001regular working meeting on 7:15, 18800 p.m. Wall of Central office. I'd like to welcome everyone. All board members are present. I need a motion to approve the agenda. >> I make a motion. >> Mr. Jones, >> I'll second. >> Ashley seconds. All in favor signify by saying I. >> Oppose. Same sign. Motion carries. Any public comments? >> Hearing no public comments. Moving on to item four, board member comments. Miss Becky. >> Oh boy, I knew you were going to call on me. So, a few things. Um, your superintendent evaluation is due to me. Uh, please have it to me by this Friday. >> I'll email my Miss Becky when I get to the house. >> Okay. We have all of Mr. Arvin's data. We have his summary. uh we just need to spend some time
002being thoughtful about the evidence and the data and how we can position ourselves to stay on the road of continuous improvement. Um also we're going to need a special meeting the week of the 28th to approve that since I'm going to need next week to kind of put pull it together. So, please check your calendars for Monday 28th through Thursday the 31st. Uh, I'll just throw out we could do Monday at 4:00 if that works for anybody or everybody. But I'm open and it sounds like Amanda's open. >> So, please let us know. And if we need to put other items on the agenda. >> What day is the retreat? >> The 28th is a Monday. >> What day is the retreat? The retreat is the 46, >> but we can't take action. >> We're
003not taking action at the retreat. So that >> Okay. >> But that's a good point because as a reminder, we do have the retreat next Saturday the 26, 9 to 2 at the county library. We already have a few topics. I know it's gifted talented, the tax rate, 4% tax rate, maybe the communications legislation. Seemed like there was something else. We can always add to it. So, just let us know what we want to talk about. Um, what else? So, this past weekend was KSBA leadership in Lexington. Um, the high points were we spent a good bit of time talking about something I've heard something about here, but I wasn't paying close enough attention, but the ABCs of ACEs. So, being the adverse childhood experiences. So they had a whole group of Kentucky cabinet professionals
004there talking about, you know, how kids bring their issues to school um and act out in ways that can feel like a behavior problem, but it's something deeper. So it was really interesting. I learned a lot and it made me wish I had paid more attention when when we were talking about that. Uh, one question I do have is do we train our bus drivers on that? Because they were talking about how the bus driver is the first point of contact for a lot of these kids. So if you have a child um you know acting out or having issues at home or mom is whatever uh having them recognize and being aware you know maybe what could be going on uh would be helpful. So I didn't know if we >> so we do
005and have done PBIS training for our bus drivers before. So that's similar to how to deal with you know situations when uh you know children are acting out to trying to be consistent across all the buses. Uh Miss Bishop is actually going to do uh some of that training with our bus drivers this year. And so that's something again not speaking for what she's got embedded in that to do but if it's not already we can make sure that that conversation about u aces and what that is uh is in there and that's explained to bus drivers so that way they do understand um not that they won't but just in an organized format what that is and looks like. >> Yeah. And funny you mentioned Miss Bishop. I ran right smack dab into her
006at the Marriott and Jod was there representing the secretary. So, we had a good showing. Uh just a couple of statistics that I wanted to share if I can remember them. Uh Kentucky is the third highest uh of having at least one incarcerated parent in the state of Kentucky. The third highest. That is the fourth highest on divorce. And one in five children experience food insecurity. So by the time we deal with all that, you know, we have kids coming to school. Well, you know, you know the story. Uh let's see. I think that's all I have. So just the board super or the uh superintendent evaluation board retreat the 26 and let me know what your week of the 28th looks like or let everybody know. Thank you. >> Word retreat. Are we doing
007till two or just 12? I thought we've done till 12 in the past. >> I think when we're done, we're done. So 12 then. >> Okay. >> Yeehaw. >> TBD. >> I like it. I like it. >> There you go. So, >> Miss Manda, Miss Ashley, good. >> Mr. Jones, >> I've had a question or two about uh grass and the grounds during summertime. Are we kind of on a moment when it has to be or are we on a >> I think they're they're kind of getting us they're getting to, you know, things on a schedule. Um I think we saw and part of this is is on me not realizing that we had a big Fourth of July parade that kind of runs uh runs right down in front of the school. Uh,
008and so we had kind of gotten to some of that, but it had gotten a little high and uh, it was wet. So, uh, once I kind of got a phone call about that, we made sure we went back over that to get that cleaned up. So, hopefully it looked nice for the 4th of July. But they're >> So, they're they're supposed to be mowing weekly. >> Yeah. Yeah. Supposed to be, you know, taking care of it weekly. Some um, Bones takes care of the ball fields. We got some weeding and things we know we need to get done over there. But he's been hard and heavy in the buildings taking care of a lot of that stuff right now. So, but it's uh it's all shaped up to be ready to go here in
009a few weeks when open house starts. >> Okay. So, all I had >> reserve school staff reports. Mr. Bushman, you got anything for us? not for enrollment, but I do have those summer school numbers that you talked about at the last meeting. We had approximately 190 kids in summer school. Um, so that includes everybody from K through 12. So, of those about eight of them earned PE credit for high school over the summer. So, that that's good that they were able to get that going and knocked out. Other than that, online registration's happening. We're gearing up for next month. Thanks, sir. Ma'am, did you have anything? Or Tony, go ahead. >> Yes, sir. >> When he said that high school PE credits, eighth graders got those. Um, of course, you saw where our title funds,
010a lot of them are being withheld. So, we're just looking at that. Titles two, three, four, and five being withheld at this time. Um, that's that's approximately about 115,000 for us. Um, all right. We did get an increase in our CTE funding. So, we'll be bringing forth some ideas about that to you for approval on what we can do with those. >> What was the amount on that, Mr. >> 182,000 >> increase? >> Last year was 153,000. Okay. 32. >> Yeah. Yeah. And what that is, that's that the the media arts pathway that we have started at the high school. The U funding for CTE pathways is two years behind the actual enrollment. So for federal Perkins and for CTE, um if we have 30 kids this year, we'll get funding for them two years
011from now. That's kind of how that works. It lags behind. Um we do have a meeting this Thursday. He'll probably talk more about it with an academic focus. um kind of like we're going to get away from everything and just uh put ourselves in a room and just talk about pure academics with all the buildings uh everything about what we expect to see in classrooms uh assessment um you know what's the culture of the building going to look like when we walk in what's what's going to be happening in every classroom we have all the principles in there our two main focuses this year for u for PD professional learning will be implementing uh high quality instructional resources and doing it. Um, you know, wherever the kids at in the district, whatever teacher they had,
012whatever they're learning, we want it to be high quality and we want it to be consistent. So, if John's in this room and I'm in that room and we're both taking fifth grade math, well, we want it to be consistent. We want it to be equal as it can and we have materials to do that with. We have we're aligned K through 12. So, uh, that's going to be a big focus. It's be a big challenge for all of our staff. Um, uh, but it'll be consistent. Uh we we have a digital access to math curriculum now. Uh we'll be showing you more. Uh that's actually uh from K to 12. Every teacher and district has access to all of that. And students will have digital access to that and it will look kind of
013similar as they go along. So that'll help them with our transitions from from building to building and from grade level to grade level. Also with that are are there's a parent hub that we'll be training uh teachers how to use to to direct parents and families to that and we'll be training families and parents how to access that. Um we did a a title one survey that uh you know what what's the biggest need in the district and parents the two top things were help with homework and help understanding curriculum. So this this new digital access can do both of those if we do a good job rolling that out and training people. Um the the other focus will be uh with our how we offer our supports to our students with special needs. Uh
014we're going to co-eing models where teachers will uh our sped teacher will be participating in the instruction in the classroom with the regular teacher. Uh Miss Bishop and and Mr. Arvin has worked really hard with Obec. The the hangup on that for years has been scheduling. Uh we're we're not going to have hang-ups anymore. We're just going to do it because it's that's a better model for kids to learn for all kids. Um we are hiring some great people. Um you know, with with our salary schedule and things that you guys put in place, uh we're we're bringing some people in that we never would have had a chance to get before. So, we're excited about that. Any questions? Okay. >> Uh just one quick question, quick answer. Uh Mr. Jones brought up in the
015past. We've discussed at several meetings. Uh for our advanced students, when you all have these meetings, are you all looking at putting things in place for them? >> I'm glad you brought that up. With our new uh instructional resource digital access, there there are advanced portions of that that are available for those students. uh when when we have our GT discussion, we're probably going to talk about what's it what's it mean to be gifted and talented and what do those services need to look like and then what's it mean to be a really great strong academic student and what are we doing for those kiddos? And so, uh with our new resources and digital access, we have more opportunities for teachers to grab on to and offer those to students. >> Thank you. Sure. >>
016Yep. Ma'am, did you have anything? I didn't see you on here, but I didn't know if you >> that bus driver and I are doing August 7th. >> Okay. >> Awesome. Thank you, >> Mr. David Orbins, superintendent. Extraordinary. >> Just uh just a few things. uh Warsaw Family Practice uh was over at the the high school today and they provided free physicals to 20 students. Uh so that that's always great uh when they come in and and provide that for our students. Uh the UMC food group uh is back on campus and information's been going out. We've had people coming by, not the same numbers this year um as we had last year, but that's still available. So I I wanted to make sure to mention it. uh today was the third time that they've
017been on campus uh passing food out to to any family in the community that wants to come by and take advantage of that. So, they're here with us until uh school starts back. Uh open house will be on August 6th from 4 to 6:00 p.m. We should uh have that up on the website tomorrow so parents know and can start planning for that. Uh, also, and this is something Miss Bishop worked up that I put, you know, beside all of your, uh, snacks, uh, you know, we're advertising, uh, for preschool, basically, uh, placing some of these flyers around the community and at the same time putting an ad in the paper just to make sure parents are aware of the opportunities that they have, what that looks like. Um because we want as many uh
018you know three and four year olds as we can uh getting you know getting enrolled getting getting a head start on you know what what they can what we taking advantage of everything that we've got to offer. Sorry I'll get that out in a minute. Uh and then on Thursday something that we've been uh planning for a while is we're uh kind of taking all the principles uh myself Mr. jury. Uh, and we're going offsite. Got a little spot in, uh, in Cincinnati that we're all going to go hole up for the day. Uh, and really just talk about everything for the year, lay everything out, you know, expectations, uh, give buildings time to kind of work together, but at the same time, you know, talking with everybody as a district. And so that's something,
019uh, you know, that that we're doing. it's uh you know, no cost to the district. We're not having to pay anything for that. So, uh we've reached out to some some people and uh and have that lined out, but we're very excited uh just about to have an opportunity to to be able to do that and just uh do something a little different than >> Love it. >> sit in here and do the same thing. >> so question um what are we doing about school supplies? Are we buying any? Are we sharing any that we already have? >> I think we we have quite a few. I can double check with the F FRC's as they are coming back in. Um I know they uh did a great job making use of the funding that
020you gave them last year to be able to cover some of those expenses. Um I would be remiss to say go ahead and do it again. I want to check with them first and make sure they're good. But if there is a need, we can obviously bring that, you know, back to you if they were to need any help covering any of those expenses. But I know they're reaching out to families, staying uh connected with them to make sure that kids have everything that they need to get the year started. >> So if families are asking questions, I should just send them to the F FRC. >> Yes, I would direct them to the F FRC. >> Okay. Uh >> and they will be able to to take care of it. >> Okay. Can you
021tell them a little Kev? >> Okay, Mary Jane wants to tell you about Kev. >> All right. I I forgot to tell them it's just a heads up. Some of y'all have kids in the school. So, next week, Matt, that next week, we'll be pushing the advertising for the new CF payment system that you offered last year. And we're still working some of the idiosyncrasies of a new program. Secretaries seem to love it. The athletic directors both absolutely love it. Um, we're down to getting ready to use my debit card. Argus, did you hear that? My debit card test system >> because I want to see how it's going to run through the bank, you know, system. But you should, if you have kids in the school, it'll be pushed out. I don't know. It
022won't go through Infinite Campus, but we're going to use all of the Infinite Campus to email all the parents. >> I got a big list of what they suggest to you, how they suggested you, and I just want this afternoon. >> Yeah. >> So, I just wanted that's I didn't want it to be a surprise, you know, because it's >> So, what is this? >> It's kind of a except for the lunch room. It's a kind of a one-stop shop. Um, you can pay for tickets. You can pay for stuff at the school. I know I talked too much. You can pay for stuff as a school. Um, any classroom, books. >> Okay. Thank you. >> I'm going to ask you to spend some money system. We're hoping it's going to increase sales and bring
023in more money. >> We need money for anything since she's talking. >> I know that wasn't on the agenda. >> Our CTE lab's getting installed on Thursday as well. >> Nice. >> Everybody have a chance to look at the SPDM minutes. Thank you, Mr. Arvin. >> Yes. >> Human resource actions. >> Yes. >> Uh consent agenda. I need >> I I had a question. I know this is good agitating here probably, but >> No, sir. >> Like um on the SPDM minutes >> or down here further, maybe it's fundraisers are cheerleaders are raising money to go to nationals or something. Am I looking at the wrong place? Did you see that? >> That's a fundraiser. I >> Okay. Have we Am I in the wrong spot? >> No. Yes, sir. >> Okay, then. Put me
024on hold. I'll I'll ask a question right now. >> I'll hold John. Uh cons. It's under our consent agenda item six. Uh I had one quick question on the school activities fund. And I'll get your question in a second, John. It says middle school PTSO donation from PTSO account. Is that going to the middle school? >> Yes. >> General fund. >> Yes. That was, I guess, an old account that somebody found and closed out and there was money in it and they brought us the check. >> Okay. >> I believe they're planning to put that in that general middle school activity general account, not to a specific sport, but in their general. >> Now, on the Mr. Jones's question, I believe was, correct me if I'm wrong, on the cheerleading on there, that was under
025fundraisers. I seen that, John. >> I thought it said to go to nationals or something like that. Have they qualified to go to nationals? No, >> that was kind of I mean we want to celebrate them if they have done that. >> If they have I don't know that they're that they've had any competitions or anything. That stuff doesn't usually take place till the fall. Um I don't know where else >> they're just trying to be proactive in case they were to get it. And then >> potentially I don't know what else was listed on that fundraiser as a potential expense for that. Um, I'm hoping there's something other than just going to nationals, but I do know when teams do go to nationals, they typically do start fundraising in the summer because it is
026it can be a little costly and it's something that they usually do over a period of months. >> That was under item six, John. >> Well, I just I know it's a little bit dangerous on the fundraising stuff that whoever raises it, it's supposed to be spent on that. >> Yes. And >> so my concern was is if we were raising money on the hope >> that we're going to do this >> down the road or we're going to qualify or what I just there's a little bit of danger in selling kids to oh you got to raise all this money >> and then we don't qualify to go and so their parents and grandparents and the kids did all this work and somebody else go get spend it somewhere down the road. So that
027that was my only question. >> John, you you're right. Typically, we encourage them to put more than one thing that they're going to spend that money on on those fundraisers so they don't get trapped in that, but I obviously didn't I don't usually see those. They come straight to the board. >> So, if it doesn't have more than one thing on it, >> it might certainly reject it and they could >> there's a place to list the excess funds and they said none. >> What I would uh >> Yeah, that's not good. >> What we could do is just pull that prove the rest of them. pull that one, get them to clean it up and bring it back to us. >> They can just list what they're going to do with the leftover funds,
028which if they don't go is going to be all the leftover funds, but there's a form, a blank to fill out. >> There may be other competitions or something they can enter. >> Correct. >> Yeah. So, I need a motion to approve the consent agenda and removing the cheerleading fundraiser under item 6D to get it cleaned up. >> That's number one. Fundraising request number one. >> I'll make that motion. >> John so moves I'll second. >> Miss Becky seconds. All in favor signify by saying I. I. >> All oppose. Same sign. 5. Motion carries. >> Recommended action. Nub is view approved 2025 Gton County athletic code of conduct and coaches evaluation form. >> Any substantive changes? >> Uh that was something that um I think we'd had in the past. I did Christy, Miss Utton
029to get updated. She changed the dates, uh, made sure everything, uh, was was good in there. And she also added a, uh, head coach athletic evalu, you know, or head coach evaluation form, uh, that she will be going through all the coaches with at the end of their season. >> Make a motion we approve it. >> Mr. Jones moves. I'll second. All in favor? >> I. >> All oppose. Same sign. Motion carries. 50. Review. approve a Liberty Mutual Insurance binder agreement. Real quick, Mr. Arvin, any major changes on that? >> No. Uh, and just uh in talking with other districts, uh, our increase for the current year was 9%. Uh, I talked to Treble County yesterday, theirs was 15, Henry and Carol were looking at between 17 to 20% increases. >> So, >> but that
030was because of the vehicle policies, wasn't it? Well, that was a big uh you know portion of ours as well, but uh for the increase, but uh we for the surrounding counties had significantly less increase uh than everybody else. So, we >> now run it by me again. The other surrounding counties had less increase. >> No, we didn't. They were 15 to 20. We were not. >> Okay. >> You're comfortable with what's in the policy? >> I'm very comfortable. >> I move to approve. >> Mr. Mander so moves. >> John seconds. All in favor signify saying I. >> I oppose. Same sign. Motion carries. 5. Review. Approve first reading of 20 25 KSBA policy number 48 and procedure number 29 updates. I'll show move. Wow. You know all these inside and out. >> I I
031will I only tell you that I read 80% of these and then I >> I'll second. >> Amanda second. >> It's just a first reading. Yeah, that's we're going to go through those at the board retreat. >> Yeah, >> I'm glad you printed them out because it was hard to read on my phone. >> I don't think that's all of them. I think that's just like a summary. >> Yeah. >> You're in a hurry. >> We have a the questions been called up there. >> Shut up. >> Hear no further discussion. All in favor signify by saying I. >> All oppose, same sign. Motion carries 5 from the first reading. >> Motion to adjurnn. I move to a journal move. John second it. All in favor signify saying I. I. All >> oppose. I sign.
032Motion carries. Welcome back.