001Order 1800. On today's date of 2025, the year of our Lord at the Wallace central office building. I'd like to welcome everyone. All board members are present. I need a motion to approve the agenda if no one needs any change. I was going to suggest C does not need to be approved. Like it's already been approved. 7C. the 7C can come off 7C and then I was going to tell her it didn't make it on the agenda but uh we do have the sheriff's numbers you remember back in um December you tabled his request for an increase in his pay you tabled it pending him giving the numbers and last week he did provide the numbers and so if you want to consider that now uh you can we've got the numbers copy for everybody.
002You could wait till next meeting also, but we do have the numbers. That was tabled. So, they came up to 4%. It's like halfway between 399 and four. I think we should wait and put on the next meeting, don't you? That's fine. It was just tabled. That's why I wanted to bring it up. Yeah, this looks like a pretty You got a copy for the copy. Need a motion to approve the agenda with a removal of item 7 C. So move, Miss Becky. So moves. Second, Mr. Amanda seconds. All in favor hearing. No further discussion. All oppose. Same sign. Public comments. Anyone going once? Going twice. Hearing no public comments. Item four, board member comments. Miss Becky. Um, I heard great compliments about Saturday's event. I was actually out of town, so did not attend.
003But when I got back to town, I heard it was quite impressive. It's all I got. Nothing. Mr. Ashley, Mr. Jones, my only question would be all the personnel things on coaching positions. So something you have to do or uh that was just something uh that we did this year to ensure that everybody that got a stipen essentially making sure we have an accounting for everybody that has a stipen. So, for all of those positions, um, you know, that way teacher gets a letter that, um, you know, the the non-renewal letter and then it's the principal's decision at that point if they're bringing that back for next year or not. and um we were able to find actually one or two things you know that either didn't need to be paved or uh couple things
004that that we were able to clean up because of doing that but it's not going to be every year thing or that's part of it isn't it isn't that Yes sir under KRS 1760 Jake and I was just talking about it any stipen position technically is supposed to be pink slipped they can be brought right back in of July one, but under that KRS, I was making sure I had the right one. I just asked Jake. I don't think most districts do that. So, it's the the I said it's debatable. Some districts do it out of concern that they will claim it's part of their salary. You know, I'm entitled to it next year. So, Scott County was probably the first county about 10 years ago that started doing it. Some districts do, some districts
005don't to be honest. But that's the concern is, you know, hey, I'm telling you that not necessarily that you won't be the coach next year, but I'm not required to make you the coach next year. It's not a required part of your salary. You know, if you've been there for over the concern, but if you're if you're in that position for over four years, are you now entitled to keep that? You have tenure in that, you know, stipen position. That's why they started doing it. If you hire that person back, I don't think that gets rid of any tenure situation. No, but it does if you if you if you gave a non-renewal letter and you brought them back. I mean, that was their cure for that. But I would take work on a teaching
006position. Yeah, but you're you're not you're not keeping them in that position. I mean, you're not renewing them every single year is what is the way Scott County has handled that. But I mean, I would take the position. It's not required. I mean, I always not 100% required. That's why I say it's debatable whether it is or not. John, we did run into that here one year. Was you on that board, didn't Amanda? I was. Was you miss on the board? I think Miss Becky might have been on the board. We had someone that was receiving a $2,500 stipen. The new year started. They said they didn't want the position. We couldn't take the stipen from them because they started the new year July one under the uh contract with that stipen. So, we couldn't
007take it from them because it was considered by the state and the and you approved the salary schedule already. The principal doesn't have to do any interviewing or No, but but I would but I would just be clear. I don't I mean that's a kind of separate issue that I think is kind of debatable but I don't think that's why he's doing this. I think he's doing this essentially for an accounting procedure that hey we've got so many stipens over here we're not I mean everybody's just assumed I get this you know year after year and nobody's laying eyes on it. So when we talked about these non-renewing everybody you know they're getting this letter and then we're being intentional uh you know so you don't have 500 stipen positions out there that nobody's laying
008eyes on. It just needs to be a process that every year we're looking at what stone positions we've got. I think it's his rationale, not asking, not this tenure rationale. Anything else, Mr. Jones? That's all I got. I uh I do got a few things. The uh the athletic director, our track coach, phenomenal event they put on this weekend for track and field. I think there was 22 or 23 different districts here. There was over 375 students that competed and it was something to see. Uh did run into a couple things, but we got that taken care of real quick and it was due to Kentucky High School Athletic Association rules during that event. People couldn't be inside the fences. So, uh I contacted uh Mr. Arvin and Shelley. They moved the buses for us
009that way people could go over and sit on that side and watch the events. But it turned out to be a phenomenal event and I hope everybody got a chance to see it. If you've never seen one, it was that was the first true track and field event I'd ever been to. It was it was awesome to watch. And uh I I want to thank everybody out in the district that got that put on from our athletic director to our coaches and our seniors that helped out there. That worked out phenomenal for them volunteering their time. the uh it worked out pretty good. Good deal. No. Uh no other board comments. Staff school reports. Uh 5A principal's report. Hearing no hearing. No further principal report. Student board member Mr. Johnson. I thought he was going
010to be here tonight. He said he was, but then he's not. He's probably scared. Enrollment attendance report. Mr. Eddie Bushman. Short and sweet. You have a copy of it? Yep. Not much change. Couple days left. Any questions? Thank you. Thank you. I like that report. Item 5D. Uh CEO, Mr. Tony Jury. Okay. the third round vibrating reports that they've been provided to you. Uh we're seeing some good trends. We're seeing a um novice reduction. You know, thing is every year, how do we know what we're doing is working? Novice reduction is a good indicator. We're seeing great success in math and novice reduction. Uh we're seeing um some places that we still need to continue to do some work. Um Mr. Arvin and I have devised a plan for next year. We we like I
011Ready, but it's it's three times a year. So, and it's a good measure, but it's just three times a year. So, we're going to do some self-imposed district progress marks, u benchmark assessments that Mr. Arvin and I are going to develop for each grade level for students to take so we can monitor that a little bit more often than what I already does. And so, um we just need to know what we're doing is working. Um, we're, you know, we're we like what we see in IR reports for the most part. There still are some concerns that we're going to address moving forward. So, if you have any questions, just feel free to stop by or send me an email or call or whatever and we can we can go through it. Um, I showed
012the data that compares apples to oranges. That compares like sixth grade this year to sixth grade last year. That's of course that's how KSA measures us in our school report card. But I also showed comparing sixth grade last year to seventh grade this year. Same group of students. Did they grow or did they add more to the novice column? So if you need help deciphering all that, just let me know. Is window two prior? Yes, window two is the one they took in January. Uh couple years ago we we we focused on the growth between window 2 and window 3 and it's always looks good but uh now we're kind of focusing on are they growing from one year to the next. Are we taking are we moving kids out of the novice column into
013the apprentice and proficient column is what we're focusing on now. M I know last month Mr. Jones had brought up uh on our band students and stuff. Did you do any come up with us anything on that or this something you want to wait after school's out for next year? You have to be more specific. I remember gifted the gifted program versus the remedial program. She is we are ready u we mentioned going over that in our summer retreat, didn't we? Yeah. Yeah. So, um our our that's a whole complex thing is that what what is a gifted student versus a advanced student? They're two different things. And so we need to get some definitions and get some understanding of what's what and what the gifted and talented program is all about versus are we
014providing opportunities for advancement, enrichment for all students. Um so yes, that's that's something we're going to focus on summer retreat. Um when you guys can put that on the calendar, let us know so we know when that'll be and I can have people prepared for that. Anybody have anything else for Mr. Jury? I think so. Item Thank you, Mr. Jury. Item 5E, superintendent report. Mr. Orman, uh, just a couple things real quick. Uh, number one, to, uh, just piggyback off what everybody said about the track meet. Um, you know, if you've never participated in one, it it looks like organized chaos, uh, with so many different events going on at the same time. But hopefully as we uh continue to to be able to grow and and host more of these uh you'll get an
015opportunity to come uh and check them out. Uh want to shout out our maintenance guys as well for all the help uh they put in making sure everything was set up and and the field looked good. Um you know they they did a great job. again to echo all the people, all the volunteers throughout the district. A lot of teachers uh and different staff members volunteering their time to help make sure the event went off uh very well. Uh I know the uh UK bus from LCA created quite a stir. Uh I got a I got a couple of text messages about that if uh we we had University of Kentucky people on campus. So, not exactly. They just rented their bus to be able to to drive up here. So, but it it looked
016good sitting out in front of the school. I'm not Yes, it did. I got some pictures of it. I've been telling we need that turbus. Look at her over. Yeah. Yeah. So, um and and then just to uh to shout out the staff for all their hard work um in going through um you know the the the test data from from I Ready and again seeing seeing some positive trends. Again, to echo what Mr. jury said definitely some things we're going to continue to focus on and dig in uh with. We're going to be meeting with principles uh in the next couple of weeks uh to review data and we've got a big meeting set up on on June 5th with not just us but OVC as well uh to make sure we've got everything
017laid out and to get organized for our plan for next year to make sure that we're going to continue seeing the progress that we want to be able to see. Um other other items, uh summer school's going along well. I'll actually be going around and meeting with principles in the morning, uh to make sure they've got their plans finalized, um you know, room assignments, everything. We're working on that. As soon as I get that done, I can get that information to Mr. Bushelman because he's going to be piggybacking off of that to work with the custodial staff and maintenance staff for their plans for the buildings throughout the summer and have a schedule for that ready. Uh and then we also anticipate u and their their name is has slipped my mind, but uh the
018the group that came and provided the summer feeding throughout the month of July last year, working with them to get them back. Um and then you know students uh summer school students in the community all through the month of June uh while we're here for summer school have the opportunity to come to the upper middle school cafeteria either breakfast or lunch and get a meal um if if they come by. So we'll make sure that information is communicated out to families so if they live in the area or want to drive up um they know that's an option for them. And that's all I've got. One quick question. Do we have enough staff that's going willing to do the summer school or was that an issue of getting Yes, it's with uh the what you
019guys have done with the uh the daily wage threshold. Good. We have plenty of staff willing to participate and uh we're very excited about that. And also we uh got to attend Henry Countyy's board meeting last night. It was uh interesting. They uh they actually let their superintendent talk. No, they uh I know several of them down there and the uh it was pretty much same thing we hear they hear. It's same complaint, same concerns. It's Yeah, pretty much same thing in all the districts. But the uh Yeah. Nothing else, Mr. Arvin. Moving on to Everybody get a chance to look at the SPDM minutes, human resource action 5G. Everybody get a chance to look at that. John, I just sent you an email with that statute. I pulled it up, sent it so you
020have your reference. Anything else? Moving on to consent agenda items 6A through 6L. I so move to approve. Second. Mr. Jones seconds. Hearing no discussion on them. All in favor signify by saying I. I. All oppose. Same sign. Motion carries. Item 7A re review approved gasoline diesel fuel bids. Mr. Arvin, did you get that taken care of? Looks like the same bid. You just pencled in. Read it. They they wrote it in just to make it more readable. Um, it had like 20 numbers on it. We have no other bid. I'll make a motion we approve. Yeah, Mr. Jones. So moves. I second hearing. No further discussion. All in favor signify by saying I. I. All oppose. Same sign. Mr. Carries. 507B review approved barn and exotic services. Mr. got anything on that? It's it's
021the the same people that we have uh that we've been using. Yep. So, so how often do we rotate auditors? Is there any hard fast rule on that or so since the last time we put out they were only auditors? They were I put some questions out there. We can pretty much use them as long as they rotate their crew, which they have done. They have not sent the same crew a lot of this year in the well the year before and last year and this past year it was all always different people. Okay. So if they rotate their crew people I think I think I think it's like five years you're supposed to get a little most. Okay. If you found somebody that's willing to come, you keep on. I get it. We make
022a motion we uh ask them to do it again. Mr. Jones moves. Second. I'll second it. Miss Becky seconds. Hearing no further discussion. All in favor? I. All opposed carries. 50. 7D. Discuss. Review the budget 2526. Quick highlight on it. Quick highlight on it. Mr. Davidson, I've been arguing for a couple of weeks about the budget. Um, so the one that got attached to your agenda, I was told I get different information all the time from different people that fund two did not have to be included. As of right now, I do not have next year's fund numbers because it's federal money and state money and we don't know yet what they're going to give us. But then I got told yesterday that fund two had to be in the tenative budget to get sent
023to P. So I wrap up with numbers. Um, assuming we're going to get the same government and state, but it is what it is. I would like to go on record saying it's very, very tight. The races last year and the expenditures that we had this past year that were not budgeted um, and the we gave April, it's it's tight. It's doable if we stick to it maybe, but Mr. Davis also knows that I'm concerned about cash flow in September and October. We don't get we get most of our money in November and December from the property taxes. The the estimated revenue is based on the for the check. I just got this morning the property tax evaluations from Cheryl the PDA office. Looks like our estimates are our assessments are going to go up
02465 million. in property assessment not in that will well that will affect our seek will go down I don't know how much but it will it will affect the amount of money we get from seek so for the calculation I've done on the seek we're probably going to lose between 33 and 35,000 on seek funding which is for the new revenue coming in I'll take that well I hope that this past year we lost 200,000 it was that and that's part of why the budget is down our carryover money is down because we were down a total of $400,000 in revenue plus the the onetime expenses we had for things. So, plus our eight our eight our uh our attendance and stuff too. What's our total number we're sitting at in the contingency right now?
025Contingency is not wait I got it right here 99 the percentage is 4.7% the actual dollar amount is 934,833.97 for this year. For this year, yeah, projected. The only number I'm I'm concerned about changing is our carryover number. It's based on the budget that we're working in right now and it's calculated that way and it's gone down for the past two years. every year it's going down again. But hopefully if we can make it through to December, I think I mean it's just going to be tight. I just I would like the board to be aware it's going to be tight. It looks doable, but it's going to be tight. We got faith in you. Mr. Harvin's been talking me off the ledge daily. And every time anybody ask her for something now, she's a
026no. So, we're good to go. I will say that employees are already feeling the pain. Mr. Levelville will not go speak to Miss McCarti if he does not have ice cream in his hand. I'm not lying. I'll bring chocolate. Whatever you got to do from us. If you're not willing to So the next budget cycle, can you remind me when that is when we know more of the numbers? I think the working budget is due in September. Okay. I think and I think the reason mostly because we have full payroll in August 43 is a moving target. Yeah. Constant moving target. That's one of the things I was looking at for a couple utilities and everything else for something else. Yeah. And smile. Exactly right. Heck no. Smile and be happy by the end. Exactly
027right. uh fire assessment once we see what the federal cut us and stuff uh we should be probably back up even with the property tax increase here in the county we should be back up hopefully by the end of next school year about 1.5 1.6 six would it be? I hope so because a lot of this is one time like the buses when we paid for the buses that was like $250,000. So you know those types of expenses that came kind of directly off our carry number are affected a lot. But she also what we figure you saved us when we done that what was it 400,000 it saved us no closer to the high 29 used to save interest. So it was a good move. It wasn't a bad move. It just affects the
028next year's carryover money in the budget. So that's why her handle's cooking the books. Well, I I will I will shall I tell them about I can make feel a little bit better. Uh we don't have it in the bank yet, so it's not estimated, but it looks like we may get about $500,000 for that tax energy credit. Awesome. Remember, you're right about that. made me pay $25,000 for I didn't want to, but it was good. And they and the and their final number is 500 500 and something, not 600. I'll have to look again. Yeah, but yeah, I'm fine with 500. Yeah, I'm not complaining. I'm happy with it, but it is not included in our budget. We don't want to include that. No, the uh that was a pretty good investment, wasn't it?
029If it hits the bank, I'll I'll do a budget amendment and put it in there, but not just hold it off to the side if you don't mind for I'm not telling you if it comes in. Oh, no. We don't We don't want to show it in there. Let the state get their numbers done before we show that into our I move that we approve our tenative budget. I'll second it. Hearing no further discussion. All in favor? I I opposed. I have a couple things if I could before we Absolutely. So, um just a reminder, Mr. Arvin has agreed to get us his self- evaluation early June so we can start working on our individual evaluations. Uh because that'll be due in July. And then we kind of alluded to a summer retreat, but I
030didn't really know if there was interest or not. Uh, first of all, are we having an early June meeting? Are we having a June whatever that if we don't need to? No. But if you would like to, yes. And then something else we could do. Uh, the July, we shouldn't have a lot on July. the first one in July, but sometimes in there if you all would like, uh, we can look at putting a retreat, a Saturday together. Yeah. And then if you all want to do, uh, with the first June meeting, the first July meeting, and just throw a retreat in there, and then that way that'll kind of help him and them know where they're at with summer school and everything else. So, you mean not do an early June or early July
031meeting? Correct. Just doing the retreat for the summer. Retreat in July. Yes, ma'am. Okay, that's okay with everybody. Okay. Does anybody have like big Hawaiian vacation plans for early July or anything major? Okay. Once I hit the lottery thing. Yeah. As of now. Okay. Well, we can toss around some dates, but that's good to kind of plan for. Okay. That's because uh do you do you all foresee you all needing anything approved or anything? Because if they do, Becky, we can do what we've done in the past. Just send an email out, take a straw if anybody don't have a concern on something he needs or they need, just fire an email out and say, "Hey, we need to do this and just letting you know and then we can approve it on the next
032meeting." Yeah. So, our next meeting would be toward the end of June. Yes, ma'am. Toward the end of June and then toward the end of July. 17th minus 3. June 17th. Yeah. June 17th. And it comes quick. July 15th. Oh, that's a Tuesday though, right? Okay. Okay. I'm in town. It's like the next day of the week. And if somebody can't be available, we can get you a link. Yeah. I'll be on the lake. I don't know how much service I'll have. Kind about like I do when I'm in Florida. It comes and goes. Yeah. So, Mr. Arman, when's your vacation this summer? June? Uh, the end of June. Vacation. The end of June. End of June. He just started working for us, Becky. Come July Warren under his contract putting up with all of
033us. I mean, come on. I know. That's what I'm screaming. All right, that's all I have. Make a motion we adjourn. I'll second that. John Jones. Hi. Hi.