small file it's probably kilobytes or yeah megabytes yeah any impact with you and your staff if we if we did the MP3 files is that pretty easy to do we would have to convert or add a recording device to get the MP3 file I don't we we have to come over the process maybe where you know when once it's two years old we pull the recording out with program I'm not aware of yet I have to research and then convert it to MP3 it would probably be easier just to record at MP3 in the meeting that we would that be super simple yeah add a device to record an MP3 yeah along with

067video oh you can strip the audio strip the audio strip the audio out we'd have to come up with some process to get to convert or pull the audio out once okay but once the process is set it should be pretty okay sounds good any other discussion so we have uh we need to do the original motion first let's I'm sorry amended first y so this is the amend motion to make it just MP3 audio John first Seth second y hi Mrs Gray hi Mr B hi Mrs D hi and Mr K hi motion passes thank you now on to the original motion yes and this is the motion to make records permanent so this is this was Kathy first John second correct all right so Mrs Walsh hi Mrs Gray hi M Mr Boward

068hi Mrs D hi and Mr K i motion passes and and just a point of clarification that we're requesting for they that we don't have the authority we don't The Authority we're requesting High the permanent audio file correct do you know how long something like that takes Mr treasur typically approve these do they okay okay on to item F3 discussion of open checkbook uh Mrs Walsh would be like to lead this discussion as well yes I've had some community members come and I think it's a good idea so to have the open checkbooks I'm sure that um since it's on here everybody's had an opportunity to do do any of the board members not know what the open check book is I know of it but I don't have any details so um there's different

069levels that you can do on it but there are several Hillard does it I think Reynoldsburg does there's other school districts that do have the checkbook there's currently no Franklin County school districts that currently use the open checkbook and not even Franklin County because I once I love this no school districts use open checkbook and Franklin County doesn't use open checkbook um some schools have used it in the past I talked to their treasurers and they definitely got out of it because it was it was not good but so it popped up in 2018 uh gr New Height used in 18 or 19 only Hillard used it from 18 to 22 then they stopped using it pick only 22 Reynoldsburg used it 18 2018 to 22 um and then worington in 18 to 19 only

070um all the other 11 school districts of Frankin County have never used it like said Franklin County doesn't use it so like again I talk to the treasures and is way too Harmon the tre's office and confusing for them it just created more problems and stuff so that's why currently in 2025 no Franken County squish uses and I looked at other squish too and they don't use it either so hillyard's listed on their website it is and like I said Hill used it from 2018 to 22 but there's no data for3 so nobody uses it because they just got two yeah the treasure said which is really bad I think it was good I made good ide when it came out but it just became too Comm just bad for it that's why no Frankl

071County schools use it all right I was told that all these districts used it when I looked it up it had them on there each one of them'll see data stop sto 22 and and so I caught an ass okay well I'm gonna withdraw the motion and research it some more how about that sound good yeah all right I just did research I saw did I understand you withdrew the motion yes discuss good thank you yes okay right all right okay on to item F4 uh boardmy training update and I've got an update here let me pull it up um so I've been working with uh Mrs Robbins with osba um and it looks like we can do a two and a half hour to threeh hour uh boardmy training um that's what they typically

072uh would provide for um for a board um their summer rate um looking into summer is $900 for the training um and then she does have some dates available um so she has some Tuesdays um June 3 June 10th and June 17th um and then two Saturdays if we want to try and do a Saturday training um June 7th or June 21st again it's typically a two and a half hour to three hour training is what she said um so does anyone have anything to add or with those any of those dates work yeah the um first weeks of June are my vacation um the 17th would work okay so Tuesday June 17th would be best for me call my calendar here yeah for the record that's also my wife's birthday week so I'd get

073hurt don't get me hurt I'm not g to be able to do Saturdays in June or July or August Tuesday Mr President may ask a question if we did a Tuesday would that be in blue of the board meeting I know a lot of us have um changes to accommodate schedu for Tuesdays for board meetings so would this be an addition okay have class too so thanks yes Tuesday's your time June 10th would be our board meeting um and Mr chrisan said that June 17th out of those Tuesdays we work with him what another day work and I can reach back out to um Mrs Robbins to see if she could do another day during the week I asked for Tuesday just because I know that's our our new board meeting um date I know

074it is difficult though um what about Wednesday would would a Wednesday work I can do Tuesdays but I have classes on Wednesdays and Thursdays and the first um Tuesday of June I will be in the New England area so I won't be able to do that that's so technically I have class on Tuesdays I missing class now um part of the day that's why I was here early because we switched so that's why I'm saying I making sure I'm here for this second Tuesday but adding another Tuesday and is is pushing it for me so we've got no Tuesdays no Wednesdays no Thursdays and no Saturdays so that would leave Mondays it looks like in June my Mondays I don't have anything on yeah I would so I've got Tuesdays and Saturdays for June out

075here that she's available but if we want to do another day I can reach back out and then hopefully have something by the next board meeting if a Monday or I mean we could do Friday um a Friday training as well so um what I was for me Mr Vice Mr President if you could just figure out what majority of the board if the Mondays work I'll try to move things around with the work schedule as well I'm a betterer employees so there's that too so I just want to be mindful but I don't want to hold up the training me schedule because of my schedule all right so how's everyone's Monday so if we look at Mondays in June um would it be okay if I reach back out to see if she would

076be available on a Monday evening okay so Monday the 9th 16th and 23rd Kathy would that work Monday n 16th and 23rd all three just checking those dates yeah okay okay all right so I will uh reach back out and then hopefully have an update for us in April I will look at the 9th the 16th the 23rd with the 16th and 23rd as our number one and number two options um and then the nth as our as our third option fair enough all right on to um item G1 of the superintendent's agenda thank you Mr President uh our department reports uh I guess I'm I'm gonna ask Terry from CVS to come up and give his update first good evening ladies and gentlemen of the board my report stands is submitted couple items to

077add um we continue to attract and retain drivers we're doing very well with that while while we aggressively Implement attendance and tardiness because a late driver showing up for a late route is a late bus and it's very unsafe it's very difficult because we get a lot of call offs but it has worked this this whole uh deal has worked we have we have we're fully staffed we're fully staffed plus 20% and that's because of the teamwork of everybody everybody on the board everybody at the department it's going great very very well we added a new mechanic to assure coverage so we now have five uh mechanics and and our mechanics work till uh 10:30 at night the an the annual safety and training calendar you may recall I presented it a few months ago

078it's a weekly calendar of safety and training activities that are aggressively implemented by the onboard instructors it exceeds the governor you guys recall the governor's report on school bus safety it exceeds the governor's uh recommendations of course no seat belts so you're doing very well on the safety department love the bus event very well attended thank you Mr smatters uh I had to miss that that event because it was originally scheduled for Friday it got moved to Thursday because of a a funeral inside the department and my my schedule didn't uh you know didn't allow for it the 3,000 Valentines went out K through five and went to the drivers and they were very well received and thank you to uh social media po post you know the love the bus event is designed to

079engage the community the drivers everyone that you have to Value the the bus or you lose the bus it's a a national program uh the next event is a Statewide event it's the Ohio school bus driver appreciation day coming up May 8th I mean I'm sorry May 5th and we'll be doing we'll be doing some things for that as well and last um the Ohio Association of Pupil Transportation is having the first ever school bus driver Summit on June 9th we'll be out of school it's a $25 uh fee for each driver We'll be asking as many drivers from your from Groveport here if they want to go it's an all day event they connect with peers across the state they learn new skills stay updated on the best practices it's held at the Nationwide

080uh conference center that completes my report any any questions thank well we have 65 routes and we need um 18 attendance besides the 65 drivers and and we have enough drivers in attendance uh so that when we get some days more than 10 or 12 call offs uh that we cover you H you hire them and you guarantee them six hours a day and they show up because there's a a given number and it's a pretty consistent number of people that call off every day the the real problem is tardiness and we're we're very aggressive at uh at our our capture of the time what happens at the time clock because you you just can't show up late and I don't have to tell you guys why I mean it's unsafe for a school bus

081Dy what happens they'll skip the pre-train or or bad things happen when you show up late for school bus R so this in the last three years considering it's pretty much a new Workforce uh you have a very stable well-managed Workforce so well there's people there yeah and the the answer to that question is yes yes well you don't have seat belts on school buses and you don't want me to start that debate because the last 40 years every elevator I get on you know oh you're in the school bus business why aren't there seat belts on school buses and I could speak here all night on why there are not there shouldn't be 11 states have them huge in the in inside the industry there's 11 states that require I mean what happens is

082is a very active people get involved and they want seat belts on school buses before you know it they pass a law and uh you have a bunch of seat belts that kids pretty much don't use anybody else thank you so so so much very I want to thank you for your help with the boys basketball team our cheerleaders and our spirit bus with some of your donations it was really appreciated thank you my pleasure um I'm not going to read to you uh business update I will point to I would think next month we will probably have a presentation talking about plans to move forward with a part of the uh 4500 over the cruiser Excel building as well as a little little Cruiser preschool um a second highlight from business um as you

083know we've talked about Playgrounds here we have already added cameras we have replacement schedules and budgeting going on for equipment and uh Dave has been out to every building to meet with principles looking at different fencing options to try to save money in fencing but to accomplish our goals of making sure we're keeping our equipment protected outside of school office uh human capital um again you can read that I will just touch base that uh the Frontline implementation is to fully streamline our um from application through onboarding and we're transitioning into that and then this is recruiting season for us uh Mark and and several administrators he's been coordinating trips to a lot of different schools he has some schools listed that we've been to and uh have several more scheduled to do that so

084unless you have questions I'll just let you take a look at the reports I submitted are you able to give us give me a little heads up I understand the 4500 Cruiser building we um we did we not get we did not get the grant we did we did well that's complicated we believe we did not get the grant sorry the short answer is we have have not been awarded the Grant and Michaels explain why it's not a yes no answer oh okay it's not a yes no answer right now because within our portal our grant portal it says still in review and while it's been in review we've also been concerned that the current presidential Administration has held up these types of Grants we don't have a clear answer right now held up these

085types of Grants is that what she said yeah thank you okay thanks appreciate that so you might be presenting some typee of alternative I I think uh we will be presenting a plan to move forward with a partial development of that building that can um both serve our students and might also be a revenue generator for us Dave would you think it's fair that we'll be able to talk about the plan next week or next month okay thank you okay um goport High School goport Madison High School program of study second read um the superintendent recommends that the Groveport Madison school's Board of Education approve the Groveport Madison High School 2025 2026 program of studies thank you have Mrs Gray as first and Mrs d burer as second onto the discussion so we really didn't

086have a presentation planned uh there were a few changes that have been marked and highlighted in there um if I remember correctly I don't think there was any changes recommended from board members back to Carol oh okay was there one sorry about that I didn't have anything emailed um at for any changes but afterwards um John and I spoke about there's one sentence about I believe it's jazz band and about adding some other instruments and so I reached out to the band director and we added a statement um other instruments will be considered with discussion with the band director so that was the only change from board members that I received I just wanted to say that that was so easy to read good compared to the Past thank you the only part that got

087difficult was when it was stuff that was inserted from the state then it was like okay got to really concentrate here but that made it the presentation of it made it so easier I tried to make it very user friendly for students and families thank you you did a good job thanks any other discussion if not on to roll call please Mrs Walsh hi Mrs Gray hi Mr B hi Mr hi and Mr chrisan hi motion passes Mr caller the next two are you uh treasure recommends the grow for mass and local Bo education approve the minut of the parent advisory committee meeting that was held on January 27th 2025 so move second have Mrs gr first and Mrs d burer a second on a discussion yeah um so as I understand it I think

088this is a minor clarification um these aren't these aren't our minutes so I I believe that typically we should be um uh Mo moving to accept them since the majority of us aren't in the room we move to accept uh and uh they're as presented because the people making the minutes in the committee are responsible for their own records so instead of approving minutes just to motion motion to accept yeah that's why I keep abstaining because if I'm not there I don't know how I can approve I just changed it here on the flight to accept the minutes instead of approve thank you yep any other discussion do we need to formalize that or it's done I Chang okay thank you problem all right roll call please Mr hi Mrs hi Mr hi Mrs gr

089hi M hi motion passes uh motion next motion this charer recommends gr from Mass and local board education approve the minutes for the regular board meeting on February 11th 2025 Mrs Gray as first and Mrs D Burger as second on to discussion my concern is that there are no attachments so how are the attachments that we're reviewing such as the first reads um we used to have attached to the board minutes and I don't see them attached when I get online are you talking about the meeting minutes yes Bo meeting you go the board meeting but the meeting minutes aren't attached right to the minutes on it read that you just said the meeting minutes aren't attached to the meeting minutes that's what she said you meant you meant the associated support documents aren't attached

090to the meeting minutes is that so when I go to the meeting minutes I don't see the attachments there so is maybe my computer well no the mini minutes are just the pdf version of the minutes right I haven't changed that since I've been here but you have the board meeting to go back to to pull up the attachments everything've the board is their whole meetings on there yeah all the when I send you thee me it's just the pdf version of the meeting minutes never never that meeting you have to go that meeting you go to the meeting that the minutes are that's the the bo doesn't let us we just edit the minutes and then go there could you restate that please I said that the the board dos when we do to

091when we go to the minutes it doesn't allow for like like if I remember right it doesn't allow for attachments because I never attached anything to the to the minutes I send you guys like email form that's what I remember so uh if there's a resolution right uh just for clarification um in the minutes how do we capture so looking looking back historically a member of the public Etc um can tell um you know what what we've approved you know know if there's a a program of study then all that's being reflected is we voted on some some um program of study or we voted on some House Bill uh dated today or whatever um but there's no we're not actually capturing the record of what we are voting on is that correct you go

092back so I'm at a meeting right now it's March 9th I went back to one one's back and it has the attachment on the med minutes this is the one that I downloaded from the website so yes they used to be on there yeah yeah that was back in March that was March 2022 that's correct I I had never made attachments on the board that's what I'm saying I don't I I don't understand why it stopped and I mean the explanation was that it can't be done and I'm concerned about that Adam because also when you said the checkbooks aren't there but Reynoldsburg currently is using the checkbook um and so is um I pulled up a couple of them right off the bat Southwestern City school they have even 2025 on there so this

093has been done before we did it all the whole time 20 21 22 so I'm concerned now why like I said I've never I've never attachments because you can go back to the board it's something I can look into like I mean the way I see it is if the attachments aren't there they're not complete if you don't have the contract on the meeting minutes and the meeting minutes aren't complete so when the people come oh maybe they just moved to the district right and they want to look at it and they go to that meeting and it says oh approve this contract but there's nothing there it's not the attachment is not there in the past they always have been that's what I'm saying right any other discussion yeah just Adam your reference for

094Us Hamilton schools is this did you not have the attachments no okay right on to roll call please uh Mr kishner no Mr hi Mr B hi Mr gr hi and Mr Mrs was no motion passes superintendent recommends gr formats the school's Board of Education approve payment alop for transportation reimbursement the Ohio law allows for public school districts to determine the impracticality of transporting resident students attending schools not located within the district after consideration of a number of factors upon that determination the district is permitted to offer payment Al of transportation to the parent or Guardian transportation department has completed studies and residents in the affected areas will be offered payment Lo for the 2024 2025 school year the initial list of payers being offered payment Lo transportation is attached as an executive content since

095it list the students Nam so move all right Mrs deler as first and then Mr Krishner do you want to be second that's fine okay Mr krisher I second on to discussion hearing none onto roll call please uh Mrs Walsh no Mrs Gray hi Mr B hi Mrs D hi and Mr h i motion passes um the superintendent recommends grpt Madison school's Board of Education approve the following certificated Personnel items as outlined in the attachment so moved second Miss D as first and Mrs Gray as second onto discussion I have nothing to add unless your questions I think it's pretty straightforward hearing none onto roll call please uh Mrs W hi Mr Gray hi Mr B hi M hi Mr G motion passes the superintendent recommends that the grpt Madison school's Board of Education approve

096the following non certificated Personnel items as outlined on the attachment so moves second Mrs dber as first and Mrs Gray as second on the discussion hearing none on to roll call please Mrs W hi Mrs Gray I Mr bar Iber i and Mr kers motion passes superintendent recommends girl for M school's Board of Education approved the special education cont contracts with soent an amendment to the original agreement with I am boundless Inc as outlined in the attachments so mov second Mrs d bger as first Mrs Gray as second on to discussion hearing none onto roll call please Mrs Walsh hi Mrs greay hi Mr B hiber hi and Mr CH motion passes item nine the superintendent Rec recommends that the Groveport Madison school's Board of Education approve the Groveport Madison High School track trip to

097Springfield school as indicated on the attached form so moved second I have Mrs T Boer as first and Mr kersner as second onto discussion hearing none on to roll call please Mrs Walsh hi Mrs GRE hi hi Mr hi motion passes uh the superintendent recommends that the Groveport Madison school's Board of Education approve the Ohio h-s SLC Health Services pathway overnight trip as indicated in the attached form so moved second Mrs doger as first and Mrs Gray as second on to discussion and this is for what was this for hard to read it he Health Sciences pathway overnight Tri to roll call please hi Mrs Gray Mr hi M hi and Mr hi motion passes superintendent recommends that the goport Madison school's Board of Education approve the Groveport Madison High School boys basketball and cheerleading

098trip to whittenberg University March 4th 2025 so MO second Mrs go bger as first Mrs Gray as second onto discussion SE track state looks like State uh no we we have uh our BAS our men's basketball team uh won the first Regional basketball game at Wittenberg and then played for the regional finals that was the late edition that we added um and then there was also a trip for practice on for practice so the fourth we competed March 7th on Friday we practiced at Wittenberg and then on Saturday we practiced and and um I didn't say this before but any trip that's over 50 miles or in some cases if it's an overnight trip which is why the one Health Services uh any 50 trip over 50 mile needs to be approved by the board

099and Mr SM mentioned uh CBS actually donated two school buses as Spirit buses to take kids along and we took donations and paid for uh I think 60 approximately 80 admissions 80 80 student admissions uh from donations those are from our staff but CBS donated the buses which that was a very big expense would have been that they gave to us so in the past they've always had who the show first were is there a reason we're not doing that because that might oh it is no didn't have the Sher rooms there because some of us have people who work for the district so we may have to if we don't know who it is I'm sorry I did not follow the line your statement what were you saying I was saying in the past

100we've always shown who the chaperons were not the students but who the chaperons the adults were and that was just in case any of us had an adult who was working for the district we would know so then we would abstain from the vote because we can't vote on that then so that's not listed here so I'm just curious why we're not listing that anymore these are these are our basketball and cheerleading programs right this a student and staff so like in the future can you go ahead and put the shopch down list them separately yes great thank you any other discussion on to roll call please Mrs W no Mrs Gray hi Mr B hi hi and Mr chrisan motion passes um just for a point of clarification there there were no Spirit buses

101or we just voted on the March 4th one is that correct that's correct sir that's correct there was only our teams are coaches on that there the spirit bus is what was added to Saturday which is the okay so I just want to I want to make sure that that was clear okay so the addition okay the the addition that superintendent recommends grp Madison school's Board of Education approve the grp Madison High School boards basketball and cheer League trip to witberg University March 8th my copy of the agenda is not showing it's there March for March 7th that was when the team practiced there so moves for March 7th second so this is for the this is the approved the boys Vel trip March 7 yes sir number 12 yeah and who who first second

102Lya Latoya and I second okay onto discussion that that was the day the team went to practice org so that's coaches just coaches and team thank you onto roll call please miss was hi Mr Mr Gray hi Mr B Hib hi I motion passes superintendent recommends grp Madison school's Board of Education approved the grp Madison High School boys basketball in cheerleading trip to whittenberg University March 8th 2025 second Mrs d burer as first Mr ker second under discussion this is the one that we had our students on the charter bus our team on the charter bus and we had um we had our student Spirit buses where we took volunteers and had teacher shering that I'm sorry I blended those together no thank you for clarification all right onto roll call please m w hi

103Mr gr hi Mr hi Mr hi Mr I motion passes can I speak out of turn real quick on these since oh I see some of them aren't P okay no they are and these in the future is there any reason why they're already passed events why they couldn't just be one motion or is there reason I would love for them to be a consent agenda yeah normally normally these would all be on a consent agenda would be one vote to address all of it we pulled everything out based off the board preference okay thank you uh the superintendent recommends that the grp Madison school's Board of Education approve the goport Madison High School senior class trip to Kings Island so second Mrs cger is first Mrs Gray is second onto discussion hearing none onto

104roll call please m w hi Mrs Gray hi Mr hi hi Mr I motion passes superintendent recommends grp for Madison school's Board of Education approved the Groveport Madison High School CH trip to Princeton High School and Kings Island so moved second all right this tberg as first and Mrs Gray as second on to discussion hearing none onto roll call please um Mrs W hi Mrs Gray hi Mr bar hi Mrs hi and Mr hi motion passes on to H treasurer's agenda yep let me hook up my screen okay Treasures reports there um so uh treasure reports for February uh our uh income coming in our total revenue is 4.86 million um our total expenditures are 7.8 million a shortfall about 2.7 million which again actually the numbers come in a little bit better than I

105had on my estimates so about 130,000 so I'm happy about that March March 28th we get our settlement hopefully so either March or April will be our big next tax settlement so but my numbers came in actually a little bit better about 130,000 more or better than my estimates uh receipts again um you know 4.6 million of it is State foundation and just to reiterate that what the resolution would passed that's why the state Foundation is so important to grow Port um you know and then cutting our funding in two years that that would that would be bad for so you're saying State funding formula that's State fing funding plan just so that they that expenditures same thing again 74.6% of our expenditures are for personnel and uh insurance and retirement which is very normal

106uh change for prior year so from previous February we did get a a big dpia $1 million um it finally supposed to kind of through the year but we finally got it it was a dump of $1 million so that was a big discrepancy in 1.04 um other than that most expenses stay the same from previous year purchase Services was a little bit higher just just because of special ad cost and some busing cost but other than that they stay pretty pretty familiar or pretty similar since uh February 2024 february2 that's a question since you brought up the um funding cost for special education really quick are we starting to see an increase on items needed for those Services very little very minimal okay yeah for some reason I don't know why but yeah but

107like we have a we increase students this year and it's still fun not going up so saying are the pricing the cost for for the services not yeah not not the funding I know the funding's going down I got that but the costs are going up like the what you would normally pay on average is not what it used to be a couple years ago like since postco I think the cost may be a little bit increased but the number of special ed kids autism that's and right now we're you know sending them to different different schools where as you see we had four or five special a contracts on there today yes expensive all right thank you y so just to be clear you hav't have you or have you not seen much funding

108change especially no if you look at kind of my five year forecast we may be going up 800,000 this year I mean I'll to pull up I me it's not a whole lot compared to what our salaries and purchase services and stuff's going on so when you're saying and this is why the resolution come out when you're saying we're going at 400,000 increase next year according to the plan out all estimates but then at negative 880 You're Expecting schools to grow for it anyways to run on less money for this year than two years from now yeah I was referring to she was asking about the special needs yeah but our our special increas are increasing because we have more kids with autism and special ed needs thank you y um my next item back

109theard meeting that is just uh I'll read the treasure recommends that the gr for Mass Schools Board of Education approve the resolution accepting the amounts and rates as determined by the Franklin County budget commission uh this is a well I guess I first and second first second this first Mrs I'm sorry the last part came across this as well I guess any first and second first yeah I was G to discuss it but I went on to first and second before I started discussing it okay thank you these are just yearly every year we have to do these rates for the Franklin County so this is nothing abnormal every year we have to do these thank you taxes any other discussion there's nothing out of the norm I on to roll call please Mrs hi

110Mrs Gray hi Mr B hi MB hi and Mr chrish hi right motion passes and I like that one I know one I like that one thing um on the Ohio checkbook I did go through all the schools and South Car City is on there um but all the rest of them are not like I checked Hillard it's only to 23 and then they stopped Hillard was August 8 of 22 Reynold May of 24 and Reynold has stuff in well Reynold has stuff in 24 but it's not accurate it's only half third they stopped doing it in 23 they only did 19 million yeah yeah so Reynoldsburg they stopped they stopped doing it in in 22 they did a little bit 23 and a little bit 24 but it wasn't full stuff that's they change

111Treasures rold for a but the rest of school districts in Fr County not right they never used except for that's all I have all right on to comments announcements and other business yes I have a few um we've already touched on one and that is the the meeting links that we uh we can work uh towards not overloading our meetings I think that would uh make us a better board and get along better um I do think there should be an opportunity to discuss uh uh to the public the our thoughts Etc on the treasur contract again all our deliberation was in the back and by the time we've gotten out here um it was 1:30 1:30 135 in the morning um I have one um one motion I would like to bring and um

112we um in the past year uh since I I arrived here we had a student that was threatened over to her her student age um with with gang rape we asked a lot of questions and the answers that we got um contradict uh what the family is saying and I have concerns I found in our board policy that the board reserves the right to investigate and resolve a complaint or reported or unlawful harassment retaliation regardless of whether the member of the school district Community or third party alleging the unlawful harassment retaliation uh or retaliation pursues the complaint the board also reviews the right to have the formal complaint investigation conducted by an external person in accordance with this policy or in such other manner as deemed appropriate by the board or its design which shall

113be in substantial compliance with this policy um I have no reason to have confidence that uh the reporting was complete um and Title 9 was followed so um and and i' I've asked and I've done and uh no police reports could be produced and I've have not been shown anything that shows me that we we did our correct diligence so I move that the board uh move to an independent investigation on this matter I'll second that but I would also add that um in our parent advisory meeting minutes we had a parent who very concerned that her child has not been treated fairly that was brought up in the meeting minutes um I think we would investigate that also you know the parent doesn't have to file a complaint the board can over rule that

114and say Hey There is some problem here so I think we should have an external investigation into these those would be two places to start if if we could keep this my motion as it stands and then we can address that or potentially give the district an opportunity to um to provide the investigative details into that um I think we've got them that opportunity here so I I would like this motion to stand as read and then if you would like to bring a separate motion I'll withraw my Amendment then I'd like to um make a motion for a five minute recess um before we vote on these motions um that would give me time to look at our uh board policies as well on this so make a motion for second a five minute

115recess I would say that the policy just so you know is acaca slac and I think it's and if you're looking at a PDF I think it's yeah second paragraph I don't know on to roll call please m w hi Mrs Gray hi Mr hi hi and Mr chrish hi all right it is 8:53 we are adjourned for a 5 minute recess e e e all right it is 9:01 we're back from recess we have uh let's start with Mr kersner can you do you mind re saying your motion all righty you have a copy of it though to share with the board um no I will read the policy and uh try my best to restate the motion the the board reserves the right to investigate and resolve a complaint or report of unlawful

116harassment retaliation regardless of whether the member of the school district Community or third part party alleging the unlawful harassment or retaliation pursues the complaint the board also o reserves the right to have the formal complaint investigated investigation conducted by an external person in accordance with this policy or in such other manner as deemed appropriate by the board or its design which shall be in substantial completion with this policy regarding student H uh of which the board is aware um I feel that the uh information provided was not complete and the investigation was not thorough and therefore I move that the board um employ a um or engage a outside investigator for this matter a second all right Mr uh Krishner was first Mrs Walsh second any discussion oh yeah I'd like to know what um

117he found out in your reading of the policy it seemed like it was a little mini board meeting going on no it was not a mini board meeting um and we're going to go on to to voting here in a second well I I'd like to say that even though I think this has been completely and fully investigated I welcome the chance to have an outside person come and do this we'll have the district's expense to do this to confirm that what has already been done was done appropriately what was able to be shared was shared with board members and I'm going to say that some of the things stated publicly here are patently false and and I think that there are people aware that making ply false statements to the public so we can

118have an outside investigator do it that's great I just I I'm sorry uh could you clarify what you believe is patently false uh well do you want me to specifically say sure you you've repeatedly said gang rape that is not the case you've been told that it's not gang rape the comment was gang bang I've given you other details about this of what happened that students were disciplined and things have taken place and and there have been other things you've asked for that I've told you in writing that you had did not have legal authority to get that information so the only thing that's been withheld are things that are legally required to be withheld because you didn't have a right an education interest in that information so I I I don't think it's appropriate

119to say false statements to the public and paint a picture that's not accurate right okay I appreciate your your your Vantage Point but let me clarify this if if you say to my daughter that you are going to gang bang her and she's not interested that is gang rape you can call it whatever you want okay they did and you don't know that you know what you heard and she knows what she thinks she heard so it's a different vantage point it's not a patently true or patently false thing okay the child believes she hurt call the question s about student I I would like to call question I'm going to call the question on to vote please call the question is not intended to silence a board member I understand comtable with the convers

120he has a right to have a five minute discussion on this m Walsh I'm not here arue I just said I was accused of making false statements and I just simply attempting to clarify opportunity to speak you major statements it was brought up that they thought they were false that's fair I at this point we just at this point the goal is for the board to get the investigation and I just want to make sure we get that address but I understand everyone make the at this point it's a lot of back and forth and at the end of the day the goal is to go ahead and get the independent investigation um voted on by the board and for us to um get that scheduled thank you on the roll call please Mrs Walsh

121hi Mrs gr hi Mr hi Mrs hi and Mr I motion passes on to uh we had a second um motion by Mrs Walsh Mrs Walsh if you uh could please oh withdraw okay all right any other comments announcements or other business I do number one happy birthday to Mr Adam Coler I thought I was looking away like almost he is 50 years old today that means after this meeting we're going to cut him in half and count the Rings uh also uh middle school north and SEL Elementary School are recognized with moment momentum award that means that their performance index increased by at least 3% and their value added score was four or more stars so congratulations to them uh Tai's most recent mainly news talks about this and talks about lot of things

122I think it's a a great newsletter that has gone out uh we had a wonderful state of the school yeah I don't know that there were as many must as many horse puns in in this episode okay okay okay uh state of school celebration this last week went very well we had a nice turnout uh I think um the families enjoyed it it was a very positive event along with the Black History Month celebration last month uh we also have her story coming up and I don't want to misquote the date is it the 18th March March 18th the her story event at the high school um and I don't I think we've put this in the bookmobile I don't know if we've talked about this here bookmobile I think we put this in the

123board update I don't know if we talked about it here but uh we our construction class who built a tiny home last year is turning uh one of our old buses into a bookmobile and we're actually going to submit that to osba uh as a as a student work that hopefully we can have that go down to Capital again and last thing I would say U to Mr kushner's comments a little bit ago about making our board meeting shorter I would love for the board to consider going back to using the consent agenda it's in our board policy it's a best practice if there is I mean taking individual numerous votes on things that are somewhat automatic you can have discussion even with consent agenda uh I know that we have gone away from that

124and pull all those out as individual items but I think that would save us a lot of time if we went back to that yes and I would like to make a motion to to do that um to go to a consent agenda rather than voting individually and if an item needs to be pulled out it can be pulled out and voted on separately second okay I have uh Mrs Gray as first Mrs D Burger as second on to discussion please and real quick just because I has right to stand we motion to reinstate cons cons agenda yes I think um having things like the trips in there would be fine I don't think the meeting minute should be in there and I don't think um contracts that have dollar amounts on them should be

125in there so can we kind of do a hybrid consent I would just say really we're we're agreeing to try it again but we're there really is no need for a motion and really nothing is changing we create the agenda to to the will of the board and then if someone wants to pull out they can pull it out it's always been that way so I agree yeah we still have the motion on on the agenda here first second that uh Mrs Gray was first Mrs doger was second okay uh sorry roll call please Mrs Walsh no Mrs Gray hi Mr B hi Stella burer hi and Mr K obain all right motion passes any other uh comments announcements or other business yes I have one I'll be real brief um I would like to

126go more in depth in this but I don't want to at this time in interest of time um when we had the osba I went to a a conference on board committees uh Toledo presented and uh there's a lot of value in having board committees one of the most important is our policy committee um we've passed on a lot of policies we should have um simply because we haven't put the time into it but when I went into the board policy that I quoted tonight and many board policies um they aren't properly delineated they are in Conflict they conflict with each other this particular policy I can't find anywhere else in any other district with the osba so I don't know how it came to into being but I can tell you if you try

127to sit down and discuss policy with another person uh it's almost impossible because there are no page numbers uh there are no paragraph numbers um so we definitely need to improve our improve our board policy had we stuck with a policy committee I am convinced that we would have been through the entire policy book by now or close to it and I think we need to rededicate ourselves to that and also um the support of other committees that would help us uh be more prepared for these meetings and not have to spend so much time one of the things that too pointed out was they think anything beyond two hours is a long meeting and their meetings are short because their policy committees get the information before the board in an organized fashion and everything

128is reviewed ahead of time and it just helps streamline and the superintendent said basically uh it allows the board as he called it to do the grunt work and uh free up him uh to uh do the larger projects are in front of them so that is it thank you yeah I I would follow up on that John I think we should have that on the agenda for the next meeting can we commit to that and we can review policy BCE and we can review resolution um that was passed at the January 22nd maybe uh 2023 uh for the policy committee and the student advisory committee I can get more information to you can we commit to Mr President sorry writing notes here you said BCD policy committee and student advisory BCE you want on

129the next agenda if you would like we can put on the agenda BCE yes right and the resolution to establish the student advisory and the resolution to um establish the board the policy committee and uh we also had a resolution to have a facilities committee add that on there too I guess they're all committees do we I don't believe we ever did pass a resolution to have the parent advisory committee so how about how about we have a discuss there how about we have a discussion of committees is that fair okay all right we can there we go thank you yep all right let me just write that down real quick any other comments announcements or other business just that we had our student advisory committee for the elementary school and um some good news

130on the um I ready versus the I can't think of the name of it again but they call it it's something else though what's the name amplify amplify um it was funny because at first they started out with the discussion that they did not like amplify well what it all boiled down to is that they had to do two clicks rather than click they had to click out of I ready to go to amplify um but the great thing that came out of it was during the discussions it was determined that the students I'd ask all the students okay how many was on I ready last year and now you're on amplify this year everyone rais their hands then I ask him okay have your grades improved since being on amplify and all one out

131of the 24 s grades improved and that they have felt that they have learned a lot more that they love how it's very interactive and so um that was really good to hear you know as a board we approved moving to that and it was very good so I thought I wanted to sh that so that you could hear that what you brought to us is working so um but it was really good and they wanted to talk about their cell phone policy next so they want the cell phones out of the classroom so excellent thank you the only thing I want to add is that the burger book scholarship will be opening up in on the for the high school graduating seniors on the 24th of March so I'll be getting Mak sure Mr

132David off has everything he needs but wanted to let everyone know that if you have graduated in gopt Madison High School senior they should consider applying thank you all right anything else yeah I wanted to ask about the women's we're having a women's I got something an email about it but it didn't have an agenda like who the speakers were and all that is that something I don't I don't know's doing that Jamie could you please look into that for me and I would love to have an agenda of the speakers that'd be great thank you excuse me board president I'd like to make sure we had definitely recognize and you know we do a lot here but it hasn't been uh 40 years since our boys bars City basketball team made it to the

133districts and then it's been over 90 years since they made it to the Regionals and they won the first round of the regionals but the main thing is what that does for the entire community and how the community came around to support there were so many donations we were making sure the kids and the cheerleaders were fed the players were fed the school Community really came together it was outstanding there was almost 60 staff members there 60 staff members drove all the way down there to watch the basketball game and it's it was just more than a basketball game it was just so much pride and I I do want to give a shout out for Mayor West Camp he didn't miss a game he came to everyone he drove all the way and he's

134probably one of the biggest fans but it's just the amount of pride there's so much Cruiser Pride it was it was amazing to see and it really makes a difference for our community could we something to have them yeah we we'll be bringing we'll be bringing them in in April yeah okay okay thank you perfect one more thing it's a part of the community I just have to say this that the Madison Township police and fire and the gr Port Police escorted our kids to the freeway each time they were more than happy to do it and and it was like the highlight of their month they they loved it tremendously and they all thanked us a lot but we can't thank them enough excellent all right any other comments not on to item J

135can I get a motion to adjourn Mrs D who was first Mrs d and then Kathy second okay all right and then Kathy second yes Mrs Walsh all right all right H roll call please uh M Walsh hi Mr Gray hi Mr B hi Mr DB hi and mishner 918 it is 918 we are a jour e e e