001So 2.0 approval of the agenda. Have a couple things here. Have a 3.5 resignation addition, a 4.2 two employment personnel addition and at 8.1 executive session for negotiations. I'll make a motion. Second. I'll second it. All in favor? All right. Consent agenda. Anybody have any questions? [Music] Yep. No questions. No questions on the consent. Make all favor. All right. 4.1 uh personnel executive session executive session for personnel. Yes, please. 20 minutes. 20 minutes. 20 minutes. Okay. Oh, wait. Do you want that long? Do you want that long? Yeah. Okay. 20 minutes. 20 minutes. Okay. Uh Mr. Vice President, I move we go into executive session to discuss personnel pursuant to non elective personnel exception under coma and the open meeting will resume in the board room at 6:21 with Miss Pory present. Motion second. Second.
002All in favor? yelling. All right, on to 4.2. Any questions? I'll make a motion to approve to approve 4.2 employment personnel. Second. All in favor? All right. 5.0. I gave them the night off. Good for you. That's I never done that. I was like, don't you guys look incredible. I gave them the night off. Yeah. Um, if you have questions, if you have questions for them, I can bring them to them. I can just say that, um, summer projects are going. If you guys drive out by the football field, the concrete's being laid. We're getting, um, we have a lot of gravel right now because we're removing gravel everywhere. So, we should never have to buy gravel for a while. Got some gravel piles everywhere. Um, buildings are getting painted. I went to the high
003school and it's a new color. It's kind of a grayish instead of the white. So, it's a little more modern. Kyle walked me through today. Um, we've got carpet being laid everywhere. Overbrook, Carbondale High School. Um, Bettis could be here June 23rd to lay the new asphalt parking lot. Um, windows are not in yet. Those will be coming. Uh, I think all weights and conditionings up and running this week at the high school and the middle school. So, we've got people in and out of the buildings. I saw a ton of people already. Summer school at the high school has started. Credit recovery. Uh EFY is going on. Uh preschool back here's rearranging classrooms. We're kind of moving some people around a little bit. Um we're doing a ton of project work as ADA. We
004meet every week in the summer on Tuesdays. So we've done a we've done a ton already. working on handbooks right now. Crisis plan. Um getting our building needs assessments ready for you guys. Looking at budget stuff. Um personnel all should be settled and ready to go for next year. You guys have questions about what's going on in the summer. It's busy. Never shuts down. Lights are on. No questions. Okay. All right. 6.1 we got Yep. Um, I was going to bring uh a couple of bids to you for HVAC control systems. However, I have put that project on pause to put out a new scope to vendors. I got two very different um quotes back on those bids that were not apples to apples. And um based on that huge discrepancy in cost on the
005two of them and what the project scope looked like uh we're going to we have to make a decision on what scope we want to go with. So uh I'm going to do a little bit more research with Greg and DCS who did our facilities assessment and I'm meeting with um both vendors that um quoted us to talk about pros and cons of the two different suggested assessments on what we really need in our buildings for HVAC controls. One's more of a overhaul and the other one's more of kind of a fix what we've got. So, I'm gonna do a little bit more research and get a better scope to everybody and decide that that is an equitable scope for everybody. And they are voting on or bidding on exactly what the scope we want
006versus more generic just controls and whatnot. So, it needs to be a little bit more tailored to exactly what we want. So, I will bring those to you. Um, I'm meeting with one of them on Monday. Um, and I just met with the the one this week. So, I'll get those to you sooner than later. But I put that on pause until I can get I didn't want to bring you something I that I didn't feel confident in recommending with that discrepancy in price and project. Okay. Perfect. Okay. All right. 7.1 food service addendum and program amendment. You're upgendum with OPA is due yearly. Fake and I met with Jack um to talk about some suggestions on um adjusting the prices and submit an idea to us and we were going in thinking we're going
007to be headstrong and ask for a decrease and he presented us with a significant Yeah. a really great to our addendum. Yeah. Yeah, cuz they were going to be around 4 and I said, "We're not going to do four and uh you came in at two." So, so great. Let's do it. I think we just had to say we're not doing that. Jack Jack wants to take care good care of us. He's an ex- superintendent and he he's he understands our needs and so um I appreciated him sit down and negotiating with us talking through our concerns. We brought some concerns to them about um areas of improvement that we want. Um but we also brought some compliments on things we thought were better this year. Um and I I think they're willing to work
008with us on quite a few things to to improve food service. So and price point was much better. So yes, and I can sign the addendum or Justin if you would like to send the sign the addendum. Um either of us work so it depends. If you are okay with me signing it, I'll sign it and send it to back to OPA. It doesn't need a board member to sign it. Um and then the program agreement, we haven't had to redo our program agreement since 2019. So KSD and child nutrition and rewrote it. There were a few changes in there, but nothing um nothing that changes how we administer school year breakfast and lunch programs. They were mainly things like um making sure you use the right forms with a non-discrimination statement. There were I
009highlighted them just in case. They added a couple like refer to these different policies like seven CFR. They just made sure that you could had a place to reference their agreements. So we had to go look at like our federal procurement processes and our compliances and things like that. We already have policies in place for all of that. We just had to go kind of double check and make sure that um everything that was in there we already had. We called KSV about it and everything checked out. So So if that is good, I will send program agreement not to KSD for their approval. Yep. So we just need a motion to approve a motion to approve the addendum and the agreement. Yeah. I'll make the motion to approve the the addendum and the agreement.
010the motion. Is there a second? Second. All in favor? Thank you, Tasha. Thank you. Oh, and just another food service. I sent you an update about food service again today. The high school has a free site for anybody that literally drives by, wants to go eat lunch for free, can go eat lunch for free. So, we're going to put that back out. Oh, I thought it was It's not just high school. Just at the high school site. The other buildings are still going to remain the same. I know it's just Well, that only stinks because then kids can't walk. Yes, I know. But whatever. We'll take it. We'll take one free site. So, um for those that can get out there, great. Um the parents can go out, pick it up, right? You don't have
011to have the kids with you. How does that work? As long as I have like the parent guardian consent, that is fine. I just have to have that on file that the parents are picking up instead of the kids. Where do they get that? From me. And so they'll fill out like a little if they want to email when they come in. And when they come in, they will do all that with me. Okay. So if they show up, just parents show up, they'll be able to sign off right there. But what happens if parents work and then Well, they just have to do it once. Correct. Right. But I'm still saying like we have a lot of parents work Monday through Friday and maybe they're sending their daycare person to go pick it up.
012Absolutely not. Yeah, you can't do that. It is. They put out a fact sheet about daycarees. Okay. So maybe I'm not talking dayare. Okay. They're high school kids watching the kids. Oh yeah. I mean like that would be siblings. I'm babysitting some kids this summer and I pick up their food. Right. That's what you have to talk about first. No. No. Can Can you tell me what the service is? Um, summer food service program. Yeah. At the high school is free meals to any child ages 1 to 18. Okay. So, you can go to high school and get free food. Is there a time to 9? 9 a.m. to 10 a.m. Okay. If you got a one-year-old, you can bring a one-year-old. I'll be able to claim your You're 17. Yeah, we've done it for
013years. They've they've done it for years. It's been free for years, but this year it's still free if you meet the free and reduced lunch price or prices, but everyone else has to pay $6. But it's a lunch and breakfast. Yes. Okay. So, if you're anybody ages 1 through 18 gets a free meal between 10 from 9 to 10 at the high school. At the high school. At the high school. Okay. All right. But at Carbon Elementary, you got to pay $6 at Carbon Strand if you don't meet free and reduced lunch. So, don't even mention the other school. Yeah. Free at the high school. Yeah. Free at the high school. Yeah, that's important one. Okay. Hungry at the high school. Thanks for clearing that up. I've heard free meals and then everything else. I
014know we will. Tasha, I did have one question. So, like I'm signed up to pick up at Carbondale. Like, could I pick up at the high school? Would I have to tell you to I need to change? Pick up because you're already in our spreadsheet. They just have it populates your name as soon as you tell. Oh, so like I could even go to Overbrook and pick it up. Yeah. I thought I had to go to Cardinal and 9 to 10 is such an inconvenient time. And so I was in Overbrook this morning and I'm like, well, I can't get here. I got clarified that in our interest survey. I just sent that survey out so that um the kitchen managers had an idea of how many meals to Oh, yeah. Just just for people
015within the district. Nope. No. If you're driving down the road and you're from Alaska and you saw the free meal signal out, we're going to put banners out. Anyone can Yes. Yeah. Yeah. Anyone. Maybe our participation will go up if the guys from Alaska stop by. Driving through. That's right. Okay. Pretty good. Thank you, Tasha. All right, Tasha. Food service director district food service. All right. 7.2 band instrument rental feed. Miss Rice, do they have Yes. Okay. And did you guys see the lawn contract too that we use? Awesome. Okay. Yeah. So, we kind of started we started this talk a little over a year ago, didn't we? Last spring. Yeah. And we just weren't ready to do it for the last school year. We wanted to figure out some things. So, we're kind of
016in a unique situation where we're trying to help because we spend about $10,000 every summer on just instrument maintenance and what we send in for the school. Yeah. Um so, but kind of out of that 10,000, so like this summer we send in 129 school instruments. So that's roughly how many students out of the 306 use school owned equipment. So we wanted to kind of help out with that. And then it also kind of put some skin in the game. So but we've never had anything like this but most schools actually do and we don't want it to be where it hinders someone like well I can't do band now cuz I can't afford it. So, we want to do like a sliding scale that goes with the free and reduced lunch. So, if you
017use a school home equipment, and this would be like through the whole year. So, if you're like, I don't own an instrument at all, I need to rent a trumpet for the year, it would be $40. But if they're on the reduced lunch, then it'd be 20. And then free, it'd be free. And they'd still fill out the contract part, too. But then like if this fee would not apply to students like I own my flute and I broke so can I borrow a school flute to let's fix that fee wouldn't apply to them because it's a temporary thing. So it just be for the ones that have to use it for the school year. Kind of gets them some skin in the game cuz their kids some carelessness happens sometimes and where the parents
018are like hey we got to take care of this a little bit more and stuff too. But then and I kind of look at it, you know, it's like curriculum but it's it's ongoing every year and so it's a little bit different of a of a cost uh on the district just because and like she said though we don't want a deterrent here. So I wanted you guys to discuss it, think about it. Um I know fees are things we have to kind of balance with students in school. Um, but I look at similar to like a technology feature of our to take care of our equipment. I like this. She they proposed the sliding scale which I thought was good. Um, so but I want you guys to discuss it a little bit because
019I know we we'll have more fees coming up. So if you approve this tonight, I'll add it to the fees list that I give you in July with lunch um technology enrollment and everything, we'll add it. If not, then we won't add it. So, so I went to the meeting, I don't remember what it was, I'm sorry, about my daughter will be entering fifth grade. Yeah. And it wasn't, this wasn't talked about at all in terms of like getting a musical instrument from the school. Is this open to everybody through 12th? How do we determine um who gets them? Do we have more than enough instruments? So, OB, yes, we're good on instruments and this is just like the upkeep. So, obviously we are not asking any kid to go out and buy a tuba
020because that is $10,000. So, um so that would apply to like all my high school kids or my seventh and eighth graders that play tuba. They use school instrument, they use tuba all the time. So for like my fifth and sixth graders that are beginning, how we present that to them is if there's any financial like nervousness like unsure at those instruments to come talk to me or B will be the other director too so we can get an idea and be like we can guide you to buy a used instrument off one or if it's like there's no way then that's when you're like okay we have some school instruments okay that we can But we try to see what we do because we do we're good right now. But if everyone's like, "Well,
021since my kids a fifth grader, I really don't want to buy." Right. I mean, that's kind of where I was going with that is like it would be lovely to not have to buy I've experienced this and and you really want to know if your kids really going to stick with the clarinet. Yep. Just rent it. Just rent it or buy a used one or borrow or Right. But what I'm saying is that the renting is $40 a month versus $40 a year, right? But I'm saying if you're renting from what was that place called? I'm sorry. Yeah, man. Music. That's $40 a month versus if we have instruments laying around that I can pay $40 a year for. I would obviously much rather pay the $40 a year. So she can put this out
022to all those parents too so they know when we do enrollment. Right. But that was my question is how are we how are we fielding that and do we have enough coming contact all the kids who just graduated and see what they got. Yeah. Because they might have a clear night. Right. Is your concern that people don't know this yet? Um my concern is I guess it I guess I don't even know if it's a concern. It's one people don't know but two I'm I'm the fifth grade parent that my daughter thinks she wants to play trombone. I I don't want to invest in one if I don't know what the heck she's she doesn't care what the heck she's going to do. Okay. And I also don't want to spend $40 a month if
023I can spend $40 a year. Yes. The only thing with this too is Yes. Like we have planned in but out of our program had 306 this past year. It is always nice. We try to keep one or two not checked out for when that kids instrument breaks. So, for example, like cuz I know this because I just counted the other day for flutes. I this year I had roughly 50 flute players total from fifth through high school. The school only has 20 flutes. So, if I have a bunch of flute players come in like we really don't like. So, then that's why we always say come have an individual conversation with us on need. what is your individual financial situation and how can we help? Because we also know the kids that graduate are
024like, I'm never going to play this thing again. So, we have a lot of connections on setting them up for cheap instruments that way. Like, I just want to get rid of We just want to get rid of this thing, I think. So, we could put out we could put together um anformational form for parents. I I've got one for my daughter in fifth grade that or when she went to fifth grade and the same thing, same questions, but it gave you kind of those options on um what we can do. Do you push? So, if you've got 50 kids that want to do flute, do you let them all 50 do flute or do you try to say let's try the clarinet or go try the Well, that almost never happens. Um there are
025few but like we don't really it's just for you know those that beginning glass fifth grade. It normally evens itself out because like this year's fifth grade group, I had heck of a bunch of trombone players. Heck of a bunch in this fifth grade group that's now going to sixth grade and extremely little clarinets. I only had six clarinets in that fifth grade class that had 57 in it. But in this eighth grade class that's now going into the high school, I had like 15 clarinets. So I'm going to have 30 clarinets in high school next year. So everything kind of there might be a small instrument interest in one class, but it kind of evens itself out over time. But it's keeping the big picture too of yes I might only have six clarinets
026in fifth grade but I have 30 in the high school and the instruments are used from fifth through high school. So keeping I only I only have about 20 school clarinets too. So keeping those things in mind. So you've already had to manage the ones you can let use at the school and the ones that you don't have enough. Oh yeah. So you've already been managing that regard cost typically more of the instruments are school own instruments are checked out in that junior high and then once they're like oh I'm sticking with it then they kind of most of them end up with their own normally by about seventh grade. Yeah. Yeah. A lot are checked out to fifth and sixth graders. Maybe that message is rent unless the barrier and then at that point
027Well, then if we have them, well, if we have them, then I as soon as you say in my opinion that, hey, it's 40 bucks a year. Come talk to us. Then you've got 57 fifth graders looking to rent or borrow, not rent. And that's where it's tough because I agree. I mean, I feel like before though, we given them always given them to them for free. I we've always done this. We've just never charged. Yeah, correct. But the difference is the incoming class, the loaners weren't all given to. Yeah. Do we have loaners? Did we have quite a few loaners that sat on shelves and weren't being used? No, they were pretty well all um this was kind of the weird. This is probably the year that we checked out the least amount of
028flutes. So, I had about four flutes that didn't get used at all, which was odd. That was a weird year. But every school clarinet was used at some point. Whether it was checked out for an entire school year to the kid or if it was, hey, my instrument broke. Do you have something I can borrow there? And then by the time the instrument's fixed, someone else's has broken and I pass it off to them. I do think a lot of families also like if their kids are real serious about man, they want their own. Yeah. But yeah, it's just figuring out what serious. Yeah, it's and it's hard. It's hard. And they especially at that junior high age they live very much in the right now. Yes. No idea. You feel confident navigating all that.
029Oh yeah. Okay. I think that's a good I do think it would be a good idea to put it out again to parents. Sure. We could put together like an information but I feel like this maybe holds some people a little bit more responsible. Sure. I mean, yeah, I agree. I don't know why we haven't been doing this before. I mean, there I mean, but I agree that people can't pay for it. I don't want that to be Yeah. And that's why we wanted the sliding because there are some that be like that's a lot on top of all the other pieces of Okay, we don't want this to stop you from being involved. Yeah. Yeah. That was our biggest fear that we talked a lot about was we think it was a great idea
030to help out with things especially how big of a program it is and how expensive summer maintenance gets on stuff but and maybe that's why in the past we didn't because you know we just got bigger and bigger and bigger and bigger and never went really back to it. Yeah. Yeah. So that's more I think. Yeah. Yeah. No, I agree. Is that a motion? I mean, yeah, we can we vote on it right now? I mean, to approve the rental fees, the sliding scale insurance favor. [Music] Okay, I just need you guys um to approve our close out for the 2425 fiscal budget year. Um we are finishing all necessary completed um transfers. Um we will zero out the general and supplemental funds. Um all our balances then will be our cash carryover for next
031year and I can get you some finalizations on those once we get things all closed out. I have shut down spending except for essential spending. So no e-regs are coming in right now to our very quick buying things. So we just just essential things right now. Bill, paying our bills, paying our bills, but um no, you know, new office chairs or anything. So um so I just need you guys to approve that and then I will bring you the um budget proposal later this summer with the building needs assessment, state assessment review. I'll get those to you at the next meeting so you can review them and then we'll likely adopt in August. Okay. Green Bush will be here as always to their good second set of eyes always to look at our budget development.
032So when Kay and I get through and we build it and we are talking about all the lines and where we're putting money, uh they will come and check things out again and we'll bring you a budget. But we should have some good healthy cash carryover for next year. You need a motion. You just need to approve that we're going to close it out. Just just a motion. I'll make the motion to approve that we will close it out. You will close it out. [Music] Second it favor. All right. 7.4 cyber security. All right. Um, Mr. Sir Low Meer is recommending a uh instead of a one-year renewal on our cyber security content filter things encompasses a lot of things that we do a three-year to save a little bit money. We're very he's very
033pleased with the um the program and I I'll let him answer questions that you might have about it, but it exceeds $20,000 to do the three-year. Uh so you guys need to approve it so we can do a three-year versus a one-year. What was the one year? Go ahead. Do you remember? I could look it up. But the the the real savings is every year since I've been I've done two of these now, and it's gone up $1,500 each year. Okay. And this locks it saves those locks in. It locks that in for those next two years. So, there wasn't a whole lot of savings year one, but it's just the next couple years forecasting out. This is the one that like the teachers can click a button and see what the kids are doing.
034Yeah. So, it does both. It's your content filter. Um, enforcing SIPA, all the keeping them off of the things that we don't want them on, but then it allows the teachers to see their Chromebooks. And then the benefit to this one and it is we can kind of lock things down and but then allow teachers to override the content filter in certain categories. So if they want them to do something like say games for that block, then we can allow that. Yeah. um gives a lot more flexibility than any other one I've ever used. So, question for Randy or the motion to approve the threeear removal. Motion second. Second. Second. All in favor? Oppos policy updates. Do you have any questions? I would like to pull is it KM? Is that the name of the
035policy? Um just just primarily because I have more questions on a particular area of that with visitors to the school. Gotcha. I am going to the school law conference tomorrow and Amy and I will friendly reminder our KSB attorneys that we need some clarification on law enforcement entering the building um offduty officers and that process of identifying who they are and concealing and carrying. I'll get some clarification on what that really means the language in here and um because this is a law um is there anything we can even change in this language or not? So I'll get some clarification on that for you and I'll bring it in July. Okay. Thank you. Yep. Absolutely. Anybody else has any other questions on those with the exception of K? We have to approve it. Yes. You
036can approve everything but KM for at the moment. I think that's fine. Um I mean it's in effect isn't it July 1? I think it'll be okay. I mean law still exists school policy. So yeah, we'll be okay. We'll get it in July at the meeting unless you guys want to go ahead and do it. Oh no. So just so I make a motion to approve the KSB policy update without AM second. Motion second. Not a question. Motion a second. All in favor? Opposed? Thank you for finding that out. Yes. Uh steering committee update. Looks like Shmeley is the only one here to talk through that. What you see you there, Mr. Vice President. Um yeah, so we had our first um steering committee last month. Um I thought we had a really good turnout.
037It was a lot of the business teachers, um staff, um um just community members, parents, everybody. Um the main thing that we kind of focused on uh then was to kind of update everybody you know um if they had been tuning into the board meetings kind of where uh HK um kind of some of the designs that they came up with kind of the things that we had already went through as a board. Um so just kind of getting everybody up to speed on that um kind of why was the big kind of focus on why we're doing this and moving forward and trying to push forward with it. Three things I wrote down. She said if you remember anything the why the why I had that in there. The why declining enrollment facility maintenance
038and then like the continuation of care continuity culture building student transitions. Did you get a get any feel for how the community felt? Amy actually wrote down a ton of questions that they um I actually have um that people asked during the meeting and um since she's not here um a lot of engagement but it was so it wasn't it wasn't like oh we're going to this is a plan we want is plan A or plan B it was more just what transparency about this nothing has been decided you know nothing's been okay and then our next video will cover finances there was a lot of questions about finances and we want we really want to spend a whole meeting on money, right? Not only just what a one of those projects will cost, but
039also cost savings um and current expenses that we have in the operations that we're still doing and how we can be more efficient. So I think it's important for them to understand both the um implications of declining enrollment and losing that revenue and still maintaining the same operations. I made it clear I showed them the trend data because I had I had a really good question like how do you really know that our enrollment's not going to go up and I said well I don't have a crystal ball to determine that. I go, but I do have 30 years of data that shows me we're not going up to a level that sustains our current operations. We are down 400 kids in almost 30 years. That's a extreme amount of loss of revenue. And we're
040still operating the same way. Four buildings. We're still busing all over the place. We still have three kitchens. I know over time we've decreased in personnel, things like that. I know they did that back in 2009, 2016. Um, I've absorbed some staff this year, but overall the the operations outside of personnel are essentially the same. So, we just talked about how we could um look at cost savings at our next meeting on down the road if we could kind of condense what we're doing here, how we could save some money. So, we'll spend a whole day on that and Piper Standler will be there um and Clayton does a good job um kind of breaking down some of those things for us. So what was the thought about having more than three board members there?
041Well, we have to call a meeting. So if you guys want to do that, what was the thought about trying to rotate or you guys want to go back? The thought was to keep it consistent, I think, just so we don't have a different person each time, but at the same I don't I mean I'm not opposed to calling a special meeting either. Um the difference is is then it's the special meeting is championship people shop which is fine but the strength committee is to remain committee then it would be a small idea right yeah we did solidify the third Thursday of the month as our meeting dates um I did put some meeting norms in place and some meeting uh work agreements uh like we have homework we have to do so everybody's supposed
042to fill out that survey I only have six people that have filled it out so I'm going to send it back out this week and say, "I need everybody to fill it out." I don't know if you guys all filled it out, but I'll send it back out to you. So, I I told him, I go, "We will have homework as a steering committee. I may need you to do some things for us or fill out some things or whatever." Um, norms about how we're going to um be here to learn. We're going to hear lots of different perspectives, perspectives you may not agree with, but we all have different experiences at Santa Fe Trail, and those all bring a new lens to this group. and everybody needs to listen and be thoughtful and respectful
043of each other's opinions. Um, so we just kind of put together those things just on our first meeting to get everybody understand why we're here and that we want we value everybody that's on on the committee and they're dedicating a a night of month to to do this for our community and our school district. So, um, you guys decide. I don't care how you want to do it. If you want to call board meetings, we can. If you want to just do three, so it doesn't have to be a formal meeting. I almost just being at one now, I almost like the it's it's more laidback. It's not so and it's not that it's not structured. I thought it was structured and everything, but I mean then and I want it to be about the
044the community, the those kind of people that are not and not so much about the boarding. Me too. I thought would be you keep with the three and if somebody can't make it maybe somebody fills in but then you have that continuity in the same people that are hearing that information or feedback from them. Yeah. And I did say that one of our work agreements is that the board uh members and myself would always report to the board. So I will put an agenda item on every meeting that we talk about the steering committee meetings and then I will push out something to the community. And then Andy created a fantastic website uh where we're going to host all the documents we share. It's right on the front homepage of the website. Gary uh where
045it says reconfiguration documents right here. go ahead and put that in your paper and uh they could go on there and there's a an AI section and the AI section will um do a podcast for you of our our board meeting briefings and then we have a chat bot now that you can ask questions to based on all the documents that we upload. It will go through all the documents. You can say why is Santa Fe Trail reconfiguring? and it will give you the three reasons from all the documents we put in there and answer their questions for them so they don't have to wait on me to answer them or and it's AI so it's not perfect that but it will um it will help us um kind of efficiently let the public know
046what's going on. Okay. So they can engage with the steering committee even though they're not there. Okay, we'll talk about this. Okay, sounds good. August 19th, the first day of school 21st and that's the third day. I remember that one. That was the note that I had is August may not be the third Thursday. So our next steering committee meeting is the 19th. Next um Thursday. Next Thursday. So we'll plan on then Michelle, Justin, and Amy again. Yeah. Okay. Do you want me to read you the quick questions that people asked? So is this available? Are we recording those? No. No. Okay. No. No. And I'm also no longer going to allow people to join virtually. It's too big of a pain. And I really want people to be in person and engaging with their
047constituents so that they are all chatting and at a table and and because I had so many people wanting to join virtually and we tried it and then someone came in like a half hour late and I didn't get to and I missed it and I felt terrible that I I didn't see it because I was out presenting and talking. Two were on and so they heard and they listened and they thanked me and and whatnot, but I just said for for the future we'd really like people to come in person. So, um the only thing is not I mean it's like we can't go we're relying on them to really Oh, like the Yeah, I understand what you're saying. I know. It just It would feel different. It would feel different. I just I
048I feel like then it would just be a bored thing again. Like, you know what I mean? And it's not that I don't think we should all get to be there. I just Oh, we can't if we don't. Yeah, we can't. And then and then they really didn't even feel like board members. They felt like community members as well as members. You know, they got to be a parent perspective and and outside introductions. I think we were intentionally quiet. Yeah. Yeah. Because, you know, we get to talk a lot here and, you know, get to talk a lot about it. So, it's nice to hear other people's. I just think if it's more of a board setup at those meetings, I just don't I don't know if people will come. I mean, it doesn't have
049to be a board setup. It could still be like I know I just want to come and I can middle of nowhere, but just record it nowhere. See, I mean, we could talk next meeting, next July meeting, and just say, "Okay, we've done kind of the the why, the what options." Not saying those were limited to those options, but just what options were presented to us. And then we talk finances and then maybe next board meeting we say, "Hey, as a board, do we want to open these up and then try it or what?" I mean, I'm not saying that I think Tanner and back maybe we ask would you like to record them? I worry if we record them people are going to be hesitant to talk, but maybe not. I don't know. I
050don't even most of the time even think about being recorded. You know what I'm saying? It's up to you. I think I I think there's reason for pause there, right? I mean, if I feel like I'm asking a dumb question, I'm probably less likely to ask that dumb question if it's recording. I agree. Right. I guess. Yeah. Um, but maybe if we have somebody taking notes, I haven't got a dumb question. I could have someone take minutes. I could just I think that's valuable for me. She was already taking all the she wrote down all these questions and tried to take notes. So, we could do kind of some more formal minutes. I think that would be very helpful. So then everybody can know. I like the idea, but I'm not going to volunteer. I
051bet I can get Amy. She's a fast typer. Cool. So I bet she would do it for me. Throw out there. There is a very good AI note takingaking tool where you just tone microphone and it just I mean it's really good. There you go. I want the minutes but I'm missing like the first few meetings. I think we'll talk next eventually like eventually I would like to go too I don't want to exclude anybody. I just don't want I need someone to feel I bet if you give it a chance Michelle might miss a meeting and you can go in her spot. Absolutely. Probably she's a busy mom. Awesome. Any questions on Michelle's update? Thank you. You're welcome. Well did Jamie. Did you get that amazing comment going? Yeah. 8.1. How much time did
052we need for negotiations? Not much. 20 15 minutes. Uh, Mr. Mr. Vice President, I move we go into executive session to discuss negotiations pursuant to the exception for employer employee negotiations under coma and the open meeting will resume in the board meeting or in the boardroom at 7:18 with Dave Lori present. Motion we have a second. Second. All in favor? Give us 8 minutes. 726, please. Second. Um Tanner was there. Okay, I'll do it. We went to um three things board meeting on Monday and discussed some budgetary concerns uh with the assessment proposal that we're getting this year. Uh we discussed a solution for problem solving to get those numbers down uh with some uh staff changes uh doing a hiring freeze and then um a three-year plan to backfill her contingency fund and her
053cash flow which essentially I don't want to confuse that contingency fund with the way ours works. Ours is very different. Theirs is more like cash flow that they use to backfill payroll based on their dispersement schedule that they get their money in. So they run through that to make payroll in those off months. Uh so the she's working with Greenbush to get some things clarified and to fix some some issues with her revenue and her expenses of course. Uh we will have a significant increase in our assessment. Um but we will get a little bit of a reimbursement on that. So, we're going to expect probably um you know $250 to $300,000 increase on our assessment after the reimbursements come in. It's a big it's a big jump, but she's got to come up with
054a plan to make this sustainable. Um this is not as hard for us as some of our smaller districts in the co-op. So, those are the concerns that we have, but um we're working on a plan to improve this and make things better. We're also going to do a research study on how to kind of do the programming different with paying staff um and how that flowth through works through with each district. So, we'll do some research to see if there's some better options on how to kind of manage the the payable cost that she has. Questions? No, but I just wanted to say that personally I'm very thankful for Jamie being on the board and for being able to go to these meetings as well and her knowledge instead and able to ask those
055hard questions that I mean I definitely wouldn't know what to ask in those meetings. So yeah, Tanner went last night too and he asked some some good questions. Um, I think it was helpful that superintendents were there on Monday to kind of help guide our concerns because, you know, we don't we don't know we don't go to those meetings and so we'll try to attend those as well so we can help support the board. I feel like that's helpful because then we kind of know what you guys are thinking. Yeah, absolutely. I think a more team approach to be will be good. Any questions? Oh, I know. Weird.