001Evening. I want to welcome everyone uh tonight to our special call meeting. Um and we are going to stand for a moment of silence and then say the pledge of allegiance. The pledge. >> I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Okay. Our next agenda item is the review of the agenda. Because it's a special meeting, um we we do not um we cannot change the agenda. So just need to have a motion to approve. >> Okay. Motion Mr. Kaiser. >> I'll second. >> Second by Mr. Dorsy. All those in favor say I. >> I. >> Ashley, you good? Yes, ma'am. >> Okay. So, Ashley is on virtual. It's a
002hybrid meeting. I didn't mention that. So, okay. Our next agenda item is um consider approval of the minutes from hybrid virtual board meeting on January 27th, 2026. Do we have any changes or discussions about the minutes from last week's meeting? >> No. I make the motion to accept it. Okay. Motion by Miss Thomas. >> I'll second. >> Second by Mr. Kaiser. All those in favor say I. >> I. >> Motion carries five to zero. >> I'll give it over to Mr. Howard to acknowledge the Superintendent Student Advisory Council Board of Education updates and presentations. So I have invited a special group of folks that are going to kind of be a liaison not just between myself and the student body in the district but also with the board of education. Uh so this will be
003the first of several presentations throughout the year. Um so we put together we wanted to kind of get you on boarded of what this actually is. Uh so I've asked a couple people to kind of introduce it. Um and then I'm I mean our kids are pretty fantastic so I'm going to let them lead the way. Absolutely. Do you want me to speak into this? >> Oh, that'd be wonderful. >> Okay. >> That way, everybody in the world, this is going world, we have 1 billion observers right now. >> Wonderful. >> About like about like a Super Bowl Sunday. We're going to try to compete with them. Here we go. >> All right. Well, hi. My name is Heidi Castle and I am the superintendent advisory council president. Um, serving alongside me in my leadership
004role is Paxton Hammonds as our vice president and Matthew Jones as our secretary. Um, I'm just going to tell you a little bit kind of about the council, what we do, um, and what we've been doing this year. So, this advisory council was created my freshman year and me, Paxton, and Steven have all had the pleasure on serving on this council for all four years of our high school career. Um it really ensures that our student voices are meaningfully heard by not just our admin but also our superintendent as well. Um it also provides great leadership opportunities to a very diverse group of our students. Um in my time in the council I have seen some exponential growth in a lot of the students in our school um with upper classmen as well as lowerassmen.
005Um our council is made up of about 20 or so students that are handpicked from the teachers at GRC. Um, we work closely with Mr. Howard, Mr. Arms, the assistant principles, and a couple of our community members to gather our perspectives, to collaborate, and to communicate our student needs and ideas. Um, the structure of the council is a broad representation and encourages leadership development across a very large variety of our students. Um, and this year, our council has been focused on building a strong foundation for leadership. So, we've been following Mr. Mike McCormack's leadership course and our leadership journey has been focused on self leadership um through understanding our unique personal leadership blueprint. Um each aspect is tied to portrait of a clar county learner. Um through the blueprint, we have worked on identifying our
006purpose. We have worked on understanding our different leadership styles and learning how to lead with others. Um you'll see a couple examples of this in the presentations that some of our members are going to be presenting later on. Um at the midpoint of this year, we are transitioning from learning about leadership to actively applying it. So moving forward, the council will begin working in teams focusing on specific projects and areas of impact. Um these teams include areas such as staff culture, student culture, community recognition among many others. Um, and each team will work to identify its strengths, um, areas for growth, and meaningful ways to recognize and support the people who make our school successful. Um, as we continue through the second half of the year, um, our goal is to support the student ideas
007while turning them into strengthening connections through our students, our staff, and the community. Um, we're really excited to continue growing as leaders and serve as a voice for our peers. Um, thank you for allowing this wonderful opportunity for us to present to you guys. Um, as well as get more involved at the board level. Um, I'm now going to turn it over to some of our members to do some presentations. And first will be Sophie. Um, hi, my name is Sophie. I am a sophomore at GRC and this is my second year in the Superintendent Advisory Council. Um to start off my leadership group blueprint, um this was a picture we chose from an activity we did in one of our meetings. And this was supposed to be our purpose in life. And I saw
008this picture, sorry, I chose this because um I see it as like a guiding light that we're all moving towards. And it's sort of like a beacon of hope or the light at the end of a tunnel. Um these are my values. Um first of all, justice. Uh this has been something that's been very important to me since I was a very young child. I have always believed always been very upset when I see something that is unfair or unjust towards other people. Um truth, truth is very important in relationships and in communities. Um forgiveness. Forgiveness is something that we all need to have and learn, especially in all kinds of friendships and relationships and working in a leadership um community like what I am in. Sorry. And faith. Uh faith is what grounds me
009and it gets me through all of the tough times in my life. Loyalty. I run off of loyalty. I believe that you should stick with your group, your friends, your family, and unity. I've always believed that we should all stick together no matter what differences we have. At some point, we are all the same and we should all stick together as one. Um, empathy. Empathy is very important in friendships. And um, sorry. And then perseverance. I have many friends who would say that that is one of the things that I talk about most because perseverance is what I see that really keeps me going. Perseverance. I say this to my friends a lot. I'm like, you guys, you just need to persevere. You're going to be okay. And okay, let's see here. My strengths start
010first of all maximizer. This is decision making. When finding the best option, I do this very often. Um, I really like to look at all the options that I have and just look at each one and decide which one I want. Uh, focus. This is a personality trait that involves deep concentration and a single-minded drive and the ability to set clear goals. Then there is um learner. Oh, includer. I skipped one. Includer. I I always like I always try to include all people in whatever setting I'm in. I try to make sure there's nobody left out. Um learner. I've always had a desire to learn and get better at the things I do. Always. I mean, I was a kid who watched things like The Magic School Bus or I've always enjoyed to learn things
011and I've always enjoyed to discover and I've always enjoyed to get better at the things I do. And competition, this is a strength, but it also kind of takes me back a little bit. I'm very competitive and I really like to I enjoy being very good at the things I do and I like to work for them. Um, my leadership philosophy. Oh, wait. I skipped one. Oh, no. Did I? No. Okay. Sorry. Um, I believe that leaders are those who lead by doing. I this is something that I am not I'm always trying to work for myself is to learn how to lead by doing and to remember how to do this and to remember that I need to think of leading by doing instead of just being somebody who's going to delegate and say
012this is what you're going to do and um yes this is the portrait of a cart county learner and Um when I look at it, it's very overwhelming to see to say that somebody can have all these traits, all these characteristics in one like even as a high schooler that's very hard to look at. And um but I talked to my dad who was a teacher about it and he was saying that it's really just a vision to look at students instead of seeing them as just a test score or just um statistics. you see them as a whole person who's going to be a part of a community one day and is hopefully going to be a part of this community. Um, thank you for listening to my presentation. Hey. Hi guys. My name
013is Stephen Yang. I'm a senior. And now that I'm up here, I realize I should have brought my glasses with me. So, give me one moment while I pull this up. I promise you guys I can see on the road. Okay. So, my purpose I chose this because it reminded me of like the in words of a Mcandle clock. I want to contribute to our world by creating a lasting change that benefits everyone. Like a clock, everyone uses it every day and you use it for convenience and you need it. Otherwise, I wouldn't know when I had to clock out of work. I value kindness because I believe everyone deserves kindness and respect. I also value humility. H humility because no single person is worth more than another. And lastly, I value friendship as no
014one can have too many friends. And I say that because I lack friends. So if you guys want to talk to me, then please. So for my strengths, I like to call myself consistent. I like to follow routines. I wake up every day, go to work, eat, brush my teeth, and do homework or procrastinate. Either or. I'm deliberative as I like to intent, anticipate and eliminate obstacles in my way. I'm analytical because I like to look for reasons on why things are solved in specific ways. If I can't find the answers, then I know ChatBT can. So, harmony, I like to look for consensus. I like working in groups and coming to agreement. and an achiever. I like to call myself an achiever. I think I'm hardworking. People might debate that, but it's up in
015the air. Now, this is how to work best with me. I want everyone to be casual. Talk to me like a friend, and I'll try to reciprocetrate it, even though my humor is quite dry. I like talking, but I'm bad at initiating conversations. So, if you manage to start one with me, then I'm sure we'll hit it quite well. I like setting up high standards for myself to achieve. I believe setting a higher bar and even if I don't hit that bar, if I hit like 80% of it, then I'll most likely hit my original standard. And I don't usually show it, but I like being competitive. I think everyone has a sense of competitiveness in them. And it definitely feels bad if you lose something, but oh well, just get better. and I value
016keeping relationships rather than constantly proving myself to be right, which kind of does contradict my second sentence, but we'll just move on from that. This is the portrait of a Clark County learner. And I chose two that deeply resonated with me. I say I'm a resilient learner because I love challenging myself to become to become better than I was before. And I want to learn as much as possible as knowledge is a solution to many problems in our world. And I like to call myself a reflective innovator because I wish to create solutions to modern day problems that we have. And I also want to stay relevant in the sense of being creative and being able to keep up with our everchanging world. Thank you guys. Hello, my name is Josie Ward. I'm a sophomore
017at GRC and this is my leadership blueprint. So, my purpose, um, so if we haven't met, this is my second year in Clark County. Um, and I like to say that this is how I looked probably most days walking into school. Um, I come from a 1A school district, so GRC was a little terrifying to me. Um, but I think this shows really well just how small we are in the bigger picture. You know, we stress and get anxious over a lot of things, but sometimes you need to just kind of calm down and reflect. Um, and realize that you look like a scared little baby. You need to tough it up a little bit. Okay. So, for my values, my first one I said growth. I believe you grow the most when you're uncomfortable.
018Um, adaptability. I think moving has made me realize, you know, adaptability is a big value of mine. Um, there's a lot of do new things that I've had to kind of adapt to. The new environment, new people, new faces. Um, but I think it's important that I've stayed true to my core values. Um, health. I have epilepsy, so health is a huge part of my life. Um, my seizures aren't my favorite thing. Don't always enjoy having those. Um, but they've made me into the young woman that I am today, and I'm kind of appreciative for them because I don't know what my life would be like without them. Um, and then kind of go into equality from that. Um, through my medical conditions, I learned that equality is not always the same for everyone. Um,
019there are different versions of equality, and understanding this has helped me to truly accept situations and people for what they may appear. um but with an understanding of how life is. Um and then lastly, cooperation. I'm not always one to favor group work. Um however, I have learned to appreciate different people and the perspectives I hear when working with others. I think learning to cooperate with others through all different walks of lives um helps us to not only learn about them but ourselves too. Okay, so my strengths for the first one, I had strategic thinking. I plan and organize things to a fault. Sometimes gets a little crazy. Um, and then inclusiveness. I strongly believe in using my voice to give others theirs. Um, I never want anyone to feel left out. Um, and I
020think the more voices the better. Um, developer. I've always been a person that is quick to advocate if there's a need for change or growth. Um, bless you. I have the mindset that sometimes um, connections could be made to help people feel more comfortable and connected. Um, consistency. When I start something, I'm going to finish it. I think you should hold yourself accountable and not back down from a challenge. Um, and then input. Most of my life I've always been taught to speak my truth and to advocate for myself and those around me. I try my best to remain respectful from sharing opinions unless I'm invited to give input. But, um, I think that's a special thing, letting everyone share their voice. Okay. Um, how to work best with me. When working on something, I
021like to have a set time, day, and goal. I enjoy hearing others ideas, but I tend to want one set goal for whatever we may be working on. Um, in lots of group settings, I tend to just take a leader position. Um, I like layouts, structures, timelines, list notes, all that jazz. I mean, give me a planner. I'll go wild. >> Who's your Who's your mom? >> I don't know who Jamie Ward is. >> Um, I would say the biggest part about working with me is just going through all the mechanics to have one consensus um, and just check things off the list. So, my personal leadership philosophy, I think there's so many different things that go into making up a leader. So kind of made a list but um in a leader I look
022for a person who listens to others ideas thoroughly and takes them into account when decision-m they want one vision for the group but they work to implement multiple perspectives. Um they work to create a healthy environment where everyone feels comfortable voicing their opinions and working to the best of their ability. They're a role model for others and they set standards for future leaders. Um and no matter the position or hierarchy of the group, they treat everyone as equals. Um, and I think the biggest thing they judge people based off their integrity and heart for their work rather than intelligence or any other biases. Okay. And then for my portrait of a clar county leader, I kind of or learner I wrote this out um and I was trying to get down to, you know, all
023the intricate parts of it and there's so much, you know, when you read it. Um, but I think what I learned is you don't have to follow all of these things. this is there, you know, so it's it's for all these different students. It's so broad and expands to all of us. Um, and it it just gives us this perfect little guide book or handbook, you know, for when you're having these issues and when you're struggling, you have something to fall back on and guide you through these learning experiences. Um, and I think that's just really cool. So, props to you. So, yeah. Well, thank you guys so much for having me. Hey guys, I'm Paxton Hammonds. I'm the vice president. Um do a lot with clar county and uh yeah uh purpose. Uh we
024actually sat down and each kid in our community uh choose a picture so they can uh describe what that really speaks to them as a one pitcher. Um I choose a guitar. I've met a lot of great people through guitar um through music and stuff. music. It really brings people together through any aspect of life and stuff and you really get to see people's uh identity and their background from any type of music they listen to and what they follow and it's just a great thing that just brings people together. Uh my values uh faith is a big thing for me. Uh my family uh responsibility and stuff is a big thing to learn new things every single day. I work for the Clark County maintenance team here and I learn stuff every single day.
025um just love learning new things and being the man that I want to be uh through the values of through faith, through uh friends and who I choose to be around. Uh strengths, I don't like to pick on myself because I don't have many strengths in my eyes, but other people might see differently maybe. But uh very uh fastgoing, hardworking. Um don't care who you are. If you put your mind to it, you're going to do it. Get done. I don't care if how hard it is or what it is. So, um strengths, self-awareness, uh empathy, communication, uh just being there for people no matter what it is, no matter what the circumstances, uh the values, that's where it comes into and that's where my strengths fall into place with their uh working best with
026me. Uh I live by this and I saw this on when I was searching it up. Respect. Respect is the glue that holds the team and the organ or organization together. Um, if you don't got respect, uh, even in this room, you don't got respect for each other, you're not going to accomplish anything. If I don't respect you as a person, your morals, your values and stuff, you ain't going to get nothing done. If you're in a school building and students have different values and different ideas and stuff, I might disagree with you, but if I do not respect you, we're not going to go take that step forward because we're going to fight about it all day. So that's where a big thing that people don't realize. You got to respect someone. I might
027disagree with you and I promise me and Mr. Har would disagree on a lot of things, but we're still going to move past it because we see the greater picture at the end of the day. That's right. >> Um uh personal leadership. Uh teamwork. I found this one too and I love it. Uh Henry Ford used to say this and dad used to tell me this all the time all the time. Teamwork is coming together. Coming together is beginning and keeping together is the progress and working together is success. Same thing that goes with my strengths and values and stuff. Teamwork. um if you don't have the idea and the knowledge just to uh accept someone who they are. Um because at the end of the day, if you're different, more people that you have
028different in the county, the schools and stuff, if you have different minds, you're going to accomplish more things later on because you're hitting all aspects of what you're trying to do and get the ball moving. Um all right, funny thing. It's blank. And there goes his eyes. uh left >> I've been waiting on this part. I'm excited. Here we go. >> See, I did it on the spot and I'll see if I can do it again. >> All right, here we go. >> Um I left this blank for a lot of reasons. I was sitting there looking at this and I saw the things that we've came up with what a student body looks like in Clark County and I love that. But I truly do not believe that we can fit this in a
029picture, a form, a letter, anything that y'all try to do. I feel like a student body has so much more than just a title of some sort because in Clark County I've learned coming from different schools and stuff, different counties and been throughout the state and stuff. I've learned that if you really want to be who you are, you got to grow from it and put the people around you to help you grow to that spot. In Clark County, we're not trying to teach people to be a better student learner. We're trying to help you become who you want to be, who you want to be when you grow up, who you want to uh succeed, what what's your goals in life. And now we do do the education. State of Kentucky makes us do
030that. But I've grown so much as a person, as a man in this county, means the people that I surround myself with and the committees that I've been on, the people like you guys that help us grow our personal values before we focus on our education. Because at the end of the day, that's what means most to me because we I know in Clark County that if you graduate from here, you are you have a bigger heart and a bigger personality and a bigger goals than what a I don't want to dog any other county, but than other people like that. So that's why I left it blank. I truly believe that in Clark County that we grow as a family. You grow so close. I mean, you spend 18 years of your life with
031the same group. And if you're focusing on the education part or the leadership parts, we focus on the family and the moral values that we have in Clark County to help you grow to be the man or the woman that you want to be so you can be successful in your eyes. Because at the end of the day, my success and your success might be different. And that's okay. That's great and our morals might be different. But if I can help you grow and reach that goal, then we're making Clark County a better place and a better county than any other county that's in the state of Kentucky. And so that's how I saw that when I looked at this and I was like, I can't put I can't choose one and I can't put
032one on a student that helps them. So that's how it is. Thank y'all for listening. So, that's actually all the presentations we had for you guys. Um, as you can see, we have a really great representation um of the student body here at GRC. Um, I couldn't ask for a better group um to help lead and grow alongside with. Um, thank you guys for listening, for supporting our leadership journeys. Um, thank you. >> THANK YOU. I'M THOROUGHLY IMPRESSED. It's hard to get up and talk like that. Prepare PowerPoint. So, great job from >> They're effective communicators. >> Yes. And thank you, Mr. McCormack, for being there for them. So, it's great to have that that community partner in. >> And Mr. McCormack is just one of several. We have the hospital comes over. We have
033several different folks that we'll introduce you to as we go along through this. and I'll make sure when we do meet you guys will get an invite too. So if you are free you can come over and uh see kind of the second half in the journey. So thank you guys again very much for being here and families moms dads um thank you for sharing your kids with us. They are absolutely fantastic uh and and they bring light to my day uh to allow me to do the things that are more difficult because I know the why. So thank you very much. All right. Um, did anyone else have anything they wanted to say? >> No, just great. Check up. >> Okay. Our next agenda item is review and discuss possible adjustments to for the
034current CCPS school calendar. >> Jamie, Mr. King. >> Good evening. Um, so I guess I'll start with the minimum requirements for the school calendar. Just as a reminder of uh student instructional days, 170 days uh and 1,62 hours. We always uh have the hours. That's never um a problem with that. It's just the number of days. Uh the original school calendar that was uh approved is 172. Uh so currently uh with the two snow days we've had so far we're at 170 if if left as is on there. So um I don't know if you want to I jot down some options u if you wanted to hear them or if you want to ask questions however you wanted uh to to drive this conversation. >> I'd like to hear the options >> options. Um
035the first option that I put down was you know leaving it as is. um we would still meet the minimum requirements of 170 days uh and 162 hours. Uh we have one after tomorrow one NI day left for the remainder. Uh and then after that uh it kind of limits a little bit you know when you miss then you start tacking on or looking other ways to make up days. Uh that's one option. Another option is uh next Friday, February 13th is a scheduled teacher work day uh where students were not scheduled to be in. You all could have the decision to bring students in that day and that would add a day back to again give us a little bit of wiggle room towards the end um if needed. A third option would be
036the uh February 16th is just an X day for students and staff. that day could be added back into as an instructional day. Um that would add one day back in for the students instructional day. Fourth option wrote down is doing both of those Friday and Monday. Uh adding in as instructional days that would give two days and that's the short term which would probably be so close that's next Friday and the following Monday if you know going to make a move on that that you know time is of the essence on that. But those were the initial u thoughts and options that I came up with um for the the immediate now. I mean I mean in reality here we're talking we're out tomorrow >> correct? So if we got to go back Thursday
037and Friday, the students would be back in K school for six days before they was out for two. >> Yes. >> And they've already been out all this time. >> Yes. >> But to add to that, I don't know if you all can hear me or not. >> I had a lot of parents contact me that have already made plans for that 4 day weekend. to go out of town or whatever. I know there's several going to the water parks in Gatlinburg and Ohio. So, it's not really going to help your attendance flow anyway. The only thing if we don't that doesn't put us past Memorial Day. >> If if we have any more >> if we miss more we have >> but these two right now would that put us back Memorial Day? What?
038>> So So right now >> this gives us a little le um if you don't amend the calendar to go from 170 to 172 we're already past Memorial Day. Yes, ma'am. Because right now we're supposed to graduate. Well, we haven't set graduation. Let me be very clear about that. But if the calendar stays the same, the last day for >> students is May the 21st >> with graduation on the 22nd. >> Um, Memorial Day is a little bit earlier this year. So that's right the following Monday after that. So with two extra days, we're already to Friday, Tuesday. Um, so if you just leave it alone, if you amend the calendar tonight and put it to 170 versus 172, we stay the same. Kids last day will be Thursday. We could set graduation for that
039Friday, assuming we don't miss any more than one more NI day. If we miss more than one NI day, those days will be stacked on afterwards. >> Right? >> We don't have a crystal ball. I'm just giving you the facts, right? Um if you push into the next week and go past um Memorial Day, if you were to push graduation to that Friday, you're still in June or out of June. That I think the last that's the 29th would be that Friday and you would have you could add on three more days of just snow days and still be okay with graduating before June. I mean, those are the facts of where we're at. >> Um, any days that you were to add, so if you were to add either that the 13th or the
04016th, those would be days that I could use snow days if we needed them. So, it's really about how many, you know, we'll we'll do and we'll make whatever work. We just don't have a crystal ball on whether we're going to get through with with one more NI day. Well, I guess you could, especially this week, but that that's where we're sitting at, which is why um I wanted to bring this to the board to see and give some clarity to to myself and our staff on, you know, where where we sit now that we would communicate with parents uh and then we can make a plan from there. So, >> do the teachers have any type of special education or anything going on in the 13th? >> So, if I talked to um Miss
041Fifth and we don't have anything special and anything that we would have worked out. So teachers would have to make up uh any kind of contract as their contract would stay the same no matter what we do with with So if we amended the calendar went to from 172 to 170 they still will have to work those two days on the end of the school year. >> To fulfill their calendar days classified and certified. Yes, ma'am. >> And Ben, do you have any questions, comments, or ideas? I mean, I I think I think it would be a good, you know, step to go ahead and add those two days. I don't I don't feel like it hurts to do that and at least give us a little bit more wiggle room. Uh because the last
042thing we want to do is not add them and then end up pushing into June. If we end up having like another week like this, you know, then we just don't have any option. Hold on, man. >> Do you have any comments? >> No, I agree with Ben. >> Ashley, >> yes. >> What is What are your thoughts? I I haven't had anyone reach out to me about weekend plans for next weekend. So, I really want yours and Ben's You all have children in, you know, in school. I think it is. You all have a better >> speaking of find a ready to go. >> Yeah. Yeah. Yes. I know parents >> go to school too, but I'm just from the other parents is what I'm hearing. You know, please don't take the days cuz
043we've already scheduled they'll lose money and or they'll just take their kids out and our attendance will drop. >> Yep. The the other option um for parents, and this is something to consider, is if if their trips have any educational components to it, they could fill out an EHO form uh and still go on their trip, have it lean in education, and then we would not get hit cuz those days are actually like they're in person for us as far as attendance. But to Miss to Miss Richard's point, there's no way for us to predict. I mean, >> so I understand it's not an easy decision, but I really feel like this timing was was good to allow you options and once we get past this and even into our regular February board meeting, you
044know, you wouldn't have this option >> cuz they would be over and done. >> Yeah. >> I mean, I think I'm kind of like Ben. I think for two reasons. one is to put some cushion back into it cuz it just scares me. I see more snow forecasted one more day next week. Um, and these storms have been hitting us and you notice a lot of times when you get on a pattern, weather pattern, the pattern don't change till next season. So, that concerns me. Um, and there again, like I said, I mean, they're just going to get back in the swing of things where they're going to be out in 4 days again. >> Yeah. >> So, I think my thing is, >> so the educational learning opportunity can be for any grade or
045is it just the high school? >> Any grade. Okay. Um, >> so if we communicate communicate that well through the schools if you had a trip planned. >> Correct. And and Mr. Keane and his department actually just presented a new procedure change where you don't have to have a week's notice. So we wouldn't be uh so that was really good for us on your part and his part um so they could get it in even the day before they were going to leave and we would be okay to approve that. >> Did you hear all that Ashley? >> Yeah, I did. >> Okay. I'm still a no, but I heard it. I think you've got the farm machinery show going on in Louisville that a bunch of kids are planning on going to on Friday.
046There's just >> But that's all educational. It'd all be excused. >> Yeah. If they fill out the paperwork. >> Yeah. >> Which Ben and I both know that sometimes you don't get the paperwork filled out. Well, for our parents, if we make it very, you know, it's it's their responsibility if they want to use those. So, um, you've approved many of my over the years. So, and it and it is take a minute to fill it out, but that it's there. So, so what I'm hearing in general is we there are two two things that we need to vote on. The one is to amend the calendar from 172 to 170. And then the second one or do we have to have or can we put it together and say that we want to um
047uh to um consider um making next uh so >> do we need to amend the counter if we take two days back? >> So you wouldn't necessarily need to state it that way. You would basically for I don't help me with the forgive the two snow days >> and then you would whatever days you want to add add those to the calendar and then we could present and then that would be the amended calendar but >> yeah you can make one motion include both things >> okay >> does it need to say forgive those days or just change it from the 162 to 170 I don't know >> I I started out the men calendar from 172 days to 170 170 days. >> So essentially, if you're adding two and we've taken two, you wouldn't
048need to mend the calendar. You would just >> you would just need to add those two back. You >> leave that alone >> and then it would be 17. >> That still puts if if you don't have any more snow days. >> Still puts at 172. >> Yeah. >> And that gives us an option if we get into late February, >> then you can bring it back to take away two days. Yes. >> Yeah. Okay. So, we want to consider approval. >> Make a motion to >> for 213 26 and two before before all for the Hannah Mccclure open house. Will this affect anything? >> We'll need to push it back, but we probably needed to push it back anyway. >> So, you're good with >> I'm good. Okay. >> I've already talked to to
049Miss Fifth and and we're good. Hey, I got my time approved. You did, >> but I'll just un get it. >> Just unapprove. We'll let you know and then we'll move that. >> Or maybe I'll just take it anyway. Um, >> so consider approval for 21326 and 21626 to be regular school days. >> Yes. >> Do I have a motion? >> I'll make that motion. >> Okay. Motion by Mr. Kaiser. Do I have a second? >> I'll second. >> Second by Mr. Dorsy. And let's go ahead and um take a vote. Um all those in favor say I. >> I. >> Um do we have any nazs? >> No. >> Okay, we have one no. So four to one. So the motion passes um 4 to one. >> Okay. >> Thank you, Mr. Keane. Thank
050you for explaining. It's so complex and we we appreciate that. >> Do we have any public comments? No. >> Okay. >> Well, it wasn't when I came up. >> No, still not. >> Okay. All right. No public comments. So, our next agenda item is consider approval of anou with the city of Winchester and Clark County Public Schools. Mr. Brandon Watkins. So you guys have u a copy there of theou with the city and that was uh worked out for the purchase of the property there on the corner of um shoppers and Martin Luther King. Uh the city was going to apply for uh grants to uh make some traffic improvements in that area. So, this is a joint partnership and Miss McCoy and the attorney for the city have both reviewed the this contract. >>
051So, for this this money that it's proposed in the contract, what what does that cover exactly? >> The purchase of the property. >> Purchase of the property. >> And I believe it was in the it was how much was in the contract? >> 50,000. Yep. >> Okay. So >> that doesn't include the construction. >> No. But does the property stay our property? >> It would be be the city's property. >> It becomes the city's property. >> The original intent was that it would be a joint project, but >> we can't join. >> So we purchase property. >> No, they they purchase it. You're just helping with the cost. >> Okay. Okay. Does um this come out of the general fund or what fund does it come out of? >> We had budgeted it in. >>
052We had budgeted in >> those committed monies. >> Okay. >> And do we know how close they are to giving any kind of have they done the traffic surveys? >> They've done some pre-work on it uh as far as the engineering and surveying. I don't think they've done any traffic uh studies on it yet. >> That's the roundabout, right? >> Yes. That we've been talking about for a while. >> I've been going through two of them every day back and forth cutting through alumni. >> Well, what do you think >> to get to know? Well, it's pretty good. And that's not as scary as I thought. Some of them I'm >> It's kind of confusing. Thirds are real good. So, ours needs to be really good. >> Yeah. Well, you know, >> I'm not confused.
053I tell them to make it really good. We've just looked at a variety of options for traffic in that area because as we all know with three campuses, schools right there together, um that area, you know, has some has some traffic concerns and we're trying our best to partner with the city to look at ways to improve that. And um you know, I think this is a really good option. >> I think it will work. Mhm. >> Well, and I like what this if y'all read the rest of that, it talks about if something was to fail, we couldn't do it. They would still use those monies to improve correct traffic there. So, >> yes. Yeah. And there's some other projects we've talked about with lighting there on Martin Luther King, adding street lights and
054things like that. Um, so, uh, yes, this this money would be used, you know, one way or another for traffic and safety improvements in that area. >> I know. I went to the Dairy Queen one morning early. I couldn't even get up to the turning lane. >> Yes, ma'am. >> Ashley, did you have any questions? >> No, ma'am. >> Okay. Ben, did you have any questions? Okay. Um, do I have a motion or any further questions? >> I'll make a motion that we uh approve theou with the city with I have a motion by Mr. Kaiser. Do I have a second? >> I'll second. >> Second by Mrs. Thomas. All those in favor say I. >> I. >> Ashley, I just want to make sure I have your vote. It was an I. >> Okay.
055Motion passes five to zero. Okay. >> Our next agenda agenda item is consider approval of engagement for investment tax credit consulting services with Walker Blue LLC. Mr. Watkins. >> All right. So, this is a proposal to work with this company, Walker Blue, to for them to do all of the um paperwork documentation to file for this inflation reduction act tax credit. It is because we put in a geothermal uh wellfield there at the new preschool and it makes us eligible with federal government to file for this tax credit. And if you'll look at the proposal there, um I think it was 250ome thousand uh that that we could expect, you know, to get back on this. The construction was around 500,000. >> It could be more than that, but I think that's a that's a
056conservative estimate. There's also a fee in there for them to complete all of the documentation. Um, I've met with this company and our architects with Brian Buckner and Ross Torrent. Um, I've also had our board attorney and Miss Ellis both look through this to make sure, you know, they put their eyes on it. Um, but I think it's a good opportunity for us to recoup some of that that cost um, and take advantage of this tax credit. >> Okay. Thank you. >> So, Mrs. McCoy, did you see anything that was concerning? >> No, I think the only thing I had suggested they change the venue to Kentucky or Clark County. Um, this is common. This apparently the paperwork to get that credit is very cumbersome and there's from my knowledge there's a few firms nationwide
057that are doing this kind of work. So, lots of districts are employing companies like this to do those applications. >> Okay. Thank you. >> They get money back. >> Yeah. >> Right. That's always a good thing. I >> I just want to celebrate that again. So, I agree. Agree. >> It's not restricted in any way. >> It's not restricted. So, good to cover things that we we talked about projectwise. So, >> okay. Does anyone else have any questions? >> 250,000. That's like a quarter of a million dollars. >> It is. >> Yeah. >> All right. If we don't have any questions, do I have a motion to approve this? >> I'll make that motion. >> Motion by Miss Thomas. Do I have it? I'll second. Um, all those in favor say I. >> I. >>
058Ashley, you good? >> I. >> Thank you. Sorry, it's hard to hear you. So, >> it's okay. >> Yeah. Um, so motion passes 5 to zero to um the engagement of investment tax credit consulting services with Walker Blue LLC. It was quite the read. It was quite the >> It was Yeah, it's been a learning experience on my end, too. Um >> but magic, >> but they've made it pretty, you know. Yeah, >> I understood it. It's just like >> Yeah, pretty easy to understand. It is a lot. Yes, ma'am. Um, our next agenda item is consider approval of proposed construction manager contract for BG number 26107, the Clark County roof replacement projects and BG26108, the Clark County Baker and RDC miscellaneous renovations and athletics. Mr. Watkins. >> So, just like we did with um
059architects, we solicited for letters of interest. We then approved an uh a contract with Ross Torrent for our upcoming projects. Uh same way we uh took letters of interest for construction manager decided on Kodell and this is just approved in that contract with them. The fees for CM or construction manager all set by KDE that you'll see in in the contract there and it's and it is based on the um the total cost of the project. there is a percentage that is for construction management. Um, and I think we talked about what at the last meeting kind of what the construction manager does and helps with with oversight of um of the project. Uh, we're actually doing uh one-year warranty stuff on the on the preschool that they're handling. Uh, and then all of the
060building with subcontractors and things like that too is a big help. Um, so I was reading through it and it's probably in here. It's a lot, but is there anything in here to where they come to the board meetings and actually present to us during the term of they're working on the project? >> Uh, I don't I don't know if that is actually written in the contract, but we have discussed that and Kodell has agreed to >> I don't think I don't think we had to hear from every month, but if we could at least put some kind of baseline every other month because I'm sure we're going to have construction meetings like we did >> correct >> with the with the other and one of us will serve on that. But I would love
061for, you know, if we could get an assurance or something that every other month they come and present to the whole board so it's just not one of us members of this board sitting here telling the other. You could >> we could probably add some like if you looked >> look at page 13 the 3.3.2 >> 20.1 there. >> You could add that's what I thought add one to the end of that like put a 12 on there and just have them >> you know like add >> present to the board either a written progress report on I mean is this this is KD >> it says a written >> that is KD's contract so I don't know. We may have to do it outside of the >> Yeah, >> I have fine if it's
062if we have a a good strong agreement with >> I don't know that we can cuz this is kind of a state contract. I don't know that we can amend it. >> I kind of felt like it was implied. >> It is implied. It just wasn't written. >> But I have asurances from them that they will be available for each monthly board meeting to come and give an update. >> Okay. Uh and if and if we can I can say we don't you know you've came you come to the last one we don't need an update at this one >> but I have asked for them to be available at each monthly board meeting uh to give an update when needed >> by the owner CM shall submit written progress reports to the owner and
063architect >> that's in the contract wer >> showing percentages of completion and other information identified below. I'm good. >> Anyone else have any questions? >> Do I have a motion to approve? >> I'll make a motion. >> Motion, Mr. Kaiser. Do I have a second? >> I'll second. >> Second by Mr. Dorsy. All those in favor say I. >> I. >> Ashley. >> I. >> Motion passes five to zero. Okay. Right. Now, our next agenda item is adjourned to close session. Um, adjournment to executive session for KRS61.8 deliberations on the future acquisitions for sale of real property by public agency, but only when publicity would be likely to affect the value of a specific piece of property to be acquired for public use or sold by a public agency. >> Um, do we have make
064a motion to do that? >> Yeah. >> Okay. I need a motion to adjourn to close session. >> I'll make that motion. Second or >> Okay. So, Mr. Dorsy and Miss Thomas second. All those in favor say I. >> I. I. >> Motion passes 5 to zero. We are journed at Someone tell me what time it is? >> 653.