001So, everybody good? Yes. Justin, are we ready? Okay. [Music] Oh, okay. Uh, we will welcome everybody to this special called meeting. Um uh this time we ask that you stand for a moment of silence called the pledge. [Music] And now I pledge to the flag of the United States of America and to the stands one indivisible andice for all. All right. uh review of the agenda and adoption of the agenda. I make a motion to approve the agenda. Motion by Miss Hall. I'll second that motion. Uh I think Paula spoke first, so we'll give it to Paula. Second by Miss Thomas. All those in favor say I. I. I. Opposed. Motion carries five to zero. uh public comments. Um who was it you have on here? Miss Mattingly and um if did you want to
002say anything, Miss Maddingley? I don't think so. If you guys are good, I'm good. Okay. All right. Thank you. You're welcome. She reached out to me and she just wanted um she gave me her perspective as a parent. Um so we'll we'll get into it. But I think that's our next agenda item. So, okay. Consider approval of overnight field trip to Asbury College for the girls soccer team. Um, so I have Becky, I'm going to kind of turn this over to you a little bit because I've reached out to you and there was some concerns there. Um, and I know that you you hadn't got a chance to talk to some of the other board members. Um, so this this was brought to my attention kind of late, but the only issue from a legal
003perspective, um, I I know there was an issue about the trip um, parents transporting children to the trip. And because of the way our liability insurance is structured and board policy, that's typically not allowed because parents can transport their own child but parents transporting other children. So that was the issue. But Mr. Howard, please correct me. I think that may have been remedyed. Miss McCoy, I'm having a really hard time understanding what you're saying. I'm sorry. Can you hear me now? I have a speaker that's not working too well. I mean, I can hear you. I just wanted to make sure I understand what you're saying. So, okay. Can you hear me better now? Yeah. Yeah. Okay. Um I think the primary issue with the agenda item I think Miss Richie is referring to as
004it was written with the the transportation and parent vehicles. I think there may have been some changes with that. I'll defer to Mr. Howard. Um so we uh coach yeast actually ad um arranged for a bus to be there this morning to transport the team. So they plan currently and again uh misuse if I need correcting just let me know. So they're they're actually currently being translated or transerred transported by uh school bus. So the parents are not doing that currently. Yes. I spoke with um I spoke with coach Conterus about 6:00 this morning and um just asked him to to get with Mr. Wson um and make sure that they did have transportation so that we would not um I I shared the policy with him last night that if they're traveling with 10
005or more kids that we needed to make sure that we were taking a bus. So that was all taken care of today. So, when can I ask I don't know if this would be for Terry, Brandon, or who this would be for, or maybe Miss Maddingley, who I don't know who to ask this to, but when was this trip paid for? I honestly don't know when it was paid for. I know it is paid for, but I'm not on the board. I'm really just speaking as a parent. I I don't know that part. Okay. Do you know, Mr. East? Um, no. I I I I'll just be honest with you. Um I last night I got um a phone call because there was a question. The question was actually about uh how to communicate with
006uh between the coach and the parents SB with the new SB81. And it was because of uh the trip the the overnight trip. And if I'm being honest, uh that was the first time that it was shared with me. So I was I was really caught off guard. And as soon as I found out that this trip was occurring, I immediately got in touch with Mr. Watkins because um it to be honest, I was a little disappointed that I didn't know about the trip. However, I was really concerned for the group because they had already invested $5,000 in this trip. And uh part of it probably was the fact that coach Contrus has been out of the country for over a month um doing uh his mission trip that he does every summer. And I
007think that the the booster club actually did a really good job of getting everything ready. I think they just didn't realize that we probably ought to contact um administration and see if we've done everything correctly. And so I just need So when I found out that it was happening, I immediately got in touch with Mr. Watkins and and he and he kind of took it from there with Mr. Howard and we and then the ladies did get everything back to me uh pretty quickly uh yesterday so that we could get it on the board agenda. Um but everything was well prepared. I think that they had um had seen some of the things that were working really well with the boys program and they were taking this trip um in advance of the season. And
008what they've been doing is they've taken the the returning kids and they've made this an opportunity for the returning kids to get to take this to go on these camps. And uh what the what the girls team did, which was absolutely exceptional, was that they planned two camps. uh one for the returning players to get to go to Asbury. And they also scheduled a a camp that will start tomorrow at GRC where Georgetown College will come in and they will be working with all um other young ladies 7th grade through 12th grade uh at a camp at GRC for the next two days. So So let me ask a quick question really quick. So, in in knowing that, and Miss Mattingly may be able to help answer this, but were are all the girls that
009are attending the Asbury College trip, were they on varsity last year? They they were not all on varsity last year, but they were all but they're all the upper classmen that um that are coming back for uh soccer this year. Okay. I was contacted by the coach's wife and Gloria Contrus and she was telling me that the Trent was paid for in June and that they had new boosters this year. That's the reason they didn't know they haven't been through the redbook training. So, they didn't know the procedure to go through and uh she said it was varsity junior and seniors that were invited. They'd also set up the other camp too. That's what she was saying. because she said they all these are rule followers and this would never have happened if they had
010known what they needed to do. It was this due boosters that [Music] when is the red book training? Uh the red book train is set for Monday, July the 28th. So what do we do in the future to keep this from happening? Yeah. Well, what we're what So, already today, um, I sent an email to every coach in the program to remind them. I sent them what the information for field trips, overnight trips, out of state trips and made it very clear that this information needs to be shared um with uh athletic administration first and then it needs to be submitted to Christy Jones at GRC 6 to 8 weeks in advance of the trip so that it gets approved through sitebased council and through the board so that this does not occur again. Site
011base is not even going to get a chance to approve this. Unfortunately, they are not. Um but uh Mr. Arms is has been made aware and we wanted to just make I know that we need to make sure that it got to you or it would not matter at all. So, do we know Go ahead. Sorry. I know that they posted the itinerary in that email uh you know about the camp and everything. Do we know anything about like other than the fact that there that Michael was going to be the only adult staying in the dorms with them? Do we know anything about anything else like if there's any other adults present like in the dorms staying there like part of the the actual uh program that they're putting on? Like do we know
012any of that stuff? Coach Contrarus is also there. He's just not in the same dorm with uh the young ladies. Coach Kofer is there as the female rep. Uh but they but there are other camp counselors and other adults that Asbury has coordinated that are also staying um at the camp. Uh that was and the biggest reason I'm sorry. Go ahead. Sorry. I was just going to say that was like my first like initial, you know, response to it was like just with all the other, you know, uh, safe sport training and everything else like involving minors and and people in a professional environment like that, was it, you know, observable and interruptible? you know, like there's got to be more than one adult present to make sure that you know there's not and that
013means at all times like you know one person like I'm sure there may be like some uh councils too but we weren't provided any we don't know. Uh, and that's that that was just my initial like you know like question. I was like what what how do we we don't know anything about what's going on or what how this is happening you know like anything about it. So it was just uh it was just kind of a shock. It was definitely getting it so late. So it it definitely it was definitely a shock to all of us and and I certainly um uh will make sure this doesn't happen again. I will tell you that um one of the reasons why it is important for them to do the overnight is like their last game
014today is not till 900 pm and I think Asbury is approximately by bus an hour and 15 or 20 minutes away and then they have to be back there at 7 a.m. tomorrow morning for um I think breakfast at the at the camp starts at 7 a.m. before they play again. It's just a really great opportunity for them. I read through the agenda and having that experience before, you know, while they're still in high school to see what it's like to be on a college campus and all that. Um, and the parents have invested into it. So, um, and it I I feel like Mr. You, you've given us the um the my my biggest concern is just, you know, improving communications moving forward. It sounds like that you have already gotten that B ball
015rolling, so to speak. So, yes, ma'am. and and Mrs. Mattingley had reached out to me and I wanted her to know that we we do care about our the children and we want them to have a really great experience. So, I didn't mean to put you on the spot, Miss Mattingly. So, please forgive me for doing that, but um I just it's being involved and knowing that um out of the we're always making decisions what is best for the our children and kids in Clark County. That's how we make our decisions. That's totally fine. Honestly, like I'm I'm glad that you put me, you know, let me kind of witness you guys speaking and everything. And just to let everybody know, like it wasn't a it wasn't anybody trying to like get around anything. It
016truly was just a misunderstanding and kind of a misucation. Well, my opinion is I think I think it would hurt the kids worse at this point, you know, to bring back them have to come home every night and then go back. Um especially if it's already been paid for. Um I would hate to see us do something that um because parents and us adults that are supposed to have our together don't. Um I'm sorry. excuse my language, but um it happened and so I think we would be better off as long as Miss McCoy tells us that there's no ramifications for anything for us from allowing this to go on with not already having the prior approval. Can you all Can you all hear me? My I've got an auxiliary mic that's not working right
017now. Can you hear me? Yeah, I can hear you. Yeah. Yeah. As long as the board approves it, that triggers your coverage for your insurance. So overnight trips and out of state trips, the board needs explicit approval. So whether it started earlier today, as long as the board has approved it, that should trigger coverage. And I think the transportation issues been rectified. So those were my two legal concerns, unless there's any other questions. Um, does anyone else have anything? Because I I would like to make a motion to approve the um the trip the overnight. I'll second it. Motion by Miss Hall, second by Mr. Kaiser. All those in favor say I. I. I. Opposed. Motion carries. Thank you. Uh, thank you, Mr. What? What' you say, Paula? Oh, I said thank you, Mr. Yeast.
018Oh, okay. Uh, consider approval of revised consent for outside traceable communications procedure 08.2324 AP.2. So, uh, I kind of missed this to each one of you guys individually, and I've invited Miss Fifth if you have any questions, but essentially we're trying to, uh, tighten up the waiver, um, so it's much less cumbersome. Um, and if some if a parent does want to be included in the communication, we'll just revert back to the two-way communication system with parent square and that will keep us covered uh without putting every parent on every group text message that a a coach or sponsor or whatever would would send out. Um, so we just we've kind of fell into this based on us implementing um the legislation over the last, you know, eight eight nine days. Um, so that this
019allows uh them to sign a wave like the waiver and it just be like kind of a coverall more or less or are we still having do they are Yeah, I mean this whole thing is still super confusing and it is Yeah. everything that's tied to it. The only way that a coach or or staff in in Clark County period or volunteer frankly uh is if they list their name specifically on the waiver and that gives them permission to communicate outside. If they don't fill out the waiver, they do not get to communicate. Yeah. So they have to list each individual person that can communicate with the student based or Yeah. individually. Correct. And then what our team, Miss Fifth and and her staff and Stephanie Austin have done a tremendous job of building in
020a sorting program that then sorts all those names uh into individual staff so we can update them on who exactly they can communicate with um so they don't accidentally violate. Again, it's again huge shout out to Miss Fifth and Miss Austin. They've done tremendous work and in just short short eight days and this is something they brought to me to make it even easier and not something extra we got to track. So this form will it be good for a year, for three months, is Yeah. The adjustment they're making is good until they say it's not good at any point. So once they enter the high school, correct? The whole time they're there. Correct. Unless they revoke it. We'll open it up each year for our online registration. So they can always have a chance
021yearly to change it just as a reminder. But if they don't, we'll have the the uh the waiver there until they revoke it. And again, they can revoke it at any time. The only thing that we've asked is a a grace period of one to three days so that we can process and let the staff know so that unintentionally parent revokes it at 2:00, our staff texts at three and doesn't know, that's just not the intention of the law in my opinion. Um so that's that's kind of something we put in place. Okay. Sorry, Miss Fifth and I I talked for you. I apologize. All is good. You said it well. So, I guess we just need a motion to accept this. Yes. Any more discussion or would anybody like to make a motion? I'll
022make the motion. Motion by Mr. Kaiser. I'll second. Second by Mr. Dorsy. All those in favor say I. I. Opposed. Motion carries five to zero. Uh, consider approval of being a table host sponsor for the Clark Equity Coalition Gala. Miss Hoff, if it's okay, I'll turn this one over to you. Yes. Sorry. I've got lots of stuff going on at my house. The our air conditioners on the fritz. So you have a do you have a dog? I just went through that too. So the gentleman is here to look at it. So I um represent us the the board on on the equity coalition and um we are the the coalition is having a gayla on August the 31st and it's on that's a Sunday and it's going to be at the um hall at
023the Episcopal Church and um it's the theme is um old Hollywood. Um, so this is a fundraiser for all of the things that the coalition does. You know, they have the interpreter program like they the medical interpreter program. They do a lot of mentoring with the um black black and brown population. Um they can help get them computers. Um just just some wonderful wonderful things they do in our school system. And my idea was if we could sponsor a table um that we could u potentially maybe invite some of the people that work closely with um the coalition. Um I know Mr. Hold on Dora. We just had somebody else join. Do we know who Mr. I think it was Mr. Sutherland and he is one of the parents for the girls soccer team. And
024Mr. Mr. Southerntherland, we've approved that trip, so it is all good to go. That's a female. Oh, Mrs. Sutherland, I'm sorry. Okay, they left. So, um I'll email them back. They emailed me just a little bit ago. Um so, that I would like to um to sponsor a table. It's $600 as a board table. Um, I just think that giving back to this particular group is important because they help a lot of our disenfranchised students. Um, so that was just my thought and as work I'm working um with them to get some silent auction items. So, it's going to be a fun time, but I thought if we could invite maybe some I don't know if there's key like Mr. Cougall um or any other key people, Mr. Howard, that you can think of that
025could potentially um need to know how many how many seats and then how many seats the board okay the board takes up and then absolutely I plan on attending that night as well so we'll just where we where we need to yes if approved that's my idea now if if more than that wants to come then you know maybe some of us could also buy a ticket like I'm coming alone my husband works on Sunday so um you know but I think it'll be a fantastic time and um we are um the um the the newest Supreme Court justice um Pamela Goodwine is going to be one of the speakers and she has been active around here in Clark County. She came to the I don't know if she was at the PI um breakfast
026this year. She was last year. Um and then um we're trying to get someone from the governor's office to come talk. Um so we're when I say we, I mean them. They they are working very hard. I'm not really doing all that. Um, but that is my my thought on it. And it I I feel like this is such a a great community partnership. We've come a long way in the past two years. Um, I'm currently doing a a leadership training with them that they paid for. So, I'm representing um the board in that way and um I'm actually missing part of it to be here tonight. So, um, but I just wanted to throw that out there and see what our other board members think and if if we can make a motion to
027approve that. When is it, Dora? It's August the 31st. It's the Labor Day weekend. Oh, okay. I would not be able to attend that. That's my baby's birthday. That's important. Yeah. I think it's if we had representation is really the key. So I may be able to attend. I just look at my schedule. So we need a motion to approve this table. I'll make a motion to do that. Motion by Mr. Kaiser. I'll second that motion. Second by Miss Thomas. All those in favor say I. I sorry. Motion carries five to zero. I need a motion to adjurnn. So moved. Motion by Mr. Dorsy. I'll second. Second by Mr. Kaiser. All those in favor say I. I. I. Well done. Well done, gentlemen. Motion carries five to zero. Thank you all. Bye. Have a good
028night. You guys [Music]