001Um, we're in approval of agenda. What do we have? Any additions? Uh, resignation retirement. >> And that's it. >> Y. >> Anybody else have anything? >> Motion to approve as amended. >> All right. We have a motion. Second. All in favor? >> All right. Consent agenda, >> comments, questions. >> Motion to approve the consent. >> Okay. Motion. >> Second. All in favor? Perfect. Mr. Shley, you're back, sir. That's looking way down there, but okay. Good evening. Here to present your 2025 uh financial audit. Um I was out here right over a month ago. Presented or finalized in October with the project out here late September, early October for the field work. Everything was was great like usual. No issues working with Kaylee and her team as far as going through everything. Um no difficulties counter
002any audits, no screws with management. Um I had my normal journal entries. Um really they're not really mine. One of them is accounts payable he gives me that she doesn't include in her financials she gives me as separate and I include in the audit as required. Um and then held checks for payroll. Same type of thing. She gives me information I make it as part of the audit as required to back it out as incumbrances versus an expense during the period. And I had one um incumbrance from last year that I can't remember if it was either canceled or wasn't completely paid is carried over. So I had to make a small adjustments for that um just due to the timing of that but otherwise no adjustments to the financials going through things. So that's
003that's always good to see um as far as actual adjustments and that that kind of stuff. So um audit itself pages one through three after the table of contents is the audit report. Um this is my responsibility these three pages the rest of the financial statements the footnotes controls your basic accounting is is your responsibility. um based on basic accounting. Those who are newer don't remember from past years, you guys choose the regulatory basic accounting pass that gap waiver every year if you not do a gap fin statement which 96% of all municipalities in the state of Kansas do the regulatory basic accounting if you actually do a gap audit report. Um just not worth the time, the effort on both the you know finance team as far as what you guys have and the
004audit goes. So the first couple paragraphs there discuss adverse opinions um for GAP. We're not worried about that. That's required to be in here, but we're not worried about that. The third paragraph down on page one is the opinion for the regulatory basis. It's unmodified. Everything is fairly stated in all material respects. Clean opinion um means everything is where you guys want it to be. And that's where I always like to see it as well. It means the audit has gone pretty smoothly. So, um, jumping past that, we're going to go to page four, kind of play these a little bit. This is your soul statement. This shows all your funds in summary form, any unencumbered cash, you see, it's expenditures, any unencumbered cash, any accounts payable, are incumbrances in the second to right column,
005and the ending cash as it relates to what's in the bank is the far right. And a little bit down below shows the breakout of what's in the bank or the candidates municipal investment pool shown below. What we look for on this page specifically is the far right hand column or the getting any unencumbered cash column. If there's any negatives, you'd have a cash violation. Everything's positive. Everything looks, you know, relatively healthy. Um cash overall just over a million dollars, $1.3 million from the beginning of the year. Um and a lot of that just due to timing of when you have money coming in, when you have expenses going out. But um it's always good to see you know great you know having positive cash to go ahead and fund for the next year um
006when you sometimes have to wait on money to come through for grants and that kind of stuff. So um everything's looking good there as far as what I can see. Page 12 is um your summary of actual budget. So any fund that has a budget shows up on this page and we compare that actual expenditures adjustments for legal max or budget credits compared to actual budget. And what I look for on here is the far right hand column if there's any posit Lastly that might change for next year is page 37 and this is kind of a summary of of the whole audit as far as both the financial side and the single audit side. If you have the single audit has had them for years um which is federal funds received and and expended
007during the year and that's what your audit on is what you what you expend what you spend during the year. Uh this kind of a summary as far as the financial statement piece at the top adverse for gap which we talked about unmodified for the regulatory basis no weaknesses no significant deficiencies noted no non-compliance and same with the federal award piece in the middle I audit the child nutrition cluster as your single audit this year um and it's right there it says type A programs or threshold is 750,000 that was for June 30 2025 time your June 30 2026 rolls around threshold is a million dollars and you guys had $914,898 of federal expenses during 2025. So if you stay below a million, all that has to do with, you know, food and different grants,
008that kind of stuff that comes in. If you're below a million dollars of federal funds for 2026, you will not need a single million. The threshold went up from 750,000 to a million. So that'll cut out some work on my my behalf and some expense on your behalf. So um you still have to do everything you need to do as far programs just you may not need you may not need a single audit. So and then some years you've had two based off of what you guys had but all depends on you know what kind of programs and grants you have and that [snorts] kind of stuff. So possibly good news for 2026. So um that's kind of the audit more detail than usual but information you need [snorts] to know. Any questions concerns thoughts?
009>> Thank you. We appreciate your timeliness and working with Katie and process. >> It is. It is. She makes it easy. So, it's always good. >> Thank you for being here. >> Thank you. >> To accept the financial statement. I make a motion to accept the financial statement independent auditors report as of June 30th, 2025. >> Second. >> Motion. Michelle is a second. All in favor? >> Thank you, sir. Thank you guys. >> Okay. Uh 5.0 know employment personnel. Do you need any attention? >> I do. >> How much time do we need? >> Let's do 30. >> 30. >> Sorry. >> You want to do 20? >> 30 is probably good. >> Okay. I figured 30. >> Sorry, I was just looking for the right page. Mr. President, I move we go into executive
010session to discuss personnel pursuance and all like the personnel exception under TOMA and the open meeting will resume in the boardroom at 6:38 with Floy. Motion >> Second with Michelle. All over. >> [snorts] >> Can we go 15 whatever that is 16? Yes. All right. Smells coming in here now. [laughter] >> Okay. 6.0. Administrators. Did you say you want You said you want to start, didn't >> Absolutely. >> It's like having your dessert first, right? [laughter] >> Oh, I'm sorry. I'm sorry. Oh, never mind. >> Make a motion to approve the first report as presented. >> Okay. >> Second here. All in favor. >> All right. >> Mr. >> Uh, November uh was very successful time at the high school. Uh we had a lot going on. Uh I would say a very welldeserved break.
011Thanks break for both students and staff. Everything's been going on there. uh things have been rolling and of course now we're into the winter season and everything going on with there. So currently we've got a tournament going [clears throat] on at the building. So that's why Chris isn't here. Uh we've got a basketball tournament this week. We've got wrestling going on. Kids are getting shipped off uh across the state coming up for some major uh out of town tournaments. Um so we've got a lot of good things going on. So, if you take a look at the newsletter, it gives you a laundry list of things that have gone on in the classroom as well. A lot of projects have been kind of getting wrapped up as we're preparing for finals. Um, so this is
012going to be kind of a high stress time for a lot of our students with finals coming up. So, I do encourage parents to uh help support the kids, make sure they're getting the food and the rest they need uh so that we can finish out the semester strong. Please reach out to staff for any reports and speak to teachers if there's some concerns in the classrooms. But I'm seeing a lot of success. Uh goal number two is kind of related to that and you guys have had the up received the update for that from the high school. Uh we are really focusing in on student engagement in terms of student achievement, making sure the kids are are learning in the classroom and getting what they need in the classroom. So we we've really focused
013on amping up instructional strategies, aligning to the instructional framework and ensuring kids are being in the classroom setting on a consistent basis. So obviously that you guys complete agreement with that. So that is something that I've taken initiative of addressing with the staff on my weekly emails that go out to them. So uh you should be seeing an increased level engagement um every time you step in that classroom. So these these kids are learning on a day-to-day basis as the semester is rapidly closing as as long as the semester seems to be. It flies by and I don't feel like we have enough time with the kids in the classroom to accomplish everything that we need to, but our teachers working hard and are getting there. So, we anticipate a strong finish to the semester.
014Um, so any encouragement you can pass on to the students, we appreciate that. I'm sure they would as well. Charger of the month. Yes. Uh, so got to celebrate two staff members of the high school uh today. Very excited about that. Our student is Aninssley Johnson. Uh she is a very bubbly, positive kid. Uh very upbeat, inclusive. Uh she doesn't have a problem seeing that somebody might feel like an outsider and bringing them in. A lot of the feedback we received uh was was great. Um and very descriptive with her personality in terms of her positivity and how infectious that is. And what was >> effervescent? Yes, she was effervescent, >> diligent, >> studious. >> Yeah. >> Um, she was like, "Look at all these words." >> Yeah. [laughter] >> It's like these are your
015new vocab words. Go look them up. Effervescent. She's like, "How do you spell that one?" So, >> and she is not a a boisterous and outgoing individual. Uh, so she was very grateful and appreciative to know that staff see her >> and they see what she does in the school. So that was a very special moment talking with her about that and for her to hear all these positive comments and >> it was one of the most uh just >> little raw moment with her. >> It was it was really good. >> Yeah, it was good. >> Then on the staff side uh Erica French uh received it for certified staff at secondary level. So very grateful that she is back with us. The work that she has done in terms of getting our IPS
016uh rolling and more robust and then she's been vital with the data and implementation of our NTSS as well. So the success strategy interventions that we're supporting the students that demonstrated some deficiencies to help elevate them. So, she has been a tremendous support uh with our students and staff and she's also taken on additional things like um independent studies. So, she's been helping our students with their Allen County work that they have online programming that they're working through as well. So, she's she's hit multiple roles and is just tremendous. So, well deserved this week. questions for the high school. Anything? >> I >> What's that? >> School out early in the mall. >> Yeah. Yeah. Okay. >> Uh so yeah, uh yesterday and then tomorrow we have dismissed school a little bit early for the
017basketball tournament. >> One of the few days you're the most popular guy. >> Yeah, exactly. [laughter] >> How did it go yesterday? >> Did everything go smoothly? >> Absolutely. Yeah. Uh everything was up and running. Chris is very he's >> I mean was that everybody found their way >> we [clears throat] didn't have success strategies [laughter] >> yeah and reduce trail time and it didn't bother the kids to to have that cut out a little bit so >> but we still made sure that they got all the classes in schedule is funky and had a lot of questions like wait which which class what time >> um oh and I almost forgot we had an additional celebration uh we had a special assembly on Tuesday to celebrate two of our seniors. >> Uh so we
018had uh Vanessa Roberts get a full ride scholarship to Emporia State. She won a competitive uh scholarship competition and then we had Alex Struther uh get a substantial one up to $48,000 for another scholarship related to STEM related education field. So >> two years in a row they've got that full ride scholarship at trails. >> That's awesome. So our kids are doing a great job of promoting themselves and what they're doing and why they are a worthwhile investment in their postsecary venture at 40 state. So that was a great celebration as well. >> [laughter] >> that I know has been a whirlwind. Like Kyle said, it just flies by. Had a lot of events uh going on. We had um the Veterans Day assembly on the 11th had a great uh turnout for the Veterans
019Day. Uh kids did some uh special presentations and uh our guest speaker in. So that went well. this year that and I may have mentioned this last month, but the the kind of the twist on it was that our FFA from the high school actually reached out and wanted to serve a breakfast. So, they served a veterans breakfast before the assembly. So, they showed up. We uh and many of them invited it was like supposed to be veterans kind of plus one. So, I was expecting their spouses to come. Most of them actually had their whoever their student was they were with come down and eat with them. So, that worked out pretty nice. Um, followed that up a couple weeks later with our Thanksgiving dinner, which was a first for me. That was kind
020of a cool event. So, sit with the kids and visit with them. My group was really quiet, I think, because Flory learned a lot about what my names are called. [laughter] >> Mr. Watermelon. Hello, Watermelon. A couple minutes old. [laughter] >> Just kidding. They were all good. >> It was fun. No, it was fun. and uh Miss Burgett and Miss Rice and the StuCo kids uh did a great job helping uh serve that call. Um our KY Club went to a leadership conference this month. [clears throat] You can read about that in the newsletter. Um I enjoyed that we had our fifth grade band got their first concert out of LA. Uh it was kind of cool. They uh those of you that had band kids in [clears throat] the pasture have seen it, the
021parents come and sit behind their their kid and get to kind of see what they're doing and play. So that was that was a fun event. Then we got a bunch of concerts this month going on. So then fourth grade tomorrow and sixth grade went last week. So been a busy busy musical time going on. So seventh and eth last week also. >> Oh yeah. >> It's been busy. >> So um on our board goals um you know we've been really focusing with the lit labs and trying to work on those reading scores and getting those up. Those have been successful. Our kids are showing great growth in their their progress monitoring stuff and and really our kids are enjoying in the benchmark groups are doing a lot of like novel type stuff where they're
022reading novels together, teachers are reading, kids are reading along and uh a lot of kids seem to kind of be enjoying having a book in their hand and reading instead of being on devices. So, it's kind of fun to see. Uh we're in the middle of fast bridge testing. So, we'll see how things are going uh this winter fast bridge break. Hopefully, we're seeing some improvement on those kind of things. Um, one part of that board goal, and I didn't put it in my write up, so I just kind of wanted to mention it. One of those, I think it was 2.9, um, talks about getting participation numbers over 80%. And so that's a goal we've actually met. I think we shared earlier this year, we were at 90 I wrote it down, lost it,
023I lost it. We were at 95% of our seventh graders are involved in an activity or athletic. And, uh, 81% of our eighth graders are involved in a athletic activity. We just had an eighth grader who sign up that used to be in band and wasn't. He just moved over. So that even pushes that up a little bit higher. So those are those are great numbers to see. Uh and then I want to talk about all the activities going. >> Yeah. Uh lots happened uh since the last meeting. Our our seasons are super short at the at the middle school, so I had to write some stuff down. So, girls basketball, uh, eighth grade, uh, finished their career 32 and 0 over two years, back-to-back league champs. Uh, that was November 21st. Seventh grade, girls
024basketball finished third in the league this year. Not bad for a bunch of wrestlers. Basketball, pretty good. Uh, boys wrestling, uh, had a good season. We had 17 wrestlers out. Uh, they competed really well all season at league. They finished in second place by I believe it was just two points, right? Or two and a half. So, they were they were right there second place at league. Uh boys basketball and girls wrestling uh began last week. They've been practicing uh or boys basketball has been practicing. They tip off their season January 5th. Uh girls wrestling actually started their uh competitions this week. We hosted um Wellsville Prairie View and Omega on Monday at CAC. So, that went really smooth. They wrestle tomorrow at Burlington and then they finish their season next Thursday already. So, >>
025it was fun to watch Junior High girls wrestle. So fun. >> Yeah. >> Loved it. >> It was fast, too. That like they move through those matches. >> Yep. We were in and out. So, >> one minute. One minute round. Yep. >> And our charger of the month this year, this month was Daxton King K. [cough] Second month in a row. Our our charger of the month came out as Greg Waters class. So, um we must have stacked her class. was a really good [laughter] accident. Uh it was reported just a great kid, hard worker, helpful with his classmates. Um he was very stoic and very uh he seemed very quiet about the award, but yay. >> Yeah. Yeah. Yeah. So yeah, the the student that won it last month and there was kind of
026like going so yeah have their own little club. >> Okay. Um, we have also had a busy month. We are in the middle of our music concerts. We had K1 um earlier this week. They were the most precious things you could have ever seen. Um, it was so adorable. And then we took those students to Brookside today and they performed for the residents there. Um, Ashley Ball took some pictures and shared some video with me and it's just so heartwarming to to see all of that and the kids interact with them. Um, we need more of that in our lives. I think >> we will have our second and third graders. They will perform next week. Um and then we will wrap all of that up and then she will be on to new and
027exciting things. Our music teachers phenomenal. Um we are also in the middle of our fast bridge testing. Um we have completed our most of our math testing this week and we'll roll into reading testing next week. Um I am so confident that we are going to meet our wig. I already booked our reward for that. Um we're having a mag a magician come in and perform for us. Um, I think that's something the kids don't get to see a lot, so they're very stoked about that. Um, let's try and see what else we have in here. Um, we also will have our um, Christmas feast coming up. That will be next Wednesday. That will be second and third grade. We always split those because we have so many guests come in. We did K1 this
028time for Thanksgiving and we flip-flop those. We usually add about anywhere between 150 to 200 extra people in our building for lunch. this last time. I got to give a huge shout out to our kitchen staff. It went the smoothest it's ever been. We have a phenomenal kitchen staff there. They've done such a great job. Board goal two for us. Am I that boring? See, doesn't look um board goal two. I tried to put new things in there just for what we are doing. So, something new we're doing this year um under increasing student learning opportunities is IPS with our specialists teachers. Every quarter we focus on a different grade level. And so this quarter is second grade. We are actually partnering with the high school next week. Um the financial literacy class is coming
029in and they wrote books. Um they took like financial lessons and turn them into children's books and then illustrated them and they're coming in to work with our second grade groups and share that information with them and then do an activity with them. So, it's really fun to partner with the high school whenever we can and then um they get that 20 days of individual plans of study based on whatever standards they are each quarter. So, that's been nice and just another [clears throat] learning opportunity for them. >> I'm going to chime in on that really quick. So, one of the examples is they were supposed to model after a children's book. So, one of them is the three little investors. [laughter] >> You should definitely get one to come present to the board. >>
030They were super cute. We did a tour of the high school this week and they stopped us and showed us their books and they were um for analyzing [cough and clears throat] improving current students like achievement levels. We always do our wigs, we set them, kids set them, we have our wild permit goals, we have classroom ones and then we have our building ones. But in addition to that, what we have done this year is Mrs. Crinky has partnered with the state department um on the prism model which essentially means she is working handinand with the state and um KU as they look at interims and how those are beneficial for kids. What changes do we need to make, how we can use them to impact our instruction. Um the last meeting I was absent
031but Mrs. Floria was able to sit in and Mrs. Greek has done a great job with this and is really giving them feedback. Um that I think that they're listening to and we'll make changes. For example, just one of them um being like in third grade when we get to the state assessment inters. They have a variety of ways to answer the questions. Sometimes it's drop down, sometimes it's crossout, sometimes it's multiple choice, sometimes it's fill-in- thelank, sometimes it's um more than one answer. And so there's so many choices. And one of her feedback suggestions was, "Could we scaffold that in as the students get older? That's something very overwhelming for first-time test takers." And they were like, "Wow, that's a great idea." Um, and so I think that they were really listening to her.
032Um, they came in and watched her give the interim. They're talking about how we utilize the data. So, this has been a great partnership for us um, as we dive deeper into interums and how they help us prepare for state assessments. Um, and then the last one I wanted to talk about was we do all of our walkthroughs. I wanted to just highlight for us that we have really been stressing obviously urgency to education but using our curriculum that we have provided for them to use. Um and so as of 12 2 so December 2nd um between Carrie and I we have done 96 walkthroughs and 88% of the time so 84 of those 96 walkthroughs we are always seeing them utilize our curriculum and that's also knowing that sometimes I go in there during
033unopportune times or it might be just something that they've tweaked or had permission to do. But I felt like that has definitely from 30 years ago to the time we're at now, that is just a drastic increase and I think we're seeing changes in our test scores because of that. >> Um so that's December [clears throat] and then we ranked it in for charges of the month in my building. >> Um we had classified and then we had the prek through five and then we also had the the student. Um so I'll start with classified staff. That was Stephanie Banister. um never replace Megan when Megan left us, but she did a great job training her up and Stephanie has just embraced this role. Um she has been a great face of the front office.
034She um is always learning, always asking questions, um helping the staff whenever needed. And so that has just been as e could never be an easy change, but it has she has made it as easy as possible for us. And so we are very thankful. I came in. Um I was at a meeting and so I missed her announcement and she was so excited that she was like screaming and she's like, "Look, YOU LOOK WHAT YOU MISSED. I HAD TO DO MY OWN DRUM ROLL." [laughter] Um so I had to hide it from her cuz I'm sitting there using her phone. She's looking at me and I'm like and the classified and I say it. She's like she's she's this close [laughter] to me. She's like >> she was so very excited. She is such
035a hard worker and she's a person that will take on on any task and she's not afraid to ask questions and learn how to do it. >> Um, our certified staff member was Ann Fall. Um, essentially the embodiment of an is just that she's a charger. She supports the Chargers. She's a great teacher. She's at everything. She's she's a Charger at every level. Um, even tonight she actually just messaged me and she was like, "Hey, I'm working the scholar bowl." um she was asking for some help with some things, but she is at every event supporting those kids. Um and I think all of the kids know her and appreciate her and we are just so very thankful. And you know, she's a great teacher. She's always with those kids. She has relationships with those
036kids um inside and outside of the classroom. And so it's just it's >> we've got to love her. She went from PAR did that PAR to teach program. She switched grade levels last year. She head coached for us this year. So we we >> she has not told us no yet. >> She has not. She's a yes ma'am. >> She is. So she's she's done a lot to take on just a variety of roles. So >> and then I saved our student for last. Um our student of the month was Oliver Combmes. Um I don't know if you all know Oliver. Um but first and foremost, he is a boy's boy. He's a rambunctious little boy. I think everybody who meets him loves him. He just has the smile and the personality and everything that
037just embodies just a little farm kid that just loves life. Um Oliver has also experienced significant challenges in his life. Um which had led him to be wheelchair bound. And so um he also won the perseverance award for us at school in the past because he has just it has not slowed him down. it has not changed his philosophy and outlook on life. And recently he has been working and striving to wearing his prosthetic at school more often. And I think probably every staff member um was moved probably to close to tears because we had the concert the other day and he said, "I want to I want to be up there. I want to stand with my class." And he did. And >> on the top row >> on the very top row. And
038um it has just been it has just been God's greatest gift for us to watch him go through all of these things and embrace it. And I'm sorry I'm going to get emotional because he if you don't know him, you need to meet him. He >> he is a phenomenal phenomenal person and we can all learn how to be better people >> by just watching him. So but anyways, so I had to save him for last but okay that was it. That was my person. You're up. >> Okay. Um, Scranton is um, doing great. Our preschool is thriving and moving along. We have had to kind of change things up a little [clears throat] bit this year with three teachers, but we've made it work with, uh, navigating three-year-olds, foury olds, at risk, special education
039needs and everything, and they've been really flexible this year. So, I'm very proud of them. We're still working on um integrating a good alignment of of teaching and learning to be kindergarten ready with our fast bridge testing using some of the um the uh the reading curriculum that they use in kindergarten. We use components of that and then our our new math that we use at the preschool. So they just were in collaboration the other day talking about all those things and looking at their data. So very proud of the preschool teams for continuing to grow and and and really push um those pre-academic skills as well as supporting students in their social and emotional learning which is a hu the biggest part of of preschool which is getting kids um ready for the routines
040of school. And then um from the district level as an administrative goal, I have um really taken a laser focus on teaching and learning and our ADC CAB has really tried to narrow down our focus and spending a lot of our time talking about instruction. And I've had Carrie really uh dive deep with our principles on thinking about what we're looking for in our classrooms and really engaging them in the instructional playbook that Dr. has developed as a tool and a foundational um I guess vision for what we are as as an instructional um institution. So the admin team and us we've our last two meetings were hard drive and instruction. We spent I mean we were there for four hours and um most of that meeting was about instruction and then um I have
041put a task on all of them that we are doing uh collective walkthroughs. So, we are walking through together as an entire administrative team into every building in this district. So, we can see teaching and learning from preschool all the way up through 12th grade. And we all do it together. We come out, we um talk about what we saw. Um you know, because we all see things differently than what teaching and learning looks like to us. So, it's been really good and eye opening. Um we've started at Overbrook, we went to the high school, we go to Carbondale next, and then we'll go to Scranton last. So, uh, that's been really good and eye opening for us to have good conversations and getting laser focused on instruction because, um, it's not where I want
042it to be yet. And, um, you guys, um, gave a lot of feedback to us on board goal two that you don't believe, you think we're making strides. We've put a lot of resources in everybody's hands. I talked to you about this in Friday notes that we've got all the tools we need and now we need to just do it. And, and I know that you guys have high standards for that. I have high standards for that. They have high standards for that. and I know our teachers do as well. So, we all have to collectively do this together and um have expectations of ourselves. So, we will continue to work in that direction and um I will I will hold them accountable. They will hold their teachers accountable. Our teachers will hold our students
043accountable and we'll do it all together as a team because that's what it takes. So, that's what I've got. >> Okay. >> Thank you guys. Any questions? Thank you. Okay, now we are at 8.1 reconfiguration discussion with HTK. Come on up. >> Welcome back. Thank you. there. >> Thank you. All right. So, uh, this first page has Carbonale. Um, this is what we talked about from the last meeting. This one item that we showed the parking and site improvements, that number was pulled. So that's shown instead of with the line through it. >> The other reds are they staying in >> the other reds are in right now. >> Yep. And then the high school middle school concept. Um all of those red items are in and the bottom left corner. I noted the two
044items that we took out the athletic storage building edition [clears throat] and the district office at the annex. So then class would be capital outlay. >> What's the total number now? >> Right at 26. >> There were a few things that went up or down um slightly. That's our costs are largely based off of square footage things. So I honed in the cost on laying out the the bus drive. So that number um I put like a little red minus sign. That number went down um because I looked at how to do that more efficiently to help with cost on that. The freezer number uh went down some. There was some overlap with this max room and the square footage that I had on the kitchen. So corrected that. The wrestling room, that one was
045the scope. We added the resting rooms to the project, but overall that number went down just very slightly um whenever we laid it out in this arrangement and then the middle school and number that one went up a little bit with just the arrangement having to carry that through to get out of those wrestling rooms. >> Can I just make a comment real quick? Can we change wrestling room to multi-purpose room? Yep. >> Instead of just putting because we just want to make that clear. It's not just for Wesley. >> Yes. Great, great point. >> So, we're doing quite a bit of renovation, like probably [snorts] over half of the classrooms at Carbondale, right? >> And then probably the same coming at the high school, well over half. What number do we have in there?
046Like is it contingency for anything unforeseen change order type stuff? >> Because you know we're going to cut through conduit or something's going to happen, right? >> And nobody can see. [clears throat] >> The each of these numbers have a 22% markup. They're >> 22 22%. Okay. >> So that is to cover the bond financing, the engineering. So six million >> in design and then um the soft cost. So like for doing the survey, we need to get a survey for that construction testing. Um so those are all expenses to the project, but averages out to about 22. >> Exactly. 22%. >> Yeah. >> And when you say So to me, I guess when you're saying the survey and the testing and all that, we're going to do that regardless, >> right? Yeah. >> So,
047is that half of the 22% stuff we're doing? Because there's there's a certain point that we don't know. >> Um, right. >> That's what I'm asking. It's like what what's our percentage for that? >> Just close that. >> Yeah. So, there's 5% usually is what I have in there for um the contingency >> and to pay for that thing, pay for anything like that. that would also go towards like the smartboards or some of that technology. A lot of times you don't want to put your technology equipment itself into paying for it over 25 years. Um and so that you would put in paper out a cap outlet, but those are still costs that you have. So furniture um is another one that you can reuse things or you could buy new if there's still
048funds available out of that 5%. out of the 5%. You're saying if we don't use it, >> right? >> Is 5% enough? >> Um, so as it is, is 5% really enough? Seems like 10% sounds like a more reasonable number to me. Maybe I'm wrong. >> Um, that's that's what we >> I mean, it's just a guess, right? Okay. >> That's what you've always done. >> Yeah. We actually so whenever COVID happened and we had 300% increase on some materials, >> we we used to only do 20% and we up that to 22%. So that we had two more percent to help with that escalation >> in cost, >> which helps on a long project it takes a year or two or whatever. Yep. I mean, how often does that go over 5% that you
049see? I mean, because it can happen, right? >> It it can um for >> I guess I'm curious if we run a bond for $26 million and unforeseen go 8%. Well, three extra percent is a lot of money. Where do we get that? >> Yeah, >> we have to That's on us, >> right? But there's I mean you can scale back on some other things um >> if you need. >> Well, I'm worried about running a building and we say we're going to give you this and you get this because of unforeseen. >> Does that make sense? >> To scale back is what scares me. >> when he spends $26 million I I want to have it real nice if that makes sense. So I'm not trying to argue with your percentage that you put
050in there. I just that's that's fair to me. I've seen it happen a lot >> for how we that was a extreme case when that happened. I mean over time 3% escalation a year is on average. We had a lot then and then it's been around 3 or 4% since that one year. Uh overall on track that's what we're in line with that 3% on average a year. So, um, every every bond issue I've been a part of, that's the range that we've been at and still to this day, >> right? >> I guess maybe I'm mistaken on that. You're you're talking about inflation of materials and stuff over the years. I'm talking about >> we remodel and we cut through the concrete and we find something we didn't know was there and it's going
051to cost an extra 20 grand >> and we do that 10 times. that what's am I not explaining that right what I'm asking >> there's I'm sorry there's both so for that 22% >> I have 7% contingency 2% for financing the bond 5% for escalation and then um the 8% then for design engineering and testing the right >> [snorts] >> 22. Yeah, that's 22. So, it has both a percentage markup for the unforeseen as well as the escalation. So, if your escalation isn't as high, that helps with >> and you have additional for contingency. Michael. >> Um, my I guess my question was it was sent to us in an email. Do you remember that number? off the top of your head. >> The first 24 million. Is that what you're talking about? >> Yes.
052>> Okay. So, when you guys came to our last meeting, we came in at 22 million and then we gave you a bunch of adjustments to come back with and now we're at 26. Do you have kind of what square footage total changes we made that led to that? >> We previously didn't have the wrestling room in >> Okay. >> So, that was that was add. >> So, it's mostly the wrestling room. Yeah. multi-purpose multi-purpose >> sorry multi-urpose efficiently high school budget at 22,750,000 >> that was sent on November 26th when was our last meeting >> the 25th >> so this was the sent I guess after our last meeting >> was it the one I sent issue that she worked on over Thanksgiving. >> Do you remember this? >> I worked to get the
053most efficient layout to get to to have the middle school high school budget at 22,750,000. >> But then there was another email sent. Yes, it was after. So, okay. Nonetheless, something was it could have been those numbers that you were just talking about at the beginning of the meeting then were a few of those made some little adjustments then. >> Okay. >> That was my only question. on concept day for the addition. Um, it those locker rooms, is there any ability to get an entrance from the ox gym into those or it just looks like they'd have to go through the primary gym down the hall >> to get to the locker room? Enjoy that. [clears throat] >> She just stuck them in there. >> [clears throat] >> I have like >> six other different
054arrangements of how that space could be laid out with all of those parts and pieces. This is what >> that's not >> was the most efficient layout. But that's something through the design of this that that shape and exactly where that wall is and what lines up can still change. >> I agree. I'd like to see them on the inside, too. What have we looked at for doing on the part of this where this is going to go over part of that ramp? Correct. >> Uhhuh. >> Have we looked into that or are we just saying this is what we're doing? We'll figure it out later. >> Um, so are the stairway is what we're planning to connect to and carry all the way down. So that stairway is probably um an addition. We're showing
055it within the wrestling room right now, but pulling that on the outside so that we can build that all the way down. So, I'm showing that we're taking out the ramp and putting in a stairway that goes all the way down and then exit. >> So, that's going to be filled in basically. Yeah. >> Would it be cheaper to do that or or just go ahead and cut that out and have a bigger basement in that area >> or do we even need the room down there? >> Is that making sense to you? You have two walls on each side. >> You're saying to >> you have a wall on that. So, is this this um this right here? That's the edge of the ramp, right? There's already a wall there. Can that be a
056basement wall and we just use that as a basement since it's already partially taken out and have more square footage or is it cheaper to fill it in? Does that make sense? >> There's not much depth. >> There's not a lot of depth there. >> Does that one go straight to the bottom? the whole way. >> We dug it up on both sides years ago and probably like 18 foot walls or something. >> I just didn't know which what would be cheaper because I know you buying the fill and putting it in. >> Uhhuh. >> Getting it out and haul it away. One or the other, right? >> Yeah. So, this building is on Pierce. So, we have to look at that to see if that makes sense. Like with >> the building you're doing
057is on Pierce. The >> existing building is on Pierce. Okay. >> So, if the new part is on piers, >> if that wall is on piers, then it can tie in. >> So, we know there's no way to know right now, I guess. [clears throat] >> But I like that idea. I mean, I thought that >> Yeah, cuz see that >> those are walls there, I thought. But maybe I'm wrong. And you guys had the original title. You got it. Okay. I just thought it might be a little bit cheaper square footage >> cuz to me you're going to have to do some work to fill in. So >> yeah, definitely that that sort of mindset all the way through this. I I don't want to be low and cut things. That's >> sure. Yep.
058>> Terrible time. >> Well, and there's some drainage down at the bottom of that, too. In the bottom of that ramp, there's some drainage there. That's right. That's >> some different stuff. So that's why I was asking the contingency numbers because that's different, I'm sure. >> Yep. >> Good questions. Okay. Um >> I don't I got from last time we was talking about the construction methods and we had the two different types the general contractor and the management at risk >> and you said on the contractor general contractor we have to take the lowest bid. Is that necessarily true? If references don't check out or we have a better value with a different contractor. >> It's the lowest qualified bid. So that's when you have to get into legally if you say that they're qualified
059or not and that's where that if there's a case that comes up and you know that they're not good [clears throat] I would just advise that you speak with your legal counsel on how best to >> because financials financials and experience and all sorts of stuff can play into that. Right. >> Right. >> Okay. >> Yeah. It's kind of similar to what we have to do when we do smaller capital projects over $20,000. If I have a state contract or a green bush uh purchase cooperative contract or whatever, those things are already vetted and gone through versus taking local [snorts] um bids and opening it up to the public and doing a closed bid process. They have different kind of um processes and pre procedures we have to follow. Um but you can take a
060local bid that's higher um if you go through if they qualify for these three um categories um like it's 1% over the bid it's um there's anyway I don't know if that has anything to do with the same process qualifications but um you can do that same process there but you have to meet all the criteria to do that um which we don't have that a lot because I usually bring you already vetted and approved state approved people so we don't do that often school process is anything. >> That's all I have at this point. >> Thank you guys. I appreciate. Thank you. All right. Um, that brings us to A2, consideration and approved bond election resolution. Um, there on that? >> Nope. is um there is a process uh for you guys to go
061through if you would like to call the bond election. U Tanner has those documents in front of you. Um you guys need to discuss if you are ready to do that. If we do that tonight, that puts us on the timeline for a March election. If we get that paperwork uh done and a a majority vote, then that will go to um send that over to KSC. Um and that will be that. Um if we don't do that tonight, then we will not be on timeline for the March election. We'd have to wait for our next um election, which should be in August. Correct. >> Yes. Anything else you know about that that we need to consider for >> just that if you move your date from March to August that's additional time of that
062escalation percentage. So the cost would increase slightly for that escalation time frame. >> What's the time frame in waiting? >> So the 5% is not good for two years if we don't do it March. Well, you just have six more months. So, it's like >> so two and a half years down. >> And when if it didn't hit tonight for the March, what would be the next date? August. [clears throat] >> It's August. Oh, to do the August. It's three months before then. So, >> May. Yeah. So, sometime soon. [clears throat] >> Okay. >> All right. Um, anybody have motion in a second? I don't have a motion at this time. And bae does. Go ahead. >> No. >> Thank you. >> Thanks. Thanks. >> We will go to 8.3 non resident. >> I am
063just giving you an update. I think I did this exact same update last year. January 1, we open up non resident enrollment um application. So as of January one, we can start accepting applications for the following uh school year. What we do is we put an application online, a Google form, and then people can start applying and there's that timeline for us to build uh our capacity numbers for May. We'll bring those to you for approval once we know a little bit more towards the end of school year about where we're at and our prediction, our projections for enrollment. And then um we review all those, get records, and then do those approvals uh at the end of the summer. So >> So by May, you'll have the numbers out. >> Yes. May May we
064have to get a vote from the board to approve the capacity numbers. So I'll bring those to you in May, but we wait as long as possible so we know kind of where we're at at the end of the year on numbers and what we're projecting for next year. So that will also help to see how many applications come in as well. So okay, that's it. No action, just um >> consideration for the future. >> What do you have for us? [clears throat] >> We had a meeting on Monday. Um I feel like the biggest thing is we are meeting with KSB the group of um board members and superintendent to kind of go over the process of with KB. January January 15th. >> Yep. >> You said January. It's crazy that we're in here.
065So, >> budget looks good. They get a lot of revenue in in December. Um get their assessments. They'll get CAT aid. They'll get some federal money. Um they'll then have to use that money though for quite a significant amount of time for expenses because they don't get as many of a lotment as we do um special education. So um but another one then in March um so they've got to watch cash and payroll and things like that very carefully and and spense expenses. So they are >> but that looked really good. I was very >> I was impressed. Any other questions? All we got. >> All right, we're journ. at y'all for coming.